Trafficking Victims Tracking System

Forms and Documents

Document Name	Status
Form 1 Trafficking Systems Tracking System Form and Instruction	Modified
OTIP0512_Emergency Supporting Statement_062018.doc Supporting Statement A	2018-06-21

IC Document Collections

IC ID	Document Title	Status
215217	Trafficking Systems Tracking System Form and Instruction	Modified

ICR Details

OMB Control No: 0970-0454	ICR Reference No: 201806-0970-005
Status: Historical Active	Previous ICR Reference No: 201502-0970-011
Agency/Subagency: HHS/ACF	Agency Tracking No: ORR
Title: Trafficking Victims Tracking System
Type of Information Collection: Reinstatement with change of a previously approved collection	Common Form ICR:  No
Type of Review Request: Emergency	Approval Requested By: 12/22/2018
OIRA Conclusion Action: Approved without change	Conclusion Date: 06/22/2018
	Date Received in OIRA: 06/21/2018
Terms of Clearance:

	Inventory as of this Action	Requested	Previously Approved
Expiration Date	12/31/2018	6 Months From Approved
Responses	800	0	0
Time Burden (Hours)	400	0	0
Cost Burden (Dollars)	0	0	0

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Abstract: Abstract: Issued by the Office of Refugee Resettlement (ORR) within the HHS Administration for Children and Families, certification letters grant adult foreign victims of human trafficking access to federal and state benefits and services to the same extent as refugees. In general, ORR initiates the certification process when it receives a notice from DHS that DHS has granted a foreign victim of trafficking CP or T nonimmigrant status, or has determined an application for T nonimmigrant status is bona fide. To issue certification letters, it is necessary for ORR to collect information from a victim's representative, such as an attorney, case manager, or law enforcement victim specialist, including an address to send the letter. In line with other ORR Anti-Trafficking in Persons Program activities, ORR may ask if the victim is in need of a service provider and the current location (city, state) of the victim, and refer the victim to an appropriate service provider in his or her area, if requested. ORR will also ask about the victim's language and urgent concerns, such as medical care or housing, and transmit this information to the service provider. Finally ORR collects information, such as the victim's sex and the type of human trafficking the victim experienced, to provide to Congress in an annual report on U.S. Government activities to combat trafficking that is prepared by the U.S. Department of Justice.

Emergency Justfication: The Administration for Children (ACF), Office on Trafficking in Persons (OTIP) requests the use of emergency processing procedures in accordance with 5 CFR Section 1320.13 to reinstate the information collection under OMB control number 0970-0454, Trafficking Victims Tracking System. The information collection was discontinued to allow for enough time to reconcile the revised instrument with internal department concerns and program needs without violating the Paperwork Reduction Act by allowing the collection to expire without proper notification to the Office of Management and Budget. The Department of Health and Human Services has been in discussion with the Department of Homeland Security regarding the possible transfer of this program to them. OTIP would like to avoid delaying or disrupting the issuance of HHS Certification letters to victims of human trafficking during the normal OMB clearance process. The information collection will allow ACF to issue HHS Certification letters to foreign national, adult victims of human trafficking who have received Continued Presence or T nonimmigrant status from the Department of Homeland Security or made a bonafide T visa application that has not been denied. Specifically, the information collection allows OTIP to obtain geographic and biographical information from trafficking victims or their representatives to process and issue an HHS Certification letter, making the trafficking victims eligible for state and federal benefits to the same extent as a refugee. ACF cannot reasonably comply with the normal clearance procedures because the use of normal clearance procedures is reasonably likely to prevent the collection of needed information in a timely manner. Complying with the normal clearance procedures would delay or disrupt OTIP’s ability to issue HHS Certification letters, while we pursue a revision of the instrument. The information collection is essential to the mission of the agency and statutory requirements under the Trafficking Victims Protection Act, 22 U.S.C. 7105(b)(1)(E). ACF requests approval of reinstatement of the information collection by June 22, 2018. Please contact me for any additional information at 202-401-9372, or at [email protected]. Sincerely, Katherine Chon Director, Office on Trafficking in Persons

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Authorizing Statute(s): PL: Pub.L. 106 - 386 107 Name of Law: Trafficking Victim Protection Act
  

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments

Did the Agency receive public comments on this ICR? No

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Number of Information Collection (IC) in this ICR: 1

IC Title	Form No.	Form Name
Trafficking Systems Tracking System	1	Certificaiton Instrument

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ICR Summary of Burden

	Total Approved	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	800	0	0	800	0	0
Annual Time Burden (Hours)	400	0	0	400	0	0
Annual Cost Burden (Dollars)	0	0	0	0	0	0

Burden increases because of Program Change due to Agency Discretion: Yes

Burden Increase Due to: Miscellaneous Actions

Burden decreases because of Program Change due to Agency Discretion: No

Burden Reduction Due to:

Short Statement: This ICR is a reinstatement.

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Annual Cost to Federal Government: $12,325

Does this IC contain surveys, censuses, or employ statistical methods? No

Does this ICR request any personally identifiable information (see OMB Circular No. A-130 for an explanation of this term)? Please consult with your agency's privacy program when making this determination.     Yes

Does this ICR include a form that requires a Privacy Act Statement (see 5 U.S.C. §552a(e)(3))? Please consult with your agency's privacy program when making this determination.     No

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? Uncollected

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 06/21/2018

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