FGIS-936 Sampler Condition Report

---

Overview

Front
Front Instructions
Back
Back Instructions

---

Sheet 1: Front

OMB NO.: 0580-0013
U.S. DEPARTMENT OF AGRICULTURE										(See reverse)
GRAIN INSPECTION, PACKERS AND STOCKYARDS ADMINISTRATION
FEDERAL GRAIN INSPECTION SERVICE
SAMPLER CONDITION REPORT
NAME OF ELEVATOR, CITY, AND STATE						DATE EXAMINED			FIELD OFFICE
						NAME OF OFFICIAL AGENCY
*INSTRUCTIONS TO EXAMINER: For a six month examination fill out the front of this form. For a complete grain test, including initial sampler test, fill out both sides of this form and send the original to the FGIS Field Office. Explain "FAIL" items in detail. If the sampler is not being used, indicate that fact under "Remarks" and prepare a report before the sampler is put into use.
PRIMARY SAMPLER						SECONDARY SAMPLERS
BRAND/MODEL			SERIAL NO.			BRAND/MODEL			SERIAL NO.
GRAIN FLOW RATE (Past Sampler)			SAMPLING INTERVAL (Cycle Time)			BRAND/MODEL			SERIAL NO.
SECTION 1 -- ALL SAMPLERS						SECTION 2 -- D/T SAMPLERS
ITEMS EXAMINED PASS / FAIL						ITEMS EXAMINED		PASS / FAIL
Lighting around sampler						Pelican speed approx. 0.5 m/s
Safe access to areas						Pelican dust seals (interior)
Safe access to inside of devices						Pelican go-no-go gauge
Lockouts (safety switches)						Pelican cuts entire grain stream
Cleanliness of area						Condition of excess sample return leg or belt
Cleanliness of device						Timer set correctly
Lubrication (if required)						SECTION 3 -- TRUCK PROBES
Panel board indicator lights						ITEMS EXAMINED PASS / FAIL
Air or hydraulic pressure						Tip not bent/damaged
Delivery tube secure						Tip vacuum check with paper
Delivery tube air inlet secure						Hydraulic oil level OK
Collection box secure						Vacuum adjustments sealed
Collection box screen clean						Sample size
Sampler not modified or repaired						Collection box seal
Seals/padlocks in place						Delivery tube condition
Inspected By: (LI or ACG)						Vacuum pressure if known:
Reviewed By: (ACG)
Form FGIS-936 (5-03) Previous editions are obsolete. Expires January 2015

---

Sheet 2: Front Instructions

										INSTRUCTIONS FOR COMPLETING
										FORM FGIS-936, "SAMPLER CONDITION REPORT," (FRONT)
										1. Name of the elevator, city, and state.
										2. Date examination was done.
										3. Name of FGIS field office in charge of the circuit.
										4. Name of the official agency that does original inspections at the facility.
										5. Brand name and type of primary (diverter-type sampler) or probe-type sampler being
										examined and tested. Are they of a type approved by FGIS?
										6. Serial number of primary diverter-type or probe-type sampler.
										7. Brand name of secondary sampler.
										8. Serial number of secondary sampler.
										9. Calculate the maximum flow of spout or belt on which the sampler is installed.
										10. Sampling Interval-Read from the timer.
										11. Type of carriers or lots the system will sample.
										Section 1 – All Samplers
										12. Lighting should be approximately 30 footcandles (general task lighting).
										13. Safe access includes approved stairs, fixed ladders, platforms, and railings.
										14. Safe access to the inside of the housing or hood without endangering the examiner.
										15. Lockout switches must be present and meet requirements.
										16. Cleanliness of the area-overhead, floor, stairs.
										17. Cleanliness/condition of primary-check for plugs, leaks, dust, sprouted grain, broken
										hasps/hinges, wiring.
										18. Lubrication-Grease or oil leaks.
										19. Panel lights-Use radio or phone (if needed) to ensure that the power and traverse lights work
										properly. Have any changes been made in the wiring?
										20. Air or hydraulic pressure-Is there enough? Record the gage pressure, if available.
										21. Delivery tube must be secure from loss or introduction of material.
										22. Delivery tube-Pneumatic systems must have a guard over the air supply inlet.
										23. Collection box-If not continuously attended, must be secure at inlet and outlet.
										24. Collection boxes that have a screen must be maintained in a clean condition.
										25. Sampler not Modified-For this check, good installation records are essential.
										26. Seals-Were the security seals on inspection doors found intact? Was the delivery tube found
										secure?
										Section 2 – D/T Samplers
										27. Pelican speed must be uniform with no slow spots. Speed can be estimated.
										28. Pelican dust seals-Must be present, not torn, and must seal-off the pelican, no air gap.
										29. Pelican Go-no-go Gauge-Use it to ensure the opening is between 3/4 and 7/8 inch wide
										along its entire length.
										3 The reverse of Form FGIS-936 is used for performing a test (grain test). Instructions for completing the reverse
										are contained in Chapter 5, Tests.
										30. Pelican cuts stream-If practical, observe a cut to see that the pelican is sampling the entire
										stream, and that it does not back up from excess grain.
										31. Condition of excess sample return-Check if it is leaking, infested, or backing up.
										32. Timer-Does the timer setting match the documented setting (required). Use a stopwatch or
										read the timer; do not rely on posted signs or old records.
										Section 3 – Truck Probes
										33. Probe tip must be in good condition.
										34. For core-type probes, a small piece of paper is placed over the tip to check the air
										supply/vacuum balance. The paper should not fall off or be sucked into the tip.
										35. Check levels if possible.
										36. After adjustment, air supply/vacuum balance should not be changed. If it is possible to seal
										them or record settings, this provides assurance that they remain correctly adjusted.
										37. Is the sample size adequate? Has it changed?
										38. If the collection box has a gasket, is it in good condition with no air leaks.
										39. Is the delivery tube in good condition,
										40. If a gage reading is available, it can indicate leaks or misadjustment.
										Name of Inspector
										41. Show the name of the inspector who completed the examination. If any item is
										unsatisfactory, the sampler is not acceptable. Keep the not acceptable Form FGIS-936 as a
										record. Even if the facility brings the sampler into compliance immediately, complete
										another form.
										42. An ACG should review some forms for correctness when possible. Any questionable
										information or remarks must be verified to be accurate.

---

Sheet 3: Back

According to the Paperwork Reduction Act of 1995, an agency may not conduct or sponsor, and a person is not required to respond to a collection of information unless it displays a valid OMB control number. The valid OMB control number for this information collection is 0580-0013. The time required to complete this information collection is estimated to average 45 minutes per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information.
GRAIN TEST DATA
SAMPLING METHOD USED FOR STANDARD:						for Mechanical Truck Probes only
						Date	Sample No.	Type	DKG	BCFM
COMMODITY:								Test Unit
							6	Standard
								HP
								Test Unit
							7	Standard
								HP
								Test Unit
							8	Standard
								HP
								Test Unit
							9	Standard
								HP
								Test Unit
							10	Standard
								HP
								Test Unit
							11	Standard
								HP
								Test Unit
							12	Standard
								HP
Date	Sample No.	Type	DKG	BCFM				Test Unit
		Test Unit					13	Standard
	1	Standard						HP
								Test Unit
Difference							14	Standard
Tolerance								HP
Result - One test lot								Test Unit
							15	Standard
								HP
								Test Unit
Date	Sample No.	Type	DKG	BCFM			16	Standard
		Test Unit						HP
	2	Standard						Test Unit
							17	Standard
		Test Unit						HP
	3	Standard						Test Unit
							18	Standard
		Test Unit						HP
	4	Standard						Test Unit
							19	Standard
		Test Unit						HP
	5	Standard						Test Unit
							20	Standard
Test Unit MDS*								HP
Tolerance						Test Unit MDS*
Result - Five test lots						Hand Probe MDS*
						Regression or T-test
*Mean Deviation from Standard
Form FGIS-936 (5-03) Previous editions are obsolete.

---

Sheet 4: Back Instructions

										INSTRUCTIONS FOR COMPLETING
										FORM FGIS-936, "SAMPLER CONDITION REPORT,"
										(REVERSE)
										Use the reverse of Form FGIS-936 for testing (grain test). Always precede a test with an
										examination, documented on the front of the form. If the examination and the test are not
										recorded on the same sheet, properly identify the test by filling in the Name of Elevator, etc.,
										Items 1 through 11, 41 and 42 on the front as described in Chapter 4, Examinations.
										1. Method of sampling-What was the standard? If a special location or procedure was used,
										explain in remarks.
										2. Specify grain.
										3. Remarks-Summary of important observations on the sampling system and testing
										information. Was the test run at normal load-out speed, air pressure, belt depth, etc.? Was
										dust collection turned on? Shipping bins checked?
										4. Enter date sampled.
										5. One factor is required, but additional factors may be tested. If necessary, the field office
										manager shall decide the appropriate factors. Test weight is not to be used as the only factor.
										Report percentages to 2 decimal places.
										6. Mathematical average of the mechanical sampler results, average of the standard results,
										average of other results. Round percentages to 2 places.
										7. Tolerance or allowable deviation = 0.10 x (standard average).
										8. Mark the appropriate box for each factor tested. If more than one factor was tested, each of
										them must be within tolerance for a pass. A factor is considered within tolerance when the
										mean deviation from the standard is less than or equal to the allowable deviation for the
										applicable factor(s).
										9. If 5 test lots are to be evaluated, continue entering sample data.
										10. If testing a mechanical truck probe, continue entering sample data for 20 test lots.
										11. Truck probe performance is evaluated against a standard and a hand probe, using either a
										regression or a T-test. Technical Service Division provides support for the analysis.