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pdfDraft 2018 EAVS – Not for Distribution.
U.S. ELECTION ASSISTANCE COMMISSION
2018 Election Administration & Voting Survey
The ongoing process of improving America’s election systems relies in part on having accurate data
about the way Americans cast their ballots. In 2002, Congress chartered the U.S. Election Assistance
Commission (EAC) to collect information on the state of American elections and make it widely
available to policy makers, advocates, scholars, journalists and the general public. Since 2004, the
Commission has sponsored a biennial survey as its primary tool for fulfilling that mission. We are
pleased to present the 2018 Election Administration and Voting Survey, and we ask for your help in
making it the most complete and accurate survey in its history.
The questions below ask for information about ballots cast, voter registration, overseas and military
voting, Election Day activities, voting technology, and other important issues.
The section concerning the Uniformed and Overseas Citizens Voting Act (UOCAVA) serves as the
EAC’s standardized format for State reporting of UOCAVA voting information as required by 52
U.S.C. §1973ff-1. States that complete and timely submit this section to the EAC will fulfill their
UOCAVA reporting requirement under 52 U.S.C. §1973ff-1(c).
Additionally, EAC is mandated by the National Voter Registration Act (NVRA) to collection
information from states concerning the impact of that statute on the administration of Federal
elections. With this information, EAC is required to make a report to Congress and provide
recommendations for the improvement of Federal and State procedures, forms, and other NVRA
matters. States that timely respond to all questions in this survey concerning voter registration
related matters will meet their NVRA reporting requirements under 52 U.S.C. § 1973gg-7 and EAC
regulations.
The EAC recognizes the burden that asking for these data places on State and local election officials,
and we have worked to minimize that burden as much as possible. In advance, we thank you for your
cooperation and look forward to answering any questions you might have.
Information supplied by:
Name
Title
Office/Agency Name
Address 1
Address 2
City
State
Email Address
Telephone
Fax Number
Zip Code
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Table of Contents
Instructions for Completing the 2018 Election Administration & Voting Survey...................................... 1
Section A. Voter Registration ......................................................................................................................... 2
Total Registration: Questions A1 and A2 ................................................................................................. 2
A1. Total Number Registered and Eligible Persons, Active and Inactive .......................................... 3
A2. Same Day Voter Registration .......................................................................................................... 4
Registration Forms Processed: Questions A3-A7 .................................................................................... 4
A3. Total Registration Forms Processed—2016 to 2018 ................................................................... 4
A4—A7. Total Registration Forms Processed, by Source .................................................................... 6
Confirmation of Registration Notices and Removals: Questions A8 and A9 ........................................ 8
A8. Total Confirmation of Registration Notices Sent to Voters .......................................................... 8
A9. Total Voters Removed from Registration Rolls – 2016 to 2018............................................... 10
Section B: Uniformed & Overseas Citizens Absentee Voting Act (UOCAVA) ............................................ 11
UOCAVA Voters Registered and Eligible: Question B1........................................................................... 12
B1. Total Registered and Eligible UOCAVA Voters ............................................................................. 13
FPCAs Received, Accepted, and Rejected: Questions B2-B4 ............................................................... 14
B2-B3. Federal Post Card Applications Received & Rejected .......................................................... 14
B4. Federal Post Card Applications Rejected Because Late ............................................................ 15
UOCAVA Ballots Transmitted: Questions B5-B8..................................................................................... 16
B5-B8. UOCAVA Ballots Transmitted to Voters .................................................................................. 16
UOCAVA Ballots Returned: Questions B9-B12 ....................................................................................... 17
B9-B12. Transmitted Ballots Returned by Voters: Postal Mail, Email, Other ................................. 17
B13: Ballots Returned Undeliverable.................................................................................................. 18
UOCAVA Ballots Counted: Questions B14-B17 ...................................................................................... 19
B14-B17. Transmitted Ballots Counted: Postal Mail, Email, Other ................................................. 19
UOCAVA Ballots Rejected: Questions B18-B22 ..................................................................................... 20
B18-21. Total Number of UOCAVA Ballots Rejected & Reasons for Rejection............................... 20
Federal Write-in Absentee Ballots: Questions B23-B26 ....................................................................... 21
B23-B26. Federal Write-in Absentee Ballots Received, Counted, and Rejected ........................... 21
Section C: Domestic Civilian By-Mail Voting .............................................................................................. 22
Transmitted Civilian By-mail Ballots: Questions C1-C2 ......................................................................... 22
C1. Total By-mail Ballots Transmitted ................................................................................................. 23
C2. Ballots Sent to Permanent By-Mail Absentee Voters ................................................................. 24
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Returned and Rejected Ballots: Questions C3-C4 ................................................................................. 24
C3. Total By-mail Ballots Returned and Counted.............................................................................. 24
C4. Number of By-mail Ballots Rejected, by Reason Rejected ........................................................ 25
Section D: Total Votes Cast and In-person Voting ..................................................................................... 26
Total Votes Cast: Question D1 ................................................................................................................. 26
D1. Total Votes Cast .............................................................................................................................. 26
Total in-person Voting: Question D2 ........................................................................................................ 27
D2. Total In-person voting..................................................................................................................... 27
Precincts and Polling Places: Questions D3-D5..................................................................................... 27
D3. Total Number of Precincts ............................................................................................................. 27
D4-D5. Total Number of Physical Polling Places (Election Day and Early Voting) .......................... 28
Poll Workers: Questions D6-D8 ............................................................................................................... 28
D6-D7. Total Number of Poll Workers ................................................................................................. 29
D8. Age of Poll Workers ....................................................................................................................... 29
D9. Ease of Recruiting Poll Workers.................................................................................................... 30
Section E: Provisional Ballots ...................................................................................................................... 31
E1. Total Provisional Ballots Submitted and Adjudication................................................................ 32
E2. Reasons Provisional Ballots Rejected .......................................................................................... 33
Section F: Election Technologies ................................................................................................................. 34
Poll Books: Questions F1-F2 .................................................................................................................... 34
F1-F2. Use of Electronic and Paper Poll Books .................................................................................. 36
Voting Technologies: Questions F3-F8 .................................................................................................... 37
F3-F8. Voting Equipment Used ............................................................................................................ 37
F9. General Comments ......................................................................................................................... 39
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Instructions for Completing the 2018 Election Administration & Voting Survey
1. This survey collects information on election administration issues in local election offices that are
responsible for the administration of the November 2018 general election. All data should be
reported at the level of the local jurisdiction. However, the State or Territorial level election office
may fill out any or all of the information on behalf of the local election offices under its
jurisdiction.
2. You will find it helpful to read an entire section before answering any of the questions in that
section.
3. Do not leave items blank - always provide an answer to the question asked. If needed, use the
“Data not available” or “Other” categories discussed below. Please use the comment boxes as
needed to provide us with additional information regarding how you answered the questions,
including any explanations about the quality of the data you are providing. This will help us
analyze and present the data more accurately. Your explanations do not need to be detailed or
lengthy; we can contact you for further information if needed.
4. Please attempt to record data according to the categories as they are defined in the question. If
your jurisdiction uses a different data classification scheme (for instance, collects data in such a
way that combines two or more categories listed in a question), you can use the space provided
for “Other” to provide numbers and details on these categories. If you report information in the
“Other” field, please use the comment boxes to provide an explanation for the answer.
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Section A. Voter Registration
The goal of Section A is to understand the ways in which individuals registered to vote in each
jurisdiction between 2016 and 2018, and the efforts made to remove individuals who should no
longer be registered.
This section of the EAVS asks for four types of data:
•
•
•
•
How many individuals were registered to vote for the 2018 general election?
How many voter registration forms were processed from the close of registration for the
2016 general election through the close of registration for the 2018 general election?
How many confirmations of registration notifications did your jurisdiction send to registered
voters from the close of registration for the 2016 general election through the close of
registration for the 2018 general election?
How many registered voters were removed from the voter registration rolls from the close of
registration for the 2016 general election through the close of registration for the 2018
general election?
EAC is mandated by the National Voter Registration Act (NVRA) to collect information from States
concerning the impact of that statute on the administration of Federal elections. With this
information EAC is required to make a report to Congress and provide recommendations for the
improvement of Federal and State procedures, forms, and other NVRA matters. States that
respond in a timely manner to all questions in this survey concerning voter registration-related
matters will meet their NVRA reporting requirements under 42 U.S.C. § 1973gg-7 and EAC
regulations.
Total Registrations: Questions A1 and A2
Questions A1 and A2 ask about individuals who were registered and eligible to vote in the 2018
general election. This includes all individuals who were registered to vote and included on the final
voter registration rolls for the election. For States with Election Day voter registration, include all
individuals who registered to vote through the close of the polls on Election Day.
Please DO NOT include:
•
•
Individuals who registered to vote after the close of registration for the 2018 general election
and were not be eligible to vote in the election, or
Persons under the age of 18 registered under a “pre-registration” program.
If your jurisdiction’s number includes any special groups or situations that we should be aware of,
please use the A1 Comments box to explain.
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Answering All Questions
Please provide an answer to all of the items in Section A.
•
If the question is not applicable to your state/jurisdiction—for example, if your state does
not have inactive voters —please enter -88 (negative 88) as the response to question A1c.
•
If the question is applicable to your state but your jurisdiction does not have the data
necessary to answer the question—for example, if your state does have inactive voters but
your jurisdiction does not track those data—please enter -99 (negative 99) as the
response to the question.
A1. Total Number Registered and Eligible Persons, Active and Inactive
For question A1, report the total number of people (not votes or ballots) who were registered and
eligible to vote in the November 2018 general election. If your jurisdiction differentiates between
active and inactive voters, report the number of active voters in A1b and inactive voters in A1c. If
your state does not make this differentiation, report your total number of registered voters again in
A1b and enter “-88 (negative 88) as the response to A1c.
Type of Registered Voter
A1a. TOTAL Number of Registered and Eligible Voters:
Do not include any persons under the age of 18 who may be registered
under a “pre-registration” program or registered after the 2018 deadline for
registration.
A1b. TOTAL Number of Active Voters:
Fully eligible voters who have no additional processing requirements to fulfill
before voting.
A1c. TOTAL Number of Inactive Voters:
Voters who remain eligible to vote but require address verification under the
provisions of the National Voter Registration Act.
A1 Comments
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Total
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A2. Same Day Voter Registration
For question A2, report the number of individuals who utilized same day voter registration for the
2018 general election. This question includes jurisdictions in States that have formal Election Day
Registration or Same Day Registration and those States that have other situations that provide
Election Day Registration or Same Day Registration. This question includes jurisdictions in States
that permit Election Day Registration for voting for office of President, such as Alaska and Rhode
Island. Note that this question is about registration forms, and not ballots cast or votes.
If your State’s laws allowed any voters to register and then to vote on the same day—including same
day registration occurring because of an overlap between early voting and the close of voter
registration—report the total number of registration forms received on those days in which it was
possible to both register for and vote in the November 2018 general election on the same day.
Total
A2a. TOTAL New Same Day Registrations
A2 Comments
Registration Forms Processed: Questions A3-A7
These questions ask about the number of registration forms processed in your jurisdiction from the
close of registration for the November 2016 general election through the close of registration for the
November 2018 general election. For example, a State with a voter registration deadline of 15 days
before Election Day should include all forms received 14 days before the 2016 Election Day through
15 days before the 2018 Election Day. In States with Same Day Voter Registration or Election Day
Registration, all registrations received after the close of the polls on Election Day in 2016 until the
close of the polls on Election Day 2018 should be included in your answers.
A3. Total Registration Forms Processed - 2016 to 2018
For question A3a, report the total number of forms your jurisdiction received from all sources during
the period from the close of registration for the November 2016 general election until the close of
registration for the November 2018 general election. Include any forms that were processed, such
as changes to name, party or address, duplicates, or pre-registrations. If applicable, also include
here any Election Day or Same Day registrations and any registrations from special categories of
voters who may have extended voter registration deadlines, such as returning military personnel.
Then, divide the total number of forms received (A3a) into the categories listed in A3b through A3g.
Use item A3h for any registration forms that cannot be placed into any of the categories specified in
A3b through A3g.
Registrations from Election Day and special category voters should be included in the appropriate
category (e.g., new valid registration or change of name).
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Type of Registration Form Received
A3a. TOTAL registration forms received:
All registration forms received between the close of registration for the
November 2016 general election and the close of registration for the
November 2018 general election.
A3b. New valid registrations (excluding pre-registrations of persons under
18):
All successful registrations that were not invalidated or rejected and did not
duplicate or modify a previously existing registration in the jurisdiction.
A3c. New “pre” registrations of persons under age 18:
All registrations submitted by persons under the age of 18 years so that they
will be registered when they become of voting age.
A3d. Duplicates of existing valid registrations:
Applications to register submitted by persons already registered to vote at
the same address, under the same name and personal information (e.g.,
date of birth, social security number, driver’s license, etc.), and the same
political party (where applicable).
A3e. Invalid or rejected (other than duplicates):
Registrations that did not meet the requirements of eligibility because they
were not completed properly or the individual was excluded from being able
to register in a jurisdiction.
A3f. Changes to name, party or within-jurisdiction address change:
Registrations that modified or edited voter information for individuals with
current valid registrations.
A3g. Address changes that cross jurisdiction borders:
Registrations that modified or edited the address of persons with current
valid registrations, where the address change places them in a different
jurisdiction (such as a different county) from their current registration.
A3h. Other:
A3i. Other:
A3j. Other:
A3 Comments:
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Total
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A4-A7. Total Registration Forms Processed, by Source
For question A4, divide the total number of voter registration forms reported in question A3a
according to source of the form. Then, for each source, divide the forms into the categories of new
registrations (A5), duplicates of an existing registration (A6), and invalid or rejected registrations
(A7).
Questions A6 and A7 are mutually exclusive—duplicate registrations included in A6 should not be
included as invalid or rejected registrations in A7, and vice versa.
For items a-i, it is important to focus on the mode used to submit the registration application. For
example, if the voter submits a registration form online using the state’s online voter registration
portal, this is an online voter registration and the total number received would be put in A4c. This
would be considered an online voter registration even if the voter accessed the online voter
registration system at a state public assistance office or the office of an agency that primarily serves
individuals with disabilities. In addition, it does not matter which agency hosts the voter registration
system. For example, if your state motor vehicle office hosts the online voter registration system,
applications using the system are still online voter registration applications, not an application from
the DMV.
For A4c—A7c (registrations submitted via the Internet), only include registration forms that were
completed and submitted through a web-based online voter registration system. A form that was
filled out online but submitted via email or printed and submitted via mail should be included under
A4a, A5a, A6a orA7a, “Individual voters submitting applications by mail, fax, or email.”
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A4a through A4j: Divide the total number of all registration forms received (as reported in A3a) into the following sources.
A5a through A5j: Divide the total number of new registration forms received (as reported in A3b) into the following sources.
A6a through A6j: Divide the total number of duplicate registration forms received (as reported in A3d) into the following sources.
A7a through A7j: Divide the total number of invalid or rejected registration forms (as reported in A3e) received into the following sources.
A4. Total forms
A5. New registrations A6. Duplicate of
A7. Invalid or rejected
received
existing registrations
TOTAL
a. Individual voters submitting
applications by mail, fax, or email
A3a
A3b
b. Individual voters registering in person
at the election/registrar’s office
c. Individual voters submitting forms via
web-based online registration system
d. Motor vehicle offices or other offices
that issue drivers licenses (this would
include automatic registration)
e. Public assistance offices mandated
as registration sites under NVRA
f.
State funded agencies primarily
serving persons with disabilities
g. Armed forces recruitment offices
h. Other agencies designated by the
State not mandated by NVRA
i.
Registration drives from advocacy
groups or political parties
j.
Other
k. Other
l.
Other
A4-A7 Comments:
7
A3d
A3e
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Confirmation of Registration Notices and Removals: Questions A8 and A9
These questions ask about the total number of confirmation notices as defined under National Voter
Registration Act (NVRA) Section 8 (d) (1) (B) and Section 8 (d) (2). Although NVRA distinguishes
between “confirmation notices” and “removal notices,” some jurisdictions refer to “confirmation
notices” as “removal notices” or something else. If your State is exempt from NVRA, please provide
the information on confirmation notices as requested, but explain in the A8 Comments box why
voters received a confirmation notice and include any differences from the NVRA’s definition of
“confirmation notices.”
A8. Total Confirmation of Registration Notices Sent to Voters
For question A8a, report the total number of confirmation notices sent to voters in the period
between the close of registration for the November 2016 general election and the close of
registration for the November 2018 general election. These are notices that are sent out to
registrants because either 1) there is an indication that the registrant no longer resides in the
registrar’s jurisdiction, or 2) the voter has not voted or appeared to vote in a Federal election during
the period.
Next, for questions A8b-A8e, divide the total number of confirmation notices mailed (as reported in
A8a) into the listed categories. Use item A8f for notices that cannot be placed into any of the
categories specified in A8b-A8e. The amounts should sum to the total provided in A8a.
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Type of Confirmation Notice
A8a. TOTAL number of confirmation notices sent to registered voters:
The total number of confirmation of registration notices sent to voters during
the same two-year registration period used in question A3. Include both the
notices sent because there was an indication that the registrant no longer
resides in the jurisdiction and the notices sent because the voter has not
voted or attempted to vote during the two-year period.
A8b. Received back from voters confirming registration:
The total number of notices returned that confirmed an individual was still
eligible to vote in the jurisdiction.
A8c. Received back confirming registration should be invalidated:
The total number of notices returned that confirmed an individual was no
longer eligible to vote in the jurisdiction or no longer wanted to be registered
to vote.
A8d. Returned back as undeliverable:
The total number of notices returned by the post office because the U.S.
Postal Service could not deliver the notice.
A8e. Status unknown (neither received confirmation nor returned
undeliverable):
Any notice that was sent to a voter but was not received back confirming
registration (A8b), confirming invalidation (A8c), or returned as
undeliverable (A8d).
A8f. Other
A8g. Other
A8h. Other
A8 Comments:
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Total
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A9. Total Voters Removed from Registration Rolls – 2016 to 2018
For question A9a, report the total number of voters removed from the voter registration rolls in your
jurisdiction in the period between the close of registration for the November 2016 general election
and the close of registration for the November 2018 general election. Note this question asks for
those ineligible to vote, not those moved into an “inactive” status.
Next, for questions A9b-A9g, divide the total number of voters removed (as reported in A9a) into the
categories listed below. The amounts should sum to the total provided in A9a.
Reason for Removal
Total
A9a. TOTAL number of voters removed:
Include only those completely removed from the list of registered voters, not
records moved to an inactive list.
A9b. Moved outside jurisdiction
A9c. Death
A9d. Disqualifying felony conviction
A9e. Failure to respond to notice sent and failure to vote in two most recent
Federal elections
A9f. Declared mentally incompetent
A9g. Voter request to be removed for reasons other than those listed above
A9h. Other:
A9i. Other:
A9j. Other:
A9 Comments:
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Section B: Uniformed & Overseas Citizens Absentee Voting Act (UOCAVA)
The goal of Section B is to understand the voters covered under the Uniformed and Overseas
Citizens Absentee Voting Act (UOCAVA) in your jurisdiction. The questions in this section of the
survey reflect the need to fully understand the UOCAVA voting process, which serves an important
population segment of the American electorate. This section of the EAVS asks for five types of data:
•
•
•
•
•
How many individuals were registered and eligible to vote in 2018 as a UOCAVA voter?
How many Federal Post Card Applications (FPCAs) were received by the election office, how
many were accepted, and how many were rejected?
How many ballots were transmitted to and returned by UOCAVA voters?
How many ballots returned by UOCAVA voters were counted and how many were rejected?
How many Federal Write-in Absentee Ballots (FWABs) were received and how many were
rejected or accepted?
Types of UOCAVA Voters
UOCAVA serves several populations of U.S. citizens. Below are the UOCAVA voter categories that are
listed on the FPCA and how they correspond to the voter-type categories that are in this section of
the survey:
Uniformed Services
voters—domestic or
foreign
Non-military/civilian
overseas voter
I am a member of the Uniformed Services or Merchant Marine on
active duty
OR
I am an eligible spouse or dependent
I am a U.S. citizen residing outside of the United States, and I
intend to return
I am a U.S. citizen residing outside of the United States, and my
return is not certain
I am a U.S. citizen and have never resided in the United States
It is very important to remember that the spouse or dependent of a Uniformed Services member or
member of the Merchant Marine is also considered a Uniformed Services voter under UOCAVA.
Military spouses and dependents should be categorized as Uniformed Services voters, not as civilian
overseas voters or “Other."
There is a federal definition of UOCAVA and an individual who registers and requests an absentee
ballot using a Federal Post Card Application (FPCA) is covered by UOCAVA. However, your State may
cover additional individuals under UOCAVA; for example, a National Guard member activated on
State orders is often considered a UOCAVA voter under State law. Your State may also allow people
to request UOCAVA status using a State form or another mechanism. For most of Section B, use your
State’s definition of UOCAVA to answer the question. For the questions that specifically ask about
FPCAs, only report data on those voters covered by UOCAVA who submitted an FPCA.
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For 2018, Section B includes the Federal Voting Assistance Program (FVAP) Post-Election Voting
Survey of Local Election Officials. In 2014, the EAC incorporated these questions for the States'
reporting of UOCAVA voting information as required by 42 U.S.C. §1973ff-1. States that complete
and timely submit this section to the EAC will fulfill their UOCAVA reporting requirement under 42
U.S.C §1973ff-1(c).
Pursuant to UOCAVA, this section collects various data elements needed to determine: (1) the
combined number of absentee ballots transmitted to UOCAVA voters; (2) the combined number of
ballots returned by UOCAVA voters; and (3) the combined number of returned ballots cast by
UOCAVA voters (the number of cast ballots is practically determined by collecting data concerning
the total votes counted and rejected).
Types of UOCAVA Absentee Ballots
Section B asks about two types of absentee ballots:
Transmitted ballots: These ballots are ballots your office sent to voters, including ballots sent via
postal mail, email, fax, or other modes.
Federal Write-in Absentee Ballots (FWAB): These ballots are ballots that originated from the UOCAVA
voter who did not receive their requested absentee ballot in time. On the FWAB, the voter lists each
office and either the candidate’s name or party for whom the voter is casting a vote.
Answering All Questions
Please provide an answer to all of the items in Section B.
•
If the question is not applicable to your state/jurisdiction—for example, if your state does
not reject a UOCAVA ballot solely because it does not have a postmark—please enter -88
(negative 88) as the response to question B21.
•
If the question is applicable to your state but your jurisdiction does not have the data
necessary to answer the question—for example if your state does reject UOCAVA ballots
without a postmark but your jurisdiction does not track those data—please enter -99
(negative 99) as the response to the question.
UOCAVA Voters Registered and Eligible: Question B1
This question asks about the number of registered voters covered under UOCAVA for the 2018
general election.
States may differ in how they grant UOCAVA status to voters, so please apply the guidelines your
State follows.
•
•
For some States, this may be the total number of voters that registered and requested a
ballot using an FPCA for the November 2018 general election.
For other States, this number might also include voters that did not register using an FPCA
but identified themselves as a UOCAVA voter at some point during the voting process, such
as on a State voter registration form.
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In States where a person’s FPCA remains valid across elections, without requiring a new FPCA or
other notification to be provided, include all UOCAVA voters who returned an FPCA this year or who
continued to have UOCAVA status from a previous request.
B1. Total Registered and Eligible UOCAVA Voters
For question B1a, report the total number of registered and eligible voters in your jurisdiction who
were covered by UOCAVA in the November 2018 General Election.
For questions B1b and B1c, separate the number of registered and eligible voters that were reported
in B1a into the categories Uniformed Services voters or non-military/civilian overseas voters. The
amounts should sum to the total provided in B1a. If you are unable to distinguish between different
UOCAVA voter types, complete B1a and enter “-88” (negative 88) for B1b–B1c.
Provide any comments about the nuances of how your jurisdiction categorizes registered UOCAVA
voters in the B1 Comments box.
Category of UOCAVA Voters
B1a. TOTAL registered and eligible:
Report the total number of registered voters covered under UOCAVA for the
November 2018 general election. Include active and inactive voters and any
persons who might have registered as UOCAVA prior to or on Election Day.
If the total number of registered and eligible voters who were covered by
UOCAVA in the November 2018 general election in your jurisdiction is zero,
report “0” for B1a and please skip to C1 in Section C.
B1b. Uniformed Service voters (Members of the Uniform Services and their
eligible dependents)– domestic or foreign
B1c. Non-military/civilian overseas voters
B1 Comments:
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Total
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FPCAs Received, Accepted, and Rejected: Questions B2-B4
These questions ask about Federal Post Card Applications (FPCAs), which are federal forms that
States are required to process from voters covered by UOCAVA. For this question, focus on the total
number of UOCAVA-registered voters provided in B1a and identify how many used an FPCA to
register and request an absentee ballot.
B2. Federal Post Card Applications Received
For B2a, report the total number of FPCAs received from UOCAVA voters for the November 2018
General Election.
Next, for questions B2a-B2c, separate the total number of FPCAs received from UOCAVA voters into
the categories Uniformed Services voters or non-military/civilian voters. The amounts should sum to
the total provided in B2a.
Category of UOCAVA Voters
a. TOTAL Federal Post Card Applications (FPCAs) from UOCAVA voters:
Include any ballot request for the November 2018 general election that
originated from an FPCA, regardless of the year of submission. Only
include FPCA requests; do not include absentee ballot requests that
originated from a State absentee voter registration form or other source.
b. Uniformed Service voters (Members of the Uniform Services and their
eligible dependents)– domestic or foreign
c. Non-military/civilian overseas voters
B2 Comments:
14
B2
Draft 2018 EAVS – Not for Distribution.
B3. Federal Post Card Applications Rejected
For question B3a, report the total number of FPCAs rejected from UOCAVA voters. Rejected FPCAs
should include any forms that did not meet full eligibility requirements for triggering the transmission
of a blank ballot. Reasons might include missing information, lack of a signature, a missed deadline,
or overall ineligibility.
For questions B3b-B3d, divide the total number of FPCAs rejected into the categories Uniformed
Services voters or non-military/civilian voters. The amounts should sum to the total provided in B3a.
Category of UOCAVA Voters
B3. Total
a. TOTAL REJECTED Federal Post Card Applications (FPCAs) from all UOCAVA
voters: Include any ballot request for the November 2018 general election that
originated from an FPCA that was rejected, regardless of the year of submission.
Only include FPCA requests; do not include absentee ballot requests that
originated from a State absentee voter registration form or other source.
b. REJECTED FPCAs received from Uniformed Service voters (Members of the
Uniform Services and their eligible dependents)– domestic or foreign
c. REJECTED FPCAs received from Non-military/civilian overseas voters
B3 Comments:
B4. Federal Post Card Applications Rejected Because Late
For question B4, report how many of the FPCAs rejected for the 2018 general election (as reported
in B3a) were rejected because they were late. FPCAs might be considered late if they were received
after the deadline, and the voter is only eligible for a “federal-only” ballot, or failed to meet the
deadline for receiving any ballot for the 2018 general election. Here, “deadline” refers to the last day
a UOCAVA voter could request to receive an absentee ballot using an FPCA.
Type of Registration
B4a.
TOTAL FCPAs rejected because late:
Of the total number of Federal Post Card Applications (FPCAs) that were rejected (as
reported in B3a), how many were rejected because they were received after the
absentee ballot request deadline?
B4 Comments:
15
Total
Draft 2018 EAVS – Not for Distribution.
UOCAVA Ballots Transmitted: Questions B5-B8
Transmitted ballots are any ballots that your office sent to UOCAVA voters, including ballots sent to
voters via postal mail, email, fax, or other modes. Do not include FWABs or other ballots not
transmitted from the election office to the voter.
B5-B8. UOCAVA Ballots Transmitted to Voters
For B5a, report the total number of absentee ballots transmitted (sent by your office) to UOCAVA
voters for the November 2018 general election, and then divide the total number of transmitted
UOCAVA ballot that were reported in B5a into Uniformed Services (B5b) and non-military/civilian
overseas voters (B5c). If the total number of UOCAVA ballots transmitted is zero, report “0” for B5a
and skip to B23.
For questions B6, B7, and B8, report how many UOCAVA absentee ballots your jurisdiction
transmitted to UOCAVA voters via postal mail (B6), email (B7), and other (B8). These questions refer
to the way ballots were sent to voters, not the way ballots were requested or the ballots were
returned.
Type of UOCAVA Voter
a.
Total
5. TOTAL absentee ballots transmitted to
UOCAVA voters
6. Postal mail:
Report the total number transmitted by
postal mail, using USPS or any private
courier shipping Services (e.g., FedEx, UPS,
DHL).
7. Email:
Report the total number transmitted via
email attachment from your office to voters.
8. Other mode:
Report the total number transmitted by other
methods such as fax, online ballot delivery
portals, etc.
B5-B8 Comments:
16
b. Uniformed Service
voters (Members of
the Uniform Services
and their eligible
dependents)–
domestic or foreign
c. Nonmilitary/civilian
overseas voters
Draft 2018 EAVS – Not for Distribution.
UOCAVA Ballots Returned: Questions B9-B12
B9-B12. Transmitted Ballots Returned by Voters: Postal Mail, Email, Other
For these questions, we are interested in how many UOCAVA absentee ballots were returned for the
November 2018 general election. For question B9, please report the total number of ballots that
were returned by voters for the 2018 general election out of all UOCAVA ballots transmitted to voters
(as reported in B5a).
Returned ballots include all ballots returned by the voter to the election office, regardless of whether
or not those ballots are ultimately counted.
Please EXCLUDE Federal Write-In Absentee Ballots (FWABs) from your totals. You will report data on
FWABs starting with question B23.
We are interested in knowing how many of the absentee ballots were returned via postal mail (B10),
email (B11), or another mode (B12). For questions B10-B12, divide the total number of UOCAVA
absentee ballots received (as reported in B9) into the following categories of types of voters and
modes of transmission. The amounts should sum to the total provided in B9.
Type of UOCAVA Voter
a.
Total
b.
Uniformed Service voters
(Members of the Uniform
Services and their eligible
dependents)–domestic or foreign
B9. TOTAL:
Of all UOCAVA ballots transmitted to
voters as reported in B5a, report the total
number of ballots that were returned by
voters to your office for the 2018 general
election. Do not include FWABs in this
number.
B10. Postal mail:
Of all UOCAVA ballots received (B9a),
report the total number that were
returned by postal mail. This includes all
ballots that your office received via the
USPS or private courier shipping Services
(e.g., FedEx, UPS, DHL).
B11. Email:
Of all UOCAVA ballots received (B9a),
report the total number that were
returned by email. This includes all ballots
that you received via email attachment
from a voter.
B12. Other:
Of all UOCAVA ballots received (B9a),
report the total number that were
returned through other methods. This
includes ballots received through all other
modes, such as, fax, online systems, etc.
B9-B12 Comments:
17
c.
Nonmilitary/civilian
overseas voters
Draft 2018 EAVS – Not for Distribution.
B13: Ballots Returned Undeliverable
For question B13, please report the total number of ballots that were returned as undeliverable by
mode of transmission. This would include ballots returned by mail as undeliverable (B13b), ballots
where the email to the voter bounced back and could not be used (B13c), and ballots undeliverable
by other mode, such as a bad fax number (B13d).
Mode
a.
Total
B13. TOTAL ballots returned undeliverable:
Ballots that were returned, regardless of
the mode by which they were transmitted,
and could not be delivered to the voter.
18
b.
Postal Mail
Undeliverable
c.
Email
Undeliverable
d.
Other Mode
Undeliverable
Draft 2018 EAVS – Not for Distribution.
UOCAVA Ballots Counted: Questions B14-B17
B14-B17. Transmitted Ballots Counted: Postal Mail, Email, Other
For these questions, we are interested in how many UOCAVA absentee ballots were counted for the
November 2018 general election. For question B14, please report, out of all UOCAVA ballots
returned by voters (as reported in B9a), the total number of ballots that were counted by your office
for the 2018 general election. Please EXCLUDE Federal Write-In Absentee Ballots (FWABs) from your
totals. You will report data on FWABs starting with question B23.
We are interested in knowing how many of the absentee ballots were returned and counted by
postal mail (B15), email (B16), or other (B17). For questions B15-B17, divide the total number of
UOCAVA absentee ballots counted (as reported in B14a) into the following categories of types of
voters and modes of transmission.
Type of UOCAVA Voter
a. Total
B14. TOTAL:
Of all UOCAVA ballots returned by voters as reported
in B9a, report the total number of ballots that were
counted by your office for the 2018 general
election. Do not include FWABs in this number.
B15. Postal mail:
Report the total number of UOCAVA ballots returned
by postal mail that were counted by your office for
the 2018 general election. This includes all ballots
that your office received via the USPS or private
courier shipping Services (e.g., FedEx, UPS, BHL).
B16. Email:
Report the total number of UOCAVA ballots returned
by email that were counted by your office for the
2018 general election. This includes all ballots that
you received via email attachment from a voter.
B17. Other:
Report the total number of UOCAVA ballots returned
through other methods that were counted by your
office for the 2018 general election. This includes
ballots received through all other modes, such as,
fax, online systems, etc.
B14-B17 Comments:
19
b. Uniformed
Service voters
(Members of
the Uniform
Services and
their eligible
dependents)–
domestic or
foreign
c. Nonmilitary/civilian
overseas voters
Draft 2018 EAVS – Not for Distribution.
UOCAVA Ballots Rejected: Questions B18-B22
B18-21. Total Number of UOCAVA Ballots Rejected & Reasons for Rejection
For questions B18a-B18c, report the total number of transmitted UOCAVA ballots that were returned
by voters and were rejected. Please EXCLUDE Federal Write-In Absentee Ballots (FWABs) from your
totals. You will report data on FWABs starting with question B23.
For questions B19-B22, divide the total number of rejections by type of voter. For example, for
question B20, report the total number of ballots that were rejected because of a signature problem
(B20a) and then divide this total by ballots returned by uniformed services and by overseas citizens.
Type of UOCAVA Voter
a. Total
B18. TOTAL ballots rejected:
Rejected ballots include any ballots that were not
counted. This might include ballots rejected
because they were not completed properly, were
received after the deadline for counting, lacked a
postmark, or because the individual was excluded
from being able to vote in your jurisdiction.
B19. Ballot not received on time/missed deadline:
Ballots that were not counted because they were
received after the deadline for a ballot to be
received for counting.
B20. Problem with voter signature:
Ballots that were not counted because of an issue
relating to the voter signature, including but not
limited to a missing signature or a returned ballot
signature not matching the signature on file.
B21. Ballot lacked a postmark:
Ballots that were not counted because the ballot
lacked the postmark required by your State or
jurisdiction, despite being received before the
deadline for being included for counting.
B22. Other
B18-B22 Comments:
20
b. Uniformed Service
voters (Members of
the Uniform Services
and their eligible
dependents)–
domestic or foreign
c. Nonmilitary/civilian
overseas
voters
Draft 2018 EAVS – Not for Distribution.
Federal Write-in Absentee Ballots: Questions B23-B26
B23-B26. Federal Write-in Absentee Ballots Received, Counted, and Rejected
For questions B23-B26, report the total number of Federal Write-In Absentee Ballots (FWABs)
received, counted, and rejected from UOCAVA voters for the following groups.
Type of UOCAVA Voter
a. TOTAL number
of FWABs
B23. TOTAL number of FWABs
returned by UOCAVA voters
B24. TOTAL number of FWABs
counted.
B25. Total number of FWABs rejected
because it was received after the
ballot receipt deadline:
Of the total number of FWABs
received and rejected, report the
number of FWABs that were rejected
or not counted because they were
received after the State’s deadline
for receiving and accepting FWABs.
B26. Total number of FWABs rejected
because the voter’s regular absentee
ballot was received and counted:
Of the total number of FWABs
received and rejected, report the
number of FWABs that were rejected
or not counted because the voter
also returned an absentee ballot that
you had transmitted to the voter.
B23-B26 Comments:
21
b. Uniformed
Service voters
(Members of the
Uniform Services
and their eligible
dependents)–
domestic or
foreign
c. Nonmilitary/civilian
overseas voters
Draft 2018 EAVS – Not for Distribution.
Section C: Domestic Civilian By-Mail Voting
Section C asks about by-mail voting, which includes all individuals who received a ballot from your
office prior to Election Day by-mail (or via download from a web portal or by fax). It does not matter
how the by-mail ballot was returned (via mail, dropped off at a polling place, or other designated
method).
This section of the EAVS used to be called “Domestic Civilian Absentee Ballots.” The EAVS now
uses the term “by mail” to reflect that a majority of states no longer require a voter to be absent
from their voting location in order to cast a ballot by mail.
The goal of Section C is to understand by-mail voting, which some jurisdictions may refer to as
absentee voting. Remember that Section C is about domestic by-mail voting, not UOCAVA voting.
This section of the EAVS asks for four types of data:
•
•
How many by-mail ballots were transmitted to voters in the 2018 general election?
How many by-mail ballots were transmitted to permanent by-mail voters in the 2018 general
election?
How many by-mail ballots were accepted and how many by-mail ballots were rejected in the
2018 general election?
For what reasons were by-mail ballots rejected in the 2018 general election?
•
•
When responding to questions in Section C, do not include any individuals who voted using any
form of in-person voting, including “in-person absentee voting.” For the purpose of the EAVS, “inperson absentee voters” are considered early voters and are reported in Section D.
Transmitted Civilian By-Mail Ballots: Questions C1-C2
Transmitted civilian by-mail ballots are by-mail ballots that your office sent to voters, including ballots
sent to voters via postal mail, email, fax, or other modes. Do not include ballots mailed to UOCAVA
voters.
Answering All Questions
Please provide an answer to all of the items in Section C.
•
If the question is not applicable to your state/jurisdiction—for example, if your state does
not have permanent by-mail voters —please enter -88 (negative 88) as the response to
question C2a.
•
If the question is applicable to your state but your jurisdiction does not have the data
necessary to answer the question—for example, if your state does have permanent bymail voting but your jurisdiction does not track those data—please enter -99 (negative 99)
as the response to the question.
22
Draft 2018 EAVS – Not for Distribution.
C1. Total By-Mail Ballots Transmitted
For question C1, report the total number of domestic civilian by-mail ballots transmitted to voters for
the November 2018 general election. Next, divide the total number of by-mail ballots transmitted to
voters (as reported in C1a) into the categories listed in C1b through C1f. Use C1g for any by-mail
ballots that do not fit into the categories listed. The numbers entered in C1b through C1f should sum
to the total provided in C1a.
Category of By-mail Ballots
C1a. TOTAL domestic by-mail ballots transmitted:
This number should include all by-mail ballots transmitted to a non-UOCAVA
voters before Election Day, including spoiled or replaced ballots.
C1b. Returned by voters (include both those that were counted and those
that were rejected):
C1c. Returned as undeliverable:
Report the total number of transmitted ballots returned to your office as
undeliverable. Here, undeliverable ballots would be ballots returned by the
U.S. Postal Service.
C1d. Surrendered, spoiled or replaced ballots (also referred to as “voided”
ballots):
This category includes a by-mail voter who surrenders his or her by-mail
ballot at a polling place in order to vote in person. It also includes ballots
that were incorrectly marked or impaired in some way; a replacement ballot
may be issued so that the voter can correctly mark the ballot.
C1e. By-mail voters who voted in-person with a provisional ballot:
In States with by-mail voting, some by-mail voters decide to vote in person
on Election Day. If the by-mail voter surrenders their by-mail ballot at the
polls to vote in person using the regular voting process, the by-mail ballot is
considered spoiled and should be included in C1d. However, some by-mail
voters do not bring their ballot to the polls on Election Day and must vote
with a provisional ballot. Please record these voters in C1e. If your State
categorizes these voters as having spoiled their by-mail ballots, please note
this in the C1 Comments box.
C1f. Status unknown (neither returned undeliverable nor returned from
voter):
This category would include all transmitted by-mail ballots that were not
returned by voter, spoiled, returned as undeliverable, or otherwise unable to
be tracked by your office.
C1g. Other
C1h. Other
C1i. Other
C1 Comments:
23
Total
Draft 2018 EAVS – Not for Distribution.
C2. Ballots Sent to Permanent By-Mail Voters
For question C2, report the total number of ballots that were transmitted to permanent by-mail
voters in your jurisdiction. This will include all ballots that were sent to voters in your jurisdiction who
appear on a permanent by-mail ballot list.
This question applies if ANY voters in your State can request to be a permanent or by-mail voter.
For example, in some States, if a voter is permanently ill or disabled, he or she can file an
application indicating permanent illness or physical disability and receive by-mail (absentee)
ballots for all subsequent elections without filing any additional by-mail (absentee) ballot
applications. In other states, any voter can apply for permanent by-mail voter status.
If your State does not allow any voters to have permanent by-mail voting status, answer “-88” to
question C2 and move to question C3.
Total
C2a.TOTAL of domestic civilian by-mail ballots transmitted to voters on a
permanent by-mail ballot voter registration list
C2 Comments:
Returned and Rejected Ballots: Questions C3-C4
C3. Total By-mail Ballots Returned and Counted
For question C3, report the total number of by-mail ballots returned and counted.
Total
C3a. TOTAL returned and counted:
Ballots that were processed and the votes were counted and included in the
canvas of election results.
C3 Comments:
24
Draft 2018 EAVS – Not for Distribution.
C4. Number of By-mail Ballots Rejected, by Reason Rejected
For question C4, provide the total number of domestic civilian by-mail ballots rejected, and then
divide these into the following categories indicating the reason why the by-mail ballots were rejected.
Use option C4p for any ballots that cannot be placed in the categories given in C4b through C4o. The
numbers reported in C4b through C4p should sum to the total number of ballots rejected reported in
C4a.
Category of By-mail Ballots
C4a. TOTAL number of domestic civilian by-mail ballots rejected
C4b. Ballot not received on time/missed deadline
C4c. No voter signature
C4d. No witness signature
C4e. Non-matching signature
C4f. No election official’s signature on ballot
C4g. Ballot returned in an unofficial envelope
C4h. Ballot missing from envelope
C4i. Envelope not sealed
C4j. No resident address on envelope
C4k. Multiple ballots returned in one envelope
C4l. Voter deceased
C4m. Voter already voted in person
C4n. First-time voter without proper identification
C4o. No ballot application on record
C4p. Other
C4q. Other
C4r. Other
C4 Comments:
25
Total
Draft 2018 EAVS – Not for Distribution.
Section D: Total Votes Cast and In-person Voting
The goal of Section D is to understand in-person voting and election administration in your
jurisdiction.
This section of the EAVS asks for four types of data:
•
How many people voted in person—either on Election Day or during in-person early voting
(including in-person absentee voting)—in 2018?
How many precincts did you have in your jurisdiction for the 2018 general election?
How many polling places—for Election Day voting and in-person early voting—did your
jurisdiction have for the 2018 general election?
How many poll workers—for Election Day voting and in-person early voting— did your
jurisdiction have for the 2018 general election, and other data related to poll workers.
•
•
•
Total Votes Cast: Question D1
This question is asking for the total number of votes cast in the 2018 election. This includes all
votes cast in your jurisdiction in-person, by-mail, and using provisional voting.
Answering All Questions
Please provide an answer to all of the items in Section D.
•
If the question is not applicable to your state/jurisdiction—for example, if your state does
not have any form of in-person early voting—please enter -88 (negative 88) as the
response to question D2b.
•
If the question is applicable to your state but your jurisdiction does not have the data
necessary to answer the question—for example, if your state does have in-person early
voting but your jurisdiction does not track those data—please enter -99 (negative 99) as
the response to the question.
D1. Total Votes Cast
For question D1, report the total number of people in your jurisdiction who voted in the November
2018 general election, using any form of voting – by-mail, UOCAVA, in-person early, in-person
Election Day, or provisional.
Total
D1a. Voted in the 2018 election: This category includes all votes cast in the
election, regardless of the mode of voting used.
D1 Comments:
26
Draft 2018 EAVS – Not for Distribution.
Total In-person Voting: Question D2
D2. Total In-person Voting
For question D2, report the total number of people in your jurisdiction who voted either at a physical
polling location on Election Day or voted at a physical polling location prior to the November 2018
general election.
Category of Ballots
Total
D2a. Voted at a physical polling place on Election Day: This category
includes all individuals who cast a ballot at a physical location on Election
Day, regardless of whether their ballots were ultimately counted or rejected
(not including provisional ballots or absentee ballots dropped off at the
polls).
D2b. Voted at an early vote location: This category includes all individuals
who cast a ballot at a physical location before Election Day, regardless of
whether their ballots were ultimately counted or rejected.
D2 Comments:
Precincts and Polling Places: Questions D3-D5
This section asks about polling places and precincts. First, you will report the number of precincts
and second, the number of physical polling places.
D3. Total Number of Precincts
For question D3, report the total number of precincts in your jurisdiction for the November 2018
general election. For this question, a precinct is defined as the geographic area to which voters are
assigned. It is an administrative division of a county or municipality to which a voter has been
assigned by their residence address for voting in an election. Your jurisdiction may use the terms
“ward” or “voting district” to describe voting precincts.
Type of Registration
Total
D3.TOTAL number of precincts in your jurisdiction for the November 2018
general election
D3 Comments:
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Draft 2018 EAVS – Not for Distribution.
D4-D5. Total Number of Physical Polling Places (Election Day and Early Voting)
For questions D4a and D5a, report the total number of physical polling places in your jurisdiction for
Election Day voting (D4) and for early voting (D5) for the November 2018 general election. If a single
location was used for both early voting and Election Day voting, please include it in both counts.
Remember that “in-person absentee voting” is considered early voting for the purposes of the
EAVS.
For questions D4b and D4c and D5b through D5c, separate Election Day polling locations into two
categories:
•
•
Physical polling places that are not a part of the election office (D4b and D5b) and
Polling places that are a part of the election office (D4c and D5c).
If your jurisdiction has two precincts in one location, such as a school gym, this is only one polling
place (even if they are far apart in the gym!). However, if your jurisdiction has a polling place at a
school in the library and then has another polling place at the same school but it is in the gym, that
would constitute two polling places. If your jurisdiction allows any individuals to cast a ballot in
person at the local election office, please note these jurisdictions in D4c and D5c.
Category of Polling Place
D4. Election Day
voting
D5. Early voting
a. TOTAL
b. Physical polling places other than election offices
(e.g., Libraries, Schools, Mobile Voting Location)
c. Election offices:
D4-D5 Comments:
Poll Workers: Questions D6-D8
The EAVS asks about the number of poll workers who served in the 2018 general election. Your
jurisdiction may use a different term for poll workers, including election judges, booth workers,
wardens, commissioners, or other similar terms.
Here, “poll worker” refer to persons who verify the identity of a voter; assist the voter with signing
the register, affidavits or other documents required to cast a ballot; assist the voter by providing
the voter with a ballot or setting up the voting machine for the voter; and serving other functions
as dictated by State law.
Your count of poll workers should not include observers stationed at the polling places, regular office
staff, or temporary election staff not hired specifically to serve voters in either early or Election Day
voting.
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D6-D7. Total Number of Poll Workers
For questions D6 and D7, report the total number of poll workers used in your jurisdiction for the
November 2018 general election. For question D6, report the total number of poll workers who
worked Election Day voting. For question D7, report the total number of poll workers who worked inperson early voting. If a poll worker worked as a poll worker for Election Day voting and as a poll
worker during early voting, the poll worker would be counted both under the category of Election Day
poll worker and the category of early voting poll worker.
D6. Election Day
D7. Early voting
voting
TOTAL number of poll workers
D6-D7 Comments:
D8. Age of Poll Workers
If your jurisdiction has data on the ages of its poll workers (for example, from voter registration
records, from payroll records, or from poll worker applications), report the total number of poll
workers in each age category.
Age of Poll Workers
Total
D8a.TOTAL number of poll workers
D8b. Under 18 years old
D8c. 18 to 24
D8d. 26 to 40
D8e. 41 to 60
D8f. 61 to 70
D8g. 71 years old and over
D8 Comments:
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Draft 2018 EAVS – Not for Distribution.
D9. Ease of Recruiting Poll Workers
How difficult or easy was it for your jurisdiction to obtain a sufficient number of poll workers for the
November 2018 general election? Please check one option.
Very difficult
Somewhat difficult
Neither difficult nor easy
Somewhat easy
Very easy
Not enough information to answer
D9 Comments:
30
Draft 2018 EAVS – Not for Distribution.
Section E: Provisional Ballots
The goal of Section E is to understand provisional voting in your jurisdiction. This section of the EAVS
asks for three types of data:
•
•
•
How many individuals cast a provisional ballot in the 2018 general election?
Of the provisional ballots cast, how many were counted and how many were rejected?
What were the reasons provisional ballots were rejected?
Two definitions will be helpful as you answer the questions in Section E:
Provisional voter: An individual who declares that he or she is a registered voter in the jurisdiction
where they desire to vote and is eligible to vote in an election for federal office, but (1) their name
does not appear on the official list of eligible voters for the polling place, or (2) an election official
asserts that the individual is not eligible to vote.
Provisional ballot: A ballot used to record a vote when there is some question regarding the eligibility
of the voter. Once voted, provisional ballots are kept separate from other ballots and are not
tabulated until the eligibility of the voter is confirmed.
Answering All Questions
Please provide an answer to all of the items in Section F.
•
If the question is not applicable to your state/jurisdiction—for example, if your state does
not have provisional ballots—please enter -88 (negative 88) as the response to question
E1a.
•
If the question is applicable to your state but your jurisdiction does not have the data
necessary to answer the question—for example, your state does have provisional ballots
but your jurisdiction does not track those data—please enter -99 (negative 99) as the
response to the question.
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Draft 2018 EAVS – Not for Distribution.
E1. Total Provisional Ballots Submitted and Adjudication
For question E1a, report the total number of voters who submitted provisional ballots in the
November 2018 general election. Next, for questions E1b-E1e, divide the total number of voters who
submitted provisional ballots (as reported in E1a) into the categories listed below.
Provisional Ballot Outcomes
E1a. TOTAL number of voters who submitted provisional ballots:
The number of voters who submitted provisional ballots, regardless of
whether or not the provisional ballot was ultimately counted in part or full.
States that are exempt from the provisional ballot requirements of HAVA and
do not offer provisional ballots should report -88.
E1b. Counted the full ballot
E1c. Counted part of the ballot
E1d. Rejected ballot
E1e. Other
E1 Comments:
32
Total
Draft 2018 EAVS – Not for Distribution.
E2. Reasons Provisional Ballots Rejected
For question E2a, please report the total number of provisional ballots rejected (as reported in E1d).
For questions E2b-E2h, please divide the total number of provisional ballots rejected into the
following categories indicating the reason the provisional ballots were rejected. The amounts should
sum to the total provided in E2a.
If a provisional ballot was rejected for multiple reasons, please use the primary reason why the
provisional ballot was rejected, is possible, so that reasons for rejection (E2b through E2h) equal
E2a. If provisional ballots were classified into more than one reason for rejection, please indicate the
number of ballots that were classified into multiple categories in E2 Comments. Use item E2h for
rejected provisional ballots that cannot be placed in any of the categories given in E2b through E2g.
Reason for Provisional Ballot Rejection
E2a. TOTAL number of domestic civilian by-mail ballots rejected
E2b. Voter not registered in the State
E2c. Voter registered in State but attempted to vote in the wrong jurisdiction
E2d. Voter registered in State but attempted to vote in the wrong precinct
E2e. Failure to provide sufficient identification
E2f. Envelope and/or ballot was incomplete and/or illegible
E2g. Ballot missing from envelope
E2h. No signature
E2i. Non-matching signature
E2j. Voter already voted
E2h. Other
E2i. Other
E2j. Other
E2 Comments:
33
Total
Draft 2018 EAVS – Not for Distribution.
Section F: Voter Participation and Election Technologies
The goal of Section F is to calculate the number of individuals who participated in the 2018 general
election and identify the type of voting technologies that were used in your jurisdiction.
Questions F1 and F2
The purposes of the following two questions are (1) to determine the total number of individuals who
participated in the 2018 general election, and (2) the source of the data reported. This includes all
individuals who participated, regardless of vote mode, in the election. Include all voters (e.g., both
civilian and military by-mail voters) and all types of ballots (in-person, by-mail, provisional). Include
rejected provisional ballots only if your jurisdiction credits the person’s vote history with participation,
even though the provisional ballot was rejected.
F1. Total Participation in the 2018 Election
For question F1, please provide the total number of participants in the 2018 election, by mode of
voting.
Type of Participants
Total
F1a. TOTAL number of voters participating:
All voters who participated in the election, including all categories of voters
listed below.
F1b. Voted at a physical polling place on Election Day:
All voters who cast ballots in-person on Election Day, not including
provisional ballots or absentee ballots dropped off at the polls.
F1c. UOCAVA voters who voted via absentee or FWAB:
All voters who are covered by the Uniformed and Overseas Citizen Absentee
Voting Act (UOCAVA) and participated using either a transmitted absentee
ballot or a Federal Write-in Absentee Ballot (FWAB).
F1d. Voted using a domestic civilian by-mail ballot:
All voters who cast ballots using a by-mail absentee ballot.
F1e. Voted using a provisional ballot:
All voters who participated using a provisional ballot and were given credit
for voting in the vote history file.
F1f. Voted at an in-person early voting location:
All voters who participated in the election in-person prior to Election Day.
This includes in-person early voting or in-person absentee voting.
F1g. Voted by mail in a vote by mail jurisdiction:
All voters who cast ballots in a vote-by-mail precinct.
F1h. Other:
F1 Comments:
34
Draft 2018 EAVS – Not for Distribution.
F2. Source of Data on Total Participation in the 2018 Election
For question F2, indicate the source that was used for the total number participants entered in
question F1. (Select only one source.)
Source of Participation Data
F2a. Poll Books and Number of By-mail/Provisional Participants:
Number of voters checked off by poll workers or who signed poll books at
physical polling places plus the number of UOCAVA and other by-mail or
early voters.
F2b. Number of Ballots Counted:
Participation is based on the number of ballots counted at precincts and/or
at a central location (including UOCAVA and other by-mail or early vote
ballots).
F2c. Vote History:
Participation is based on the number of voters generated after "vote history"
has been added.
F2d. Votes Cast:
Participation is based on the number of votes cast for the highest office on
the ballot.
F2e. Other:
F2 Comments:
35
Total
Draft 2018 EAVS – Not for Distribution.
Poll Books: Questions F3-F4
There are two key election technologies that are asked about in the EAVS: the type of poll books
used in your jurisdiction’s polling places and the type of voting technology used to tabulate votes.
Answering All Questions
Please provide an answer to all of the items in Section F.
•
If the question is not applicable to your state/jurisdiction—for example, if your state does
not have any form of in-person early voting—please enter -88 (negative 88) as the
response to questions F8a-F8f.
•
If the question is applicable to your state but your jurisdiction does not have the data
necessary to answer the question—for example, if your state does have in-person early
voting but your jurisdiction does not track the voting machine data needed—enter -99
(negative 99) as the response to questions F8a-F8f.
F3-F4. Use of Electronic and Paper Poll Books
For questions F3 and F4, indicate whether your jurisdiction used electronic poll books or printed,
paper poll books in polling places in the November 2018 general election for the listed activities.
Completely vote-by-mail jurisdictions should answer “No” to all items.
Electronic poll book (e-poll book): A type of hardware, software, or a combination of both, that is used
in the place of a traditional paper poll book that lists all registered voters. These are not voting
machines or used in the process of voting.
For each item below (a, b, and c), did your jurisdiction use electronic poll books/electronic lists of
voters or traditional paper poll books at polling places for the following functions in the November
2018 general election?
Use of Electronic Poll Books
F3. Electronic Poll Book
a. Sign voters in
b. Update voter history
c. Look up polling places
d. Other
F3-F4 Comments:
36
F4. Paper Poll Book
Draft 2018 EAVS – Not for Distribution.
Voting Technologies: Questions F5-F9
This question has been simplified over how it was asked in past years. Providing the best data will
give the EAC the most complete picture possible of the voting technology your voters used to cast
their ballots.
F5-F9. Voting Equipment Used
For questions F5-F9, report the number and type of voting equipment used for each aspect of the
election process in the 2018 November general election. Starting with in-person Election Day voting,
report the following information:
•
•
•
•
Equipment type – please note whether your jurisdiction uses:
o Direct Recording Electronic (DRE), not equipped with a voter-verified paper audit trail
(VVPAT)
o Direct Recording Electronic (DRE), equipped with a voter-verified paper audit trail
(VVPAT)
o Electronic system that prints voters choices on an optical scan ballot - a hybrid of a
DRE and an optical scan system
o Optical scan system
o Punch card
o Lever
o Hand-counted paper ballots (not optical scan system)
Make and model of the voting equipment used (e.g., the ES&S ExpressVote® or the
Dominion ImageCast®)
The number of machines used
Location of vote tally:
o Central location
o Precinct/polling place location
If paper ballots are used, report the number of voting booths used across all Election Day precincts.
If your jurisdiction uses two different types of voting technologies during in-person voting (either
Election Day or in-person early voting) and one technology is designed to serve the needs of voters
with special accessibility needs (i.e., persons with disabilities), note the special accessibility voting
technology under F4. If your jurisdiction uses a mix of technologies for all voters during in-person
voting, you will have the opportunity to list both technologies under F3 (in-person Election Day voting)
and F6 (in-person early voting).
a.
Equipment
Type
b.
Make
c.
Model
F5. In-precinct
Election Day
regular ballot
37
d.
Number
of
Machines
Used
e.
Number of
Voting
Booths Used
(if
appropriate)
f.
Location
of vote
tally
Draft 2018 EAVS – Not for Distribution.
voting
F6. Special device
accessible to
disabled voters
F7. Provisional
Ballot voting
F8. In-person Early
voting
F9. By-mail
F5-F9 Comments:
38
Draft 2018 EAVS – Not for Distribution.
F9. General Comments
The U.S. Election Assistance Commission welcomes any general comments the jurisdiction may wish
to share regarding its Election Day experiences (e.g., problems with voting system anomalies*,
recounts, staffing, challenges to eligibility, long lines, etc.), or noteworthy successes or challenges
overcome in administering the November 2018 general election. Use as much space as you need.
Please feel free to attach additional pages as necessary.
* An anomaly is defined as an irregular or inconsistent action or response from the voting system or
system component resulting in some disruption to the election process. Incidents resulting from
administrator error or procedural deficiencies are not considered anomalies for purposes of this
survey question (EAC Voting Systems Testing and Certification Program Manual).
END OF SURVEY
THANK YOU FOR RESPONDING TO THIS SURVEY
* This information collection is required for the U.S. Election Assistance Commission (EAC) to meet
its statutory requirements under the Help America Vote Act (HAVA) of 2002 (52 U.S.C. 15301), the
National Voter Registration Act (NVRA) (52 U.S.C. 1973gg-1 et seq.), and the Uniformed and
Overseas Citizens Absentee Voters Act (UOCAVA) (52 U.S.C. 1973ff-1). Respondent’s obligation to
reply to this information collection is mandatory as required under NVRA (52 U.S.C. 1973gg-1 et
seq.) and UOCAVA (52 U.S.C. 1973ff-1); respondents include the 50 States, the District of Columbia,
and the U.S. Territories. This information will be made publicly available on the EAC Web site
(http://www.eac.gov). According to the Paperwork Reduction Act of 1994, an agency may not
conduct or sponsor, and a person is not required to respond to, a collection of information unless it
displays a valid Office of Management and Budget (OMB) control number. The valid OMB control
number for this information collection is OMB Control No. XXXX (expires XXXXX). Comments
regarding this burden estimate should be sent the U.S. Election Assistance Commission – 2018
Election Administration and Voting Survey, 1334 East West Highway, Suite 4300, Silver Spring, MD
20910.
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| File Type | application/pdf |
| Author | Elise Bui |
| File Modified | 2018-01-19 |
| File Created | 2018-01-19 |