Catcher vessel eLog

eLogbook for Catcher Vessels using seaLandings - eLandings User Documentation - eLandings Wiki

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eLogbook for Catcher Vessels using seaLandings - eLandings User Documentation - eLandings Wiki.html[12/23/2015 9:18:56 AM]

eLogbook for Catcher Vessels using seaLandings - eLandings User Documentation - eLandings Wiki

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eLandings User Documentation
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eLandings User Documentation
seaLandings User Manual
seaLandings eLogbook Instructions

eLogbook for Catcher Vessels using seaLandings
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Created by Suja Hall, last modified on Jun 30, 2014
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NMFS is now offering optional use of an electronic logbook (eLogbook) for trawl and longline catcher vessels through
the seaLandings software application. Vessels that choose to use the eLogbook will no longer need to use the paper
DFL.
There are some basic hardware requirements that users will need to meet such as having a laptop or PC on the vessel
with a current Windows Operating system, a printer to print out paper copies of the elog.  In addition, when you come
back to port you will need to access to email so that the eLogbook can be transmitted to NMFS.  Email does not need to
be accessible on the vessel.  Instead you can save the transmission file to a USB drive and take it to another location
(e.g. processing facility or home) to email the eLogbook file to NMFS.

How to Install seaLandings with the eLogbook Only option
1. If you are downloading the installation file from the internet:
1. Right click on this link and chose "Save Link as...." to download the zipped installer to your computer:
 sealandings-pws-4.63-10087-installer.zip
2. Save the file on your desktop (if you can't save the file to your desktop, you can open it and choose "Extract
to" from the menu and create a folder for the extracted files to go to)
3. Right click on the zipped seaLandings file you just downloaded (sealandings-pws-4.63.10087-installer),
choose "secureZip", and then choose "Extract to".  This will unzip the file and make folder on your desktop
with the seaLandings installation files.  Now you can go to step 3.
2. If you have a sealandings installation CD:
1. Create a folder called seaLandings in your Documents folder
2. Open the sealandings installation CD and copy the "sealandings Install Files" folder to the one you just
created
3. Open the "sealandings Installer" folder and locate the install.bat file
Right click on the install.bat file and select Run as administrator from the pop-up menu

eLogbook for Catcher Vessels using seaLandings - eLandings User Documentation - eLandings Wiki.html[12/23/2015 9:18:56 AM]

eLogbook for Catcher Vessels using seaLandings - eLandings User Documentation - eLandings Wiki

2. A Windows DOS screen will pop up as well as the Sealandings Installer dialog box. Leave the auto-filled fields
as they are. Select and enter the following information:
Transmit Type:
File transmit - use this option if you plan to submit your elogbook via email.  Note that email does
not need to be accessible on the vessel.  Instead, you will be able save the transmission file(s) to a
USB drive and take it to another location (e.g. processing facility or home) to email the eLogbook
file to NMFS.
Direct transmit is an available for vessels that have internet connectivity (can be used when the vessel
gets into port and can obtain a WiFi connection) .
Enter your User ID and password (passwords are always case sensitive)
Type of Installation: Production
Software: Logbook Only
Click on the Install button

3. The installer window will run and copy the necessary files. You should see a bunch of text with a green
background confirming that sealandings was successfully installed.
Click on the Finish button.

4. A sealandings shortcut icon should have been created on your computer desktop. 
Double click on the icon
Enter your User ID and Password in the Login dialog box that pops up
Click OK

5.  In the header section of seaLandings, locate and click on Reporting and select Transmit Reports from the dropdown menu.

6. The Transmit Reports dialog box will pop-up. 
Click on the Transmit button.
A user authentication zip file will be created and saved on your computer
in: C:\ProgramData\seaLandings\transmissions
Now you need to send this file to NMFS to authenticate your new user. Note, if you are using Direct
transmit, you do not need to attach the zip file to an email, the user authentication will be submitted and
processed behind the scenes.
Open your email program.
Create an email addressed to [email protected] and attach the .zip file that you just created.
No subject text is required on the email.

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eLogbook for Catcher Vessels using seaLandings - eLandings User Documentation - eLandings Wiki

Send the email. 
      7.  Processing your return receipt:
After 5-10 minutes have passed, you should have received an email with an attachment, subject line eLandings
Report Return Receipt.
 Right click the attachment, it should look something like e76480_transmit_20120515_100848_reply.zip
 Select Save Link As and navigate to the C:\ProgramData\seaLandings\transmissions directory (if your
computer is running Windows 7)
Open seaLandings and log in if you do not have the program open.
Select Reporting...Process Return Receipt.
A dialog box connected to your transmission folder will open.
Highlight the zip file you just saved and select Open.
The Return Receipt window will pop-up.
Select Process File...Click Done when all items have processed.

How to Register your logbook
Now it's time to register your logbook
Go to the header section again and click on Logbook. 
Select Register New Logbook from the drop-down menu.

 The Register Logbook dialog box will pop-up requiring the following information:
Operation: from the drop-down menu select your operation
Year: from the drop-down menu select the appropriate year
Weight Units: from the from-down menus select either Pounds or Metric tons
Depth units: from the drop-down menu select either Meters or Fathoms
Click OK

Go to the header section again and select Reporting > Transmit Reports
Make sure that the report you want to transmit has a check mark in the "Transmit?" column.
Click on the Transmit button at the bottom of the dialog box.

Go to the header section again but this time click on Logbook

eLogbook for Catcher Vessels using seaLandings - eLandings User Documentation - eLandings Wiki.html[12/23/2015 9:18:56 AM]

eLogbook for Catcher Vessels using seaLandings - eLandings User Documentation - eLandings Wiki

From the drop-down menu select Open Current Year Logbook

Your logbook screen will open and the Logbook Wizard will guide you through filling out the appropriate Voyage,
Gear, and Go Active information 

The Add Voyage Entry dialog box will pop up first. Enter the following information:
Operator Name
Crew Size
Start Date - if you have been keeping a paper DFL, enter the real time date that you are going to begin using
the elogbook
Weight Units - you can select Pounds or Metric Tons
Primary Observer Name - enter this if you have an Observer onboard
Primary Observer Cruise # - enter if you have an Observer onboard
Secondary and Tertiary Observer - fill out if appropriate
Operator IFQ Permit - enter if appropriate
Additional IFQ/CDQ permits - enter if appropriate (you can add up to 5 additional permits)
Click on the Ok button when you are done
Next, the Add Gear Entry dialog box will pop-up.
The gear code that you enter will determine whether a longline (61) or trawl (07, 47) elogbook is displayed
Click on the Ok button when you are done 

Lastly, the Go Active dialog box will pop-up. Enter the date when you began to engage in fishing activity.

How to navigate around your elogbook
Navigating and doing data entry in the eLogbook is accomplished through the panel on the left side of your logbook
screen. This is where you can create voyages, sets/hauls, add catch, and make edits.
This panel is called the left-hand navigation pane.

The left-hand navigation pane is hierarchical and if there is a 
to see all of the contained items.

 sign next to an item, you can click on the 

At the highest level of the hierarchy is your logbook. 
Within the logbook you have voyages.
Within voyages are days, and within days are sets/hauls. 
When you click on each of these levels in the logbook you have different options:
Voyages: when you click on a voyage there are 4 things that you can do:

eLogbook for Catcher Vessels using seaLandings - eLandings User Documentation - eLandings Wiki.html[12/23/2015 9:18:56 AM]

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eLogbook for Catcher Vessels using seaLandings - eLandings User Documentation - eLandings Wiki

Add or Edit voyages
Add your fishing gear information
Go active/inactive
Print eLogbook PDF pages within a date range
Days: when you click on a particular day in a voyage, there are 4 things that you can do:
Add sets/hauls
Add comments
Go inactive
View and print your eLogbook page
Hauls: when you click on a particular haul within a day, there are 2 things that you can do:
Edit hauls
Add or Edit catch information
Remember, whenever you need to move around in your logbook, use the left-hand navigation pane!

How to add set/haul data in your logbook
 Using the left-hand navigation pane, highlight the date that you want to make a set/haul entry
Click on the Add Haul Deploy button if you are viewing the trawl logbook
Enter the following information:
Haul #: will auto-fill
Gear deploy time:
time needs to be entered in military format with or without a colon (for example, 3:00 am can be
entered as 0300 or 03:00).  
gear deploy is the time you start deploying gear (i.e. when gear hits the water)
Begin Latitude
Begin Longitude
Management Program: use the drop down menu to select
Management Program ID: enter if applicable
Target Species
Click Ok

Once the haul deploy information has been entered, the day node will have a 

 symbol.

Click on the
 symbol to expand the selection and then highlight the Haul #
Click on the Add Haul Retrieval button

The Add Haul Retrieval dialog box will pop-up. Enter the following information:
Gear Retrieval Time:  the time when retrieval of trawl gear cable begins (i.e. when gear comes off the bottom or
eLogbook for Catcher Vessels using seaLandings - eLandings User Documentation - eLandings Wiki.html[12/23/2015 9:18:56 AM]

eLogbook for Catcher Vessels using seaLandings - eLandings User Documentation - eLandings Wiki

starts from fishing depth); must be entered in military format.
Enter the position (Latitude and Longitude) where the where retrieval of trawl gear begins
Federal Reporting Area - this will auto-fill based on Lat/Lons of the gear retrieval
Special Area - if applicable
Avg Sea Depth
Average Gear Depth
Hail Weight - the weight of all species hauled regardless of composition
Click on the Ok button.

You can now add your catch information by clicking on the Add Catch button.
Enter IR/IU species and any PSC

Once you have completed all of your haul entries you will need to transmit them to the server.
Close the logbook by clicking on the red X in the upper right corner of the logbook window
Go to the header section and click on Reporting and select Transmit Reports from the drop down menu
The Transmit Reports window will open, click on the Transmit button
A message will pop-up letting you know that a logbook submission was requested
Click OK to close out the message
You will need to print out daily PDFs of your logbook, sign them, and provide the observer with a copy.
To Print a PDF highlight the day and click on the View PDF button

A window will pop-up displaying the location where the PDF will be saved, click Open to view it.

If you have questions contact [email protected] 

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