Healthcare Common Procedure Coding System (HCPCS) - Level II Code Modification Request Process

Forms and Documents

Document	Type	Status	Availability
Form CMS-10224 Healthcare Common Procedure Coding System (HCPCS) - Level II Code Modification Request Process	Form and Instruction	Modified	Available
Completed PRA Supporting_Statement 2017.doc	Supporting Statement A	Uploaded 2017-09-29	Available

IC Document Collections

IC ID	Collection	Type	Status	Form
183056	Healthcare Common Procedure Coding System (HCPCS) - Level II Code Modification Request Process	Form and Instruction	Modified

ICR Details

OMB Control No: 0938-1042	ICR Reference No: 201709-0938-007
Status: Historical Active	Previous ICR Reference No: 201407-0938-003
Agency/Subagency: HHS/CMS	Agency Tracking No: CMS-10224
Title: Healthcare Common Procedure Coding System (HCPCS) - Level II Code Modification Request Process
Type of Information Collection: Extension without change of a currently approved collection	Common Form ICR:  No
Type of Review Request: Regular
OIRA Conclusion Action: Approved without change	Conclusion Date: 01/03/2018
	Date Received in OIRA: 09/29/2017
Terms of Clearance:

	Inventory as of this Action	Requested	Previously Approved
Expiration Date	01/31/2021	36 Months From Approved	01/31/2018
Responses	100	0	300
Time Burden (Hours)	1,100	0	3,300
Cost Burden (Dollars)	0	0	0

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Abstract: The information on this form is used to update the HCPCS code set. All information is received and distributed to CMS' HCPCS workgroup and is reviewed and discussed at monthly workgroup meetings. In turn, CMS' HCPCS workgroup reaches a decision as to whether a change should be made to codes in the HCPCS code set. The respondent who submits the application form can be anyone who has an interest in obtaining a code or modifying an exiting code. However, respondents are usually manufacturers of products, or consultants on behalf of the manufacturer.

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Authorizing Statute(s): PL: Pub.L. 104 - 191 261-264 Name of Law: HIPPA
  

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	82 FR 33132	07/19/2017
30-day Notice:	Federal Register Citation:	Citation Date:
	82 FR 45589	09/29/2017
Did the Agency receive public comments on this ICR? No

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Number of Information Collection (IC) in this ICR: 1

IC Title	Form No.	Form Name
Healthcare Common Procedure Coding System (HCPCS) - Level II Code Modification Request Process	CMS-10224	HCPCS Application

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ICR Summary of Burden

	Total Approved	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	100	300	0	0	-200	0
Annual Time Burden (Hours)	1,100	3,300	0	0	-2,200	0
Annual Cost Burden (Dollars)	0	0	0	0	0	0

Burden increases because of Program Change due to Agency Discretion: No

Burden Increase Due to:

Burden decreases because of Program Change due to Agency Discretion: No

Burden Reduction Due to:

Short Statement: The overall cost burden for submission is reduced from previous PRA, based on the fact that the number of code requests submitted annually has been reduced by approximately two thirds, related to an intervening law. The Health Insurance Affordability and Accountability Act (HIPAA), required use of standard, national, medical code sets for use to report medical devices and services on health care claims. At the same time, it also eliminated use of non-standard code sets in use across the country. The elimination of non-standard code sets caused a temporary, but dramatic increase in the number of HCPCS code requests submitted to CMS each year, as medical device manufacturers as well as insurers across the country sought to convert non-standard codes to standard codes. That uptick in code requests has leveled off, and we now receive 100 requests each year, on average. Although the cost per individual submission is somewhat higher than our last estimate, owing to an increase in wages over time; the overall cost burden is lower related to the reduction in the number of requests submitted.

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Annual Cost to Federal Government: $0

Does this IC contain surveys, censuses, or employ statistical methods? No

Does this ICR request any personally identifiable information (see OMB Circular No. A-130 for an explanation of this term)? Please consult with your agency's privacy program when making this determination.     No

Does this ICR include a form that requires a Privacy Act Statement (see 5 U.S.C. §552a(e)(3))? Please consult with your agency's privacy program when making this determination.     No

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? Uncollected

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 09/29/2017

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