ABLES - Changes in Data Elements

Att7c ABLES Changes in Data Elements.xlsx

Blood Lead Surveillance System (BLSS)

ABLES - Changes in Data Elements

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Attachment 7c. ABLES Changes in Data Elements
















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Table7. Format for Adults with blood lead test



ABLES standardized variables

Changes are reflected in RED









Variable name Length Type Description, instructions, and valid codes
Variable name Length Type Description, instructions, and valid codes
1. StateRep 2 Text 2-letter Postal State abbreviation for the State making this report. [Note: This should be a constant and must be present]
1. StateRep 2 Text Identifier for the reporting state or Territory.

Use the 2-letter Postal State abbreviation for the State or Territory making this report. [Note: The code should be kept consistent and must be present]
2. StateRes 2 Text 2-letter Postal State abbreviation for State in which the adult resides. 99 = Unknown. CN = Canada, MX = Mexico.
2. StateRes 2 Text 2-letter Postal State abbreviation for State or Territory in which the adult resides at the time when the BLL sample was collected. 99 = Unknown; CN = Canada.; MX = Mexico.
3. CountyRes 3 Text 3-digit county Federal Information Process Standards (FIPS) code for county of residence of the adult. 999 = Unknown.
3. CountyRes 3 Text 3-digit county Federal Information Process Standards (FIPS) code for county of residence of the adult. 999 = Unknown.
4. StateExp 2 Text 2-letter Postal State abbreviation for State where exposure occurred. 99 = Unknown. CN = Canada, MX = Mexico. [Note : Code StateExp only if you are sure of exposure location (do not make assumptions)]
4. StateExp 2 Text 2-letter Postal State abbreviation for State where exposure occurred. 99 = Unknown. CN = Canada, MX = Mexico. [Note : Code StateExp only if you are sure of exposure location (do not make assumptions)]
5. CountyExp 3 Text 3-digit county FIPS code for county where exposure occurred. 999 = Unknown.
5. CountyExp 3 Text 3-digit county FIPS code for county where exposure occurred. 999 = Unknown.
6. ID 15 Text State-assigned unique ID number for adult (ID must remain constant from year to year) with 15 characters maximum. If all characters are not used, leave the missing ones blank, and left justify. Do not fill with zeros. [Note: Do not use any personal identifier such as an SSN or name for ID.]
6. ID 15 Text State-assigned unique ID number for adult (ID must remain constant from year to year) with 15 characters maximum. If all characters are not used, leave the missing ones blank, and left justify. Do not fill with zeros. [Note: Do not use any personal identifier such as an SSN or name for ID.]
7. Status 1 Text For adults with BLLs ≥10 µg/dL:
7. Status 1 Text NIOSH will code this variable and send back coded data to State ABLES programs. When BLL data ≥5 µg/dL are not available, status will be calculated using BLL ≥10 µg/dL.
1 = New case.
Variable to identify new and old cases of elevated BLLs. Used in prevalence and incidence rates calculations.
An adult whose highest BLL was ≥10 µg/dL in the current calendar year who was not in the State lead registry in the immediately preceding calendar year with a BLL ≥10 µg /dL. This adult may have been in the registry with a BLL ≥10 µg /dL in earlier calendar years or with a BLL <10 µg /dL in the immediately preceding calendar year.
For adults with BLLs ≥5 µg/dL:
[Note: A new case should remain coded 1 for all other BLL tests for the adult done in the same calendar year.]
1 = New case.


An adult whose highest BLL was ≥5 µg/dL in the current calendar year who was not in the State lead registry in the immediately preceding calendar year with a BLL ≥5 µg /dL.
2 = Existing case.
This adult may have been in the registry with a BLL ≥5 µg /dL in earlier calendar years or with a BLL <5 µg /dL in the immediately preceding calendar year.
An adult whose highest BLL was ≥10 µg /dL in the current calendar year who was in the registry in the immediate preceding calendar year with a BLL ≥10 µg /dL.
[Note: A new case should remain coded 1 for all other BLL tests for the adult done in the same calendar year.]


2 = Existing case.
9 = Unknown
An adult whose highest BLL was ≥5 µg /dL in the current calendar year, and who was in the State lead registry in the immediate preceding calendar year with a BLL ≥5 µg /dL.



For adults with BLLs <10 µg/dL:
For adults with BLLs <5 µg/dL:
3 = Unclassified Adult.
3 = Unclassified Adult.
An adult whose highest BLL was <10 µg/dL about whom you have collected insufficient information to determine whether he/she is a new or existing adult in the State registry.
An adult whose highest BLL was <5 µg/dL about whom you have collected insufficient information to determine whether he/she is a new or existing adult in the State registry.


4 = New adult.
4 = New adult.
An adult whose highest BLL was <5 µg/dL who was not in the State lead registry in the preceding calendar year with a BLL either less than or greater than 5 µg/dL. This adult may have been in the registry in earlier years.
An adult whose highest BLL was <10 µg/dL who was not in the State lead registry in the preceding calendar year with a BLL either less than or greater than 10 µg/dL. This adult may have been in the registry in earlier years.
5 = Existing adult.


An adult whose highest BLL was <5 µg /dL who was in the registry in the preceding calendar year with a BLL either less than or greater than 5 µg/dL.
5 = Existing adult.
9 = Unknown
An adult whose highest BLL was <10 µg /dL who was in the registry in the preceding calendar year with a BLL either less than or greater than 10 µg/dL.
[Note: Codes 3,4, and 5 are provided to facilitate the reporting of the lower BLLS. The use of Code 3 should be rare as should the use of Code 9.]
[Note: Codes 3-5 are provided to facilitate the reporting of the lower BLLS. The use of Code 3 should be rare as should the use of Code 9.]




8. BLLDate 10 Date Date blood drawn or date of lab BLL test. MM/DD/YYYY [Note: Change short date under control panel/regional options to reflect
8. BLLDate 10 Date Date blood drawn or date of lab BLL test. MM/DD/YYYY
9. DateType 1 Text 1 = Date of blood draw (preferred)
9. DateType 1 Text 1 = Date of blood draw (preferred)
2 = Date of laboratory test (acceptable)
2 = Date of laboratory test (acceptable)
3 = Date of health department ascertainment (acceptable)
3 = Date of health department ascertainment (acceptable)
9 = Unknown
9 = Unknown
10. BLL 3 Numeric Blood lead level, 3 digits no decimal, leave blanks, right justify.
10a. BLL 3 Numeric Blood lead level (BLL) in µg/dL, one decimal, or as supplied by the laboratory. The value supplied by the laboratory may be rounded off to one decimal, but this is not necessary. E.g. Enter 9.5 or 10; or enter 9.4 or 9

Only BLLs from venous samples are acceptable for blood lead surveillance for adults. Due to the high potential for external contamination, blood lead analysis on capillary samples are not acceptable for blood lead surveillance for workers.

10b. BLL2 5 Text When no numerical value reported, but BLL are provided as “< “(less than) or “>” (greater than) format.

Examples: If less than 5, put down “<5”; If less than 4, put down “<4 “; If less than 1, put down “<1” and etc.

If greater than 10, put down “>10”; If greater than 25, put down “>25” and etc.

[Note: Please also state the Limit of Detection (LOD) for your state]
11a. DOB 10 Date Date of Birth (MM/DD/YYYY)
11a. DOB 10 Date Date of Birth (MM/DD/YYYY)
[Note: If DOB unavailable, you may leave blank and code Age]
[Note: If DOB unavailable, you may leave blank and code Age]
11b. Age 3 Numeric Age in years, right justify, no decimal.
11b. Age 3 Numeric Age in years, right justify, no decimal.
999 = Unknown
999 = Unknown
[Note: If DOB provided, you may leave Age blank]
[Note: If DOB provided, you may leave Age blank]
12. Sex 1 Text 1 = Male
12. Sex 1 Text 1 = Male
2 = Female
2 = Female
3 = Other
3 = Other
9 = Unknown / not stated
9 = Unknown / not stated
13. Ethnicity 1 Text 1 = Yes (Hispanic/Latino)
13. Ethnicity 1 Text Self-identified Hispanic ethnicity:
0 = No (Not Hispanic/Latino)
0 = No (Not Hispanic or Latino)


1 = Yes (Hispanic or Latino)


9 = Unknown


[Note: This is the person’s self-identified ethnicity, not the ethnicity of the lastname]
14. Race 1 Text (More than one can be marked)
14. Race 1 Text Self-described race of adult:
American Indian or Alaskan Native
1 = American Indian & Alaskan Native
Asian
2 = Asian
Black or African American
3 = Black
Native Hawaiian or Other Pacific Islander
4 = White
White
5 = Hawaiian/Pacific Islander



15. WorkRel 1 Text This is your determination on whether the exposure was work related.
15. WorkRel 1 Text Work-relatedness. This is your determination on whether the exposure was work related or not.
1 = Work related
1 = Work related (Occupational)
2 = Not work related
2 = Not work related (Non-occupational)
3 = Both
3 = Both (Work-related and not work-related)
9 = Unknown
9 = Unknown
[Note: Code 1, 2 or 3 only if you are sure of the exposure source.
Work-relatedness can be coded "1'" if results are reported by laboratories processing occupational samples only, if the BLL test is ordered by occupational health providers, if the BLL is from an adult working in an industry known to process lead, if the company is listed in your Lead Registry, or if the employer is paying for the BLL test. Other criteria may only apply for some states. For example, if the SIC code is fee-paying, or if the employer tested 5 or more workers in 12 months.
Code 9 if you do not know — do not make assumptions.]
Please share with us the criteria you use to assign work-relatedness in your program


[Note: Code 1, 2 or 3 only if you are sure of the exposure source.


Code 9 if you do not know]
16. NAICS 6 Text North American Industry Classification System 2002
16a. NAICS Year 4 Numeric North American Industry Classification System year version: 2002, 2007, or 2012. Leave blank if unknown
999 = Unknown
16b. NAICS 6 Text North American Industry Classification System (NAICS) code. Describes the kind of business conducted by a person’s employing organization. NAICS is the standard used by Federal statistical agencies in classifying business establishments for the purpose of collecting, analyzing, and publishing statistical data related to the U.S. business economy.
[Note: If WorkRel is coded 1 or 3, NAICS should have a valid code or 999.
If all 6 digits NAICS codes are unavailable, complete with as many as possible, leave the missing ones blank. Do not fill with zeros.
If WorkRel is coded 2 or 9, NAICS should be blank.]
999 = Unknown


If WorkRel is coded 1 or 3, NAICS should have a valid code which includes 999
http://www.naics.com/search.htm
NAICS codes can be found by contacting the employer; by searching in NIOSH NIOCS tool; by searching D&B, refUSA, Manta Find a Business (http://www.manta.com/business) or other commercial system; or by searching in your previous records


Useful websites to find NAICS codes:


NIOSH Industry and Occupation Computerized Coding System (NIOCCS): http://wwwn.cdc.gov/niosh-nioccs/


U.S. Census Bureau. NAICS: http://www.census.gov/eos/www/naics/


NAICS Association: http://www.naics.com/search.htm (CHECK THE LINK)
17. COC 4 Text Census Occupation Codes 2002
17a. COC Year 4 Numeric Census Occupation Codes year version: 2000, 2002, or 2010. Leave blank if unknown.


17b. COC 4 Text Census Occupation Code. Describes the kind of work a person does on the job.


If all 4 digits COC codes are unavailable, complete with as many as possible, leave the missing ones blank, and left justify. Do not fill with zeros.
990 = Unknown
9990 = Unknown
[Note: If WorkRel is coded 1 or 3, COC should have a valid code or 990 If WorkRel is coded 2 or 9, COC should be blank]
If WorkRel is coded 1 or 3, COC should have a valid code or 990
http://www.census.gov/hhes/www/ioindex/ioindex02/view02.html



Useful websites to find occupation codes:


U.S. Census Bureau. Alphabetical Indexes of Industries and Occupations


https://www.census.gov/topics/employment/industry-occupation/guidance/indexes.html


NIOSH Industry and Occupation Computerized Coding System (NIOCCS): http://wwwn.cdc.gov/niosh-nioccs/
18. Process 50 Text Process is defined as a narrative of the non-occupational avocation or activity from which the adult was exposed to lead.
18. Process 100 Text Short narrative of the non-occupational (or occupational) avocation or activity from which the adult was exposed to lead.
NA = Non-applicable.

[Note: If WorkRel is coded 2 or 3, Process should have a narrative entry, a code, or 999.]
If WorkRel is coded 2 or 3, this variable should have a narrative entry, a code, or 999
[Note: If WorkRel is coded 1 or 9, Process should be coded NA.]
If WorkRel is coded 1 or 9, this variable can have a narrative entry or can be blank
[Note: While it is acceptable to use the following codes for the most frequent process categories, we prefer that you include text descriptions so that the need for new categories or new exposures can be assessed.]



While it is acceptable to use the following codes for the most frequent process categories, we prefer that you include text descriptions so that the need for new categories or new exposures can be assessed.
1 = Shooting firearms (target shooting)
1 = Shooting firearms (target shooting)
2 = Remodeling/renovation/painting
2 = Remodeling/renovation/painting
3 = Casting (e.g., bullets, fishing weights)
3 = Casting (e.g., bullets, fishing weights)
4 = Ceramics
4 = Ceramics
5 = Stained glass
5 = Stained glass
6 = Retained bullets (gunshot wounds)
6 = Retained bullets (gunshot wounds)
7 = Pica (the eating of non-food items)
7 = Pica (the eating of non-food items)
8 = Eating from leaded cookware
8 = Eating from leaded cookware
9 = Eating food containing lead (e.g., imported candy)
9 = Eating food containing lead (e.g., imported candy)
10 = Drinking liquids containing lead (e.g., moonshine)
10 = Drinking liquids containing lead (e.g., moonshine)
11 = Taking nontraditional medicines (e.g., Ayurvedic medications)
11 = Taking complementary and alternative medicines (e.g., Ayurvedic medications)
12 = Retired (This could be a former lead worker; try to get SIC, NAICS)
12 = Retired (This could be a former lead worker; try to get NAICS and COC)
13 = Other--please provide text descriptions for sources not listed above.
13 = Other. Please provide text descriptions for sources not listed above.
999 = Unknown
999 = Unknown
Note: Variable formats may change to meet emerging CDC guidelines for surveillance systems.



Note: Variable formats may change to meet emerging CDC guidelines for surveillance systems.


NOTE: The following website is most useful in finding help in coding industry: (1) Search by a keyword in the line of business the adult is in and it will find the NAICS code. (2) Search by SIC code and it will find the corresponding NAICS code. (3) Search by the NAICS code to receive the full description. http://www.naics.com/search.htm



NOTE: The following website is most useful in finding help in coding industry: (1) Search by a keyword in the line of business the adult is in and it will find the NAICS code. (2) Search by SIC code and it will find the corresponding NAICS code. (3) Search by the NAICS code to receive the full description. http://www.naics.com/search.htm







NIOSH Industry and Occupation Computerized Coding System (NIOCCS): http://wwwn.cdc.gov/niosh-nioccs/







For more information or questions on Industry and Occupation codes you may also contact Pamela Schumacher ([email protected]).







04/03/2017: Links to NAICS were updated.


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