Defense Federal Acquisition Regulation Supplement (DFARS) Part 234 and related clause at DFARS 252.234-7002, Earned Value

Forms and Documents

Document Name	Status
0704-0479 Supporting Statement 2018.05.23.docx Supporting Statement A	2018-05-23

IC Document Collections

IC ID	Document Title	Status
197135	Defense Federal Acquisition Regulation Supplement (DFARS) Business Systems-Definition and Administration; DFARS 234, Earned Value Management Systems Other-DFARS Clause	Modified

ICR Details

OMB Control No: 0704-0479	ICR Reference No: 201804-0704-004
Status: Active	Previous ICR Reference No: 201506-0704-004
Agency/Subagency: DOD/DODDEP	Agency Tracking No:
Title: Defense Federal Acquisition Regulation Supplement (DFARS) Part 234 and related clause at DFARS 252.234-7002, Earned Value
Type of Information Collection: Revision of a currently approved collection	Common Form ICR:  No
Type of Review Request: Regular
OIRA Conclusion Action: Approved without change	Conclusion Date: 07/02/2018
	Date Received in OIRA: 05/23/2018
Terms of Clearance:

	Inventory as of this Action	Requested	Previously Approved
Expiration Date	07/31/2021	36 Months From Approved	09/30/2018
Responses	10	0	12
Time Burden (Hours)	6,760	0	8,112
Cost Burden (Dollars)	513,760	0	518,600

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Abstract: Section 893 of the FY 2011 NDAA requires the improvement of contractor business systems to ensure that they provide timely, reliable information for the management of DoD programs. Contractor business systems and control systems are the first line of defense against waste, fraud, and abuse. Weak control systems increase the risk of unallowable and unreasonable costs. It is essential that DoD immediately commence to require these improvements to contractor business systems.

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Authorizing Statute(s): US Code: 41 USC 1303 Name of Law: null
   PL: Pub.L. 111 - 383 893 Name of Law: null
  

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	83 FR 9501	03/06/2018
30-day Notice:	Federal Register Citation:	Citation Date:
	83 FR 23905	05/23/2018
Did the Agency receive public comments on this ICR? No

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Number of Information Collection (IC) in this ICR: 1

IC Title	Form No.	Form Name
Defense Federal Acquisition Regulation Supplement (DFARS) Business Systems-Definition and Administration; DFARS 234, Earned Value Management Systems

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ICR Summary of Burden

	Total Approved	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	10	12	0	0	-2	0
Annual Time Burden (Hours)	6,760	8,112	0	0	-1,352	0
Annual Cost Burden (Dollars)	513,760	518,600	0	0	-4,840	0

Burden increases because of Program Change due to Agency Discretion: No

Burden Increase Due to:

Burden decreases because of Program Change due to Agency Discretion: No

Burden Reduction Due to:

Short Statement: The change in burden is the result of using: (1) actual data from the subject matter experts who manage the DoD program for conducting the EVMS reviews and using, as a baseline, the three most recent fiscal years for which EVMS reviews were conducted; and (2) the current OPM GS hourly labor rates for fiscal year 2018 to calculate the cost per hour. The main driver in reducing respondent burden was a change made in 2015 to thresholds determining when an EVMS review is required. This was part of a DoD Better Buying Power 3.0 initiative that led to an increase in the review threshold from $20 million to $100 million. This reduced the number of contracts requiring an EVMS review by 50% and resulted in fewer contractors requiring an EVMS review that may result in a determination requiring a response. One area where the burden did increase was on the Government burden, where DoD has experienced more time consumed as overhead in managing the process.

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Annual Cost to Federal Government: $232,560

Does this IC contain surveys, censuses, or employ statistical methods? No

Does this ICR request any personally identifiable information (see OMB Circular No. A-130 for an explanation of this term)? Please consult with your agency's privacy program when making this determination.     No

Does this ICR include a form that requires a Privacy Act Statement (see 5 U.S.C. §552a(e)(3))? Please consult with your agency's privacy program when making this determination.     No

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? Uncollected

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 05/23/2018

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