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Department of Health and
Human Services (DHHS)
Centers for Medicare and
Medicaid Services (CMS)
Transmittal 8
Date: March 2018
Medicare
Part 2, Provider Cost Reporting Forms and
Instructions, Chapter 41, Form CMS-2540-10
HEADER SECTION NUMBERS
PAGES TO INSERT
PAGES TO DELETE
4100 - 4100.1
4101.1 – 4101.1 (Cont.)
4103.2 - 4103.4
4104.1 – 4104.1 (Cont.)
4108 - 4109
4130.1 – 4130.1 (Cont.)
4130.2 (Cont.) – 4130.2(Cont.)
4145.2 – 4145.2 (Cont.)
4150.2 (Cont.) – 4151 (Cont.)
4155 (Cont.) – 4156
4164.2 – 4164.3
4190 - 4190 (Cont.)
41-7 - 41-8 (2 pp.)
41-11 - 41-12 (2 pp.)
41-15 - 41-16 (2 pp.)
41-19 - 41-20 (2 pp.)
41-35 - 41-36 (2 pp.)
41-65 - 41-68.2 (6 pp.)
41-71 - 41-72 (2 pp.)
41-99 - 41-100 (2 pp.)
41-107 - 41-110 (4 pp.)
41-115 - 41-116 (2 pp.)
41-141 - 41-144 (4 pp.)
41-303 - 41-304 (2 pp.)
41-315 - 41-316 (2 pp.)
41-323 - 41-340 (18 pp.)
41-343 - 41-350 (8 pp.)
41-363 - 41-364 (2 pp.)
41-367 - 41-368 (2 pp.)
41-379 - 41-380 (2 pp.)
41-397- 41-406 (11 pp.)
41-501 - 41-508 (10 pp.)
41-533 - 41-534 (2 pp.)
41-537 - 41-538 (2 pp.)
41-543 - 41-549.1 (8 pp.)
41-555 - 41-556 (2 pp.)
41-561 - 41-568 (12 pp.)
41-7 - 41-8 (2 pp.)
41-11 - 41-12 (2 pp.)
41-15 - 41-16 (2 pp.)
41-19 - 41-20 (2 pp.)
41-35 - 41-36 (2 pp.)
41-65 - 41-68.2 (6 pp.)
41-71 – 41-72 (2 pp.)
41-99 - 41-100 (2 pp.)
41-107 - 41-110 (4 pp.)
41-115 - 41-116 (2 pp.)
41-141 - 41-144 (4 pp.)
41-303 - 41-304 (2 pp.)
41-315 - 41-316 (2 pp.)
41-323 - 41-340 (18 pp.)
41-343 - 41-350 (8 pp.)
41-363 - 41-364 (2 pp.)
41-367 - 41-368 (2 pp.)
41-379 - 41-380 (2 pp.)
41-397- 41-406 (11 pp.)
41-503 - 41-504 (10 pp.)
41-533 - 41-534 (2 pp.)
41-537 - 41-538 (2 pp.)
41-549 - 41-49.1 (8 pp.)
41-555 - 41 556 (2 pp.)
41-561 - 41-568 (12 pp.)
4195 (Cont.) - 4195 (Cont.)
NEW/REVISED MATERIAL--EFFECTIVE DATE: Cost Reporting Periods ending on or after
December 31, 2017.
This transmittal updates Chapter 41, Skilled Nursing Facility and Skilled Nursing Facility Health
Care Complex Cost Reports, Form CMS-2540-10 to clarify instructions and to add a checkbox
that allows a provider to elect and sign the Certification and Settlement Summary page of the
Medicare cost report using an electronic signature pursuant to 42 CFR 413.24(f)(4)(iv). (See also
82 FR 38493.) Additionally, this transmittal clarifies existing instructions with varying effective
dates.
Revisions include:
• Added a checkbox to Worksheet S, Part II that allows a provider to elect and sign
the Certification and Settlement Summary page of the Medicare cost report using
an electronic signature pursuant to 42 CFR 413.24(f)(4)(iv). (See also 82 FR
38493.)
• Clarified instructions for Worksheets S-7, E Part I & II, H-4, I-3, J-3 and O-5
• Clarified worksheets D, Part II, O, O-1, O-2, O-3, O-4, O-5, O-6, Part I and O-6, Part II
• Clarified edits 1300S, 1310S, 1320S, 1330S, 1340S, 1350S, 1010A, 1060A,1000K,1010K,
1020K, 1000O, 1010O, 1020O, 1030O, 1040O, 1050O, 1060O and 2046A
REVISED ELECTRONIC SPECIFICATIONS EFFECTIVE DATE: Changes to the
electronic reporting specifications are effective for cost reporting periods ending on or after
December 31, 2017.
DISCLAIMER:
The revision date and transmittal number apply to the red
italicized material only. Any other material was previously published and remains
unchanged.
Pub 15-2-41
CHAPTER 41
SKILLED NURSING FACILITY AND SKILLED NURSING
FACILITY HEALTH CARE COMPLEX COST REPORT
FORM CMS-2540-10
Section
General .......................................................................................................................4100
Rounding Standards for Fractional Computations ..................................................4100.1
Acronyms and Abbreviations .................................................................................4100.2
Recommended Sequence for Completing a SNF Cost Report ..................................4101
Recommended Sequence for Completing a SNF or SNF
Health Care Complex - Full Cost Report ................................................................4101.1
Sequence of Assembly ...............................................................................................4102
Worksheet S - Skilled Nursing Facility and Skilled Nursing Facility Health
Care Complex Cost Report Certification and Settlement Summary ........................4103
Part I - Cost Report Status ......................................................................................4103.1
Part II - Certification ...............................................................................................4103.2
Part III - Settlement Summary ................................................................................4103.3
Worksheet S-2 Part I Skilled Nursing Facility and Skilled Nursing
Facility Health Care Complex Identification Data ..............................................4104
Part II - Skilled Nursing Facility and Skilled Nursing Facility
Health Care Complex Reimbursement Questionnaire .........................................4104.1
Worksheet S-3, Parts I - Skilled Nursing Facility and Skilled Nursing Facility
Health Care Complex Statistical Data ................................................................4105
Part II - SNF Wage Index Information - Direct Salaries ........................................4105.1
Part III - SNF Wage Index Information - Overhead Costs - Direct Salaries ..........4105.2
Part IV - SNF Wage Related Costs .........................................................................4105.3
Part V - SNF Reporting of Direct Care Expenditures.............................................4105.4
Worksheet S-4 - SNF-Based Home Health Agency Statistical Data .........................4106
Worksheet S-5 - SNF-Based RHC/FQHC Statistical Data........................................4107
Worksheet S-6 - SNF-Based Community Mental Health Centers and Other
Outpatient Rehabilitation Provider Statistical Data ...................................................4108
Worksheet S-7 – Prospective Payment for Skilled Nursing Facilities
Statistical Data ........................................................................................................4109
Worksheet S-8 - SNF-Based Hospice Identification Data .........................................4110
Part I - Enrollment Days for Cost Reporting Periods Beginning
Before October 1, 2015 ........................................................................................4110.1
Part II - Census Data for Cost Reporting Periods Beginning
Before October 1, 2015 ........................................................................................4110.2
Part IIII- Enrollment Days Based on level of Care for Cost Reporting
Periods Beginning On or After October 1, 2015 .................................................4110.3
Part IV - Contracted Statistical Data for Cost Reporting
Periods Beginning On or After October 1, 2015 .................................................4110.4
Rev. 7
41-1
SKILLED NURSING FACILITY AND SKILLED NURSING
FACILITY HEALTH CARE COMPLEX COST REPORT
FORM CMS-2540-10
Section
Worksheet A - Reclassification and Adjustment of Trial
Balance of Expenses ...............................................................................................4113
Worksheet A-6 - Reclassifications.............................................................................4114
Worksheet A-7 - Analysis of Changes in Capital Asset Balances.............................4115
Worksheet A-8 - Adjustments to Expenses ...............................................................4116
Worksheet A-8-1 - Statement of Costs of Services from Related Organizations
and Home Office Costs ...........................................................................................4117
Worksheet A-8-2 - Provider-Based Physician Adjustments ......................................4118
Worksheet B, Part I - Cost Allocation - General
Service Costs and Worksheet B-1 - Cost Allocation Statistical Basis .......................................................................................................4120
Worksheet B, Part II - Allocation of Capital-Related Cost .......................................4121
Worksheet B-2 - Post Step Down Adjustments .........................................................4122
Worksheet C - Ratio of Cost to Charges for Ancillary and Outpatient Cost
Centers ....................................................................................................................4123
Worksheet D - Apportionment of Ancillary and Outpatient Cost ...........................4124
Part I - Calculation of Ancillary and Outpatient Cost.............................................4124.1
Part II - Apportionment of Vaccine Cost ................................................................4124.2
Part III - Calculation of Pass Through Costs for Nursing & Allied Health ............4124.3
Worksheet D-1 - Computation of Inpatient Routine Costs ........................................4125
Part I - Calculation of Inpatient Routine Costs .......................................................4125.1
Part II - Calculation of Inpatient Nursing & Allied Health
Cost for PPS Pass through ......................................................................................4125.2
Worksheet E - Parts I and II.......................................................................................4130
Part I - Calculation of Reimbursement Settlement Title XVIII ..............................4130.1
Part II - Calculation of Reimbursement Settlement for Title V and
Title XIX Only .....................................................................................................4130.2
Worksheet E-1 - Analysis of Payments to Providers for
Services Rendered ...................................................................................................4131
Financial Statement Worksheets ................................................................................4140
Worksheet G - Balance Sheet ....................................................................................4140.1
Worksheet G-1 - Statement of Changes in Fund Balances ........................................4140.2
Worksheet G-2 - Statement of Patient Revenues and Operating
Expenses ..................................................................................................................4140.3
Worksheet G-3 - Statement of Revenues and Expenses ............................................4140.4
41-2
Rev. 7
SKILLED NURSING FACILITY AND SKILLED NURSING
FACILITY HEALTH CARE COMPLEX COST REPORT
FORM CMS-2540-10
Section
Worksheet H - Analysis of SNF-Based Home Health Agency Costs .......................4141
Worksheet H-1, Part I - Cost Allocation HHA General Service Cost and
Worksheet H-1, Part II - Cost Allocation HHA - Statistical Basis .......................4142
Worksheet H-2, Allocation of General Service Costs to HHA Cost
Centers ....................................................................................................................4143
Part I - Allocation of General Service Costs to HHA Cost
Centers .................................................................................................................4143.1
Part II - Allocation of General Service Costs to HHA Cost
Centers - Statistical Basis.....................................................................................4143.2
Worksheet H-3 - Apportionment of Patient Service Costs ........................................4144
Part I - Computation of the Aggregate Program Cost.............................................4144.1
Part II - Apportionment of Cost of HHA Services Furnished by Shared
SNF Departments .................................................................................................4144.2
Worksheet H-4 - Calculation of SNF-Based HHA Reimbursement Settlement .......4145
Part I - Computation of the Lesser of Reasonable Cost or Customary Charges. ....4145.1
Part II - Computation of HHA Reimbursement Settlement ....................................4145.2
Worksheet H-5 - Analysis of Payments to SNF-Based HHA for Services
Rendered to Program Beneficiaries ........................................................................4146
Worksheet I-1 - Analysis of SNF-Based RHC/FQHC Costs.....................................4148
Worksheet I-2 - Allocation of Overhead to SNF-Based RHC/FQHC Services ........4149
Part I - Visits and Productivity................................................................................4149.1
Part II - Determination of Total Allowable Cost Applicable to SNF-Based
RHC/FQHC Services ............................................................................................4149.2
Worksheet I-3 - Calculation of Reimbursement Settlement for SNF-Based
RHC/FQHC Services ...............................................................................................4150
Part I - Determination of Rate for SNF-Based RHC/FQHC Services ....................4150.1
Part II - Calculation of Settlement for SNF-Based RHC/FQHC Services..............4150.2
Worksheet I-4 - Computation of SNF-Based RHC/FQHC Pneumococcal
and Influenza Vaccine Cost ....................................................................................4151
Worksheet I-5 - Analysis of Payments to SNF-Based RHC/FQHC for
Services Rendered ...................................................................................................4152
Worksheet J-1, Parts I & II ........................................................................................4153
Part I - Allocation of General Service Costs to Cost Centers for CMHC...............4153.1
Part II - Allocation of General Service Costs to Cost Centers for CMHC Statistical Basis ....................................................................................................4153.2
Worksheet J-2 - Computation of CMHC Rehabilitation Costs .................................4154
Part I - Apportionment of CMHC Cost Centers .....................................................4154.1
Part II - Apportionment of Cost of Rehab Services Furnished by Shared
Departments .........................................................................................................4154.2
Worksheet J-3 - Calculation of Reimbursement Settlement for SNF-Based
Community Mental Health Center Services ...........................................................4155
Worksheet J-4 - Analysis of Payments to SNF-based CMHC for
Services Rendered to Program Beneficiaries ..........................................................4156
Rev. 7
41-3
SKILLED NURSING FACILITY AND SKILLED NURSING
FACILITY HEALTH CARE COMPLEX COST REPORT
FORM CMS-2540-10
Section
Worksheet K - Analysis of Hospice Costs .................................................................4157
Worksheet K-1 - Hospice Compensation Analysis Salaries and Wages ...................4158
Worksheet K-2 - Hospice Compensation Analysis - Employee Benefits
(Payroll Related) ......................................................................................................4159
Worksheet K-3 - Hospice Compensation Analysis - Contracted Services/
Purchased Services..................................................................................................4160
Worksheet K-4, Part I - Cost Allocation - Hospice General Service Cost
and Part II - Cost Allocation - Hospice Statistical Basis ........................................4161
Worksheet K-5, Parts I - Allocation of General Service Costs
to Hospice Cost Centers ..........................................................................................4162.1
Worksheet K-5, Part II - Allocation of General Service Costs
to Hospice Cost Centers - Statistical Basis .............................................................4162.2
Worksheet K-5, Part III - Apportionment of Hospice Shared Services .....................4162.3
Worksheet K-6, Calculation of Hospice Per Diem Cost............................................4163
Worksheet O, Analysis of SNF-Based Hospice Costs...............................................4164
Worksheet O-1, O-2, O-3, O-4 Analysis of SNF-Based Hospice Costs....................4164.1
Worksheet O-1, Analysis of SNF-Based Hospice Costs
Hospice Continuous Home Care
Worksheet O-2, Analysis of SNF-Based Hospice Costs
Hospice Routine Home Care
Worksheet O-3, Analysis of SNF-Based Hospice Costs
Hospice Inpatient Respite Care
Worksheet O-4, Analysis of SNF-Based Hospice Costs
Hospice General Inpatient Care
Worksheet O-5, Cost Allocation - Determination of SNF-Based Hospice
Net Expenses for Allocation ...................................................................................4164.2
Worksheet O-6, Cost Allocation
Part I- Cost Allocation – SNF-Based Hospice General Service Costs ...................4164.3
Part II- Cost Allocation – SNF-Based Hospice General Service Costs
Statistical Basis .......................................................................................................4164.3
Worksheet O-7, Apportionment of SNF-Based Hospice Shared Service Costs
By Level of Care .....................................................................................................4164.4
Worksheet O-8, Calculation of SNF-Based Hospice Per Diem Cost ........................4164.5
Exhibit 1- Form CMS-2540-10 Worksheets ..............................................................4190
Electronic Reporting Specifications for Form CMS-2540-10 ...................................4195
41-4
Rev. 7
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Rev. 7
41-5
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41-6
Rev. 7
03-18
4100.
FORM CMS-2540-10
4100
GENERAL
The Paperwork Reduction Act (PRA) of 1995 requires that the private sector be informed as to
why information is collected and what the information is used for by the government. In
accordance with §§1815(a) and 1861(v)(1)(A) of the Act, providers of service participating in the
Medicare program are required to submit annual information to achieve settlement of costs for
health care services rendered to Medicare beneficiaries. In addition, 42 CFR 413.20 and 413.24
require adequate cost data and cost reports from providers on an annual basis. In accordance with
these provisions, Form CMS-2540-10 must be completed by all skilled nursing facilities (SNFs)
and SNF health care complexes. The information reported must conform to the requirements and
principles set forth in the Provider Reimbursement Manual (CMS Pub. 15-1). The instructions
contained in this chapter are effective for cost reporting periods beginning on or after December
1, 2010.
The electronic cost report (ECR) file is considered the official means of cost report submissions.
In addition to Medicare reimbursement, these forms also provide for the computation of
reimbursable costs applicable to titles V and XIX. Complete the worksheets and portions of
worksheets applicable to titles V and XIX only when reimbursement is being claimed from these
respective programs and only to the extent these forms are required by the State program.
According to the Paperwork Reduction Act of 1995, no persons are required to respond to a
collection of information unless it displays a valid OMB control number. The valid OMB control
number for this information collection is 0938-0463 (Expires 06/30/2018). The time required to
complete this information collection is estimated to average 202 hours per response, including the
time to review instructions, search existing data resources, gather the data needed, and complete
and review the information collection. If you have comments concerning the accuracy of the time
estimate (s) or suggestions for improving this form, please write to:
Centers for Medicare and Medicaid Services
Attn: PRA Reports Clearance Officer
7500 Security Boulevard
Mail Stop C4-26-05
Baltimore, Md. 21244-1850.
****CMS Disclosure**** Please do not send applications, claims, payments, medical records or
any documents containing sensitive information to the PRA Reports Clearance Office. Please note
that any correspondence not pertaining to the information collection burden approved under the
associated OMB control number listed on this form will not be reviewed, forwarded, or retained.
Rev. 8
41-7
4100.1
FORM CMS-2540-10
03-18
4100.1 Rounding Standards for Fractional Computations.--Throughout the Medicare cost
report, required computations result in the use of fractions. The following rounding standards must
be employed for such computation.
1.
Round to 2 decimal places:
a. Percentages
b. Averages, standard work week, payment rates, and cost limits
c. Full time equivalent employees
d. Per diem, hourly rates
2.
Round to 6 decimal places:
a. Ratios (e.g., unit cost multipliers, cost/charge ratios)
If a residual exists as a result of computing costs using a fraction, adjust the residual in the largest
amount resulting from the computation. For example, in cost finding, a unit cost multiplier is
applied to the statistics in determining costs. After rounding each computation, the sum of the
allocation may be more or less than the total cost allocated. This residual is adjusted to the largest
amount resulting from the allocation so that the sum of the allocated amounts equals the amount
allocated.
4100.2 Acronyms and Abbreviations.--Throughout the Medicare cost report and instructions, a
number of acronyms and abbreviations are used. For your convenience, commonly used acronyms
and abbreviations are summarized below.
A&G
AHSEA
ASC
BBA
CAP-REL
CBSA
CCN
CCU
CFR
CMHC
CMS
CMS Pub.
CNA
COL
CORF
CRNA
DMERC
DRA
EKG
FQHC
FR
GME
HCHC
HGIP
HIRC
HRHC
HHA
HMO
HSPC
ICF/IID
41-8
-
Administrative and General
Adjusted Hourly Salary Equivalency Amount
Ambulatory Surgical Center
Balanced Budget Act of 1997 (PL105-33)
Capital-Related
Core-Based Statistical Area
CMS Certified Number
Coronary Care Unit
Code of Federal Regulations
Community Mental Health Center
Centers for Medicare and Medicaid Services
Centers for Medicare and Medicaid Services’ Publication
Certified Nursing Assistant
Column
Comprehensive Outpatient Rehabilitation Facility
Certified Registered Nurse Anesthetist
Durable Medical Equipment Regional Carrier
Deficit Reduction Act of 2005
Electrocardiogram
Federally Qualified Health Center
Federal Register
Graduate Medical Education
Hospice Continuous Home Care
Hospice General Inpatient Care
Hospice Inpatient Respite Care
Hospice Routine Home Care
Home Health Agency
Health Maintenance Organization
Hospice
Intermediate Care Facility for Individuals with Intellectual
Disabilities
Rev. 8
08-16
ICU
INPT
IOM
LCC
LOC
LUPA
MED-ED
MSA
NHCMQ
NF
NPI
OBRA
OLTC
OOT
OPT
OSP
PBP
PEP
PPS
PRM
PRO
PS&R
PT
RCE
RHC
RPCH
RT
RUG
SNF
WKST
Rev. 7
FORM CMS-2540-10
-
4100.2 (Cont.)
Intensive Care Unit
Inpatient
Internet Only Manual
Lesser of Reasonable Cost or Customary Charges
Level of Care
Low Utilization Payment Adjustment
Medical Education
Metropolitan Statistical Area
Nursing Home Case Mix and Quality Demonstration
Nursing Facility
National Provider Identifier
Omnibus Budget Reconciliation Act
Other Long Term Care
Outpatient Occupational Therapy
Outpatient Physical Therapy
Outpatient Speech Pathology
Provider-Based Physician
Partial Episode Payment
Prospective Payment System
Provider Reimbursement Manual
Professional Review Organization
Provider Statistical and Reimbursement System
Physical Therapy
Reasonable Compensation Equivalent
Rural Health Clinic
Rural Primary Care Hospitals
Respiratory Therapy
Resource Utilization Group
Skilled Nursing Facility
Worksheet
41-9
4101
4101
FORM CMS-2540-10
08-16
RECOMMENDED SEQUENCE FOR COMPLETING A SNF COST REPORT
4101.1 Recommended Sequence for Completing a SNF or SNF Health Care Complex - Full
Cost Report.
Part I - Departmental Cost Adjustments and Cost Allocation
Step
No.
Worksheet
1
S-2, Parts 1 & II
Read §4104. Complete entire worksheet.
2
S-3, Parts I - V
Read §4105. Complete all worksheets.
3
S-7
Read §4109. Complete entire worksheet.
4
A
Read §4113. Complete columns 1 through 3, lines 1 through
100.
5
A-6
Read §4114. Complete, if applicable.
6
A
Read §4113. Complete columns 4 and 5, lines 1 through 100.
7
A-7
Read §4115. Complete entire worksheet.
8
A-8-1
Read §4117. Complete entire worksheet.
10
A-8
Read §4116. Complete entire worksheet.
11
12
A
B (Parts I & II),
B-1, and B-2
Read §4113. Complete columns 6 and 7, lines 1 through 100.
Read §4120 and §4121. Complete all worksheets entirely.
9
Part II - Departmental Cost Distribution and Cost Apportionment
Step
No.
Worksheet
1
C
Read §4123. Complete entire worksheet.
2
D
Read §4124. Complete entire worksheet. A separate copy of
this worksheet must be completed for each applicable health care
program for the SNF and the nursing facility (NF).
3
D-1
Read §4125. A separate worksheet must be completed for each
applicable health care program for the SNF and the NF.
41-10
Rev. 7
03-18
FORM CMS-2540-10
4101.1Cont.)
Part III - Calculation of Reimbursement Settlement
Step
Worksheet
No.
1
E, Part I
Read §4130. Complete through line 17 for Part A services and
lines 18 through 33 for Part B services.
2
E-1
Complete lines 1-4. See Section 4131.
3
G through G-3
Read §4140. This step is completed by all providers
maintaining fund type accounting records. Non-proprietary
providers which do not maintain fund type records complete the
General Fund column only.
Part IV - Calculation of Reimbursement Settlement of Subproviders
1
S-4
Read §4106. Complete this worksheet when applicable.
2
H
Read §4141. Complete this worksheet where applicable.
3
H-1
Read §4142. Complete this worksheet where applicable.
4
H-2
Read §4143. Complete this worksheet where applicable.
5
H-3
Read §4144. Complete this worksheet where applicable.
6
H-4
Read §4145. Complete this worksheet when applicable.
7
H-5
Read §4146. Complete this worksheet when applicable.
8
S-5
Read §4107. Complete this worksheet when applicable.
9
I-1 through I-4
Read §§4148-4151. Complete
applicable.
10
I-5
Read §4152. Complete this worksheet when applicable.
11
S-6
Read §4108. Complete this worksheet when applicable.
12
J-1 through J-4
Read §4153-4156. Complete
these
worksheets
when
applicable. A separate copy of this worksheet must be completed
for each component.
13
S-8
Read §4110. Complete this worksheet when applicable.
14
K through K-1
Read §4157-4158. Complete this worksheet when applicable.
Rev. 8
these
worksheets
when
41-11
4101.1 (Cont.)
FORM CMS-2540-10
03-18
Part IV - Calculation of Reimbursement Settlement of Subproviders (Cont.)
Step
Worksheet
No.
15
K-2
Read §4159. Complete this worksheet when applicable.
16
K-3
Read §4160. Complete this worksheet when applicable.
17
K-4
Read §4161
Complete this worksheet when applicable.
18
K-5
Read §4162
Complete this worksheet when applicable.
19
K-6
Read §4163. Complete this worksheet when applicable.
20
O through O-8
Read §4164-4164.5 Complete these worksheets when
applicable.
41-12
Rev. 8
08-16
4102.
FORM CMS-2540-10
4102
SEQUENCE OF ASSEMBLY
All providers using Form CMS-2540-10 must adhere to the sequence of worksheets set forth below
in filing their annual cost report. If worksheets are not completed because they are not applicable,
do not include blank worksheets in the assembly of the cost report.
Worksheet
Part
Full Cost Report
S
I ,II & III
X
S-2
I & II
X
S-3
I, II, III, IV & V
X
S-4
X
S-5
X
S-6
X
S-7
X
S-8
X
A
X
A-6
X
A-7
X
A-8
X
A-8-1
X
A-8-2
X
B
I
X
B
II
X
B-1
Rev. 7
X
41-13
4102 (Cont.)
Worksheet
FORM CMS-2540-10
Part
08-16
Full Cost Report
B-2
X
C
X
D
X
D-1
X
E
I
X
E
II
X
E-1
X
G
X
G-1
X
G-2
X
G-3
X
H Through H-5
X
I Through I-5
X
J-I Through J-4
X
K Through K-6
X(1)
O Through O-8
X(2)
(1) For cost reporting periods beginning before October 1, 2015.
(2) For cost reporting periods beginning on or after October 1, 2015.
41-14
Rev. 7
03-18
4103.
FORM CMS-2540-10
4103.2
WORKSHEET S - SKILLED NURSING FACILITY AND SKILLED NURSING
FACILITY HEALTH CARE COMPLEX COST REPORT CERTIFICATION AND
SETTLEMENT SUMMARY
Check the appropriate box to indicate whether you are filing electronically or manually. For
electronic filing, indicate on the appropriate line the date and time corresponding to the creation
of the electronic file. This date and time remains as an identifier for the file by the contractor and
is archived accordingly. For a manual filing, the provider must have contractor approval for
submission of a low utilization cost report in accordance with CMS Pub. 15-2, chapter 1, §110 or
the provider must have demonstrated financial hardship in accordance with
42 CFR 413.24(f)(4)(v).
4103.1 Part I – Cost Report Status.--This section is to be completed by the provider and
contractor as indicated on the worksheet.
Lines 1 through 3--The provider must check the appropriate box to indicate on line 1 or 2, column
1, whether this cost report is being filed electronically or manually. For electronic filing, indicate
on line 1, column 2 the date and on column 3 the time corresponding to the creation of the
electronic file. This date and time remains as an identifier on your original submission to the
contractor and is archived accordingly. If this is an amended cost report, enter on line 3, column
1 the number of times the cost report has been amended.
Line 3.01--The provider must enter an “F” if this is a full cost report or an “L” for a low Medicare
utilization (requires prior contractor approval, see CMS Pub. 15-2, chapter 1, §110).
Lines 4 through 11--Completed by the contractor.
Line 4, column 1--Enter the Healthcare Cost Report Information System (HCRIS) cost report
status code that corresponds to the filing status of the cost report: 1=As submitted; 2=Settled
without audit; 3=Settled with audit; 4=Reopened; or 5=Amended.
Line 5, column 1--Enter the date (mm/dd/yyyy) an accepted cost report was received from the
provider.
Line 6, column 1-- Enter the 5 position contractor number.
Lines 7 and 8, column 1--If this is an initial cost report, enter “Y” for yes in the box on line 7. If
this is a final cost report, enter “Y” for yes in the box on line 8. If neither, leave both lines 7 and
8 blank. An initial report is the very first cost report for a particular provider CMS certification
number (CCN). A final cost report is a terminating cost report for a particular provider CCN.
Line 9, column 1--Enters the Notice of Program Reimbursement (NPR) date (mm/dd/yyyy). The
NPR date must be present if the cost report status code (line 4, column 1) is 2, 3 or 4.
Line 10, column 1--If this is a reopened cost report (response to line 4, column 1 is “4”), enter the
number of times the cost report has been reopened.
Line 11, column 1--Enter the software vendor code for the software used by the contractor to
process this cost report. Use the format “X99”, where X is the alpha character representing a
specific cost report transmittal and 99 is the two digit software vendor code.
Rev. 8
41-15
4103.3
FORM CMS-2540-10
03-18
4103.2 Part II – Certification by Chief Financial Officer or Administrator of Facility.--This
certification is read, prepared, and signed after the cost report has been completed in its entirety.
Effective for cost reporting periods ending on or after December 31, 2017--(1) A provider that is
required to file an electronic cost report may elect to electronically submit the settlement summary
and certification statement with an electronic signature of the provider's administrator or chief
financial officer. The checkbox for electronic signature and submission immediately follows the
certification statement as set forth in 42 CFR 413.24(f)(4)(iv)(B) and must be checked if electronic
signature and submission is elected. (2) A provider that is required to file an electronic cost report
but does not elect to electronically submit the settlement summary and certification statement with
an electronic signature, must submit a hard copy of the settlement summary and certification
statement with an original signature of the provider's administrator or chief financial officer as
set forth in 42 CFR 413.24(f)(4)(iv)(A) and (B).
4103.3 Part III - Settlement Summary.--Enter the balance due to or due from the applicable
program for each applicable component of the program. Transfer settlement amounts as follows:
From
Title XVIII
Part A
Skilled Nursing
Facility Component
Title V
Title XVIII
Part B
Title XIX
Skilled Nursing
Facility Line 1
Wkst. E,
Part II, Line 33
Wkst. E,
Part I, Line 15
Wkst. E,
Part I, Line 29
Wkst. E,
Part II,
Line 33
Nursing Facility
Line 2
Wkst. E,
Part II
Line 33
N/A
N/A
Wkst. E,
Part II,
Line 33
ICF/IID
Line 3
N/A
N/A
N/A
Wkst. E,
Part II,
Line 33
SNF-Based Home
Health Agency
Line 4
Wkst. H-4,
Part II,
Sum of Cols.
1&2, Line 34
Wkst. H-4,
Part II, Col. 1
Line 34
Wkst. H-4,
Part II, Col. 2
Line 34
Wkst. H-4,
Part II,
Sum of Cols.
1&2, Line 34
SNF-Based
RHC Line 5
Wkst. I-3,
Line 28
N/A
Wkst. I-3,
Line 28
Wkst. I-3,
Line 28
SNF-Based*
FQHC Line 6
Wkst. I-3,
Line 28
N/A
Wkst. I-3,
Line 28
Wkst. I-3,
Line 28
SNF-Based
CMHC
Line 7
Wkst. J-3,
Col. 1,
Line 20
Wkst. J-3,
Col. 1,
Line 20
Wkst J-3,
Col. 1,
Line 20
N/A
*Wkst I -3 is to be used by SNF-Based FQHCs through cost reporting periods beginning prior to
October 1, 2014.
41-16
Rev. 8
08-16
4104.
FORM CMS-2540-10
4104
WORKSHEET S-2 - PART I SKILLED NURSING FACILITY AND SKILLED
NURSING FACILITY HEALTH CARE COMPLEX IDENTIFICATION DATA
The information required on this worksheet is needed to properly identify the provider.
Lines 1 and 2.--Enter the address of the skilled nursing facility.
Line 3.--Indicate your county in column 1. Enter in column 2 the Core Based Statistical Area
(CBSA) code. Enter in column 3, a “U” or “R” designating urban or rural.
Lines 4 through 12.--On the appropriate lines and columns indicated, enter the names, provider
identification numbers, and certification dates of the SNF and its various components, if any. For
each health care program, indicate the payment system applicable to the SNF and its various
components by entering "P" (prospective payment system), "O" (indicating cost reimbursement),
or "N" (for not applicable) respectively.
Line 4.--This is an institution that meets the requirements set forth in 42 CFR section 483.5 that
has been issued a separate CCN indicating that it meets the requirements of §1819 of the Social
Security Act. SNF cost reports, reimbursed under title XVIII must use the Prospective Payment
System.
Line 5.--This is an institution or distinct part of an institution that meets the requirements set forth
in 42 CFR 483.5 that has been issued a separate identification number indicating that it meets the
requirements of §1919 of the Social Security Act.
Line 6.--This is an institution or distinct part of an institution that meets the requirements set forth
in 42 CFR 440.155 that has been issued a separate identification number indicating that it meets
the requirements of §1905 of the Social Security Act.
Rev. 7
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This page intentionally left blank.
41-16.2
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FORM CMS-2540-10
4104(Cont.)
Line 7.--This is a SNF-based HHA that has been issued a CCN and which meets the requirements
of §§1861(o) and 1891 of the Act. If you have more than one SNF-based HHA, subscript this line
and report the required information for each HHA.
Lines 8.--This is a SNF-based RHC that meets the requirements of §1861(aa) of the Act.
Lines 9.--This is a SNF-based FQHC that meets the requirements of §1861(aa) of the Act. If this
is a SNF-based FQHC filing a consolidated cost report only the primary FQHC is reported here.
Effective for cost reporting periods beginning on and after October 1, 2014 do not complete this
line. SNF-based FQHCs must complete a free standing FQHC cost report Form CMS-224-14.
Line 10.--This is a SNF-based community mental health center that has been issued a separate
identification number. See § 1861(ff) of the Social Security Act.
Line 11.--This is any other SNF-based facility not listed above. The beds in this unit are not
certified for titles V, XVIII, or XIX.
Line 12.--This is a SNF-based Hospice that meets the requirements of §1861(dd) of the Social
Security Act.
Line 13.--For any component type not identified on lines 4 through 12, enter the required
information in the appropriate column. Subscript this line accordingly to accommodate multiple
SNF-based CORFs (lines 13.00-13.09), OPTs (lines 13.10-13.19), OOTs (lines 13.20-13.29) and
OSPs (lines 13.30-13.39).
Line 14.--Enter the inclusive dates covered by this cost report. In accordance with 42 CFR
413.24(f), you are required to submit periodic reports of operations which generally cover a
consecutive 12-month period of operations. (See §§102.1 - 102.3 for situations when you may file
a short period cost report.)
Cost reports are due on or before the last day of the fifth month following the close of the period
covered by the report. The ONLY provision for an extension of the cost report due date is
identified in 42 CFR 413.24(f) (2) (ii).
When you voluntarily or involuntarily cease to participate in the health insurance program or
experience a change of ownership, a cost report is due no later than 150 days following the
effective date of the termination of your agreement or change of ownership.
Line 15.--Enter in column 1, a number from the list below which indicates the type of ownership
or auspices under which the SNF is conducted.
1 = Voluntary Nonprofit, Church
2 = Voluntary Nonprofit, Other *
3 = Proprietary, Individual
4 = Proprietary, Corporation
5 = Proprietary, Partnership
6 = Proprietary, Other *
7 = Governmental, Federal
8 = Governmental, City-County
9 = Governmental, County
10 = Governmental, State
11 = Governmental, Hospital District
12 = Governmental, City
13 = Governmental, Other *
* Where an "other" item is selected, please specify in column 2.
Lines 16 through 18.--These lines provide for furnishing certain information concerning the
provider. All applicable items must be completed.
Rev. 7
41-17
4104 (Cont.)
FORM CMS-2540-10
08-16
Line 19.--If this is a low Medicare utilization cost report, indicate with a "Y", for yes, or "N" for
No.
Line 19.01.--If line 19 is yes, does this cost report meet your contractor’s criteria for filing a low
Medicare utilization cost report, indicate with a "Y", for yes, or "N" for No.
Lines 20 through 23.--These lines provide for furnishing certain information concerning
depreciation. All applicable items must be completed. (See CMS Pub. 15-1, Chapter 1, regarding
depreciation).
Lines 20, 21, and 22.--Indicate, on the appropriate lines, the amount of depreciation claimed under
each method of depreciation used by the SNF during the cost reporting period.
Line 23.--The total depreciation shown on this line may not equal the amount shown on lines 1
and/or 2 on the Trial Balance of Expenses Worksheet, but represents the amount of depreciation
included in costs on Worksheet A, column 7.
Lines 25 through 28.--Indicate a "Yes" or "No" answer to each question on these lines.
Lines 29 through 36.--Indicate for each component the type of service that qualifies for the
exception.
Line 37.--Indicate whether the provider is licensed in a State that certifies the provider as an SNF
as described on line 4 above, regardless of the level of care given for Titles V and XIX patients.
Line 38.--Malpractice insurance, sometimes referred to as professional liability insurance, is
insurance purchased by physicians and SNF’s to cover the cost of being sued for malpractice.
Line 39.--A claims-made insurance policy covers claims first made (reported or filed) during the
year the policy is in force for any incidents that occur that year or during any previous period
during which the insured was covered under a "claims-made" contract. The Occurrence policy
covers an incident occurring while the policy is in force regardless of when the claim arising out
of that incident is filed. If the policy is claims-made, enter 1. If the policy is occurrence, enter 2.
Line 40.--Removed and reserved.
Line 41.--List the total amount of malpractice premiums paid, (column 1) the total amount of paid
losses, (column 2), and the total amount of self-insurance, (column 3) allocated in this fiscal year.
Line 42.--Indicate if malpractice premiums and paid losses are reported in other than the
Administrative and General cost center. If yes, provide a supporting schedule and list the amounts
applicable to each cost center.
Malpractice insurance premiums are money paid by the provider to a commercial insurer to protect
the provider against potential negligence claims made by their patients/clients. Malpractice paid
losses is money paid by the healthcare provider to compensate a patient/client for professional
negligence. Malpractice self-insurance is money paid by the provider where the healthcare
provider acts as its own insurance company (either as a sole or part-owner) to financially protect
itself against professional negligence – often providers will manage their own funds or purchase a
policy referred to as captive insurance, that provides providers with excess protection that may be
unavailable or cost-prohibitive at the primary level.
Line 43.--Are there any home office costs as defined in CMS Pub. 15-1, Chapter 10? Enter “Y”
for yes, or “N” for no, in column 1
41-18
Rev. 7
03-18
FORM CMS-2540-10
4104.1
Line 44.--If line 43 is yes, enter the home office chain number and enter the name and address of
the home office on lines 45, 46 and 47.
Line 45, columns 1, 2 and 3.--Enter the name of the home office in column 1, and enter the name
of the contractor of the home office in column 2. Enter the contractor number in column 3.
Line 46, columns 1 and 2.--Enter the street address in column 1, or the post office box number in
column 2.
Line 47, columns 1, 2 and 3.--Enter the city, State and zip code in columns 1, 2, and 3.
4104.1
Part II – Skilled Nursing Facility and Skilled Nursing Facility Health Care Complex
Reimbursement Questionnaire.-- The information required on Part II of this worksheet (formerly
Form CMS-339) must be completed by all providers submitting cost reports to the Medicare
contractor under Title XVIII of the Social Security Act (hereafter referred to as “The Act”). Its
purpose is to assist you in preparing an acceptable cost report, to minimize the need for direct
contact between you and your contractor, and to expedite review and settlement of the cost report.
It is designed to answer pertinent questions about key reimbursement concepts displayed in the
cost report and to gather information necessary to support certain financial and statistical entries
on the cost report. The questionnaire is a tool used in arriving at a prompt and equitable settlement
of your cost report.
Where the instructions for this worksheet direct you to submit documentation/information, mail or
otherwise transmit to the contractor immediately, after submission of the ECR. The contractor has
the right under §§1815(a) and 1883(e) of the Act to request any missing documentation required
to complete the desk review.
To the degree that the information in the questionnaire constitutes commercial or financial
information which is confidential and/or is of a highly sensitive personal nature, the information
will be protected from release under the Freedom of Information Act. If there is any question
about releasing information, the contractor should consult with the CMS Regional Office.
NOTE: The responses on all lines are Yes or No unless otherwise indicated. If in accordance
with the following instructions, you are requested to submit documentation, indicate the
line number for each set of documents you submit.
Line Descriptions
Lines 1 through 18 are required to be completed by all Skilled Nursing Facilities.
Line 1.--Indicate whether the provider has changed ownership. Enter “Y” for yes or “N” for no in
column 1. If column 1 is “Y”, enter the date the change of ownership occurred in column 2. Also,
submit the name and address of the new owner and a copy of the sales agreement with the cost
report.
Line 2.--Indicate whether the provider has terminated participation in the Medicare program. Enter
“Y” for yes or “N” for no in column 1. If column 1 is “Y”, enter the date of termination in column
2, and “V” for voluntary or “I” for involuntary in column 3.
Line 3.--Indicate whether the provider is involved in business transactions, including management
contracts, with individuals or entities (e.g., chain home offices, drug or medical supply companies)
that are related to the provider or its officers, medical staff, management personnel, or members
of the board of directors through ownership, control, or family and other similar relationships.
Enter “Y” for yes or “N” for no in column 1. If column 1 is “Y”, submit a list of the individuals,
the organizations involved, and a description of the transactions with the cost report.
Rev. 8
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4104.1 (Cont.)
FORM CMS-2540-10
03-18
NOTE A related party transaction occurs when services, facilities, or supplies are furnished to the
provider by organizations related to the provider through common ownership or control. (See
CMS Pub. 15-1, Chapter 10 and 42 CFR 413.17)
Line 4.--Indicate whether the financial statements were prepared by a Certified Public Accountant.
Enter “Y” for yes or “N” for no in column 1. If you answer “Y” in column 1, enter “A” for audited,
“C” for compiled, or “R” for reviewed in column 2. Submit a complete copy of the financial
statements (i.e., the independent public accountant’s opinion, the statements themselves, and the
footnotes) with the cost report. If the financial statements are not available for submission with
the cost report enter the date they will be available in column 3.
If you do not engage public accountants to prepare your financial statements, submit a copy of the
financial statements you prepared, and written statements of significant accounting policy and
procedure changes affecting Medicare reimbursement which occurred during the cost reporting
period. You may submit the changed accounting or administrative procedures manual in lieu of
written statements.
Line 5.--Indicate whether the total expenses and total revenues reported on the cost report differ
from those on the filed financial statements. Enter “Y” for yes or “N” for no in column 1. If you
answer “Y” in column 1, submit reconciliation with the cost report.
Line 6.--Indicate whether costs were claimed for Nursing School. Enter “Y” for yes, or “N” for
no in column 1. If you answer “Y” in column 1, enter “Y” for yes or “N” for no in column 2 to
indicate whether the provider is the legal operator of the program.
Line 7.--Indicate whether costs were claimed for Allied Health Programs. Enter “Y” for yes, or
“N” for no in column 1. If you answer “Y” in column 1, submit a list of the program(s) with the
cost report and annotate for each, whether the provider is the legal operator of the program.
NOTE: For purposes of lines 6 and 7, the provider is the legal operator of a nursing school and/or
allied health program if it meets the criteria in 42 CFR 413.85(f)(1) or (f)(2).
Line 8.--Indicate whether approvals and/or renewals were obtained during the cost reporting period
for Nursing School and/or Allied Health programs. Enter “Y” for yes, or “N” for no in column 1.
If you answer “Y” in column 1, submit a list of the program(s), and copies of the approvals and/or
renewals with the cost report.
Line 9.--Indicate whether you are seeking reimbursement for bad debts resulting from Medicare
deductible and coinsurance amounts which are uncollectible from Medicare beneficiaries. (See
42 CFR 413.89 and CMS Pub. 15-1, §§306-324 for the criteria for an allowable bad debt.) Enter
“Y” for yes or “N” for no in column 1. If you answer “Y” in column 1, submit a completed Exhibit
1 or internal schedules duplicating the documentation requested on Exhibit 1 to support the bad
debts claimed. If you are claiming bad debts for inpatient and Part B SNF services, complete a
separate Exhibit 1 or internal schedule for each category. Also, complete a separate Exhibit 1, as
applicable, for bad debts of each sub provider.
Exhibit 1 displayed at the end of this section requires the following documentation:
Columns 1, 2, 3 - Patient Names, Health Insurance Claim (HIC) Number, Dates of Service (From
- To).--The documentation required for these columns is derived from the beneficiary’s bill.
Furnish the patient’s name, health insurance claim number and dates of service that correlate to
the filed bad debt. (See CMS Pub. 15-1, §314 and 42 CFR 413.89)
41-20
Rev. 8
08-16
FORM CMS-2540-10
4104.1 (Cont.)
Column 4--Indigency/Medicaid Beneficiary--If the patient included in column 1 has been deemed
indigent, place a check in this column. If the patient in column 1 has a valid Medicaid number,
also include this number in this column. See the criteria in CMS Pub. 15-1, §§312 and 322 and
42 CFR §413.89 for guidance on the billing requirements for indigent and Medicaid beneficiaries.
Columns 5 & 6--Date First Bill Sent to Beneficiary & Date Collection Efforts Ceased--This
information should be obtained from the provider’s files and should correlate with the beneficiary
name, HIC number, and dates of service shown in columns 1, 2 and 3 of this exhibit. The dates in
column 6 represents the date that the unpaid account is deemed worthless, whereby all collection
efforts, both internal and by an outside entity, ceased and there is no likelihood of recovery of the
unpaid account. (See CFR 413.89(f), and CMS Pub. 15-1, §§308, 310, and 314)
Column 7--Remittance Advice Dates--Enter in this column the remittance advice dates that
correlate with the beneficiary name, HIC No., and dates of service shown in columns 1, 2, and 3
of this exhibit.
Columns 8 & 9--Deductibles & Coinsurance--Record in these columns the beneficiary’s unpaid
deductible and coinsurance amounts that relate to covered services.
Column 10--Total Medicare Bad Debts--Enter on each line of this column, the sum of the amounts
in columns 8 and 9. Calculate the total bad debts by summing up the amounts on all lines of
Column 10. This “total” must agree with the bad debts claimed on the cost report. Attach
additional supporting schedules, if necessary, for bad debt recoveries.
NOTE: The information in Exhibit 1 is not captured in the ECR file. Therefore, this exhibit
must be completed and submitted either manually (hard copy), or in electronic media format
(e.g. diskette, or CD).
Line 10--Indicate whether your bad debt collection policy changed during the cost reporting
period. Enter “Y” for yes or “N” for no in column 1. If you answer “Y” in column 1, submit a
copy of the policy with the cost report.
Line 11--Indicate whether patient deductibles and/or coinsurance are waived. Enter “Y” for yes
or “N” for no in column 1. If you answer “Y” in column 1, ensure that they are not included on
the bad debt listings (i.e., Exhibit 1 or your internal schedules) submitted with the cost report.
Line 12--Indicate whether total available beds have changed from the prior cost reporting period.
Enter “Y” for yes or “N” for no in column 1. If you answer “Y” in column 1, provide a copy of
the approval from the Regional Office for a change in bed size required under CMS Pub. 15-1,
§2337.2.
NOTE: For purposes of line 12, available beds are provider beds that are permanently maintained
for lodging inpatients. They must be available for use and be housed in patient rooms or
wards (i.e., do not include beds in corridors or temporary beds). (See 42 CFR
§412.105(b) and CMS Pub. 15-1, §2200.2.C.)
Line 13--Indicate whether the cost report was prepared using the Provider Statistical &
Reimbursement Report (PS&R) only. Use columns 1 and 2 for Part A and columns 3 and 4 for
Part B. Enter “Y” for yes or “N” for no in columns 1 and 3. If either column 1 or 3 is “Y” enter
the paid through date of the PS&R in columns 2 and/or 4. Also, submit a crosswalk between
revenue codes and charges found on the PS&R to the cost center groupings on the cost report.
This crosswalk will reflect a cost center to revenue code match only.
Rev. 7
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08-16
Line 14--Indicate whether the cost report was prepared using the PS&R for totals and provider
records for allocation. Use columns 1 and 2 for Part A and columns 3 and 4 for Part B. Enter “Y”
for yes or “N” for no in columns 1 and 3. If either column 1 or 3 is “Y” enter the paid through
date of the PS&R in columns 2 and/or 4. Also, submit a detailed crosswalk between revenue
codes, departments and charges on the PS&R to the cost center groupings on the cost report. This
crosswalk must include which revenue codes were allocated to each cost center. Supporting
workpapers must accompany this crosswalk to provide sufficient documentation as to the accuracy
of the provider records.
Line 15-If you entered “Y” on either line 13 or 14, columns 1 and/or 3, indicate whether
adjustments were made to the PS&R data for additional claims that have been billed but not
included on the PS&R used to file this cost report. Enter “Y” for yes or “N” for no in columns 1
and 3. If either column 1 or 3 is “Y”, include a schedule which supports any claims not included
on the PS&R. This schedule should include totals consistent with the breakdowns on the PS&R,
and should reflect claims that are unprocessed or unpaid as of the cut-off date of the PS&R used
to file the cost report.
Line 16--If you entered “Y” on either line 13 or 14, columns 1 and/or 3, indicate whether
adjustments were made to the PS&R data for corrections of other PS&R information. Enter “Y”
for yes or “N” for no in columns 1 and 3. If either column 1 or 3 is “Y”, submit a detailed
explanation and documentation which provides an audit trail from the PS&R to the cost report.
Line 17--If you entered “Y” on either line 13 or 14, columns 1 and/or 3, indicate whether other
adjustments were made to the PS&R data. Enter “Y” for yes or “N” for no in columns 1 and 3. If
either column 1 or 3 is “Y”, include a description of the other adjustments and documentation
which provides an audit trail from the PS&R to the cost report.
Line 18--Indicate whether the cost report was prepared using provider records only. Enter “Y” for
yes or “N” for no in columns 1 and 3. If either column 1 or 3 is “Y”, submit detailed documentation
of the system used to support the data reported on the cost report. If detail documentation was
previously supplied, submit only necessary updated documentation with the cost report.
The minimum requirements are:
•
Copies of input tables, calculations, or charts supporting data elements for PPS operating
rate components and other PRICER information covering the cost reporting period.
•
Internal records supporting program utilization statistics, charges, prevailing rates and
payment information broken into each Medicare bill type in a consistent manner with the PS&R.
•
Reconciliation of remittance totals to the provider’s internal records.
•
Include the name of the system used and indicate how the system was maintained (vendor
or provider). If the provider maintained the system, include date of last software update.
Note: Additional information may be supplied such as narrative documentation, internal flow
charts, or outside vendor informational material to further describe and validate the reliability of
your system.
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FORM CMS-2540-10
4104.1 (Cont.)
EXHIBIT 1
LISTING OF MEDICARE BAD DEBTS AND APPROPRIATE SUPPORTING DATA
PROVIDER ____________________
NUMBER ______________________
FYE _________________________
(1)
Patient
Name
(2)
HIC. NO.
PREPARED BY __________________________________
DATE PREPARED___________________________
SNF INPATIENT __________ SNF Part B ______________
SUBPROVIDER _________________________
(3)
DATES OF
SERVICE
FROM
TO
(4)
INDIGENCY &
MEDICAID BENEFICIARY
(CK IF APPL)
YES
(5)
DATE FIRST
BILL SENT
TO BENEFICIARY
(6)
DATE
COLLECTION
EFFORTS
CEASED
(7)
REMITTANCE
ADVICE
DATES
(8)*
DEDUCT
(9)*
CO-INS
(10)
TOTAL
MEDICAID
NUMBER
* THESE AMOUNTS MUST NOT BE CLAIMED UNLESS THE PROVIDER BILLS FOR THESE SERVICES WITH THE INTENTION OF PAYMENT.
SEE INSTRUCTIONS FOR COLUMN 4 - INDIGENCY/MEDICAID BENEFICIARY, FOR POSSIBLE EXCEPTION
Rev. 7
41-23
4105
4105.
FORM CMS-2540-10
08-16
WORKSHEET S-3 PART I - SKILLED NURSING FACILITY AND SKILLED
NURSING FACILITY HEALTH CARE COMPLEX STATISTICAL DATA
In accordance with 42 CFR 413.20(a), and 42 CFR 413.24(a), you are required to maintain
statistical records for proper determination of costs payable under the Medicare program. The
statistics reported on this worksheet pertain to the SNF, the NF, the ICF/IID, and SNF-based
HHAs, CMHCs, OLTCs and hospices. The data to be maintained, depending on the services
provided by the component, include the number of beds, the number of bed days available, the
number of inpatient days/visits, the number of discharges, the average length of stay, the number
of admissions, and full time equivalents (FTEs).
Column Descriptions
Column 1.--Enter on the appropriate line the beds available for use by patients at the end of the
cost reporting period.
Column 2.--Enter the total bed days available. Bed days are computed by multiplying the number
of beds available throughout the period by the number of days in the reporting period. If there is
an increase or decrease in the number of beds available during the period, multiply the number of
beds available for each part of the cost reporting period by the number of days for which that
number of beds was available.
NOTE: An institution or institutional complex may only change the bed size of its SNF and/or
its NF up to two times per cost reporting period. The two changes must occur as follows;
once on the first day of the beginning of its cost reporting period; and again on the first
day of a single cost reporting quarter within that same cost reporting period, in order to
effect one of the combinations set forth in §2337.2.
Columns 3 through 6.--Enter the number of inpatient days/visits for all classes of patients for each
component by program.
Column 7.--Enter the total number of inpatient days for each component. The total in column 7
must equal the sum of columns 3 through 6.
Columns 8 through 11.--Enter the number of discharges, including deaths, for each component by
program. A patient discharge, including death, is a formal release of a patient. (See 42 CFR
412.4.)
Column 12.--Enter the total number of discharges (including deaths) for all classes of patients for
each component.
Columns 13 through 16.--The average length of stay is calculated as follows:
a. Column 13, lines 1, 2 & 7
b. Column 14, lines 1 & 7
c. Column 15, lines 1, 2, 3, & 7
d. Column 16, lines 1, 2, 3, 5 & 7
e. Column 16, line 8
EXCEPTION:
Column 3 divided by column 8
Column 4 divided by column 9
Column 5 divided by column 10
Column 7 divided by column 12
Column 7 (line 8 minus line 4) divided by column 12
Where the skilled nursing facility is located in a State that licenses the provider
as an SNF regardless of the level of care given for Titles V and XIX patients
combine the statistics on lines 1 and 2.
Columns 17 through 21.--Enter the number of admissions (from your records) for each component
by program.
41-24
Rev. 7
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FORM CMS-2540-10
4105.1
Columns 22 and 23.--The average number of employees (full-time equivalent) for the period may
be determined either on a quarterly or semiannual basis. When quarterly data are used, add the
total number of hours worked by all employees on the first week of a payroll for the beginning of
each quarter and divide the sum by 160 (four times the number of hours in the standard work
week). When semiannual data are used, add the total number of hours worked by all employees
on the first week of a payroll period for the first and seventh months of the period, and divide the
sum by 80 (two times the number of hours in the standard work week). Enter the average number
of paid employees in column 22 and the average number of non-paid worker's in column 23 for
each component, as applicable.
4105.1 Part II - SNF Wage Index Information – Direct Salaries.--This part provides for the
collection of skilled nursing facility and nursing facility data to develop a SNF wage index in
accordance with the Social Security Act Amendments of 1994 (P.L. 103-432). In order to collect
the data necessary to develop a SNF wage index, CMS has developed an SNF wage index form,
as part of the cost report, to be completed by all SNFs.
NOTE: Any line reference for Worksheets A and A-6 includes all subscripts of that line.
Line 1.--Enter the wages and salaries paid to employees from Worksheet A, column 1, line 100.
Line 2.--Enter physician salaries paid to employees which are included on Worksheet A, column
1, line 100.
Line 3.--Enter the total physician and physician assistant salaries and wage related costs that are
related to patient care and are included on line 1. Under Medicare, these services are billed
separately under Part B.
Line 4.--If you are a member of a chain or other related organization, as defined in CMS Pub. 151, §2150, enter the allowable wages and salaries and wage related costs for home office personnel
from your records that are included in line 1.
Line 5.--Enter the sum of lines 2 through 4.
Line 6.--Subtract line 5 from line 1 and enter the result.
Line 7.--Enter the total of Worksheet A, column 1, line 33. This amount represents other long
term care.
Line 8.--Enter the total of Worksheet A, column 1, line 70. If this line is subscripted to
accommodate more than one HHA, also enter the total of the subscripted lines.
Line 9.--Enter the amount from Worksheet A, column 1, line 73.
Line 10.--Enter the amount from Worksheet A, column 1, line 83.
Line 11.--Enter the amount from Worksheet A, column 1, lines 14, 72, 74, 84, and lines 90 through
95.
Line 12.--Enter the sum of lines 7 through 11.
Rev. 7
41-25
4105.1 (Cont.)
FORM CMS-2540-10
08-16
Line 13.--Line 6 minus line 12 and enter the result.
Line 14.--Enter the amount paid (include only those costs attributable to services rendered in the
SNF and/or NF), rounded to the nearest dollar, for contracted direct patient care services, i.e.,
nursing, therapeutic, rehabilitative, or diagnostic services furnished under contract rather than by
employees and management contract services as defined below. For example, you have a contract
with a nursing service to supply nurses for the general routine service area on weekends. Report
only those personnel costs associated with these contracts. Eliminate all supplies and other
miscellaneous items. Do not apply the guidelines for contracted therapy services under §1861(v)
(5) of the Act and 42 CFR 413.106. Contracted labor for purposes of this worksheet does NOT
include the following services: consultant contracts, billing services, legal and accounting
services, Part A CRNA services, clinical psychologists and clinical social worker services,
housekeeping services, planning contracts, independent financial audits, or any other service not
directly related to patient care.
Include the amount paid (rounded to the nearest dollar) for contract management services, as
defined below, furnished under contract rather than by employees. Report only those personnel
costs associated with the contract. Eliminate all supplies, travel expenses, and other miscellaneous
items. Contract management is limited to the personnel costs for those individuals who are working
at the facility in the capacity of chief executive officer, chief operating officer, chief financial
officer, or nursing administrator. The titles given to these individuals may vary from the titles
indicated above. However, the individual should be performing those duties customarily given
these positions.
For purposes of this worksheet, contract labor does NOT include the following services: other
management or administrative services, consultative services, unmet physician guarantees,
physician services, clinical personnel, security personnel, housekeeping services, planning
contracts, independent financial audits, or any other services not related to the overall management
and operation of the facility.
In addition, if you have no contracted labor as defined above or management contract services;
enter a zero in column 1. If you are unable to accurately determine the number of hours associated
with contracted labor, enter a zero in column 1.
Line 15.--Enter from your records the amount paid under contract for physician services for Part
A only related directly to the SNF and/or NF. This includes Part A physician services from the
home office allocation and/or from related organizations.
Line 16.--Enter the salaries and wage related costs (as defined on lines 17 and 18 below) paid to
personnel who are affiliated with a home office and/or related organization, who provide services
to the SNF and/or NF, and whose salaries are not included on Worksheet A, column 1. In addition,
add the home office salaries excluded on line 4. This figure is based on recognized methods of
allocating an individual's home office salary to the SNF and/or NF. If no home office/related
organization exists or if you cannot accurately determine the hours associated with the home
office/related organization salaries that are allocated to the SNF and/or NF, then enter a zero in
column 1. All costs for any related organization must be shown as the cost to the related
organization.
NOTE: All wage-related costs, including amounts related to excluded areas and physician
services should be included on lines 17 and 18.
Line 17.--Enter the total core wage related costs as described in Part IV. Only the total cost of the
wage related costs that are considered fringe benefits may be directly charged to each cost center
provided the costs are reported in column 2 and not column 1 of Worksheet A. For purposes of
determining the wage related costs for the wage index, a facility must use generally accepted
accounting principles (GAAP). Continue to use Medicare payment principles on all other areas to
determine allowable fringe benefits.
41-26
Rev. 7
08-16
FORM CMS-2540-10
4105.1 (Cont.)
Line 18.--Enter the total of all wage related costs that are considered an exception to the core list.
A detailed list of each additional wage related core must be shown in Part IV. In order for a wage
related cost to be considered an exception, it must meet the following tests:
a.
The costs are not listed on Part IV,
b.
The cost is reasonable and prudent,
c. The individual wage related cost exceeds 1 percent of total salaries after the direct
excluded salaries are removed,
d. The wage related cost is a fringe benefit and has not been furnished for the convenience
of the provider, and
e. The wage related costs that are fringe benefits, where required, have been reported as
wages to Internal Revenue Service, (e.g., the unrecovered cost of employee meals, education costs,
auto allowances).
Wage related cost exceptions are not to include those wage related costs that are required to be
reported to the Internal Revenue Service, since they are considered as salary or wages, i.e., loan
forgiveness, sick pay accruals. Include these costs in total salaries reported on line 1 of this
worksheet. The total wage related costs listed on this line must agree with the total of all other
wage related costs listed in Part IV.
Line 19.--Enter the total (core and other) wage-related costs applicable to the excluded areas
reported on line 12.
Line 20.-- Enter the total wage-related costs applicable to Part A Physicians. Do not include wagerelated costs for excluded areas reported on line 19.
Line 21.-- Enter the total wage-related costs applicable to Part B Physicians. Do not include wagerelated costs for excluded areas reported on line 19.
Line 22.--Enter the total adjusted wage related costs, line 17 plus line 18, minus lines 19 through
21.
Column 2.--Enter on each line, as appropriate, the salary portion of any reclassification made on
Worksheet A-6.
Column 3.--Enter the result of column 1 plus or minus column 2.
Column 4.--Enter on each line the number of paid hours corresponding to the amount reported in
column 3.
NOTE: The hours must reflect any change reported in column 2. On call hours are not included
in the total paid hours. Overtime hours are calculated as one hour when an employee is
paid time and a half.
Column 5.--Enter on line 1 through line 16 the average hourly wage resulting from dividing
column 3 by column 4.
Rev. 7
41-27
4105.2
FORM CMS-2540-10
08-16
4105.2 Part III - SNF Wage Index Information - Overhead Cost - Direct Salaries.--This part
provides for the collection of SNF and/or NF wage data for overhead costs to properly allocate the
salary portion of the overhead costs to the appropriate service areas for excluded units. This form
is completed by all SNFs and/or NFs.
NOTE: Any line reference for Worksheets A and A-6 includes all subscripts of that line.
Column 1.--Enter the direct wages and salaries paid on lines 1 through 13, from Worksheet A,
column 1, respectively.
Column 2.--Enter on the line, as appropriate, the salary portion of any reclassification made on
Worksheet A-6.
Column 3.--Enter the result of column 1 plus or minus column 2.
Column 4.--Enter on each line the number of paid hours corresponding to the amount reported in
column 3.
Column 5.--Enter on each line the average hourly wage resulting from dividing column 3 by
column 4.
4105.3 Part IV - SNF Wage Related Costs.--The SNF must provide the contractor with a
complete list of all core wage related costs included in Part II, lines 17 and 19 through 21. This
worksheet provides for the identification of such costs.
The provider must determine whether each wage related cost “other than core”, reported on line
25, exceeds one (1) percent of the total adjusted salaries net of excluded salaries and meets all of
the following criteria:
•
•
•
•
•
The costs are not listed on lines 1 through 23, “Wage Related Costs Core”
If any of the additional wage related cost applies to the excluded areas of the SNF, the
cost associated with the excluded areas has been removed prior to applying the 1 percent
threshold test.
The wage related cost has been reported to the IRS, as a fringe benefit if so required by
the IRS.
The individual wage related cost is not included in salaries reported on Worksheet S-3,
Part II, column 3, line 17.
The wage related cost is not being furnished for the convenience of the employer.
For wage related costs not covered by Medicare reasonable cost principles, a SNF shall use GAAP
in reporting wage related costs. In addition, some costs such as payroll taxes, which are reported
as a wage related cost(s) on Worksheet S-3, Part IV, are not considered fringe benefits for Medicare
cost finding.
Enter on each line as applicable the corresponding amount from you accounting books and/or
records.
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Rev. 7
08-16
FORM CMS-2540-10
4105.4
4105.4 Part V - SNF Reporting of Direct Care Expenditures--Section 6104(1) of Public Law
111-148 amended section 1888(f) of the Social Security Act (“Reporting of Direct Care
Expenditures”), to require Skilled Nursing Facilities (SNF) to separately report expenditures for
wages and benefits for direct care staff (breaking out (at a minimum) registered nurses, licensed
professional nurses, certified nurse assistants, and other medical and therapy staff).
Effective for cost reporting periods beginning on or after January 1, 2012, this part provides for
the collection of SNF and/or Nursing Facilities (NF) direct care expenditures. Complete this form
for employees who are full-time and part-time, directly hired, and acquired under contract. Do not
include employees in areas excluded from SNF PPS via Worksheet S-3, Part II, Lines 7 through
11. This exclusion applies to directly-hired and contracted employees who provided either direct
or indirect patient care services in SNF PPS excluded areas. Do not include employees whose
services are excluded from the SNF PPS, such as physician Part B, and nursing and allied health.
This form is completed by the SNFs and/or the NFs.
Column1.--Enter the total of paid wages and salaries for the specified category of SNF/NF
employees including overtime, vacation, holiday, sick, lunch, and other paid-time-off, severance,
and bonuses on lines 1 through 3 and 5 through 13. Do not include fringe benefits or wage-related
costs as defined in §4105.1.
Enter the amount paid (include only those costs attributable to services rendered in the SNF/NF),
rounded to the nearest dollar, for contracted direct patient care services on lines 14 through 16 and
18 through 26.
Column 2.--Enter the appropriate portion of fringe benefits corresponding to paid wages and
salaries reported in column 1, lines 1 through 3, and 5 through 13.
Column 3.--Enter the result of column 1 plus column 2.
Column 4.--Enter on each line the number of paid hours corresponding to the amount reported in
column 3.
Column 5.--Enter on each line the average hourly wage resulting from dividing column 3 by
column 4.
Line 4.--Enter the sum of the amounts of lines 1 through 3.
Line 17.--Enter the sum of the amounts of lines 14 through 16.
For Medicare cost reporting purposes, nursing personnel working in the following cost centers
must be included in the appropriate nursing subcategory. These cost centers reflect where the
majority of nursing employees are assigned in SNFs and are selected to ensure consistent reporting
among SNFs. The wages and hours for nursing personnel working in other areas of the SNF or
nurses who are performing solely administrative functions, should not be included.
COST CENTER DESCRIPTIONS
Lines for 2540-10
Cost Centers
09
Nursing Administration
30
Skilled Nursing Facility
31
Nursing Facility
47
Electrocardiology
NOTE: Subscripted cost centers that would normally fall into one of these cost centers should be
included.
Rev. 7
41-29
4105.4 (Cont.)
FORM CMS-2540-10
08-16
Definitions
Paid Salaries, Paid Hours and Wage Related Costs:
•
Paid Salaries – Include the total of paid wages and salaries for the specified category of
SNF employees including overtime, vacation, holiday, sick, lunch, and other paid-timeoff, severance, and bonuses.
•
Paid Hours – Include the total paid hours for the specified category of SNF employees.
Paid hours include regular hours, overtime hours, paid holiday, vacation, sick, and other
paid-time-off hours, and hours associated with severance pay. Do not include non-paid
lunch periods and on-call hours in the total paid hours. Overtime hours must be calculated
as one hour when an employee is paid time and a half. No hours are required for bonus
pay. The hours reported for salaried employees who are paid a fixed rate must be recorded
based on 40 hours per week or the number of hours in the SNF’s standard workweek.
•
Wage Related Costs –Include wage related costs applicable to the specific category of
SNF employees as reported in §4105.1, lines 17, 18 and 21.
Nursing Occupations
•
Registered Nurses (RNs) - Assess patient health problems and needs, develop and
implement nursing care plans, and maintain medical records. Administer nursing care to
ill, injured, convalescent, or disabled patients. May advise patients on health maintenance
and disease prevention or provide case management. Licensing or registration required.
•
Licensed Practical Nurses (LPNs) - Care for ill, injured, convalescent, or disabled
persons. LPNs monitor patients’ health, administer basic nursing care, including changing
bandages and inserting catheters, discuss health care with patients and listen to their
concerns, report patients’ status to RNs and physicians and maintain medical records.
LPNs may work under the supervision of a registered nurse. More experienced LPNs may
supervise nursing assistants and aides. Licensing is required after the completion of a
State-approved practical nursing program.
•
Certified Nursing Assistants/Aides - Provide basic patient care under direction of nursing
staff. Perform duties, such as taking vital signs, feeding, bathing, dressing, grooming,
moving patients, or changing linens.
Other Medical Staff
Non-nursing employees (directly hired and under contract) that provide direct patient care. Do not
include employees in excluded areas or that function solely in administrative or leadership roles
that do not provide any direct patient care themselves. This category must not include occupations
such as physician Part B services and the services of Advance Practice Nurses (APNs) such as
nurse practitioners, clinical nurse specialists, certified nurse midwives, and certified registered
nurse anesthetists that are billable under a Part B fee schedule.
41-30
Rev. 7
05-11
4106
FORM CMS-2540-10
4106
WORKSHEET S-4 - SNF-BASED HOME HEALTH AGENCY STATISTICAL
DATA
In accordance with 42 CFR 413.20(a), 42 CFR 413.24(a), and 42 CFR 413.24(c), you are required
to maintain statistical records for proper determination of costs payable under titles V, XVIII, and
XIX. The statistics required on this worksheet pertain to a SNF-based home health agency. The
data maintained is dependent upon the services provided by the agency, number of program home
health aide hours, total agency home health aide hours, program unduplicated census count, and
total unduplicated census count. In addition, FTE data are required by employed staff, contracted
staff, and total. Complete a separate Worksheet S-4 for each SNF-based home health agency.
Line 1--Enter the county of residence.
Line 2--Enter the number of hours applicable to home health aide services.
Line 3--Enter the unduplicated count of all individual patients and title XVIII patients receiving
home visits or other care provided by employees of the agency or under contracted services during
the reporting period. Count each individual only once. However, because a patient may be
covered under more than one health insurance program, the total census count (column 5, line 3)
may not equal the sum of columns 1 through 4, line 3. For purposes of calculating the unduplicated
census, if a beneficiary has received healthcare in more than one CBSA, you must prorate the
count of that beneficiary so as not to exceed a total of (1). A provider is to also query the
beneficiary to determine if he or she has received healthcare from another provider during the year,
e.g., Maine versus Florida for beneficiaries with seasonal residence.
Lines 4 through 20--Lines 4 through 20 provide statistical data related to the human resources of
the HHA. The human resources statistics are required for each of the job categories specified in
lines 5 through line 20.
Line 4--Enter the number of hours in your normal work week.
Report in column 1 the full time equivalent (FTE) employees on the HHA’s payroll. These are
staff for which an IRS Form W-2 is used.
Report in column 2 the FTE contracted and consultant staff of the HHA.
Compute staff FTEs for column 1 as follows. Add all hours for which employees were paid and
divide by 2080 hours. Round to two decimal places, e.g., .4452 is rounded to .45. Compute
contract FTEs for column 2 as follows. Add all hours for which contracted and consultant staff
worked and divide by 2080 hours.
If employees are paid for unused vacation, unused sick leave, etc., exclude these paid hours from
the numerator in the calculations.
Line 21--Enter the number of CBSAs that you serviced during this cost reporting period.
Line 22--Identify each CBSA where the reported HHA visits are performed by entering the 5 digit
CBSA code and Non-CBSA (rural) code as applicable. Subscript the lines to accommodate the
number of CBSAs that you provide services. Rural CBSA codes are assembled by placing the
digits “999” in front of the two digit State code, e.g., for the state of Maryland the rural CBSA
code is 99921.
Rev. 1
41-31
4106 (Cont.)
FORM CMS-2540-10
05-11
PPS Activity Data--Applicable for Medicare Services
In accordance with 42 CFR §484.200(a) and §1895 of the Social Security Act, home health
agencies transitioned from a cost based reimbursement system to a prospective payment system
(PPS) effective for home health services rendered on or after October 1, 2000.
The statistics required on this worksheet pertain to home health services furnished on or after
October 1, 2000. The data to be maintained, depending on the services provided by the agency,
includes the number of aggregate program visits furnished in each episode of care payment
category for each covered discipline, the corresponding aggregate program charges imposed in
each episode of care payment category for each covered discipline, total visits and total charges
for each episode of care payment category, total number of episodes and total number of outlier
episodes for each episode of care payment category, and total medical supply charges for each
episode of care payment category.
HHA Visits--See CMS Pub. 15-2, Chapter 32, §3205, for the definition of an HHA visit
Episode of Care--Under home health PPS the 60 day episode is the basic unit of payment where
the episode payment is specific to one individual beneficiary. Beneficiaries are covered for an
unlimited number of non-overlapping episodes. The duration of a full length episode will be 60
days. An episode begins with the start of care date and must end by the 60th day from the start of
care.
Less than a full Episode of Care--When 4 or fewer visits are provided by the HHA in a 60 day
episode period, the result is a low utilization payment adjustment (LUPA). In this instance the
HHA will be reimbursed based on a standardized per visit payment.
An episode may end before the 60th day in the case of a beneficiary elected transfer, or a discharge
and readmission to the same HHA (including for an intervening inpatient stay). This type of
situation results in a partial episode payment (PEP) adjustment.
Use lines 23 through 34 to identify the number of visits and the corresponding visit charges for
each discipline for each episode payment category. Lines 35 and 37 identify the total number of
visits and the total corresponding charges, respectively, for each episode payment category. Line
35 identifies the total number of episodes completed for each episode payment category. Line 39
identifies the total number of outlier episodes completed for each episode payment category.
Outlier episodes do not apply to: 1) Full Episodes without Outliers and 2) LUPA Episodes. Line
40 identifies the total medical supply charges incurred for each episode payment category. Column
5 displays the sum total of data for columns 1 through 4. The statistics and data required on this
worksheet are obtained from the provider statistical and reimbursement (PS&R) report.
When an episode of care is initiated in one fiscal year and concludes in the subsequent fiscal year,
all statistical data (i.e., cost, charges, counts, etc…) associated with that episode of care will appear
on the PS&R of the fiscal year in which the episode of care is concluded. Similarly, all data
required in the cost report for a given fiscal year must only be associated with services rendered
during episodes of care that conclude during the fiscal year. Title XVIII visits reported on this
worksheet must equal the sum of the title XVIII visits reported on Worksheet H-3, sum of columns
6 and 7 line 7.
Columns 1 through 4--Enter data pertaining to title XVIII patients only. Enter, as applicable, in
the appropriate columns 1 through 4, lines 23 through 34, the number of aggregate program visits
furnished in each episode of care payment category for each covered discipline and the
corresponding aggregate program visit charges imposed for each covered discipline for each
episode of care payment category. The visit counts and corresponding charge data are mutually
exclusive for all episodes of care payment categories. For example, visit counts and the
corresponding charges that appear in column 4 (PEP only Episodes) will not include any visit
counts and corresponding charges that appear in column 5
41-32
Rev. 1
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FORM CMS-2540-10
4106 (Cont.)
Line 35.--Enter in columns 1 through 4 for each episode of care payment category, respectively,
the sum of total visits from lines 23, 25, 27, 29, 31 and 33.
Line 36.--Enter in columns 1 through 4 for each episode of care payment category, respectively,
the charges for services paid under PPS and not identified on any previous lines.
Line 37.--Enter in columns 1 through 4 for each episode of care payment category, respectively,
the sum of total visit charges from lines 24, 26, 28, 30, 32, 34 and 36.
Line 38.--Enter in columns 1 through 4 for each episode of care payment category, respectively,
the total number of episodes (standard/non-outlier) of care rendered and concluded in the
provider’s fiscal year.
Line 39.--Enter in columns 2 and 4 for each episode of care payment category identified,
respectively, the total number of outlier episodes of care rendered and concluded in the provider’s
fiscal year. Outlier episodes do not apply to columns 1 and 3 (Full Episodes without Outliers and
LUPA Episodes, respectively).
NOTE: Lines 38 and 39 are mutually exclusive.
Line 40.--Enter in columns 1 through 4 for each episode of care payment category, respectively,
the total non-routine medical supply charges for services rendered and concluded in the provider’s
fiscal year.
Column 5.--Enter on lines 23 through 40, respectively, the sum total of amounts from columns 1
through 4.
Rev. 7
41-33
4107
4107
FORM CMS-2540-10
08-16
WORKSHEET S-5 - SNF-BASED RHC/FQHC STATISTICAL DATA
In accordance with 42 CFR 413.20 and 42 CFR 413.24 you are required to maintain statistical
records for proper determination of costs payable under the Medicare program. The statistics
reported on this worksheet pertain to SNF-based rural health clinics (RHCs) and federally qualified
health centers (FQHCs). If you have more than one of these clinics/centers, complete a separate
worksheet for each clinic/center. Effective for cost reporting periods beginning or after October
1, 2014, SNF-based FQHCs no longer complete Worksheet S-5 or Worksheets I-1 through I-5
rather they must complete a free standing FQHC cost report Form CMS-224-14.
Lines 1 and 2.--Enter the full address of the SNF-based RHC/FQHC.
Line 3.--For FQHC only, enter your appropriate designation (U=urban or R=rural).
See CMS Pub. 100-04, chapter 9, §20.6.2, for information regarding urban and rural designations.
If you are uncertain of your designation, contact your contractor. RHCs do not complete this line.
Lines 4 through 9.--In column 1, enter the applicable grant award amount. In column 2, enter the
date(s) awarded.
Line 10.--If the facility operates as other than an RHC or FQHC, answer yes to this question and
indicate the number of other operations in column 2. List other types of operations and hours on
subscripts of line 11.
Line 11.--Enter the starting and ending hours for each applicable day(s) in the columns for the
clinic services provided. If the RHC/FQHC provides other than RHC or FQHC services (e.g.
laboratory or physician services), subscript line 11 and enter the type of operation on each of the
subscripted lines. Enter in each column the starting and ending hours for the applicable day(s) that
the facility is available to provide other than RHC/FQHC services.
NOTE: Line 11 must still be completed even if the facility answers NO to the question on line
10.
Line 12.--Have you received an approval for an exception to the productivity standards? Enter a
“Y” for yes or an “N” for no.
Line 13.--Is this a consolidated cost report? Enter in column 1 “yes” or “no” for consolidated
report. If column 1 = yes, then enter in column 2 the number of reports
Line 14.--If line 13 is yes, enter the RHC/FQHC’s name and CCN number filing the consolidated
cost report. (See CMS Pub. 100-04, chapter 9, §30.8)
41-34
Rev. 7
03-18
FORM CMS-2540-10
4108
4108. WORKSHEET S-6 - SNF-BASED COMMUNITY MENTAL HEALTH CENTERS AND
OTHER OUTPATIENT REHABILITATION FACILITIES STATISTICAL DATA
In accordance with 42 CFR 413.20 and 42 CFR 413.24 you are required to maintain statistical
records for proper determination of costs payable under the Medicare program. The statistics
required to be reported on this worksheet pertain to SNF-based community mental health centers
(CMHCs), comprehensive outpatient rehabilitation facilities (CORFs), or outpatient rehabilitation
facilities (ORFs) which generally furnish outpatient physical therapy (OPT), outpatient
occupational therapy (OOT), or outpatient speech pathology (OSP). If you have more than one of
these SNF-based components complete a separate worksheet for each component.
Additionally, only CMHCs are required to complete the corresponding Worksheet J series.
However, all CMHCs, CORFs, ORFs, OPTs, OOTs, and OSPs must complete the Worksheet A
accordingly for the purpose of overhead allocation.
Lines 1 through 19.--These lines provide statistical data related to the human resources of the SNFbased component. The human resources statistics are required for each of the job categories
specified on lines 1 through 17. Enter any additional categories needed on lines 18 and 19.
Enter the number of hours in your normal work week in the space provided above line 1.
Report in column 1 the full time equivalent (FTE) employees on the SNF-based component’s
payroll. These are staff for which an IRS Form W-2 is issued.
Report in column 2 the FTE contracted and consultant staff of the SNF-based component.
Staff FTEs are computed for column 1 as follows: sum of all hours for which employees were
paid divided by 2080 hours, round to two decimal places, e.g., round .4452 to .45. Contract FTEs
are computed for column 2 as follows: sum of all hours for which contracted and consultant staff
worked divided by 2080 hours, and round to two decimal places.
If employees are paid for unused vacation, unused sick leave, etc., exclude the paid hours from the
numerator in the calculations.
Rev. 8
41-35
4109
4109.
FORM CMS-2540-10
03-18
WORKSHEET S-7 PROSPECTIVE PAYMENT FOR SNF STATISTICAL DATA
In accordance with 42 CFR 413.20 and 42 CFR 413.24 you are required to maintain statistical
records for proper determination of costs payable under the Medicare program. Public Law 10533 (Balanced Budget Act of 1997) requires that all SNFs be reimbursed under PPS for cost
reporting periods beginning on and after July 1, 1998. Use this form to report the Medicare days
of the provider by Resource Utilization Group (RUG).
Column Descriptions
Column 1.--The M3PI revenue code designations are already entered in this column.
Column 2.-- The only data required to be reported are the days associated with each RUG. These
days should be reported in column 2. The calculation of the total payment for each RUG is not
required. All payment data is reported as a total amount paid under the PPS payment system on
Worksheet E, Part I, line 4, and is generated from the PS&R or your records. The total days on
line 100 must agree with the amount on Worksheet S-3, Part I, column 4, line 1.
Lines 101 through 106.--These lines provide for furnishing certain information concerning the
provider. All applicable items must be completed.
Enter in column 1 the direct patient care expenses and related expenses for each category. Enter
in column 2 the ratio, expressed as a percentage, of total expenses for each category to total SNF
revenue from Worksheet G-2, Part I, line 1, column 3. For each line, indicate in column 3 whether
the increased PPS payments received reflects increases associated with direct patient care and
related expenses by responding “Y” for yes. Indicate “N” for no if there was no increase in
spending in any of these areas. If column 1 is zero, column 3 should be blank. If the increased
spending is in an area not previously identified in areas one through four, identify on the “Other
(Specify)” line(s), the cost center(s) description and the corresponding information as indicated
above.
41-36
Rev. 8
08-16
4110
FORM CMS-2540-10
4110.1
WORKSHEET S-8 - SNF-BASED HOSPICE IDENTIFICATION DATA
In accordance with 42 CFR 418.310, hospice providers of service participating in the Medicare
program are required to submit information for health care services rendered to Medicare
beneficiaries. 42 CFR 413.20 requires cost reports from providers on an annual basis. The
statistics required on this worksheet pertain to a SNF-based hospice. Complete a separate
Worksheet S-8 for each SNF-based hospice.
4110.1
Part I - Enrollment Days for Cost Reporting Periods beginning before October 1, 2015.
Lines 1 through 4.--Enter on lines 1 through 4 the enrollment days applicable to each level of care
(LOC). Enrollment days are unduplicated days of care received by a hospice patient. A day is
recorded for each day a hospice patient receives one of four levels of care. Where a patient moves
from one LOC to another, count only one day of care for that patient for the last type of care
rendered. For line 4, an inpatient care day may be reported only where the hospice provides or
arranges to provide the inpatient care.
Line 5--Enter the total of columns 1 through 6 for lines 1 through 4.
For the purposes of the Medicare and Medicaid hospice programs, a patient electing hospice can
receive only one of the following four types of care per day:
Hospice Continuous Home Care (HCHC) Day - A HCHC day is a day that the hospice patient
is not in an inpatient facility, and receives continuous care during a period of crisis in order to
maintain the individual at home. A day consists of a minimum of 8 hours and a maximum of 24
hours of predominantly nursing care. For each day a beneficiary received 8 or more hours of
predominantly nursing care, count the day as one HCHC day. Note: Do not count days by dividing
the total hours by 24.
Hospice Routine Home Care (HRHC) Day - A HRHC day is a day that the hospice patient is at
home and not receiving HCHC.
Hospice Inpatient Respite Care (HIRC) Day - An HIRC day is a day that the hospice patient
receives care in an approved inpatient facility, to provide respite individual’s family or other
persons caring for the individual at home.
Hospice General Inpatient Care (HGIP) Day - A HGIP day is a day that the hospice patient
receives care in a Medicare certified hospice facility, hospital or SNF for pain control or acute or
chronic symptom management which cannot be managed in other settings.
Column Descriptions
Column 1.--Enter only the unduplicated Medicare days applicable to the four types of care. Enter
on line 5 the total unduplicated Medicare days.
Column 2.--Enter only the unduplicated Medicaid days applicable to the four types of care. Enter
on line 5 the total unduplicated Medicaid days.
Column 3.--Enter only the unduplicated days applicable to the four types of care for all Medicare
hospice patients residing in a skilled nursing facility. Enter on line 5 the total unduplicated days.
Column 4.--Enter only the unduplicated days applicable to the four types of care for all Medicaid
hospice patients residing in a nursing facility. Enter on line 5 the total unduplicated days.
Rev. 7
41-37
4110.2
FORM CMS-2540-10
08-16
Column 5.--Enter in column 5 only the days applicable to the four types of care for all other nonMedicare or non-Medicaid hospice patients. Enter on line 5 the total unduplicated days.
Column 6.--Enter the total days for each type of care, (i.e., sum of columns 1, 2, and 5). The
amount entered in column 6, line 5 represents the total days provided by the hospice.
NOTE: Convert continuous home care hours into days so that column 6, line 5, reflects the actual
total number of days provided by the SNF-based hospice.
4110.2
Part II --Census Data for Cost Reporting Periods beginning before October 1, 2015.--
Line 6.--Enter on line 6 the total number of patients receiving hospice care within the cost reporting
period for the appropriate payer source.
The total under this line equals the actual number of patients served during the cost reporting
period for each program. Thus, if a patient’s total stay overlapped two cost reporting periods, the
stay is counted once in each cost reporting period. The patient, who initially elects the hospice
benefit, is discharged or revokes the benefit, and then elects the benefit again within a cost
reporting period is considered to be a new admission with a new election and is counted twice.
A patient transferring from another hospice is considered to be a new admission and is included in
the count. If a patient entered a hospice under a payer source other than Medicare and then
subsequently elects the Medicare hospice benefit, count the patient once for each pay source.
The difference between line 6 and line 9 is that line 6 equals the actual number of patients served
during the cost reporting period for each program, whereas under line 9, patients are counted once,
even if their stay overlaps more than one cost reporting period.
Line 7.--Enter the total Title XVIII unduplicated continuous care hours billable to Medicare. When
computing the unduplicated continuous care hours, count only one hour regardless of the number
of services or therapies provided simultaneously within that hour.
Line 8.--Enter the average length of stay for the cost reporting period. Include only the days for
which a hospice election was in effect. The average length of stay for patients with a payer source
other than Medicare and Medicaid is not limited to the number of days under a hospice election.
41-38
Rev. 7
08-16
FORM CMS-2540-10
4110.2 (Cont.)
The statistics for a patient who had periods of stay with the hospice under more than one program
is included in the respective columns. For example, patient A enters the hospice under Medicare
hospice benefit, stays 90 days, revokes the election for 70 days (and thus goes back into regular
Medicare coverage), then re-elects the Medicare hospice benefits for an additional 45 days, under
a new benefit period and dies (patient B). Medicare patient C was in the program on the first day
of the year and died on January 29 for a total length of stay of 29 days. Patient D was admitted
with private insurance for 27 days, then their private insurance ended and Medicaid covered an
additional 92 days. Patient E, with private insurance, received hospice care for 87 days. The
average length of stay (LOS) (assuming these are the only patients the hospice served during the
cost reporting period) is computed as follows:
Medicare Days (90 & 45 & 29)
Patient (A, B & C)
Medicare Patients
164 days
/3
Average LOS Medicare
---54.67 Days
Medicaid Days Patient D (92)
Medicaid Patient
Average LOS Medicaid
92 Days
1
92 Days
Other (Insurance) Days (87 & 27)
Other Payments (D & E)
Average LOS (Other)
114 Days
2
57 Days
All Patients (90+45+29+92+87+27)
Total number of patients
Average LOS for all patients
370 Days
6
61.67 Days
Enter the hospice’s average length of stay, without regard to payer source, in column 6, line 8.
Line 9.--Enter the unduplicated census count of the SNF-based hospice for all patients initially
admitted and filing an election statement with the hospice within a cost reporting period for the
appropriate payer source. Do not include the number of patients receiving care under subsequent
election periods (see CMS Pub. 100-02, chapter 9, §10). A beneficiary, who initially elects the
hospice benefit, is discharged or revokes the benefits, and elects the benefit again within the cost
reporting period is considered a new admission with each new election and is counted twice.
The total under this line equals the unduplicated number of patients served during the cost
reporting period for each program. Thus, you do not include a patient if their stay was counted in
a previous cost reporting period. If a patient enters a hospice source other than Medicare and
subsequently becomes eligible for Medicare and elects the Medicare hospice benefit, then count
that patient only once in the Medicare column, even though he/she may have had a period in
another payer source prior to the Medicare election. A patient transferring from another hospice
is considered to be a new admission and is included in the count.
Rev. 7
41-39
4110.3
FORM CMS-2540-10
08-16
4110.3 Part III – Enrollment Days for Cost Reporting Periods beginning on or after October 1,
2015.--This section collects unduplicated days data.
Lines 10 through 13.--Enter the enrollment days applicable to each LOC in columns 1 through 3.
Include dually eligible (Medicare/Medicaid) beneficiaries in column 1. Enrollment days are
unduplicated days of care received by a hospice patient. Report a day for each day a hospice
patient received one of four levels of care -- HCHC, HRHC, HIRC, or HGIP. When a patient was
transferred from one LOC to another, count the day of transfer as one day of care at the LOC billed.
Report an HIRC day on line 12 only when the hospice provided or arranged to provide the inpatient
respite care.
Enter the total unduplicated days by LOC (sum of columns 1 through 3) in column 4.
Line 14.--Enter the total unduplicated days (sum of lines 30 through 33) in each column as
applicable
41-39.1
Rev. 7
08-16
FORM CMS-2540-10
4110.4
4110.4 Part IV - Contracted Statistical Data for Cost Reporting Periods beginning on or after
October 1, 2015.--This section collects unduplicated days data for inpatient services at a contracted
facility. The days reported in Part IV are a subset of the days reported in Part III.
Lines 15 and 16.--Enter the contracted inpatient service enrollment days applicable to each LOC
in columns 1 through 3. Include dually eligible (Medicare/Medicaid) beneficiaries in column 1.
Enrollment days are unduplicated days of care received by a hospice patient. Report a day for
each day a hospice patient received HIRC or HGIP care at a contracted facility. When a patient
was transferred from one LOC to another, count the day of transfer as one day of care at the LOC
billed. Enter the total unduplicated days by LOC (sum of columns 1 through 3) in column 4.
Rev. 7
41-39.2
4113
4113.
FORM CMS-2540-10
08-16
WORKSHEET A - RECLASSIFICATION AND ADJUSTMENT OF TRIAL
BALANCE OF EXPENSES
In accordance with 42 CFR 413.20, the methods of determining costs payable under title XVIII
involve making use of data available from the institution's basic accounts, as usually maintained,
to arrive at equitable and proper payment for services. Worksheet A provides for recording the
trial balance of expense accounts from your accounting books and records. It also provides for the
necessary reclassification and adjustments to certain accounts. The cost centers on this worksheet
are listed in a manner which facilitates the transfer of the various cost center data to the cost finding
worksheets (e.g., on Worksheets A, B, C, and D, the line numbers are consistent, and the total line
is set at number 100).
Do not include on this worksheet items not claimed in the cost report but you wish to claim and
contest because they conflict with the regulations, manuals, or instructions. Enter amounts on the
appropriate settlement worksheet (Worksheet E, Part I, Part A, line 16, Part B, line 30; Worksheet
H-4, Part II, line 35; Worksheet J-3, line 21; or Worksheet I-3, line 29).
If the cost elements of a cost center are separately maintained on your books, you must maintain a
reconciliation of the costs per the accounting books and records to those on this worksheet. The
reconciliation is subject to review by the contractor.
Standard (i.e., preprinted) CMS line numbers and cost center descriptions cannot be changed. If
you need to use additional or different cost center descriptions, you may do so by adding additional
lines to the cost report. When an added cost center description bears a logical relationship to a
standard line description, the added label must be inserted immediately after the related standard
line description. Identify the added line as a numeric (only) subscript of the immediately preceding
line. That is, if two lines are added between lines 5 and 6, identify them as lines 5.01 and 5.02. If
additional lines are added for general service cost centers, add corresponding columns for cost
finding on Worksheets B, B-1, H-1 Parts I & II, H-2-Parts I & II, J-1, and K-5.
Submit the working trial balance of the facility with the cost report. A working trial balance is a
listing of the balances of the accounts in the general ledger to which adjustments are appended in
supplementary columns and used as a basic summary for financial statements.
Cost center coding is a methodology for standardizing the meaning of cost center labels used by
health care providers on the Medicare cost report. Form CMS-2540-10 provides for preprinted
cost center descriptions on Worksheet A. The preprinted cost center labels are automatically coded
by CMS approved cost reporting software. These cost center descriptions are hereafter referred to
as the standard cost centers. Nonstandard cost center descriptions have been identified through
analysis of frequently used labels.
41-40
Rev. 7
09-14
FORM CMS-2540-10
4113 (Cont.)
The use of this coding methodology allows providers to continue to use labels for cost centers that
have meaning within the individual institution. The five digit cost center codes that are associated
with each provider label in their electronic file provide standardized meaning for data analysis.
You are required to compare any added or changed label to the descriptions offered on the standard
or nonstandard cost center tables. A description of cost center coding and the table of cost center
codes are in §4195, table 5.
Columns 1, 2, and 3.--The expenses listed in these columns must be in accordance with your
accounting books and records. List on the appropriate lines in columns 1, 2, and 3 the total
expenses incurred during the cost reporting period. Detail the expense between salaries (column
1) and other than salaries (column 2). The sum of columns 1 and 2 must equal column 3. Record
any needed reclassification and/or adjustments in columns 4 and 6, as appropriate.
Column 4.--Enter any reclassification among the cost center expenses in column 3 which are
needed to effect proper cost allocation.
Worksheet A-6 reflects the reclassification affecting the cost center expenses. This worksheet
need not be completed by all providers but must be completed only to the extent that the
reclassification are needed and appropriate in the particular provider's circumstances. Show
reductions to expenses in parentheses ( ).
The net total of the entries in column 4 must equal zero on line 100.
Column 5.--Adjust the amounts entered in column 3 by the amounts in column 4 (increase or
decrease) and extend the net balances to column 5. The total of column 5 must equal the total of
column 3 on line 100.
Column 6.--Enter on the appropriate lines in column 6 of Worksheet A the amounts of any
adjustments to expenses indicated on Worksheet A-8, column 2. The total on Worksheet A,
column 6, line 100 must equal Worksheet A-8, column 2, line 100.
Column 7.--Adjust the amounts in column 5 by the amounts in column 6 (increases or decreases)
and extend the net balances to column 7. Transfer the amounts in column 7 to the appropriate lines
on Worksheet B, Part I, column 0.
Line Descriptions
The trial balance of expenses is broken down into general service, inpatient routine service,
ancillary service, outpatient service, other reimbursable, special purpose, and nonreimbursable
cost center categories to facilitate the transfer of costs to the various worksheets. For example, the
categories "Ancillary Cost Centers" and "Outpatient Cost Centers" appear on Worksheet D using
the same line numbers as on Worksheet A.
NOTE: The category titles do not have line numbers. Only cost centers, data items, and totals
have line numbers.
Lines 1 and 2.--These cost centers include depreciation, leases, and rentals for the use of facilities
and/or equipment, interest incurred in acquiring land or depreciable assets used for patient care,
insurance on depreciable assets used for patient care, and taxes on land or depreciable assets used
for patient care. Do not include in these cost centers, costs incurred for the repair or maintenance
of equipment or facilities, amounts included in rentals or lease payments for repair and/or
maintenance agreements, interest expense incurred to borrow working capital or for any purpose
other than the acquisition of land or depreciable assets used for patient care, general liability
insurance or any other form of insurance to provide protection other than the replacement of
depreciable assets, or taxes other than those assessed on the basis of some valuation of land or
depreciable assets used for patient care.
Rev. 6
41-41
4113 (Cont.)
FORM CMS-2540-10
09-14
Many providers incur costs applicable to services, facilities, and supplies furnished to the provider
by organizations related to the provider by common ownership or control. 42 CFR 413.17 and
CMS Pub. 15-1, Chapter 10, require that the reimbursable cost of the provider include the costs
for these items at the cost to the supplying organization (unless the exception provided in 42 CFR
413.17(d) and CMS Pub. 15-1, §1010 is applicable).
The rationale behind this policy is that when you are dealing with a related organization, you are
essentially dealing with yourself. Therefore, your costs are considered equal to the cost to the
related organization.
If you include on the cost report costs incurred by a related organization, the nature of the costs
(i.e., capital-related or operating costs) do not change. Treat capital-related costs incurred by a
related organization as your capital-related costs.
However, if the price in the open market for comparable services, facilities, or supplies is lower
than the cost to the supplying related organization, your allowable cost may not exceed the market
price. Unless the services, facilities, or supplies are otherwise considered capital-related cost, no
part of the market price is considered capital-related cost. Also, if the exception in 42 CFR
413.17(d) and CMS Pub.15-1, §1010 applies, no part of the cost to you of the services, facilities,
or supplies is considered capital-related cost unless the services, facilities, or supplies are otherwise
considered capital-related.
If the supplying organization is not related to you within the meaning of 42 CFR 413.17, no part
of the charge to you may be considered a capital-related cost (unless the services, facilities, or
supplies are capital-related in nature) unless:
•
The capital-related equipment is leased or rented by you;
•
The capital-related equipment is located on your premises or is located offsite and is on
real estate owned, leased, or rented by you; and
•
The capital-related portion of the charge is separately specified in the charge to you.
Under certain circumstances, costs associated with minor equipment may be considered capitalrelated costs. CMS Pub. 15-1, §106 discusses methods for writing off the cost of minor equipment.
Three methods are presented in that section. Amounts treated as expenses under method (a) are
not capital-related costs because they are treated as operating expenses. Amounts included in
expenses under method (b) are capital-related costs because such amounts represent the
amortization of the cost of tangible assets over a projected useful life. Amounts determined under
method (c) are capital-related costs because method (c) is a method of depreciation.
Line 9.--This cost center normally includes only the cost of nursing administration. The salary
cost of direct nursing services (including the salary cost of nurses who render direct service in
more than one patient care area) are directly assigned to the various patient care cost centers in
which the services were rendered. Direct nursing services include gross salaries and wages of
head nurses, registered nurses, licensed practical and vocational nurses, respiratory therapists,
aides, orderlies, and ward clerks.
However, if your accounting system fails to specifically identify all direct nursing services to the
applicable patient care cost centers, then the salary cost of all direct nursing service is included in
this cost center.
41-42
Rev. 6
09-14
FORM CMS-2540-10
4113 (Cont.)
Line 12.--This cost center includes the direct cost of the medical records cost center including the
medical records library. The general library and the medical library must not be included in this
cost center. Report them in the administrative and general cost center.
Line 14.--Use this line to record the cost of nursing and allied health activities as described in 42
CFR 413.85(d).
Lines 16 through 29.--These lines are reserved for future use.
Lines 30 through 33.--These lines are for the inpatient routine service cost centers.
Line 33.--This cost center accumulates the direct costs incurred in maintaining long term care
services not specifically required to be included in other cost centers. A long term care unit refers
to a unit where the average length of stay for all patients is 25 days or more. The beds in this unit
are not certified for titles V, XVIII, or XIX.
Lines 34 through 39.--These lines are reserved for future use.
Lines 40 through 52.--These lines are for the ancillary cost centers.
Line 51.--The support surfaces which are classified as ancillary are those listed under the durable
medical equipment regional DME MAC Group 2 and Group 3 support surfaces categories. For
example, support surfaces which qualify under Group 2 include powered air flotation beds,
powered pressure reducing air mattresses and non-powered advanced pressure reducing
mattresses. An example of a support surface which qualifies under Group 3 is an air fluidized bed.
NOTE:
Items listed in the DME MAC’s Group 1 support surface criteria do not qualify for this
category because they are inexpensive and common enough to be considered routine
supplies in all cases.
Lines 53 through 59.--These lines are reserved for future use.
Lines 60 through 63.--These lines are for outpatient cost centers.
Lines 64 through 69.--These lines are reserved for future use.
Lines 70 through 74.--These lines are for other reimbursable cost centers.
Lines 70.--This line is to accumulate costs which are specific to HHA services.
Line 71.--Enter on this line the ambulance cost where the ambulance is owned and operated by the
facility.
Line 72.--This cost center accumulates the direct costs for SNF-based outpatient rehabilitation
providers (CORFs, OPTs, OOTs or OSPs). If you have multiple components, subscript this line
accordingly. Use lines 72.00-72.09 for CORFs, 72.10-72.19 for OPTs, 72.20-72.29 for OOTs and
72.30-72.39 for OSPs.
Line 73.--This cost center accumulates the direct costs attributable to a SNF-based CMHC. Direct
costs normally include such cost categories as are listed on the applicable Worksheet J-1, Part I,
lines 1 through 21.
Lines 75 through 79.--These lines are reserved for future use.
Lines 80 through 84.--These lines are for special purpose cost centers.
Rev. 6
41-43
4113 (Cont.)
FORM CMS-2540-10
09-14
Line 80.--This cost center includes the costs of malpractice insurance premiums and self-insurance
fund contributions. Also, include the cost if you pay uninsured malpractice losses incurred either
through deductible or coinsurance provisions, as a result of an award in excess of reasonable
coverage limits, or as a governmental provider. After reclassification in column 4 and adjustments
in column 6, the balance in column 7 must equal zero.
Line 81.--After reclassification in column 4 and adjustments in column 6, the balance in column 7
must equal zero.
Line 82.--Only include utilization review costs of the SNF. Either reclassify or adjust all costs
depending on the scope of the review. If the scope of the review covers all patients, reclassify all
allowable costs in column 4 to administrative and general expenses (line 4). If the scope of the
review covers only Medicare patients or Medicare, title V, and title XIX patients, then (1) in
column 4, reclassify to administrative and general expenses all allowable costs other than
physician compensation and (2) deduct, in column 6, the compensation paid to the physicians for
their personal services on the utilization review committee. After reclassification in column 4 and
adjustments in column 6, the balance in column 7 must equal zero.
Line 83.--This cost center accumulates the direct costs attributable to a SNF-based hospice.
Lines 85 through 88.--These lines are reserved for future use.
Lines 90 through 95.--Use these lines to record the costs applicable to nonreimbursable cost centers
to which general service costs apply. If additional lines are needed for nonreimbursable cost
centers than those shown, add a subscript consisting of a numeric subscript code to one or more of
these lines. The subscripted lines must be appropriately labeled to indicate the purpose for which
they are being used. However, if the expense (direct and all applicable overhead) attributable to
any nonallowable cost area is so insignificant as not to warrant establishment of a nonreimbursable
cost center and the sum total of all such expenses is so insignificant as not to warrant the
establishment of a composite nonreimbursable cost center, adjust these expenses on Worksheet A8. (See CMS Pub. 15-1, §2328)
Line 92.--Establish a nonreimbursable cost center to accumulate the cost incurred by the provider
for services related to the physicians’ private practice. Examples of such costs include depreciation
costs for the space occupied, movable equipment used by the physicians’ offices, administrative
services, medical records, housekeeping, maintenance and repairs, operation of plant, drugs,
medical supplies, and nursing services.
This nonreimbursable cost center does not include costs applicable to services which benefit the
general population or for direct patient services rendered by SNF-based physicians.
41-44
Rev. 6
09-14
FORM CMS-2540-10
4114
4114. WORKSHEET A-6 - RECLASSIFICATIONS
This worksheet provides for the reclassification of certain costs to effect proper cost allocation
under cost finding. Submit copies of any workpapers used to compute reclassification affected on
this worksheet.
COMPLETE WORKSHEET A-6 ONLY TO THE EXTENT THAT EXPENSES HAVE BEEN
INCLUDED IN COST CENTERS THAT DIFFER FROM THE RESULT THAT IS OBTAINED
USING THE INSTRUCTIONS FOR THIS SECTION.
Examples of reclassifications that may be needed are:
1. Capital-related costs that are not included in one of the capital-related cost centers on
Worksheet A, column 3. Examples include insurance on buildings and fixtures and movable
equipment, rent on buildings and fixtures and movable equipment, interest on funds borrowed to
purchase buildings and fixtures and movable equipment, personal property taxes, and real property
taxes. Interest on funds borrowed for operating expenses is not included in capital related costs.
It must be allocated with administrative and general expenses.
2. Employee benefits expenses (e.g., personnel department, employee health service,
hospitalization insurance, workmen’s compensation, employee group insurance, social security
taxes, unemployment taxes, annuity premiums, past service benefits and pensions) included in the
administrative and general cost center.
3. Insurance expense included in the administrative and general cost center and applicable to
buildings and fixtures and/or movable equipment.
4. Interest expense included on Worksheet A, column 3, line 81 and applicable to funds
borrowed for administrative and general purposes (e.g., operating expenses) or for the purchase of
buildings and fixtures or movable equipment.
5. Rent expenses included in the administrative and general cost center and applicable to the
rental of buildings and fixtures and to movable equipment from other than related organizations.
(See the instructions for Worksheet A-8-1 for treatment of rental expenses for related
organizations.)
6. Any taxes (real property taxes and/or personal property taxes) included in the
administrative and general cost center and applicable to buildings and fixtures and/or movable
equipment.
7. Utilization review costs. Administrative costs related to utilization review and the costs of
professional personnel other than physicians are allowable costs and are apportioned among all
users of the SNF, irrespective of whether utilization review covers the entire patient population.
Reclassify these costs from Worksheet A, column 3, line 82 to administrative and general costs.
This reclassification includes the costs of physician services in utilization review only if a valid
allocation between Medicare and the other programs is not supported by documentation.
Otherwise, the costs of physician services in utilization review reported are in accordance with the
instructions for Worksheet A-8 relating to utilization review.
Make the appropriate adjustment for physician compensation on Worksheet A-8. For further
explanations concerning utilization review in SNFs, see CMS Pub. 15-1, §2126.2.
8. Any dietary cost included in the dietary cost center and applicable to any other cost centers,
e.g., gift, flower, coffee shop, and canteen.
Rev. 6
41-45
4114 (Cont.)
FORM CMS-2540-10
09-14
9. Any direct expense included in the central service and supply cost center and directly
applicable to other cost centers, e.g., intravenous therapy, oxygen (inhalation) therapy.
10. Any direct expenses included in the laboratory cost center and directly applicable to other
cost centers, e.g., electrocardiology.
11. Any direct expenses included in the radiology cost center and directly applicable to other
cost centers, e.g., electrocardiology.
12. When you purchase services (e.g., physical therapy) under arrangements for Medicare
patients but do not purchase such services under arrangements for non-Medicare patients, your
books reflect only the cost of the Medicare services. However, if you do not use the grossing up
technique for purposes of allocating your overhead and if you incur related direct costs applicable
to all patients, Medicare and non-Medicare (e.g., aides who assist a physical therapist by providing
support and/or administrative services related to physical therapy), such related costs are
reclassified on Worksheet A-6 from the ancillary service cost center and are allocated as part of
administrative and general expense.
However, when you purchase therapy services that include performing administrative functions
such as completion of medical records, training, etc. as discussed in CMS Pub 15-1, §1412.5, the
bundled charge for therapies provided under arrangements includes the provision of these services.
Therefore for cost reporting purposes, these related services are NOT reclassified to A&G.
13. Rental expense on movable equipment which was charged directly to the appropriate cost
center or cost centers must be reclassified on this worksheet to the capital-related movable
equipment cost center unless the provider has identified and charged all depreciation on movable
equipment to the appropriate cost centers.
14. Malpractice insurance cost to administrative and general cost.
41-46
Rev. 6
09-14
4115.
FORM CMS-2540-10
4115
WORKSHEET A-7 - ANALYSIS OF CHANGES IN CAPITAL ASSET BALANCES
This part enables the Medicare program to analyze the changes that occurred in your capital asset
balances during the current reporting period. This worksheet is completed only once for the entire
SNF complex.
The analysis of changes in capital asset balances during the cost reporting period must be
completed by all SNFs and SNF health care complexes. Do not reduce the amount entered by any
accumulated depreciation reserves.
Columns 1 and 6.--Enter the balance recorded in your books of accounts at the beginning of your
cost reporting period (column 1) and at the end of your cost reporting period (column 6).
Columns 2 through 4.--Enter the cost of capital assets acquired by purchase (including assets
transferred from another provider, noncertified health care unit, or non-healthcare unit) in column
2 and the fair market value at date acquired of donated assets in column 3. Enter the sum of
columns 2 and 3 in column 4.
Column 5.--Enter the cost or other approved basis of all capital assets sold, traded, or transferred
to another provider, a noncertified health care unit, or non-healthcare unit or retired or disposed of
in any other manner during your cost reporting period.
The sum of columns 1 and 4 minus column 5 equals column 6.
Column 7.--Enter the initial acquisition cost of fully depreciated assets for each category. An asset
that is fully depreciated and continues to be used in the facility must be recorded in this column.
There will be no depreciation expense recorded after the asset is fully depreciated.
Rev. 6
41-47
4116
FORM CMS-2540-10
09-14
4116. WORKSHEET A-8 - ADJUSTMENTS TO EXPENSES
In accordance with 42 CFR 413.9(c)(3), if your operating costs include amounts not related to
patient care (specifically not reimbursable under the program) or amounts flowing from the
provision of luxury items or services (i.e., those items or services substantially in excess of or more
expensive than those generally considered necessary for the provision of needed health services),
such amounts are not allowable.
This worksheet provides for the adjustment in support of those items listed on Worksheet A,
column 6. These adjustments, which are required under the Medicare principles of reimbursement,
are made on the basis of cost or amount received (revenue) only if the cost (including direct cost
and all applicable overhead) cannot be determined. If the total direct and indirect cost can be
determined, enter the cost. Submit with the cost report a copy of any workpapers used to compute
a cost adjustment. Once an adjustment to an expense is made on the basis of cost, you cannot
change the basis to revenue in future cost reporting periods. Enter the following symbols in
column 1 to indicate the basis for adjustment: "A" for cost, and "B" for amount received. Line
descriptions indicate the more common activities which affect allowable costs or which result in
costs incurred for reasons other than patient care and, thus, require adjustments.
The types of adjustments entered on this worksheet are (1) those needed to adjust expenses to
reflect actual expenses incurred; (2) those items which constitute recovery of expenses through
sales, charges, fees, grants, gifts; (3) those items needed to adjust expenses in accordance with the
Medicare principles of reimbursement; and (4) those items which are provided for separately in
the cost apportionment process.
If an adjustment to an expense affects more than one cost center, record the adjustment to each
cost center on a separate line on Worksheet A-8.
Lines 1.--Enter the investment income to be applied against interest expense. (See CMS Pub. 151, §202.2.)
Line 5.--For patient telephones, either make an adjustment on this line or establish a
nonreimbursable cost center. When line 5 is used, base the adjustment on cost. Revenue cannot
be used. (See CMS Pub. 15-1, §2328.)
Line 8.--Enter the adjustment amount from Worksheet A-8-2, column 18. Amounts paid to SNFbased physicians for general SNF services rendered are not included in these adjustments. (See
CMS Pub. 15-1, §§2108 - 2108.11.)
Line 9.--Enter allowable home office costs which have been allocated to the SNF and which are
not already included in your cost report. Use additional lines to the extent that various SNF cost
centers are affected. (See CMS Pub. 15-1, §§2150 - 2153.)
Line 11.--Obtain the amount from your records.
Line 12.--Obtain the amount from Part I, column 6 of Worksheet A-8-1. Note that Worksheet A8-1 represents the detail of the various cost centers on Worksheet A, which must be adjusted.
Line 13.--An adjustment is required for nonallowable patient personal laundry.
Line 14.--Enter the amount received from the sale of meals to employees. This income offsets the
dietary expense.
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Line 15.--Enter the cost of meals provided for non-employees. This amount offsets the allowable
dietary costs.
Line 20.--Enter the cash received from imposition of interest, finance, or penalty charges on
overdue receivables. This income must offset the allowable administrative and general costs. (See
CMS Pub. 15-1,§2110.2.)
Line 21.--Enter the interest expense imposed by the contractor on Medicare overpayments to you.
Also, enter the interest expense on borrowing made to repay Medicare overpayments to you. (See
CMS Pub 15-1, Chapter 2.)
Line 22.-- If the utilization review covers only Medicare patients, the costs of the physician
services are removed from the utilization review costs and are shown as a direct reimbursement
item of Worksheet E, Part I, line 10.
If the utilization review extends to beneficiaries under titles V or XIX, then providing that there is
sufficient documentation of physician activities, the costs of physician review services for the
utilization review are a direct reimbursement item for each title under which reimbursement is
claimed.
If the utilization review extends to more than the Medicare patients, but the records of the physician
activities are not satisfactory for allocation purposes, then apportion the utilization review
physician services cost among all the patients using the SNF. Accomplish this apportionment by
including the cost of the physician services in administrative and general costs.
The reference on this form in column 4 has been changed to line 82.
Line 23 and 24.--When depreciation expense computed in accordance with the Medicare principles
of reimbursement differs from depreciation expenses per your books, enter the difference on line
23 and/or line 24. (See CMS Pub. 15-1, Chapter 1.)
Line 25.--Enter any additional adjustments which are required under the Medicare principles of
reimbursement. Appropriately label the lines to indicate the nature of the required adjustments.
NOTE: An example of an adjustment entered on these lines is the grossing up of costs in
accordance with provisions of CMS Pub. 15-1, §2314, and is explained below.
If you furnish ancillary services to health care program patients under arrangements with others
but simply arrange for such services for non-health care program patients and do not pay the nonhealth care program portion of such services, your books reflect only the costs of the health care
program portion. Therefore, allocation of indirect costs to a cost center which includes only the
cost of the health care program portion results in excessive assignment of indirect costs to the
health care programs. Since services were also arranged for the non-health care program patients,
allocate part of the overhead costs to those groups.
In the foregoing situation, no indirect costs may be allocated to the cost center unless the contractor
determines that you are able to gross up both the costs and the charges for services to non-health
care program patients so that both costs and charges for services to non-health care program
patients are recorded as if you had provided such services directly.
Line 100.--Enter the sum of lines 1 through 99. TRANSFER THE AMOUNTS IN COLUMN 2
TO WORKSHEET A, COLUMN 6.
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FORM CMS-2540-10
09-14
4117. WORKSHEET A-8-1 - STATEMENT OF COSTS OF SERVICES FROM RELATED
ORGANIZATIONS AND HOME OFFICE COSTS
In accordance with 42 CFR 413.17, costs applicable to services, facilities, and supplies furnished
to the provider by organizations related to the provider by common ownership or control are
includible in the allowable cost of the provider at the cost to the related organization (except for
the exceptions outlined in 42 CFR 413.17(d).) This worksheet provides for the computation of
any needed adjustments to costs applicable to services, facilities, and supplies furnished to the SNF
by organizations related to the provider. In addition, certain information concerning the related
organizations with which the provider has transacted business must be shown. (See CMS Pub. 151, Chapter 10.)
Complete this worksheet if you answered yes to question 18 or 43 on Worksheet S-2, Part I, and
there are costs included on Worksheet A which resulted from transactions with related
organizations as defined in CMS Pub. 15-1, Chapter 10. If there are no costs included on
Worksheet A which resulted from transactions with related organizations, DO NOT complete
Worksheet A-8-1.
Part I.--Cost applicable to services, facilities, and supplies furnished to the provider by
organizations related to the provider by common ownership or control are includible in the
allowable cost of the provider at the cost to the related organizations. However, such cost must
not exceed the amount a prudent and cost conscious buyer would pay for comparable services,
facilities, or supplies that could be purchased elsewhere.
Part II.--Use this part to show the interrelationship of the provider to organizations furnishing
services, facilities, or supplies to the provider. The requested data relative to all individuals,
partnerships, corporations, or other organizations having either a related interest to the provider, a
common ownership of the provider, or control over the provider as defined in CMS Pub. 15-1,
Chapter 10, must be shown in columns 1 through 6, as appropriate.
Complete only those columns which are pertinent to the type of relationship which exists.
Column 1.--Enter the appropriate symbol which describes the interrelationship of the provider to
the related organization.
Column 2.--If the symbols A, D, E, F, or G are entered in column 1, enter the name of the related
individual in column 2.
Column 3.--If the individual indicated in column 2 or the organization indicated in column 4 has
a financial interest in the provider, enter the percent of ownership in the provider.
Column 4.--Enter the name of the related corporation, partnership, or other organization.
Column 5.--If the individual indicated in column 2 or the provider has a financial interest in the
related organization, enter the percent of ownership in such organization.
Column 6.--Enter the type of business in which the related organization engages (e.g., medical
drugs and/or supplies, laundry, and linen service).
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FORM CMS-2540-10
4118.
WORKSHEET A-8-2 - PROVIDER-BASED PHYSICIAN ADJUSTMENTS
4118
In accordance with 42 CFR 413.9, 42 CFR 415.55, 42 CFR 415.60, 42 CFR 415.70, and 42 CFR
415.102(d) you may claim as allowable cost only those costs which you incur for physician
services that benefit the general patient population. 42 CFR 415.70 imposes limits on the amount
of physician compensation which may be recognized as a reasonable provider cost.
Worksheet A-8-2 provides for the computation of the allowable provider-based physician cost
incurred by you. 42 CFR 415.60 provides that the physician compensation paid by you must be
allocated between services to individual patients (professional services), services that benefit your
patients generally (provider services), and nonreimbursable services such as research. Only
provider services are reimbursable to you through the cost report. This worksheet also provides
for computation of the reasonable compensation equivalent (RCE) limits required by 42 CFR
415.70. The methodology used in this worksheet applies the RCE limit to the total physician
compensation attributable to provider services that are reimbursable on a reasonable cost basis.
NOTE: Where several physicians work in the same department, see CMS Pub. 15-1, §2182.6C
for a discussion of applying the RCE limit in the aggregate for the department versus on
an individual basis to each of the physicians in the department.
Column Descriptions
Columns 1 and 10.--Enter the line numbers from Worksheet A for each cost center that contained
compensation for physicians who are subject to RCE limits. Enter the line numbers in the same
order as displayed on Worksheet A.
Columns 2 and 11.--Enter the description of the cost center used on Worksheet A.
When RCE limits are applied on an individual basis to each physician in a department, list each
physician on successive lines below the cost center using an individual identifier which is not
necessarily either the name or social security number of the individual (e.g., Dr. A, Dr. B). The
identity of the physician must be made available to your contractor upon audit.
Columns 3 through 9 and 12 through 18.--When the aggregate method is used, enter the data for
each of these columns on the aggregate line for each cost center. When the individual method is
used, enter the data for each column on the individual physician identifier lines for each cost center.
Column 3.--Enter the total physician compensation paid by you for each cost center. Physician
compensation means monetary payments, fringe benefits, deferred compensation, costs of
physician membership in professional societies, continuing education, malpractice, and any other
items of value (excluding office space or billing and collection services) that you or other
organizations furnish to a physician in return for the physician’s services. (See 42 CFR 415.60(a).)
Include the compensation in column 3 of Worksheet A or, if necessary, through appropriate
reclassification on Worksheet A-6 or as a cost paid by a related organization through Worksheet
A-8-1.
Rev. 6
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FORM CMS-2540-10
09-14
Column 4.--Enter the amount of total remuneration included in column 3 which is applicable to
the physician’s services to individual patients (professional component). These services are
reimbursed by the Part B carrier in accordance with 42 CFR 415.102(a). The written allocation
agreement between you and the physician specifying how the physician spends his or her time is
the basis for this computation. (See 42 CFR 415.60(f).)
Column 5.--Enter the amount of the total remuneration included in column 3, for each cost center,
which is applicable to general services to you (provider component). The written allocation
agreement is the basis for this computation. (See 42 CFR 415.60(f).)
NOTE: 42 CFR 415.60(b) requires that physician compensation be allocated between physician
services to patients, to the provider, and nonallowable services such as research.
Physicians’ nonallowable services must not be included in columns 4 or 5. The
instructions for column 18 ensure that the compensation for nonallowable services
included in column 3 is eliminated on Worksheet A-8.
Column 6.--Enter for each line of data, as applicable, the reasonable compensation equivalent
(RCE) limit applicable to the physician’s compensation included in that cost center. The amount
entered is the limit applicable to the physician specialty as published in the Federal Register before
any allowable adjustments. (See CMS Pub. 15-1, §2182)
Column 7.--Enter for each line of data the physician’s hours which are allocated to provider
services. For example, if a physician works 2080 hours per year and 50 percent of his/her time is
spent on provider services, then enter 1040.
The hours entered are the actual hours for which the physician is compensated by you for
furnishing services of a general benefit to your patients. If the physician is paid for unused
vacation, unused sick leave, etc., exclude the hours so paid from the hours entered. Time records
or other documentation that supports this allocation must be available for verification by your
contractor upon request. (See CMS Pub. 15-1, §2182.3E.)
Column 8.--Enter the unadjusted RCE limit for each line of data. This amount is the product of
the RCE amount entered in column 6 and the ratio of the physician’s provider component hours
entered in column 7 to 2080 hours.
Column 9.--Enter for each line of data five percent of the amounts entered in column 8.
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Column 12.--The computed RCE limit in column 8 may be adjusted upward (up to five percent of
the computed limit (column 9)) to take into consideration the actual costs of membership for
physicians in professional societies and continuing education paid by you.
Enter for each line of data the actual amounts of these expenses paid by you.
Column 13.--Enter for each line of data the result of multiplying the amount in column 5 by the
amount in column 12 and dividing that amount by the amount in column 3.
Column 14.--The computed RCE limit in column 8 may also be adjusted upward to reflect the
actual malpractice expense incurred by you for the physician’s (or a group of physicians) services
to your patients.
Enter for each line of data the actual amounts of these malpractice expenses paid by you.
Column 15.--Enter for each line of data the result of multiplying the amount in column 5 by the
amount in column 14 and dividing the result by the amount in column 3.
Column 16.--Enter for each line of data the sum of the amounts in columns 8 and 15 plus the lesser
of the amounts in columns 9 or 13.
Column 17.--Compute the RCE disallowance for each cost center by subtracting the RCE limit in
column 16 from your component remuneration in column 5. If the result is a negative amount,
enter zero.
Column 18.--The adjustment for each cost center entered represents the provider-based physician
elimination from costs entered on Worksheet A-8, column 2, line 8 and on Worksheet A, column
6 to each cost center affected. Compute the amount by deducting, for each cost center, the lesser
of the amounts recorded in column 5 (provider component remuneration) or column 16 (adjusted
RCE limit) from the total remuneration recorded in column 3.
Line Descriptions
Total Line.--Total the amounts in columns 3 through 5, 7 through 9, and 12 through 18.
Rev. 6
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4120
4120.
FORM CMS-2540-10
09-14
WORKSHEET B, PART I - COST ALLOCATION - GENERAL SERVICE COSTS
AND WORKSHEET B-1 - COST ALLOCATION - STATISTICAL BASIS
In accordance with 42 CFR 413.24(a), cost data must be based on an approved method of cost
finding and on the accrual basis of accounting except where governmental institutions operate on
a cash basis of accounting. Cost data based on such basis of accounting are acceptable subject to
appropriate treatment of capital expenditures. Cost finding is the process of recasting the data
derived from the accounts ordinarily kept by a provider to ascertain costs of the various types of
services rendered. It is the determination of these costs by the allocation of direct costs and
proration of indirect costs. The various cost finding methods recognized are outlined in 42 CFR
413.24(d). Worksheets B, Part I and B-1 have been designed to accommodate the step-down
method of cost finding. These worksheets may have to be modified to accommodate other methods
of cost finding which have been approved by the contractor for use by the SNF.
Worksheet B, Part I provides for the allocation of the expenses of each general service cost center
to those cost centers which receive the services. The cost centers serviced by the general service
cost centers include all cost centers within the provider organization, i.e., other general service
cost centers, ancillary service cost centers, inpatient routine service cost centers, outpatient service
cost centers, special purpose and other reimbursable cost centers, and non-reimbursable cost
centers. The total direct expenses are obtained from Worksheet A, column 7.
Worksheet B-1 provides for the proration of the statistical data needed to equitably allocate the
expenses of the general service cost centers on Worksheet B, Part I.
To facilitate the allocation process, the general formats of Worksheets B, Part I and B-1 are
identical. Each general service cost center has the same line number as its respective column
number across the top. The column and line numbers for each general service cost center are
identical on the two worksheets. In addition, the line numbers of each ancillary, routine, other
reimbursable, and non-reimbursable cost centers are identical on the two worksheets. The cost
centers and line numbers are consistent with Worksheet A. Note that lines 80, 81 and 82 from
Worksheet A are not used on Worksheets B and B-1.
The statistical basis shown at the top of each column on Worksheet B-1 is the recommended basis
of allocation of the cost center indicated.
A change in order of allocation and/or allocation statistics is appropriate for the current cost
reporting period if received by the contractor, in writing, within 90 days prior to the end of the cost
reporting period. The contractor has 60 days to make a decision or the change is automatically
accepted. The change must be shown to more accurately allocate the overhead cost, or if the
change is as accurate, should be changed due to simplification of maintaining the statistics. The
provider must include with the request all supporting documentation and a thorough explanation
of why the alternative approach should be used. If a change in statistics is requested, the provider
must maintain both sets of statistics until an approval is made. If the request is denied, the provider
must use the previously approved methodology. (See CMS Pub. 15-1, §2313)
Most cost centers are allocated on different statistical bases. However, for those cost centers for
which the basis is the same (e.g., square feet), the total statistical base over which the costs are
allocated differs because of the prior elimination of cost centers that have been closed.
41-54
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4120(Cont.)
When closing the general service cost centers, first close the cost centers that render the most
services to and receive the least services from other cost centers. The cost centers are listed in this
sequence from left to right on the worksheets. However, your circumstances may be such that a
more accurate result is obtained by allocating to certain cost centers in a sequence different from
that followed on these worksheets.
If the amount of any cost center on Worksheet A, column 7 has a credit balance, this must be
shown as a credit balance on Worksheet B, Part I, column 0. Allocate the costs from the applicable
overhead cost centers in the normal manner to such cost center showing a credit balance. After
receiving costs from the applicable overhead cost centers, if a general service cost center has a
credit balance at the point it is to be allocated, such general service cost center must not be
allocated. Rather, enter the credit balance in parentheses on line 99 as well as on the first line of
the column and on line 100. This enables column 18, line 100, to cross foot to columns 0 and 3A,
line 100. After receiving costs from the applicable overhead cost centers, if a revenue producing
cost center has a credit balance on Worksheet B, Part I, column 18, do not carry forward such
credit balance to Worksheet C.
On Worksheet B-1, enter on the first line in the column of the cost center being allocated the total
statistical base (including accumulated cost for allocating administrative and general expenses)
over which the expenses are to be allocated (e.g., for column 1, Capital Related - Buildings and
Fixtures, enter on line 1 the total square feet of the building on which depreciation was taken).
Such statistical base including accumulated cost for allocating administrative and general expenses
does not include any statistics related to services furnished under arrangements except where:
•
Both Medicare and non-Medicare costs of arranged for services are recorded in your
records; or
•
The contractor determines that you are able to and do gross up the costs and charges for
services to non-Medicare patients so that both cost and charges are recorded as if you had
furnished such services directly to all patients. (See CMS Pub. 15-1, §2314.)
For all cost centers (below the first line) to which the capital related cost is allocated, enter that
portion of the total statistical base applicable to each. The total sum of the statistical base applied
to each cost center receiving the services rendered must equal the total base entered on the first
line.
Enter on line 102 of Worksheet B-1 the total expenses of the cost center to be allocated. Obtain
this amount from Worksheet B, Part I, from the same column and line number used to enter the
statistical base on Worksheet B-1 (in the case of Capital Related - Buildings and Fixtures, this
amount is on Worksheet B, Part I, column 1, line 1).
Divide the amount entered on line 102 by the total statistics entered in the same column on the
first line. Enter the resulting unit cost multiplier on line 103. The unit cost multiplier must be
rounded to six decimal places.
Multiply the unit cost multiplier by that portion of the total statistics applicable to each cost center
receiving the services rendered. Enter the result of each computation on Worksheet B, Part I, in
the corresponding column and line. (See §4100.1 for rounding standards.)
Rev. 6
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FORM CMS-2540-10
09-14
After the unit cost multiplier has been applied to all the cost centers receiving the services rendered,
the total cost (line 100) of all of the cost centers receiving the allocation on Worksheet B, Part I,
must equal the amount entered on the first line. The preceding procedures must be performed for
each general service cost center. Each cost center must be completed on both Worksheets B, Part
I, and B-1 before proceeding to the next cost center.
If a general service cost center has a credit balance at the point it is allocated on Worksheet B, Part
I, such general service cost center must not be allocated. However, the statistic must be displayed
departmentally. No unit cost multiplier is calculated for lines 103 and 105 on Worksheet B-1.
Use lines 104 and 105 of Worksheet B-1 in conjunction with the allocation of capital-related cost
on Worksheet B, Part II. Complete line 104 for all columns after Worksheets B, Part I, and B-1
have been completed and the amount of direct and indirect capital-related cost has been determined
on Worksheet B, Part II. Line 105 for all columns is the unit cost multiplier used in allocating the
direct and indirect capital-related cost on Worksheet B, Part II. Compute the unit cost multiplier
after the amounts to be entered on line 104 have been determined by dividing the capital-related
cost recorded on line 104 by the total statistics entered in the same column on the first line. Round
the unit cost multiplier to six decimal places. (See instructions for Worksheet B, Part II, for the
complete methodology and exceptions.)
After the costs of the general service cost center have been allocated on Worksheet B, Part I, enter
in column 16 the sum of the costs in columns 3A through 15 for lines 30 through 95.
When an adjustment is required to expenses after cost allocation, show the amount applicable to
each cost center in column 17 of Worksheet B, Part I. A corresponding adjustment to Worksheet
B, Part II, may be applicable for capital-related cost adjustments. You must submit a supporting
worksheet showing the computation of the adjustment in addition to completing Worksheet B-2.
Some examples of adjustments which may be required to expenses after cost allocation are (1) the
allocation of available costs between the certified portion and the noncertified portion of a distinct
part provider and (2) costs attributable to unoccupied beds of a SNF with a restrictive admission
policy. (See CMS Pub. 15-1, §§2342 - 2344.3.)
After the adjustments have been made on Worksheet B, Part I, column 17, adjust the amounts in
column 16 by the amounts in column 17 and extend the new balances to column 18 for each line.
The total costs entered in columns 18, line 100, must equal the total costs entered in column 0, line
100.
Transfer the totals in column 18, lines 40 through 52 (ancillary service cost centers), lines 60
through 63 (outpatient service cost centers), and line 71, to Worksheet C, column 1, lines 40
through 71 respectively.
41-56
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FORM CMS-2540-10
Transfer the totals in column 18:
From Worksheet B, Part I, Column 18
4120 (Cont.)
To Worksheet D-1, Line 5
Line 30, SNF
For SNF
Line 31, NF
Sum of lines 30 and 31
For Titles V or XIX. For NF
Line 32, ICF/IID
For Title XIX. For ICF/IID
The non-reimbursable cost center totals, lines 90 through 95, are not transferred.
Column Descriptions
Column 1.--Depreciation on buildings and fixtures and expenses pertaining to buildings and
fixtures such as insurance, interest, rent, and real estate taxes are combined in this cost center to
facilitate cost allocation.
Column 2.--Providers that do not directly assign the depreciation on movable equipment and
expenses pertaining to movable equipment such as insurance, interest, and rent as part of their
normal accounting systems must accumulate the expenses in this cost center.
Column 4.--Allocate the administrative and general expenses on the basis of accumulated costs.
Therefore, the amount entered on Worksheet B-1, column 4, line 4, is the difference between the
amount on Worksheet B, Part I, column 3A and the amount entered on Worksheet B-1, column
4A.
A negative cost center balance in the statistics for allocating administrative and general expenses
causes an improper distribution of this overhead cost center. Exclude negative balances from the
allocation statistics.
Rev. 7
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4121
4121.
FORM CMS-2540-10
08-16
WORKSHEET B, PART II - ALLOCATION OF CAPITAL-RELATED COSTS
This worksheet provides for the determination of direct and indirect capital-related costs allocated
to inpatient general routine services, special care, and ancillary services as well as to other cost
centers. This worksheet is needed to provide CMS with data on capital-related costs for program
purposes.
Use this worksheet in conjunction with Worksheets B, Part I, and B-1. The format and allocation
process employed are identical to that used on Worksheets B, Part I, and B-1.
Column 0.--If capital-related costs have been directly assigned to specific cost centers on
Worksheet A, column 2, enter those amounts directly assigned from your records. If you include
costs incurred by a related organization in your cost report, the portion of these costs that are
capital-related costs are considered directly assigned capital-related costs of the applicable cost
center. For example, a provider that is part of a chain organization includes some costs incurred
by the home office of the chain organization in its administrative and general cost center. The
amount so included representing capital-related cost is included in this column.
Columns 1 and 2.--The amounts entered in column 1, lines 3 through 95, are obtained from
Worksheet B, Part I, column 1, lines 3 through 95. The amounts entered in column 2, lines 3
through 95, are obtained from Worksheet B, Part I, column 2, lines 3 through 95.
Enter on Worksheet B-1, line 104, for each cost center (column) the capital-related costs to be
allocated. Report these costs on the first line of each column on Worksheet B, Part II. Complete
a unit cost multiplier for each column by dividing the amount on line 104 of Worksheet B-1 by the
statistic reported on the first line of the same column. Enter the unit cost multiplier on line 105
and round to six decimal places, e.g., .102589241 is rounded to .102589. The allocation process
on Worksheet B, Part II, is identical to that used on Worksheets B, Part I, and B-1.
Multiply the unit cost multiplier by the portion of the total statistic applicable to each cost center.
Enter the result of each computation on Worksheet B, Part II, in the corresponding column and
line.
After the unit cost multiplier has been applied to all the cost centers, the total cost on Worksheet
B, Part II, line 100, of all the cost centers receiving the allocation must equal the amount being
allocated on the first line of the column. These procedures must be performed for each general
service cost center. Each cost center must be completed on Worksheets B-1 and B, Part II, before
proceeding to the next cost center.
4122.
WORKSHEET B-2 - POST STEP DOWN ADJUSTMENTS
This worksheet provides an explanation of the post Step down adjustment reported in column 17
of Worksheet B, Parts I and II.
Column 1.--Enter a brief description of the post Step down adjustment.
Column 2.--The post Step down adjustment may be made on Worksheet B, Parts I and II. Enter
the appropriate part to which the post Step down adjustment applies.
Column 3.--Enter the Worksheet B line number to which the adjustment applies.
Column 4.--Enter the amount of the adjustment. Transfer these amounts to the applicable lines on
Worksheet B, Parts I or II, column 17.
41-58
Rev. 7
08-16
4123.
FORM CMS-2540-10
4123
WORKSHEET C - RATIO OF COST TO CHARGES FOR ANCILLARY AND
OUTPATIENT COST CENTERS
Column 1.--Enter on each line the amount from the corresponding line of Worksheet B, Part I,
column 18. Do not bring forward any cost center with a credit balance from Worksheet B, Part I,
column 18. However, report the charges applicable to such cost centers with a credit balance in
column 2 of the applicable line on Worksheet C.
Column 2.--Enter on each cost center line the total gross patient charges including charity care for
that cost center. Include in the applicable cost centers items reimbursed on a fee schedule do not
include Medicare charges applicable to items that are excluded from SNF PPS and paid on a fee
schedule in the Medicare charges reported on Worksheet D. However, include your standard
customary charges for these items in total charges on Worksheet C.
Column 3.--Divide the cost for each cost center in column 1 by the total charges for the cost center
in column 2 to determine the ratio of total cost to total charges. Enter the resultant department
ratios in this column. Round ratios to 6 decimal places, e.g., .102589241 is rounded to .102589.
Rev. 7
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4124
4124.
FORM CMS-2540-10
08-16
WORKSHEET D - APPORTIONMENT OF ANCILLARY AND OUTPATIENT
COST
A separate copy of this worksheet must be completed for each situation applicable under titles V,
XVIII, and XIX.
4124.1 Part I - Calculation of Ancillary and Outpatient Cost.--This worksheet provides for the
apportionment of cost applicable to inpatient and outpatient services reimbursable under titles V,
XVIII, and XIX for SNFs, NFs, ICF/IID and Other in accordance with 42 CFR 413.53(b).
NOTE: For titles V and XIX, use columns 1, 2, and 4.
Column 1.--Enter the ratio of cost to charges developed for each cost center from Worksheet C,
column 3.
Columns 2 and 3.--Enter from your records or the PS&R, the program SNF charges for each cost
center.
For title XVIII, Part B, transfer the charges (less any professional component charges included
therein) from column 3, line 100, plus Part II, line 2 to Worksheet E, Part I, line 20.
Provide a reconciliation showing how the elimination of any professional component charges was
accomplished.
Columns 4 & 5.--Multiply the indicated program charges in column 2 by the ratio in column 1 to
determine the program expenses. Transfer column 4, sum of lines 40 through 52, to Worksheet E,
Part I, line 1. Title XVIII outpatient, Part B expenses will be transferred from column 5, line 100,
to Worksheet E, Part I, line 17.
Line 48.--Enter only the program charges for medical supplies charged to patients that are not paid
on a fee schedule.
41-60
Rev. 7
08-16
FORM CMS2540-10
4124.3
4124.2 Part II - Apportionment Vaccine Cost. This part provides for the apportionment of the
costs applicable to the administration and cost of the following vaccines: Pneumococcal,
Hepatitis B, Influenza, and Osteoporosis.
Line 1.--Enter the cost to charges ratio from Worksheet C, column 3, line 49.
Line 2.--Enter the program charges from the PS&R or from provider records.
Line 3.--Multiply line 1 by line 2 and enter the result. Transfer this amount to Worksheet E, Part
I, line 18.
4124.3 Part III - Calculation of Pass Through Costs for Nursing & Allied Health.--This part
calculates the ancillary costs associated with Nursing & Allied costs applicable for pass through
for Title XVIII.
Column 1.--Enter on each ancillary line the total ancillary costs from Worksheet B, Part I, column
18
Column 2.--Enter the Nursing & Allied costs allocated to ancillary cost centers on Worksheet B,
Part I, column 14.
Column 3.--Calculate the ratio of Nursing & Allied Health costs to total costs for each ancillary
cost center. Divide the amounts in column 2 by the amounts in column 1.
Column 4.--Enter the title XVIII Part A cost from Part I, column 4 above.
Column 5.--Determine the title XVIII pass through amount for Nursing & Allied costs by
multiplying the ratios in column 3 times the cost in column 4. Transfer the total amount on line
100, column 5 to Worksheet E, Part I, line 2.
Rev. 7
41-61
4125
FORM CMS-2540-10
4125.
WORKSHEET D-1 - COMPUTATION OF INPATIENT ROUTINE COSTS
08-16
This worksheet provides for the computation of SNF inpatient operating cost in accordance with
42 CFR 413.53 (determination of cost of services to beneficiaries) and 42 CFR 413.30 (limitations
on reimbursable costs). This worksheet applies to all Title V, Title XVIII, and Title XIX inpatient
routine costs.
A separate copy of this worksheet must be completed for the SNF, NF, and ICF/IID. Also, a
separate copy of this worksheet must be completed for each health care program under which
inpatient operating costs are computed. Report separately the required statistics for the SNF, NF,
and ICF/IID.
4125.1
Part I - Calculation of Inpatient Routine Costs.
At the top of each page, indicate by checking the appropriate box the health care program and
provider component for which the page is prepared.
Line Descriptions
Line 1.--Enter the following data depending on the health care program and provider component
for which the page is completed:
Description
SNF
NF
ICF/IID
EXCEPTION:
Inpatient Days From
Worksheet S-3, Part I, column 7, line 1, including private
room days for title XVIII
Worksheet S-3, Part I, column 7, line 2 for titles V and
XIX
Worksheet S-3, Part I, column 7, line 3 for title XIX
When the SNF is located in a State that licenses the provider as an SNF
regardless of the level of care given for titles V and XIX patients, enter the
days from Worksheet S-3, column 7, sum of lines 1 and 2.
Line 2.--Enter the total private room days. (From provider’s records.)
Line 3.--Enter the following data depending on the health care program and provider component
for which the page is completed:
Description
SNF
NF
ICF/IID
EXCEPTION:
Inpatient Days From
Worksheet S-3, Part I, column 4, line 1, for title XVIII
Worksheet S-3, Part I, column 3, line 2 for title V and
Worksheet S-3, Part I, column 5, line 2 for title XIX
Worksheet S-3, Part I, column 5, line 3 for title XIX
When the SNF is located in a State that certifies the provider as an SNF
regardless of the level of care given for titles V and XIX patients, enter the
program inpatient days from Worksheet S-3, column 3, lines 1 and 2 for title
V and from Worksheet S-3, column 5, lines 1 and 2 for title XIX.
Line 4.--Enter the total medically necessary private room days applicable to each health care
program and each provider component.
41-62
Rev. 7
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FORM CMS-2540-10
4125.1 (Cont.)
Line 5.--For a full cost report, enter the total general inpatient routine service costs from Worksheet
B, Part I, column 18, SNF from line 30, NF from line 31, or ICF/IID from line 32.
EXCEPTION:
When the SNF is located in a State that licenses the provider as an SNF
regardless of the level of care given for Titles V and XIX patients enter the
general inpatient routine service costs from lines 30 and 31.
Line 6.--Enter the total charges for general inpatient routine services for the SNF, the NF, or the
ICF/IID as applicable. These charges should agree with the amounts on Worksheet G-2, column
1, lines 1, 2, and 3. See exception after line 5 above.
Line 7.--Enter the general inpatient routine cost/charge ratio (rounded to six decimal places, e.g.,
.102589241 is rounded to .102589) by dividing the total inpatient general routine service costs
(line 5) by the total inpatient general routine service charges (line 6).
Line 8.--Enter the private room charges from your records.
Line 9.--Enter the average per diem charge (rounded to two decimal places) for private room
accommodations by dividing the total charges for private room accommodations (line 8) by the
total number of days of care furnished in private room accommodations (line 2).
Line 10.--Enter the semi-private room charges from your records.
Line 11.--Enter the average per diem charge (rounded to two decimal places) for semi-private
accommodations by dividing the total charges for semi-private room accommodations (line 10) by
the total number of days of care furnished in semi-private room accommodations (line 1 – line 2).
Line 12.--Subtract the average per diem charge for all semi-private accommodations (line 11) from
the average per diem charge for all private room accommodations (line 9) to determine the average
per diem private room charge differential. If a negative amount results from this computation,
enter zero.
Line 13.--Multiply the average per diem private room charge differential (line 12) by the inpatient
general routine cost/charge ratio (line 7) to determine the average per diem private room cost
differential (rounded to two decimal places).
Line 14.--Multiply the average per diem private room cost differential (line 13) by the private room
accommodation days (line 2) to determine the total private room accommodation cost differential
adjustment.
Line 15.--Subtract the private room cost differential adjustment (line 14) from the general inpatient
routine service cost (line 5) to determine the adjusted general inpatient routine service cost net of
private room accommodation cost differential adjustment.
Line 16.--Determine the adjusted general inpatient routine service cost per diem by dividing the
amount on line 15 by inpatient days (including private room days) shown on line 1.
Line 17.--Determine the routine service cost by multiplying the program inpatient days (including
the private room days) shown on line 3 by the amount on line 16.
Rev. 7
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4125.2
FORM CMS-2540-10
08-16
Line 18.--Determine the medically necessary private room cost applicable to the program by
multiplying line 4 by the amount on line 13.
Line 19.--Add the amounts on lines 17 and 18 to determine the total program general inpatient
routine service cost.
Line 20.--Enter the capital-related cost allocated to the general inpatient service cost center from
Worksheet B, Part II, column 18, SNF from line 30, NF from line 31, or ICF/IID from line 32. See
exception after line 5 above.
Line 21.--Determine the per diem capital-related cost by dividing line 20 by inpatient days on line
1.
Line 22.--Determine the program capital-related cost by multiplying line 21 by line 3.
Line 23.--Determine the inpatient routine service cost by subtracting the amount on line 22 from
the amount on line 19.
Line 24.--Obtain the aggregate charges to beneficiaries for excess costs from your records.
Line 25.--Obtain the total program routine service cost for comparison to the cost limitation by
subtracting the amount on line 24 from the amount on line 23.
Line 26.--This line is not applicable for title XVIII, but may be currently used for title V and or
title XIX. Enter the per diem limitation applicable to the respective title.
Line 27.--This line is not applicable for title XVIII, but may be currently used for title V and or
title XIX. Obtain the inpatient routine service cost limitation by multiplying the number of
inpatient days shown on line 3 by the cost limit for inpatient routine service cost applicable to you
for the period for which the cost report is being filed. This amount is provided by your contractor
and is entered in the space provided in the line description.
Line 28.--This line is not applicable for title XVIII, but may be used for title V and or title XIX.
Enter the amount of reimbursable inpatient routine service cost which is determined by adding line
22 to the lesser of lines 25 or 27. Transfer this amount to the appropriate Worksheet E, Part II,
line 4.
4125.2
Part II - Calculation of Inpatient Nursing & Allied Health Cost for PPS Pass Through.
Line 1.--Enter the total SNF inpatient days from Worksheet S-3, Part I, column 7, line 1.
Line 2.--Enter the SNF program inpatient days from Worksheet S-3, Part I, column 4, line 1.
Line 3.--Enter the program Nursing & Allied Health cost from Worksheet B, Part I, column 14,
line 30 for SNF. Do not complete for titles V or XIX.
Line 4.--Calculate the ratio of program days to total days. Divide line 2 by line 1.
Line 5.--Calculate the Nursing & Allied Health pass through cost. Multiply the amount on line 3
times the amount on line 4. Transfer this amount to Worksheet E, Part I, line 2, for title XVIII.
41-64
Rev. 7
03-18
4130.
FORM CMS-2540-10
4130.1
WORKSHEET E – Parts I and II
Worksheet E is used to calculate reimbursement settlement. Use the applicable part of Worksheet
E as follows:
Part I
-
Calculation of Reimbursement Settlement for Title XVIII
Part II
-
Calculation of Reimbursement Settlement for Title V and Title XIX
4130.1
Part I – Calculation of Reimbursement Settlement for Title XVIII.--Use this part to
calculate reimbursement settlement under SNF PPS for program services. SNFs are reimbursed
by Medicare under SNF PPS for cost reporting periods beginning on or after July 1, 1998.
Part A - Inpatient Service PPS Provider Computation of Reimbursement
Line 1.--Enter the prospective payment amount from your PS&R.
Line 2.--Enter the sum of title XVIII Nursing & Allied Health costs, from Worksheet D, Part III,
column 5, line 100 and Worksheet D-1, Part II, line 5.
Line 3.--Enter the sum of lines 1 and 2.
Line 4.--Enter the amounts paid or payable by workmen’s compensation and other primary payers
where program liability is secondary to that of the primary payer. There are six situations under
which Medicare payment is secondary to a primary payer:
1.
2.
3.
4.
5.
6.
Workmen’s compensation,
No fault coverage,
General liability coverage,
Working aged provisions,
Disability provisions, and
Working ESRD beneficiary provisions.
Generally, when payment by the primary payer satisfies the liability of the program beneficiary,
for cost reporting purposes, the services are considered to be non-program services. (The primary
payment satisfies the beneficiary’s liability when you accept that payment as payment in full. Note
this on no-pay bills submitted in these situations.) The patient days and charges are included in
total patient days and charges but are not included in program days and charges. In this situation,
no primary payer payment is entered on line 4.
However, if the payment by the primary payer does not satisfy the beneficiary’s obligation, the
program pays (in situations 1, 2, and 3) the amount it otherwise pays (absent primary payer
payment) less the primary payer payment and any deductible and coinsurance. In situations 1, 2,
and 3, primary payer payment is not credited toward the beneficiary’s deductibles and coinsurance.
In situations 4 and 5, the program pays the lesser of (a) the amount it otherwise pays (without
regard to the primary payer payment or deductible and coinsurance) less the primary payer
payment; or (b) the amount it otherwise pays (without regard to primary payer payment or
deductibles and coinsurance) less applicable deductible and coinsurance. In situations 4 and 5,
primary payer payment is credited toward the beneficiary’s deductible and coinsurance obligation.
Rev. 8
41-65
4130.1 (Cont.)
FORM CMS-2540-10
03-18
If the primary payment does not satisfy the beneficiary’s liability, include the covered days and
charges in program days and charges and include the total days and charges in total days and
charges for cost apportionment purposes. Enter the primary payer payment on line 4 to the extent
that primary payer payment is not credited toward the beneficiary's deductible and coinsurance
(situations 4 and 5). Primary payer payments that are credited toward the beneficiary's deductible
and coinsurance are not entered on line 4.
Line 5.--Enter the Part A coinsurance billed to Medicare beneficiaries. Include any primary payer
payments applied to Medicare beneficiaries' coinsurance in situations where the primary payer
payments do not fully satisfy the obligation of the beneficiary to the provider. Do not include any
primary payer payments applied to Medicare beneficiaries' coinsurance in situations where the
primary payer payment fully satisfies the obligation of the beneficiary to the provider. DO NOT
INCLUDE coinsurance billed to program patients for physicians' professional services.
Line 6.--Enter program allowable bad debts for deductibles and coinsurance (from your records),
excluding deductibles and coinsurance for physicians' professional services and net of bad debt
recoveries.
Line 7.--Enter the allowable bad debts for full-benefit dual eligible individuals. This amount must
also be included in the amount on line 6.
Line 8. --Calculate reimbursable bad debts as follows: ((line 6 - line 7) times 70 percent) PLUS
the amount on line 7. For cost reporting periods that begin on or after October 1, 2012, as amended
by section 3201(b) of the Middle Class Tax Extension and Job Creation Act of 2012, calculate this
line as follows: [((line 6 - line 7) times 65 percent) + (line 7 times 88 percent)]. For cost reporting
periods that begin on or after October 1, 2013, calculate this line as follows: [((line 6 - line 7)
times 65 percent) + (line 7 times 76 percent)]. For cost reporting periods that begin on or after
October 1, 2014, calculate this line as follows: line 6 times 65 percent.
Line 9.--Enter the amount of recovery of reimbursable bad debts. This amount is for statistical
purposes only, and does not enter into any reimbursement calculation.
Line 10.--Enter the applicable program's share of the reasonable compensation paid to physicians
for services in utilization review committees applicable to the SNF.
Line 11.--Enter the sum of line 3, plus line 8 and 10 for title XVIII, plus or minus the sum of lines
4, and line 5.
Line 12.--Enter interim payments from Worksheet E-1, column 2, line 4.
NOTE: Include amounts received from PPS (for inpatient routine services) as well as amounts
received from ancillary services.
Line 13.--Your contractor will enter the Part A tentative adjustments from Worksheet E-1, column
2.
Line 14.--Enter OTHER adjustments. For example, enter an adjustment resulting from changing
the recording of vacation pay from cash basis to accrual basis. (See CMS Pub. 15-1, §2146.4.)
Specify the adjustment in the space provided.
Line 14.50.--Enter the Pioneer ACO demonstration payment adjustment amount. Obtain this
amount from the PS&R.
41-66
Rev. 8
03-18
FORM CMS-2540-10
4130.1 (Cont.)
Line 14.99.--For cost reporting periods that overlap or begin on or after April 1, 2013, enter the
sequestration adjustment amount as [(2 percent times (total days in the cost reporting period that
occur during the sequestration period beginning on or after April 1, 2013, divided by total days in
the entire cost reporting period, rounded to four decimal places)) times the sum of (line 11, minus
line 14.50, plus or minus line 14 and its subscripts not previously identified)]. If the sum of line
11 minus line 14.50, plus or minus line 14 and its subscripts not previously identified is less than
zero, do not calculate the sequestration adjustment.
Line 15.--Enter the sum of the amount on line 11 minus lines 12, 13 and 14.99, plus or minus line
14 and its subscripts not previously identified. Transfer this amount to Worksheet S, Part III,
column 2, line 1.
Line 16.--Enter the program reimbursement effect of protested items. Estimate the reimbursement
effect of the nonallowable items by applying reasonable methodology which closely approximates
the actual effect of the item as if it had been determined through the normal cost finding process.
(See §115.2.) Attach a worksheet showing the details and computations for this line.
Part B – Ancillary Service Computation of Reimbursement Lessor of Cost of Charges – Title
XVIII Only
Use this part to calculate reimbursement settlement for Part B services for SNFs under title XVIII.
Line 17.--Enter the amount of Part B ancillary services furnished to Medicare patients. Obtain this
amount from Worksheet D, Part I column 5, line 100.
Line 18.--Enter the vaccine cost from Worksheet D, Part II, line 3.
Line 19.--Enter the sum of the amounts on lines 17 and 18.
Line 20.--Report the charges applicable to the ancillary services from Worksheet D, Part I, column
3, line 100, plus Worksheet D, Part II, Line 2.
Line 21.--Enter the lesser of line 19 or 20.
Line 22.--Enter the amounts paid or payable by workmen's compensation and other primary payers
when program liability is secondary to that of the primary payer. There are six situations under
which Medicare payment is secondary to a primary payer:
1.
2.
3.
4.
5.
6.
Workmen's compensation,
No fault coverage,
General liability coverage,
Working aged provisions,
Disability provisions, and
Working ESRD beneficiary provisions.
Generally, when payment by the primary payer satisfies the liability of the program beneficiary,
for cost reporting purposes, the services are considered non-program services. (The primary
payment satisfies the beneficiary's liability when you accept that payment as payment in full. Note
this on no-pay bills submitted in these situations.) The patient days and charges are included in
total patient days and charges but are not included in program patient days and charges. In this
situation, no primary payer payment is entered on line 22.
Rev. 8
41-67
4130.1 (Cont.)
FORM CMS-2540-10
03-18
However, if the payment by the primary payer does not satisfy the beneficiary's obligation, the
program pays (in situations 1, 2, and 3) the amount it otherwise pays (absent primary payer
payment) less the primary payer payment and any applicable deductible and coinsurance. In
situations 1, 2, and 3, primary payer payment is not credited toward the beneficiary's deductibles
and coinsurance. In situations 4 and 5, the program pays the lesser of (a) the amount it otherwise
pays (without regard to the primary payer payment or deductibles and coinsurance) less the
primary payer payment; or (b) the amount it otherwise pays (without regard to primary payer
payment or deductibles and coinsurance) less applicable deductible and coinsurance. In situations
4 and 5, primary payer payment is credited toward the beneficiary's deductible and coinsurance
obligation.
If the primary payment does not satisfy the beneficiary's liability, include the covered days and
charges in program days and charges and include the total days and charges in total days and
charges for cost apportionment purposes. Enter the primary payer payment on line 22 to the extent
that primary payer payment is not credited toward the beneficiary's deductible and coinsurance.
Primary payer payments that are credited toward the beneficiary's deductible and coinsurance are
not entered on line 22.
Line 23.--Enter the Part B deductible and coinsurance billed to Medicare beneficiaries. Include
any primary payer payments applied to Medicare beneficiaries' coinsurance in situations where the
primary payer payments do not fully satisfy the obligation of the beneficiary to you. Do not include
any primary payer payments applied to Medicare beneficiaries' coinsurance in situations where the
primary payer payment fully satisfies the obligation of the beneficiary to you. DO NOT INCLUDE
coinsurance billed to program patients for physicians' professional services.
Line 24.--Enter program allowable bad debts for deductibles and coinsurance (from your records),
excluding deductibles and coinsurance for physicians' professional services and net of bad debt
recoveries.
Line 24.01.--For cost reporting periods that begin on or after October 1, 2012, enter the allowable
bad debts for dually eligible beneficiaries. This amount must also be included in the amount on
line 24.
Line 24.02.--For cost reporting periods that begin prior to October 1, 2012, enter the amount from
line 24. For cost reporting periods that begin on or after October 1, 2012, calculate this line as
follows: [((line 24 - line 24.01) times 65 percent) + (line 24.01 times 88 percent)]. For cost
reporting periods that begin on or after October 1, 2013, calculate this line as follows: [((line 24 line 24.01) times 65 percent) + (line 24.01 times 76 percent)]. For cost reporting periods that begin
on or after October 1, 2014, calculate this line as follows: line 24 times 65 percent.
Line 25-- Enter the sum of the amounts on lines 21, and 24.02, minus the amounts on lines 22, and
23.
Line 26.--Enter interim payment from Worksheet E-1, column 4, line 4.
Line 27.--Your contractor will enter the Part B tentative adjustments from Worksheet E-1, column
4.
Line 28.--Enter OTHER adjustments
Line 28.50.--Enter the Pioneer ACO demonstration payment adjustment amount. Obtain this
amount from the PS&R.
41-68
Rev. 8
03-18
FORM CMS-2540-10
4130.1 (Cont.)
Line 28.99.--For cost reporting periods that overlap or begin on or after April 1, 2013, enter the
sequestration adjustment amount as [(2 percent times (total days in the cost reporting period that
occur during the sequestration period beginning on or after April 1, 2013, divided by total days in
the entire cost reporting period, rounded to four decimal places)) times the sum of (line 25, minus
line 28.50, plus or minus line 28 and its subscripts not previously identified)]. If the sum of line
25 minus line 28.50, plus or minus line 28 and its subscripts not previously identified is less than
zero, do not calculate the sequestration adjustment.
Line 29.--Enter the sum of the amount on line 25 minus lines 26, 27 and 28.99, plus or minus line
28 and its subscripts not previously identified. Transfer this amount to Worksheet S, Part III,
column 3, line 1.
Line 30.--Enter the program reimbursement effect of protested items. Estimate the reimbursement
effect of the nonallowable items by applying reasonable methodology which closely approximates
the actual effect of the item as if it had been determined through the normal cost finding process.
(See §115.2.) Attach a worksheet showing the details and computations for this line.
Rev. 8
41-68.1
4130.1 (Cont.)
FORM CMS-2540-10
03-18
This page intentionally left blank.
41-68.2
Rev. 8
08-16
FORM CMS-2540-10
4130.2
4130.2 Part II – Calculation of Reimbursement Settlement for Title V and Title XIX Only.--Use
Worksheet E, Part II, to calculate reimbursement settlement for titles V, and XIX services
furnished by SNFs, NFs, and ICF/IID/s reimbursed under cost principles.
Mark in the appropriate box at the top of each page of Worksheet E, Part II, to indicate the program
and the provider component for which it is used.
Line Descriptions
Line 1.--Enter the cost of ancillary services furnished to inpatients for titles V, and XIX. Transfer
these amounts from Worksheet D, Part I, column 4, lines 40 through 52.
Line 2.--Enter Nursing & Allied Health costs for title V or title XIX from Worksheet D-1, part II,
line 5 accordingly.
Line 3. -- For titles V and XIX, enter the cost of outpatient services. Obtain the amount from
Worksheet D, Part I, column 4, lines 60 through 71.
Line 4.--Enter the inpatient operating costs from Worksheet D-1, line 28.
Line 5.--Enter the applicable program's share of the reasonable compensation paid to physicians
for services on utilization review committees applicable to the SNF, from the provider records.
Line 7.--Enter the applicable charge differential between semi-private and less than semi-private
accommodations. The amount of the differential is the difference between the customary charge
for semi-private accommodations and the customary charge for the less than semi-private
accommodations furnished for all program patient days when the accommodations provided were
not medically necessary.
Line 8.--Enter the amount on line 6 minus the amount on line 7.
Line 9.--Enter the amounts paid or payable by workmen's compensation and other primary payers
when program liability is secondary to that of the primary payer. There are six situations under
which Medicare payment is secondary to a primary payer:
1.
2.
3.
4.
5.
6.
Workmen's compensation,
No fault coverage,
General liability coverage,
Working aged provisions,
Disability provisions, and
Working ESRD beneficiary provisions.
Generally, when payment by the primary payer satisfies the liability of the program beneficiary,
for cost reporting purposes, the services are considered non-program services. (The primary
payment satisfies the beneficiary's liability when the provider accepts that payment as payment in
full. Note this on no-pay bills submitted in these situations.) The patient days and charges are
included in total patient days and charges, but are not included in program patient days and charges.
In this situation, no primary payer payment is entered on line 9.
Rev. 7
41-69
4130.2 (Cont.)
FORM CMS-2540-10
08-16
However, when the payment by the primary payer does not satisfy the beneficiary's obligation, the
program pays (in situations 1, 2, and 3) the amount it otherwise pays (absent primary payer
payment) less the primary payer payment and applicable deductibles and coinsurance. In
situations 4 and 5, the program pays the lesser of (a) the amount it otherwise pays (without regard
to the primary payer payment or deductibles and coinsurance) less the primary payer payment; or
(b) the amount it otherwise pays (without regard to primary payer payment or deductibles and
coinsurance) less applicable deductibles and coinsurance. In all situations for services rendered
on or after November 13, 1989, the primary payer payment is credited toward the beneficiary's
deductible and coinsurance obligation.
When the primary payment does not satisfy the beneficiary's liability, include the covered days
and charges in program days and charges and include the total days and charges in total days and
charges for cost apportionment purposes. Enter the primary payer payment on line 9 to the extent
that primary payer payment is not credited toward the beneficiary's deductible and coinsurance
(situations 4 and 5). Primary payer payments that are credited toward the beneficiary's deductible
and coinsurance are not entered on line 9.
Line 10.--Enter the amount on line 8 minus the amount on line 9.
Lines 11 through 15.--These lines provide for the accumulation of charges which relate to the
reasonable cost on line 10.
Do not include on these lines (1) the portion of charges applicable to the excess costs of luxury
items or services (see CMS Pub. 15-1, §2104.3).
If the charges on Worksheet C do include such professional component, eliminate the amount of
the professional component from the charges to be entered on lines 11 and 13. Submit a schedule
showing these computations with the cost report.
Line 11.--For titles V or XIX only; enter the total charges for inpatient ancillary services from
Worksheet D, Part I, column 2, lines 40 through 52 net of professional component.
Line 12.--For titles V and XIX only, enter the total charges for outpatient services from Worksheet
D, Part I, column 2, lines 60 through 71 net of professional component.
Line 13.--Enter the program inpatient routine service charges from your records for the applicable
component.
The amount on this line includes covered late charges which have been billed to the program where
the patient’s medical condition is the cause of the extended stay. In addition, these charges include
the charges for semi-private accommodations of inpatients which workmen’s compensation and
other primary payers paid. Adjust these charges on line 13 in determining final settlement.
Line 14.--If the amount entered on line 12 has not been adjusted to take into consideration the
differential between semi-private room charges and charges for less than semi-private
accommodations. Enter the amount from line 7.
Line 15.--Enter the sum of lines 11 through 13 minus line 14.
Lines 16 through 19.--These lines provide for the reduction of program charges when the provider
does not actually impose such charges in the case of most patients liable for payment for services
on a charge basis or fails to make reasonable efforts to collect such charges from those patients.
Providers which do impose these charges and make reasonable efforts to collect the charges from
patients liable for payment for services on a charge basis are not required to complete lines 16
through 18 but instead enter on line 19 the amount from line 15. (See 42 CFR 413.13(b).) In no
instance may the customary charges on line 19 exceed the actual charge on line 15.
41-70
Rev. 7
03-18
FORM CMS-2540-10
4130.2 (Cont.)
Computation of Reimbursement Settlement
Line 20.--Enter the lesser of reasonable cost (line 8 before the application of the primary payer
amount) or customary charges (line 19), minus the primary payer amount on line 9.
Line 21.--Enter the deductibles billed to title V and title XIX beneficiaries.
Line 22.--Enter the amount on line 20 minus the amount on line 21.
Line 23.--Enter the coinsurance billed to beneficiaries. DO NOT INCLUDE coinsurance billed to
program patients for physicians’ professional services.
Line 24.--Enter the amount on line 22 minus the amount on line 23.
Line 25.--Enter program allowable bad debts net of bad debt recoveries for deductibles and
coinsurance (from your records), excluding deductibles and coinsurance for physicians’
professional services.
Line 26.--Enter the sum of the amounts on lines 24 and 25.
Line 27.--If your cost limit is raised as a result of your request for review, amounts which were
erroneously collected on the basis of the initial cost limit are required to be refunded to the
beneficiary. Enter any amounts which are not refunded either because they are less than $5.00
collected from a beneficiary or because the provider is unable to locate the beneficiary.
Line 28.--Enter the program’s share of any recovery of excess depreciation applicable to prior
years resulting from provider termination from the program or a decrease in program utilization.
(See CMS Pub. 15-1, §§136 - 136.16.)
Line 29.--Enter any other adjustments. For example, enter an adjustment resulting from changing
the recording of vacation pay from a cash basis to an accrual basis. (See CMS Pub. 15-1, §2146.4.)
Specify the adjustment in the space provided.
Include any portion of the amount of the State’s bill for determining the validity of nurse aide
training and testing under §1919(b)(5) of the Social Security Act. This adjustment includes the
State’s cost of deeming individuals to have completed training and testing requirements and the
State’s cost of determining the competency of individuals trained by or in a facility-based program.
Line 30.--Enter the program’s share of any net depreciation adjustment applicable to prior years
resulting from the gain or loss from the disposition of depreciable assets. (See CMS Pub. 15-1,
§§132-132.4.) Enter in parentheses ( ) the amount of any excess depreciation taken
NOTE: Section 1861 (v) (1) (O) sets a limit on the valuation of a depreciable asset that may be
recognized in establishing an appropriate allowance for depreciation, and for interest on capital
indebtedness after a change of ownership that occurs on or after December 1, 1997.
Line 31.--Enter the sum of the amounts on line 26, plus or minus lines 29 and 30, minus lines 27
and 28.
Line 32.--Enter the Title V or Title XIX interim payment from your records.
Rev. 8
41-71
4130.2 (Cont.)
FORM CMS-2540-10
03-18
Line 33.--Enter a negative amount in parentheses ( ). Transfer titles V and XIX SNF amounts on
this line to Worksheet S, Part III, line 1, columns 1 or 4, as applicable. Transfer titles V and XIX
NF amounts to Worksheet S, Part III, line 2, columns 1 or 4, respectively. Transfer title XIX
ICF/IID amounts to Worksheet S, Part III, line 3, column 4.
41-72
Rev. 8
08-16
4131.
FORM CMS-2540-10
4131
WORKSHEET E-1 - ANALYSIS OF PAYMENTS TO PROVIDERS FOR
SERVICES RENDERED
Complete an analysis of payments to providers for services furnished for each component of the
health care complex which has a separate provider number. Worksheet E-1 is used by the SNF
when the provider has received Medicare interim payments made by the contractor. It must not
be completed for purposes of reporting interim payments for titles V or XIX.
The following components use one of the indicated worksheets instead of Worksheet E-1:
• SNF-based HHAs use Worksheet H-5;
• SNF-based RHC/FQHCs use Worksheet I-5; and
• SNF-based CMHC’s use Worksheet J-4.
The column headings designate two categories of payments:
Columns l and 2 - Inpatient Part A
Columns 3 and 4 - Part B
You should complete lines 1 through 4. Your contractor will complete lines 5 through 9. All
amounts reported on this worksheet must be for services, the cost of which is included in this cost
report.
NOTE: DO NOT reduce any interim payments by recoveries as result of medical review
adjustments where recoveries were based on a sample percentage applied to the universe
of claims reviewed and the PS&R was not also adjusted.
Line Descriptions
Line 1.--Enter the total Medicare interim payments paid to you. The amount entered must reflect
the sum of all interim payments paid on individual bills (net of adjustment bills) for services
rendered in this cost reporting period. The amount entered must include amounts withheld from
your interim payments due to an offset against overpayments to you, applicable to the prior cost
reporting periods. Do not include (1) any retroactive lump sum adjustment amounts based on a
subsequent revision of the interim rate, (2) tentative or net settlement amounts, or (3) interim
payments payable. If you are reimbursed under the periodic interim payment method of
reimbursement, enter the periodic interim payments received for this cost reporting period.
Line 2.--Enter the total Medicare interim payments payable on individual bills. Since the cost in
the cost report is on an accrual basis, this line represents the amount of services rendered in the
cost reporting period but not paid as of the end of the cost reporting period.
Line 3.--Enter the amount of each retroactive lump sum adjustment and the applicable date.
Line 4.--Enter the total amount of the interim payments (sum of lines l, 2, and 3.99). Transfer the
total amount from column 2 Worksheet E, Part I, line 12 for inpatient Part A, and from column 4
to Worksheet E, Part I, Line 27 for Part B.
Rev. 7
41-73
4131 (Cont.)
FORM CMS-2540-10
08-16
DO NOT COMPLETE THE REMAINDER OF WORKSHEET E-1. LINES 5 THROUGH 8
ARE FOR CONTRACTOR USE ONLY.
Line 5.--List separately each tentative settlement payment after desk review together with the date
of payment. If the cost report is reopened after the Notice of Program Reimbursement (NPR) has
been issued, report all settlement payments prior to the current reopening settlement on line 5.
Line 6.--Enter the net settlement amount (balance due to the provider or balance due to the
program) for the NPR or, if this settlement is after a reopening of the NPR, for this reopening.
NOTE:
On lines 3, 5, and 6, when an amount is due provider to program, show the amount and
date on which the provider agrees to the amount of repayment even though total
repayment is not accomplished until a later date.
Line 7.--The sum of lines 4, 5.99, and 6, column 2, for inpatient Part A must equal Worksheet E,
Part I, line 11 plus the sum of line 14 and all subscripts of line 14. For Part B, the amount in
column 4 must equal Worksheet E, Part I, line 25 plus the sum of line 28 and all subscript of line
28.
Line 8.--Enter the contractor name and the contractor number in columns 1 and 2, respectively.
41-74
Rev. 7
09-14
4140.
FORM CMS-2540-10
4140.1
FINANCIAL STATEMENT WORKSHEETS
Prepare these worksheets from your accounting books and records.
Complete all worksheets in the "G" series. Complete Worksheets G and G-1 if you maintain fundtype accounting records, complete separate amounts for General, Specific Purpose, Endowment
and Plant funds on Worksheets G and G-1. If you do not maintain fund-type accounting records,
complete the general fund column only. Cost reports received with incomplete G worksheets are
returned to you for completion. If you do not follow this procedure, you are considered as having
failed to file a cost report. Worksheets G, G-1, G-2 and G-3 must be consistent with financial
statements prepared by Certified Public Accountants or Public Accountants.
4140.1 Worksheet G - Balance Sheet--If the lines on the Worksheet G are not sufficient, use
lines 5 (Other receivables), 9 (Other current assets), 41 (Other current liabilities), and 47 (Other
long term liabilities), as appropriate, to report the sum of account balances and adjustments.
Maintain supporting documentation or subscript the appropriate lines.
Enter accumulated depreciation as a negative amount.
Column 1--General Fund--Use only this fund column when you do not maintain fund-type
accounting records. This fund is similar to a general ledger account and records all assets and
liabilities of the entity
Column 2--Specific Purpose Fund--These accounts are used for funds held for specific purposes
such as research and education.
Column 3--Endowment Fund--These accounts are for amounts restricted for endowment purposes.
Column 4--Plant Fund--These accounts are for amounts restricted for the replacement and
expansion of the plant.
Line 1--Cash on Hand and in Banks--The amounts on this line represents the amount of cash on
deposit in banks and immediately available for use in financing activities, amounts on hand for
minor disbursements and amounts invested in savings accounts and certificates of deposit. Typical
accounts would be cash, general checking accounts, payroll checking accounts, other checking
accounts, impress cash funds, saving accounts, certificates of deposit, treasury bills and treasury
notes and other cash accounts.
Line 2--Temporary Investments--The amounts on this line represent current securities evidenced
by certificates of ownership or indebtedness. Typical accounts would be marketable securities and
other current investments.
Line 3--Notes Receivable--The amounts on this line represent current unpaid amounts evidenced
by certificates of indebtedness.
Line 4--Accounts Receivable--Include on this line all unpaid inpatient and outpatient billings.
Include direct billings to patients for deductibles, co-insurance and other patient chargeable items
if they are not included elsewhere.
Rev. 6
41-75
4140.1 (Cont.)
FORM CMS-2540-10
09-14
Line 6--Less: Allowance for Uncollectable Notes and Accounts--These are valuation (or contraasset) accounts whose credit balances represent the estimated amount of uncollectible receivables
from patients and third-party payers. Enter this amount as a negative.
Line 7--Inventory--Enter the costs of unused supplies. Perpetual inventory records may be
maintained and adjusted periodically to physical count. The extent of inventory control and
detailed record-keeping will depend upon the size and organizational complexity of the provider.
The Skilled Nursing Facility inventories may be valued by any generally accepted method, but the
method must be consistently applied from year to year.
Line 8--Prepaid Expenses--Enter the costs incurred which are properly chargeable to a future
accounting period.
Line 9--Other Current Assets --These balances include other current assets not included in other
asset categories.
Line 10--Due from Other Funds--There are four funds: General Fund, Specific Purpose Fund,
Endowment Fund and Plant Fund. These are represented in columns 1 through 4, respectively.
Amounts reported in each column should be the amount due from other funds in their respective
columns on Worksheet G, line 41 (Due to Other Funds).
Line 12--Land--This balance reflects the cost of land used in operations. Included here is the cost
of off-site sewer and water lines, public utility, charges for servicing the land, governmental
assessments for street paving and sewers, the cost of permanent roadways and of grading of a nondepreciable nature. Unlike building and equipment, land does not deteriorate with use or with the
passage of time; therefore, no depreciation is accumulated.
The cost of land includes (1) the cash purchase price, (2) closing costs such as title and attorney’s
fees, (3) real estate broker’s commission, and (4) accrued property taxes and other liens on the
land assumed by the purchaser.
Land 13--Land Improvements--Amounts on this line include structural additions made to land,
such as driveways, parking lots, sidewalks; as well as the cost of shrubbery, fences and walls,
landscaping, on-site sewer and water lines, and underground sprinklers. The cost of land
improvements includes all expenditures necessary to make the improvements ready for their
intended use.
Line 15--Buildings--This line includes the cost of all buildings and subsequent additions used in
operations (including purchase price, closing costs, (attorney fees, title insurance, etc.), and real
estate broker commission). Included are all architectural, consulting and legal fees related to the
acquisition or construction of buildings, and interest paid for construction financing.
Line 17--Leasehold Improvements--All expenditures for the improvement of a leasehold used in
SNF operations are included on this line.
41-76
Rev. 6
09-14
FORM CMS-2540-10
4140.1 (Cont.)
Line 19--Fixed Equipment--Include the cost of building equipment that has the following general
characteristics:
1. Affixed to the building, not subject to transfer or removal.
2. A life of more than one year, but less than that of the building to which it is affixed.
3. Used in SNF operations.
Fixed equipment includes such items as boilers, generators, engines, pumps, and refrigeration
machinery, wiring, electrical fixtures, plumbing, elevators, heating system, air conditioning
system, etc.
Line 21--Automobiles and Trucks--Enter the cost of automobiles and trucks used in SNF
operations.
Line 23--Major movable Equipment--Costs of equipment included on this line has the following
general characteristics:
1. Ability to be moved, as distinguished from fixed equipment (but not automobiles or
trucks).
2. A more or less fixed location in the building.
3. A unit cost large enough to justify the expense incident to control by means of an
equipment ledger and greater than or equal to $5,000.
4. Sufficient individuality and size to make control feasible by means of identification
tags.
5. A minimum life of usually three years or more.
6. Used in SNF operations.
Line 25--Minor Equipment-Depreciable--Costs of equipment included on this line has the
following general characteristics:
1. Ability to be moved, as distinguished from fixed equipment.
2. A more or less fixed location in the building
3. A unit cost large enough to justify the expense incident to control by means of an
equipment ledger but less than $5,000.
4. Sufficient individuality and size to make control feasible by means of identification
tags.
5. A minimum life of usually three years or more.
6. Used in SNF operations.
Line 26--Minor Equipment-Non-depreciable--Costs of equipment included on this line has the
following general characteristics:
1. Location generally not fixed; subject to requisition or use by various departments of
the hospital.
2. Relatively small size.
3. Subject to storeroom control.
4. Fairly large number in use.
5. Generally a useful life of usually approximately three years or less.
6. Used in SNF operations.
Minor equipment includes items such as, but not limited to: wastebaskets, bed pans, syringes,
catheters, basins, glassware, silverware, pots and pans, sheets, blankets, ladders, and surgical
instruments.
Rev. 6
41-77
4140.1 (Cont.)
FORM CMS-2540-10
09-14
Lines 14, 16, 18, 20, 22, and 24--Less Accumulated Depreciation--These balances, respectively,
include the depreciation accumulated on the related assets used in operations. Enter this amount
as a negative.
Line 29.--Investments--This field contains the cost of investments purchased with SNF funds and
the fair market value (at date of donation) of securities donated to the SNF.
Line 30--Deposits on Leases--Report the amount of deposits on leases. This includes security
deposits.
Line 31--Due from Owners/Officers--Report the amount loaned to the SNF by owners and/or
officers.
Line 32--Other Assets--This is the amount of assets not reported on line 9 (other current assets) or
any other line 1 through 31. This could include intangible assets such as goodwill, unamortized
loan costs and other organization costs.
Line 33--Total Other Assets--Sum of lines 29 through 32.
Line 34--Total Assets--Sum of lines 11, 28 and 33.
Line 35--Accounts Payable--This amount reflects the amounts due trade creditors and others for
supplies and services purchased.
Line 36--Salaries, Wages and Fees Payable--This amount reflects the actual or estimated liabilities
of the SNF for salaries and wages/fees payable.
Line 37--Payroll Taxes Payable--This amount reflects the actual or estimated liabilities of the SNF
for amounts payable for payroll taxes withheld from salaries and wages, payroll taxes to be paid
by the SNF and other payroll deductions, such as hospitalization insurance premiums.
Line 38--Notes and Loans Payable (Short-Term)--The amounts on this line represent current
amounts owing as evidenced by certificates of indebtedness coming due in the next 12 months.
Line 39--Deferred Income--Deferred income is received or accrued income which is applicable to
services to be rendered within the next accounting period. Deferred income applicable to
accounting periods extending beyond the next accounting period is included as other current
liabilities. These amounts also reflect the effects of any timing differences between book and tax
or third-party reimbursement accounting.
Line 40--Accelerated Payments--Accelerated payments are payments not yet due to be repaid to
the contractor.
41-78
Rev. 6
09-11
FORM CMS-2540-10
4140.1 (Cont.)
Line 41--Due to Other Funds--There are four funds: General Fund, Specific Purpose Fund,
Endowment Fund and Plant Fund. These are in columns 1 through 4 respectively. Amounts are
reported in the fund owing the amount. Each amount recorded as “due to” must also be reported
on Worksheet G, line 10 (Due From Other Funds).
The sum of the amounts on line 10, columns 1 through 4 must equal the sum of the amounts on
line 41, columns 1 through 4.
Line 42--Other Current Liabilities--This line is used to record any current liabilities not reported
on lines 35 through 41.
Line 43--Total Current Liabilities--Enter the sum of lines 35 through 42.
Line 44--Mortgage Payable--This amount reflects the long-term financing obligation used to
purchase real estate/property.
Line 45--Notes Payable--These amounts reflect liabilities of the SNF to vendors, banks and other,
evidenced by promissory notes due and payable longer than one year.
Line 46--Unsecured Loans--These amounts are not loaned on the basis of collateral.
Line 48--Other Long-Term Liabilities--This line is used to record any long-term liabilities not
reported on lines 46 through 48.
Line 50--Total Long-Term Liabilities--Enter the sum of lines 44 through 49.
Line 51--Total Liabilities--Enter the sum of lines 43 and 50.
Line 52--General Fund Balance--This represents the difference between the total of General Fund
assets and General Fund Liabilities in column 1. This amount usually equals the end of period
fund balance on Worksheet G-1, column 2, line 19.
Line 53--Specific Purpose Fund--This represents the difference between the total of Specific
Purpose Fund assets and Specific Purpose Fund Liabilities in column 2.
Line 54--Donor Created - Endowment Fund Balance - Restricted--The sum of the amounts on lines
54, 55 and 56, represent the difference between the total of Endowment Fund assets and
Endowment Fund Liabilities in column 3.
Line 55--Donor Created - Endowment Fund Balance - Unrestricted.
Line 56--Governing Body Created - Endowment Fund Balance.
Line 57--Plant Fund Balance - Invested in Plant--The sum of the amounts on lines 57 and 58,
represent the difference between the total of Plant Fund assets and Plant Fund Liabilities in column
4.
Rev. 2
41-79
4140.2
FORM CMS-2540-10
09-11
Line 58--Plant Fund Balance - Reserves for Plant Improvement, Replacement and Expansion--The
credit balances of the restricted funds reported on lines 54 through 56, represent the net amount of
each restricted fund’s assets available for its designated purpose. The accounts should be credited
for all income earned on restricted fund assets, as well as gains on the disposal of such assets. If,
however, such items are treated as General Fund income (considering legal requirements and
donor intent), the restricted Fund Balance account is charged, and the Due to General Fund account
credited, for such income.
For Investor-Owned Corporations, the accounts on lines 53 through 58 include stock, paid in
capital and retained earnings. For Investor-Owned Partnerships, the amounts on lines 53 through
58 include capital and partner’s draw. For Investor-Owned - Division of a Corporation, the
amounts on lines 53 through 58 include the division’s or subsidiary’s stock, paid in capital and
divisional equity.
Line 59--Total Fund Balances--Enter the sum of lines 52 through 58.
Line 60--Total Liabilities and Fund Balances--Enter the sum of lines 51 and 59.
For each Fund, the amount on line 34 equals the amount on line 60.
4140.2
Worksheet G-1 - Statement of Changes in Fund Balances--
Columns 1 and 2--General Fund.
Columns 3 and 4--Specific Purpose Fund--These accounts are used for funds held for specific
purposes such as research and education.
Columns 5 and 6--Endowment Fund--These accounts are for amounts restricted for endowment
purposes.
Columns 7 and 8--Plant Fund--These accounts are for amounts restricted for the replacement and
expansion of the plant.
Line 1--Fund Balance at Beginning of Period--The fund balance at the beginning of the period
comes from the prior year cost report Worksheet G-1, line 19, columns 2, 4, 6 and 8, respectively.
Line 2--Net Income--Transfer to column 2, the amount from Worksheet G-3, line 31. Columns 1,
3, 4, 5, 6, 7 and 8 are not completed.
Line 3--Total--For column 2, enter the sum of lines 1 and 2. Leave columns 1, 3, 5 and 7 blank.
For columns 4, 6 and 8, bring down the amount on line 1.
Lines 5 through 9--Additions--Most income is included in the net income reported on line 2. Any
increases affecting the fund balance not included in net income are reported on these lines. A
description (not exceeding 36 characters) is entered for each entry on lines 5 through 9.
Line 10--Total Additions--In columns 2, 4, 6 and 8, enter the sum of lines 5 through 9 columns 1,
3, 5 and 7, respectively.
Line 11--Subtotals--Enter the sum of lines 3 and 10 for columns 2, 4, 6 and 8. Leave columns 1,
3, 5 and 7 blank.
41-80
Rev. 2
08-16
FORM CMS-2540-10
4140.3
Lines 13 through 17.--Deductions--Most expenses are included in the net income reported on line
2. Any decreases affecting the fund balance not included in net income are reported on these lines.
A description (not exceeding 36 characters) is entered for each entry on lines 13 through 17.
Line 18.--Total Deductions--In columns 2, 4, 6 and 8, enter the sum of lines 13 through 17,
columns 1, 3, 5 and 7, respectively.
Line 19.--Fund Balance at the end of Period per Balance Sheet--Enter the result of line 11 minus
line 18 for columns 2, 4, 6 and 8. Leave columns 1, 3, 5 and 7 blank. The amount in line 19,
column 2 must agree with Worksheet G, line 52, column 1. The amount on line 19, column 4 must
agree with Worksheet G, line 53, column 2. The amount on line 19, column 6 must agree with the
sum of Worksheet G, column 3, lines 54 through 56. The amount on line 19, column 8 must agree
with the sum of Worksheet G, column 4, lines 57 and 58.
These amounts will also be used to start next year’s Worksheet G-1.
4140.3 Worksheet G-2, Parts I & II - Statement of Patient Revenues and Operating Expenses-The worksheets require the reporting of total patient revenues for the entire facility and operating
expenses for the entire facility. If cost report total revenues and total expenses differ from those
on your filed financial statement, submit a reconciliation report with the cost report submission.
If you have more than one SNF-based HHA and/or more than one outpatient rehabilitation
provider, subscript the appropriate lines on Worksheet G-2, Part I, to report the revenue for each
SNF-based facility separately.
Part I - Patient Revenues.--Enter total patient revenues associated with the appropriate cost centers
on lines 1 through 4, and 6 through 13.
Line 1.--SNF--Enter revenues generated by the SNF component of the complex. Obtain these
amounts from your accounting books and/or records.
Line 2.--Nursing Facility--Enter the nursing facility revenue from your accounting books and/or
records.
Line 3.--ICF/IID--Enter the ICF/IID revenue from your accounting books and/or records.
Line 4.--Other Long Term Care-- Enter the revenue generated from other long term care sub
providers from your accounting books and/or records. Subscript this line as necessary.
Line 5.--Total General Inpatient Routine Care--Sum of lines 1 through 4.
Line 6.--Ancillary Services--Enter in the appropriate column revenue from inpatient ancillary
services and outpatient ancillary services from your accounting books and/or records.
Line 7.--Clinic--Enter in the appropriate column revenue from clinic services from your
accounting books and/or records.
Line 8.--Home Health Agency-- Enter home health agency revenue from your accounting books
and/or records. If there is more than one home health agency, include the revenues for all home
health agencies on this line.
Line 9.--Ambulance Services--Enter from your accounting books and/or records the revenue
relative to the ambulance service cost reported on Worksheet A, line 71.
Rev. 7
41-81
4140.3 (Cont.)
FORM CMS-2540-10
08-16
Line 10.--RHC/FQHC--Enter in column 2 only, the revenue generated from the SNF-based
RHC/FQHC.
Line 11.--CMHC--Enter in column 2 only, the revenue generated from the CMHC.
Line 12.--Hospice--Enter from your accounting books and/or records in the appropriate column,
the revenue generated from hospice services rendered. If there is more than one hospice, include
the revenues for all hospices on this line.
Line 13.--Other (specify).
Line 14.--Total Patient Revenues--Enter the sum of lines 5 through 13.
Column 3.--Enter the sum of columns 1 and 2, lines 1 – 14 respectively in column 3.
Part II - Operating Expenses--Enter the expenses incurred that arise during the ordinary course of
operating the SNF complex.
Line 1.--Operating Expenses--This amount is transferred from Worksheet A, line 100, column 3.
Lines 2 through 7.--Add (Specify)--Identify on these lines additional operating expenses not
included in line 1.
Line 8.--Total Additions--Enter on line 8, column 2, the sum of lines 2 through 7, column 1.
Lines 9 through 13.--Deduct (specify)--Identify on these lines deductions from operating expenses
not included in line 1.
Line 14.--Total Deductions--Enter on line 14, column 2, the sum of lines 9 through 13, column 1.
Line 15.--Total Operating Expenses--Enter in column 2, the result of line 1, column 2 plus line 8,
column 2, less line 14, column 2.
41-82
Rev. 7
08-16
FORM CMS-2540-10
4140.4
4140.4 Worksheet G-3 - Statement of Revenues and Expenses--This worksheet requires the
reporting of total revenues for the entire facility and total operating expenses for the entire facility.
If cost report total revenues and total expenses differ from those on your filed financial statement,
submit a reconciliation report with the cost report submission.
Line 1.--Total Patient Revenue--Transfer from Worksheet G-2, Part I, line 14, column 3.
Line 2.--Less: Allowance and Discounts on Patient’s Accounts--Enter on this line total patient
revenues not received. This includes:
Provision for Bad Debts,
Contractual Adjustments,
Charity Discounts,
Policy Discounts,
Administrative Adjustments, and
Other Deductions from Revenue
Line 3.--Net Patient Revenues--Subtract line 2 from line 1.
Line 4.--Less: Total Operating Expenses--Transfer from Worksheet G-2, Part II, line 15.
Line 5.--Net Income from Service to Patients--Subtract line 4 from line 3.
Lines 6 through 23.--Enter on the appropriate lines 6 through 23 all other revenue not reported on
line 1. Obtain these amounts from your accounting books and/or records.
Line 24.--Other (Specify)--Enter all other revenue not reported on lines 6 through 23. Obtain this
from your accounting books and/or records. Subscript this line as necessary.
Line 25.--Total Other Income--Enter the sum of lines 6 through 24.
Line 26.--Total--Enter the sum of lines 5 plus line 25.
Line 27.--Other Expenses (Specify)--Enter all other expenses not reported on lines 6 through 25.
Line 30.--Total Other Expenses--Enter the sum of lines 27 through 29, including subscripts.
Line 31.--Net Income (or Loss) for the Period--Enter the result of line 26 minus line 30.
Rev. 7
41-83
4141
FORM CMS-2540-10
08-16
4141. WORKSHEET H - ANALYSIS OF SNF-BASED HOME HEALTH AGENCY COSTS
This worksheet provides for the recording of direct SNF-based HHA costs such as salaries, fringe
benefits, transportation, and contracted services as well as other costs from your accounting books
and records to arrive at the identifiable agency cost. This data is required by 42 CFR 413.20. It
also provides for the necessary reclassifications and adjustments to certain accounts prior to the
cost finding calculations. Obtain these direct costs from your records and enter in columns 1, 2
and 4. All of the cost centers listed may not apply to all agencies.
The SNF-based HHA must maintain the records necessary to determine the split in salary (and
employee-related benefits) between two or more cost centers and must adequately substantiate the
method used to split the salary and employee-related benefits. These records must be available for
audit by your contractor. Your contractor can accept or reject the method used to determine the
split in salary. Any deviation or change in methodology to determine splits in salary and employee
benefits must be requested in writing and approved by your contractor before any change is
effectuated. Where approval of a method has been requested in writing and this approval has been
received (prior to the beginning of the cost reporting period), the approved method remains in
effect for the requested period and all subsequent periods until you request in writing to change to
another method or until your contractor determines that the method is no longer valid due to
changes in your operations.
Column 1.--Enter all salaries and wages (a salary is gross amount paid to the employee before
taxes and other items are withheld, including deferred compensation, overtime, incentive pay, and
bonuses (See CMS Pub. 15-1, Chapter 21)) for the SNF-based HHA in this column for the actual
work performed within the specific area or cost center. For example, if the administrator spends
100 percent of his/her time in the SNF-based HHA and performs skilled nursing care which
accounts for 25 percent of that person’s time, then 75 percent of the administrator’s salary (and
any employee-related benefits) is entered on line 5 (administrative and general-HHA) and 25
percent of the administrator’s salary (and any employee-related benefits) is entered on line 6
(skilled nursing care). Enter the sum of column 1, lines 1 through 24 on line 25.
Column 2.--Enter all payroll-related employee benefits for the SNF-based HHA in the appropriate
cost center in this column. See CMS Pub. 15-1, §§2144 - 2145 for a definition of fringe benefits.
Entries are made using the same basis as that used for reporting salaries and wages in column 1.
Therefore, 75 percent of the administrator’s payroll-related fringe benefits is entered on line 5
(administrative and general - HHA) and 25 percent of the administrator’s payroll-related fringe
benefits is entered on line 6 (skilled nursing care). Enter the sum of column 2, lines 1 through 24
on line 25.
Report payroll-related employee benefits in the cost center where the applicable employee’s basis:
•
FICA based on actual expense by cost center;
•
Pension and retirement and health insurance (non-union) based on gross salaries of
participating individuals by cost centers;
•
Union health and welfare based on gross salaries of participating union members by cost
center; or
•
All other payroll-related benefits based on gross salaries by cost center
41-84
Rev. 7
05-11
FORM CMS-2540-10
4141 (Cont.)
Include nonpayroll-related employee benefits in the administrative and general-HHA cost center.
Costs for such items as personal education, recreation activities, and day care are included in the
administrative and general - HHA cost center.
Column 3--If the transportation costs, i.e., owning or renting vehicles, public transportation
expenses, or payments to employees for driving their private vehicles can be directly assigned to
a particular cost center, enter those costs in the appropriate cost center. If these costs are not
identifiable to a particular cost center, enter them on line 4. Enter the sum of column 3, lines 1
through 24 on line 25.
Column 4--Enter the contracted and purchased services amounts in the appropriate cost center in
this column. If a contracted/purchased service covers more than one cost center, then include the
amount applicable to each cost center on each affected cost center line. Enter the sum of column
4, lines 1 through 24 on line 25.
Column 5--From your books and records, enter on the applicable lines all other identifiable costs
which have not been reported in columns 1 through 4. Enter the sum of column 5, lines 1 through
24 on line 25.
Column 6--Add the amounts in columns 1 through 5 for each cost center, and enter the totals in
column 6.
Column 7--Enter any reclassifications among the cost center expenses listed in column 6 which
are needed to effect proper cost allocation. This column need not be completed by all providers,
but is completed only to the extent reclassifications are needed and appropriate in the particular
circumstances. Show reductions to expenses as negative amounts.
Column 8--Add column 7 to column 6, and extend the net balances to column 8.
Column 9--In accordance with 42 CFR 413ff, enter on the appropriate lines the amounts of any
adjustments to expenses required under the Medicare principles of reimbursement.
Column 10--Adjust the amounts in column 8 by the amounts in column 9, and extend the net
balance to column 10.
Transfer the amounts in column 10, lines 1 through 25, to the corresponding lines on Worksheet
H-1, Part I, column 0.
Line Descriptions
Lines 1 and 2--These cost centers include depreciation, leases and rentals for the use of facilities
and/or equipment, interest incurred in acquiring land or depreciable assets used for patient care,
insurance on depreciable assets used for patient care, and taxes on land or depreciable assets used
for patient care.
Line 3--Enter the direct expenses incurred in the operation and maintenance of the plant and
equipment, maintaining general cleanliness and sanitation of the plant, and protecting employees,
visitors, and agency property.
Line 4--Enter all of the cost of transportation except those costs previously directly assigned in
column 3. This cost is allocated during the cost finding process.
Rev. 1
41-85
4141 (Cont.)
FORM CMS-2540-10
05-11
Line 5--Use this cost center to record the expenses of several costs which benefit the entire facility.
Examples include fiscal services, legal services, accounting, data processing, taxes, and
malpractice costs.
Line 6--Skilled nursing care is a service that must be provided by or under the supervision of a
registered nurse. The complexity of the service, as well as the condition of the patient, are factors
to be considered when determining whether skilled nursing services are required. Additionally,
the skilled nursing services must be required under the plan of treatment.
Line 7--Enter the direct costs of physical therapy services by or under the direction of a registered
physical therapist as prescribed by a physician. The therapist provides evaluation, treatment
planning, instruction, and consultation.
Line 8--These services include (1) teaching of compensatory techniques to permit an individual
with a physical impairment or limitation to engage in daily activities; (2) evaluation of an
individual's level of independent functioning; (3) selection and teaching of task-oriented
therapeutic activities to restore sensory-integrative function; and (4) assessment of an individual's
vocational potential, except when the assessment is related solely to vocational rehabilitation.
Line 9--These are services for the diagnosis and treatment of speech and language disorders that
create difficulties in communication.
Line 10--These services include (1) assessment of the social and emotional factors related to the
individual's illness, need for care, response to treatment, and adjustment to care furnished by the
facility; (2) casework services to assist in resolving social or emotional problems that may have an
adverse effect on the beneficiary's ability to respond to treatment; and (3) assessment of the
relationship of the individual's medical and nursing requirements to his or her home situation,
financial resources, and the community resources available upon discharge from facility care.
Line 11--Enter the cost of home health aide services. The primary function of a home health aide
is the personal care of a patient. The services of a home health aide are given under the supervision
of a registered professional nurse and, if appropriate, a physical, speech, or occupational therapist.
The assignment of a home health aide to a case must be made in accordance with a written plan of
treatment established by a physician which indicates the patient's need for personal care services.
The specific personal care services to be provided by the home health aide must be determined by
a registered professional nurse and not by the home health aide.
Line 12--The cost of medical supplies reported in this cost center are those costs which are directly
identifiable supplies furnished to individual patients and for which a separate charge is made.
These supplies are generally specified in the patient’s plan of treatment and furnished under the
specific direction of the patient’s physician.
Medical supplies which are not reported on this line are those minor medical and surgical supplies
which would not be expected to be specifically identified in the plan of treatment or for which a
separate charge is not made. These supplies (e.g., cotton balls, alcohol prep) are items that are
frequently furnished to patients in small quantities (even though in certain situations, these items
may be used in greater quantity) and are reported in the administrative and general (A&G) cost
center.
41-86
Rev. 1
08-16
FORM CMS-2540-10
4141 (Cont.)
Line 13.--Enter the costs of vaccines exclusive of the cost of administering the vaccines. A visit
by an HHA nurse for the sole purpose of administering a vaccine is not covered as an HHA visit
under the home health benefit, even though the patient may be an eligible home health beneficiary
receiving services under a home health plan of treatment. Section 1862(a)(1)(B) of the Act
excludes Medicare coverage of vaccines and their administration other than the Part B coverage
contained in §1861 of the Act.
If the vaccine is administered in the course of an otherwise covered home health visit, the visit is
covered as usual, but the cost and charges for the vaccine and its administration must be excluded
from the cost and charges of the visit. The HHA is entitled to separate payment for the vaccine
and its administration under the Part B vaccine benefit.
The cost of administering pneumococcal, influenza, and hepatitis B vaccines is reimbursed under
the outpatient prospective payment system (OPPS), but the actual cost of the pneumococcal,
influenza, and hepatitis B vaccines are cost reimbursed. Additionally, the cost of administering
the osteoporosis drugs is included in the skilled nursing visit while the actual cost of the
osteoporosis drug is reimbursed at reasonable cost.
Enter on this line the vaccine and drug cost (exclusive of the cost to administer these vaccines)
incurred for pneumococcal, influenza, and hepatitis B vaccines as well as osteoporosis drugs.
Some of the expenses includable in this cost center are the costs of syringes, cotton balls, bandages,
etc., but the cost of travel is not permissible as a cost of administering vaccines, nor is the travel
cost includable in the A&G cost center. The travel cost is non-reimbursable. Attach a schedule
detailing the methodology employed to develop the administration of these vaccines. These
vaccines are reimbursable under Part B only.
Line 14.--Enter the direct expenses incurred in renting or selling durable medical equipment
(DME) items to the patient for the purpose of carrying out the plan of treatment. Also, include all
the direct expenses incurred by you in requisitioning and issuing the DME to patients.
Line 15.--Enter the telemedicine costs.
Lines 16 through 24.--These lines identify nonreimbursable services commonly provided by a
home health agency. These include home dialysis aide services (line 16), respiratory therapy (line
17), private duty nursing (line 18), clinic (line 19), health promotion activities (line 20), day care
program (line 21), home delivered meals program (line 22), and homemaker service (line 23). The
cost of all other nonreimbursable services is aggregated on line 24. Use this line throughout all
applicable worksheets.
Rev. 7
41-87
4142
4142.
FORM CMS-2540-10
08-16
WORKSHEET H-1, PART I - COST ALLOCATION HHA GENERAL SERVICE
COST AND WORKSHEET H-1, PART II - COST ALLOCATION – HHA STATISTICAL BASIS
Worksheet H-1, Part I, provides for the allocation of the expenses of each HHA general service
cost center to those cost centers which receive the services. The cost centers serviced by the
general service cost centers include all cost centers within the home health agency, i.e., other
general service cost centers, reimbursable cost centers, and nonreimbursable cost centers. Obtain
the total direct expenses from Worksheet H, column 10. To facilitate transferring amounts from
Worksheet H to Worksheet H-1, Part I, the same cost centers with corresponding line numbers
(lines 1 through 25) are listed on both worksheets.
Worksheet H-1, Part II, provides for the proration of the statistical data needed to equitably allocate
the expenses of the home health agency general service cost centers on Worksheet H-1, Part I. If
there is a difference between the total accumulated costs reported on the Part II statistics and the
total accumulated costs calculated on Part I, use the reconciliation column on Part II for reporting
any adjustments. See §4120 for the appropriate usage of the reconciliation columns. For
componentized A&G cost centers, the accumulated cost center line number must match the
reconciliation column number.
To facilitate the allocation process, the general format of Parts I and II are identical. The column
and line numbers for each general service cost center are identical on both parts. In addition, the
line numbers for each general, reimbursable, and nonreimbursable cost centers are identical on the
two parts of the worksheet. The cost centers and line numbers are also consistent with Worksheet
H.
The statistical bases shown at the top of each column on Worksheet H-1, Part II, are the
recommended bases of allocation of the cost centers indicated. If a different basis of allocation is
used, the provider must indicate the basis of allocation actually used at the top of the column.
Most cost centers are allocated on different statistical bases. However, for those cost centers where
the basis is the same (e.g., square feet), the total statistical base over which the costs are to be
allocated will differ because of the prior elimination of cost centers that have been closed.
When closing the general service cost center, first close those cost centers that render the most
services to and receive the least services from other cost centers. The cost centers are listed in this
sequence from left to right on the worksheet. However, the circumstances of an agency may be
such that a more accurate result is obtained by allocating to certain cost centers in a sequence
different from that followed on these worksheets.
NOTE:
41-88
A change in order of allocation and/or allocation statistics is appropriate for the current
cost reporting period if received by the contractor, in writing, within 90 days prior to the
end of the cost reporting period. The contractor has 60 days to make a decision or the
change is automatically accepted. The change must be shown to more accurately
allocate the overhead cost, or if the change is as accurate, should be changed due to
simplification of maintaining the statistics. The provider must include with the request
all supporting documentation and a thorough explanation of why the alternative
approach should be used. If a change in statistics is requested, the provider must
maintain both sets of statistics until an approval is made. If the request is denied, the
provider must use the previously approved methodology. (See CMS Pub. 15-1, §2313)
Rev. 7
05-11
FORM CMS-2540-10
4142 (Cont.)
On Worksheet H-1, Part II, enter on the first line in the column of the cost center the total statistics
applicable to the cost center being allocated (e.g., in column 1, capital-related - buildings and
fixtures, enter on line 1 the total square feet of the building on which depreciation was taken). Use
accumulated cost for allocating administrative and general expenses.
Such statistical base does not include any statistics related to services furnished under
arrangements except where both Medicare and non-Medicare costs of arranged for services are
recorded in your records.
For all cost centers (below the cost center being allocated) to which the service rendered is being
allocated, enter that portion of the total statistical base applicable to each. The total sum of the
statistical base applied to each cost center receiving the services rendered must equal the total
statistics entered on the first line.
Enter on Worksheet H-1, Part II, line 26, total expenses of the cost center to be allocated. Obtain
this amount from Worksheet H-1, Part I, from the same column and line number used to enter the
statistical base on Worksheet H-1, Part I. In the case of capital-related costs - buildings and
fixtures, this amount is on Worksheet H-1, Part I, column 1, line 1.
Divide the amount entered on Worksheet H-1, Part II, line 26 by the total statistical base entered
in the same column on the first line. Enter the resulting unit cost multiplier on line 27. Round the
unit cost multiplier to six decimal places.
Multiply the unit cost multiplier by that portion of the total statistical base applicable to each cost
center receiving the services rendered. Enter the result of each computation on Worksheet H-1,
Part I, in the corresponding column and line.
After the unit cost multiplier has been applied to all the cost centers receiving costs, the total
expenses (line 25) of all of the cost centers receiving the allocation on Worksheet H-1, Part I, must
equal the amount entered on the first line of the cost center being allocated.
The preceding procedures must be performed for each general service cost center. Each cost center
must be completed on both Part I and Part II before proceeding to the next cost center.
After all the costs of the general service cost centers have been allocated on Worksheet H-1, Part
I, enter in column 6, line 25 the sum of the expenses on lines 6 through 24. The total expenses
entered in column 6, line 25, equals the total expenses entered in column 0, line 25.
Column Descriptions
Column 1--Depreciation on buildings and fixtures and expenses pertaining to buildings and
fixtures such as insurance, interest, rent, and real estate taxes are combined in this cost center to
facilitate cost allocation. Allocate all expenses to the cost centers on the basis of square feet of
area occupied. The square footage may be weighted if the person who occupies a certain area of
space spends their time in more than one function. For example, if a person spends 10 percent of
time in one function, 20 percent in another function, and 70 percent in still another function, the
square footage may be weighted according to the percentages of 10 percent, 20 percent, and 70
percent to the applicable functions.
Rev. 1
41-89
4142 (Cont.)
FORM CMS-2540-10
05-11
Column 2--Allocate all expenses (e.g., interest, personal property tax) for movable equipment to
the appropriate cost centers on the basis of square feet of area occupied or dollar value.
Column 3--Allocate all expenses for plant operation and maintenance based on square feet.
Column 4--The costs of vehicles owned or rented by the agency and all other transportation costs
which were not directly assigned to another cost center on Worksheet H, column 3, are included
in this cost center. Allocate this expense to the cost centers to which it applies on the basis of
miles applicable to each cost center.
This basis of allocation is not mandatory and a provider may use weighted trips rather than actual
miles as a basis of allocation for transportation costs which are not directly assigned. However,
an HHA must request the use of the alternative method in accordance with CMS Pub. 15-1, §2313.
The HHA must maintain adequate records to substantiate the use of this allocation.
Column 5--The A&G expenses are allocated on the basis of accumulated costs after
reclassifications and adjustments. Therefore, obtain the amounts to be entered on Worksheet H1, Part II, column 5, from Worksheet H-1, Part I, columns 0 through 4.
A negative cost center balance in the statistics for allocating A&G expenses causes an improper
distribution of this overhead cost center. Negative balances are excluded from the allocation
statistics when A&G expenses are allocated on the basis of accumulated cost.
A&G costs applicable to contracted services may be excluded from the total cost (Worksheet H1, Part I, column 0) for purposes of determining the basis of allocation (Worksheet H-1, Part II,
column 5) of the A&G costs. This procedure may be followed when the HHA contracts for
services to be performed for the HHA and the contract identifies the A&G costs applicable to the
purchased services. The contracted A&G costs must be added back to the applicable cost center
after allocation of the HHA A&G cost before the reimbursable costs are transferred to Worksheet
H-2. A separate worksheet must be included to display the breakout of the contracted A&G costs
from the applicable cost centers before allocation and the adding back of these costs after
allocation. Contractor approval does not have to be secured in order to use the above described
method of cost finding for A&G.
Column 6--For lines 6 through 24, add the amounts on each line in columns 4A and 5, and enter
the result for each line in this column.
Line 25--The total costs entered in column 6, lines 6 through 24, must equal the total costs entered
in column 0, lines 1 through 24.
41-90
Rev. 1
09-14
FORM CMS-2540-10
4142 (Cont.)
Transfer the amounts on Worksheet H-1, Part I, column 6 to Worksheet H-2, Part I, column 0, as
follows:
From Worksheet H-1
Part I, Column 6
Line 6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
Rev. 6
To Worksheet H-2,
Part I, Column 0___
Line 2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
41-91
4143
4143.
FORM CMS-2540-10
09-14
WORKSHEET H-2 - ALLOCATION OF GENERAL SERVICE COSTS TO HHA
COST CENTERS
Use this worksheet only if you operate a certified SNF-based HHA as part of your complex. If
you have more than one SNF-based HHA, complete a separate worksheet for each facility.
4143.1 Part I - Allocation of General Service Costs to HHA Cost Centers--Worksheet H-2, Part
I, provides for the allocation of the expenses of each general service cost center of the SNF to those
cost centers which receive the services. Worksheet H-2, Part II provides for the proration of the
statistical data needed to equitably allocate the expenses of the general service cost centers on
Worksheet H-2, Part I.
Obtain the total direct expenses (column 0, line 21) from Worksheet A, column 7, line 70. Obtain
the cost center allocation (column 0, lines 1 through 20) from Worksheet H-1, Part I, column 6,
lines as indicated. The amounts on line 21, columns 0 through 15 and column 17 must agree with
the corresponding amounts on Worksheet B, Part I, columns 0 through 15 and column 17, line 70.
Complete the amounts entered on lines 1 through 20, columns 1 through 15 and column 17.
Line 22.--Enter the unit cost multiplier (column 18, line 1, divided by the sum of column 18, line
21 minus column 18, line 1, rounded to 6 decimal places. Multiply each amount in column 18,
lines 2 through 20, by the unit cost multiplier, and enter the result on the corresponding line of
column 19.
4143.2 Part II - Allocation of General Service Costs to HHA Cost Centers - Statistical Basis-To facilitate the allocation process, the general format of Worksheet H-2, Parts I and II, is identical.
The statistical basis shown at the top of each column on Worksheet H-2, Part II, is the
recommended basis of allocation of the cost center indicated.
NOTE: A change in order of allocation and/or allocation statistics is appropriate for the current
cost reporting period if received by the contractor, in writing, within 90 days prior to the
end of the cost reporting period. The contractor has 60 days to make a decision or the
change is automatically accepted. The change must be shown to more accurately
allocate the overhead cost, or if the change is as accurate, should be changed due to
simplification of maintaining the statistics. The provider must include with the request
all supporting documentation and a thorough explanation of why the alternative
approach should be used. If a change in statistics is requested, the provider must
maintain both sets of statistics until an approval is made. If the request is denied, the
provider must use the previously approved methodology. (See CMS Pub. 15-1, §2313)
If there is a change in ownership, the new owners may request that the contractor approve
a change in order to be consistent with their established cost finding practices. (See
CMS Pub. 15-1, §2313)
Lines 1 through 20.--On Worksheet H-2, Part II, for all cost centers to which the general service
cost center is being allocated, enter that portion of the total statistical base applicable to each.
Line 21.--Enter the total of lines 1 through 20 for each column. The total in each column must be
the same as shown for the corresponding column on Worksheet B-1, line 70.
Line 22.--Enter the total expenses for the cost center allocated. Obtain this amount from
Worksheet B, Part I, line 70, from the same column used to enter the statistical base on Worksheet
H-2, Part II (e.g., in the case of capital-related cost buildings and fixtures, this amount is on
Worksheet B, Part I, column 1, line 70).
41-92
Rev. 6
05-11
FORM CMS-2540-10
4143.2 (Cont.)
Line 23--Enter the unit cost multiplier which is obtained by dividing the cost entered on line 22 by
the total statistic entered in the same column on line 21. Round the unit cost multiplier to six
decimal places.
Multiply the unit cost multiplier by that portion of the total statistics applicable to each cost center
receiving the services. Enter the result of each computation on Worksheet H-2, Part I, in the
corresponding column and line.
After the unit cost multiplier has been applied to all the cost centers receiving the services, the
total cost (line 21 Part I) must equal the total cost on line 22, Part II.
Perform the preceding procedures for each general service cost center.
In column 16, Part I, enter the total of columns 3A through 15.
In column 19, Part I, for lines 2 through 20, multiply the amount in column 18 by the unit cost
multiplier in column 19, line 22, and enter the result in this column. On line 21, column 19, enter
the total of the amounts on lines 2 through 20. The total on line 21 equals the amount in column
18 line 1.
In column 20, enter on lines 2 through 20 the sum of columns 18 and 19. The total on line 21
equals the total in column 18, line 21.
Rev. 1
41-93
4144
FORM CMS-2540-10
4144.
WORKSHEET H-3 - APPORTIONMENT OF PATIENT SERVICE COSTS
05-11
This worksheet provides for the apportionment of home health patient service costs to titles V,
XVIII, and XIX. Titles V and XIX use the columns identified as Part A for each program.
4144.1 Part I - Computation of the Aggregate Program Cost.--This part provides for the
computation of the total cost and reasonable program cost by discipline based on program patient
care visits as required by 42 CFR 413.20, 42 CFR 413.24 and 42 CFR 484.200. HHA services
rendered on or after October 1, 2000, §1895 of the Social Security Act requires a home health
agency to be paid based on a prospective payment system subject to periodic updates.
Cost Per Visit Computation
Column Descriptions
Column 1--Enter the cost for each discipline from Worksheet H-2, Part I, column 20, lines as
indicated. Enter the total on line 7.
Column 2--Where the SNF complex maintains a separate department for any of the cost centers
listed on this worksheet, and the departments provide services to patients of the SNF’s HHA,
complete the amounts entered on lines 2 through 4. Enter the total on line 7.
Column 3--Enter the sum of columns 1 and 2.
Column 4--Enter the total agency visits from your records for each type of discipline on lines 1
through 6. Total visits reported in column 4 reflect visits rendered for the entire fiscal year and
equal the visits reported on S-3, Part I, regardless of when the episode was completed.
Column 5--Compute the average cost per visit for each type of discipline. Divide the number of
visits (column 4) into the cost (column 3) for each discipline.
Columns 6 and 9--To determine title XVIII, Part A, title V, or title XIX cost of service, multiply
the number of Medicare or Medicaid covered visits in completed episodes made to beneficiaries
(column 6) (from your records) by the average cost per visit amount in column 5 for each
discipline. Enter the product in column 9.
NOTE: Statistics in column 7, lines 1 through 7, reflect statistics for services that are part of a
home health plan, and thus not subject to deductibles and coinsurance. OBRA 1990
provides for the limited coverage of injectable drugs for osteoporosis. While covered as
a home health benefit under Part B, these services are subject to deductibles and
coinsurance. Report charges for osteoporosis injections in column 8, line 16, in addition
to statistics for services that are not part of a home health plan.
Columns 7 and 10--To determine the Medicare Part B cost of service, not subject to deductibles
and coinsurance, multiply the number of Medicare covered visits made in completed episodes to
Part B beneficiaries (column 7) (from your records) by the average cost per visit amount in column
5 for each discipline. Enter the product in column 10. Note if the PS&R reports Part B services
separately as "subject to and not subject to” deductibles and coinsurance, add the two reports
together for each discipline.
Columns 6, 7, 9, 10 and 12--Enter visits and costs as applicable in columns 6, 7, 9, 10, and 12.
41-94
Rev. 1
05-11
FORM CMS-2540-10
4144.1 (Cont.)
NOTE: The sum of visits reported in columns 6 and 7 must equal the corresponding amounts on
Worksheet S-4, column 5, lines 24, 26, 28, 30, 32 and 34, respectively. These visits are
reported for episodes completed during the fiscal year.
Columns 8 and 11--Do not use these columns.
Column 12--Enter the total program cost for each discipline (sum of columns 9 and 10). Add the
amounts on lines 1 through 6, and enter this total on line 7.
Visits by CBSA--Lines 8 through 14-- Enter for each CBSA by discipline the CBSA code for
Medicare program visits reimbursed under HHA PPS for each discipline for lines 8 through 13.
Subscript each discipline line to accommodate multiple CBSAs serviced by your home health
agency.
Column Descriptions
Column 1--Enter the CBSA code in which the corresponding HHA visits were rendered for each
discipline on lines 8 through 13.
Columns 2 and 3--Enter the visit count for each of the corresponding disciplines for each CBSA.
Column 4, lines 8 through 14--These lines are shaded to prevent data input.
Line 14--Enter the total program visits for each discipline by adding lines 8 through 13 and
subscripts, and enter this total on line 14.
Supplies and Drugs Cost Computation.--Certain services covered by the program and furnished
by a home health agency are not included in the cost per visit for apportionment purposes. Since
an average cost per visit and HHA PPS do not apply to these items, develop and apply the ratio of
total cost to total charges to program charges to arrive at the program cost for these services.
Column 1--Enter the facility costs in column 1, lines 15 and 16, from Worksheet H-2, Part I,
column 20, lines 8 and 9, respectively.
Column 2--Enter the shared ancillary costs from Worksheet H-3, Part II, column 3, lines 4 and 5,
respectively.
Columns 3 through 5--In column 3, enter the sum total of columns 1 and 2 on lines 15 and 16,
respectively. Enter in column 4, lines 15 and 16, respectively, the total charges for such services
in accordance with the instructions in §4142, lines 12 and 13. Develop a ratio of total cost (column
3) to total charges (column 4) (from your records), and enter this ratio in column 5.
Columns 6 through 8--Enter in the appropriate column the program charges for drugs and medical
supplies charged to patients subject to cost reimbursement. The actual vaccine/drug cost for
pneumococcal, influenza, hepatitis B and osteoporosis are cost reimbursed.
Do not enter charges for drugs and medical supplies subject to reimbursement on the basis of a fee
schedule.
Line Descriptions for Columns 6 through 8
Rev. 1
41-95
4144.2
FORM CMS-2540-10
05-11
Line 15--Enter the program covered charges for medical supplies charged to patients for items not
reimbursed on the basis of a fee schedule. Do not enter medical supply charges in columns 6, 7,
and 8 subject to reimbursement on the basis of a fee schedule or OPPS as all medical supplies are
covered under the HHA PPS benefit.
Line 16--This line represents pneumococcal, influenza, and hepatitis B vaccines costs and inject
able osteoporosis drugs, but not the administration of these medications. Enter the program
covered charges for drugs charged to patients for items not reimbursed on the basis of a fee
schedule or OPPS. Enter in column 7 the program charges for pneumococcal vaccine and
influenza vaccine exclusive of their respective administration costs. Enter in column 8 the program
charges for hepatitis B vaccine and injectable osteoporosis drugs exclusive of their respective
administration costs.
Columns 7 and 10--To determine the Medicare Part B cost, multiply the Medicare charges (column
7) by the ratio (column 5) for each line. Enter the product in column 10.
Columns 8 and 11--To determine the Medicare Part B cost, multiply the Medicare charges (column
8) by the ratio (column 5) for each line. Enter the result in column 11.
4144.2 Part II - Apportionment of Cost of HHA Services Furnished by Shared SNF
Departments. Use this part only where the SNF complex maintains a separate department for any
of the cost centers listed on this worksheet, and the departments provide services to patients of the
SNF's HHA. Subscript lines 1-5, as applicable, if subscripted on Worksheet C.
Column 1--Where applicable, enter in column 1 the cost to charge ratio from Worksheet C, column
3, lines as indicated.
Column 2--Where SNF departments provide services to the HHA, enter on the appropriate lines
the charges applicable to the SNF-based home health agency.
Column 3--Multiply the amounts in column 2 by the ratios in column 1, and enter the result in
column 3. Transfer the amounts in column 3 to Worksheet H-3, Part I as indicated. If lines 1-5
are subscripted, transfer the aggregate of each line.
41-96
Rev. 1
08-16
4145.
FORM CMS-2540-10
4145.1
WORKSHEET H-4 - CALCULATION OF SNF-BASED HHA REIMBURSEMENT
SETTLEMENT
This worksheet provides for the reimbursement calculation of titles V, XVIII Parts A and B, and
XIX. This computation is required by 42 CFR 413.9, 42 CFR 413.13, and 42 CFR 413.30.
Worksheet H-4 consists of the following two parts:
Part I
Part II
-
Computation of the Lesser of Reasonable Cost or Customary Charges
Computation of HHA Reimbursement Settlement
4145.1 Part I - Computation of Lesser of Reasonable Cost or Customary Charges.--Services not
paid based on a fee schedule or OPPS are paid the lesser of the reasonable cost of services furnished
to beneficiaries or the customary charges made by the providers for the same services. This part
provides for the computation of the lesser of reasonable cost as defined in 42 CFR 413.13(b) or
customary charges as defined in the 42 CFR 413.13(e).
NOTE: Nominal charge providers are not subject to the lesser of cost or charges (LCC).
Therefore, a nominal charge provider only completes lines 1, 2, and 9 of Part I.
Transfer the resulting cost to line 10 of Part II.
Line Descriptions
Line 1--This line provides for the computation of reasonable cost reimbursed program services.
Enter the cost of services from Worksheet H-3, Part I as follows:
To Worksheet H-4, Line 1
From Worksheet H-3,
Col. 2, Part B - Not subject to
deductibles and coinsurance
Part I, col. 10, line 16
Col. 3, Part B - Subject to
deductibles and coinsurance
Part I, col. 11, line 16
The above table reflects the transfer of the cost of pneumococcal and influenza vaccines from
Worksheet H-3, Part I, column 10, line 9, to column 2 of this worksheet, and the cost of hepatitis
B vaccines and injectable osteoporosis drugs from worksheet H-3, Part I, column 11, line 9 to
column 3 of this worksheet.
Lines 2 through 6--These lines provide for the accumulation of charges which relate to the
reasonable cost on line 1. Do not include on these lines (1) the portion of charges applicable to
the excess costs of luxury items or services (see CMS Pub. 15-1, Chapter 21) and (2) provider
charges to beneficiaries for excess costs as described in CMS Pub. 15-1, §2570. When provider
operating costs include amounts that flow from the provision of luxury items or services, such
amounts are not allowable in computing reimbursable costs.
Enter only the charges for applicable Medicare covered pneumococcal, influenza and hepatitis B
vaccines and injectable osteoporosis drugs which are all cost reimbursed.
Rev. 7
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Line 2--Enter from your records in the applicable column the program charges for Part B not
subject to deductibles and coinsurance, and Part B subject to deductibles and coinsurance.
Enter in column 2 the charges for Medicare covered pneumococcal and influenza vaccines (from
worksheet H-3, line 9, column 7). In column 3, enter the charges for Medicare covered hepatitis
B vaccines and osteoporosis drugs (from worksheet H-3, line 9, column 8).
Lines 3 through 6--These lines provide for the reduction of program charges when the provider
does not actually impose such charges (in the case of most patients liable for payment for services
on a charge basis) or fails to make reasonable efforts to collect such charges from those patients.
If line 5 is greater than zero, multiply line 2 by line 5, and enter the result on line 6. Providers
which do impose these charges and make reasonable efforts to collect the charges from patients
liable for payment for services on a charge basis are not required to complete lines 3, 4, and 5, but
enter on line 6 the amount from line 2. (See 42 CFR 413.13(b).) In no instance may the customary
charges on line 6 exceed the actual charges on line 2.
Line 7--Enter in each column the excess of total customary charges (line 6) over the total
reasonable cost (line 1). In situations when, in any column, the total charges on line 6 are less than
the total cost on line 1 of the applicable column, enter zero on line 7.
Line 8--Enter in each column the excess of total reasonable cost (line 1) over total customary
charges (line 6). In situations when, in any column, the total cost on line 1 is less than the
customary charges on line 6 of the applicable column, enter zero on line 8.
Line 9--Enter the amounts paid or payable by workmen’s' compensation and other primary payers
where program liability is secondary to that of the primary payer. There are several situations
under which program payment is secondary to a primary payer. Some of the most frequent
situations in which the Medicare program is a secondary payer include:
•
•
•
•
•
•
Workmen’s' compensation,
No fault coverage,
General liability coverage,
Working aged provisions,
Disability provisions, and
Working ESRD beneficiary provisions.
Generally, when payment by the primary payer satisfies the total liability of the program
beneficiary, for cost reporting purposes only, the services are considered to be nonprogram
services. (The primary payment satisfies the beneficiary's liability when the provider accepts that
payment as payment in full. The provider notes this on no-pay bills submitted in these situations.)
The patient visits and charges are included in total patient visits and charges, but are not included
in program patient visits and charges. In this situation, no primary payer payment is entered on
line 9.
However, when the payment by the primary payer does not satisfy the beneficiary's obligation, the
program pays the lesser of (a) the amount it otherwise pays (without regard to the primary payer
payment or deductible and coinsurance) less the primary payer payment, or (b) the amount it
otherwise pays (without regard to primary payer payment or deductibles and coinsurance) less
applicable deductible and coinsurance. Primary payer payment is credited toward the beneficiary's
deductible and coinsurance obligation.
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FORM CMS-2540-10
4145.2
When the primary payer payment does not satisfy the beneficiary's liability, include the covered
days and charges in both program visits and charges and total visits and charges for cost
apportionment purposes. Enter the primary payer payment on line 9 to the extent that primary
payer payment is not credited toward the beneficiary's deductible and coinsurance. Do not enter
on line 9 the primary payer payments that are credited toward the beneficiary's deductible and
coinsurance. The primary payer rules are more fully explained in 42 CFR 411.
4145.2
Part II - Computation of SNF-Based HHA Reimbursement Settlement.--
Line 10.--Enter in column 1 the amount in Part I, column 1, line 1 less the amount in column 1,
line 9. Enter in column 2 the sum of the amounts from Part I, columns 2 and 3, line 1 less the sum
of the amounts in columns 2 and 3 on line 9. This line will only include pneumococcal, influenza,
hepatitis B and injectable osteoporosis drugs reduced by primary payer amounts.
Lines 11 through 20.--Enter in column 1 only for lines 11 through 14 as applicable, the appropriate
PPS reimbursement amount for each episode of care payment category as indicated on the
worksheet. Enter in column 1 only on lines 15 and 16, the appropriate PPS outlier reimbursement
amount for each episode of care payment category as indicated on the worksheet. Enter on lines
17 through 19 the total DME, oxygen, prosthetics and orthotics payments, respectively, associated
with home health PPS services (bill types 32 and 33). For lines 17 through 19 do not include any
payments associated with services paid under bill type 34X. Obtain these amounts from your
PS&R report.
Line 21.--Enter in column 2 the Part B deductibles billed to program patients. Include any amounts
of deductibles satisfied by primary payer payments.
Line 23.--If there is an excess of reasonable cost over customary charges in any column on line 8,
enter the amount of the excess in the appropriate column.
Line 25.--Enter in column 2 all coinsurance billable to program beneficiaries including amounts
satisfied by primary payer payments. Coinsurance is applicable for services reimbursable under
§1832(a)(2) of the Act.
NOTE: If the component qualifies as a nominal charge provider, enter 20 percent of the costs
subject to coinsurance on this line. Compute this amount by subtracting Part B
deductibles on line 21 and primary payment amounts in column 3, line 9 from Part B
costs subject to coinsurance in column 3, line 1. Multiply the resulting amount by 20
percent and enter it on this line.
Line 27.--Enter the allowable bad debts in the appropriate columns. If recoveries exceed the
current year’s bad debts, line 27 will be negative.
Line 28.--Enter the allowable bad debts for dual eligible beneficiaries. This amount is reported for
statistical purposes only. This amount must also be reported on line 27.
Rev. 8
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Line 29.--Enter the result of line 26 plus line 27.
Line 30.--Enter any other adjustments.
Line 30.99.--Enter the sequestration adjustment amount from the PS&R.
Line 31.--Enter the sum of the amount on line 29 minus lines 30.99, plus or minus line 30 and its
subscripts not previously identified.
Line 32.--Enter the interim payment amount from Worksheet H-5, line 4. For titles V and XIX,
enter the interim payments from your records
Line 33.--For contractor use only: Enter the amount from Worksheet H-5, line 5.99.
Line 34.--Enter the sum of the amount on line 31 minus lines 32 and 33. Transfer to Worksheet
S, Part III, line 4 as applicable.
Line 35.--Enter the program reimbursement effect of protested items. The reimbursement effect
of the nonallowable items is estimated by applying reasonable methodology which closely
approximates the actual effect of the item as if it had been determined through the normal cost
finding process. (See §115.2.) A schedule showing the supporting details and computations for
this line must be attached.
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Rev. 8
08-16
4146.
FORM CMS-2540-10
4146
WORKSHEET H-5 - ANALYSIS OF PAYMENTS TO SNF-BASED HOME
HEALTH AGENCIES FOR SERVICES RENDERED TO PROGRAM
BENEFICIARIES
Complete this worksheet for Medicare interim payments only. (See 42 CFR 413.64.)
The column headings designate two categories of payments: Part A and Part B.
Complete the identifying information on lines 1 through 4. The remainder of the worksheet is
completed by your contractor. Do not include on this worksheet any payments made for DME or
medical supplies charged to patients that are paid on the basis of a fee schedule.
Line Descriptions
Line 1--Enter the total Medicare interim payments paid to the SNF-based HHA for cost and HHA
PPS reimbursed services. The amount entered reflects payments for all episodes concluded in this
fiscal year. Do not include any payments received for fee scheduled services. The amount
entered reflects the sum of all interim payments paid on individual bills (net of adjustment bills)
for services rendered in this cost reporting period. The amount entered includes amounts withheld
from your interim payments due to an offset against overpayments applicable to prior cost
reporting periods. It does not include any retroactive lump sum adjustment amounts based on a
subsequent revision of the interim rate, or tentative or net settlement amounts, nor does it include
interim payments payable. If you are reimbursed under the periodic interim payment method of
reimbursement, enter the periodic interim payments received for this cost reporting period.
Line 2--Enter the total Medicare interim payments payable on individual bills. Since the cost in
the cost report is on an accrual basis, this line represents the amount of services rendered in the
cost reporting period, but not paid as of the end of the cost reporting period, and does not include
payments reported on line 1.
Line 3--Enter the amount of each retroactive lump sum adjustment and the applicable date.
Line 4--Enter the total amount of the interim payments (sum of lines 1, 2, and 3.99). Transfer these
totals to the appropriate column on Worksheet H-4, Part II, line 32.
DO NOT COMPLETE THE REMAINDER OF WORKSHEET H-5. THE REMAINDER
OF THE WORKSHEET IS COMPLETED BY YOUR CONTRACTOR
Line 5--List separately each tentative settlement payment after desk review together with the date
of payment. If the cost report is reopened after the Notice of Program Reimbursement (NPR) has
been issued, report all settlement payments prior to the current reopening settlement on line 5.
Line 6-- Enter the net settlement amount (balance due to provider or balance due to the program)
for the NPR, or, if this settlement is after a reopening of the NPR, for this reopening.
NOTE: On lines 3, 5, and 6, when an amount is due from the provider to the program, show the
amount and date on which you agree to the amount of repayment even though total
repayment is not accomplished until a later date.
Line 7-- The sum of lines 4, 5.99, and 6, column 2, for inpatient Part A must equal Worksheet H4, Part II, column 1, line 31. For Part B, the amount in column 4 must equal Worksheet H-4, Part
II, column 2, line 31.
Line 8--Enter the contractor name and the contractor number in columns 1 and 2, respectively.
Rev. 7
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4148
FORM CMS-2540-10
08-16
4148. WORKSHEET I-1 - ANALYSIS OF SNF-BASED RHC/FQHC COSTS
Use this worksheet only if you operate a certified SNF-based RHC/ FQHC. If you have more than
one SNF-based RHC/FQHC, complete a separate worksheet for each RHC/FQHC, unless the
clinic/center has received prior contractor approval to file a consolidated cost report (see CMS
Pub. 100-04, chapter 9, §30). Effective for cost reporting periods beginning on or after October
1, 2014, SNF-based FQHCs do not complete the I series worksheets, they must complete the free
standing FQHC cost report Form CMS-224-14.
This worksheet is for the recording of direct SNF-based RHC/FQHC costs from your accounting
books and records to arrive at the identifiable clinic/center cost. This data is required by 42 CFR
413.20. It also provides for the necessary reclassifications and adjustments to certain accounts
prior to the cost finding calculations.
Column Descriptions
Columns 1 through 3.--The expenses listed in these columns must be in accordance with your
accounting books and records. If the cost elements of a cost center are maintained separately on
your books, a reconciliation of costs per the accounting books and records to those on this
worksheet must be maintained by you and is subject to review by your contractor
Enter on the appropriate lines in columns 1 through 3 the total expenses incurred during the
reporting period. Detail the expenses as Compensation (column 1) and Other (column 2). The
sum of columns 1 and 2 must equal column 3.
Column 4.--Enter any reclassifications among the cost center expenses listed in column 3 which
are needed to effect proper cost allocation. This column need not be completed by all
RHCs/FQHCs, but is completed only to the extent reclassifications are needed and appropriate in
the particular circumstances. See §4114 for examples of reclassifications that may be needed.
Submit with the cost report copies of any workpapers used to compute the reclassifications
reported in this column. Show reductions to expenses in parentheses ( ).
The net total of the entries in column 4 must equal zero on line 32.
Column 5.--Adjust the amounts in column 3 by the amounts in column 4 (increases or decreases),
and extend the net balances to column 5. The total of column 5 must equal the total of column 3
on line 32.
Column 6.--In accordance with 42 CFR 413.9(c)(3), enter on the appropriate lines the amounts of
any adjustments to expenses required under the Medicare principles of reimbursement. (See
§4116.) Submit with the cost report copies of any workpapers used to compute the adjustments
reported in this column.
NOTE: The allowable cost of the services furnished by Public Health Service personnel may be
included in your RHC/FQHC’s costs. Obtain this amount from your contractor, and
include this as an adjustment to the appropriate lines on column 6.
Column 7.--Adjust the amounts in column 5 by the amounts in column 6, (increases or decreases)
and extend the net balance to column 7. The total RHC/FQHC costs on line 32 must equal the net
expenses for cost allocation on Worksheet A for the RHC (line 61), or FQHC (line 62) cost center.
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Rev. 7
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Line Descriptions
Lines 1 through 9.--Enter the costs of your health care staff.
Line 10.--Enter the sum of the amounts on lines 1 through 9.
Line 11.--Enter the cost of physician medical services furnished under agreement.
Line 12.--Enter the expenses of physician supervisory services furnished under agreement.
Line 14.--Enter the sum of the amounts on lines 11 through 13.
Lines 15 through 19.--Enter the expenses of health care costs listed on these lines.
Line 21.--Enter the sum of the amounts on lines 15 through 19.
Line 22.--Enter the sum of the amounts on lines 10, 14, and 21. Transfer this amount to Worksheet
I-2, Part II, line 12.
Lines 23 through 26.--Enter the expenses applicable to services that are not reimbursable under
the RHC/FQHC benefit.
Line 27.--Reserved for future use.
Line 28.--Enter the sum of the amounts on lines 23 through 26. Transfer the total amount in
column 7 to Worksheet I-2, line 13.
Line 29.--Enter the overhead expenses directly costed to the RHC/FQHC. These expenses may
include rent, insurance, interest on mortgage or loans, utilities, depreciation of buildings and
fixtures, depreciation of equipment, housekeeping and maintenance expenses, and property taxes.
Submit with the cost report supporting documentation to detail and compute the RHC/FQHC costs
reported on this line.
Line 30.--Enter the expenses related to the administration and management of the RHC/FQHC that
are directly costed to the clinic/center. These expenses may include office salaries, depreciation
of office equipment, office supplies, legal fees, accounting fees, insurance, telephone service,
fringe benefits, and payroll taxes. Submit with the cost report supporting documentation to detail
and compute the administrative costs reported on this line.
Line 31.--Enter the sum of the amounts on lines 29 and 30. Transfer the total amount in column 7
to Worksheet I-2, Part II, line 16.
Line 32.--Enter the sum of the amounts on lines 22, 28 and 31. This is the total SNF-based
RHC/FQHC cost. This cost should agree with the amount reported for the SNF-based RHC/FQHC
on Worksheet A, column 7.
Rev. 7
41-103
4149
4149.
FORM CMS-2540-10
08-16
WORKSHEET I-2 - ALLOCATION OF OVERHEAD TO SNF-BASED RHC/FQHC
SERVICES
4149.1 Part I - Visits and Productivity.--Worksheet I-2, Part I, summarizes the number of SNFbased RHC.FQHC visits furnished by the health care staff and calculates the number of visits to
be used in the rate determination. Lines 1 through 9 list the types of practitioners (positions) for
whom SNF-based RHC/FQHC visits must be counted and reported.
Column Descriptions
Column 1.--Record the number of all full time equivalent (FTE) personnel in each of the applicable
staff positions in the SNF-based RHCs/FQHC. (See CMS Pub. 100-04, chapter 9, §40.3 for a
definition of FTEs.)
Column 2.--Record the total visits actually furnished to all patients by all personnel in each of the
applicable staff positions in the cost reporting period. Count visits in accordance with instructions
in 42 CFR 405.2401(b) defining a visit.
Column 3.--Productivity standards established by CMS are applied as a guideline that reflects the
total combined services of the staff. Enter a level of 4200 visits for each physician (line 1) and a
level of 2100 visits for each nonphysician practitioner (lines 2 and 3), unless you received an
exception to these levels. If you were granted an exception to the productivity standards, enter the
number of productivity visits approved by the contractor in lines 1 through 3.
Contractors have the authority to waive the productivity guideline in cases where you have
demonstrated reasonable justification for not meeting the standard. In such cases, the contractor
could set any number of visits as reasonable (not just your actual visits) if an exception is granted.
For example, if the guideline number is 4200 visits and you have only furnished 1000 visits, the
contractor need not accept the 1000 visits but could permit 2500 visits to be used in the calculation.
Column 4.--For lines 1 through 3, enter the product of column 1 and column 3. This is the
minimum number of SNF-based RHC/FQHC visits the personnel in each staff position are
expected to furnish.
Column 5.--On line 4, enter the greater of the subtotal of the actual visits in column 2 or the
minimum visits in column 4.
On lines 5 through 9 and 11, enter the actual number of visits for each type of position.
Line Descriptions
Line 10.--Enter the total of lines 4 through 9.
Line 11.--Enter the number of visits furnished to SNF-based RHC/FQHC patients by physicians
under agreement with you. Physicians’ services under agreements with you are (1) all medical
services performed at your site by a physician who is not the owner or an employee of the SNFbased RHC/FQHC, and (2) medical services performed at a location other than your site by such
a physician for which the physician is compensated by you. While all physician services at your
site are included in SNF-based RHC/FQHC services, physician services furnished in other
locations by physicians who are not on your full time staff are paid to you only if your agreement
with the physician provides for compensation for such services.
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4149.2
4149.2 Part II - Determination of Total Allowable Cost Applicable To SNF-Based RHC/FQHC
Services.--Worksheet I-2, Part II, determines the amount of the overhead costs incurred by both
the SNF and the SNF-based RHC/FQHC which apply to SNF-based RHC/FQHC services.
Line 12.--Enter the cost of health care services from Worksheet I-1, column 7, line 22.
Line 13.--Enter the total nonreimbursable costs from Worksheet I-1, column 7, line 28.
Line 14.--Enter the sum of lines 12 and 13 for the cost of all services (excluding overhead).
Line 15.--Enter the percentage of SNF-based RHC/FQHC services. This percentage is determined
by dividing the amount on line 12 (the cost of health care services) by the amount on line 14 (the
cost of all services, excluding overhead).
Line 16.--Enter the total RHC/FQHC overhead costs incurred from Worksheet I-1, column 7, line
31.
Line 17.--Enter the overhead cost incurred by the SNF allocated to the RHC/FQHC. This amount
is the difference between the total costs allocated to the corresponding RHC/FQHC cost center on
Worksheets B, Part I column 18, line 61 or 62, minus column 14, line 61 or 62, minus column 0,
line 61 or 62.
Line 18.--Enter the sum of lines 16 and 17 to determine the total overhead costs related to the
RHC/FQHC.
Line 19.--Enter the overhead amount applicable to RHC/FQHC services. It is determined by
multiplying the amount on line 15 (the ratio of RHC/FQHC services to total services) by the
amount on line 18 (total overhead costs).
Line 20.--Enter the total allowable cost of RHC/FQHC services. It is the sum of line 12 (cost of
RHC/FQHC health care services) and line 19 (overhead costs applicable to RHC/FQHC services).
Rev. 7
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4150
4150.
FORM CMS-2540-10
08-16
WORKSHEET I-3 - CALCULATION OF REIMBURSEMENT SETTLEMENT FOR
SNF-BASED RHC/FQHC SERVICES
This worksheet provides for the reimbursement calculation for a SNF-based RHC/FQHC. Use
this worksheet to determine the interim all inclusive rate of payment and the total Medicare
payment due to or from the program for the cost reporting period.
4150.1 Part I - Determination of Rate For SNF-based RHC/FQHC Services.--Part I calculates
the cost per visit for SNF-based RHC/FQHC services and applies the screening guideline
established by CMS on your health care staff productivity.
Line Descriptions
Line 1.--Enter the total allowable cost from Worksheet I-2, Part II, line 20.
Line 2.--Enter the cost of vaccines and their administration from Worksheet I-4, line 15.
Line 3.--Subtract the amount on line 2 from the amount on line 1 and enter the result.
Line 4.--Enter the greater of the minimum or actual visits by the health care staff from Worksheet
I-2, Part I, column 5, line 10.
Line 5.--Enter the visits made by physicians under agreement from Worksheet I-2, Part I, column
5, line 11.
Line 6.--Enter the total adjusted visits (sum of lines 4 and 5).
Line 7.--Enter the adjusted cost per visit. This is determined by dividing the amount on line 3 by
the visits on line 6.
Lines 8 and 9.--The limits are updated every January 1, Complete columns 1, 2 and if needed 3
of lines 8 and 9, if applicable (add a column 3 for lines 8-14 if the cost reporting period overlaps
3 limit update periods) to identify costs and visits affected by different payment limits during a
cost reporting period. If only one payment limit is applicable during the cost reporting period,
complete column 2 only.
Line 8.--Enter the maximum rate per visit that can be received by you. Obtain this amount from
your contractor.
Line 9.--Enter the lesser of the amount on line 7 or line 8. For cost reporting periods beginning on
January 1, complete column 2 only. For cost reporting periods beginning other than January 1,
amounts will be entered in columns 1 and 2.
4150.2 Part II - Calculation of Settlement for SNF-based RHC/FQHC.--Part II calculates the
total payment amount due to or from the Medicare program for covered SNF-based RHC/FQHC
services furnished to program beneficiaries during the cost reporting period.
Complete columns 1 and/or 2 of lines 10 through 14 to identify costs and visits affected by different
payment limits during a cost reporting period. If the provider’s cost reporting period begins on
January 1, then only column 2 is completed. For cost reporting periods beginning other than
January 1, both columns 1 and 2 must be completed.
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FORM CMS 2540-10
4150.2 (Cont.)
Line Descriptions
Line 10.--Enter the number of program covered visits, excluding visits subject to the outpatient
mental health services limitation from your contractor’s records (PS&R).
Line 11.--Enter the subtotal of program cost. This cost is determined by multiplying the rate per
visit on line 9 by the number of visits on line 10 (the total number of covered Medicare beneficiary
visits for SNF-based RHC/FQHC services during the cost reporting period).
Line 12.--Enter the number of program covered visits subject to the outpatient mental health
services limitation from your contractor’s records (PS&R).
Line 13.--Enter the program covered cost for outpatient mental health services by multiplying the
rate per visit on line 9 by the number of visits on line 12.
Line 14.--Enter the limit adjustment. This limit applies only to therapeutic services, not initial
diagnostic services. In accordance with MIPPA 2008, section 102, the outpatient mental health
treatment service limitation applies as follows: for services rendered through December 31, 2009,
the limitation is 62.50 percent; for services from January 1, 2010, through December 31, 2011, the
limitation is 68.75 percent; for services from January 1 2012, through December 31, 2012, the
limitation is 75 percent; for services from January 1, 2013, through December 31, 2013, the
limitation is 81.25 percent; and for services on and after January 1, 2014, the limitation is 100
percent. This is computed by multiplying the amount on line 13 by the corresponding outpatient
mental health service limit percentage. This limit applies only to therapeutic services, not initial
diagnostic services.
Line 15.--Enter the total program cost. Enter the sum of the amounts on lines 11 and 14, in columns
1 and 2 respectively. For cost reporting periods beginning on or after January 1, 2011 do not
complete column 1 and enter the sum of the amounts on lines 11 and 14, columns 1 and 2 in
column 2.
NOTE: Section 4104 of the Affordable Care Act (ACA) eliminates coinsurance and deductible
for preventive services, effective for dates of service on or after January 1, 2011. RHCs/FQHCs
must provide detailed HCPCS coding for preventive services to ensure coinsurance and deductible
are not applied. RHC/FQHC must maintain this documentation in order to apply the appropriate
reductions on lines 15.03 and 15.04.
Line 15.01.--Enter the total program charges from the contractor’s records (PS&R). For cost
reporting periods that overlap January 1, 2011, do not complete column 1; enter total program
charges for services rendered on or after January 1, 2011 in column 2. For cost reporting periods
beginning on or after January 1, 2011, enter total program charges in column 2.
Line 15.02.--Enter the total program preventive charges from the RHC/FQHC’s records. For cost
reporting periods that overlap January 1, 2011, do not complete column 1; enter total program
preventive charges for services rendered on or after January 1, 2011 in column 2. For cost
reporting periods beginning on or after January 1, 2011, enter total program preventive charges in
column 2.
Line 15.03.--Enter the total program preventive costs. For cost reporting periods that overlap
January 1, 2011, do not complete column 1; enter the total program preventive costs ((line 15.02
divided by line 15.01) times line 15)) for services rendered on or after January 1, 2011, in column
2. For cost reporting periods beginning on or after January 1, 2011, enter the total program
preventive costs ((line 15.02 divided by line 15.01) times line 15, columns 1 and 2)) in column 2.
Rev. 8
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FORM CMS-2540-10
03-18
Line 15.04.--Enter the total program non-preventive costs. For cost reporting periods that overlap
January 1, 2011, do not complete column 1; enter the total program non- preventive costs ((line 15
minus lines 15.03 and 17) times .80)) for services rendered on or after January 1, 2011, in column
2. For cost reporting periods beginning on or after January 1, 2011, enter the total program nonpreventive costs ((line 15, columns 1 and 2 minus lines 15.03 and 17) times .80)) in column 2.
Line 15.05.--Enter the total program costs. For cost reporting periods that overlap January 1, 2011,
enter the total program costs (line 15 times .80) for services rendered prior to January 1, 2011, in
column 1, and enter total program costs (line 15.03 plus line15.04) for services rendered on or
after January 1, 2011, in column 2. For cost reporting periods beginning on or after January 1,
2011, enter total program costs (line 15.03 plus line15.04), in column 2.
Line 16.--Enter the amounts paid or payable by workmen's compensation and other primary payers
when program liability is secondary to that of the primary payer. There are six situations under
which Medicare payment is secondary to a primary payer:
1.
2.
3.
4.
5.
6.
Workmen's compensation,
No fault coverage,
General liability coverage,
Working aged provisions,
Disability provisions, and
Working ESRD beneficiary provisions.
Generally, when payment by the primary payer satisfies the liability of the program beneficiary,
for cost reporting purposes, the services are considered non-program services. (The primary
payment satisfies the beneficiary's liability when you accept that payment as payment in full. Note
this on no-pay bills submitted in these situations.) The patient days and charges are included in
total patient days and charges but are not included in program patient days and charges. In this
situation, no primary payer payment is entered on line 16.
Line 17.--Enter the amount credited to the RHC program patients to satisfy their deductible
liabilities on the visits on lines 10 and 12 as recorded by the contactor from clinic bills processed
during the cost reporting period. RHCs determine this amount from the interim payment lists
provided by the contractor. FQHCs enter zero on this line as deductibles do not apply.
Line 18.--Enter the coinsurance amount applicable to the RHC/FQHC for program patients for
visits on lines 10 and 12 as recorded by the contactor from clinic/center bills processed during the
cost reporting period. Informational only.
Line 19.--Enter the net program cost, excluding vaccines. This is equal to the result of subtracting
the amount on line 16 from the amounts on line 15.05, columns 1 and 2.
Line 20.--Enter the total reimbursable program cost of vaccines and their administration from
Worksheet I-4, line 16.
Line 21.--Enter the total reimbursable program cost (line 19 plus line 20).
Line 22.--Enter the allowable bad debts, net of recoveries, from your records.
Line 22.01.--Enter the total reimbursable bad debt for cost reporting periods that begin on or after
October 1, 2012, calculate this line as follows: line 22 times 88 percent. For cost reporting periods
that begin on or after October 1, 2013, calculate this line as follows: line 22 times 76 percent. For
cost reporting periods that begin on or after October 1, 2014, calculate this line as follows: line 22
times 65 percent.
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FORM CMS-2540-10
4151
Line 23.--Enter the allowable bad debts for full-benefit dual eligible individuals. This amount
must also be included in the amount on line 22.
Line 24.--Enter any other adjustment. Specify the adjustment in the space provided.
Line 25.--Enter the sum of line 21 plus line 22, plus or minus line 24. For cost reporting periods
that begin on or after October 1, 2012, enter the sum of line 21 plus line 22.01, plus or minus line
24.
Line 25.01.--For cost reporting periods that overlap or begin on or after April 1, 2013, enter the
sequestration adjustment amount as [(2 percent times (total days in the cost reporting period that
occur during the sequestration period beginning on or after April 1, 2013, divided by total days in
the entire cost reporting period, rounded to four decimal places)) times line 25]. If line 25 is less
than zero, do not calculate the sequestration adjustment.
Line 26.--Enter the total interim payments made to you for covered services furnished to program
beneficiaries during the reporting period (from contractor records). Transfer amount from
Worksheet I-5, line 4.
Line 27.--Your contractor will enter the tentative adjustment from Worksheet I-5, line 5.99.
Line 28.--Enter the total amount due to/from the program, line 25 minus lines 25.01, 26 and 27.
Transfer this amount to Worksheet S, Part III, columns 1, 3, or 4 as applicable, line 5 or line 6
accordingly.
Line 29.--Enter the program reimbursement effect of protested items. The reimbursement effect of
non-allowable items is estimated by applying reasonable methodology which closely approximates
the actual effect of the item as if it had been determined through the normal cost finding process.
(See CMS Pub. 15-2 §115.2)
4151.
WORKSHEET I-4 - COMPUTATION OF SNF-BASED
PNEUMOCOCCAL AND INFLUENZA VACCINE COST
RHC/FQHC
The cost and administration of pneumococcal and influenza vaccine to Medicare beneficiaries are
100 percent reimbursable by Medicare. This worksheet provides for the computation of the cost
of these vaccines. Use this worksheet only for vaccines rendered to patients who at the time of
receiving the vaccine(s) were not inpatients or outpatients of the SNF. If a patient simultaneously
received vaccine(s) with any Medicare covered services as an inpatient or outpatient, those vaccine
costs are reimbursed through the SNF and cannot be claimed by the RHC/FQHC.
Effective for services rendered on and after September 1, 2009, in accordance with CR 6633, dated
August 27, 2009, the administration of influenza A (H1N1) vaccines furnished by RHC’s and
FQHC’s is cost reimbursed.
Line 1.--Enter the health care staff cost from Worksheet I-1, column 7, line 10.
Line 2.--Enter the ratio of the estimated percentage of time involved in administering
pneumococcal and influenza vaccine injections to the total health care staff time. Do not include
the physician service under agreement time in this calculation.
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Line 3.--Multiply the amount on line 1 by the amount on line 2 and enter the result.
Line 4.--Enter the cost of pneumococcal and influenza vaccine medical supplies from your records.
Line 5.--Enter the sum of lines 3 and 4.
Line 6.--Enter the amount on Worksheet I-1, column 7, line 22. This is your total direct cost of
the RHC/FQHC.
Line 7.--Enter the amount from Worksheet I-2, line 19.
Line 8.--Divide the amount on line 5 by the amount on line 6 and enter the result.
Line 9.--Multiply the amount on line 7 by the amount on line 8 and enter the result.
Line 10.--Enter the sum of the amounts on lines 5 and 9.
Line 11.--Enter the total number of pneumococcal and influenza vaccine injections from your
records.
Line 12.--Enter the cost per pneumococcal and influenza vaccine injection by dividing the amount
on line 10 by the number on line 11 and entering the result.
Line 13.--Enter the number of pneumococcal and influenza vaccine injections administered to
Medicare beneficiaries from your records.
Line 14.--Enter the Medicare cost for vaccine injections by multiplying the amount on line 12 by
the amount on line 13.
Line 15.--Enter the total cost of pneumococcal and influenza vaccine and its (their) administration
by entering the sum of the amount in column 1, line 10 and the amount in column 2, line 10.
Transfer this amount to Worksheet I-3, Part I, line 2.
Line 16.--Enter the Medicare cost of pneumococcal and influenza vaccine and its (their)
administration. This is equal to the sum of the amount in column 1, line 14 and column 2, line 14.
Transfer the result to Worksheet I-3, Part II, line 20.
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4152.
FORM CMS-2540-10
4152
WORKSHEET I-5 - ANALYSIS OF PAYMENTS TO SNF-BASED RHC/FQHC FOR
SERVICES RENDERED
Complete this worksheet for Medicare interim payments only. Complete a separate worksheet for
each SNF-based RHC/FQHC. Complete the identifying information on lines 1 through 4. The
remainder of the worksheet is completed by your contractor.
NOTE: DO NOT reduce any interim payments by recoveries as result of medical review
adjustments where recoveries were based on a sample percentage applied to the universe
of claims reviewed and the PS&R was not also adjusted
Line Descriptions
Line 1.--Enter the total program interim payments paid to the component. The amount entered
reflects the sum of all interim payments paid on individual bills (net of adjustment bills) for
services rendered in this cost reporting period. The amount entered includes amounts withheld
from the RHC/FQHC's interim payments due to an offset against overpayments to the RHC/FQHC
applicable to prior cost reporting periods. It does not include any retroactive lump sum adjustment
amounts based on a subsequent revision of the interim rate or tentative or net settlement amounts.
Nor does it include interim payments payable.
Line 2.--Enter the total program interim payments payable on individual bills. Since the cost in the
cost report is on an accrual basis, this line represents the amount of services rendered in the cost
reporting period, but not paid as of the end of the cost reporting period, and does not include
payments reported on line 1.
Line 3.--Enter the amount of each retroactive lump sum adjustment and the applicable date.
Line 4.--Transfer the total interim payments to the title XVIII Worksheet I-3, line 26.
DO NOT COMPLETE THE REMAINDER OF WORKSHEET I-5. LINES 5 THROUGH
9 ARE FOR CONTRACTOR USE ONLY.
Line 5.--List separately each tentative settlement payment after desk review together with the date
of payment. If the cost report is reopened after the Notice of Program Reimbursement (NPR) has
been issued, report all settlement payments prior to the current reopening settlement.
Line 6.--Enter the net settlement amount (balance due to the RHC/FQHC or balance due to the
program) for the NPR, or, if this settlement is after a reopening of the NPR, for this reopening.
NOTE: On lines 3, 5, and 6, where an amount is due RHC/FQHC to program, show the amount
and date on which the RHC/FQHC agrees to the amount of repayment, even though total
repayment is not accomplished until a later date.
Line 7.--The sum of lines 4, 5.99, and 6, column 2, must equal the amount on Worksheet I-3, line
25 plus or minus line 25.01.
Rev. 7
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08-16
4153. WORKSHEET J-1, PARTS I & II
Use this worksheet only if you operate as part of your complex a certified SNF-based community
mental health center (CMHC). If you have more than one SNF-based CMHC, complete a separate
worksheet for each provider.
4153.1 Part I - Allocation of General Service Costs to Cost Centers for CMHC.--Worksheet J1, Part I, provides for the allocation of the expenses of each general service cost center to those
cost centers which receive the services. Obtain the total direct expenses (column 0, line 22) from
Worksheet A, column 7, line 73. Obtain the cost center allocation (column 0, lines 1 through 21)
from your records.
4153.2 Part II - Allocation of General Service Costs to Cost Centers for CMHC - Statistical
Basis.--Worksheet J-1, Part II provides for the proration of the statistical data needed to equitably
allocate the expenses of the general service cost centers on Worksheet J-1, Part I.
To facilitate the allocation process, the general format of Worksheet J-1, Parts I and II, are
identical.
The statistical basis shown at the top of each column on Worksheet J-1, Part II is the recommended
basis of allocation of the cost center indicated.
NOTE: A change in order of allocation and/or allocation statistics is appropriate for the current
cost reporting period if received by the contractor, in writing, within 90 days prior to the
end of the cost reporting period. The contractor has 60 days to make a decision or the
change is automatically accepted. The change must be shown to more accurately
allocate the overhead cost, or if the change is as accurate, should be changed due to
simplification of maintaining the statistics. If a change in statistics is requested, the
provider must maintain both sets of statistics until an approval is made. The provider
must include with the request all supporting documentation and a thorough explanation
of why the alternative approach should be used. If the request is denied, the provider
must use to the previously approved methodology. (See CMS Pub. 15-1, §2313)
Lines 1 through 21.--On Worksheet J-1, Part II, for all cost centers to which the general service
cost center is being allocated, enter that portion of the total statistical base applicable to each.
Line 22.--Enter the total of lines 1 through 21 for each column. The total in each column must be
the same as shown for the corresponding column on Worksheet B-1, line 73.
Line 23.--Enter the total expenses of the cost center to be allocated. Obtain this amount from
Worksheet B, Part I, line 73, columns 1 through 18 as appropriate (e.g., capital-related cost
buildings and fixtures, transfer the amount from Worksheet B, Part I, column 1, line 73 to
Worksheet J-1, Part II, column 1).
Line 24.--Enter the unit cost multiplier which is obtained by dividing the cost entered on line 23
by the total statistic entered in the same column on line 22. Round the unit cost multiplier to six
decimal places.
Multiply the unit cost multiplier by that portion of the total statistics applicable to each cost center
receiving the services. Enter the result of each computation on Worksheet J-1, Part I, in the
corresponding column and line.
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4153.2 (Cont.)
After the unit cost multiplier has been applied to all the cost centers receiving the services, the
total cost (line 22, Part I) must equal the total cost on line 23, Part II.
Perform the preceding procedures for each general service cost center.
In column 16, Part I, enter the total of columns 3A through 15.
In column 17, Part I, if Worksheet B, Part I, column 17, excluded costs, column 17 on this
worksheet must also exclude these costs.
In column 18, Part I, enter the sum of columns 16 and 17.
In Part I, compute the unit cost multiplier for allocation of the components’ administrative and
general costs as follows.
Line 22.--Enter the sum of lines 1 through 21.
In column 19, line 23, calculate the unit cost multiplier for component administrative and general
costs. Divide column 18, line 1 by the result of column 18, line 22 minus line 1 and round to six
decimal places.
In column 19, for lines 2 through 21, multiply the amount in column 18 by the unit cost multiplier
in column 19, line 23, and enter the result in this column. On line 22, enter the total of the amounts
on lines 2 through 21. The total on line 22 equals the amount on column 18, line 1.
In column 20, enter on lines 2 through 21 the sum of the amounts in columns 18 and 19. The total
in column 20, line 22 must equal the total in column 18, line 22.
Rev. 7
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4154
4154.
FORM CMS-2540-10
08-16
WORKSHEET J-2 - COMPUTATION OF CMHC REHABILITATION COSTS
Use this worksheet if you operate a SNF-based CMHC. Complete a separate worksheet for each
provider.
4154.1
Part I - Apportionment of CMHC Cost Centers.--
Column 1.--Enter on each line the total cost for the cost center as previously computed on
Worksheet J-1, Part I, column 20. To facilitate the apportionment process, the line number
designations are the same on both worksheets.
Column 2.--Enter the charges for each cost center. Obtain the charges from your records.
Column 3.--For each cost center, enter the ratio derived by dividing the cost in column 1 by the
charges in column 2.
Columns 4, 6, and 8--For each cost center, enter the CMHC charges from your records for title V
in column 4, and title XIX in column 8. Do not complete column 6 for CMHC title XVIII charges
as they are reimbursed under OPPS. Not all facilities are eligible to participate in all programs.
Columns 5, 7, and 9.--For each cost center, enter the costs obtained by multiplying the charges in
columns 4, 6 and 8 respectively, by the ratio in column 3.
Line 22.--Enter the totals for columns 1, 2, and 4 through 9.
4154.2 Part II - Apportionment of Cost of CMHC Services Furnished by Shared Departments.-Use this part only when the SNF complex maintains a separate department for any of the cost
centers listed on this worksheet, and the department provides services to patients of the skilled
nursing facility's outpatient CMHC facility.
Column 3.--For each of the cost centers listed; enter the ratio of cost to charges that are shown on
Worksheet C, column 3, from the appropriate line for each cost center.
Columns 4, 6, and 8.-- For each cost center, enter the CMHC charges from your records for title
V, in column 4, and title XIX, in column 8. Do not complete column 6 for CMHC title XVIII
charges as they are reimbursed under OPPS.
Columns 5, 7, and 9.--For each cost center, enter the costs obtained by multiplying the charges in
columns 4, 6, and 8 respectively by the ratio in column 3.
Line 30.--Enter the totals for columns 4 through 9.
Line 31. -- Add the amount from Part I, columns 5, 7, and 9, line 22 and Part II, columns 5, 7, and
9, line 30, respectively.
4155.
WORKSHEET J-3 - CALCULATION OF REIMBURSEMENT SETTLEMENT OF
SNF-BASED COMMUNITY MENTAL HEALTH CENTER SERVICES
Line 1--Enter the cost of rehabilitation services from Worksheet J-2, Part II, line 31 from columns
5 or 9, respectively for Titles V and XIX.
Line 2--Enter the gross PPS payments received for title XVIII services rendered during the cost
reporting period excluding outliers. Obtain this amount from the PS&R and/or your records.
Line 3--Enter the total outliers payments received. Obtain this amount from the PS&R and/or your
records.
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Line 4.--Enter the amounts paid and payable by workmens' compensation and other primary payers
where program liability is secondary to that of the primary payer (from your records).
Line 5.--Title XVIII CMHCs enter the result obtained by subtracting line 4 from the sum of lines
2 and 3. Titles V and XIX providers not reimbursed under PPS enter the total reasonable costs by
subtracting line 4 from line 1.
Line 6.--Enter the charges for the applicable program services from Worksheet J-2, sum of Parts I
and II, Columns 4, and 8 as appropriate, lines 22 and 30.
NOTE: Title XVIII CMHCs and providers not subject to reasonable cost reimbursement do not
complete lines 7 and 8.
Lines 7 and 8.--Lines 7 and 8 provide for the computation of the lesser of reasonable cost as defined
in 42 CFR 413.13(b) or customary charges as defined in 42 CFR 413.13(e). DO NOT complete
for Title XVIII.
Enter on line 7 the excess of total customary charges (line 6) over the total reasonable cost (line
5). In situations when in any column the total charges on line 6 are less than the total cost on line
5, enter zero (0) on line 7.
Enter on line 8 the excess of total reasonable cost (line 5) over total customary charges (line 6). In
situations when in any column the total cost on line 5 is less than the customary charges on line 6,
enter zero (0) on line 8.
Line 9.--Title XVIII providers enter the total reasonable costs from line 5. Titles V and XIX
providers not reimbursed under PPS enter the lesser of line 5 or line 6.
Line 10.--Enter the Part B deductibles billed to program patients (from your records).
Line 11.--Enter the Part B coinsurance billed to program patients (from your records).
Line 12.--Enter the sum of line 9 minus lines 10 and 11.
Line 13.--Enter allowable bad debts, net of recoveries, applicable to any deductibles and
coinsurance (from your records).
Line 13.01.--Enter the reimbursable bad debt for cost reporting periods that begin on or after
October 1, 2012, calculate this line as follows: line 13 times 88 percent. For cost reporting periods
that begin on or after October 1, 2013, calculate this line as follows: line 13 times 76 percent. For
cost reporting periods that begin on or after October 1, 2014, calculate this line as follows: line 13
times 65 percent.
Line 14.--Enter the allowable bad debts for dual eligible beneficiaries. This amount must also be
included in the amount on line 13.
Line 15.--Enter the sum of lines12 and 13. For cost reporting periods that begin on or after
October1, 2012 enter the sum of lines 12 and 13.01.
Line 16.--Enter the amount of other adjustments from your records.
Rev. 8
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Line 17.--Enter the amount on line 15 plus or minus line 16.
Line 17.01.--For cost reporting periods that overlap or begin on or after April 1, 2013, enter the
sequestration adjustment amount as [(2 percent times (total days in the cost reporting period that
occur during the sequestration period beginning on or after April 1, 2013, divided by total days in
the entire cost reporting period, rounded to four decimal places)) times line 17]. If line 17 is less
than zero, do not calculate the sequestration adjustment.
Line 18.--Enter the total interim payments applicable to this cost reporting period. For title XVIII,
transfer this amount from Worksheet J-4, column 2, line 4.
Line 19.--Your contractor will enter the tentative adjustment from Worksheet J-4, line 5.99.
Line 20.--Enter the balance due component/program (sum of lines 17 minus lines 17.01, 18 and
19) and transfer this amount to Worksheet S, Part III, columns as appropriate, line 7.
Line 21.--Enter the program reimbursement effect of protested items. Estimate the reimbursement
effect of the nonallowable items by applying reasonable methodology which closely approximates
the actual effect of the item as if it had been determined through the normal cost finding process.
(See §115.2.) Attach a worksheet showing the details and computations for this line.
4156. WORKSHEET J-4 - ANALYSIS OF PAYMENTS TO SNF-BASED CMHC FOR
SERVICES RENDERED TO PROGRAM BENEFICIARIES
Complete this worksheet for Medicare interim payments only. Complete a separate worksheet for
each community mental health center.
Complete the identifying information on lines 1 through 4. The remainder of the worksheet is
completed by your contractor.
NOTE:
DO NOT reduce any interim payments by recoveries as result of medical review
adjustments where the recoveries were based on a sample percentage applied to the
universe of claims reviewed and the PS&R was not also adjusted
Line Descriptions
Line 1.--Enter the total program interim payments paid to the component. The amount entered
reflects the sum of all interim payments paid on individual bills (net of adjustment bills) for
services rendered in this cost reporting period. The amount entered includes amounts withheld
from the component’s interim payments due to an offset against overpayments to the component
applicable to prior cost reporting periods. It does not include any retroactive lump sum adjustment
amounts based on a subsequent revision of the interim rate or tentative or net settlement amounts.
Nor does it include interim payments payable.
Line 2.--Enter the total program interim payments payable on individual bills. Since the cost in the
cost report is on an accrual basis, this line represents the amount of services rendered in the cost
reporting period, but not paid as of the end of the cost reporting period, and does not include
payments reported on line 1.
Line 3.--Enter the amount of each retroactive lump sum adjustment and the applicable date.
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Rev. 8
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4157.
FORM CMS-2540-10
4157
WORKSHEET K – ANALYSIS OF HOSPICE COSTS
In accordance with 42 CFR 413.20, the methods of determining costs payable under Title XVIII
involve making use of data available from the institution's basic accounts, as usually maintained,
to arrive at equitable and proper payment for services. This worksheet provides for recording the
trial balance of expense accounts from your accounting books and records. It also provides for
reclassification and adjustments to certain accounts. The cost centers on this worksheet are listed
in a manner which facilitates the transfer of the various cost center data to the cost finding
worksheets (e.g., on Worksheets K, K-4, Parts I and II, the line numbers are consistent, and the
total line is set at 39). Not all of the cost centers listed apply to all providers using these forms.
Effective for cost reporting periods beginning on or after October 1, 2015, do not complete these
worksheets but complete the O series worksheets.
Column 1.--Obtain salaries to be reported from Worksheet K-1, column 9, line 3-38.
Column 2.--Obtain employee benefits to be reported from Worksheet K-2 column 9 lines 3 through
38.
Column 3.--If the transportation costs, i.e., owning or renting vehicles, public transportation
expenses, or payments to employees for driving their private vehicles can be directly identified to
a particular cost center, enter those costs in the appropriate cost center. If these costs are not
identified to a particular cost center, enter them on line 21.
Column 4.--Obtain the contracted services to be reported from Worksheet K-3, column 9 lines 3
through 38.
Column 5.--Enter in the applicable lines in column 5 all costs which have not been reported in
columns 1 through 4.
Column 6.--Add the amounts in columns 1 through 5 for each cost center and enter the total in
column 6.
Column 7.--Enter any reclassifications among cost center expenses in column 6 which are needed
to effect proper cost allocation. This column need not be completed by all providers, but is
completed only to the extent reclassifications are needed and appropriate in the particular
circumstances. Show reductions to expenses as negative amounts.
Column 8.--Adjust the amounts entered in column 6 by the amounts in column 7 (increases and
decreases) and extend the net balances to column 8. The total of column 8 must equal the total of
column 6 on line 39.
Column 9.--In accordance with 42 CFR 413.9(c)(3), enter on the appropriate lines the amounts of
any adjustments to expenses required under Medicare principles of reimbursements. (See §4116.)
Column 10.--Adjust the amounts in column 8 by the amounts in column 9, (increases or decreases)
and extend the net balances to column 10.
Transfer the amount in column 10, line 1 through 39 to the corresponding lines on Worksheet K4, Part I, column 0.
Rev. 7
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Line Description
Lines 1 and 2.--Capital Related Cost - Buildings and Fixtures and Capital Related Cost - Movable
Equipment.--These cost centers should include depreciation, leases and rentals for the use of the
facilities and/or equipment, interest incurred in acquiring land and depreciable assets used for
patient care, insurance on depreciable assets used for patient care, and taxes on land or depreciable
assets used for patient care.
Do not include in these cost centers the following costs: costs incurred for the repair or
maintenance of equipment or facilities; amounts included in the rentals or lease or lease payments
for repair and/or maintenance agreements; interest expense incurred to borrow working capital or
for any purpose other than the acquisition of land or depreciable assets used for patient care;
general liability insurance or any other form of insurance to provide protection other than the
replacement of depreciable assets; or taxes other than those assessed on the basis of some valuation
of land or depreciable assets used for patient care.
Line 3 - Plant Operation and Maintenance.--This cost center contains the direct expenses incurred
in the operation and maintenance of the plant and equipment, maintaining general cleanliness and
sanitation of plant, and protecting the employees, visitors, and agency property.
Plant operation and maintenance includes the maintenance and service of utility systems such as
heat, light, water, air conditioning and air treatment. This cost center also includes the cost of
maintenance and repair of building, parking facilities and equipment, painting, elevator maintenance, performance of minor renovation of buildings, and equipment. The maintenance of
grounds such as landscape and paved areas, streets on the property, sidewalk, fenced areas,
fencing, external recreation areas and parking facilities are part of this cost center. The care or
cleaning of the interior physical plant, including the care of floors, walls, ceilings, partitions,
windows (inside and outside), fixtures and furnishings, and emptying of trash containers, as well
as the costs of similar services purchased from an outside organization which maintains the safety
and well-being of personnel, visitors and the provider’s facilities, are all included in this cost
center.
Line 4 - Transportation-Staff.--Enter all of the cost of transportation except those costs previously
directly assigned in column 3. This cost is allocated during the cost finding process.
Line 5 - Volunteer Service Coordination.--Enter all of the cost associated with the coordination of
service volunteers. This includes recruitment and training costs.
Line 6 - Administrative and General.--Use this line to record expenses which benefit the entire
facility. Examples include fiscal services, legal services, accounting, data processing, taxes, and
malpractice costs.
Line 7 - Inpatient - General Care.--This cost center includes costs applicable to patients who
receive this level of care because their condition is such that they can no longer be maintained at
home. Generally, they require pain control or management of acute and severe clinical problems
which cannot be managed in other settings. The costs incurred on this line are those direct costs
of furnishing routine and ancillary services associated with inpatient general care for which other
provisions are not made on this worksheet.
Costs incurred by a hospice in furnishing direct patient care services to patients receiving general
inpatient care either directly from the hospice or under a contractual arrangement in an inpatient
facility are to be included in the visiting service costs section.
For a hospice that maintains its own inpatient beds, these costs include (but are not limited to) the
costs of furnishing 24 hours nursing care within the facility, patient meals, laundry and linen
services, and housekeeping. Plant operation and maintenance cost is recorded on line 3.
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Line 8 - Inpatient - Respite Care.--This cost center includes costs applicable to patients who receive
this level of care on an intermittent, nonroutine, and occasional basis. The costs included on this
line are those direct costs of furnishing routine and ancillary services associated with inpatient
respite care for which other provisions are not made on this worksheet. Costs incurred by the
hospice in furnishing direct patient care services to patients receiving inpatient respite care either
directly by the hospice or under a contractual arrangement in an inpatient facility are to be included
in visiting service costs section.
For a hospice that maintains its own inpatient beds, these costs include (but are not limited to) the
costs of furnishing 24 hours nursing care within the facility, patient meals, laundry and linen
services and housekeeping. Plant operation and maintenance costs are recorded on line 3.
For a hospice that does not maintain its own inpatient beds, but furnishes inpatient respite care
through a contractual arrangement with another facility, record contracted/purchased costs on
Worksheet K-3. Do not include any costs associated with providing direct patient care. These
costs are recorded in the visiting service costs section.
Line 9 - Physician Services.--In addition to the palliation and management of terminal illness and
related conditions, hospice physician services also include meeting the general medical needs of
the patients to the extent that these needs are not met by the attending physician. The amount
entered on this line includes costs incurred by the hospice or amounts billed through the hospice
for physicians direct patient care services.
Line 10 - Nursing Care.--Generally, nursing services are provided as specified in the plan of care
by or under the supervision of a registered nurse at the patient’s residence.
Line 11 - Nursing Care–Continuous Home Care.--Enter the continuous home care portion of costs
for nursing services provided by a registered nurse, licensed practical nurse, or licensed vocational
nurse as specified in the plan of care by or under the supervision of a registered nurse at the
patient’s residence.
Line 12 - Physical Therapy.--Physical therapy is the provision of physical or corrective treatment
of bodily or mental conditions by the use of physical, chemical, and other properties of heat, light,
water, electricity, sound massage, and therapeutic exercise by or under the direction of a registered
physical therapist as prescribed by a physician. Physical therapy may be provided for purposes of
symptom control or to enable the individual to maintain activities of daily living and basic
functional skills.
Line 13 - Occupational Therapy.--Occupational therapy is the application of purposeful goaloriented activity in the evaluation, diagnostic, for the persons whose function is impaired by
physical illness or injury, emotional disorder, congenital or developmental disability, and to
maintain health. Occupational therapy may be provided for purposes of symptom control or to
enable the individual to maintain activities of daily living and basic functional skills.
Line 14 - Speech/Language Pathology.--These are physician-prescribed services provided by or
under the direction of a qualified speech-language pathologist to those with functionally impaired
communications skills. This includes the evaluation and management of any existing disorders of
the communication process centering entirely, or in part, on the reception and production of speech
and language related to organic and/or nonorganic factors. Speech-language pathology services
may be provided for purposes of symptom control or to enable the individual to maintain activities
of daily living and basic functional skills.
Rev. 6
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FORM CMS-2540-10
09-14
Line 15.--Medical Social Services.--This cost center includes only direct expenses incurred in
providing medical social services. Medical social services consist of counseling and assessment
activities which contribute meaningfully to the treatment of a patient’s condition. These services
must be provided by a qualified social worker under the direction of a physician.
Lines 16, 17, and 18.--Counseling.--Counseling services must be available to the terminally ill
individual and family members or other persons caring for the individual at home. Counseling,
including dietary counseling, may be provided for the purpose of training the individual's family
or other care giver to provide care, and for the purpose of helping the individual and those caring
for the individual to adjust to the their approaching death. This includes dietary, spiritual, and
other counseling services provided while the individual is enrolled in the hospice. Costs associated
with such counseling are accumulated in the appropriate counseling cost center. Costs associated
with bereavement counseling are recorded on line 35.
Line 19.--Home Health Aide and Homemaker.--Enter the cost of a home health aide and
homemaker services. Home health aide services are provided under the general supervision of a
registered professional nurse and may be provided by only individuals who have successfully
completed a home health aide training and competency evaluation program or competency
evaluation program as required in 42 CFR 484.36.
Home health aides may provide personal care services. Aides may also perform household
services to maintain a safe and sanitary environment in areas of the home used by the patient, such
as changing the bed or light cleaning and laundering essential to the comfort and cleanliness of the
patient.
Homemaker services may include assistance in personal care, maintenance of a safe and healthy
environment, and services to enable the individual to carry out the plan of care.
Line 20.--Home Health Aide and Homemaker-Continuous Home Care.--Enter the continuous care
portion of cost for home health aide and/or homemaker services provided as specified in the plan
of care and under the supervision of a registered nurse.
Line 21.--Other.--Enter on this line any other visiting services costs which cannot be appropriately
identified in the services already listed.
Line 22.--Drugs, Biological and Infusion Therapy.--Only drugs as defined in §1861(t) of the Act
and which are used primarily for the relief of pain and symptom control related to the individual's
terminal illness are covered. The amount entered on this line includes costs incurred for drugs or
biologicals provided to the patients while at home. If a pharmacist dispenses prescriptions and
provides other services to patients while the patient is both at home and in an inpatient unit, a
reasonable allocation of the pharmacist cost must be made and reported respectively on line 22
(Drugs and Biologicals) and line 7 (Inpatient General Care) or line 8 (Inpatient Respite Care) of
Worksheet K.
A hospice may, for example, use the number of prescriptions provided in each setting to make that
allocation, or may use any other method that results in a reasonable allocation of the pharmacist’s
cost in relation to the service rendered.
Infusion therapy may be used for palliative purposes if you determine that these services are
needed for palliation. For the purposes of a hospice, infusion therapy is considered to be the
therapeutic introduction of a fluid other than blood, such as saline solution, into a vein.
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Line 23.--Analgesics.- Enter the cost of analgesics.
Line 24.--Sedatives/Hypnotics. - Enter the cost of sedatives/hypnotics.
Line 25.--Other Specify. - Specify the type and enter the cost of any other drugs which cannot be
appropriately identified in the drug cost center already listed.
Line 26.--Durable Medical Equipment/Oxygen.--Durable medical equipment as defined in 42 CFR
410.38 as well as other self-help and personal comfort items related to the palliation or
management
of the patient’s terminal illness are covered. Equipment is provided by the hospice for use in the
patient’s home while he or she is under hospice care.
Line 27.--Patient Transportation.--Enter all of the cost of transportation except those costs
previously directly assigned in column 3. This cost is allocated during the cost finding process.
Line 28.--Imaging Services.--Enter the cost of imaging services including MRU.
Line 29.--Labs and Diagnostics.--Enter the cost of laboratory and diagnostic tests.
Line 30.--Medical Supplies.--The cost of medical supplies reported in this cost center are those
costs which are directly identifiable supplies furnished to individual patients.
These supplies are generally specified in the patient's plan of treatment and furnished under the
specific direction of the patient's physician.
Line 31.--Outpatient Services.--Use this line for any outpatient services costs not captured
elsewhere. This cost can include the cost of an emergency room department.
Lines 32-33.--Radiation Therapy and Chemotherapy.--Radiation, chemotherapy, and other
modalities may be used for palliative purposes if you determine that these services are needed for
palliation. This determination is based on the patient’s condition and your care giving philosophy.
Line 34.--Other (Specify).--Enter any additional costs involved in providing other hospice services
which have not been provided for in the previous lines.
Lines 35-38.--Non Reimbursable Costs.--Enter on the appropriate lines the applicable costs.
Bereavement program costs consist of counseling services provided to the individual’s family after
the individual’s death. In accordance with §1814 (I)(1) (A) of the Social Security Act,
bereavement counseling is a required hospice service, but it is not reimbursable.
Line 39.--Total.--Line 39 column 10, must agree with Worksheet A, line 83, column 7.
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FORM CMS-2540-10
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WORKSHEET K-1 – HOSPICE COMPENSATION ANALYSIS SALARIES AND
WAGES
Enter all salaries and wages for the hospice on this worksheet for the actual work performed within
the specific area or cost center in accordance with the column headings. For example, if the
administrator also performs visiting services which account for 55 percent of that person's time,
then enter 45 percent of the administrator's salary on line 6 (A&G) and 55 percent of the
administrator's salary enter on line 10 (Nursing Care).
The records necessary to determine the split in salary between two or more cost centers must be
maintained by the hospice and must adequately substantiate the method used to split the salary.
These records must be available for audit by the contractor, and the contractor can accept or reject
the method used to determine the split in salary. When approval of a method has been requested
in writing and this approval has been received prior to the beginning of a cost reporting period, the
approved method remains in effect for the requested period and all subsequent periods until you
request in writing to change to another method or until the contractor determines that the method
is no longer valid due to changes in your operations.
Definitions
Salary.--This is gross salary paid to the employee before taxes and other items are withheld,
including deferred compensation, overtime, incentive pay, and bonuses. (See CMS Pub. 15-1,
Chapter 21.)
Administrator (Column 1).-Possible Titles:
President, Chief Executive Officer.
Duties: This position is the highest occupational level in the agency. This individual is the chief
management official in the agency. The administrator develops and guides the organization by
taking responsibility for planning, organizing, implementing, and evaluating operations. The
administrator is responsible for the application and implementation of established policies. The
administrator may act as a liaison among the governing body, the medical staff, and any
departments. The administrator provides for personnel policies and practices that adequately
support sound patient care and maintains accurate and complete personnel records. The
administrator implements the control and effective utilization of the physical and financial
resources of the provider.
Director (Column 2).-Possible Titles: Medical Director, Director of Nursing, or Executive Director.
Duties: The medical director is responsible for helping to establish and assure that the quality of
medical care is appraised and maintained. This individual advises the chief executive officer on
medical and administrative problems and investigates and studies new developments in medical
practices and techniques.
The nursing director is responsible for establishing the objectives for the department of nursing.
This individual administers the department of nursing and directs and delegates management of
professional and ancillary nursing personnel.
Medical Social Worker (Column 3).-- These services must be provided under the direction of a
physician by a social worker who meets the requirements set forth in 42 CFR 418.114(b)(3).
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Supervisors (Column 4).--Employees in this classification are primarily involved in the direction,
supervision, and coordination of the hospice activities.
When a supervisor performs two or more functions, e.g., supervision of nurses and home health
aides, the salaries and wages must be split in proportion with the percentage of the supervisor's
time spent in each cost center, provided the hospice maintains the proper records (continuous time
records) to support the split. If continuous time records are not maintained by the hospice, enter
the entire salary of the supervisor on line 6 (A&G) and allocate to all cost centers through stepdown. However, if the supervisor's salary is all lumped in one cost center, e.g., nursing care, and
the supervisor's title coincides with this cost center, e.g., nursing supervisor, no adjustment is
required.
Total Therapists (Column 6).--Include in column 6, on the line indicated, the cost attributable to
the following services:
Physical therapy
Occupational therapy
Speech pathology
-
line 12
line 13
line 14
Therapy and speech-language pathology may be provided to control symptoms or to enable the
individual to maintain activities of daily living and basic functional skill.
Physical therapy is the provision of physical or corrective treatment of bodily or mental conditions
by the use of physical, chemical, and other properties of heat, light, water, electricity, sound,
massage, and therapeutic exercise by or under the direction of a registered physical therapist as
prescribed by a physician.
Occupational therapy is the application of purposeful, goal-oriented activity in the evaluation,
diagnosis, and/or treatment of persons whose ability to work is impaired by physical illness or
injury, emotional disorder, congenital or developmental disability, or the aging process, in order
to achieve optimum functioning, to prevent disability, and to maintain health.
Speech-language pathology is the provision of services to persons with impaired functional
communications skills by or under the direction of a qualified speech-language pathologist as
prescribed by a physician. This includes the evaluation and management of any existing disorders
of the communication process centering entirely, or in part, on the reception and production of
speech and language related to organic and/or nonorganic factors.
Aides (Column 7).--Included in this classification are specially trained personnel employed for
providing personal care services to patients. These employees are subject to Federal wage and
hour laws. This function is performed by specially trained personnel who assist individuals in
carrying out physician instructions and established plans of care. The reason for the home health
aide services must be to provide hands-on personal care services under the supervision of a
registered professional nurse.
Aides may provide personal care services and household services to maintain a safe and sanitary
environment in areas of the home used by the patient, such as changing the bed or light cleaning
and laundering essential to the comfort and cleanliness of the patient. Additional services include,
but are not limited to, assisting the patient with activities of daily living.
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All Other (Column 8). -- Employees in this classification are those not included in columns 1 - 7.
Included in this classification are dietary, spiritual, and other counselors. Counseling Services
must be available to both the terminally ill individual and the family members or other persons
caring for the individual at home. Counseling, including dietary counseling, may be provided both
for the purpose of training the individual's family or other care giver to provide care, and for the
purpose of helping the individual and those caring for him or her to adjust to the individual's
approaching death. This includes dietary, spiritual and other counseling services provided while
the individual is enrolled in the hospice.
Total (Column 9).--Add the amounts of each cost center, columns 1 through 8, and enter the total
in column 9. Transfer these totals to Worksheet K, column 1, lines as applicable. To facilitate
transferring amounts from Worksheet K-1 to Worksheet K, the same cost centers with
corresponding line numbers are listed on both worksheets. Not all of the cost centers are applicable
to all agencies. Therefore, use only those cost centers applicable to your hospice.
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4159.
FORM CMS-2540-10
4159
WORKSHEET K-2 – HOSPICE COMPENSATION ANALYSIS - EMPLOYEE
BENEFITS (PAYROLL RELATED)
Enter all payroll-related employee benefits for the hospice on this worksheet. Use the same basis
as that used for reporting salaries and wages on Worksheet K-1. Therefore, using the same
example as given for Worksheet K-1, enter 45 percent of the administrator's payroll-related fringe
benefits on line 6 (A&G) and enter 55 percent of the administrator's payroll-related fringe benefits
on line 10 (Nursing Care). Payroll-related employee benefits must be reported in the cost center
in which the applicable employee's compensation is reported.
This assignment can be performed on an actual basis or the following basis:
FICA - actual expense by cost center;
Pension, retirement, and health insurance (non-union) (gross salaries of participating
individuals by cost center);
Union health and welfare (gross salaries of participating union members by cost center); or
All other payroll-related benefits (gross salaries by cost center). Include non payroll-related
employee benefits in the A&G cost center, e.g., cost for personal education, recreation
activities, and day care.
Add the amounts of each cost center, columns 1 through 8, and enter the total in column 9. Transfer
these totals to Worksheet K, column 2, corresponding lines. To facilitate transferring amounts
from Worksheet K-2 to Worksheet K, the same cost centers with corresponding line numbers are
listed on both worksheets.
Rev. 1
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4160.
FORM CMS-2540-10
05-11
WORKSHEET K-3 – HOSPICE COMPENSATION ANALYSIS - CONTRACTED
SERVICES/PURCHASED SERVICES
The hospice may contract with another entity to provide non-core hospice services. However,
nursing care, medical social services and counseling are core hospice services and must routinely
be provided directly by hospice employees. Supplemental services may be contracted in order to
meet unusual staffing needs that cannot be anticipated and that occur so infrequently it would not
be practical to hire additional staff to fill these needs. You may also contract to obtain physician
specialty services. If contracting is used for any services, maintain professional, financial, and
administrative responsibility for the services and assure that all staff meet the regulatory
qualification requirements.
Enter on this worksheet all contracted and/or purchased services for the hospice. Enter the
contracted/purchased cost on the appropriate cost center line within the column heading which
best describes the type of services purchased. Costs associated with contracting for general
inpatient or respite care would be recorded on this worksheet. For example, where physical
therapy services are purchased, enter the contract cost of the therapist in column 6, line 12. If a
contracted/purchased service covers more than one cost center, then the amount applicable to each
cost center is included on each affected cost center line. Add the amounts of each cost center,
columns 1 through 8, and enter the total in column 9. Transfer these totals to Worksheet K, column
4, corresponding lines. To facilitate transferring amounts from Worksheet K-3 to Worksheet K,
the same cost centers with corresponding line numbers are listed on both worksheets.
4161.
WORKSHEET K-4, PART I - COST ALLOCATION – HOSPICE GENERAL
SERVICE COST AND PART II - COST ALLOCATION - HOSPICE STATISTICAL
BASIS
Worksheet K-4 provides for the allocation of the expenses of each general service cost center to
those cost centers which receive the services. The cost centers serviced by the general service cost
centers include all cost centers within the provider organization, i.e., other general service cost
centers, reimbursable cost centers, and nonreimbursable cost centers. Obtain the total direct
expenses from Worksheet K, column 10. To facilitate transferring amounts from Worksheet K to
Worksheet K-4, Part I, the same cost centers with corresponding line numbers (lines 1 through 34)
are listed on both worksheets.
Worksheet K-4, Part II, provides for the proration of the statistical data needed to equitably allocate
the expenses of the general service cost centers on Worksheet K-4, Part I.
To facilitate the allocation process, the general format of Parts I & II are identical. The column
and line numbers for each general service cost center are identical on the two worksheets. In
addition, the line numbers for each general, reimbursable, nonreimbursable, and special purpose
cost center are identical on the two worksheets. The cost centers and line numbers are also
consistent with Worksheets K, K-1, K-2, and K-3. If the provider has subscripted any lines on
these K worksheets, the provider must subscript the same lines on Worksheet K-4, Part I.
NOTE: General service columns 1 through 5 and subscripts thereof must be consistent on
Worksheets K-4, Parts I & II.
The statistical bases shown at the top of each column on Part II are the recommended bases of
allocation of the cost centers indicated. If a different basis of allocation is used, the provider must
indicate the basis of allocation actually used at the top of the column.
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Most cost centers are allocated on different statistical bases. However, for those cost centers where
the basis is the same (e.g., square feet), the total statistical base over which the costs are to be
allocated will differ because of the prior elimination of cost centers that have been closed.
Close the general service cost centers in accordance with 42 CFR 413.24(d)(1) which states, in
part, that “the cost of the nonrevenue-producing cost center serving the greatest number of other
centers, while receiving benefits from the least number of centers, is apportioned first.” This is
clarified in CMS Pub. 15-1, §2306.1 which further clarifies the order of allocation for step down
purposes. Consequently, first close those cost centers that render the most services to and receive
the least services from other cost centers. The cost centers are listed in this sequence from left to
right on the worksheet. However, the circumstances of an agency may be such that a more accurate
result is obtained by allocating to certain cost centers in a sequence different from that followed
on these worksheets.
NOTE: A change in order of allocation and/or allocation statistics is appropriate for the current
cost reporting period if received by the contractor in writing within 90 days prior to the
end of that cost reporting period. The contractor has 60 days to make a decision or the
change is automatically accepted. The change must be shown to more accurately
allocate the overhead or, if the allocation is as accurate, should be changed due to
simplification of maintaining the statistics. The provider must include with the request
all supporting documentation and a thorough explanation of why the alternative
approach should be used. If a change in statistics is requested, the provider must maintain
both sets of statistics until an approval is made. If the request is denied, the provider
must use the previously approved methodology. (See CMS Pub. 15-1, §2313.)
If the amount of any cost center on Worksheet K, column 10, has a credit balance, show this
amount as a credit balance on Worksheet K-4, Part I column 0. Allocate the costs from the
applicable overhead cost centers in the normal manner to the cost center showing a credit balance.
After receiving costs from the applicable overhead cost centers, if a general service cost center has
a credit balance at the point it is allocated, do not allocate the general service cost center. Rather,
enter the credit balance on the first line of the column and on line 34. This enables column 6, line
34, to cross foot to columns 0 and 5A, line 34. After receiving costs from the applicable overhead
cost centers, if a revenue producing cost center has a credit balance on Worksheet K-4, Part I,
column 6, do not carry forward a credit balance to any worksheet.
On Worksheet K-4, Part II, enter on the first line in the column of the cost center the total statistics
applicable to the cost center being allocated (e.g., in column 1, capital-related cost - buildings and
fixtures, enter on line 1 the total square feet of the building on which depreciation was taken). Use
accumulated cost for allocating administrative and general expenses.
Such statistical base does not include any statistics related to services furnished under
arrangements except where both Medicare and non-Medicare costs of arranged-for services are
recorded in your records.
For all cost centers (below the cost center being allocated) to which the service rendered is being
allocated, enter that portion of the total statistical base applicable to each.
The total sum of the statistical base applied to each cost center receiving the services rendered
must equal the total statistics entered on the first line.
Rev. 6
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FORM CMS-2540-10
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Enter on Worksheet K-4, Part II line 39, the total expenses of the cost center to be allocated. Obtain
this amount from Worksheet K-4, Part I from the same column and line number of the same
column. In the case of capital-related costs - buildings and fixtures, this amount is on Worksheet
K-4, Part I, column 1, line 1.
Divide the amount entered on line 39 by the total statistical base entered in the same column on
the first line. Enter the resulting unit cost multiplier on line 40. Round the unit cost multiplier to
six decimal places. Multiply the unit cost multiplier by that portion of the total statistical base
applicable to each cost center receiving the services rendered. Enter the result of each computation
on Worksheet K-4, Part I in the corresponding column and line.
After the unit cost multiplier has been applied to all the cost centers receiving costs, the total
expenses (line 39) of all of the cost centers receiving the allocation on Worksheet K-4, Part I, must
equal the amount entered on the first line of the cost center being allocated.
The preceding procedures must be performed for each general service cost center. Each cost center
must be completed on both Worksheets K-4, Part I & II before proceeding to the next cost center.
After all the costs of the general service cost centers have been allocated on Worksheet K-4, Part
I, enter in column 7 the sum of the expenses on lines 7 through 38. The total expenses entered in
column 7, line 39, must equal the total expenses entered in column 0, line 39.
Column Descriptions
Column 1.--Depreciation on buildings and fixtures and expenses pertaining to buildings and
fixtures such as insurance, interest, rent, and real estate taxes are combined in this cost center to
facilitate cost allocation.
Allocate all expenses to the cost centers on the basis of square feet of area occupied. The square
footage may be weighted if the person who occupies a certain area of space spends their time in
more than one function. For example, if a person spends 10 percent of time in one function, 20
percent in another function, and 70 percent in still another function, the square footage may be
weighted according to the percentages of 10 percent, 20 percent, and 70 percent to the applicable
functions.
Column 2.--Allocate all expenses (e.g., interest or personal property tax) for movable equipment
to the appropriate cost centers on the basis of square feet of area occupied or dollar value.
Column 4.--The cost of vehicles owned or rented by the agency and all other transportation costs
which were not directly assigned to another cost center on Worksheet K, column 3, is included in
this cost center. Allocate this expense to the cost centers to which it applies on the basis of miles
applicable to each cost center.
This basis of allocation is not mandatory and a provider may use weighted trips rather than actual
miles as a basis of allocation for transportation costs which are not directly assigned. However, a
hospice must request the use of the alternative method in accordance with CMS Pub. 15-1, §2313.
The hospice must maintain adequate records to substantiate the use of this allocation.
Column 6.--The A&G expenses are allocated on the basis of accumulated costs after
reclassifications and adjustments.
Therefore, obtain the amounts to be entered on Worksheet K-4, Part II, column 6, from Worksheet
K-4, Part I, columns 0 through 5.
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A negative cost center balance in the statistics for allocating A&G expenses causes an improper
distribution of this overhead cost center. Negative balances are excluded from the allocation
statistics when A&G expenses are allocated on the basis of accumulated cost.
A&G costs applicable to contracted services may be excluded from the total cost (Worksheet K4, Part I, column 0) for purposes of determining the basis of allocation (Worksheet K-4, Part II,
column 5) of the A&G costs. This procedure may be followed when the hospice contracts for
services to be performed for the hospice and the contract identifies the A&G costs applicable to
the purchased services.
The contracted A&G costs must be added back to the applicable cost center after allocation of the
hospice A&G cost before the reimbursable costs are transferred to Worksheet K-5. A separate
worksheet must be included to display the breakout of the contracted A&G costs from the
applicable cost centers before allocation and the adding back of these costs after allocation.
Contractor approval does not have to be secured in order to use the above described method of
cost finding for A&G.
Worksheet K-4, Part II, Column 6A.-- Enter the costs attributable to the difference between the
total accumulated cost reported on Worksheet K-4, Part I, column 5A, line 39 and the accumulated
cost reported on Worksheet K-4, Part II, column 6, line 6. Enter any amounts reported on
Worksheet K-4, Part I, column 5A for (1) any service provided under arrangements to program
patients only that is not grossed up and (2) negative balances. Including these costs in the statistics
for allocating administrative and general expenses causes an improper distribution of overhead.
In addition, report on line 6 the administrative and general costs reported on Worksheet K-4, Part
I, column 6, line 6 since these costs are not included on Worksheet K-4, Part II, column 6 as an
accumulated cost statistic.
For fragmented or componentized A&G cost centers, the accumulated cost center line number
must match the reconciliation column number. Include in the column number the alpha character
“A”, i.e., if the accumulated cost center for A&G is line 6 (A&G), the reconciliation column
designation must be 6A.
Worksheet K-4, Part II, Column 6.--The administrative and general expenses are allocated on the
basis of accumulated costs. Therefore, the amount entered on Worksheet K-4, Part II, column 6,
line 6, is the difference between the amounts entered on Worksheet K-4, column 5A and
Worksheet K-4, Part II, column 6A. A negative cost center balance in the statistics for allocating
administrative and general expenses causes an improper distribution of this overhead cost center.
Exclude negative balances from the allocation statistics.
Rev. 7
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4162.
FORM CMS-2540-10
08-16
WORKSHEET K-5 - ALLOCATION OF GENERAL SERVICE COSTS TO HOSPICE
COST CENTERS
Use this worksheet only if you operate a certified SNF-based hospice as part of your complex. If
you have more than one SNF-based hospice, complete a separate worksheet for each facility.
4162.1 Part I - Allocation of General Service Costs to Hospice Cost Centers.--Worksheet K-5,
Part I, provides for the allocation of the expenses of each general service cost center of the SNF to
those cost centers which receive the services.
Obtain the total direct expenses (column 0, line 34) from Worksheet A, column 7, line 83. Obtain
the cost center allocation (column 0, lines 1 through 33) from Worksheet K-4 part I column 7, lines
as indicated. The amounts on line 34, columns 0 through 16 must agree with the corresponding
amounts on Worksheet B, Part I, columns 0 through 16, line 83. Calculate the amounts entered on
lines 1 through 33, columns 1 through 16.
Line 35.--Enter the unit cost multiplier (column 16, line 1), divided by the sum of column 16, line
34 minus column 16, line 1, rounded to 6 decimal places. Multiply each amount in column 16,
lines 2 through 33, by the unit cost multiplier, and enter the result on the corresponding line of
column 17.
In column 16, Part I, enter the total of columns 4A through 15.
In column 17, Part I, for lines 2 through 33, multiply the amount in column 16 by the unit cost
multiplier on line 35, column 17, and enter the result in this column. On line 34, enter the total of
the amounts on lines 2 through 33. The total on line 34 equals the amount in column 16, line 1.
In column 18, Part I, enter on lines 2 through 33 the sum of columns 16 and 17. The total on line
34 equals the total in column 16, line 34.
4162.2 Part II - Allocation of General Service Costs to Hospice Cost Centers - Statistical Basis.-Worksheet K-5, Part II provides for the proration of the statistical data needed to equitably allocate
the expenses of the general service cost centers on Worksheet K-5, Part I.
NOTE: A change in order of allocation and/or allocation statistics is appropriate for the current
cost reporting period if received by the contractor, in writing, within 90 days prior to the
end of the cost reporting period. The contractor has 60 days to make a decision or the
change is automatically accepted. The change must be shown to more accurately
allocate the overhead cost, or if the change is as accurate, should be changed due to
simplification of maintaining the statistics. The provider must include with the request
all supporting documentation and a thorough explanation of why the alternative
approach should be used. If a change in statistics is requested, the provider must
maintain both sets of statistics until an approval is made. If the request is denied, the
provider must use the previously approved methodology. (See CMS Pub. 15-1, §2313.)
If there is a change in ownership, the new owners may request that the contractor approve
a change of allocation basis in order to be consistent with their established cost finding
practices. (See CMS Pub. 15-1, §2313.)
Lines 1 through 33.--On Worksheet K-5, Part II, for all cost centers to which the general service
cost center is being allocated, enter that portion of the total statistical base applicable to each.
Line 34.--Enter the total of lines 1 through 33 for each column. The total in each column must be
the same as shown for the corresponding column on Worksheet B-1, line 83.
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4162.3
Line 35.--Enter the total expenses for the cost center allocated. Obtain this amount from Worksheet
B, Part I, columns as indicated, line 83.
Line 36.--Enter the unit cost multiplier which is obtained by dividing the cost entered on line 35
by the total statistic entered in the same column on line 34. Round the unit cost multiplier to six
decimal places.
Multiply the unit cost multiplier by that portion of the total statistics applicable to each cost center
receiving the services. Enter the result of each computation on Worksheet K-5, Part I, in the
corresponding column and line.
After the unit cost multiplier has been applied to all the cost centers receiving the services, the
total cost (Part I, line 34) must equal the total cost on line 34, Part II.
Perform the preceding procedures for each general service cost center.
4162.3 Part III- Computation of Total Hospice Shared Costs.--This worksheet provides for the
shared therapy, drugs, or medical supplies from the SNF to the hospice.
Column Description
Column 1.--Where applicable, enter in column 1 the cost to charge ratio from Worksheet C,
column 3, lines as indicated.
Column 2.--Where SNF departments provide services to the hospice, enter on the appropriate lines
the charges from the provider’s records, applicable to the SNF-based hospice.
Column 3.--Multiply the amount in column 2 by the ratios in column 1 and enter the result in
column 3.
Line 9.--Sum of column 3 lines 1 through 8.
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4163.
FORM CMS-2540-10
08-16
WORKSHEET K-6 - CALCULATION OF HOSPICE PER DIEM COST
Worksheet K-6 calculates the average cost per day for a hospice patient. It is only an average and
should not be misconstrued as the absolute.
Line 1.--Total cost from Worksheet K-5, Part I, column 18, line 34, less column 18, line 33, plus
Worksheet K-5, Part III, column 3, line 9. This line reflects the true cost including shared cost and
excluding any non-hospice related costs.
Line 2.--Total unduplicated days from Worksheet S-8, line 5, col. 6.
Line 3.--Average total cost per day. Divide the total cost from line 1 by the total number of days
from line 2.
Line 4.--Unduplicated Medicare days from Worksheet S-8, line 5, column 1.
Line 5.--Average Medicare cost. Multiply the average cost from line 3 by the number of
unduplicated Medicare days on line 4 to arrive at the average Medicare cost.
Line 6.--Unduplicated Medicaid days from Worksheet S-8, line 5, column 2.
Line 7.--Average Medicaid cost. Multiply the average cost from line 3 by the number of
unduplicated Medicaid days on line 6 to arrive at the average Medicaid cost.
Line 8.--Unduplicated SNF days from Worksheet S-8, line 5, column 3.
Line 9.--Average SNF cost. Multiply the average cost from line 3 by the number of unduplicated
SNF days on line 8 to arrive at the average SNF cost.
Line 10.--Unduplicated NF days from Worksheet S-8, line 5, column 4.
Line 11.--Average NF cost. Multiply the average cost from line 3 by the number of unduplicated
NF days on line 10 to arrive at the average NF cost.
Line 12.--Unduplicated other days from Worksheet S-8, line 5, column 5.
Line 13.--Average other cost. Multiply the average cost from line 3 by the number of unduplicated
other days on line 12 to arrive at the average other cost.
41-132
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4164.
FORM CMS-2540-10
4164
WORKSHEET O - ANALYSIS OF SNF-BASED HOSPICE COSTS
The O series of worksheets must be completed by all SNF-based hospices effective for cost
reporting periods beginning on or after October 1, 2015. This worksheet is used to record the trial
balance of expense accounts from the provider’s accounting books and records. It also provides
for reclassification and adjustments to certain accounts. The cost centers on this worksheet are
listed in a manner that facilitates the combination of the various groups of cost centers for purposes
of cost finding. Cost centers listed may not apply to every provider using these forms. Complete
only those lines that are applicable.
Column Descriptions
For columns 1, 2, 4, and 6, direct patient care service costs (lines 25 through 46) are reported by
LOC on Worksheets O-1, O-2, O-3 and O-4. For each cost center on Worksheet O, enter the sum
of the amounts from Worksheets O-1, O-2, O-3, and O-4 for salaries, other costs, reclassifications,
and adjustments, in columns 1, 2, 4, and 6, respectively.
Column 1.--Enter salaries from the provider’s accounting books and records. Salaries for the direct
patient care service cost centers (lines 25 through 46) must equal the sum of amounts reported on
the corresponding lines in column 1 of Worksheets O-1, O-2, O-3, and O-4. The total salaries for
column 1, line 100, must equal the salaries reported on Worksheet A, column 1, line 83.
Column 2 - Enter all costs other than salaries from the provider’s accounting books and records.
Other costs for the direct patient care service cost centers (lines 25 through 46) must equal the sum
of amounts reported on the corresponding lines in column 2 of Worksheets O-1, O-2, O-3, and O4. The total other costs for column 2, line 100, must equal the other costs reported on Worksheet
A, column 2, line 83.
Column 3 - For each cost center, enter the total of columns 1 plus 2.
Column 4 - Enter any reclassifications among cost center expenses in column 3 which are needed
to effect proper cost allocation. This column need not be completed by all providers, but is
completed only to the extent reclassifications are needed or reported on Worksheet A, line 83.
Show reductions to expenses as negative amounts.
If reclassifications are needed for direct patient care service cost centers (lines 25 through 46),
enter the reclassification amounts on the appropriate Worksheets O-1, O-2, O-3, and O-4, column
4, for each level of care.
Reclassifications for the direct patient care service cost centers (lines 25 through 46) must equal
the sum of amounts reported on the corresponding lines in column 4 of Worksheets O-1, O-2, O-3,
and O-4. The total reclassifications for column 4, line 100, must equal the reclassifications
reported on Worksheet A, column 4, line 83.
Column 5 - For each cost center, enter the total of the amount in column 3 plus or minus the amount
in column 4.
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Column 6 - In accordance with 42 CFR 413.9(c)(3), enter on the appropriate lines the amounts of
any adjustments to expenses required under Medicare principles of reimbursements. (See §4016.)
This column need not be completed by all providers, but is completed only to the extent
adjustments are needed or reported on Worksheet A, column 6, line 83. Show reductions to
expenses as negative amounts.
If adjustments are needed for direct patient care service cost centers (lines 25 through 46), enter
the adjustment amounts on the appropriate Worksheets O-1, O-2, O-3, and O-4, column 6, for each
level of care.
Adjustments for the direct patient care service cost centers (lines 25 through 46) must equal the
sum of amounts reported on the corresponding lines in column 6 of Worksheets O-1, O-2, O-3,
and O-4. The total adjustments for column 6, line 100, must equal the adjustments reported on
Worksheet A, column 6, line 83.
Column 7 - For each cost center, enter the total of the amount in column 5 plus or minus the amount
in column 6. Transfer the amounts in column 7 for cost centers marked with an asterisk (*) to
Worksheet O-5, as follows:
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
60
61
62
63
64
65
66
67
68
69
70
71
41-134
From Worksheet O, Column 7,
Line Number and
Cost Center Description
Cap Rel Costs-Bldg & Fixt
Cap Rel Costs-Mvble Equip
Employee Benefits
Administrative & General
Plant Operation and Maintenance
Laundry & Linen
Housekeeping
Dietary
Nursing Administration
Routine Medical Supplies
Medical Records
Staff Transportation
Volunteer Service Coordination
Pharmacy
Physician Administrative Services
Other General Service
Bereavement Program
Volunteer Program
Fundraising
Hospice/Palliative Medicine Fellows
Palliative Care Program
Other Physician Services
Residential Care
Advertising
Telehealth/Telemonitoring
Thrift Store
Nursing Facility Room and Board
Other Nonreimbursable
To Worksheet O-5,
Column 1:
line 1
line 2
line 3
line 4
line 5
line 6
line 7
line 8
line 9
line 10
line 11
line 12
line 13
line 14
line 15
line 16
line 60
line 61
line 62
line 63
line 64
line 65
line 66
line 67
line 68
line 69
line 70
line 71
Rev. 7
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FORM CMS-2540-10
4164 (Cont.)
Line Descriptions
The Worksheet O cost centers are segregated into general service, direct patient care service, and
nonreimbursable categories to facilitate the transfer of costs to the various worksheets. The general
service cost centers appear on Worksheet O-5, and Worksheets O-6, Parts I and Part II, using the
same line numbers as Worksheet O. The direct patient care service cost centers appear on
Worksheets O-1, O-2, O-3, and O-4 using the same line numbers as Worksheet O.
General service cost centers (lines 1 through 17) include expenses incurred in operating the facility
as a whole that are not directly associated with furnishing patient care such as, mortgage, rent,
plant operations, administrative salaries, utilities, telephone, and computer hardware and software
costs. Except where descriptions are provided below, see §4113 for descriptions of general service
cost centers.
Lines 1 and 2 - Cap Rel Costs-Bldg & Fixt and Cap Rel Costs-Mvble Equip.--Enter in column 2,
the capital-related costs for buildings and fixtures and the capital-related costs for movable
equipment on lines 1 and 2, respectively.
Line 3 - Employee Benefits Department.--Enter in columns 1 and 2, the salary and other costs of
the employee benefits department and fringe benefits paid (see CMS Pub. 15-1, chapter 21, §2144
and CMS Pub. 15-1, chapter 23, §2307).
Line 4 - Administrative & General.--Enter in columns 1 and 2, the salary and other costs of A&G.
If the option to subscript A&G costs into more than one cost center is elected (in accordance with
CMS Pub. 15-1, chapter 23, §2313), eliminate line 4. Begin numbering the subscripted A&G cost
centers with line 4.01 and continue in sequential order.
Line 5 - Plant Operation & Maintenance.--This cost center includes expenses incurred in the
operation and maintenance of the plant and equipment (see §4113, Maintenance and repairs, and
Operation of plant). Enter in columns 1 and 2, the costs of plant operation and maintenance.
Line 6 - Laundry &Linen Service.--Enter in columns 1 and 2, the cost of routine laundry and linen
services.
Line 7 - Housekeeping.--Enter in columns 1 and 2, the cost of routine housekeeping activities.
Line 8 - Dietary.--Enter in columns 1 and 2, the cost of preparing meals for patients. Do not
include the cost of dietary counseling in this cost center; report dietary counseling on line 35.
Line 9 - Nursing Administration.--Enter in columns 1 and 2, the cost of overall management and
direction of the nursing services. Do not include the cost of direct nursing services reported on
lines 27 through 29. The salary cost of direct nursing services, including the salary cost of nurses
who render direct service in more than one patient care area, is directly assigned to the various
patient care cost centers in which the services were rendered. However, if your accounting system
fails to specifically identify all direct nursing services to the applicable direct patient care cost
centers, then the salary cost of all direct nursing service is included in this cost center.
Line 10 - Routine Medical Supplies.--Enter in columns 1 and 2, the cost of supplies used in the
normal course of caring for patients, such as gloves, masks, swabs, or glycerin sticks, that generally
are not traceable to individual patients. Do not include the costs of non-routine medical supplies
that can be traced to individual patients; report non-routine medical supplies on line 42.
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Line 11 - Medical Records.--Enter in columns 1 and 2, the cost of the medical records department
where patient medical records are maintained. The general library and the medical library are not
included in this cost center but are included in the A & G cost center.
Line 12 - Staff Transportation.--Enter in columns 1 and 2, the cost of owning or renting vehicles,
public transportation expenses, parking, tolls, or payments to employees for driving their private
vehicles to see patients or for other hospice business. Staff transportation costs do not include
patient transportation costs; report patient transportation costs on line 39.
Line 13 - Volunteer Service Coordination.--Enter in columns 1 and 2, the cost of the overall
coordination of service volunteers including their recruitment and training costs of volunteers.
Line 14 - Pharmacy.--Enter in columns 1 and 2, the costs of drugs (both prescription and over-thecounter), pharmacy supplies, pharmacy personnel, and pharmacy services. Do not report the cost
of palliative chemotherapy drugs on this line; report the cost of palliative chemotherapy on line
45.
Line 15 - Physician Administrative Services.--Enter in columns 1 and 2, the costs for physicians’
administrative and general supervisory activities that are included in the hospice payment rates.
These activities include participating in the establishment, review and updating of plans of care,
supervising care and services, conducting required face-to-face encounters for recertification, and
establishing governing policies. These activities are generally performed by the physician serving
as the medical director and the physician member of the interdisciplinary group. Nurse
practitioners may not serve as or replace the medical director or physician member of the
interdisciplinary group.
Line 17 - Patient/Residential Care Services.--Do not use this line on this worksheet. This cost
center is used on Worksheet O-6 to accumulate in-facility costs not separately identified as HIRC,
HGIP, or residential care services that are not part of a separate and distinct residential care unit
(e.g., depreciation related to in-facility areas that provide HIRC, HGIP or residential care). The
amounts allocated to this cost center on Worksheet O-6 are allocated to HIRC, HGIP and
residential care services that are not part of a separate and distinct residential care unit, based on
in-facility days. This cost center does not include any costs related to contracted inpatient services.
When a residential care unit is separate and distinct and only used for resident care services (such
as hospice home care provided in a residential unit), costs are reported directly on line 66.
Lines 18 through 24.--Reserved for future use.
Direct patient care service costs (lines 25 through 46) are reported by level of care (LOC) on
Worksheets O-1, O-2, O-3 and O-4. For each cost center on Worksheet O, enter the sum of the
amounts from Worksheets O-1, O-2, O-3, and O-4 for salaries, other costs, reclassifications, and
adjustments in columns 1, 2, 4, and 6, respectively.
Line 25- Inpatient Care - Contracted.--This cost center includes the contractual costs paid to
another facility for use by the hospice for hospice inpatient care (HIRC or HGIP) in accordance
with 42 CFR 418.108(c). This cost center does not include the cost of any direct patient care
services or nonreimbursable services provided by hospice staff in the contracted setting. Costs of
any services provided by hospice staff in the contracted setting are included in the appropriate
direct patient care service or nonreimbursable cost center. Costs in this cost center are excluded
from the allocation of A&G costs.
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FORM CMS-2540-10
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Line 26 - Physician Services.--This cost center includes the costs incurred by the hospice for
physicians, or nurse practitioners providing physician services, for direct patient care services and
general supervisory services, participation in the establishment of plans of care, supervision of
care and services, periodic review and updating of plans of care, and establishment of governing
policies by the physician member of the interdisciplinary group. (See 42 CFR 418.304.)
Reclassify the cost for the portion of time physicians spent on general supervisory services or other
hospice administrative activities to Physician Administrative Services (line 15). This cost center
must not include costs associated with palliative care or other nonreimbursable physician services.
Those nonreimbursable physician services must be reported in the appropriate nonreimbursable
cost center.
Line 27 - Nurse Practitioner.--This cost center includes the costs of nursing care provided by nurse
practitioners. Do not include costs for nurse practitioners providing physician services on this line;
report the costs for nurse practitioners providing physician services on line 26.
Line 28 - Registered Nurse.--This cost center includes the costs of nursing care provided by
registered nurses other than nurse practitioners.
Line 29 - LPN/LVN.--This cost center includes the costs of nursing care provided by licensed
practical nurses (LPN) or licensed vocational nurses (LVN). Do not include costs for certified
nursing assistant (CNA) services on this line; report the costs for CNA services on line 37.
Line 30 - Physical Therapy.--This cost center includes the costs of physical or corrective treatment
of bodily or mental conditions by the use of physical, chemical, and other properties of heat, light,
water, electricity, sound massage, and therapeutic exercise by or under the direction of a registered
physical therapist as prescribed by a physician. Physical therapy services may be provided for
purposes of symptom control or to enable the individual to maintain activities of daily living and
basic functional skills.
Line 31 - Occupational Therapy.--This cost center includes the costs of purposeful goal-oriented
activities in the evaluation, diagnosis, and/or treatment of persons whose function is impaired by
physical illness or injury, emotional disorder, congenital or developmental disability, or the aging
process, in order to achieve optimum functioning, to prevent disability, and to maintain health.
Occupational therapy services may be provided for purposes of symptom control or to enable the
individual to maintain activities of daily living and basic functional skills.
Line 32 - Speech/Language Pathology.--This cost center includes the costs of physician-prescribed
services provided by or under the direction of a qualified speech/language pathologist to those
with functionally impaired communications skills. This includes the evaluation and management
of any existing disorders of the communication process centering entirely, or in part, on the
reception and production of speech and language related to organic and/or nonorganic factors.
Speech/language pathology services may be provided for purposes of symptom control or to enable
the individual to maintain activities of daily living and basic functional skills.
Line 33 - Medical Social Services.--This cost center includes the cost of the medical social services
defined in CMS Pub. 100-02, chapter 9, §40.1.2. Costs for nonreimbursable activities included in
this cost center must be reclassified to the appropriate nonreimbursable cost center.
Line 34 - Spiritual Counseling.--This cost centers includes the cost of spiritual counseling services.
Costs for nonreimbursable activities included in this cost center must be reclassified to the
appropriate nonreimbursable cost center.
Line 35 - Dietary Counseling.--This cost center includes the costs of dietary counseling services.
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Line 36 - Counseling - Other.--This cost center include the cost of counseling services not already
identified as spiritual, dietary or bereavement counseling. Costs for nonreimbursable activities
included in this cost center must be reclassified to the appropriate nonreimbursable cost center.
Line 37 - Hospice Aide and Homemaker Services.--This cost center includes the costs of:
•
Hospice aide services such as personal care services and household services to
maintain a safe and sanitary environment in areas of the home used by the patient;
and,
•
Homemaker services such as assistance in the maintenance of a safe and healthy
environment and services to enable the individual to carry out the plan of care.
Include the cost of CNAs that meet the criteria for an aide in this cost center.
Line 38 - Durable Medical Equipment/Oxygen.--This cost center includes the costs of DME and
oxygen, as defined in 42 CFR 410.38 and 42 CFR 418.202(f), furnished to individual HRHCor
HCHC patients. Report DME costs by the LOC the patient was receiving at the time the
DME/oxygen was delivered. If the LOC of a patient changed after delivery of the DME/Oxygen,
the hospice may report the costs proportionally between HRHC and HCHC based on patient days.
Line 39 - Patient Transportation.--This cost center includes the costs of ambulance transports of
hospice patients, related to the terminal prognosis and occurring after the effective date of the
hospice election, that are the responsibility of the hospice. (See CMS Pub. 100-02, chapter 9,
§40.1.9.) When a patient is transferred to a new LOC, report the transportation cost to that LOC.
For example, a patient in a HGIP LOC is transferred to HRHC LOC and transported to their home,
the transportation cost associated with the transfer must be included in the HRHC LOC.
Line 40 - Imaging Services.--This cost center includes the costs of imaging services.
Line 41 - Labs and Diagnostics.--This cost center includes the costs of laboratory and diagnostic
tests.
Line 42 - Medical Supplies - Non-routine.--This cost center includes the costs of medical supplies
furnished to individual patients for which a separate charge would be applicable. These supplies
are specified in the patient's plan of treatment and furnished under the specific direction of the
patient's physician. Do not include the cost of routine medical supplies used in the normal course
of caring for patients, (such as gloves, masks, swabs, or glycerin sticks) on this line; report routine
medical supplies on line 10. When a provider does not track the use of non-routine medical
supplies by LOC, the provider may report the costs proportionally between LOCs based on patient
days.
Line 43 - Outpatient Services.--This cost center includes the costs of outpatient services costs not
captured elsewhere. This cost can include the cost of an emergency room department visit when
related to the terminal condition.
Lines 44 and 45 - Palliative Radiation Therapy and Palliative Chemotherapy.--These cost centers
include costs of radiation, chemotherapy and other modalities used for palliative purposes based
on the patient’s condition and the hospice’s caregiving philosophy.
Lines 47 through 49.--Reserved for future use.
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FORM CMS-2540-10
4164 (Cont.)
Lines 50 through 53.--Reserved for use on Worksheets O-6, Parts I and II.
Lines 54 through 59.--Reserved for future use.
Nonreimbursable cost centers include costs (lines 60 through 71) of nonreimbursable services and
programs. Report the costs applicable to nonreimbursable cost centers to which general service
costs apply. If additional lines are needed for nonreimbursable cost centers other than those shown,
subscript one or more of these lines with a numeric code. The subscripted lines must be
appropriately labeled to indicate the purpose for which they are being used. However, when the
expense (direct and all applicable overhead) attributable to any non-allowable cost area is so
insignificant as to not warrant establishment of a nonreimbursable cost center, remove the expense
on Worksheet A-8. (See CMS Pub. 15-1, chapter 23, §2328.)
Line 60 - Bereavement Program.--Enter in columns 1 and 2, the salary and other costs of
bereavement services, defined as emotional, psychosocial, and spiritual support and services
provided before and after the death of the patient to assist with grief, loss, and adjustment
(42 CFR 418.3). Bereavement counseling is a required hospice service, but it is not reimbursable
(see §1814(I)(1)(A) of the Act).
Line 61 - Volunteer Program.--Enter in columns 1 and 2, the salary and other costs of volunteer
programs. (See CMS Pub. 15-1, chapter 7.)
Line 62 - Fundraising.--Enter in columns 1 and 2, the salary and other costs of fundraising. (See
CMS Pub. 15-1, chapter 21, §2136.)
Line 63 - Hospice/Palliative Medicine Fellows.--Enter in columns 1 and 2, the salary and other
costs of hospice and palliative medicine fellows.
Line 64 - Palliative Care Program.--Enter in columns 1 and 2, the salary and other costs of
palliative care provided to non-hospice patients. This includes physician services.
Line 65 - Other Physician Services.--Enter in columns 1 and 2, the salary and other costs of other
physician services that are provided outside of a palliative care program to non-hospice patients.
Line 66 - Residential Care.--Enter in columns 1 and 2, the salary and other costs of residential care
for patients living in the hospice, but who are not receiving inpatient hospice services. Patients
living in the hospice are considered residents, where the hospice is their home. These patients are
liable for their room and board charges; however, the outpatient hospice care services provided
must be recorded in the direct patient care cost centers on the appropriate HRHC and/or HCHC
LOC worksheet.
Lines 67 - Advertising.--Enter in columns 1 and 2, the salary and other costs of nonallowable
community education, business development, marketing and advertising (see CMS Pub. 15-1,
chapter 21, §2136).
Lines 68 - Telehealth/Telemonitoring.--Enter in columns 1 and 2, the salary and other costs of
telehealth/ telemonitoring services. These costs are nonreimbursable since a hospice is not an
approved originating site (see 42 CFR 410.78(b)(3)).
Lines 69 - Thrift Store.--Enter in columns 1 and 2, the salary and other costs of thrift stores.
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Line 70 - Nursing Facility Room and Board.--Enter the costs incurred by a hospice for dually
eligible beneficiaries residing in a nursing facility (NF) when room and board is paid by the State
to the hospice. The full amount paid to the NF by the hospice must be included on this line and
offset by the State payment via an adjustment on Worksheet A-8. The residual cost is the net cost
incurred.
For example, a dually eligible beneficiary is residing in a NF and has elected the Medicare hospice
benefit. The NF charges $100 per day for room and board. The State pays the hospice $95 for the
NF room and board. The hospice has a written agreement with the NF that requires full room and
board payment of $100 per day. The hospice receives $95 per day, but pays the NF $100 per day,
thereby incurring a net cost of $5 per day.
Lines 72 through 99.--Reserved for future use.
4164.1. WORKSHEETS O-1, O-2, O-3, AND O-4 - ANALYSIS OF SNF-BASED HOSPICE
COSTS
Worksheet O-1 - Analysis of SNF-Based Hospice Costs Continuous Home Care
Worksheet O-2 - Analysis of SNF-Based Hospice Costs Routine Home Care
Worksheet O-3 - Analysis of SNF-Based Hospice Costs Inpatient Respite Care
Worksheet O-4 - Analysis of SNF-Based Hospice Costs General Inpatient Care
Worksheets O-1, O-2, O-3, and O-4 provide for recording the direct patient care costs by LOC,
including reclassifications and adjustments. The general format of these worksheets is identical
to Worksheet O in order to facilitate the transfer of direct patient care costs to Worksheet O. For
each cost center, the sums of the amounts reported in columns 1, 2, 4, and 6 of these worksheets
are transferred to the corresponding columns on Worksheet O.
Column 1--For each LOC worksheet, enter salaries from the provider’s accounting books and
records.
Column 2--For each LOC worksheet, enter all costs other than salaries from the provider’s
accounting books and records.
Column 3--For each cost center, add the amounts in columns 1 and 2 and enter the total in column
3.
Column 4--For each LOC worksheet enter any reclassification of direct patient care service costs
needed to effect proper cost allocation. For each line, the sum of the reclassification entries on
Worksheets O-1, O-2, O-3 and O-4, column 4, must equal the amount on the corresponding line
on Worksheet O, column 4.
Column 5--For each cost center, enter the total of the amount in column 3 plus or minus the amount
in column 4.
Column 6-- For each LOC worksheet, enter any adjustments for direct patient care service costs
(lines 25 through 46) required under Medicare principles of reimbursements. (See §4116.) Show
reductions to expenses as negative amounts. For each line, the sum of the adjustment entries on
Worksheets O-1, O-2, O-3 and O-4, column 6, must equal the amount on the corresponding line
of Worksheet O, column 6.
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FORM CMS-2540-10
4164.2
Column 7--For each cost center, enter the total of the amount in column 5 plus or minus the amount
in column 6. For each LOC worksheet, transfer the amount on line 100 to the corresponding LOC
line on Worksheet O-5, column 1, as follows:
From line 100 of:
Worksheet O-1
Worksheet O-2
Worksheet O-3
Worksheet O-4
To Worksheet O-5, column 1, line:
50
51
52
53
4164.2. WORKSHEET O-5 - COST ALLOCATION - DETERMINATION OF SNF-BASED
HOSPICE NET EXPENSES FOR ALLOCATION
Worksheet O-5 determines total expenses of each general service cost center for proper allocation
of general service costs to each LOC and to nonreimbursable cost centers. This worksheet
combines the direct general services costs reported on Worksheet O, lines 1 through 17 with the
overhead allocation of the hospital general services costs reported on Worksheet B Part I, line 83,
columns 1 through 15.
Column Descriptions
Column 1--For each general service and nonreimbursable cost center, transfer the amount from
the corresponding cost center on Worksheet O, column 7. For each LOC line, transfer amounts as
follows:
From column 7,
Line:
line 100 of:
50
Worksheet O-1
51
Worksheet O-2
52
Worksheet O-3
53
Worksheet O-4
The total on line 100 of column 1 must equal the amount on Worksheet A, column 7, line 83.
Column 2--For each general service cost center, transfer the amount from the corresponding
column on Worksheet B, Part I, line 83 as follows:
NOTE: If a general service cost center on Worksheet B, Part I, is subscripted, add the amounts
on the standard cost center line and its corresponding subscripted lines, and transfer the sum
total to column 2 of the applicable line on this worksheet.
Line:
1
2
3
4
5
6
7
8
9
From Worksheet B,
line 83, column(s):
1
2
3
4*
5
6
7
8
9
Line:
10
11
12
13
14
15
16
17
From Worksheet B,
line 83, column(s):
10
12
N/A
N/A
11
N/A
15
13
NOTE: If Worksheet O-6, Part II, column, 6, line 6, is zero (no in facility days), then transfer the
amount from Worksheet B, Part 1, column 5, line 83 to column 2, line 4 of the worksheet.
Column 3--For each line, enter the sum of columns 1 and 2. The total on line 100 of column 3
must equal the amount on Worksheet B, Part I, column 18, line 83. Transfer the amount from each
cost center to the corresponding line on Worksheet O-6, Part I, column 0.
Rev. 8
41-141
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FORM CMS-2540-10
03-18
4164.3. WORKSHEET O-6 - PART I - COST ALLOCATION - SNF-BASED HOSPICE
GENERAL SERVICE COSTS AND WORKSHEET O-6 - PART II - COST
ALLOCATION - SNF-BASED HOSPICE GENERAL SERVICE COSTS
STATISTICAL BASIS
In accordance with 42 CFR 413.24, cost data must be based on an approved method of cost finding
and on the accrual basis of accounting except where governmental institutions operate on a cash
basis of accounting.
Worksheet O-6, Parts I and II, facilitate the step-down method of cost finding. This method
recognizes that general services of the hospice are utilized by other general service, LOC, and
nonreimbursable cost centers. Worksheet O-6, Part I provides for the equitable allocation of
general service costs based on statistical data reported on Worksheet O-6, Part II. To facilitate the
allocation process, the general format of Worksheet O-6, Part I is identical to that of Worksheet
O-6, Part II. The column and line numbers for each general service cost center are identical on the
two worksheets. The direct patient care service cost centers (lines 25 through 46 of Worksheet O)
are reported by LOC on lines 50 through 53 of Worksheets O-6, Parts I and II. The line numbers
for nonreimbursable cost centers are identical on Worksheet O and Worksheet O-6, Parts I and II.
When certain general services costs are related to in-facility days and are not separately identifiable
by LOC or service, Worksheet O-6, Parts I and II, provide for the accumulation of these costs on
line 17, Patient/Residential Care Services. The amounts accumulated in this cost center are
allocated based on the in-facility days for HIRC, HGIP, and residential care services that are not
part of a separate and distinct residential care unit. This cost center does not include any costs
related to contracted inpatient services.
The statistical basis shown at the top of each column on Worksheet O-6, Part II is the recommended
basis of allocation. The total statistic for cost centers using the same basis (e.g., square feet) may
differ with the closing of preceding cost centers. A hospice can elect to change the order of
allocation and/or allocation statistics, as appropriate, for the current cost reporting period if a
request is submitted in accordance with CMS Pub. 15-1, chapter 23, §2313.
Close the general service cost centers in accordance with 42 CFR 413.24(d)(1) so that the cost
centers rendering the most services to and receiving the least services from other cost centers are
closed first (see CMS Pub. 15-1, chapter 23, §2306.1). If a more accurate result is obtained by
allocating costs in a sequence that differs from the recommended sequence, the hospice must
request approval in accordance with CMS Pub. 15-1, chapter 23, §2313.
If the amount of any cost center on Worksheet O-5, column 3, has a negative balance, show this
amount as a negative balance on Worksheet O-6, Part I, column 0. Allocate the costs from the
overhead cost centers to applicable cost centers, including those with a negative balance. Close a
general service cost center with a negative balance by entering the negative balance in parentheses
on the first line and on line 100 of the column, and do not allocate. This enables Worksheet O-6,
Part I, column 18, line 101 to cross foot to Worksheet O-6, Part I, column 0, line 101. After
receiving costs from overhead cost centers, LOC cost centers with negative balances on Worksheet
O-6, Part I, column 18, are not transferred to Worksheet O-7.
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FORM CMS-2540-10
4164.3 (Cont.)
On Worksheet O-6, Part II, enter on the first available line of each column, the total statistics
applicable to the cost center being allocated (e.g., in column 1, Cap Rel Costs-Bldg & Fixt enter
on line 1 the total square feet of the building on which depreciation was taken). Use accumulated
cost for allocating A&G expenses.
Such statistical base, including accumulated cost for allocating A&G expenses, does not include
any statistics related to services furnished under arrangements except where:
•
Both Medicare and non-Medicare costs of arranged for services are recorded in the
hospice’s books/records; or
•
The contractor determines that the hospice is able to and does gross up the costs and
charges for services to non-Medicare patients so that both cost and charges are
recorded as if the hospice had furnished such services directly to all patients. (See
CMS Pub. 15-1, chapter 23, §2314.)
For each cost center being allocated, enter that portion of the total statistical base applicable to
each cost center receiving services. For each column, the sum of the statistics entered for cost
centers receiving services must equal the total statistical base entered on the first line.
For each column on Worksheet O-6, Part II, enter on line 101, the total expenses of the cost center
to be allocated. Obtain the total expenses from the first line of the corresponding column on
Worksheet O-6, Part I, which includes the direct expenses from Worksheet O-6, Part 1, column 0
plus the allocated costs from previously closed cost centers. Divide the amount entered on
Worksheet O-6, Part II, line 101 by the total statistical base entered in the same column on the first
line. Enter the resulting unit cost multiplier (rounded to six decimal places) on line 102.
For each column on Worksheet O-6, Part II, multiply the unit cost multiplier on line 102 by the
portion of the total statistical base applicable to each cost center receiving services and enter the
result in the corresponding column and line on Worksheet O-6, Part I. For each column on
Worksheet O-6, Part I, the sum of the costs allocated (line 100) must equal the total cost on the
first line.
After the costs of the general service cost centers have been allocated on Worksheet O-6, Part I,
enter on each line of column 18, the sum of the costs in columns 3A through column 17 for lines 50
through 71. The total costs entered on Worksheet O-6 Part I, column 18, line 100 must equal the
total costs entered in column 0, line 100.
Column Descriptions
Column 0--For each line, enter the total direct costs from the corresponding line on Worksheet O5, column 3.
Column 3A--For each line, enter the sum of columns 0 through 3. The sum for each line is the
accumulated cost and, unless an adjustment is required, is the Worksheet O-6, Part II, column 4
statistic for allocating A&G costs.
If an adjustment to the accumulated cost statistic on Worksheet O-6, Part II, column 4, is required
to properly allocate A&G costs, enter the adjustment amount on Worksheet O-6, Part II, column
4A for the applicable line. For example, when the hospice contracts for HIRC or HGIP services
and the contractual costs include A&G costs, the contractual costs reported on Worksheet O-3,
column 7, line 25, or Worksheet O-4, column 7, line 25, may be used to reduce the accumulated
cost statistic on Worksheet O-6, Part II, column 4A, line 52 or line 53, respectively.
Rev.8
41-143
4164.3 (Cont.)
FORM CMS-2540-10
03-18
For each line, the accumulated cost statistic on Worksheet O-6, Part II, column 4, is the difference
between the amount on Worksheet O-6, Part I, column 3A and the adjustment amount on
Worksheet O-6, Part II, column 4A. Accumulated cost for A&G is not included in the total statistic
for the A&G cost center; therefore, transfer the amount on Worksheet O-6, Part I, column 3A, line
4, to Worksheet O-6, Part II, column 4A, line 4.
The total accumulated cost statistic for Worksheet O-6, Part II, column 4, line 4 is the difference
between the total on Worksheet O-6, Part I, column 3A, line 101 and the amounts in column 4A
of Worksheet O-6, Part II.
A negative cost center balance in the statistics for allocating A&G expenses causes an improper
distribution of this overhead cost center. Negative balances are excluded from the allocation
statistics when A&G expenses are allocated on the basis of accumulated cost.
Column 18--Transfer the amounts on lines 50 through 53 as follows:
From Worksheet O-6, Part I,
column 18:
line 50
line 51
line 52
line 53
To Worksheet O-8,
column 3:
line 1
line 6
line 11
line 16
4164.4. WORKSHEET O-7 - APPORTIONMENT OF SNF-BASED HOSPICE SHARED
SERVICE COSTS BY LEVEL OF CARE
This worksheet calculates the cost of ancillary services provided by SNF ancillary departments to
SNF-based hospice patients.
Column Description
Column 1--For each cost center, enter in column 1, the cost-to-charge ratio from Worksheet C,
column 3, line as indicated in column 0.
Columns 2 through 5--For each cost center, enter the charges, from the provider’s records, for
ancillary services provided by SNF ancillary departments to SNF-based hospice patients. Enter
the charges by LOC in the appropriate LOC column.
Columns 6 through 9--For each column, calculate cost of ancillary services provided by SNF
ancillary departments to SNF-based hospice patients as follows:
Column:
6
7
8
9
Calculation:
col. 1 x col. 2
col. 1 x col. 3
col. 1 x col. 4
col. 1 x col. 5
For each column 6 through 9, enter the sum of lines 1 through 10 on line 11.
41-144
Rev. 8
08-16
4164.5
FORM CMS-2540-10
4164.5
WORKSHEET O-8 - CALCULATION OF SNF-BASED HOSPICE PER DIEM COST
Worksheet O-8 calculates the average cost per diem by level of care and in total.
Line1.--Enter in column 3 the total HCHC cost from Worksheet O-6, Part I, column 18, line 50
plus Worksheet O-7, column 6, line 11.
Line 2.--Enter in column 3 the total HCHC days from Worksheet S-8, column 4, line 10.
Line 3.--Enter in column 3 the average HCHC cost per diem by dividing column 3, line 1 by
column 3, line 2.
Line 4.--Enter in column 1 the title XVIII - Medicare HCHC days from Worksheet S-8, column 1,
line 10. Enter in column 2 the Title XIX - Medicaid HCHC days from Worksheet S-8, column 2,
line 10.
Line 5.--Enter in column 1 the Title XVIII - Medicare program cost calculated by multiplying
column 3, line 3 by column 1, line 4. Enter in column 2 the Title XIX - Medicaid program cost
calculated by multiplying column 3, line 3 by column 2, line 4.
Line 6.--Enter in column 3 the total HRHC cost from Worksheet O-6, Part I, column 18,
line 51plus Worksheet O-7, column 7, line 11.
Line 7.--Enter in column 3 the total HRHC days from Worksheet S-8, column 4, line 11.
Line 8.--Enter in column 3 the average HRHC cost per diem by dividing column 3, line 6 by
column 3, line 7.
Line 9.--Enter in column 1 the Title XVIII - Medicare HRHC days from Worksheet S-8, column 1,
line 11. Enter in column 2 the Title XIX - Medicaid HRHC days from Worksheet S-8, column 2,
line 11.
Line 10.--Enter in column 1 the Title XVIII - Medicare program cost calculated by multiplying
column 3, line 8 by column 1, line 9. Enter in column 2 the Title XIX - Medicaid program cost
calculated by multiplying column 3, line 8 by column 2, line 9.
Line 11.--Enter in column 3 the total HIRC cost from Worksheet O-6, Part I, column 18, line 52
plus Worksheet O-7, column 8, line 11.
Line 12.--Enter in column 3 the total HIRC days from Worksheet S-8, column 4, line 12.
Line 13.--Enter in column 3 the average HIRC cost per diem by dividing column 3, line 11 by
column 3, line 12.
Line 14.--Enter in column 1 the Title XVIII - Medicare HIRC days from Worksheet S-8, column 1,
line 12. Enter in column 3 the Title XIX - Medicaid HIRC days from Worksheet S-8, column 2,
line 12.
Line 15.--Enter in column 1 the Title XVIII - Medicare program cost calculated by multiplying
column 3, line 13 by column 1, line 14. Enter in column 2 the Title XIX - Medicaid program cost
calculated by multiplying column 3, line 13 by column 2, line 14.
Line 16.--Enter in column 3 the total HGIP cost from Worksheet O-6, Part I, column 18, line 53
plus Worksheet O-7, column 9, line 11.
Line 17.--Enter in column 3 the total HGIP days from Worksheet S-8, column 4, line 13.
Rev. 7
41-145
4164.5 (Cont.)
FORM CMS-2540-10
08-16
Line 18.--Enter in column 3 the average HGIP cost per diem by column 3, line 16 by column 3,
line 17.
Line 19.--Enter in column 1, the Title XVIII - Medicare HGIP days from Worksheet S-8, column 1,
line 13. Enter in column 3, the Title XIX - Medicaid HGIP days from Worksheet S-8, column 2,
line 13.
Line 20.--Enter in column 1 the Title XVIII - Medicare program cost calculated by multiplying
column 3, line 18 by column 1, line 19. Enter in column 2 the Title XIX - Medicaid program cost
calculated by multiplying column 3, line 18 by column 2, line 19.
Line 21.--Enter in column 3 the sum of lines 1, 6, 11 and 16.
Line 22.--Enter in column 3 total days from Worksheet S-8, column 4, line 14.
Line 23.--Enter the average cost per diem by dividing column 3, line 21 by column 3, line 22.
41-146
Rev. 7
08-16
FORM CMS-2540-10
4190
EXHIBIT 1 - Form CMS-2540-10 Worksheets
The following is a listing of the Form CMS-2540-10 worksheets and the page number location.
Rev. 7
WORKSHEETS
PAGE (S)
Wkst. S, Parts I, II & III
Wkst. S-2 Parts I & II
Wkst. S-3, Parts I, II, III, IV & V
Wkst. S-4
Wkst. S-5
Wkst. S-6
Wkst. S-7
Wkst. S-8
Wkst. A
Wkst. A-6
Wkst. A-7
Wkst. A-8
Wkst. A-8-1
Wkst. A-8-2
Wkst. B, Part I
Wkst. B-1
Wkst. B, Part II
Wkst. B-2
Wkst. C
Wkst. D, Parts I, II & III
Wkst. D-1, Parts I & II
Wkst. E, Parts I, & II
Wkst. E-1
Wkst. G
Wkst. G-1
Wkst. G-2, Parts I & II
Wkst. G-3
Wkst. H
Wkst. H-1, Parts I & II
Wkst. H-2, Parts I & II
Wkst. H-3, Parts I & II
Wkst. H-4, Parts I & II
Wkst. H-5
Wkst. I-1
Wkst. I-2
Wkst. I-3
Wkst. I-4
Wkst. I-5
41-303
41-304 - 41-306
41-307 - 41-309
41-310
41-311
41-312
41-313 - 41-314
41-315
41-316 - 41-317
41-318
41-319
41-320
41-321
41-322
41-323 - 41-328
41-329 - 41-334
41-335 - 41-340
41-341
41-342
41-343 - 41-344
41-345
41-346 - 41-347
41-348
41-349 - 41-350
41-351
41-352
41-353
41-354
41-355 - 41-356
41-357 - 41-362
41-363
41-364
41-365
41-366
41-367
41-368
41-369
41-370
41-301
4190 (Cont.)
Wkst. J-1, Parts I, II
Wkst. J-2, Parts I, II
Wkst. J-3,
Wkst. J-4
Wkst. K
Wkst. K-1
Wkst. K-2
Wkst. K-3
Wkst. K-4, Part I & II
Wkst. K-5, Parts I, II & III
Wkst. K-6
Wkst. O
Wkst. O-1
Wkst. O-2
Wkst. O-3
Wkst. O-4
Wkst. O-5
Wkst. O-6, Part I
Wkst, O-6, Part II
Wkst. O-7
Wkst. O-8
41-302
FORM CMS-2540-10
08-16
41-371 - 41-377
41-378 - 41-379
41-380
41-381
41-382
41-383
41-384
41-385
41-386 - 41-387
41-388 - 41-394
41-395
41-396 - 41-397
41-398
41-399
41-400
41-401
41-402
41-403 - 41-404
41-405 - 41-406
41-407
41-408
Rev. 7
03-18
FORM CMS-2540-10
4195 (Cont.)
ELECTRONIC REPORTING SPECIFICATIONS FOR FORM CMS-2540-10
TABLE OF CONTENTS
Table 1:
Table 2:
Table 3:
Table 3A:
Table 3B:
Table 3C:
Table 3D:
Table 4:
Table 5:
Table 6:
Rev. 8
Topic
Record Specifications
Worksheet Indicators
List of Data Elements with Worksheet, Line, and Column
Designations
Worksheets Requiring No Input
Tables to Worksheet S-2
Lines That Cannot Be Subscripted (Beyond Those
Preprinted)
Permissible Payment Mechanisms
Numbering Convention for Multiple Components
Cost Center Coding
Edits
Level I Edits
Level II Edits
Pages
41-502 - 41-510
41-510 - 41-515
41-516 - 41-549.2
41-550
41-550
41-550 - 41-551
41-552
41-553
41-554 - 41-558
41-559 - 41-564
41-564 - 41-568
41-501
4195 (Cont.)
FORM CMS-2540-10
03-18
ELECTRONIC REPORTING SPECIFICATIONS FOR FORM CMS-2540-10
TABLE 1 - RECORD SPECIFICATIONS
Table 1 specifies the standard record format to be used for electronic cost reporting. Each
electronic cost report submission (file) has four types of records. The first group (type 1 records)
contains information for identifying, processing, and resolving problems. The text used
throughout the cost report for variable line labels (e.g., Worksheet A) and variable column headers
(Worksheet B-1) is included in the (type 2 records). Refer to Table 5 for cost center coding. The
data detailed in Table 3 are identified as (type 3 records). The encryption coding at the end of the
file, records 1, 1.01, and 1.02, are (type 4 records).
The medium for transferring ECR files to contractors is CD, flash drive, or the CMS-approved
Medicare Cost Report E-filing (MCREF) portal, [URL: https://mcref.cms.gov]. ECR files must
comply with CMS specifications. Providers should seek approval from their contractors
regarding the method of submission to ensure that the method of transmission is acceptable.
The following are requirements for all records:
1.
All alpha characters must be in upper case.
2.
For micro systems, the end of record indicator must be a carriage return and line feed, in that
sequence.
3.
No record may exceed 60 characters.
Below is an example of a Type 1 record with a narrative description of its meaning.
1
2
3
4
5
6
123456789012345678901234567890123456789012345678901234567890
1
1
015123201033520113343A99P00120121112010335
1
7
14:30
Record #1: This is a cost report file submitted by CCN 015123 for the period from
December 1, 2010 (2010335) through November 30, 2011, (2011334). It is filed on
Form CMS-2540-10. It is prepared with vendor number A99's PC based system,
version number 1. Position 38 changes with each new test case and/or approval and
is an alpha character. Positions 39 and 40 will remain constant for approvals issued
after the first test case. This file is prepared by the skilled nursing facility on April 20,
2012, (2012111). The electronic cost report specification, dated December 1, 2010,
(2010335), is used to prepare this file. This is the original cost report filed for this
fiscal year.
41-502
Rev. 8
03-18
FORM CMS-2540-10
4195 (Cont.)
ELECTRONIC REPORTING SPECIFICATIONS FOR FORM CMS-2540-10
TABLE 1 - RECORD SPECIFICATIONS
FILE NAMING CONVENTION
Name each cost report ECR file in the following manner:
SNNNNNNN.YYLC, where
1.
2.
3.
4.
5.
SN (SNF electronic cost report) is constant;
NNNNNN is the 6 digit CMS Certification Number;
YY is the year in which the provider's cost reporting period ends; and
L is a character variable (A-Z) to enable separate identification of files from skilled nursing
facilities with two or more cost reporting periods ending in the same calendar year.
C is the number of times this original cost report is being filed.
Name each cost report PI file in the following manner:
PINNNNNN.YYLC, where
1.
2.
3.
4.
5.
PI (Print Image) is constant;
NNNNNN is the 6 digit CMS Certification Number;
YY is the year in which the provider's cost reporting period ends; and
L is a character variable (A-Z) to enable separate identification of files from skilled nursing
facilities with two or more cost reporting periods ending in the same calendar year.
C is the number of times this original cost report is being filed.
RECORD NAME: Type 1 Records - Record Number 1
1.
2.
3.
4.
5.
6.
7.
8.
9.
Record Type
For Future Use
Spaces
Record Number
Spaces
SNF Provider CCN
Fiscal Year
Beginning Date
Fiscal Year
Ending Date
MCR Version
Size
1
10
1
1
3
6
7
Usage
X
9
X
X
X
9
9
Loc.
1
2-11
12
13
14-16
17-22
23-29
7
9
30-36
1
9
37
10.
Vendor Code
3
X
38-40
11.
Vendor Equipment
1
X
41
Rev. 8
Remarks
Constant "1"
Numeric only
Constant "1"
Field must have 6 numeric characters
YYYYDDD - Julian date; first day
covered by this cost report
YYYYDDD - Julian date; last day
covered by this cost report
Constant "3" (for FORM CMS-254010)
To be supplied upon approval. Refer to
page 41-502.
P = PC; M = Main Frame
41-503
4195 (Cont.)
FORM CMS-2540-10
03-18
ELECTRONIC REPORTING SPECIFICATIONS FOR FORM CMS-2540-10
TABLE 1 - RECORD SPECIFICATIONS
RECORD NAME: Type 1 Records - Record Number 1 (Continued)
12. Version Number
13. Creation Date
14.
ECR Spec. Date
Size Usage Loc. Remarks
3
X
42-44 Version of extract software, e.g., 001=1st,
002=2nd, etc. or 101=1st, 102=2nd. The
version number must be incremented by 1 with
each recompile and release to client(s).
7
9
45-51 YYYYDDD - Julian date; date on which the
file was created (extracted from the cost
report)
7
9
52-58 YYYYDDD - Julian date; date of electronic
cost report specifications used in producing
each file. Valid for cost reporting periods
ending on or after 2017365 (December 31,
2017) Prior approval(s) 2015274 (October 1,
2015) for cost reports beginning on or after
October 1, 2015, 2014273 for cost reporting
periods ending on or after September 30, 2014,
2012275 for cost reporting periods beginning
on or after October 1, 2012, 2012213 for cost
reporting periods ending on or after July 31,
2012 and 2010335 for cost reporting periods
beginning on or after December 1, 2010.
RECORD NAME: Type 1 Records - Record Numbers 2 – 99
1. Record Type
2. Spaces
3. Record Number
4. Spaces
5. ID Information
Size Usage
1
9
10
X
7
40
X
X
Loc.
1
2-11
14-20
21-60
Remarks
Constant "1"
#2 to #6 - Reserved for future use.
#7 – The time that the cost report is created.
This is represented in military time as alpha
numeric. Use position 21-25. Example
2:30PM is expressed as 14:30.
#8 to #99 - Reserved for future use
Spaces (optional)
Left justified to position 21.
RECORD NAME: Type 2 Records for Labels
1.
2.
3.
4.
5.
Record Type
Wkst. Indicator
Spaces
Line Number
Sub line Number
41-504
Size Usage
1
9
7
X
2
X
3
9
2
9
Loc.
1
2-8
9-10
11-13
14-15
Remarks
Constant "2"
Alphanumeric. Refer to Table 2.
Numeric
Numeric
Rev.8
03-18
FORM CMS-2540-10
4195 (Cont.)
ELECTRONIC REPORTING SPECIFICATIONS FOR FORM CMS-2540-10
TABLE 1 - RECORD SPECIFICATIONS
RECORD NAME: Type 2 Records for Labels (Continued)
6.
7.
8.
Column Number
Subcolumn Number
Cost Center Code
9.
Labels/Headings
a. Line Labels
b. Column Headings
Statistical Basis
& Code
Size
3
2
4
Usage
X
9
9
36
10
X
X
Loc.
16-18
19-20
21-24
Remarks
Alphanumeric
Numeric
Numeric.
Refer to Table 5 for
appropriate cost center codes.
25-60 Alphanumeric, left justified
21-30 Alphanumeric, left justified
The type 2 records contain text that appears on the printed cost report. Of these, there are three
groups: (1) Worksheet A cost center names (labels); (2) column headings for step-down entries;
and (3) other text appearing in various places throughout the cost report. The standard cost center
labels are listed below.
A Worksheet A cost center label must be furnished for every cost center with cost or charge data
anywhere in the cost report. The line and sub line numbers for each label must be the same as the
line and sub line numbers of the corresponding cost center on Worksheet A. The columns and sub
column numbers are always set to zero.
The following type 2 cost center descriptions must be used for all Worksheet A standard cost center
lines.
Line
Description
Line Description
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
30
31
32
33
40
41
42
CAP REL COSTS - BLDGS & FIXTURES
CAP REL COSTS - MOVABLE EQUIPMENT
EMPLOYEE BENEFITS
ADMINISTRATIVE & GENERAL
PLANT OPERATION, MAINT. & REPAIRS
LAUNDRY & LINEN SERVICE
HOUSEKEEPING
DIETARY
NURSING ADMINISTRATION
CENTRAL SERVICES & SUPPLY
PHARMACY
MEDICAL RECORDS & LIBRARY
SOCIAL SERVICE
NURSING AND ALLIED HEALTH EDUCATION
OTHER GENERAL SERVICE COST
SKILLED NURSING FACILITY
NURSING FACILITY
ICF/IID
OTHER LONG TERM CARE
RADIOLOGY
LABORATORY
INTRAVENOUS THERAPY
43
44
45
46
47
48
49
50
51
52
60
61
62
63
70
71
72
73
74
80
81
Rev. 8
OXYGEN (INHALATION) THERAPY
PHYSICAL THERAPY
OCCUPATIONAL THERAPY
SPEECH PATHOLOGY
ELECTROCARDIOLOGY
MEDICAL SUPPLIES CHARGED TO PATIENTS
DRUGS CHARGED TO PATIENTS
DENTAL CARE - TITLE XIX ONLY
SUPPORT SURFACES
OTHER ANCILLARY SERVICE COST CENTER
CLINIC
RURAL HEALTH CLINIC
FQHC
OTHER OUTPATIENT SERVICE COST
HOME HEALTH AGENCY COST
AMBULANCE
OUTPATIENT REHAB PROVIDER (SPECIFY)
CMHC
OTHER REIMBURSABLE COST
MALPRACTICE PREMIUMS & PAID LOSSES
INTEREST EXPENSE
41-505
4195 (Cont.)
FORM CMS-2540-10
03-18
ELECTRONIC REPORTING SPECIFICATIONS FOR FORM CMS-2540-10
TABLE 1 - RECORD SPECIFICATIONS
Line
Description
82
83
90
UTILIZATION REVIEW
HOSPICE
GIFT FLOWER, COFFEE SHOPS &
CANTEEN
BARBER AND BEAUTY SHOP
PHYSICIANS PRIVATE OFFICES
NONPAID WORKERS
PATIENTS LAUNDRY
91
92
93
94
Type 2 Cost Center Descriptions
Column headings for the General Service cost centers on Worksheets B, Parts I and II, B-1, H-2,
Parts I and II, J-1, Parts I and II, and K-5, Parts I and II, are supplied once and consist of one to
three records (lines 1 through 3). Each statistical basis shown on Worksheets B-1, H-2, Part II, J1, Part II and K-5, Part II, are also supplied once and consist of one or two records (lines 4 and 5).
Additionally on Worksheets B-1, H-2, Part II, J-1, Part II and K-5, Part II, a statistical basis code
is supplied and consists of one record (line 6). The statistical basis code is applied to all general
service cost centers and subscripts as applicable. The statistical code must agree with the statistical
bases indicated on Worksheets B-1, H-2, Part II, J-1, Part II and K-5, Part II, lines 4 and 5,
(i.e., code 1 = square footage; code 2 = dollar value; code 3 = other basis, and code 4 = other than
the printed basis, as permitted by your contractor). When a column is subscripted and an "other"
statistical basis is used, if the basis matches the printed basis of the main line, use code 3. When
the basis of the subscripted line does not match the printed basis of the main line, use code 4.
Refer to Table 2 for the special worksheet identifier used with column headings and statistical
basis and to Table 3 for line and column references.
Use the exact formatting displayed below; for column headings for Worksheets B, Parts I and II,
B-1, H-2, Parts I and II, J-1, Parts I and II and K-5, Parts I and II (lines 1 through 3); for statistical
bases used in cost allocation on Worksheets B-1, H-2, Part II, J-1, Part II and K-5, Part II, (lines 4
and 5); and for statistical codes used for Worksheets B-1, H-2, Part II, J-1, Part II and K-5, Part II,
(line 6). The numbers at the top of the columns represent the line number of the type 2 record.
The numbers running vertical to line 1 description are the general service cost center line
designations.
Type 2 records for Worksheets B-1, H-2, Part II, J-1, Part II and K-5, Part II, columns 1-14, lines
1 through 6 are listed below. The numbers running vertical to line 1 descriptions, are the general
service cost center line designations.
41-506
Rev. 8
03-18
FORM CMS-2540-10
4195 (Cont.)
ELECTRONIC REPORTING SPECIFICATIONS FOR FORM CMS-2540-10
TABLE 1 - RECORD SPECIFICATIONS
1
LINE
3
2
4
5
6
1
CAP REL
BUILD &
FIXTURES
SQUARE
FEET
1
2
CAP REL
MOVABLE
EQUIPMENT
DOLLAR
VALUE
2
3
EMPLOYEE
BENEFITS
GROSS
SALARIES
3
4
ADMINIS-
TRATIVE
& GENERAL
ACCUM.
COST
3
5
PLANT OPER
MAINT. &
REPAIRS
SQUARE
FEET
1
6
LAUNDRY
& LINEN
SERVICE
POUNDS OF
LAUNDRY
3
7
HOUSE-
KEEPING
HOURS OF
SERVICE
3
8
DIETARY
MEALS
SERVED
3
9
NURSING
ADMINIS-
TRATION
DIRECT
NRSING HRS
3
10
CENTRAL
SERVICES &
SUPPLY
COSTED
REQUIS.
3
11
PHARMACY
COSTED
REQUIS.
3
12
MEDICAL
RECORDS &
TIME
SPENT
3
13
SOCIAL
SERVICE
TIME
SPENT
3
14
NURSING &
ALLIED
ASSIGNED
TIME
3
LIBRARY
HEALTH ED.
Type 2 records for Worksheet H-1, Part II, columns 1-5, lines 1 through 5 are listed below. The
numbers running vertical to line 1 descriptions, are the general service cost center line
designations.
LINE
1
1
2
3
4
5
CAP REL
CAP REL
PLANT
TRANSADMINIS-
2
BUILD &
MOVABLE
OPERATION
PORTATION
TRATIVE
3
FIXTURES
EQUIPMENT
& MAINT.
& GENERAL
4
SQUARE
DOLLAR
SQUARE
MILEAGE
ACCUM.
5
FEET
VALUE
FEET
COST
Type 2 records for Worksheet K-4, Part II, columns 1-6, lines 1 through 5 are listed below. The
numbers running vertical to line 1 descriptions, are the general service cost center line
designations.
LINE
1
1
2
3
4
5
6
Rev. 8
CAP REL
CAP REL
PLANT
TRANSVOLUNTEER
ADMINIS-
2
BUILD &
MOVABLE
OPERATION
PORTATION
SERVICES
TRATIVE
3
FIXTURES
EQUIPMENT
& MAINT.
COORDI.
& GENERAL
4
SQUARE
DOLLAR
SQUARE
MILEAGE
HOURS OF
ACCUM.
5
FEET
VALUE
FEET
SERVICE
COST
41-507
4195 (Cont.)
FORM CMS-2540-10
08-16
ELECTRONIC REPORTING SPECIFICATIONS FOR FORM CMS-2540-10
TABLE 1 - RECORD SPECIFICATIONS
Type 2 records for Worksheet O-6, Part II, columns 1-17, lines 1 through 5 are listed below. The
numbers running vertical to line 1 descriptions, are the general service cost center line
designations.
LINE
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
1
CAP REL
CAP REL
EMPLOYEE
ADMINISPLANT
LAUNDRY
HOUSEDIETARY
NURSING
ROUTINE
MEDICAL
STAFF
VOLUNTEER
PHARMACY
PHYSICIAN
OTHER
PATIENT/
41-507.1
2
BLDG
MVBLE
BENEFITS
TRATIVE &
OP &
& LINEN
KEEPING
3
& FIX
EQUIP
DEPARTMENT
GENERAL
MAINT
4
SQUARE
DOLLAR
GROSS
ACCUM.
SQUARE
IN-FACILSQUARE
IN-FACILDIRECT
PATIENT
PATIENT
ADMINISMEDICAL
RECORDS
TRANSSVC COOR-
TRATION
SUPPLIES
PORTATION
DINATION
HOURS OF
ADMIN
GENERAL
RESIDENT
SERVICES
SERVICE
CARE SVCS
PATIENT
SPECIFY
IN-FACIL-
5
FEET
VALUE
SALARIES
COST
FEET
ITY DAYS
FEET
ITY DAYS
NURS. HRS.
DAYS
DAYS
MILEAGE
SERVICE
CHARGES
DAYS
BASIS
ITY DAYS
Rev. 7
03-18
FORM CMS-2540-10
4195 (Cont.)
This page intentionally left blank.
Rev. 8
41-507.2
4195 (Cont.)
FORM CMS-2540-10
03-18
ELECTRONIC REPORTING SPECIFICATIONS FOR FORM CMS-2540-10
TABLE 1 - RECORD SPECIFICATIONS
Examples of type 2 records are below. Either zeros or spaces may be used in the line, subline,
column, and subcolumn number fields (positions 11-20). Spaces are preferred. (See first two lines
of example)* Refer to Table 6 for additional cost center code requirements.
Examples:
Worksheet A line labels with embedded cost center codes:
*
2A000000
1
0100CAP REL COSTS - BLDGS & FIXTURES
*
2A0000000000100000000100CAP REL COSTS - WEST WING
2A000000
2
0200CAP REL COSTS - MOVABLE EQUIPMENT
2A000000
4
0400ADMINISTRATIVE & GENERAL
2A000000
8
0800DIETARY
2A000000
40
4000RADIOLOGY
2A000000
40 1
4001RADIOLOGY - DIAGNOSTIC
2A000000
46
4600SPEECH PATHOLOGY
Examples of column headings for Worksheets B, Parts I and II, B-1, H-2, Parts I and II, J-1, Parts
I and II and K-5, Parts I and II (lines 1 through 3), statistical bases used in cost allocation on
Worksheets B-1, H-2, Part II, J-1, Part II and K-5, Part II, (lines 4 and 5), and statistical codes used
for Worksheet B-1 (line 6) are displayed below.
2B10000*
2B10000*
2B10000*
2B10000*
2B10000*
2B10000*
2B10000*
2B10000*
2B10000*
2B10000*
2B10000*
1
2
3
4
5
6
1
2
4
5
6
1
1
1
1
1
1
3
3
3
3
3
CAP REL
BLDGS &
FIXTURES
(SQUARE
FEET)
1
EMPLOYEE
BENEFITS
(GROSS
SALARIES)
3
Worksheets H-1, Part II and K-4, Part II share the same size constraints as the Worksheet B-1
records.
41-508
Rev. 8
11-12
FORM CMS-2540-10
4195 (Cont.)
ELECTRONIC REPORTING SPECIFICATIONS FOR FORM CMS-2540-10
TABLE 1 - RECORD SPECIFICATIONS
RECORD NAME: Type 3 Records for Non-label Data
Size
Record Type
1
Wkst. Indicator
7
Spaces
2
Line Number
3
Sub line Number
2
Column Number
3
Sub
column 2
Number
Field Data
a. Alpha Data
36
1.
2.
3.
4.
5.
6.
7.
8.
b. Numeric Data
Usage
9
X
X
9
9
X
9
Loc.
1
2-8
9-10
11-13
14-15
16-18
19-20
Remarks
Constant "3"
Alphanumeric. Refer to Table 2.
X
21-56
4
X
57-60
Left justified. (Y or N for yes/no
answers;
dates
must
use
MM/DD/YYYY format - slashes, no
hyphens.)
Refer to Table 6 for
additional requirements for alpha data.
Spaces (optional).
16
9
21-36
Numeric
Numeric
Alphanumeric
Numeric
Right justified. May contain embedded
decimal point. Leading zeros are
suppressed; trailing zeros to the right of
the decimal point are not. (See example
below.) Positive values are presumed;
no "+" signs are allowed. Use leading
minus to specify negative values.
Express percentages as decimal
equivalents, i.e., 6.2244% is expressed
as .0622. All records with zero values
are dropped. Refer to Table 6 for
additional requirements regarding
numeric data.
A sample of type 3 records and a number line for reference are below.
1
2
3
123456789012345678901234567890123456789012345678901234
3A000000
3A000000
3A000000
3A000000
3A000000
Rev. 4
4
13
13 1
1
2
1
1
1
2
2
32101
1336393
185599
10147750
14510
41-509
4195 (Cont.)
FORM CMS-2540-10
11-12
ELECTRONIC REPORTING SPECIFICATIONS FOR FORM CMS-2540-10
TABLE 1 - RECORD SPECIFICATIONS
The line numbers are numeric. In several places throughout the cost report (see list below), the
line numbers themselves are data. The placement of the line and sub-line numbers as data must
be uniform.
Worksheet A-6, columns 3 and 7
Worksheet A-8, column 5
Worksheet A-8-1, Part I, column 1
Worksheet A-8-2, columns 1 and 10
Worksheet B-2, column 3
Examples of records (*) with a Worksheet A line number as data and a number line for reference
are below.
1
2
3
123456789012345678901234567890123456789012345678901234
3A6000G0 13
0 TO SPREAD INTEREST EXPENSE
3A6000G0 13
1 G
*
3A6000G0 13
3
1
3A6000G0 13
5
221409
*
3A6000G0 13
7
74
3A6000G0 13
9
225321
3A6000G0 14
0 BETWEEN CAPITAL-RELATED COST
3A6000G0 14
1 G
*
3A6000G0 14
3
4
3A6000G0 14
5
3912
3A6000G0 15
0 BUILDING & FIXTURES AND
3A6000G0 16
0 ADMINISTRATIVE AND GENERAL
3A800000
24
0 RENUM APPLIC TO PHYS
3A800000
24
1 A
3A800000
24
2
-250941
*
3A800000
24
4
15
3A800000
24 1 0 STAND BY COST
3A800000
24 1 1 A
3A800000
24 1 2
-114525
3A800000
24 1 4
16
*
3A820000
3
1
2101
*
3A820000
4
1
2101
3A820000
4
2 DR. B
3A820000
4
3
126292
3A820000
4
4
94719
3A820000
4
5
31573
3A820000
4
6
124900
3A820000
4
7
741
3A820000
4 1 2
6860
3A820000
4 1 4
12000
RECORD NAME: Type 4 Records - File Encryption
This type 4 record consists of 3 records: 1, 1.01, and 1.02. These records are created at the point
in which the ECR file has been completed and saved to disk and insures the integrity of the file.
41-510
Rev. 4
11-12
FORM CMS-2540-10
4195 (Cont.)
ELECTRONIC REPORTING SPECIFICATIONS FOR FORM CMS-2540-10
TABLE 2 - WORKSHEET INDICATORS
This table contains the worksheet indicators that are used for electronic cost reporting. A
worksheet indicator is provided only for those worksheets from which data are to be provided.
The worksheet indicator consists of seven characters in positions 2-8 of the record identifier. The
first two characters of the worksheet indicator (positions 2 and 3 of the record identifier) always
show the worksheet. The third character of the worksheet indicator (position 4 of the record
identifier) is used in several ways. First, it may be used to identify worksheets for multiple SNFbased components. Alternatively, it may be used as part of the worksheet, e.g., A81. The fourth
character of the worksheet indicator (position 5 of the record identifier) represents the type of
provider, by using the keys below. Except for Worksheets A-6 and A-8 (to handle multiple
worksheets), the fifth and sixth characters of the worksheet indicator (positions 6 and 7 of the
record identifier) identify worksheets required by a Federal program (18 = Title XVIII, 05 = Title
V, or 19 = Title XIX) or worksheet required for the facility (00 = Universal). The seventh character
of the worksheet indicator (position 8 of the record identifier) represents the worksheet part.
Provider Type - Fourth Digit of the Worksheet Identifier
Worksheets
Universal ................................... 0 (Zero)
SNF ........................................... A
NF ............................................. B
CMHC ....................................... C
CORF ........................................ D
OPT ........................................... E
OOT .......................................... F
OSP ...........................................G
ICF/MR ...................................... I
FQHC ........................................Q
RHC .......................................... R
J-1-I, J-1-II, J-2, J-3, J-4
I-1, I-2, I-3, I-4, I-5, S-5
I-1, I-2, I-3, I-4, I-5, S-5
Worksheets That Apply to the SNF Cost Report
Worksheet
S, Part I
S, Part III
S-2- Part I
S-2, Part II
S-3, Part I
S-3, Part II
S-3, Part III
S-3, Part IV
S-3, Part V
S-4
S-5
S-6
S-7
Rev. 4
Worksheet Indicator S000001
S000003
S200001
S200002
S300001
S300002
S300003
S300004
S300005
S410000
(a)
S51?000
(g)
S61?000
(b)
S700000
41-511
4195 (Cont.)
FORM CMS-2540-10
11-12
ELECTRONIC REPORTING SPECIFICATIONS FOR FORM CMS-2540-10
TABLE 2 - WORKSHEET INDICATORS
Worksheets That Apply to the SNF Cost Report
Worksheet
S-8
A
A-6
A-7
A-8
A-8-1, Part I
A-8-1, Part II
A-8-2
B-1 (For use in column headings)
B, Part I
B, Part II
B-1
B-2
C
Worksheet Indicator
S810000
A000000
A600?A0
A700000
A800000
A810001
A810002
A820000
B10000*
B000001
B000002
B100000
B200000
C000000
(h), (d)
(i)
Worksheets That Vary by Component and/or Program –
Worksheet
D, Part I (SNF)
D, Part I (NF)
D, Part I (ICF/MR)
D, Part II (SNF)
D, Part II (NF)
D-1, Part I (SNF)
D-1, Part I (NF)
D-1, Part I (ICF/MR)
D-1, Part II (SNF)
D-1, Part II (NF)
D-1, Part II (ICF/MR)
E, Part I (SNF)
E, Part II (SNF)
E, Part II (NF)
E, Part II (ICF/MR)
E-1
41-512
Title V
D00A051 (f)
D00B051
D00I051
D00A052 (e), (f)
D00B052 (e)
D10A051 (f)
D10B051
D10I051
D10A052 (f)
D10B052
D10I052
Title XVIII
D00A181
D00A182
D10A181
D10A182
Title XIX
D00A191
D00B191
D00I191
D00A192 (e), (f)
D00B192 (e)
D10A191 (f)
D10B191
D10I191
D10A192 (f)
D10B192
D10I192
E00A181 (d)
E00A052
E00B052
E00I052
E00A192
E00B192
E00I192
E10A180
Rev. 4
08-16
FORM CMS-2540-10
4195 (Cont.)
ELECTRONIC REPORTING SPECIFICATIONS FOR FORM CMS-2540-10
TABLE 2 - WORKSHEET INDICATORS
Worksheet That Applies to the SNF Cost Report
Worksheet
Worksheet Indicator
G
G-1
G-2, Part I
G-2, Part II
G-3
H
H-1, Part I
H-1, Part II
H-2, Part I
H-2, Part II
G000000
G100000
G200001
G200002
G300000
H010000
H110001
H110002
H210001
H210002
(a)
(a)
(a)
(a)
(a)
Worksheets That Vary by Component and/or Program –
Worksheet
H-3, Part I
H-3, Part II
H-4, Parts I & II
Title V
H310051
H310052
H410050 (d)
Title XVIII
H310181
H310182
H410180 (d)
Title XIX
H310191
H310192
H410190 (d)
Worksheet That Applies to the SNF Cost Report
Worksheet
H-5
I-1
I-2
Worksheet Indicator
H510000
I11?000
I21?000
(a)
(g)
(d), (g)
Worksheets That Vary by Component and/or Program –
Worksheet
I-3, Parts I&II
I-4
Rev. 7
Title V
I31?050 (d)
I41?050
Title XVIII
I31?180 (d)
I41?180
Title XIX
I31?190 (d)
I41?190
41-513
4195 (Cont.)
FORM CMS-2540-10
08-16
ELECTRONIC REPORTING SPECIFICATIONS FOR FORM CMS-2540-10
TABLE 2 - WORKSHEET INDICATORS
Worksheet That Applies to the SNF Cost Report
Worksheet
I-5
J-1, Part I
J-1, Part II
J-2, Parts I & II
Worksheet Indicator
I51?000
J11C001
J11C002
J21C000
(g)
(b)
(b)
(b), (d)
Worksheets That Vary by Component and/or Program
Title V
J31C050
Worksheet
J-3
Title XVIII
J31C180
Title XIX
J31C190
Worksheet That Applies to the SNF Cost Report
Worksheet
J-4
K
K-1
K-2
K-3
K-4, Part I
K-4, Part II
K-5, Part I
K-5, Part II
K-5, Part III
K-6
O
O-1
O-2
O-3
O-4
O-5
O-6, Part 1
O-6, Part 2
O-7
O-8
41-514
Worksheet Indicator
J41C000
K010000
K110000
K210000
K310000
K410001
K410002
K510001
K510002
K510003
K610000
O010000
O110000
O210000
O310000
O410000
O510000
O610001
O610002
O710000
O810000
(b)
(h)
(h)
(h)
(h)
(h)
(h)
(h)
(h)
(h)
(h)
(h)
(h)
(h)
(h)
(h)
(h)
(h)
(h)
(h)
(h)
Rev. 7
08-16
FORM CMS-2540-10
4195 (Cont.)
ELECTRONIC REPORTING SPECIFICATIONS FOR FORM CMS-2540-10
TABLE 2 - WORKSHEET INDICATORS
FOOTNOTES:
(a) Multiple SNF-Based Home Health Agencies (HHAs)
The 3rd digit of the worksheet indicator (position 4 of the record) is numeric to identify the
SNF-based HHA. If there is only one home health agency, the default is 1. This affects all
H series worksheets, and Worksheet S-4.
(b) Multiple Outpatient Rehabilitation Providers
The third digit of the worksheet indicator is numeric from 1 to 9 to accommodate multiple
providers. If there is only one outpatient provider type, the default is 1. The fourth character
of the worksheet indicator (position 5 of the record) indicates the outpatient rehabilitation
provider as listed above. This affects all J series worksheets and Worksheet S-6
(d) Worksheet with Multiple Parts using Identical Worksheet Indicator
Although this worksheet has several parts, the lines are numbered sequentially. This
worksheet identifier is used with all lines from this worksheet regardless of the worksheet
part. This differs from the Table 3 presentation which identifies each worksheet and part as
they appear on the cost report. This affects Worksheet S-8, E Part I, H-4, I-2, I-3, J-2.
(e) States Apportioning Vaccine Costs Per Medicare Methodology
If, for titles V and/or XIX, your State directs providers to apportion vaccine costs using
Medicare’s methodology, show these costs on a separate Worksheet D, Part II for each title.
(f) States Licensing the Provider as an SNF Regardless of the Level of Care
These worksheet identifiers are for providers licensed as an SNF for Titles V and XIX.
(g) Multiple Health Clinic Programs
The third digit of the worksheet indicator (position 4 of the record) is numeric from 1 to 0 to
accommodate multiple providers. If there is only one health clinic provider type, the default
is 1. The fourth character of the worksheet indicator (position 5 of the record) indicates the
health clinic provider. Q-indicates federally qualified health center, and R-indicates rural
health clinic.
(h) Multiple SNF-Based Hospices (HSPSs)
The 3rd digit of the worksheet indicator (position 4 of the record) is numeric to identify the
SNF-based hospice. If there is only one hospice, the default is 1. This affects all K and O
series worksheets, and Worksheet S-8
(i)
Worksheet A-6
For worksheet A-6, include the worksheet identifier reclassification code as the 5th and 6th
digits (positions 6 and 7 in the ECR file). For example, 3A600?A0 or 3A6000A0.
Rev. 7
41-515
4195 (Cont.)
FORM CMS-2540-10
08-16
ELECTRONIC REPORTING SPECIFICATIONS FOR FORM CMS-2540-10
TABLE 3 - LIST OF DATA ELEMENTS WITH WORKSHEET, LINE,
AND COLUMN DESIGNATIONS
This table identifies those data elements necessary to calculate a skilled nursing facility cost report.
It also identifies some figures from a completed cost report. These calculated fields (e.g.,
Worksheet B, column 18) are needed to verify the mathematical accuracy of the raw data elements
and to isolate differences between the file submitted by the skilled nursing facility complex and
the report produced by the contractor. When an adjustment is made, that record must be present
in the electronic data file. For explanations of the adjustments required, refer to the cost report
instructions.
Table 3 "Usage" column is used to specify the format of each data item as follows:
9 Numeric, greater than or equal to zero.
-9 Numeric, may be either greater than, less than, or equal to zero.
9(x).9(y) Numeric, greater than zero, with x or fewer significant digits to
the left of the decimal point, a decimal point, and exactly y digits
to the right of the decimal point.
X Character.
Consistency in line numbering (and column numbering for general service cost centers) for each
cost center is essential. The sequence of some cost centers does change among worksheets. Refer
to Table 4 for line and column numbering conventions for use with complexes that have more
components than appear on the preprinted Form CMS-2540-10.
Table 3 refers to the data elements needed from a standard cost report. When a standard line is
subscripted, the subscripted lines must be numbered sequentially with the first sub line number
displayed as "01" or "1" in field locations 14-15. It is unacceptable to format in a series of 10, 20,
or skip sub line numbers (i.e., 01, 03), except for skipping sub line numbers for prior year cost
center(s) deleted in the current period or initially created cost center(s) no longer in existence after
cost finding. Exceptions are specified in this manual. For “Other (specify)” lines, i.e., Worksheets
S-4, S-6, settlement series, all subscripted lines must be in sequence and consecutively numbered
beginning with subscripted line “01". Automated systems must reorder these numbers where the
provider skips a line number in the series.
Drop all records with zero values from the file. Any record absent from a file is treated as if it
were zero.
All numeric values are presumed positive. Leading minus signs may only appear in data with
values less than zero that are specified in Table 3 with a usage of "-9". Amounts that are within
preprinted parentheses on the worksheets, indicating the reduction of another number, are to be
reported as positive values.
41-516
Rev. 7
11-12
FORM CMS-2540-10
4195 (Cont.)
ELECTRONIC REPORTING SPECIFICATIONS FOR FORM CMS-2540-10
TABLE 3 - LIST OF DATA ELEMENTS WITH WORKSHEET, LINE,
AND COLUMN DESIGNATIONS
WORKSHEET S
COLUMN(S
)
FIELD
SIZE
USAGE
Part I: Cost report Status
Provider Use Only
Electronically filed cost report
1
Manually submitted cost report
2
If this is an amended cost report enter 3
the number of times the provider
resubmitted this cost report = (0-9)
1
1
1
1
1
1
X
X
9
Contractor Use Only
Cost Report Status
Date Received
Contractor Number
First Cost Report for Provider CCN
Last Cost Report for Provider CCN
NPR Date: (MM/DD/YYYY)
If line 4, column 1 is “4”, enter
number of times reopened = (0-9)
Enter the Contractor’s vendor code
4
5
6
7
8
9
10
1
1
1
1
1
1
1
1
10
5
1
1
10
1
X
X
X
X
X
X
9
11
1
3
X
1, 2, 4-7
1, 4
1, 4-7
1-7
100
1
2
3
4
1-4
9
9
9
9
9
-9
-9
-9
-9
-9
DESCRIPTION
LINE(S)
Part III: Balances due provider or program:
Title V
Title XVIII, Part A
Title XVIII, Part B
Title XIX
In total
WORKSHEET S-2, Part I
For the skilled nursing facility only:
Street
P.O. Box
City
Rev. 4
1
1
2
1
2
1
36
9
36
X
X
X
41-517
4195 (Cont.)
FORM CMS-2540-10
11-12
ELECTRONIC REPORTING SPECIFICATIONS FOR FORM CMS-2540-10
TABLE 3 - LIST OF DATA ELEMENTS WITH WORKSHEET, LINE,
AND COLUMN DESIGNATIONS
WORKSHEET S-2, Part I (Continued)
COLUMN(S
DESCRIPTION
LINE(S)
)
State
2
2
Zip Code
2
3
County
3
1
CBSA Code (XXXXX)
3
2
Urban/Rural
3
3
FIELD
SIZE
2
10
36
5
1
X
X
X
X
X
For the skilled nursing facility and SNFbased components:
Component name
4-13
1
36
X
2
6
X
3
10
X
4
5
6
1
1
1
1
10
X
X
X
X
2
10
X
1
2
1
2
36
1
9
X
X
1
1
X
1
1
X
Provider CCN (XXXXXX)
4-10, 12,
13
For the skilled nursing facility and SNFbased components (continued):
4-10, 12,
Date certified
(MM/DD/YYYY)
13
Title V payment system
4, 5, 7-10
Title XVIII payment system
4, 7-10
Title XIX payment system
4-10
Cost reporting period beginning date 14
(MM/DD/YYYY)
Cost reporting period ending date 14
(MM/DD/YYYY)
Type of control (See Table 3B.)
15
Type of control (Other description)
15
Is this a distinct part skilled nursing facility 16
that meets the requirements of 42CFR
section 483.5? (Y/N)
Is this a composite distinct part skilled 17
nursing facility that meets the requirements
of 42CFR section 483.5? (Y/N)
Are there any costs included in Worksheet 18
A that resulted from transactions with
related organizations? (Y/N)
41-518
USAGE
Rev. 4
05-13
FORM CMS-2540-10
4195(Cont.)
ELECTRONIC REPORTING SPECIFICATIONS FOR FORM CMS-2540-10
TABLE 3 - LIST OF DATA ELEMENTS WITH WORKSHEET, LINE,
AND COLUMN DESIGNATIONS
WORKSHEET S-2, Part I (Continued)
COLUMN(S
DESCRIPTION
LINE(S)
)
If this is a low Medicare utilization cost
19
1
report, “Y” for yes, or “N”.
If line 19 is yes, does this cost report meet
19.01
1
your contractor’s criteria for filing a low
utilization cost report? (Y/N)
Enter the amount of depreciation reported in
this SNF for the method indicated:
Straight Line
20
1
Declining Balance
21
1
Sum of the Years’ Digits
22
1
If depreciation is funded, enter the balance as
24
1
of the end of the period.
Were there any disposals of capital assets
25
1
during the cost reporting year?(Y/N)
Was accelerated depreciation claimed on any
26
1
assets in the current or any prior cost
reporting period? (Y/N)
Did you cease to participate in the Medicare
27
1
program at the end of the period to which this
cost report applies? (Y/N)
Was there a substantial decrease in health
28
1
insurance proportion of allowable cost from
prior cost reports? (Y/N)
FIELD
SIZE
1
USAGE
X
1
X
9
9
9
9
9
9
9
9
1
X
1
X
1
X
1
X
If this facility contains a public or non-public provider that qualifies for an exemption from the
application of the lower of costs or charges, enter "Y" for each component and type of service that
qualifies for the exemption. Enter "N" for each component and type of service contained in this
facility that does not qualify for the exemption.
Skilled Nursing Facility
Nursing Facility
ICF-MR
SNF-Based HHA
SNF-Based RHC
SNF-Based FQHC
SNF-Based CMHC
SNF-Based OLTC
Rev. 5
29
30
31
32
33
34
35
36
1-2
3
3
1-2
2
2
2
N/A
1
1
1
1
1
1
1
N/A
X
X
X
X
X
X
X
N/A
41-519
4195 (Cont.)
FORM CMS-2540-10
05-13
ELECTRONIC REPORTING SPECIFICATIONS FOR FORM CMS-2540-10
TABLE 3 - LIST OF DATA ELEMENTS WITH WORKSHEET, LINE,
AND COLUMN DESIGNATIONS
WORKSHEET S-2, Part I (Continued)
COLUMN(S
DESCRIPTION
LINE(S)
)
Is the skilled nursing facility located in a
state that certifies the provider as a SNF
37
1
regardless of the level of care given for titles
V and XIX patients? (Y/N)
Are you legally-required to carry malpractice
38
1
insurance? (Y/N)
Is the malpractice a "claims-made:", or
"occurrence" policy? If the policy is "claims39
1
maid", enter 1. If policy is "occurrence",
enter 2.
List malpractice premiums in column 1, paid
41
1-3
losses in column 2, and self-insurance in
column 3
Are malpractice premiums and paid losses
reported in other than the Administrative and
42
1
General cost center? Enter Y or N. If yes,
check box, and submit supporting schedule
listing cost centers and amounts.
Are there any home office costs as defined in
43
1
CMS Pub. 15-1, chapter 10?
If yes, and there are costs for the home office,
44
1
enter the applicable home office chain
number.
FIELD
SIZE
USAGE
1
X
1
X
1
9
9
9
1
X
1
X
6
X
If this facility is part of a chain organization, enter the name and address of the home office on the
lines below
Name
45
1
36
X
Contractor Name
45
2
36
X
Contractor Number
45
3
5
X
Street
46
1
36
X
P.O. Box
46
2
9
X
City
47
1
36
X
State
47
2
2
X
Zip Code
47
3
10
X
41-520
Rev. 5
05-11
FORM CMS-2540-10
4195 (Cont.)
ELECTRONIC REPORTING SPECIFICATIONS FOR FORM CMS-2540-10
TABLE 3 - LIST OF DATA ELEMENTS WITH WORKSHEET, LINE,
AND COLUMN DESIGNATIONS
WORKSHEET S-2, Part II
DESCRIPTION
Provider Organization and Operation
Has the Provider changed ownership
immediately prior to the beginning of the
cost reporting period?
If column 1 is "Y", enter the date of the
change in column 2. (see instructions)
Has the provider terminated participation in
the Medicare Program? (Y/N)
If column 1 is yes, enter in column 2 the date
of termination
If column 1 (line 2) is yes, enter in column 3,
"V" for voluntary or "I" for involuntary.
(V/I)
Is the provider involved in business
transactions,
including
management
contracts, with individuals or entities (e.g.,
chain home offices, drug or medical supply
companies) that are related to the provider or
its officers, medical staff, management
personnel, or members of the board of
directors through ownership, control, or
family and other similar relationships? (Y/N)
Were the financial statements prepared by a
Certified Public Accountant? (Y/N)
If column 1 is "Y" enter "A" for Audited,
"C" for Compiled, or "R" for Reviewed in
column 2.
Submit a complete copy, or enter date
available in column 3. (see instructions) If
column 1 is "N" see instructions.
Are the cost report total expenses and total
revenues different from those on the filed
financial statements? (Y/N)
Were costs claimed for Nursing School?
(Y/N)
Rev. 1
LINE(S)
COLUMN(S)
FIELD
SIZE
USAGE
1
1
1
X
1
2
10
X
2
1
1
X
2
2
10
X
2
3
1
X
3
1
1
X
4
1
1
X
4
2
1
X
4
3
10
X
5
1
1
X
6
1
1
X
41-521
4195 (Cont.)
FORM CMS-2540-10
05-11
ELECTRONIC REPORTING SPECIFICATIONS FOR FORM CMS-2540-10
TABLE 3 - LIST OF DATA ELEMENTS WITH WORKSHEET, LINE,
AND COLUMN DESIGNATIONS
WORKSHEET S-2, PART II (Continued)
DESCRIPTION
If column 1 is "Y", to indicate whether the
provider is the legal operator of the
program. (Y/N)
Were costs claimed for Allied Health
Programs? (Y/N)
Were approvals and/or renewals obtained
during the cost reporting period for Nursing
School and/or Allied Health Program?
(Y/N).
Is the provider seeking reimbursement for
bad debts? (Y/N)
If line 9 is "Y", did the provider's bad debt
collection policy change during this cost
reporting period? (Y/N)
If line 9 is "Y", are patient deductibles and
or coinsurance waived? (Y/N)
Have total beds available changed from
prior cost reporting period? (Y/N)
Was the cost report prepared using the
PS&R only for Part A? (Y/N)
If column 1 is yes, enter paid through date
of the PS&R
Was the cost report prepared using the
PS&R only for Part B? (Y/N)
If column 1 is yes, enter paid through date
of the PS&R
Was the cost report prepared using the
PS&R for total and the provider's records
for allocation? (Y/N)
If column. 1 is "Y" enter the paid through
date of the PS&R used to prepare this cost
report in column 2.
Was the cost report prepared using the
PS&R for total and the provider's records
for allocation? (Y/N)
41-522
LINE(S)
COLUMN(S)
FIELD
SIZE
USAGE
6
2
1
X
7
1
1
X
8
1
1
X
9
1
1
X
10
1
1
X
11
1
1
X
12
1
1
X
13
1
1
X
13
2
10
X
13
3
1
X
13
4
10
X
14
1
1
X
14
2
10
X
14
3
1
X
Rev. 1
11-12
FORM CMS-2540-10
4195 (Cont.)
ELECTRONIC REPORTING SPECIFICATIONS FOR FORM CMS-2540-10
TABLE 3 - LIST OF DATA ELEMENTS WITH WORKSHEET, LINE,
AND COLUMN DESIGNATIONS
WORKSHEET S-2, PART II (Continued)
USAGE
4
FIELD
SIZE
10
15
1
1
X
15
3
1
X
16
1
1
X
16
3
1
X
17
17
0
1
36
1
X
X
17
3
1
X
18
1
1
X
18
3
1
X
DESCRIPTION
LINE(S)
COLUMN(S)
If column 3 is "Y" enter the paid through date
of the PS&R used to prepare this cost report in
column 4.
If line 13 is "Y", were adjustments made to
PS&R data for additional claims that have been
billed but are not included on the PS&R used
to file this cost report? (Y/N)
If line 14 is "Y", were adjustments made to
PS&R data for additional claims that have been
billed but are not included on the PS&R used
to file this cost report? (Y/N)
If line 13 "Y", then were adjustments made to
PS&R data for corrections of other PS&R
information. (Y/N)
If line 14 is "Y", then were adjustments made
to PS&R data for corrections of other PS&R
Information. (Y/N)
Describe the “Other Adjustments”
If line 13 is "Y", then were adjustments made
to PS&R data for Other?(Y/N)
If line 14 is "Y", then were adjustments made
to PS&R data for Other? (Y/N)
Was the cost report prepared only using the
provider's records? (Y/N)
Was the cost report prepared only using the
provider's records? (Y/N)
14
Rev. 4
X
41-523
4195 (Cont.)
FORM CMS-2540-10
11-12
ELECTRONIC REPORTING SPECIFICATIONS FOR FORM CMS-2540-10
TABLE 3 - LIST OF DATA ELEMENTS WITH WORKSHEET, LINE,
AND COLUMN DESIGNATIONS
WORKSHEET S-3, PART I
USAGE
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
FIELD
SIZE
9
9
9
9
9
9
9
9
9
9
9
9
9
9
9
9
9
9
9
9
9
1-7
22
9
9(6).99
1-7
23
9
9(6).99
DESCRIPTION
LINE(S)
COLUMN(S)
Number of beds
Bed days available
Title V inpatient days
Title XVIII inpatient days
Title XIX inpatient days
Other inpatient days
Total inpatient days
Title V discharges
Title XVIII discharges
Title XIX discharges
Other discharges
Total discharges
Title V average length of stay
Title XVIII average length of stay
Title XIX average length of stay
Total average length of stay
Title V admissions
Title XVIII admissions
Title XIX admissions
Other admissions
Total admissions
Full time equivalent employees on
payroll
Full time equivalent nonpaid
Workers
1-3, 5, 7
1-3, 5, 7
1, 2, 4, 7
1, 4, 7
1-4, 7
1-5, 7
1-5, 7
1, 2, 7
1, 7
1-3, 7
1-3, 5, 7
1-3, 5, 7
1-2, 7
1, 7
1-3, 7
1-3, 5, 7
1, 2, 7
1, 7
1-3, 7
1-3, 5, 7
1-3, 5, 7
41-524
9
9
9
9
9
9
9
9
9
9
9
9
9(6).99
9(6).99
9(6).99
9(6).99
9
9
9
9
9
Rev. 4
11-12
FORM CMS-2540-10
4195 (Cont.)
ELECTRONIC REPORTING SPECIFICATIONS FOR FORM CMS-2540-10
TABLE 3 - LIST OF DATA ELEMENTS WITH WORKSHEET, LINE,
AND COLUMN DESIGNATIONS
WORKSHEET S-3, PART II
DESCRIPTION
LINE(S)
COLUMN(S)
FIELD
SIZE
USAGE
Reported salaries
1-11,
14-21
1-11,
14-21
1-11,
14-16
1-11,
14-16
1
9
9
2
9
-9
4
10
9(7).99
5
10
9(7).99
LINE(S)
COLUMN(S)
FIELD
SIZE
USAGE
1-11, 13
1-11, 13
2
4
9
10
-9
9(7).99
Reclassification of salaries from Wkst. A-6
Paid hours related to salary
Average hours related to salary
WORKSHEET S-3, PART III
DESCRIPTION
Reclassification of salaries from Worksheet A-6
Paid hours related to salary
WORKSHEET S-3, PART IV
401K Employer Contributions
Tax Sheltered Annuity (TSA) Employer
Contribution
Qualified and Non-Qualified Pension Plan
Cost
Prior Year Pension Service Cost
401K/TSA Plan Administration fees
Legal/Accounting/Management
FeesPension Plan
Employee
Managed
Care
Program
Administration Fees
Health Insurance (Purchased or Self Funded)
Rev. 4
USAGE
1
FIELD
SIZE
9
2
1
9
-9
3
1
9
-9
4
5
1
1
9
9
-9
-9
6
1
9
-9
7
1
9
-9
8
1
9
-9
LINE(S)
COLUMN(S)
1
-9
41-525
4195 (Cont.)
FORM CMS-2540-10
11-12
ELECTRONIC REPORTING SPECIFICATIONS FOR FORM CMS-2540-10
TABLE 3 - LIST OF DATA ELEMENTS WITH WORKSHEET, LINE,
AND COLUMN DESIGNATIONS
WORKSHEET S-3, PART IV (Cont.)
Prescription Drug Plan
Dental, Hearing and Vision Plan
Life Insurance (If employee is owner or
beneficiary)
Accidental Insurance (If employee is owner
or beneficiary)
Disability Insurance (If employee is owner or
beneficiary)
Long-Term Care Insurance (If employee is
owner or beneficiary)
Workers' Compensation Insurance
Retirement Health Care Cost (Only current
year, not the extraordinary accrual required
by FASB 106 Non cumulative portion)
FICA-Employers Portion Only
Medicare Taxes - Employers Portion Only
Unemployment Insurance
State or Federal Unemployment Taxes
Executive Deferred Compensation
Day Care Cost and Allowances
Tuition Reimbursement
Total Wage Related cost (Sum of lines 1 23)
Other Wage Related Costs (description)
Other Wage Related Costs
41-526
USAGE
1
1
FIELD
SIZE
9
9
11
1
9
-9
12
1
9
-9
13
1
9
-9
14
1
9
-9
15
1
9
-9
16
1
9
-9
17
18
19
20
21
22
23
24
25
25
1
1
1
1
1
1
1
1
0
1
9
9
9
9
9
9
9
9
36
9
-9
-9
-9
-9
-9
-9
-9
9
X
9
LINE(S)
COLUMN(S)
9
10
-9
-9
Rev. 4
11-12
FORM CMS-2540-10
4195 (Cont.)
ELECTRONIC REPORTING SPECIFICATIONS FOR FORM CMS-2540-10
TABLE 3 - LIST OF DATA ELEMENTS WITH WORKSHEET, LINE,
AND COLUMN DESIGNATIONS
WORKSHEET S-3, PART V
Direct Salaries
Contract Labor
Fringe Benefits
Paid Hours
Average Hourly Wage
USAGE
1
1
2
FIELD
SIZE
9
9
9
4
10
9(7).99
5
10
9(7).99
LINE(S)
COLUMN(S)
1-13
14-26
1-13
1-13,
14-26
1-13,
14-26
9
9
9
WORKSHEET S-4
USAGE
1
1-5
1-5
FIELD
SIZE
36
11
11
1
6
9(3).99
DESCRIPTION
LINE(S)
COLUMN(S)
County
Home health aide hours:
Unduplicated census count:
Enter the number of hours in your normal
work week
1
2
3
4
Rev. 4
X
9
9(8).99
41-527
4195 (Cont.)
FORM CMS-2540-10
11-12
ELECTRONIC REPORTING SPECIFICATIONS FOR FORM CMS-2540-10
TABLE 3 - LIST OF DATA ELEMENTS WITH WORKSHEET, LINE,
AND COLUMN DESIGNATIONS
WORKSHEET S-4 (Cont.)
USAGE
0
FIELD
SIZE
36
5-20
5-20
1
2
6
6
9(3).99
9(3).99
21
1
2
9
22
1
5
X
DESCRIPTION
LINE(S)
COLUMN(S)
Other (specify)
Number of full time equivalent employees:
Staff
Contract
20
X
HOME HEALTH AGENCY CBSA CODES
How many CBSAs in column 1 did you
provide services to during this cost reporting
period?
List those CBSA code(s) in column 1
serviced during this cost reporting period
(line 22 contains the first code)
PPS ACTIVITY DATA - Applicable for Medicare Services Rendered on or after October 1, 2000
23-34, 36
38-40
PPS Activity Data
1-4
11
COLUMN(S)
FIELD
SIZE
9
WORKSHEET S-5
DESCRIPTION
RHC/FQHC Identification:
Street
County
City
State
Zip Code
Designation for FQHC’s only “R” for rural
or “U” for urban
Source of Federal funds:
Other (specify)
41-528
LINE(S)
USAGE
1
1
2
2
2
3
1
2
1
2
3
1
36
36
36
2
10
1
X
X
X
X
X
X
9
0
36
X
Rev. 4
09-14
FORM CMS-2540-10
4195 (Cont.)
ELECTRONIC REPORTING SPECIFICATIONS FOR FORM CMS-2540-10
TABLE 3 - LIST OF DATA ELEMENTS WITH WORKSHEET, LINE,
AND COLUMN DESIGNATIONS
WORKSHEET S-5 (Cont.)
USAGE
1
2
1
FIELD
SIZE
11
10
1
10
11
2
0
2
36
9
X
11
12
1-14
1
4
1
9
X
13
1
1
X
13
2
2
9
14
14
1
2
36
6
X
X
DESCRIPTION
LINE(S)
COLUMN(S)
Amount of Federal Funds:
Award Date (MM/DD/YYYY)
Does this facility operate as other than an
RHC or FQHC?
Indicate number of operation(s)
Type of operation
Facility hours of operations *
Clinic - Hours: from/to
Have you received an approval for an
exception to the productivity standard?
Is this a consolidated cost report in
accordance with CMS Pub. 100-04, Chapter
9, §30.8?
Enter the number of providers included in
this report.
Provider Name
Provider Number (CCN)
4-9
4-9
10
9
X
X
* List hours of operations based on a 24 hour clock. For example 8:00 AM is 0800, 6:30 PM is
1830, and midnight is 2400.
WORKSHEET S-6
USAGE
1
0
FIELD
SIZE
6
36
1-19
1
6
9(3).99
1-19
2
6
9(3).99
DESCRIPTION
LINE(S)
COLUMN(S)
Number of hours in a normal work week
Other (specify)
Number of full time equivalent
employees on staff
Number of full time equivalent contract
personnel
0
18-19
Rev. 6
9(3).99
X
41-529
4195 (Cont.)
FORM CMS-2540-10
09-14
ELECTRONIC REPORTING SPECIFICATIONS FOR FORM CMS-2540-10
TABLE 3 - LIST OF DATA ELEMENTS WITH WORKSHEET, LINE,
AND COLUMN DESIGNATIONS
WORKSHEET S-7
DESCRIPTION
Days (see instructions)
LINE(S)
COLUMN(S)
1-99
2
FIELD
SIZE
6
USAGE
9
Enter in column 1 the expense for each category. Enter in column 2 the percentage of total expense
for each category to total SNF revenue from Worksheet G-2, Part I, line 1, column 3. Indicate in
column 3 "Y" for yes or "N" for no if the spending reflects increases associated with direct patient
care and related expenses for each category.
Enter in column 1 the direct patient care
expenses and related expenses for each
category.
Staffing
Recruitment
Retention of employees
Training
Other (Specify)
Other (Specify)
Enter in column 2 the ratio, expressed as
a percentage, of total expenses for each
category to total SNF revenue.
Staffing
Recruitment
Retention of employees
Training
Other (Specify)
Do the increased RUG payments received
reflect increases associated with direct
patient care and related expenses (Y/N or
N/A)
Staffing
Recruitment
Retention of employees
Training
Other (Specify
Enter total SNF revenue from Worksheet
G-2, Part I, line 1, column 3.
41-530
101
102
103
104
105
105
1
1
1
1
0
1
9
9
9
9
36
9
9
9
9
9
X
9
101
102
103
104
105
2
2
2
2
2
6
6
6
6
6
9(3).99
9(3).99
9(3).99
9(3).99
9(3).99
101
102
103
104
105
3
3
3
3
3
3
3
3
3
3
X
X
X
X
X
106
2
9
9
Rev. 6
08-16
FORM CMS-2540-10
4195 (Cont.)
ELECTRONIC REPORTING SPECIFICATIONS FOR FORM CMS-2540-10
TABLE 3 - LIST OF DATA ELEMENTS WITH WORKSHEET, LINE,
AND COLUMN DESIGNATIONS
WORKSHEET S-8
LINE(S)
COLUMN(S)
FIELD
SIZE
USAGE
1
2
3
4
1-5
1-5
1-5
1-5
9
9
9
9
9
9
9
9
6
1-5
9
9
7
9
1&3
1-5
11
9
9(8).99
9
Part III
Hospice Continuous Home Care
Hospice Routine Home Care
Hospice Inpatient Respite Care
Hospice General Inpatient Care
10
11
12
13
1-4
1-4
1-4
1-4
9
9
9
9
9
9
9
9
Part IV
Hospice Inpatient Respite Care
Hospice General Inpatient Care
15
16
1-4
1-4
9
9
9
9
DESCRIPTION
Part I
Hospice Continuous Home Care
Hospice Routine Home Care
Hospice Inpatient Respite Care
Hospice General Inpatient Care
Part II
Number of Patients Receiving Hospice
Care
Total
number
of
Unduplicated
Continuous Care Hours
Unduplicated Census Count
Rev. 7
41-531
4195 (Cont.)
FORM CMS-2540-10
08-16
ELECTRONIC REPORTING SPECIFICATIONS FOR FORM CMS-2540-10
TABLE 3 - LIST OF DATA ELEMENTS WITH WORKSHEET, LINE,
AND COLUMN DESIGNATIONS
WORKSHEET A
DESCRIPTION
Direct salaries by department
LINE(S)
COLUMN(S
)
FIELD
SIZE
USAGE
3-15, 30-33, 4052, 60-63, 70-74,
82-84, 90-95
1
9
-9
100
1-15, 30-33, 4052, 60-63, 70-74,
80-84, 90-95
1
9
9
2
9
-9
100
2
9
9
1-15, 30-33, 4052, 60-63, 70-74,
80-84, 90-95
100
7
7
9
9
-9
9
0
1
36
2
X
X
Total direct salaries
Other direct costs by department
Total other direct costs
Net expenses for cost allocation by
department
Total net expenses for cost allocation
WORKSHEET A-6
For each expense reclassification:
Explanation
Reclassification code
41-531.1
1-99
1-99
Rev. 7
08-16
FORM CMS-2540-10
4195 (Cont.)
This page intentionally left blank.
Rev. 7
41-531.2
4195 (Cont.)
FORM CMS-2540-10
08-16
ELECTRONIC REPORTING SPECIFICATIONS FOR FORM CMS-2540-10
TABLE 3 - LIST OF DATA ELEMENTS WITH WORKSHEET, LINE,
AND COLUMN DESIGNATIONS
WORKSHEET A-6 (Continued)
DESCRIPTION
LINE(S)
COLUMN(S)
FIELD
SIZE
USAGE
1-99
1-99
1-99
3
4
5
5
9
9
99.99
9
9
1-99
1-99
1-99
100
100
7
8
9
4-5
8-9
5
9
9
9
9
99.99
9
9
9
9
1
2
3
5
7
9
9
9
9
9
9
9
9
9
9
0
36
X
1
1
X
2
9
-9
4
5
9
Increases:
Worksheet A line number
Salary amount
Non salary amount
Decreases:
Worksheet A line number
Salary amount
Non salary amount
Total Increases
Total Decreases
WORKSHEET A-7
Analysis of changes in capital assets balances
for land, land improvements, buildings and
fixtures, building improvements, fixed and
movable equipment, and in total:
Beginning balances
Purchases
Donations
Disposals and retirements
Fully Depreciated Assets
1-9
1-9
1-9
1-9
1-9
WORKSHEET A-8
Description of adjustment
Basis (A or B)
Amount
Worksheet A line number
41-532
25-99
1-7, 9-11,
13-99
1-7, 9-11,
13-100
1-7, 9-11,
13-21,
25-99
Rev. 7
03-18
FORM CMS-2540-10
4195 (Cont.)
ELECTRONIC REPORTING SPECIFICATIONS FOR FORM CMS-2540-10
TABLE 3 - LIST OF DATA ELEMENTS WITH WORKSHEET, LINE,
AND COLUMN DESIGNATIONS
WORKSHEET A-8-1
DESCRIPTION
Part I-Costs incurred and adjustments
required as a result of transactions with
related organization(s):
Worksheet A line number
Expense item(s)
Amount included in Worksheet A
Amount allowable in reimbursable
cost
Total
Part II - For each related organization:
Type of interrelationship (A - G)
If type is G, specify description of
relationship
Name of individual or partnership
with interest in provider and related
organization
Percent of ownership of provider
Name of related organization
Percent of ownership of related
organization
Type of business
LINE(S)
COLUMN(S)
FIELD
SIZE
USAGE
1-9
1-9
1-9
1
3
4
5
36
9
99.99
X
-9
1-9
5
9
-9
10
4-6
9
9
1-10
1
1
X
1-10
0
36
X
1-10
2
36
X
1-10
1-10
3
4
6
36
9(3).99
X
1-10
5
6
9(3).99
1-10
6
36
X
WORKSHEET A-8-2
DESCRIPTION
By each cost center or physician:
Worksheet A line number
Physician identifier
Total physicians; remuneration
Physicians’ remuneration professional component
Physicians’ remuneration provider component
RCE amount
Rev. 8
LINE(S)
COLUMN(S)
FIELD
SIZE
USAGE
1-99
1-99
1-99
1-99
1
2
3
4
5
36
9
9
99.99
X
9
9
1-99
5
9
9
1-99
6
9
9
41-533
4195 (Cont.)
FORM CMS-2540-10
03-18
ELECTRONIC REPORTING SPECIFICATIONS FOR FORM CMS-2540-10
TABLE 3 - LIST OF DATA ELEMENTS WITH WORKSHEET, LINE,
AND COLUMN DESIGNATIONS
WORKSHEET A-8-2 (Cont.)
DESCRIPTION
Number of physicians’ hours provider component
Cost of memberships and
continuing education
Physician cost of malpractice
insurance
In total for the facility:
Total physicians’ remuneration
Physicians’ remuneration professional component
Physicians’ remuneration provider component
Number of physicians’ hours provider component
Cost of memberships and
continuing education
Physician cost of malpractice
insurance
USAGE
7
FIELD
SIZE
9
1-99
12
9
9
1-99
14
9
9
100
100
3
4
9
9
9
9
100
5
9
9
100
7
9
9
100
12
9
9
100
14
9
9
LINE(S)
COLUMN(S)
1-99
9
WORKSHEETS B, PARTS I AND II; B-1; H-2, PARTS I AND II, J-1, PARTS I AND II, K-5,
PARTS I AND II, O-6, PARTS I AND II
DESCRIPTION
Column heading (cost center name)
Statistical basis
*
LINE(S)
COLUMN(S)
1-3 *
4, 5 *
1-3, 4-15
1-3, 4-15
FIELD
SIZE
10
10
USAGE
X
X
Refer to Table 1 for specifications and Table 2 for the worksheet identifier for column
headings. There may be up to five type 2 records (3 for cost center name and 2 for the
statistical basis) for each column. However, for any column that has less than five type 2
record entries, blank records or the word "blank" is not required to maximize each column
record count.
41-534
Rev. 8
11-12
FORM CMS-2540-10
4195 (Cont.)
ELECTRONIC REPORTING SPECIFICATIONS FOR FORM CMS-2540-10
TABLE 3 - LIST OF DATA ELEMENTS WITH WORKSHEET, LINE,
AND COLUMN DESIGNATIONS
WORKSHEET B, PART I
DESCRIPTION
LINE(S)
Total adjustments after cost finding
Costs after cost finding and post stepdown adjustments by department
Total costs after cost finding and post
step-down adjustments
COLUMN(S)
FIELD
SIZE
9
USAGE
100
30-33, 40-52, 6063, 70-74, 83-84,
90-95
17
-9
18
9
-9
100
18
9
9
3-15, 30-33, 40-52,
60-63, 70-74, 8384, 90-95
0
9
9
100
0
9
9
100
30-33, 40-52, 6063, 70-74, 83-84,
90-95
17
9
-9
18
9
9
100
18
9
9
WORKSHEET B, PART II
Directly assigned capital related costs
by department
Total directly assigned capital related
costs
Total adjustments after cost finding
Total capital related costs after cost
finding by department
Total capital related costs after cost
finding in total
WORKSHEET B-1
For each cost allocation using
accumulated costs as the statistic,
include a record containing an X.
All cost allocation statistics
Reconciliation
Cost to be allocated
Rev. 4
0
1-15, 30-33, 4052, 60-63, 70-74,
83-84, 90-95
3-15, 30-33, 4052, 60-63, 70-74,
83-84, 90-95
102
4-15
1
X
1-15*
9
9
4A-15A
9
-9
1-15+
9
9
41-535
4195 (Cont.)
FORM CMS-2540-10
11-12
ELECTRONIC REPORTING SPECIFICATIONS FOR FORM CMS-2540-10
TABLE 3 - LIST OF DATA ELEMENTS WITH WORKSHEET, LINE,
AND COLUMN DESIGNATIONS
*
In each column using accumulated costs as the statistical basis for allocating costs, identify
each cost center that is to receive no allocation with a negative 1 placed in the accumulated
cost column. You may elect to indicate total accumulated cost as a negative amount in the
reconciliation column. However, there should never be entries in both the reconciliation
column and accumulated cost column simultaneously on the same line. For those cost centers
that are to receive partial allocation of costs, provide only the cost to be excluded from the
statistic as a negative amount on the appropriate line in the reconciliation column. If line 4 is
fragmented, delete it and use subscripts of line 4.
+
Include any column that uses accumulated cost as it basis for allocation.
WORKSHEET B-2
DESCRIPTION
LINE(S)
COLUMN(S)
FIELD
SIZE
USAGE
For post step-down adjustment:
Description
1-50*
1
36
X
Worksheet B part number
1-50*
2
1
9
Worksheet A line number
1-50*
3
5
99.99
Amount of adjustment
1-50*
4
9
-9
* On Worksheet B-2, if there are more than 50 lines needed, use multiple worksheets. (Refer
to footnote (c) in Table 2.)
WORKSHEET C
Total cost from Worksheet B, Part I,
column 18, lines 40-63
Total charges by department
Total charges
100
1
9
9
40-71
100
2
2
9
9
9
9
WORKSHEET D, PART I
Ancillary cost apportionment
40-71
2**
9
9
Part A program charges by department
Part B program charges by department
40-63
3*
9
9
Total program charges
100
2, 3*
9
9
Total program costs
100
4, 5*
9
9
* When completing Worksheet D, Part I, for titles V and/or XIX, do not use columns 3 and 5.
41-536
Rev. 4
03-18
FORM CMS-2540-10
4195 (Cont.)
ELECTRONIC REPORTING SPECIFICATIONS FOR FORM CMS-2540-10
TABLE 3 - LIST OF DATA ELEMENTS WITH WORKSHEET, LINE,
AND COLUMN DESIGNATIONS
WORKSHEET D, PART II
DESCRIPTION
Vaccine cost apportionment
Program vaccine charges
LINE(S)
COLUMN(S)
FIELD
SIZE
USAGE
2
1
9
9
WORKSHEET D-1, PART I
Private room days
2
1
9
Medically necessary private room days
4
1
9
General inpatient routine service charges
6
1
9
Private room charge
8
1
9
Semi private room charges
10
1
9
Aggregate charges to beneficiaries for
24
1
9
excess costs
Inpatient routine service cost per diem
26*
1
9
limitation
Reimbursable inpatient routine service
28
1
9
costs
* Line 26 is not applicable for Title XVIII, but may be used for Titles V and XIX.
9
9
9
9
9
9
9(6).99
9
WORKSHEET E, PART I
Part A - Inpatient service PPS provider
computation of reimbursement Title XVIII
Inpatient PPS amount (see instructions)
Primary payer amounts
Coinsurance
Allowable bad debts
Allowable bad debts dual eligible
Recovery of bad debts – for statistical
records only.
Utilization review
Other adjustments (specify)
Other adjustments
Pioneer ACO demonstration payment
adjustment (see instructions)
Sequestration amount
Protested amounts
Rev. 8
1
4
5
6
7
9
1
1
1
1
1
1
9
9
9
9
9
9
9
9
9
-9
-9
9
10
14
14
14.50
1
0
1
1
9
36
9
11
9
X
-9
-9
14.99
16
1
1
9
9
-9
-9
41-537
4195 (Cont.)
FORM CMS-2540-10
03-18
ELECTRONIC REPORTING SPECIFICATIONS FOR FORM CMS-2540-10
TABLE 3 - LIST OF DATA ELEMENTS WITH WORKSHEET, LINE,
AND COLUMN DESIGNATIONS
WORKSHEET E, PART I (Cont.)
DESCRIPTION
LINE(S)
COLUMN(S)
FIELD
SIZE
USAGE
Part B - Ancillary service computation of
reimbursement of lesser of cost or charges
(Title XVIII only)
Primary payer amounts
Coinsurance and deductibles
Allowable bad debts
Allowable bad debts for duals
Reimbursable bad debts
Other adjustments (specify)
Other adjustments
Pioneer ACO demonstration payment
adjustment (see instructions)
Sequestration amount
Protested Amounts
22
23
24
24.01
24.02
28
28
28.50
1
1
1
1
1
0
1
1
9
9
9
9
9
36
9
11
9
9
-9
-9
-9
X
-9
-9
28.99
30
1
1
9
9
-9
-9
WORKSHEET E, PART II (Titles V and XIX)
Utilization review – physicians’
compensation
Charge differential
Inpatient primary payer amount
Inpatient ancillary service charges
Outpatient service charges
Inpatient routine service charges
Charge differential
Aggregate amount collected
Amount collectible
Deductibles (Title V and Title XIX only)
Coinsurance
Allowable bad debt
Unrefunded excess charges
Recovery of excess depreciation
Other adjustments (specify)
Other adjustments (see instructions)
41-538
5
1
9
9
7
9
11
12
13
14
16
17
21
23
25
27
28
29
29
1
1
1
1
1
1
1
1
1
1
1
1
1
0
1
9
9
9
9
9
9
9
9
9
9
9
9
9
36
9
9
9
9
9
9
9
9
9
9
9
-9
9
9
X
-9
Rev. 8
11-12
FORM CMS-2540-10
4195 (Cont.)
ELECTRONIC REPORTING SPECIFICATIONS FOR FORM CMS-2540-10
TABLE 3 - LIST OF DATA ELEMENTS WITH WORKSHEET, LINE,
AND COLUMN DESIGNATIONS
WORKSHEET E, PART II (Cont.)
DESCRIPTION
Amounts applicable to prior periods
resulting from disposition of depreciable
assets
Interim payments (Titles V and XIX only)
LINE(S)
COLUMN(S)
FIELD
SIZE
USAGE
30
1
9
-9
32
1
9
9
WORKSHEET E-1
For Title XVIII only:
Total interim payments paid to
Provider
Interim payments payable
Date of each retroactive lump
sum adjustment (MM/DD/YYYY)
Amount of each lump sum
Adjustment
Program to provider
Provider to program
Date of each tentative settlement
(MM/DD/YYYY)
Tentative settlement payment
Program to provider
Provider to program
FI/Contractor Name
FI Contractor Number
1
2&4
9
9
2
2&4
9
9
3.01-3.98
1&3
10
X
3.01-3.49
3.50-3.98
2&4
2&4
9
9
9
9
5.01-5.98
1&3
10
X
5.01-5.49
5.50-5.98
8
8
2&4
2&4
1
2
9
9
36
5
9
9
X
X
WORKSHEET G
For all skilled nursing facilities (see note):
Balance sheet account balances
Rev. 4
1-10, 12-27,
29-32, 35-42,
44-49, 52, 60
1
9
-9
41-539
4195 (Cont.)
FORM CMS-2540-10
11-12
ELECTRONIC REPORTING SPECIFICATIONS FOR FORM CMS-2540-10
TABLE 3 - LIST OF DATA ELEMENTS WITH WORKSHEET, LINE,
AND COLUMN DESIGNATIONS
WORKSHEET G
DESCRIPTION
LINE(S)
COLUMN(S)
FIELD
SIZE
USAGE
For skilled nursing facilities using fund
accounting (see note):
Specific purpose fund account
balances
1-10, 12-27,
29-32, 352
9
-9
42, 4449,53, 60
Endowment fund account
1-10, 12-27,
3
9
-9
29-32, 35balances
42, 44-49,
54-56, 60
1-10, 12-27,
Plant fund account balances
4
9
-9
29-32, 3542, 4449,57-58,60
Other (specify)
49
0
36
X
NOTE: For contra accounts (reported on lines 6, 14, 16, 18, 20, 22, and 24), the usage is 9.
WORKSHEET G-1
For SNFs using fund accounting:
Blank lines (specify)
Beginning fund balances
Additions to beginning fund
balances
Reductions to beginning fund
balances
5-9, 13-17
1
0
2, 4, 6, 8
36
9
X
-9
5-9
1, 3, 5, 7
9
9
13-17
1, 3, 5, 7
9
9
1
1, 2
2
2
2
2
9
9
9
9
9
9
9
9
9
9
9
9
WORKSHEET G-2
Part I:
41-540
Patient revenues
Inpatient routine care services
Ancillary services
Clinic
Home health agency
Ambulance
RHC/FQHC
1-4
6
7
8
9
10
Rev. 4
11-12
FORM CMS-2540-10
4195 (Cont.)
ELECTRONIC REPORTING SPECIFICATIONS FOR FORM CMS-2540-10
TABLE 3 - LIST OF DATA ELEMENTS WITH WORKSHEET, LINE,
AND COLUMN DESIGNATIONS
WORKSHEET G-2
DESCRIPTION
CMHC
SNF based Hospice
Other (specify)
Total patient revenues
Part II: Blank lines (specify)
Increases to operating expenses
Reported on Worksheet A
Decreases to operating expenses
Reported on Worksheet A
Total operating expenses
FIELD
SIZE
9
9
9
9
LINE(S)
COLUMN(S)
USAGE
11
12
13
14
2
1, 2
1, 2
1-3
2-7, 9-13
0
36
X
2-7
1
9
9
9-13
1
9
9
15
2
9
9
9
9
9
9
WORKSHEET G-3
Contractual allowance and discounts on
patients’ accounts
Other revenues
Other expenses
Blank lines (specify)
Net income (loss)
2
1
9
-9
6-24
27-29
24, 27-29
31
1
1
0
1
9
9
36
9
9
9
X
-9
1
2
3
4
5
7
9
0
10
1-6, 8, 10
7, 9
9
9
9
9
9
9
9
36
9
9
9
9
9
9
9
9
-9
-9
X
9
9
-9
WORKSHEET H
Salaries
Employee Benefits
Transportation costs
Contracted/Purchased Services
Other costs
Reclassifications
Adjustments
Other (specify)
Net expenses for allocation
Total
Total
Rev. 4
3-24
3-24
1-24
3-24
1-24
1-24
1-24
24
1-24
25
25
41-541
4195 (Cont.)
FORM CMS-2540-10
11-12
ELECTRONIC REPORTING SPECIFICATIONS FOR FORM CMS-2540-10
TABLE 3 - LIST OF DATA ELEMENTS WITH WORKSHEET, LINE,
AND COLUMN DESIGNATIONS
WORKSHEET H-1, PARTS I & II
DESCRIPTION
LINE(S)
Part I
Total
Cost allocation
Part II
Reconciliation
All cost allocation statistics
COLUMN(S
)
FIELD
SIZE
USAGE
25
6-24
1-4
6
11
11
9
9
5-24
1-24
5A
1-4*
11
11
-9
9
*See note to Worksheet B-1 for treatment of administrative and general accumulated cost column.
WORKSHEET H-2, Parts I & II
Part I
Post Stepdown adjustment (including total)
Total cost after cost finding
Total cost
Part II
Centers – Statistical Basis
Reconciliation
All cost allocation statistics
1-21
2-20
21
17
20
0-3 & 4-15
11
11
11
9
9
9
1-20
1-20
4A-15A
1-15*
11
11
-9
9
*See note to Worksheet B-1 for treatment of administrative and general accumulated cost column.
Do not include X on line 0 of accumulated cost column since this is a replica of Worksheet B-1
WORKSHEET H-3 Parts I & II
Part I
Total visits
Program visits
CBSA numbers
Program visits by discipline and CBSA
Total charges for DME rented and sold
and medical supplies
Charges for Drugs Medicare Part B
Part II
Total HHA charges
Total HHA shared ancillary costs
41-542
1-6
1-6
8-13
8-13
15-16
4
6-7
1
2-3
4
11
11
5
11
11
9
9
X
9
9
16
7-8
11
9
1-5
1-5
2
3
11
11
9
9
Rev. 4
03-18
FORM CMS-2540-10
4195 (Cont.)
ELECTRONIC REPORTING SPECIFICATIONS FOR FORM CMS-2540-10
TABLE 3 - LIST OF DATA ELEMENTS WITH WORKSHEET, LINE,
AND COLUMN DESIGNATIONS
WORKSHEET H-4, PART I
DESCRIPTION
Part I
Total charges for title XVIII –
Part A & B services
Amount collected from patients
Amounts collectible from patients
Primary payer payments
LINE(S)
COLUMN(S)
FIELD
SIZE
USAGE
2
1-3
11
9
3
4
9
1-3
1-3
1-3
11
11
11
9
9
9
11-20
1-2
11
9
21
2
11
9
25
27
2
1&2
11
11
9
9
28
1&2
11
9
30
30
30.99
0
1&2
1&2
36
11
11
X
-9
-9
32
1
11
9
35
1&2
11
-9
WORKSHEET H-4, PART II
Part II
PPS Payments
Part B deductibles billed to Medicare
patients
Coinsurance billed to Medicare patients
Allowable bad debts
Allowable bad debts for dual eligible
beneficiaries (see instructions)
Other adjustments (Specify)
Other adjustments (Specify)
Sequestration amount
Interim payments (titles V and XIX
only)
Protested amounts
Rev. 8
41-543
4195 (Cont.)
FORM CMS-2540-10
03-18
ELECTRONIC REPORTING SPECIFICATIONS FOR FORM CMS-2540-10
TABLE 3 - LIST OF DATA ELEMENTS WITH WORKSHEET, LINE,
AND COLUMN DESIGNATIONS
WORKSHEET H-5
USAGE
2&4
2&4
FIELD
SIZE
11
11
3.01-3.98
1&3
10
X
3.01-3.49
3.50-3.98
2&4
2&4
11
11
9
9
5.01-5.98
1&3
10
X
5.01-5.49
5.50-5.98
8
8
2&4
2&4
1
2
11
11
36
5
9
9
X
X
1, 2, 4, 6, & 7
11
-9
1
2
6
11
9(3).99
9
3
5
1
4
11
11
9
9
9
DESCRIPTION
LINE(S)
COLUMN(S)
Total interim payments paid to provider
Interim payments payable
Date of each retroactive lump sum
adjustment (MM/DD/YYYY)
Amount of each lump sum adjustment
Program to provider
Provider to program
Amount of tentative payment after desk
review
Date of each tentative settlement
adjustment (MM/DD/YYYY)
Program to provider
Provider to program
Contractor Name
Contractor Number
1
2
9
9
WORKSHEET I-1
Provider based cost
1-9, 11-13, 15-19,
23-26, 29&30
WORKSHEET I-2
Number of FTE personnel
Total visits
Productivity Standards
Greater of columns 2 or 4
Parent provider overhead allocated to
facility (see instructions)
41-544
1-3, & 5-9
1-3, 5-9, &
11
1-3
4
17
Rev. 8
03-18
FORM CMS-2540-10
4195 (Cont.)
ELECTRONIC REPORTING SPECIFICATIONS FOR FORM CMS-2540-10
TABLE 3 - LIST OF DATA ELEMENTS WITH WORKSHEET, LINE,
AND COLUMN DESIGNATIONS
WORKSHEET I-3
DESCRIPTION
LINE(S)
COLUMN(S)
USAGE
1
FIELD
SIZE
6
Adjusted cost per visit
Maximum rate per visit (from your
contractor)
Rate for program covered visits
Program covered visits excluding mental
health services (from your contractor)
Program covered visits for mental health
services (from your contractor)
Total Program Charges
Total Program Preventive Charges
Primary payer amounts
Beneficiary deductible (from your
contractor)
Beneficiary coinsurance (from your
contractor)
Allowable bad debt
Reimbursable bad debts
Allowable bad debt dual eligible
beneficiaries
Other Adjustment (specify)
Other Adjustments
Sequestration amount
Interim payments (Title V & XIX only)
Protested amounts
7
8
1&2
6
9(3).99
9
1&2
6
9(3).99
10
1&2
11
9
12
1&2
11
9
15.01
15.02
16
1&2
1&2
1
11
11
11
9
9
9
17
1
11
9
18
1
11
9
22
22.01
1
1
11
11
-9
-9
23
1
11
-9
24
24
25.01
26
29
0
1
1
1
1
36
11
11
11
11
X
9
-9
9
-9
2
1&2
8
9.9(6)
4
1&2
11
9
11
1&2
11
9
9(3).99
WORKSHEET I-4
Ratio of pneumococcal and influenza
vaccine staff time to total health care staff
time
Medical supplies cost - pneumococcal
and influenza vaccine
Total number of pneumococcal and
influenza vaccine injections
Rev. 8
41-545
4195 (Cont.)
FORM CMS-2540-10
03-18
ELECTRONIC REPORTING SPECIFICATIONS FOR FORM CMS-2540-10
TABLE 3 - LIST OF DATA ELEMENTS WITH WORKSHEET, LINE,
AND COLUMN DESIGNATIONS
WORKSHEET I-4
Number of pneumococcal and influenza
vaccine injections administered to
Medicare beneficiaries
13
1&2
11
9
USAGE
WORKSHEET I-5
DESCRIPTION
LINE(S)
COLUMN(S)
Total interim payments paid to provider
Interim payments payable
Date of each retroactive lump sum
adjustment (MM/DD/YYYY)
Adjustment of each retroactive lump sum
adjustment:
Program to provider
Provider to program
Date of each tentative settlement
adjustment (MM/DD/YYYY)
Tentative settlement payment
Program to provider
Provider to program
Contractor Name
Contractor Number
1
2
3.01-3.98
2
2
1
FIELD
SIZE
11
11
10
3.01-3.49
3.50-3.98
5.01-5.98
2
2
1
11
11
10
9
9
X
5.01-5.49
5.50-5.98
8
8
2
2
1
2
11
11
36
5
9
9
X
X
1-21
0
9
9
1-22
17
9
-9
22
0-3 & 4-15
9
9
1-21
1-21
4A-15A
1-15 *
9
9
-9
9
9
9
X
WORKSHEET J-1, PARTS I & II
Part I
Net expenses for cost allocation
Post step down adjustments
(including total)
Totals (sum of lines 1-21)
Part II
Reconciliation
Cost allocation statistics
*See note to Worksheet B-1 for treatment of administrative and general accumulated cost column.
Do not include X on line 0 of accumulated cost column since this is a replica of Worksheet B-1.
41-546
Rev. 8
03-18
FORM CMS-2540-10
4195 (Cont.)
ELECTRONIC REPORTING SPECIFICATIONS FOR FORM CMS-2540-10
TABLE 3 - LIST OF DATA ELEMENTS WITH WORKSHEET, LINE,
AND COLUMN DESIGNATIONS
WORKSHEET J-2
DESCRIPTION
Part I
Apportioned Outpatient Rehabilitation
Costs
Total component charges
Title V charges
Title XVIII charges
Title XIX charges
Part II
Charges for rehabilitation services
furnished by shared departments
Title V charges
Title XVIII charges
Title XIX charges
LINE(S)
COLUMN(S)
FIELD
SIZE
USAGE
2-21
2-21
2-21
2-21
2
4
6
8
9
9
9
9
9
9
9
9
23-29
23-29
23-29
4
6
8
9
9
9
9
9
9
1
2
3
4
5
6
10
11
13
13.01
1
1
1
1
1
1
1
1
1
1
9
9
9
9
9
9
9
9
9
9
9
9
9
9
9
9
9
9
-9
-9
14
1
9
-9
16
16
17.01
0
1
1
36
9
9
X
-9
-9
18
1
9
9
21
1
9
-9
WORKSHEET J-3
Cost of component service
PPS Payments received
Outlier payments
Primary payment amounts
Total reasonable costs (see instructions)
Total charges for program services
Part B deductible
Coinsurance billed
Allowable bad debts
Reimbursable bad debts
Allowable bad debt Dual Eligible
Beneficiaries
Other Adjustments (specify)
Other Adjustments
Sequestration amount
Interim payments for title Titles V and
XIX (where applicable)
Protested amounts
Rev. 8
41-547
4195 (Cont.)
FORM CMS-2540-10
03-18
ELECTRONIC REPORTING SPECIFICATIONS FOR FORM CMS-2540-10
TABLE 3 - LIST OF DATA ELEMENTS WITH WORKSHEET, LINE,
AND COLUMN DESIGNATIONS
WORKSHEET J-4
USAGE
2
2
FIELD
SIZE
9
9
3.01-3.98
1
10
X
3.01-3.49
3.50-3.98
2
2
9
9
9
9
5.01-5.98
1
10
X
5.01-5.49
5.50-5.98
8
8
2
2
1
2
9
9
36
5
9
9
X
X
3
5
7
9
10
11
11
11
11
11
9
9
-9
-9
9
DESCRIPTION
LINE(S)
COLUMN(S)
Total interim payments paid to provider
Interim payments payable
Date of each retroactive lump sum
adjustment (MM/DD/YYYY)
Amount of each lump sum adjustment
Program to provider
Provider to program
Date of each tentative settlement
adjustment (MM/DD/YYYY)
Tentative payments after desk review
Program to provider
Provider to program
Contractor Name
Contractor Number
1
2
9
9
WORKSHEET K
Transportation
Other Costs
Reclassification
Adjustments
Net expense for allocation
1-38
1-38
1-38
1-38
39
WORKSHEET K-1, K-2 & K-3
Salaries and Wages, Employee Benefits
and Contract Services
41-548
3-21 & 2738
1-8
11
9
Rev. 8
03-18
FORM CMS-2540-10
4195 (Cont.)
ELECTRONIC REPORTING SPECIFICATIONS FOR FORM CMS-2540-10
TABLE 3 - LIST OF DATA ELEMENTS WITH WORKSHEET, LINE,
AND COLUMN DESIGNATIONS
WORKSHEET K-4, PARTS I & II
LINE(S)
COLUMN(S)
FIELD
SIZE
USAGE
Part I
Total
Cost allocation
39
7 - 38
1-5
7
11
11
9
9
Part II
Reconciliation
All cost allocation statistics
6-38
1-38
6A
1-5*
11
11
-9
9
DESCRIPTION
*See note to Worksheet B-1 for treatment of administrative and general accumulation cost column.
WORKSHEET K-5, PARTS I & II
Part I
Total Hospice Cost after cost finding
Total cost
Part II
Reconciliation
All Cost Allocation Statistics
2-33
34
18
0-3 & 4-16
11
11
9
9
1-33
1-33
4A-15A
1-15*
11
11
-9
9
*See note to Worksheet B-1 for treatment of administrative and general accumulated cost column.
Do not include X on line 0 of accumulated cost column since this is a replica of Worksheet B-1.
WORKSHEET K-5, PART III
Total Hospice Charges
1-8
2
11
9
1
11
-9
2
11
-9
4
11
-9
6
11
-9
7
1-7
11
11
-9
-9
WORKSHEET O
Salaries
Other Costs
Reclassification
Adjustments
Net Expense for Allocation
Total
Rev. 8
3-16, 26-46,
60-71
1-16, 25-46,
60-71
1-16, 25-46,
60-71
1-16, 25-46,
60-71
1-16, 25-46,
60-71
100
41-549
4195 (Cont.)
FORM CMS-2540-10
03-18
ELECTRONIC REPORTING SPECIFICATIONS FOR FORM CMS-2540-10
TABLE 3 - LIST OF DATA ELEMENTS WITH WORKSHEET, LINE,
AND COLUMN DESIGNATIONS
WORKSHEETS O-1 & O-2
DESCRIPTION
LINE(S)
COLUMN(S)
Direct Patient Care Service Cost Centers
Total
26-46
100
1, 2, 4, 6
7
FIELD
SIZE
11
11
USAGE
11
11
-9
9
-9
9
WORKSHEETS O-3 & O-4
Direct Patient Care Service Cost Centers
Total
25-37,
39-46
100
1, 2, 4, 6
7
WORKSHEET O-6, PARTS I & II
Part I
Costs after cost finding by
department
Total costs after cost finding
Part II
For each cost allocation using
accumulated costs as the statistic,
include a record containing X.
All cost allocation statistics
Reconciliation
Total cost to be allocated
50-53,
60-71, 99
100
18
18
11
11
-9
9
0
4
1
X
1 - 17*
11
9
4A
1 - 17+
11
11
-9
9
1 - 17,
50 - 53,
60 - 71
4 - 17,
50 - 53,
60 - 71
101
*In each column using accumulated cost as the statistical basis for allocating costs, identify each
cost center which is to receive no allocation with a negative 1 (-1) placed in the accumulated cost
column. Providers may elect to indicate total accumulated cost as a negative amount in the
reconciliation column and accumulated column simultaneously on the same line. For those cost
centers that are to receive partial allocation of costs, provide only the cost to be excluded from the
statistics as a negative amount on the appropriate line in the reconciliation column. If line 4 is
fragmented, line 4 must be deleted and subscripts of line 4 must be used.
+
Include any column which uses accumulated cost as its basis for allocation.
41-549.1
Rev. 8
08-16
FORM CMS-2540-10
4195 (Cont.)
ELECTRONIC REPORTING SPECIFICATIONS FOR FORM CMS-2540-10
TABLE 3 - LIST OF DATA ELEMENTS WITH WORKSHEET, LINE,
AND COLUMN DESIGNATIONS
WORKSHEET O-7
DESCRIPTION
Ancillary Service Cost Centers
Rev. 7
LINE(S)
COLUMN(S)
1-10
2-5
FIELD
SIZE
11
USAGE
9
41-549.2
4195 (Cont.)
FORM CMS-2540-10
08-16
ELECTRONIC REPORTING SPECIFICATIONS FOR FORM CMS-2540-10
TABLE 3A - WORKSHEETS REQUIRING NO INPUT
Worksheet D-1, Part II
Worksheet H-1, Part I
Worksheet K-5, Part I
Worksheet K-6
Worksheet O-5
Worksheet O-8
TABLE 3B - TABLES TO WORKSHEET S-2
Table I:
1
2
3
4
5
6
7
8
9
10
11
12
13
Type of Control
=
=
=
=
=
=
=
=
=
=
=
=
=
Voluntary Nonprofit, Church
Voluntary Nonprofit, Other
Proprietary, Individual
Proprietary, Corporation
Proprietary, Partnership
Proprietary, Other
Governmental, Federal
Governmental, City-County
Governmental, County
Governmental, State
Governmental, Hospital District
Governmental, City
Governmental, Other
TABLE 3C - LINES THAT CANNOT BE SUBSCRIPTED
(BEYOND THOSE PREPRINTED)
Worksheet
S, Part I
S, Part III
S-2, Part I
S-2, Part II
S-3, Part I
S-3, Parts II
S-3, Part III
S-3, Part IV
S-3, Part V
S-4
S-5
S-6
S-7
S-8
A
A-6
A-7
A-8
41-550
Lines
1-3
1-3,100
1-6, 11, 14-31, 36-47
All
1-3, 5, 8
All
1-12
1-24
All
1-19, 21, 23-40
1-8, 10, 12, 13
1-17
All except line 105
All
30-33, 71, 80-82, 89, 100
All
All
1-23, 100
Rev. 7
08-16
FORM CMS-2540-10
4195 (Cont.)
ELECTRONIC REPORTING SPECIFICATIONS FOR FORM CMS-2540-10
TABLE 3C - LINES THAT CANNOT BE SUBSCRIPTED
(BEYOND THOSE PREPRINTED) (CONTINUED)
Worksheet
A-8-1, Part I
A-8-1, Part II
A-8-2
B, Parts I & II
B-1
B-2
C
D, Part I
D, Part II
D, Part III
D-1
E, Part I
E, Part II
E-1
G
G-1
G-2, Part I
G-2, Part II
G-3
H
H-1, Parts I & II
H-2, Parts I & II
H-3, Parts I & II
H-4, Part I
H-4, Part II
H-5
I-1
I-2
I-3
I-4
I-5
J-1, Parts I & II
J-2, Parts I & II
J-3
J-4
Rev. 7
Lines
1-8, 10
1-9
All
30-33, 71, 89, 98-100
30-33, 71, 89, 98-105
All
71, 100
71, 100
All
100
All
All except lines 14, 28
All except line 29
1, 2, 3.01-3.05, 3.50-3.54, 4, 5.015.03, 5.50-5.52, 6-8
All
1-3,10,11,18,19
1-7, 9, 14
1,8,14,15
1-23, and 25, 26, 30, 31
All except 24
All except 24
All except 20
All except lines 8-13
All
All except 30
1, 2, 3.01-3.05, 3.50-3.54, 4, 5.015.03, 5.50-5.52, 6-8
All
All
All, except line 24
All
1, 2, 3.01-3.05, 3.50-3.54, 4, 5.015.03, 5.50-5.52, 6-8
All
All
All except 16
1, 2, 3.01-3.05, 3.50-3.54, 4, 5.015.03, 5.50-5.52, 6-8
41-551
4195 (Cont.)
FORM CMS-2540-10
08-16
ELECTRONIC REPORTING SPECIFICATIONS FOR FORM CMS-2540-10
TABLE 3C - LINES THAT CANNOT BE SUBSCRIPTED
(BEYOND THOSE PREPRINTED) (CONTINUED)
Worksheet
K
K-1
K-2
K-3
K-4, Parts I & II
K-5, Parts I & II
K-5, Part III & K-6
O
O-1
O-2
O-3
O-4
O-5
O-6, Parts I & II
O-7
O-8
Lines
All
All
All
All
All
All
All
All
All
All
All
All
All
All
All
All
TABLE 3D - PERMISSIBLE PAYMENT MECHANISMS
P = Prospective payment
Component
Skilled Nursing Facility
Nursing Facility
ICF/IID
SNF-Based HHA
SNF-Based RHC
SNF-Based FQHC
SNF-Based CMHC
SNF-Based OLTC
SNF-Based Hospice
OTHER
41-552
O = Other
N = Not applicable
Title V
P or O
P or O or N
N
P or O or N
O or N
O or N
O or N
N
N
N
Title XVIII
P
N
N
P or N
O or N
O or N
P or N
N
N
N
Title XIX
P or O or N
P or O or N
O or N
P or O or N
O or N
O or N
O or N
N
N
N
Rev. 7
05-11
FORM CMS-2540-10
4195 (Cont.)
ELECTRONIC REPORTING SPECIFICATIONS FOR FORM CMS-2540-10
TABLE 4 - NUMBERING CONVENTION FOR MULTIPLE COMPONENTS
This table provides line and column numbering conventions for health care complexes with more
than one SNF-based component of the same kind. Table 4 is necessary to ensure that data
associated with each component are consistently identified throughout the cost report. For
example, if there are four additional components, component II is sub line .01, component III is
.02, component IV is .03, and component V is .04. Providers should continue this numbering
convention for multiple components in excess of (5) components.
I.
For use in facilities with more than one home health agency
HHA II-V
HHA II-V
HHA II-V
HHA II-V
HHA II-V
HHA II-V
HHA II-V
HHA II-V
HHA II-V
II.
WKST.
S
S-2
S-2
S-3
A
B
B
B-1
G-2
PART
III
I
I
I
I
II
I
COLUMNS
1-4
1-6
1-2
3-7, 22-23
1-2, 7
17
0, 17
1-15
2
LINES
4
7
32
4
70
70
70
70
8
SUBLINES
1-4
1-4
1-4
1-4
1-4
1-4
1-4
1-4
1-4
For use in facilities with more than one community mental health center
CMHC II-V
CMHC II-V
CMHC II-V
CMHC II-V
CMHC II-V
CMHC II-V
CMHC II-V
CMHC II-V
CMHC II-V
Rev. 1
S
S-2
S-2
S-3
A
B
B
B-1
G-2
III
I
I
I
I
II
I
1, 3-4
1-6
2
22-23
1-2, 7
17
0, 17
1-15
2
7
10
35
6
73
73
73
73
11
1-4
1-4
1-4
1-4
1-4
1-4
1-4
1-4
1-4
41-553
4195 (Cont.)
FORM CMS-2540-10
05-11
ELECTRONIC REPORTING SPECIFICATIONS FOR FORM CMS-2540-10
TABLE 5 - COST CENTER CODING
INSTRUCTIONS FOR PROGRAMMERS
Cost center coding is required because there are thousands of unique cost center names in use by
providers. Many of these names are peculiar to the reporting provider and give no hint as to the
actual function being reported. By using codes to standardize meanings, practical data analysis
becomes possible. The methodology to accomplish this must be rigidly controlled to enhance
accuracy.
For any added cost center names (the preprinted cost center labels must be pre coded), the preparers
must be presented with the allowable choices for that line or range of lines from the lists of standard
and nonstandard descriptions. They then select a description that best matches their added label.
The code associated with the matching description, including increments due to choosing the same
description more than once, is then appended to the user’s label by the software.
Additional guidelines are:
•
•
•
•
•
•
•
•
Do not allow any pre-existing codes for the line to be carried over.
Do not precode all “Other” lines.
For cost centers, the order of choice must be standard first, then specific nonstandard,
and finally the nonstandard “Other . . ."
For the nonstandard "Other . . .” prompt the preparer with “Is this the most appropriate
choice?" and then offer the chance to answer yes or to select another description.
Allow the preparers to invoke the cost center coding process again to make corrections.
For the preparers’ review, provide a separate printed list showing their added cost
center names on the left with the chosen standard or nonstandard descriptions and codes
on the right.
On the screen next to the description, display the number of times the description can
be selected on a given report, decreasing this number with each usage to show how
many remain. The numbers are shown on the cost center tables.
Do not change standard cost center lines, descriptions, and codes. The acceptable
formats for these items are listed later in Table 5 - the Standard Cost Center
Descriptions and Codes. The proper line number is the first two digits of the cost center
code.
INSTRUCTIONS FOR PREPARERS
Cost center coding standardizes the meaning of cost center labels used by health care providers on
the Medicare cost reporting forms. This coding methodology allows you to continue to use labels
for cost centers that have meaning within your institution.
The five digit codes that must be associated with each label provide standardized meaning for data
analysis. Normally, it is necessary to code only added labels because the preprinted standard
labels are automatically coded by CMS approved cost report software.
Additional cost center descriptions are identified. These additional descriptions will hereafter be
referred to as the nonstandard labels. Included with the nonstandard descriptions are "Other . . ."
designations to provide for situations where no match in meaning can be found. Refer to
Worksheet A, lines 15, 33, 52, 63, 74, 84, and 95.
41-554
Rev. 1
03-18
FORM CMS-2540-10
4195 (Cont.)
ELECTRONIC REPORTING SPECIFICATIONS FOR FORM CMS-2540-10
TABLE 5 - COST CENTER CODING
Both the standard and nonstandard cost center descriptions along with their cost center codes are
shown on Table 5. The USE column on that table indicates the number of times that a given code
can be used on one cost report. Compare your added label to the descriptions shown on the
standard and nonstandard tables for purposes of selecting a code. Most CMS approved software
provides an automated process to present you with the allowable choices for the line/column being
coded and automatically associates the code for the selected matching description with your label.
Additional Guidelines
Categories
Make a selection from the proper category such as general service description for general service
lines, special purpose cost center descriptions for special purpose cost center lines, etc.
Use of a Cost Center Coding Description More Than Once
Often a description from the standard or nonstandard tables applies to more than one of the labels
being added or changed by the preparer. In the past, it was necessary to determine which code
was to be used and then increment the code number upwards by one for each subsequent use. This
was done to provide a unique code for each cost center label. Now, most approved software
associate the proper code, including increments as required, once a matching description is
selected. Remember to use your label. You are matching to CMS’s description only for coding
purposes.
Cost Center Coding and Line Restrictions
Use cost center codes only in designated lines in accordance with the classification of cost
center(s), e.g., lines 90 through 95 may only contain cost center codes within the nonreimbursable
services cost center category of both standard and nonstandard coding.
Rev. 8
41-555
4195 (Cont.)
FORM CMS-2540-10
03-18
ELECTRONIC REPORTING SPECIFICATIONS FOR FORM CMS-2540-10
TABLE 5 - COST CENTER CODING
STANDARD COST CENTER DESCRIPTIONS AND CODES
CODE
USE
CAP REL COSTS - BLDGS & FIXTURES
0100
(50)
CAP REL COSTS - MOVABLE EQUIPMENT
0200
(50)
EMPLOYEE BENEFITS
0300
(50)
ADMINISTRATIVE & GENERAL
0400
(50)
PLANT OPERATION, MAINT. & REPAIRS
0500
(50)
LAUNDRY & LINEN SERVICE
0600
(50)
HOUSEKEEPING
0700
(50)
DIETARY
0800
(50)
NURSING ADMINISTRATION
0900
(50)
CENTRAL SERVICES & SUPPLY
1000
(50)
PHARMACY
1100
(50)
MEDICAL RECORDS & LIBRARY
1200
(50)
SOCIAL SERVICE
1300
(50)
NURSING AND ALLIED HEALTH EDUCATION
1400
(50)
SKILLED NURSING FACILITY
3000
(01)
NURSING FACILITY
3100
(01)
ICF-IID
3200
(01)
OTHER LONG TERM CARE
3300
(01)
GENERAL SERVICE COST CENTERS
INPATIENT ROUTINE SERVICE COST CENTERS
41-556
Rev. 8
09-11
FORM CMS-2540-10
4195 (Cont.)
ELECTRONIC REPORTING SPECIFICATIONS FOR FORM CMS-2540-10
TABLE 5 - COST CENTER CODING
STANDARD COST CENTER DESCRIPTIONS AND CODES (CONTINUED)
CODE
USE
RADIOLOGY
4000
(50)
LABORATORY
4100
(50)
INTRAVENOUS THERAPY
4200
(10)
OXYGEN (INHALATION) THERAPY
4300
(10)
PHYSICAL THERAPY
4400
(10)
OCCUPATIONAL THERAPY
4500
(10)
SPEECH PATHOLOGY
4600
(10)
ELECTROCARDIOLOGY
4700
(50)
MEDICAL SUPPLIES CHARGED TO PATIENTS
4800
(50)
DRUGS CHARGED TO PATIENTS
4900
(50)
DENTAL CARE - TITLE XIX ONLY
5000
(50)
SUPPORT SURFACES
5100
(50)
CLINIC
6000
(10)
RURAL HEALTH CLINIC
6100
(10)
FQHC
6200
(10)
HOME HEALTH AGENCY COST
7000
(05)
AMBULANCE
7100
(01)
CMHC
7300
(10)
ANCILLARY SERVICE COST CENTERS
OUTPATIENT SERVICE COST CENTERS
OTHER REIMBURSABLE COST CENTERS
Rev. 2
41-557
4195 (Cont.)
FORM CMS-2540-10
09-11
ELECTRONIC REPORTING SPECIFICATIONS FOR FORM CMS-2540-10
TABLE 5 - COST CENTER CODING
STANDARD COST CENTER DESCRIPTIONS AND CODES (CONTINUED)
CODE
USE
MALPRACTICE PREMIUMS & PAID LOSSES
8000
(01)
INTEREST EXPENSE
8100
(01)
UTILIZATION REVIEW
8200
(01)
HOSPICE
8300
(10)
9000
9100
9200
9300
9400
(50)
(50)
(50)
(50)
(50)
SPECIAL PURPOSE COST CENTERS
NONREIMBURSABLE COST CENTERS
GIFT, FLOWER, COFFEE SHOPS & CANTEEN
BARBER AND BEAUTY SHOP
PHYSICIANS PRIVATE OFFICES
NONPAID WORKERS
PATIENTS LAUNDRY
NONSTANDARD COST CENTER DESCRIPTIONS AND CODES
GENERAL SERVICE COST CENTERS
OTHER GENERAL SERVICE COST
ANCILLARY SERVICE COST CENTERS
OTHER ANCILLARY SERVICE COST
OUTPATIENT SERVICE COST CENTERS
OTHER OUTPATIENT SERVICE COST
OTHER REIMBURSABLE COST CENTERS
OUTPATIENT REHABILITATION PROVIDER (SPECIFY)
CORF
OPT
OOT
OSP
OTHER REIMBURSABLE COST
SPECIAL PURPOSE COST CENTERS
OTHER SPECIAL PURPOSE COST
NONREIMBURSABLE COST CENTERS
OTHER NONREIMBURSABLE COST
41-558
1500
(50)
5200
(50)
6300
(50)
7200
7210
7220
7230
7400
(10)
(10)
(10)
(10)
(50)
8400
(50)
9500
(50)
Rev. 2
08-16
FORM CMS-2540-10
4195 (Cont.)
ELECTRONIC COST REPORTING SPECIFICATIONS FOR FORM CMS-2540-10
TABLE 6 - EDITS
Medicare cost reports submitted electronically must meet a variety of edits. These include
mathematical accuracy edits, certain minimum file requirements, and other data edits. Any vendor
software that produces an electronic cost report file for Medicare skilled nursing facilities must
automate all of these edits. Failure to properly implement these edits may result in the suspension
of a vendor’s system certification until corrective action is taken. The vendor’s software should
provide meaningful error messages to notify the skilled nursing facility of the cause of every
exception. The edit message generated by the vendor systems must contain the related 4 digit and
1 alpha character, where indicated, reject/edit code specified below. Any file submitted by a
provider containing a level I edit will be rejected by the fiscal intermediary/contractor, without
exception.
The edits are applied at two levels. Level I edits (1000 series reject codes) are those that test the
format of the data to identify for correction those error conditions that result in a cost report
rejection. These edits also test for the presence of some critical data elements specified in Table
3. Level II edits (2000 series edit codes) identify potential inconsistencies and/or missing data
items. Resolve these items and submit appropriate worksheets and/or data supporting the
exceptions with the cost report. Failure to submit the appropriate data with your cost report may
result in payments being withheld pending resolution of the issue(s).
The vendor requirements (above) and the edits (below) reduce contractor processing time and
unnecessary rejections. Vendors should develop their programs to prevent their client (skilled
nursing facilities) from generating either a hard copy substitute cost report or electronic cost report
file where level I edit conditions exist. Ample warnings should be given to the provider where
level II edit conditions are violated.
NOTE:
I.
Dates in brackets [ ] at the end of an edit indicate the effective date of that edit for cost
reporting periods ending on or after that date. Edits in place from the previous Form
CMS 2540-96 will not have an effective date listed, but will be considered effective as
of 12/01/2010 for Form CMS-2540-10.
Level I Edits (Minimum File Requirements)
Reject Code
1000
1005
1010
1015
1020
1025
Rev. 7
Condition
The first digit of every record must be either 1, 2, 3, or 4 (encryption code only)
No record may exceed 60 characters.
All alpha characters must be in upper case. This is exclusive of the encryption
code, type 4 record, record numbers 1, 1.01, and 1.02.
For micro systems, the end of record indicator must be a carriage return and line
feed, in that sequence.
The skilled nursing facility provider number (record #1, positions 17-22) must
be valid and numeric.
All dates (record #1, positions 23-29, 30-36, 45-51, and 52-58) must be in Julian
format and legitimate.
41-559
4195 (Cont.)
FORM CMS-2540-10
08-16
ELECTRONIC COST REPORTING SPECIFICATIONS FOR FORM CMS-2540-10
TABLE 6 – EDITS
Reject Code
1030
1035
1040
1045
Condition
The fiscal year begin date (record #1, positions 23-29) must be less than or equal
to the fiscal year end date (record #1, positions 30-36). [12/01/2010b]
The vendor code (record #1, positions 38-40) must be a valid code.
[12/01/2010b]
The type 1 record # 1 must be correct and the first record in the file.
[12/01/2010b]
All record identifiers (positions 1-20) must be unique. [12/01/2010b]
NOTE:
1050
1055
1060
Only a Y or N is valid for fields which require a Yes/No response.
[12/01/2010b]
Variable column (Worksheet B, Parts I and II and Worksheet B-1) must have a
corresponding type 2 record (Worksheet A label) with a matching line number.
[12/01/2010b]
All line, sub line, column, and sub column numbers (positions 11-13, 14-15, 1618, and 19-20, respectively) must be numeric, except as noted below for
reconciliation columns. [12/01/2010b]
NOTE:
1065
41-560
The contractor should attempt to correct this condition in its
working copy and continue processing the cost report. If the
condition is correctable, notify the provider’s vendor and send a
copy of the ECR file to both the vendor and CMS Central Office.
CMS Central Office will require a vendor software update to
resolve the condition.
If the administrative and general (A&G) cost center (Worksheet A,
line 4) is fragmented into two or more cost centers, then line 4 must
be deleted. Fragmented A&G lines must begin with subscripted
line 4.01 and continue in sequential order. Line numbers may be
skipped, but must be in sequential order, e.g., 4.01, 4.02, 4.04, etc.
is permissible. Any cost center with accumulated costs as the
statistic must have the Worksheet B-1 reconciliation column
numbered the same as the Worksheet A line number followed by an
“A” as part of the line number followed by the sub line number.
Cost center integrity for variable worksheets must be maintained throughout the
cost report. For sub scripted lines, the relative position must be consistent
throughout the cost report. [12/01/2010b]
Rev. 7
03-18
FORM CMS-2540-10
4195 (Cont.)
ELECTRONIC COST REPORTING SPECIFICATIONS FOR FORM CMS-2540-10
TABLE 6 – EDITS
Reject Code Condition
For every line used on Worksheets A, B, C, and D, there must be a
1070
corresponding type 2 record. [12/01/2010b]
Fields requiring numeric data (charges, costs, FTEs, etc.) may not contain any
1075
alpha character. [12/01/2010b]
In all cases where the file includes both a total and the parts that comprise that
1080
total, each total must equal the sum of its parts. [12/01/2010b]
All standard cost center codes must be entered on the designated standard cost
1085
center line and subscripts thereof as indicated in Table 5. [12/01/2010b]
A numeric field cannot exceed more than 11 positions. Apply to all cost reports.
1090
[12/01/2010b]
The SNF address, city, State, zip code (formatted as XXXXX or XXXXX-XXXX),
1000S
and county (Worksheet S-2, Part I, lines 1, 2, and 3, columns 1, 2, and 3
respectively) must be present and valid. [12/01/2010b]
The cost report ending date (Worksheet S-2, Part I, column 2, line 14) must be
1005S
on or after 01/01/2011. [12/01/2010b]
All provider CCN and component numbers displayed on Worksheet S-2, Part I,
1010S
column 2, lines 4 through 10, 12, and 13, must contain six (6) alphanumeric
characters. [12/01/2010b]
The cost report period beginning date (Worksheet S-2, Part I, column 1, line 14)
1015S
must precede the cost report ending date (Worksheet S-2, Part I, column 2, line
14). [12/01/2010b]
The skilled nursing facility name, provider CCN, certification date, and Title
1020S
XVIII payment mechanism (Worksheet S-2, Part I, line 4, columns 1, 2, 3, and
5, respectively) must be present and valid. [12/01/2010b]
1025S
For each provider/component name reported (Worksheet S-2, Part I, column 1,
lines 5 through 13), there must be corresponding entries made on Worksheet S2, Part I, lines 5 through 10, 12 and 13 for the provider CCN (column 2), the
certification date (column 3), and the payment system for either Titles V, XVIII,
or XIX (columns 4, 5, or 6, respectively) indicated with a valid code (P, O, or
N). (See Table 3D.) If there is no component name entered in column 1, then
columns 2 through 6 for that line must be blank.[12/01/2010b]
For Worksheet S-2, Part I, there must be a response in every file in column 1,
1030S
lines 15-18, 25-28, 37-38, and 42-43. If line 15, column 1 equals “13” other,
specify in column 2. [12/01/2010b]
For Worksheet S-2, Part I, if the response on line 38 = “Y”, then there must be
1035S
a response on line 39. [12/01/2010b]
Rev. 8
41-561
4195 (Cont.)
FORM CMS-2540-10
03-18
ELECTRONIC COST REPORTING SPECIFICATIONS FOR FORM CMS-2540-10
TABLE 6 – EDITS
Reject Code
1040S
1045S
1046S
1050S
1055S
41-562
Condition
For each provider/component listed on Worksheet S-2, Part I, lines 4 through 10
and their subscripts, there must be corresponding entries made on Worksheet S2, Part I, lines 29 through 35 and their subscripts, accordingly. For lines 29, 32
and its subscripts, columns 1 and 2 must be completed. For lines 30 and 31,
column 3 must be completed and for lines 33 through 35 and their subscripts,
column 2 must be completed. [12/01/2010b]
For Worksheet S-2, Part I, if the response on line 43 = “Y”, and line 18 is “N”,
there must be a response on line 44, column 1, lines 45 and 47, all columns and
line 46 column 1 or 2. [12/01/2010b] DO NOT APPLY [07/31/2012]
For Worksheet S-2, Part I, if the response on line 43 = “Y”, there must be a
response on line 44, column 1, lines 45 and 47, all columns, and line 46 column
1 or 2 and vice versa. [10/31/2012]
For Worksheet S-2, Part II, there must be a “Y” or “N” response on lines 1,
through 12, column 1 and lines 13 through 18, columns 1 and 3. [12/01/2010b]
For Worksheet S-2, Part II, if the response on lines 1, 13 or 14, column 1 = “Y”,
a date must be entered in column 2. If the response on line 2, column 1 = ”Y”,
a date must be entered in column 2 and a “V” or “I” must be entered in column
3. If the response on lines 13 or 14, column 3 = “Y”, a date must be entered in
column 4. [12/01/2010b]
Rev. 8
03-18
FORM CMS-2540-10
4195 (Cont.)
ELECTRONIC COST REPORTING SPECIFICATIONS FOR FORM CMS-2540-10
TABLE 6 - EDITS
Reject Code
1060S
Condition
Worksheet S-2, Part I, column 2, lines as indicated below may only contain
those provider numbers as indicated for that line. The type of provider is also
indicated.
Line #
Provider # (1) Provider Type
4
5000-6499
SNF
7
3100-3199
Home Health Agencies
7000-8499
"
"
9000-9799
"
"
8
3400-3499
SNF-Based RHC
3975-3999
"
"
8500-8999
"
"
9
1000-1199
SNF-Based FQHC
1800-1989
"
"
10
1400-1499
CMHC
4600-4799
"
4900-4999
"
12
1500-1799
SNF-Based Hospice
13 – 13.09
3200-3299
SNF-Based CORF
4500-4599
4800-4899
13.10 – 13.39 6500-6599
SNF-Based OPT, OOT, OSP
(1) The first two characters of the provider number (not listed here) identify the
State. The last 4 characters (listed above) identify the type of provider.
[12/01/2010b]
1065S
Worksheet S-2, Part I, line 9, column 3 cannot be on or after October 1, 2014.
[10/01/2014b]
All amounts reported on Worksheet S-3, Part I must not be less than zero.
If Worksheet S-3, Part 1, line 1, column 4 is greater than 0 and Worksheet S-2,
Part 1, line 19 is “N” then Worksheet E, Part 1, line 1, column 1 must be greater
than zero and Worksheet E-1, line 1, column 2, must be greater than zero.
[07/01/2013b]
1090S
1091S
1095S
Rev. 8
For Worksheet S-3, Part I, the sum of the inpatient days in columns 3-6 for each
of lines 1, 2, 3, and 5 must be equal to or less than the total inpatient days in
column 7 for each line. [12/01/2010b]
41-562.1
4195 (Cont.)
FORM CMS-2540-10
03-18
ELECTRONIC COST REPORTING SPECIFICATIONS FOR FORM CMS-2540-10
TABLE 6 – EDITS
Reject Code
1100S
1105S
1110S
1115S
1120S
1125S
1130S
1135S
1140S
1145S
1150S
1160S
41-562.2
Condition
For Worksheet S-3, Part I, the sum of the discharges in columns 8-11 for each
of lines 1, 2, 3, and 5 must be equal to or less than the total discharges in column
12 for each line indicated. [12/01/2010b]
The amount of total salaries reported in column 1, line 1 (Worksheet S-3, Part
II) must equal Worksheet A, Column 1, line 100. [12/01/2010b]
Worksheet S-3, Part II, column 4, sum of lines 1-4, 7-11, 14-16 must be greater
than zero. [12/01/2010b]
All amounts on Worksheet S-3, Part II and III, column 3, must be equal to or
greater than zero. [10/01/2015b]
For Worksheet S-3, Part II, all values for column 5, lines 1-16, must equal or
exceed $5.15. When there are no salaries reported in column three, then it is
okay to have zero amounts in columns 3 and 5. [12/01/2010b]
For Worksheet S-3, Part II, sum of columns 1 and 2 for each of the lines 2-4, 711, 14-21, as applicable must be equal to or greater than zero. [12/01/2010b]
Worksheet S-3, Part II, sum of columns 1 & 2, line 13 must be greater than zero.
[12/01/2010b]
The amount of hours reported on Worksheet S-3, Part III, column 4, lines 1-11
and 13 must be greater than zero when the corresponding lines in column 3 are
greater than zero. [12/01/2010b]
The amount reported on Worksheet S-3, Part IV, line 24 must be greater than
zero. [12/01/2010b]
Worksheet S-3, Part V, columns 1, line 4 or 17 must be greater than zero.
[01/01/2012b]
Worksheet S-3, Part V, if there is an amount in column 1 there must be an
amount in column 4 for each respective line and vice versa. [01/01/2012b]
If Worksheet S-4 column 1, line 22 has data, then it must be five digits,
including leading zeros where applicable. [07/31/2012]
Rev. 8
03-18
FORM CMS-2540-10
4195 (Cont.)
ELECTRONIC COST REPORTING SPECIFICATIONS FOR FORM CMS-2540-10
TABLE 6 – EDITS
Reject Code
1200S
1205S
1210S
1215S
1300S
1310S
1320S
1330S
1340S
1350S
Rev. 8
Condition
Worksheet S-5, Line 13: If the response in column 1 = “Y”, then column 2 must
be greater than zero. If the response in column 1 = “N”, then column 2 must =
zero. [12/01/2010b]
If Worksheet S-5, line 10, column 1 is “Y”, then column 2 must be greater than
or equal to 1. There must be a subscript on line 11 equal to the number entered
on line 10, column 2. If line 10, column 1 is “N”, there cannot be any subscripts
on line 11. [12/01/2010b]
Worksheet S-7: Column 2, sum of lines 1 through 99 must agree with Worksheet
S-3, Part I, column 4, line 1. [12/01/2010b]
If Worksheet S-7, line 100, column 2 is greater than zero then Worksheet D,
Part 1, line 100, column 2 must also be greater than zero. [12/01/2010b]
If Worksheet S-8, line 10, column 4, is greater than zero then Worksheet O-1,
line 100, column 7, must be greater than zero and vice versa. [09/30/16]
If Worksheet S-8, line 11, column 4, is greater than zero then Worksheet O-2,
line 100, column 7, must be greater than zero and vice versa. [09/30/16]
If Worksheet S-8, line 12, column 4, is greater than zero then Worksheet O-3,
line 100, column 7, must be greater than zero and vice versa. [09/30/16]
If Worksheet S-8, line 13, column 4, is greater than zero then Worksheet O-4,
line 100, column 7, must be greater than zero and vice versa. [09/30/16]
Worksheet S-8, line 15, columns 1, 2, or 3 cannot be greater than Worksheet S8, line 12, columns 1, 2, or 3, respectively. [09/30/16]
Worksheet S-8, line 16, columns 1, 2, or 3 cannot be greater than Worksheet S8, line 13, columns 1, 2, or 3, respectively. [09/30/16]
41-563
4195 (Cont.)
FORM CMS-2540-10
03-18
ELECTRONIC COST REPORTING SPECIFICATIONS FOR FORM CMS-2540-10
TABLE 6 – EDITS
Reject Code Condition
Worksheet A, columns 1 and 2, line 100 must be greater than zero.
1000A
[12/01/2010b]
If Worksheet A, column 7, line 62 is not equal to zero, then Worksheet S-2, Part
1010A
I, line 14, column 1, must be before October 1, 2014. [10/01/2015b]
1020A
For reclassifications reported on Worksheet A-6, the sum of all increases
(columns 4 and 5) must equal the sum of all decreases (columns 8 and 9).
[12/01/2010b]
1025A
For each line on Worksheet A-6, if there is an entry in columns 4 and/or, 5, there
must be an entry in columns 1 and 3, and if there is an entry in columns 8 and/or
9, there must be an entry in columns 1 and 7. All entries in column 1 must be an
UPPER CASE Alpha Character. All entries must be valid, for example, no salary
adjustments in columns 4 and/or 8, for capital lines 1 & 2 of Worksheet A.
[12/01/2010b]
1040A
For Worksheet A-8 adjustments on lines 1-7, 9-11, and 13-24, if column 2 has
an entry, then columns 1 and 4 must have entries and for lines 25-99 and
subscripts, if column 2 has an entry, then all four columns (0, 1, 2 and 4) for that
line must have entries. [12/01/2010b]
1041A
The total Utilization Review amount shown on Worksheet E, Part I, Line 10,
may not be greater than the amount on Worksheet A-8, line 22. (Absolute value
of line 22) [12/01/2010b]
1045A
If Worksheet A-8-1, Part I, either of columns 4 or 5, lines 1 through 9 does not
equal zero, then columns 1 and 3 of the corresponding line must be present.
[12/01/2010b]
1050A
On Worksheet A-8-2, column 3 must be equal to or greater than the sum of
columns 4 and 5. If column 5 is greater than zero, column 6, and column 7 must
be greater than zero. Transfer only the total on line 100, column 18 to Worksheet
A-8, column 2 [12/01/10b]
1060A
If Worksheet S-2, Part I, column 1, lines 18 and/or 43, are "Y", Worksheet A-81, Part I, columns 4 or 5 (amounts on each line for columns 4 or 5 must have a
line number in column 1, and vice versa), line 10, must be greater than zero; and
Part II, column 1, any one of lines 1 through 10, must contain any one of alpha
characters A through G. Conversely, if Worksheet S-2, Part I, column 1, lines
18 and 43, are "N", Worksheet A-8-1 must not be present. [10/01/2015b]
41-564
Rev. 8
03-18
FORM CMS-2540-10
4195 (Cont.)
ELECTRONIC COST REPORTING SPECIFICATIONS FOR FORM CMS-2540-10
TABLE 6 – EDITS
Reject Code
1000B
1005B
1010B
1015B
1010C
1000D
1005D
1010D
1000H
1005H
1010H
1015H
Rev. 8
Condition
On Worksheet B-1, all statistical amounts must be greater than or equal to zero,
except for reconciliation columns. [12/01/2010b]
Worksheet B, Part I, column 18, line 100 must be greater than zero.
[12/01/2010b]
For each general service cost center with a net expense for cost allocation greater
than zero (Worksheet B-1, columns 1 through 15, line 102), the corresponding
total cost allocation statistics (Worksheet B-1, column 1, line 1; column 2, line
2; etc.) must also be greater than zero. Exclude from this edit any column,
including any reconciliation column that uses accumulated cost as its basis for
allocation. [12/01/2010b]
For any column that uses accumulated cost as its basis of allocation (Worksheet
B-1), if there is a negative one (-1) in the accumulated cost column, then there
may not be an amount in the reconciliation column for the same cost center line.
[12/01/2010b]
On Worksheet C, all amounts in columns 1 and 2, respectively, line 100 must be
greater than or equal to zero. [12/01/2010b]
On Worksheet D, all amounts must be greater than or equal to zero.
[12/01/2010b]
The total charges on Worksheet C, column 2, lines 40-48, 50-52 and 60-71 must
be greater than, or equal to the sum of Worksheet D, Part I, columns 2 and 3,
lines 40-48, 50-52 and 60-71 respectively. Worksheet C, column 2, line 49 must
be greater than, or equal to the sum of Worksheet D, Part I, columns 2 and 3, line
49,, plus Worksheet D, Part II, line 2. [12/01/2010b]
If Worksheet S-3, Part I, line 1, column 4 is greater than zero then Worksheet D1, Part1, line 6 must be greater than zero. [9/30/2014]
Worksheet H-2 Part I: Column 0 line 21 must equal Worksheet A column 7 line
70. [12/01/2010b]
Worksheet H-2 Part I: sum of columns 0-3, 4-15, line 21 must equal the
corresponding columns on Worksheet B Part I, line 70 and its subscripted lines,
respectively. [12/01/2010b]
Worksheet H-2, Part II: sum of lines 1-20 for each of columns 1-3, and 4-15,
must equal the corresponding columns on Worksheet B-1, line 70 and its
subscripted lines, respectively. Include reconciliation and accumulated cost
columns with negative one entry only. [12/01/2010b]
Worksheet H-3, Part I, column 4, sum of lines 1 through 6, must equal total visits
reported on Worksheet S-3, Part I, column 7, line 4. [12/01/2010b]
41-565
4195 (Cont.)
FORM CMS-2540-10
03-18
ELECTRONIC COST REPORTING SPECIFICATIONS FOR FORM CMS-2540-10
TABLE 6 – EDITS
Reject Code
1020H
1000I
1010I
1020I
1000J
1010J
1000K
1010K
41-565.1
Condition
The sum of title XVIII visits, columns 6 and 7 on Worksheet H-3, Part I, must
equal, the corresponding amounts on Worksheet S-4, lines 23, 25, 27, 29, 31 and
33, respectively. Also, Worksheet H-3, Part I, lines 8 through 13, columns 2 and
3, sum of all CBSA’s, for each respective discipline, must equal the total visits
for the same respective discipline, on lines 1 through 6, columns 6 and 7.
[12/01/2010b]
If Worksheet I-1 is present, then Worksheet S-5 must be present and vice versa.
[12/01/2010b]
If Worksheet S-5, line 12 equals "Y", Worksheet I-2, column 3, lines 1, 2, and 3
must each be greater than zero and at least one line must contain a value other
than the standard amount. Conversely if Worksheet S-5, line 12 equals "N",
Worksheet I-2, column 3, lines 1, 2, and 3 must contain the values 4200, 2100,
and 2100. Apply this edit to both the RHC and FQHC components.
[12/01/2010b]
The sum of Worksheet I-1, column 7, lines 1-9, 11-13, 15-19, 23-26, and 29-30
must equal the amount on Worksheet A, column 7, RHC/FQHC as appropriate.
For cost reporting periods beginning on or after October 1, 2014 do not apply this
edit to FQHCs. [12/01/2010b]
Worksheet J-1 Part I: sum of columns 0-3, and 4-15, line 22 must equal the
corresponding columns on Worksheet B Part I, line 73 and its subscripted lines,
respectively. [12/01/2010b]
Worksheet J-1 Part II: sum of lines 1-21 for each of columns 1-3, and 4-15, must
equal the corresponding columns on Worksheet B-I, line 73 and its subscripted
lines, respectively. Include reconciliation and accumulated cost columns with
negative one entries only. [12/01/2010b]
Worksheet K, column 10, line 39, must equal Worksheet A column 7 line 83 and
vice versa Do not apply for cost reporting periods ending on or after September
30, 2016. [07/31/2012].
Worksheet K-5 Part II: sum of lines 1-33 for each of columns 1-3, and 4-15, must
equal the corresponding columns on Worksheet B-I, line 83 and its subscripted
lines, respectively. Include reconciliation and accumulated cost columns with
negative one entries only. Do not apply for cost reporting periods ending on or
after September 30, 2016. [12/01/2010b]
Rev. 8
03-18
FORM CMS-2540-10
4195 (Cont.)
ELECTRONIC COST REPORTING SPECIFICATIONS FOR FORM CMS-2540-10
TABLE 6 – EDITS
Reject Code
1020K
1000O
1010O
1020O
1030O
1040O
1050O
1060O
Rev. 8
Condition
For cost reporting periods ending on or after September 30, 2016 the K
Worksheet series should not be used. For cost reporting periods ending prior to
September 30, 2016 the O Worksheet series should not be used. [10/01/2015b]
For each SNF-based hospice, Worksheet O, column 7, line 100, must equal
Worksheet A column 7 line 83 (or the applicable subscript) when Worksheet S-2,
Part I, columns 2 and 3, line 12 (or applicable subscript), have entries.
[09/30/2016]
Worksheet O-6 Part II, line 52, columns 6, 8 and 17, the statistic in each column
must equal Worksheet S-8, line 12, column 4, minus Worksheet S-8 line 15
column 4. For Worksheet O-6, Part II, for each column 6, 8 and 17, if there is no
cost on line 101, do not apply this edit. [09/30/2016]
Worksheet O-6 Part II, line 53, columns 6, 8 and 17, the statistic in each column
must equal Worksheet S-8, line 13, column 4, minus Worksheet S-8, line 16
column 4. For Worksheet O-6, Part II, for each column 6, 8 and 17, if there is no
cost on line 101, do not apply this edit. [09/30/2016]
Worksheet O-6, Part II, line 50, columns 10, 11 and 15, the statistic in each
column must equal Worksheet S-8, line 10, column 4. For Worksheet O-6, Part
II, for each column 10, 11 and 15, if there is no cost on line 101, do not apply this
edit. [09/30/2016]
Worksheet O-6, Part II, line 51, columns 10, 11 and 15, the statistic in each
column must equal Worksheet S-8, line 11, column 4. For Worksheet O-6, Part
II, for each column 10, 11 and 15, if there is no cost on line 101, do not apply this
edit. [09/30/2016]
Worksheet O-6, Part II, line 52, columns 10, 11 and 15, the statistic in each
column must equal Worksheet S-8, line 12, column 4. For Worksheet O-6, Part
II, for each column 10, 11 and 15, if there is no cost on line 101, do not apply this
edit. [09/30/2016]
Worksheet O-6, Part II, line 53, columns 10, 11 and 15, the statistic in each
column must equal Worksheet S-8, line 13, column 4. For Worksheet O-6, Part
II, for each column 10, 11 and 15, if there is no cost on line 101, do not apply this
edit. [09/30/2016]
41-565.2
4195 (Cont.)
FORM CMS-2540-10
03-18
ELECTRONIC COST REPORTING SPECIFICATIONS FOR FORM CMS-2540-10
TABLE 6 – EDITS
II.
Level II Edits (Potential Rejection Errors)
These conditions are usually, but not always, incorrect. These edit errors should be cleared when
possible through the cost report. When corrections on the cost report are not feasible, provide
additional information in schedules, note form, or any other manner as may be required by your
contractor. Failure to clear these errors in a timely fashion, as determined by your contractor, may
be grounds for withholding payments.
Edit
2000
2005
2010
2015
2025
2030
41-566
Condition
All type 3 records with numeric fields and a positive usage must have values equal to
or greater than zero (supporting documentation may be required for negative amounts).
[12/01/2010b]
Only elements set forth in Table 3, with subscripts as appropriate, are required in the
file. [12/01/2010b]
The cost center code (positions 21-24) (type 2 records) must be a code from Table 5,
and each cost center code must be unique. [12/01/2010b]
Standard cost center lines, descriptions, and codes should not be changed. (See Table
5.) This edit applies to the standard line only and not subscripts of that code.
[12/01/2010b]
All nonstandard cost center codes may be used on any standard subscripted cost center
line within the cost center category, i.e. only nonstandard cost center codes of the
general service cost center may be placed on standard subscripted cost center lines of
general service cost center. [12/01/2010b]
The following standard cost centers listed below must be reported on the lines
indicated and the corresponding cost center codes may appear only on the lines
indicated. No other cost center codes may be placed on these lines or subscripts of
these lines, unless indicated herein. [12/01/2010b]
Cost Center
Line
Code
CAP REL COSTS - BLDGS & FIXTURES
CAP REL COSTS - MOVABLE EQUIPMENT
EMPLOYEE BENEFITS
SKILLED NURSING FACILITY
NURSING FACILITY
ICF/IID
OTHER LONG TERM CARE
AMBULANCE
MALPRACTICE PREMIUMS & PAID LOSSES
INTEREST EXPENSE
UTILIZATION REVIEW - SNF
HOSPICE
GIFT, FLOWER, COFFEE SHOPS & CANTEEN
BARBER & BEAUTY SHOP
PHYSICIANS-PRIVATE OFFICES
NONPAID WORKERS
PATIENTS-LAUNDRY
1
2
3
30
31
32
33
71
80
81
82
83
90
91
92
93
94
0100-0149
0200-0249
0300-0349
3000
3100
3200
3300
7100
8000
8100
8200
8300-8304
9000-9049
9100-9149
9200-9249
9300-9349
9400-9449
Rev. 8
03-18
FORM CMS-2540-10
4195 (Cont.)
ELECTRONIC COST REPORTING SPECIFICATIONS FOR FORM CMS-2540-10
TABLE 6 – EDITS
Edit
2040
2045
2050
2000S
2005S
2010S
2015S
2115S
2120S
2150S
2155S
2160S
2165S
Rev. 8
Condition
All calendar format dates must be edited for 10 character format, e.g., 06/22/2011
(MM/DD/YYYY).] [12/01/2010b]
Administrative and general cost center code 0400-0449 may appear only on line 4 and
subscripts of line 4. [12/01/2010b]
All dates must be possible, e.g., no "00", no "30" or "31" of February. [12/01/2010b]
The SNF certification date (Worksheet S-2, Part I, column 3, line 4) should be on or
before the cost report beginning date (Worksheet S-2, Part I, column 1, line 14).
[12/01/2010b]
The length of the cost reporting period should be greater than 27 days and less than 459
days. [12/01/2010b]
Worksheet S-2, Part I, line 15 (type of control) must have a value of 1 through 13.
[12/01/2010b]
The sum of column 1, lines 1-4, 7-11, 14-16, and 17-21 (Worksheet S-3, Part II) must
be greater than zero. [12/01/2010b]
The amount on Worksheet S-3, Part II, column 3, line 17 minus line 19 (total wage
related costs), must be greater than 7.65 percent and less than 50.0 percent of the amount
in column 3, sum of lines 13 (total adjusted salaries). [12/01/2010b]
If Worksheet S-2, Part I, line 19 is Y for yes, then line 19.01 must be Y for yes.
[12/01/2010b]
If Worksheet S-3, Part II (column 4, sum of lines 7 through 11 divided by the sum of
line 1 minus the sum of lines 3 and 4) is greater than 5 percent, then Worksheet S-3,
Part III, column 1, line 14 must equal the sum of the amounts on Worksheet A, column
1, lines 3 through 13, and 15. [12/01/2010b]
If Worksheet S-3, Part II (column 4, sum of lines 7 through 11 divided by the sum of
line 1 minus the sum of lines 3 and 4) is equal to or greater than 15 percent, then
Worksheet S-3, Part III, columns 1 and 4 for line 14 should be greater than zero.
[12/01/2010b]
If Worksheet S-3, Part III, column 4, line 14 is greater than zero, then those hours should
be at least 20 percent but not more than 60 percent of Worksheet S-3, Part II, column 4,
line 1. [12/01/2010b]
Worksheet S-7, lines 101 through 105, for each line that includes an amount in column
1 and a percentage in column 2, a response must be included in column 3. [12/01/2010b]
41-567
4195 (Cont.)
FORM CMS-2540-10
03-18
ELECTRONIC COST REPORTING SPECIFICATIONS FOR FORM CMS-2540-10
TABLE 6 – EDITS
Edit
2000A
2005A
2025A
2041A
2046A
2000B
2005B
2000E
41-568
Condition
Worksheet A-6, column 1 (reclassification code) must be alpha characters.
[12/01/2010b]
For each line on Worksheet A-6, if there is an entry in column 1 and/or 3, there should
be an entry in column 4 and/or 5, and if there is an entry in column 1 and/or 7, there
should be an entry in column 8 and/or 9. [12/01/2010b]
For Worksheet A-8 if any one of columns 0, 1, or 4 for lines 25-99 and subscripts thereof
has an entry, then all four columns for that line should have entries. [12/01/2010b]
For Worksheet A-7, line 7, the sum of columns 1 through 3, minus column 5 must be
greater than zero. [12/01/2010b]
If Worksheet S-2, Part I, lines 18 or 43 are "Y”, Worksheet A-8-1, Part I, columns 4 or
5, sum of lines 1-9 must be greater than zero; and Part II, column 1, any one of lines 110 must contain any one of alpha characters A thru G. [12/01/2010b] Do not apply for
cost reporting periods beginning on or after October 1, 2015.
At least one cost center description (lines 1-3), at least one statistical basis label (lines
4-5), and one statistical basis code (line 6) must be present for each general service cost
center with costs to allocate. This edit applies to all general service cost centers required
and/or listed. [12/01/2010b]
The column numbering among these worksheets must be consistent. For example, data
in capital related costs - buildings and fixtures is identified as coming from column 1 on
all applicable worksheets. [12/01/2010b]
For cost reporting periods that overlap April 1, 2013, if Worksheet E, Part I, the sum of
lines 2, 6, 10, and 14 through 14.98 are greater than zero, Worksheet E, Part I, line 14.99
must equal [(2 percent times (total days in the cost reporting period that occur during
the sequestration period beginning on or after April 1, 2013, divided by total days in the
entire cost reporting period, rounded to four decimal places)) times the sum of (line 11
plus or minus lines 14 through 14.98)] [06/30/2014]
Rev. 8
08-16
FORM CMS-2540-10
4195 (Cont.)
Edit
2005E
Condition
If Worksheet E, Part I, the sum of lines 24 and 28 through 28.98 are greater than zero,
Worksheet E, Part I, line 28.99 must equal [(2 percent times (total days in the cost
reporting period that occur during the sequestration period beginning on or after April
1, 2013, divided by total days in the entire cost reporting period, rounded to four decimal
places)) times the sum of (line 25 plus or minus lines 28 through 28.98)] [12/31/2013]
For cost reporting periods ending on or after June 30, 2014 “DO NOT APPLY THIS
EDIT”
2000G Total assets on Worksheet G (line 34, sum of columns 1-4) must equal total liabilities
and fund balances (line 60, sum of columns 1-4). [12/01/2010b]
2010G Net income or loss (Worksheet G-3, column 1, line 31) should not equal zero.
[12/01/2010b]
2015G Contractual allowances (Worksheet G-3, column 1, line 2) should not be negative.
[07/31/2012]
NOTE: CMS reserves the right to require additional edits to correct deficiencies that become
evident after processing the data commences and, as needed, to meet user requirements.
Rev. 7
41-569
4195 (Cont.)
FORM CMS-2540-10
08-16
This page intentionally left blank.
41-570
Rev. 7
| File Type | application/pdf |
| File Title | Provider Reimbursement Manual, Part 2, Provider Cost Reporting Forms and Instructions, Chapter 41, Form CMS-2540-10 |
| Subject | Provider Reimbursement Manual, Part 2, Provider Cost Reporting Forms and Instructions, Chapter 41, Form CMS-2540-10 |
| Author | CMS |
| File Modified | 2018-04-19 |
| File Created | 2018-04-19 |