Grantee semi-annual reports

Performance Progress Report
NOAA Marine Debris Program, Office of Response and Restoration

Reporting Form Instructions
Item

Data Elements

Instructions

1

Project Name

Enter the name of the project as listed in the grant award.
For Project/Grant Start and End dates, indicate the grant period established in the award document
during which Federal sponsorship begins and ends.
For Reporting Period Start and End dates, indicate the start and end date of the reporting period. The
reporting period is established in the award document, is usually semi-annual, and ends 30 days prior
to the report due date. For final PPRs, the reporting period end date shall be the end date of the grant
period, 90 days prior to the report due date.

2

Project Dates

3

Report Frequency

Select the appropriate term corresponding to the requirements contained in the award document.
“Other” may be used when more frequent reporting is required for high-risk grantees, as specified in
the Uniform Administrative Requirements.

4

Final Report

Mark appropriate box. Check “yes” only if this is the final report for the grant period specified in Box 2.

5

Grant Number Assigned by
Agency

6

7
8

Enter the grant/award number contained in the award document.

Federal Agency to which Report is
Enter the name of the awarding Federal agency.
Submitted
Federal Program Officer

Enter the name of the Federal Program Officer with responsibility for monitoring this award.

Recipient Organization Name and
Enter the name of recipient organization and address, including zip code.
Address

9

Project Contact - Name and title

Enter the name of the person who is the main point of contact for this project. This is not necessarily
the same person as that listed as the Authorizing Official. Also enter the title of the person who is the
main point of contact for this project.

10

Project Contact – E-mail address

Enter the email address of the person who is the main point of contact for this project.

11

Project Contact – Phone No.

Enter the phone number of the person who is the main point of contact for this project.

12

Project City

Enter the name of the City where the project is located.

13

Project Location State

Enter the name of the State where the project is located.

14

Site Coordinates

Enter the geographic coordinates in decimal degrees for the project location. For projects with
multiple locations, choose a location associated with the largest expenditure of project resources.

15

Land Ownership

Indicate landownership of the project site. Include the name of owner and whether public or private.

List other required or optional documents such as monitoring reports, articles/news clippings, project
photographs, project maps or geographic/spatial data files, and/or evidence of NOAA support (e.g.
photographs of signs at project site, funding credit in outreach materials, press releases, etc.) that you
will provide to NOAA with your report.
When submitting project photographs, provide ~20 of the best photos (individual high-resolution files
– not compiled on a PDF) that demonstrate the breadth of activities that occurred during the project
(e.g., pre and post removal state, monitoring, construction activities, volunteer work, dignitary visits)
and those that capture the benefited NOAA trust species, as possible. You are welcome to send
additional photos, but we ask that you clearly distinguish which are the ~20 best photos. Attach a
summary document that includes photo file name, brief caption, and credit.
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Performance Progress Report
NOAA Marine Debris Program, Office of Response and Restoration

16

Other Attachments

Final Monitoring Report (as attachment; if applicable)
- Brief Introduction - including project objectives/goals and site information so this document could
stand alone from the PPR if necessary
- Materials/Methods - detailed monitoring techniques and analytical methods
- Results/Discussion - including major findings, data tables and graphs of synthesized monitoring
results
- Conclusions
- Future plans (as applicable) - such as information on future monitoring efforts and/or plans for
sharing/publishing results
- Contact information - such as the names of the people compiling the report, the names of the
people responsible for data storage, and, if applicable, the names of the people involved in the future
monitoring effort
Provide any other final outreach materials (e.g., fact sheets, publications, project website or other
relevant links, press releases, news articles and videos, conference presentations and/or posters). If
there were many news articles on your project, clearly distinguish the top 2-3. As appropriate, these
materials may be combined into one PDF to ease review (e.g., press releases, news articles).

17

List of Project Partners

18

List of Species to Benefit from
Project

Enter the names and organizational affiliation of any partners also contributing to or involved with this
project.
List the target species that will directly benefit from this project. Describe how project activities will
beneficially impact these species.
For interim progress reports, the Performance Narrative should include a description of project
activities and accomplishments that covers the reporting period only, and contain at least the
following components:
- Overall short and long-term goals for the project and a description of the approved award activities
that were performed to achieve those goals.
- A comparison of actual accomplishments to the schedule established in the award. This should
include a narrative and details on the status of approved activities (completed, not-completed, ongoing), and an explanation of why targets may not have been met or other extenuating circumstances
surrounding project progress.
- Details on any perceived challenges or potential roadblocks to future progress
- An updated timeline of remaining tasks, and a summary of any changes made to the project’s
approved plan that occurred during the reporting period.
For the final progress report, the Performance Narrative should be a comprehensive description
of project activities and accomplishments that covers the entire award period, and contain the
following components:
- Overall short and long-term goals and background, including relevance of the project to reducing
the impacts of marine debris on NOAA trust species populations and habitats and/or increasing
awareness about marine debris issues.
- What are any NOAA trust species or habitats that the project benefited?
- How important is this project to a particular species or habitat? How important is it to human use
values of a given resource (e.g. commercial, recreational uses, or other ecosystem services).
- Methodology used to undertake removal activities, including materials used.
- Specific monitoring techniques, if any. (Greater detail may be provided in a separate final
monitoring report).
- Lessons learned (e.g., Best Management Practices (BMPs) or protocols followed, new techniques
tested, innovative partnerships). Also, describe any deviations from original plans and challenges
faced.
- Accomplishments (e.g. results and outcomes). Remember to provide any details needed to explain
the project’s performance measures (e.g. tons removed, acres restored). Provide summary of
monitoring results, etc.
- Description of outreach activities and products.
- Next steps for prevention efforts, debris removal, restoration and monitoring, or research needs, as
applicable.

19

Performance Narrative

20

Name and Title of Authorized
Certifying Official

Authorized certifying official of the recipient.

21

Authorized Certifying Official
Phone

Enter authorized official's telephone number.

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Performance Progress Report
NOAA Marine Debris Program, Office of Response and Restoration

22

Signature of Authorized
Certifying Official

Original or digital signature of the recipient's authorizing official.

23

Date Report Submitted

Enter date submitted to the awarding Federal agency. Interim reports must be received by the
awarding Federal agency no later than 30 days after the end of the reporting period, while final
reports are due 90 days after the end of the award.

24

Authorized Certifying Official
Email

Enter authorized official's email address.

Section A. Program Indicators

A.1

Activity Description

These activities are outlined in the final proposal narrative agreed to by the grantee and NOAA. If
overall activities change, please communicate with your Federal Program Officer to discuss if a change
in scope request is appropriate.

A.2

Indicator or Status

Indicate if the activity/project is completed, ongoing/in progress, or not started.

A.3

Explanation of Status

Include a brief description of your progress towards completing the activity, such as roadblocks,
challenges and revised timelines for specific activities. If you run out of space, complete the
description of progress in the Project Narrative section.

Section B. Performance Measures
For each measure, list the corresponding project/award goal(s) and objective(s) as specified in the
approved work plan, and/or through discussions with the awarding agency.

B.1

Objective/Goal Description

B.2

Unit of Measure

B.3

Baseline

B.4

Project Target

Enter the expected amount to be achieved as specified in the approved work plan.

B.5

Actual To-date

State the actual cumulative amount, condition or status achieved as of the end of the reporting
period. As this is a cumulative number, subsequent reports should consistently build off of previouslyreported figures.

B.6

Explanation of Status

If you did not meet or do not expect to meet your target, please explain why not. Also, provide a brief
description of monitoring/verification activities completed to date that relate to this measure (eg.,
monitoring technique, frequency).

Enter the unit of measure. This can be quantitative or qualitative.
Enter the initial starting point or average amount or condition related to each measure.

Section C. Table of Activities and Funding
This column lists the major categories of funds spent from NOAA and match sources. These are typical
items of cost from the project’s approved budget.

C.1

Expenditure Description

C.2

Total Approved NOAA Funds

Enter the amount of NOAA funds budgeted for the entire award period for each line item listed, as
stated in the original grant application or most recently approved budget revision.

C.3

Total Approved Match Funds

Enter the amount of matching funds budgeted for the entire award period for each line item listed, as
stated in the original grant application or most recently approved budget revision.

C.4

NOAA Funding Expended
(cumulative)

Enter the cumulative amount of NOAA funds used by the end of the current reporting period (this
reporting period plus all previous periods) for each line item listed.

C.5

Match Funding Expended
(cumulative)

Enter the cumulative amount of matching funds used by the end of the current reporting period (this
reporting period plus all previous periods) for each line item listed.

C.6

Match Source

C.7

Budget Deviations

List the source of match contributions (entity providing cash, goods, or services) for the current
reporting period in each expenditure line.
Explain any differences between the approved budget and actual or planned expenditures. Note that
some budget changes require prior approval, as described in the award document.
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