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Alcohol and Tobacco Tax and Trade Bureau (TTB)
1310 G Street NW., Box 12
Washington, D.C. 20005
Formulas Online 2.0 Online Industry Member User
Manual
Prepared by:
Office of the Chief Information Officer
TTB RFC# TTB-2015-0200-MOD1
FOR OFFICIAL USE ONLY
Dated: November 16, 2015
Alcohol and Tobacco Tax and Trade Bureau
Formulas Online 2.0 Online Industry Member User Manual
Revision History
Version Number
Date
Author
Description
1.0
08/27/2010
A. Sharifi
Initial Version
1.1
08/31/2010
A. Sharifi
Incorporated comments from internal
review
1.2
09/03/2010
A. Sharifi
Incorporated comments from internal
review
1.3
09/10/2010
A. Sharifi
Performed minor format and edit
1.4
09/13/2010
A. Sharifi
Incorporated comments from internal
review
1.5
09/20/2010
A. Sharifi
Performed minor format and edit
1.6
09/22/2010
A. Sharifi
Performed minor format and edit
2.0
09/09/2011
A. Sharifi
Updated for Formulas Online 1.1
2.1
09/12/2011
A. Sharifi
Incorporated comments from internal
review
2.2
09/26/2011
A. Sharifi
Performed minor format and edit
2.3
09/27/2011
A. Sharifi
Performed minor format and edit
3.0
03/02/2012
A. Sharifi
Updated for Formulas Online 1.1.1
4.0
09/07/2012
A. Sharifi
Updated for Formulas Online 1.2
4.1
10/23/2012
A. Sharifi
Incorporated comments from internal
review
5.0
04/04/2013
A. Sharifi
Updated for Formulas Online 1.3
5.1
04/11/2013
A. Sharifi
Performed minor format and edit
5.2
05/03/2013
A. Sharifi
Performed minor format and edit
5.3
07/29/2013
A. Sharifi
Performed minor format and edit
6.0
08/16/2013
A. Sharifi
Updated for Formulas Online 1.4
6.1
08/20/2013
A. Sharifi
Performed minor format and edit
6.2
09/06/2013
A. Sharifi
Incorporated comments from internal
review
6.3
11/01/2013
A. Sharifi
Updated for TTB Portal changes
6.4
12/16/2013
A. Sharifi
Updated for TTB Contact Us
changes
7.0
05/01/2015
A. Sharifi
Updated for Formulas Online 1.6
7.1
05/29/2015
A. Sharifi
Incorporated comments from internal
review
7.2
06/05/2015
A. Sharifi
Incorporated comments from internal
review
7.3
06/11/2015
A. Sharifi
Incorporated comments from internal
review
7.4
06/26/2015
A. Sharifi
Performed minor format and edit
Office of the Chief Information Officer
Page i
FOR OFFICIAL USE ONLY
Dated: November 16, 2015
Alcohol and Tobacco Tax and Trade Bureau
Formulas Online 2.0 Online Industry Member User Manual
Version Number
Date
Author
Description
8.0
08/13/2015
A. Sharifi
Updated for Formulas Online 1.6.1
9.0
11/05/2015
A. Sharifi
Updated for Formulas Online 2.0
9.1
11/16/2015
A. Sharifi
Performed minor format and edit
Office of the Chief Information Officer
Page ii
FOR OFFICIAL USE ONLY
Dated: November 16, 2015
Alcohol and Tobacco Tax and Trade Bureau
Formulas Online 2.0 Online Industry Member User Manual
Table of Contents
1
INTRODUCTION .................................................................................................................1
1.1
BACKGROUND ............................................................................................................... 1
1.2
PURPOSE AND SCOPE ................................................................................................... 1
1.3
ORGANIZATION OF THE USER MANUAL ........................................................................... 2
1.3.1
Conventions of the User Manual ........................................................................... 2
1.4
GLOSSARY .................................................................................................................... 3
2
SYSTEM CAPABILITIES ....................................................................................................5
2.1
GENERAL DESCRIPTION ................................................................................................. 5
2.1.1
User Registration Process .................................................................................... 5
2.1.2
Submission Creation Process ............................................................................... 5
2.1.3
Submission Workflow Process .............................................................................. 6
2.1.4
What’s New in 2.0 ................................................................................................. 7
2.2
PRIVACY ACT CONSIDERATIONS ....................................................................................14
3
SYSTEM FUNCTIONS ......................................................................................................18
3.1
DETAILED FUNCTIONAL DESCRIPTIONS ..........................................................................18
3.2
SYSTEM BASICS ...........................................................................................................18
3.3
GETTING STARTED – USING THE TTB ONLINE PORTAL PAGE ..........................................19
3.3.1
Access Formulas Online through the TTB Online Portal Page .............................21
3.4
USER REGISTRATION ....................................................................................................22
3.4.1
How Do I Register? ..............................................................................................22
3.4.2
Create a New User Registration ..........................................................................23
3.4.3
Activate a User Name ..........................................................................................40
3.4.4
Modify a User Registration ...................................................................................46
3.5
NAVIGATING THE SYSTEM .............................................................................................55
3.5.1
Main Navigation Banner .......................................................................................55
3.5.2
Menu Options ......................................................................................................55
3.5.2.1
COLAS .........................................................................................................56
3.5.2.2
Home ............................................................................................................56
3.5.2.3
Text Menu.....................................................................................................56
3.5.2.4
My Profile......................................................................................................56
3.5.2.5
Help ..............................................................................................................56
3.5.2.6
Contact Us ....................................................................................................56
3.5.2.7
Log Off ..........................................................................................................56
3.5.2.8
Search ..........................................................................................................56
3.5.3
Drop-Down Menus ...............................................................................................57
3.5.4
Tabs ....................................................................................................................57
3.5.5
Action Bars ..........................................................................................................57
3.5.6
Listing Pages .......................................................................................................58
3.5.7
Detail Pages ........................................................................................................58
3.5.8
Common Functions ..............................................................................................58
3.5.9
Buttons and Controls ...........................................................................................59
3.5.10 Navigation Options ..............................................................................................60
3.6
HOME PAGE (MY SUBMISSIONS) ....................................................................................62
3.7
CREATING AND SUBMITTING SUBMISSIONS (BY TYPE) .....................................................71
3.7.1
Formula and Process for Domestic and Imported Alcohol Beverages (Uniform) ..71
3.7.1.1
General Uniform Information .........................................................................71
Office of the Chief Information Officer
Page iii
FOR OFFICIAL USE ONLY
Dated: November 16, 2015
Alcohol and Tobacco Tax and Trade Bureau
Formulas Online 2.0 Online Industry Member User Manual
3.7.1.2
Create a New Uniform Submission ...............................................................71
3.7.2
Formula and/or Process for Article Made With Specially Denatured Spirits Request
(SDA) ..........................................................................................................................106
3.7.2.1
General SDA Information ............................................................................106
3.7.2.2
Create a New SDA Submission ..................................................................106
3.7.3
Formula and Process for Nonbeverage Product Request (Drawback) ...............126
3.7.3.1
General Drawback Information ...................................................................126
3.7.3.2
Create a New Drawback Submission ..........................................................126
3.7.4
Formula and Process for Nonbeverage Product Request (Rider).......................163
3.7.4.1
General Rider Information ...........................................................................163
3.7.4.2
Create a New Rider Submission .................................................................163
3.8
ADDING, EDITING, AND DELETING COMMENTS ..............................................................178
3.8.1
Add Comments ..................................................................................................178
3.8.2
Edit Comments ..................................................................................................179
3.8.3
Delete Comments ..............................................................................................180
3.9
UPLOADING ATTACHMENTS AND LINKING SUBMISSIONS ................................................182
3.9.1
Upload Attachments...........................................................................................182
3.9.2
Link Submissions ...............................................................................................185
3.10 EDITING, CORRECTING, AND RESUBMITTING SUBMISSIONS ...........................................187
3.10.1 Edit Submissions Needing Correction ................................................................187
3.10.2 Resubmit Submissions ......................................................................................190
3.11 COPYING EXISTING SUBMISSIONS ................................................................................191
3.12 PRINTING SUBMISSIONS ..............................................................................................193
3.12.1 Print Functions (Internet Explorer) .....................................................................193
3.12.2 Print Functions (Submissions) ...........................................................................194
3.13 ENTERING SAMPLE SENT DATE ...................................................................................203
3.14 PRINTING SAMPLE ID SHEETS .....................................................................................205
3.15 SEARCHING FOR SUBMISSIONS, SAMPLES, AND FORMULAS ...........................................208
3.15.1 Quick Searches .................................................................................................208
3.15.1.1 Search for Submissions ..............................................................................208
3.15.1.2 Search for Samples ....................................................................................210
3.15.1.3 Search for Formulas ...................................................................................212
3.15.2 Advanced Searches ...........................................................................................214
3.15.2.1 Search for Submissions/Formulas ..............................................................214
3.16 TEXT MENU ................................................................................................................217
3.16.1 Display the Text Menu .......................................................................................217
3.17 MY PROFILE ...............................................................................................................218
3.17.1 Update My Profile ..............................................................................................219
3.18 CHANGE PASSWORD ..................................................................................................220
3.18.1 Change Your Password .....................................................................................223
3.18.2 Reset Your Forgotten Password ........................................................................229
3.18.3 Reset Your Expired Password ...........................................................................234
3.18.4 Unlock Your Locked Account .............................................................................239
3.19 CONTACT US ..............................................................................................................244
3.19.1 Access Contact Us.............................................................................................244
3.20 LOG OFF ....................................................................................................................245
3.21 ADDITIONAL FUNCTIONS..............................................................................................246
3.21.1 Surrender a Formula ..........................................................................................246
3.21.1.1 Surrender a Single Formula ........................................................................246
3.21.1.2 Surrender Multiple Formulas .......................................................................247
3.21.2 Withdraw a Submission .....................................................................................248
Office of the Chief Information Officer
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FOR OFFICIAL USE ONLY
Dated: November 16, 2015
Alcohol and Tobacco Tax and Trade Bureau
3.21.3
3.21.4
Formulas Online 2.0 Online Industry Member User Manual
Close a Submission ...........................................................................................249
Send an E-Mail Message ...................................................................................250
4
MESSAGE HANDLING ...................................................................................................254
4.1
CONFIRMATION MESSAGES .........................................................................................254
4.2
INFORMATIONAL MESSAGES ........................................................................................255
4.3
VALIDATION MESSAGES ..............................................................................................256
4.4
ERROR MESSAGES .....................................................................................................257
5
HELP FACILITIES ...........................................................................................................258
5.1
FIELD LEVEL TOOL TIPS ..............................................................................................258
5.2
FORMULAS ONLINE INDUSTRY MEMBER ONLINE HELP ..................................................258
5.3
FORMULAS ONLINE INDUSTRY MEMBER USER MANUAL ................................................259
5.4
ALFD CUSTOMER SERVICE .........................................................................................260
5.5
DEFINITION OF TERMS ................................................................................................260
APPENDIX A
DEFINITION OF TERMS ............................................................................ 261
INDEX ..........................................................................................................................................I
List of Figures
Figure 1: Display All Submissions .............................................................................................. 7
Figure 2: Display Approval/Reject Date ...................................................................................... 8
Figure 3: Printable TTB F 5100.51 Form Print Dialog ................................................................. 9
Figure 4: Printable TTB F 5100.51 Form .................................................................................... 9
Figure 5: Ingredient Instructions and Examples.........................................................................10
Figure 6: Distilled Spirits Ingredient Example ............................................................................10
Figure 7: Wine Ingredient Example ...........................................................................................11
Figure 8: Malt Beverage Ingredient Example ............................................................................11
Figure 9: Method of Manufacture Instructions and Examples ....................................................12
Figure 10: Distilled Spirits Method of Manufacture Example......................................................12
Figure 11: Wine Method of Manufacture Example.....................................................................12
Figure 12: Malt Beverage Method of Manufacture Example ......................................................13
Figure 13: Needs Correction Email Instructions Enhancement..................................................13
Figure 14: Copy as New Correction ..........................................................................................14
Figure 15: Privacy Policy ...........................................................................................................15
Figure 16: Privacy Impact Assessments....................................................................................16
Figure 17: Privacy Impact Assessment (Formulas Online) ........................................................17
Figure 18: TTB Online Portal.....................................................................................................19
Figure 19: TTB Security Warning ..............................................................................................20
Figure 20: Home Page (My Submissions) .................................................................................20
Figure 21: COLAs and Formulas Online FAQs..........................................................................22
Figure 22: COLAs/FONL User Registration Confirmation..........................................................23
Figure 23: User Registration – Main Tab ...................................................................................24
Figure 24: User Registration – Reactivating Inactive Account ...................................................24
Figure 25: User Registration – New Application ........................................................................24
Figure 26: User Registration – Personal Information (USPS Domestic) ....................................25
Figure 27: User Registration – Personal Information (Foreign Address) ....................................25
Figure 28: User Registration – Business E-mail Addresses ......................................................25
Figure 29: User Registration – Authentication Questions ..........................................................26
Figure 30: User Registration – Company Tab ...........................................................................26
Office of the Chief Information Officer
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FOR OFFICIAL USE ONLY
Dated: November 16, 2015
Alcohol and Tobacco Tax and Trade Bureau
Formulas Online 2.0 Online Industry Member User Manual
Figure 31: User Registration – Company (System Information – COLAs Online) ......................27
Figure 32: User Registration – Company (System Information – Formulas Online) ...................27
Figure 33: User Registration – Company (Company Information – Domestic) ...........................28
Figure 34: User Registration – Company (Company Information – Foreign) .............................29
Figure 35: User Registration – Company (Individual Information – Preparer/Reviewer) ............30
Figure 36: User Registration – Company (Individual Information – Submitter) ..........................30
Figure 37: User Registration – Company (Individual Information – SA/POA Selected, Beverage)
..........................................................................................................................................30
Figure 38: User Registration – Company (Individual Information – SA/POA Selected,
Nonbeverage) ....................................................................................................................30
Figure 39: User Registration – Action Bar .................................................................................31
Figure 40: User Registration – Approver Information ................................................................31
Figure 41: User Registration – Company Tab with Company Added .........................................32
Figure 42: User Registration – Delete Company Confirmation ..................................................32
Figure 43: User Registration – Docs/Links Tab .........................................................................33
Figure 44: User Registration – Attachment Modal Window .......................................................33
Figure 45: User Registration – Docs/Links Tab with Attachment Uploaded ...............................34
Figure 46: User Registration – Delete Attachment Confirmation ...............................................35
Figure 47: User Registration – Comments Tab .........................................................................35
Figure 48: User Registration – Comment Modal Window ..........................................................36
Figure 49: User Registration – Comments Tab with Comment Added.......................................36
Figure 50: User Registration – Delete Comment Confirmation ..................................................37
Figure 51: User Registration – Unsuccessful Validation Message .............................................37
Figure 52: User Registration – Successful Validation Message.................................................37
Figure 53: User Registration – Perjury Statement .....................................................................38
Figure 54: User Registration – Submission Confirmation ..........................................................38
Figure 55: User Registration – Exit Link ....................................................................................38
Figure 56: User Registration – Exit Confirmation.......................................................................39
Figure 57: Activate User Name – Password Change Utility User Name Validation....................41
Figure 58: Activate User Name – Security Code Email .............................................................42
Figure 59: Activate User Name – Password Change Utility Security Code Validation ...............43
Figure 60: Activate User Name – Password Change Utility Main Page .....................................44
Figure 61: Activate User Name – Password Change Successful ..............................................45
Figure 62: Modify User Registration – Drop-Down Menu ..........................................................46
Figure 63: Modify User Registration – Company Tab ................................................................46
Figure 64: Modify User Registration – Company Modal Window ...............................................47
Figure 65: Modify User Registration – Company Tab with Changes..........................................48
Figure 66: Modify User Registration – Delete Company Confirmation .......................................49
Figure 67: Modify User Registration – Docs/Links Tab ..............................................................49
Figure 68: Modify User Registration – Attachment Modal Window ............................................50
Figure 69: Modify User Registration – Docs/Links Tab with Attachment Uploaded....................51
Figure 70: Modify User Registration – Delete Attachment Confirmation ....................................51
Figure 71: Modify User Registration – Comments Tab ..............................................................52
Figure 72: Modify User Registration – Comments Modal Window .............................................52
Figure 73: Modify User Registration – Comments Tab with Comment Added ...........................53
Figure 74: Modify User Registration – Delete Comment Confirmation.......................................53
Figure 75: Modify User Registration – Unsuccessful Validation Message .................................54
Figure 76: Modify User Registration – Successful Validation Message .....................................54
Figure 77: Modify User Registration – Perjury Statement ..........................................................54
Figure 78: Modify User Registration – Submission Confirmation ...............................................54
Figure 79: Main Navigation Banner ...........................................................................................55
Office of the Chief Information Officer
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Dated: November 16, 2015
Alcohol and Tobacco Tax and Trade Bureau
Formulas Online 2.0 Online Industry Member User Manual
Figure 80: Menu Options...........................................................................................................55
Figure 81: Drop-Down Menus – New ........................................................................................57
Figure 82: Drop-Down Menus – Modify Registration .................................................................57
Figure 83: Common Tab Items..................................................................................................57
Figure 84: Common Action Bar Items .......................................................................................58
Figure 85: Common Functions – Checkboxes ...........................................................................59
Figure 86: Common Functions – Characters Left Count............................................................59
Figure 87: Tool Tip ....................................................................................................................61
Figure 88: Home Page (My Submissions) .................................................................................62
Figure 89: Display My Submissions ..........................................................................................65
Figure 90: Filter My Submissions ..............................................................................................66
Figure 91: Navigate My Submissions ........................................................................................67
Figure 92: Copy to Clipboard ....................................................................................................68
Figure 93: Print View .................................................................................................................69
Figure 94: Export to Excel .........................................................................................................70
Figure 95: Export to PDF ..........................................................................................................70
Figure 96: Create a New Uniform – Select New Drop-Down Menu ...........................................72
Figure 97: Create a New Uniform – Select Company Product Source.......................................72
Figure 98: Create a New Uniform – Select Company Permit Number .......................................72
Figure 99: Create a New Uniform – Company (Domestic and For Export Only) ........................73
Figure 100: Create a New Uniform – Company (Import) ...........................................................74
Figure 101: Create a New Uniform – Company Tab with Company Address Added .................75
Figure 102: Create a New Uniform – Delete Address Confirmation ...........................................76
Figure 103: Create a New Uniform – Address Modal Window ...................................................76
Figure 104: Create a New Uniform – Address Type (Domestic and For Export Only)................76
Figure 105: Create a New Uniform – Address Type (Import) .....................................................77
Figure 106: Create a New Uniform – Address Fields (Domestic) ..............................................77
Figure 107: Create a New Uniform – Address Fields (Foreign) .................................................78
Figure 108: Create a New Uniform – Contacts ..........................................................................79
Figure 109: Create a New Uniform – Main Tab .........................................................................79
Figure 110: Create a New Uniform – Supersedes Formula Fields .............................................80
Figure 111: Create a New Uniform – Superseded Formula Modal Window ...............................80
Figure 112: Create a New Uniform – Superseded Formula Added ............................................81
Figure 113: Create a New Uniform – Delete Superseded Formula Confirmation .......................81
Figure 114: Create a New Uniform – Class/Type Specified .......................................................82
Figure 115: Create a New Uniform – Formula Tab (Volume/Weight Measurement Type) .........83
Figure 116: Create a New Uniform – Formula Tab (Percentage Measurement Type) ...............83
Figure 117: Create a New Uniform – Ingredients ......................................................................84
Figure 118: Create a New Uniform – Fermentable Ingredient Modal Window ...........................85
Figure 119: Create a New Uniform – Fermentable Ingredients Information Added ....................86
Figure 120: Create a New Uniform – Delete Fermentable Ingredient Confirmation ...................86
Figure 121: Create a New Uniform – Finished Alcohol Ingredient Modal Window .....................87
Figure 122: Create a New Uniform – Finished Alcohol Information Added ................................88
Figure 123: Create a New Uniform – Delete Finished Alcohol Ingredient Confirmation .............88
Figure 124: Create a New Uniform – Flavor Ingredient Modal Window .....................................89
Figure 125: Create a New Uniform – Search Formulas Pop-Up Window...................................90
Figure 126: Create a New Uniform – Formulas Search Results Pop-Up Window ......................90
Figure 127: Create a New Uniform – No FID Sheet Found Error ...............................................91
Figure 128: Create a New Uniform – Flavor Ingredient Information Added................................91
Figure 129: Create a New Uniform – Delete Flavor Ingredient Confirmation .............................92
Figure 130: Create a New Uniform – Other Ingredient Modal Window ......................................92
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Dated: November 16, 2015
Alcohol and Tobacco Tax and Trade Bureau
Formulas Online 2.0 Online Industry Member User Manual
Figure 131: Create a New Uniform – Other Ingredient Information Added.................................93
Figure 132: Create a New Uniform – Delete Other Ingredient Confirmation ..............................93
Figure 133: Create a New Uniform – Attachment Modal Window ..............................................94
Figure 134: Create a New Uniform – Attachment Information Added ........................................95
Figure 135: Create a New Uniform – Group Ingredients Selected .............................................95
Figure 136: Create a New Uniform – Group Ingredients Confirmation .......................................96
Figure 137: Create a New Uniform – Ingredient Group Modal Window .....................................96
Figure 138: Create a New Uniform – Ingredient Group Information Added................................97
Figure 139: Create a New Uniform – Ungroup Ingredients Confirmation ...................................97
Figure 140: Create a New Uniform – Method of Manufacture....................................................97
Figure 141: Create a New Uniform – Samples Tab ...................................................................98
Figure 142: Create a New Uniform – Sample Modal Window ....................................................99
Figure 143: Create a New Uniform – Samples Tab with Sample Added ..................................100
Figure 144: Create a New Uniform – Delete Sample Confirmation ..........................................100
Figure 145: Create a New Uniform – Unsuccessful Validation Message .................................101
Figure 146: Create a New Uniform – Successful Validation Message .....................................101
Figure 147: Create a New Uniform – Save As Draft Confirmation ...........................................101
Figure 148: Create a New Uniform – Perjury Statement..........................................................102
Figure 149: Create a New Uniform – Submission Confirmation ...............................................102
Figure 150: Create a New Uniform – Unauthorized Users Tab................................................103
Figure 151: Create a New Uniform – Add Unauthorized Users Modal Window .......................103
Figure 152: Create a New Uniform – Unauthorized User Tab with User Added.......................104
Figure 153: Create a New Uniform – Delete Unauthorized User Confirmation ........................104
Figure 154: Create a New SDA – Select New Drop-Down Menu ............................................106
Figure 155: Create a New SDA – Select Company Name .......................................................107
Figure 156: Create a New SDA – Address Fields....................................................................107
Figure 157: Create a New SDA – Company Tab with Company Address Added ....................108
Figure 158: Create a New SDA – Delete Address Confirmation ..............................................109
Figure 159: Create a New SDA – Address Modal Window ......................................................109
Figure 160: Create a New SDA – Address Type .....................................................................109
Figure 161: Create a New SDA – Address Fields (Domestic)..................................................110
Figure 162: Create a New SDA – Address Fields (Foreign) ....................................................111
Figure 163: Create a New SDA – Contacts .............................................................................112
Figure 164: Create a New SDA – Main Tab ............................................................................112
Figure 165: Create a New SDA – Revised Formula Fields ......................................................113
Figure 166: Create a New SDA – Revised Formula Modal Window ........................................113
Figure 167: Create a New SDA – Revised Formula Added .....................................................113
Figure 168: Create a New SDA – Article Information...............................................................114
Figure 169: Create a New SDA – Product Packing .................................................................114
Figure 170: Create a New SDA – Article Code Number Drop-Down List .................................115
Figure 171: Create a New SDA – Formula Tab .......................................................................116
Figure 172: Create a New SDA – SDA/SDR Formula Ingredient Pop-Up Window ..................117
Figure 173: Create a New SDA – SDA/SDR Formula Drop-Down List ....................................118
Figure 174: Create a New SDA – Delete SDA/SDR Formula Confirmation .............................119
Figure 175: Create a New SDA – Formula Tab with Formula and Process Added ..................119
Figure 176: Create a New SDA – Samples Tab ......................................................................120
Figure 177: Create a New SDA – Sample Modal Window .......................................................121
Figure 178: Create a New SDA – Samples Tab with Sample Added .......................................122
Figure 179: Create a New SDA – Delete Sample Confirmation ...............................................122
Figure 180: Create a New SDA – Unsuccessful Validation Message ......................................123
Figure 181: Create a New SDA – Successful Validation Message ..........................................123
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Dated: November 16, 2015
Alcohol and Tobacco Tax and Trade Bureau
Formulas Online 2.0 Online Industry Member User Manual
Figure 182: Create a New SDA – Save As Draft Confirmation ................................................123
Figure 183: Create a New SDA – Perjury Statement ...............................................................124
Figure 184: Create a New SDA – Submission Confirmation ....................................................124
Figure 185: Create a New Drawback – Select New Drop-Down Menu ....................................126
Figure 186: Create a New Drawback – Select Company Name ..............................................127
Figure 187: Create a New Drawback – Address Fields ...........................................................127
Figure 188: Create a New Drawback – Company Tab with Company Address Added ............128
Figure 189: Create a New Drawback – Delete Address Confirmation .....................................129
Figure 190: Create a New Drawback – Address Modal Window .............................................129
Figure 191: Create a New Drawback – Address Type .............................................................129
Figure 192: Create a New Drawback – Address Fields (Domestic) .........................................130
Figure 193: Create a New Drawback – Address Fields (Foreign) ............................................131
Figure 194: Create a New Drawback – Contacts.....................................................................132
Figure 195: Create a New Drawback – Main Tab ....................................................................132
Figure 196: Create a New Drawback – Supersedes Formula Fields .......................................133
Figure 197: Create a New Drawback – Superseded Formula Modal Window .........................133
Figure 198: Create a New Drawback – Superseded Formula Added ......................................134
Figure 199: Create a New Drawback – Delete Superseded Formula Confirmation .................134
Figure 200: Create a New Drawback – Product Type Specified ..............................................134
Figure 201: Create a New Drawback – Product Type Drop-Down List ....................................134
Figure 202: Create a New Drawback – Formula Tab (Top) .....................................................135
Figure 203: Create a New Drawback – Formula Tab (Bottom) ................................................136
Figure 204: Create a New Drawback – Summary ...................................................................137
Figure 205: Create a New Drawback – Calculated Not Same As Declared Alcohol Content
Fields ...............................................................................................................................137
Figure 206: Create a New Drawback – Process Type Drop-Down List ....................................137
Figure 207: Create a New Drawback – Alcoholic Beverage Use .............................................138
Figure 208: Create a New Drawback – Alcoholic Components/Compounded Flavors .............139
Figure 209: Create a New Drawback – Alcoholic Components (Eligible Alcohol) for Simple Mix
or Filtration .......................................................................................................................139
Figure 210: Create a New Drawback – Alcoholic Components (Eligible Alcohol) for Washed
Extracts ............................................................................................................................140
Figure 211: Create a New Drawback – Alcoholic Components (Eligible Alcohol) Information
Added ..............................................................................................................................140
Figure 212: Create a New Drawback – Delete Alcoholic Components (Eligible Alcohol)
Ingredient Confirmation ....................................................................................................141
Figure 213: Create a New Drawback – Alcoholic Components (Disapproved Intermediates) for
Simple Mix or Filtration.....................................................................................................141
Figure 214: Create a New Drawback – Alcoholic Components (Disapproved Intermediates) for
Washed Extracts ..............................................................................................................142
Figure 215: Create a New Drawback – Search Formulas Pop-Up Window .............................143
Figure 216: Create a New Drawback – Formulas Search Results Pop-Up Window ................143
Figure 217: Create a New Drawback – Alcoholic Components (Disapproved Intermediates)
Information Added............................................................................................................144
Figure 218: Create a New Drawback – Delete Alcoholic Components (Disapproved
Intermediates) Ingredient Confirmation ............................................................................144
Figure 219: Create a New Drawback – Alcoholic Components (Ineligible Alcohol) for Simple
Mixture or Filtration ..........................................................................................................145
Figure 220: Create a New Drawback – Alcoholic Components (Ineligible Alcohol) for Washed
Extracts ............................................................................................................................145
Figure 221: Create a New Drawback – Search Formulas Pop-Up Window .............................146
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Figure 222: Create a New Drawback – Formulas Search Results Pop-Up Window ................147
Figure 223: Create a New Drawback – Alcoholic Components (Ineligible Alcohol) Information
Added ..............................................................................................................................147
Figure 224: Create a New Drawback – Delete Alcoholic Components (Ineligible Alcohol)
Ingredient Confirmation ....................................................................................................148
Figure 225: Create a New Drawback – Nonalcoholic Components .........................................148
Figure 226: Create a New Drawback – Nonalcoholic Components (Ingredients by Group) .....149
Figure 227: Create a New Drawback – Nonalcoholic Components (Ingredients by Group)
Information Added............................................................................................................149
Figure 228: Create a New Drawback – Delete Nonalcoholic Components (Ingredients by Group)
Ingredient Confirmation ....................................................................................................150
Figure 229: Create a New Drawback – Nonalcoholic Components (Individual Solid Ingredients)
........................................................................................................................................150
Figure 230: Create a New Drawback – Nonalcoholic Components (Individual Solid Ingredients)
Information Added............................................................................................................151
Figure 231: Create a New Drawback – Delete Nonalcoholic Components (Individual Solid
Ingredients) Ingredient Confirmation ................................................................................151
Figure 232: Create a New Drawback – Nonalcoholic Components (Individual Liquid Ingredients)
........................................................................................................................................152
Figure 233: Create a New Drawback – Nonalcoholic Components (Individual Liquid Ingredients)
Information Added............................................................................................................152
Figure 234: Create a New Drawback – Delete Nonalcoholic Components (Individual Liquid
Ingredients) Ingredient Confirmation ................................................................................153
Figure 235: Create a New Drawback – Dietary Supplement Components...............................153
Figure 236: Create a New Drawback – Dietary Supplement Components (Herbs) ..................154
Figure 237: Create a New Drawback – Dietary Supplement Components (Herbs) Information
Added ..............................................................................................................................154
Figure 238: Create a New Drawback – Delete Dietary Supplement Components (Herbs)
Ingredient Confirmation ....................................................................................................155
Figure 239: Create a New Drawback – Dietary Supplement Components (Liquids) ................155
Figure 240: Create a New Drawback – Dietary Supplement Components (Liquids) Information
Added ..............................................................................................................................156
Figure 241: Create a New Drawback – Delete Dietary Supplement Components (Liquids)
Ingredient Confirmation ....................................................................................................156
Figure 242: Create a New Drawback – Additional Details .......................................................157
Figure 243: Create a New Drawback – Samples Tab ..............................................................157
Figure 244: Create a New Drawback – Sample Modal Window ..............................................158
Figure 245: Create a New Drawback – Samples Tab with Sample Added ..............................159
Figure 246: Create a New Drawback – Delete Sample Confirmation ......................................159
Figure 247: Create a New Drawback – Unsuccessful Validation Message ..............................160
Figure 248: Create a New Drawback – Successful Validation Message ..................................160
Figure 249: Create a New Drawback – Save As Draft Confirmation ........................................160
Figure 250: Create a New Drawback – Perjury Statement ......................................................161
Figure 251: Create a New Drawback – Submission Confirmation ...........................................161
Figure 252: Create a New Rider – Select New Drop-Down Menu ...........................................163
Figure 253: Create a New Rider – Select Company Name......................................................164
Figure 254: Create a New Rider – Address Fields ..................................................................164
Figure 255: Create a New Rider – Company Tab with Company Address Added ...................165
Figure 256: Create a New Rider – Delete Address Confirmation .............................................166
Figure 257: Create a New Rider – Address Modal Window .....................................................166
Figure 258: Create a New Rider – Address Type ....................................................................166
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Figure 259: Create a New Rider – Address Fields (Domestic) ................................................167
Figure 260: Create a New Rider – Address Fields (Foreign) ...................................................168
Figure 261: Create a New Rider – Contacts ............................................................................169
Figure 262: Create a New Rider – Main Tab ...........................................................................169
Figure 263: Create a New Rider – Superseded Formula .........................................................170
Figure 264: Create a New Rider – Superseded Formula Added..............................................170
Figure 265: Create a New Rider – Delete Superseded Formula Confirmation .........................171
Figure 266: Create a New Rider – Formula Tab ......................................................................171
Figure 267: Create a New Rider – Samples Tab .....................................................................172
Figure 268: Create a New Rider – Sample Modal Window ......................................................173
Figure 269: Create a New Rider – Samples Tab with Sample Added......................................174
Figure 270: Create a New Rider – Delete Sample Confirmation ..............................................174
Figure 271: Create a New Rider – Unsuccessful Validation Message .....................................175
Figure 272: Create a New Rider – Successful Validation Message .........................................175
Figure 273: Create a New Rider – Save As Draft Confirmation ...............................................175
Figure 274: Create a New Rider – Perjury Statement..............................................................176
Figure 275: Create a New Rider – Submission Confirmation...................................................176
Figure 276: Add Comments – Comments Tab ........................................................................178
Figure 277: Add Comments – Comment Modal Window .........................................................178
Figure 278: Add Comments – Comments Tab with Comments Added ....................................179
Figure 279: Edit Comments – Comments Tab ........................................................................179
Figure 280: Edit Comments – Comment Modal Window .........................................................180
Figure 281: Edit Comments – Comments Tab with Comments Updated .................................180
Figure 282: Delete Comments – Comments Tab ....................................................................181
Figure 283: Delete Comments – Delete Comment Confirmation .............................................181
Figure 284: Delete Comments – Comments Tab with Comments Deleted ..............................181
Figure 285: Upload Attachments – Docs/Links Tab .................................................................182
Figure 286: Upload Attachments – Attachment Modal Window ...............................................183
Figure 287: Upload Attachments – Type Drop-Down List ........................................................183
Figure 288: Upload Attachments – Docs/Links Tab with Attachment Added ...........................184
Figure 289: Upload Attachments – Delete Attachment Confirmation .......................................184
Figure 290: Link Submissions – Docs/Links Tab .....................................................................185
Figure 291: Link Submissions – Submission Link Modal Window ...........................................185
Figure 292: Link Submissions – Docs/Links Tab with Submission Link Added ........................186
Figure 293: Link Submissions – Delete Submission Link Confirmation ...................................186
Figure 294: Edit Submissions Needing Correction – E-Mail Notification ..................................188
Figure 295: Edit Submissions Needing Correction – Needs Correction Tab ............................189
Figure 296: Edit Submissions Needing Correction – Return Reason Pop-Up Window ............189
Figure 297: Edit Submissions Needing Correction – Perjury Statement ..................................190
Figure 298: Edit Submissions Needing Correction – Submission Confirmation .......................190
Figure 299: Copying Existing Submissions – Copy as New Confirmation................................191
Figure 300: Copying Existing Submissions – Link New and Original Submissions Confirmation
........................................................................................................................................191
Figure 301: Printing Submissions – Print Dialog......................................................................193
Figure 302: Printing Submissions – Print Pop-Up Window ......................................................194
Figure 303: Printing Submissions – Printable TTB F 5100.51 Form ........................................195
Figure 304: Printing Submissions – All (Top) ..........................................................................196
Figure 305: Printing Submissions – All (Middle 1) ...................................................................197
Figure 306: Printing Submissions – All (Middle 2) ...................................................................198
Figure 307: Printing Submissions – All (Bottom) .....................................................................199
Figure 308: Printing Submissions – Current Tab .....................................................................200
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Figure 309: Printing Submissions – Formula Summary (Top) .................................................201
Figure 310: Printing Submissions – Formula Summary (Bottom) ............................................202
Figure 311: Entering Sample Sent Date – Samples Tab with Enter Date Sent Selected .........203
Figure 312: Entering Sample Sent Date – Samples Tab with Enter Date Sent Added .............204
Figure 313: Printing Sample ID Sheets – Samples Tab with Print Sample ID Sheet Sent
Selected ...........................................................................................................................205
Figure 314: Printing Sample ID Sheets – Printable Sample ID Sheet ......................................206
Figure 315: Printing Sample ID Sheets – Print Dialog .............................................................207
Figure 316: Search for Submissions – Enter Search Criteria...................................................208
Figure 317: Search for Submissions – Search Results............................................................209
Figure 318: Search for Submissions – Submission Detail (Main Tab) .....................................209
Figure 319: Search for Samples – Enter Search Criteria .........................................................210
Figure 320: Search for Samples – Search Results ..................................................................210
Figure 321: Search for Samples – Submission Detail (Main Tab) ...........................................211
Figure 322: Search for Samples – Submission Detail (Samples Tab) .....................................211
Figure 323: Search for Samples – Sample Modal Window ......................................................212
Figure 324: Search for Formulas – Enter Search Criteria ........................................................212
Figure 325: Search for Formulas – Search Results .................................................................213
Figure 326: Search for Formulas – Submission Detail (Main Tab) ..........................................213
Figure 327: Search for Submissions/Formulas – Advanced Search ........................................214
Figure 328: Search for Submissions/Formulas – Search Submissions and Formulas .............215
Figure 329: Search for Submissions/Formulas – Search Results ............................................216
Figure 330: Text Menu ............................................................................................................217
Figure 331: User Profile (Top) .................................................................................................218
Figure 332: User Profile (Bottom) ............................................................................................219
Figure 333: Change Password Reminder Confirmation...........................................................220
Figure 334: Expired Password Error Message ........................................................................221
Figure 335: Locked Account Error Message ...........................................................................222
Figure 336: Change Password – Change Password Logout Confirmation ..............................223
Figure 337: Change Password – Password Change Utility User Name Validation ..................224
Figure 338: Change Password – Security Code Email ............................................................225
Figure 339: Change Password – Password Change Utility Security Code Validation ..............226
Figure 340: Change Password – Password Change Utility Main Page....................................227
Figure 341: Change Password – Password Change Successful .............................................228
Figure 342: Reset Forgotten Password – Password Change Utility User Name Validation .....229
Figure 343: Reset Forgotten Password – Security Code Email ...............................................230
Figure 344: Reset Forgotten Password – Password Change Utility Security Code Validation .231
Figure 345: Reset Forgotten Password – Password Change Utility Main Page .......................232
Figure 346: Reset Forgotten Password – Password Change Successful ................................233
Figure 347: Reset Expired Password – Password Change Utility User Name Validation ........234
Figure 348: Reset Expired Password – Security Code Email ..................................................235
Figure 349: Reset Expired Password – Password Change Utility Security Code Validation ....236
Figure 350: Reset Expired Password – Password Change Utility Main Page ..........................237
Figure 351: Reset Expired Password – Password Change Successful ...................................238
Figure 352: Unlock Locked Account – Password Change Utility User Name Validation ..........239
Figure 353: Unlock Locked Account – Security Code Email ....................................................240
Figure 354: Unlock Locked Account – Password Change Utility Security Code Validation ......241
Figure 355: Unlock Locked Account – Password Change Utility Main Page............................242
Figure 356: Unlock Locked Account – Password Change Successful .....................................243
Figure 357: Contact TTB .........................................................................................................244
Figure 358: Log Off Confirmation ............................................................................................245
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Figure 359: Surrender a Single Formula – Surrender Confirmation .........................................246
Figure 360: Surrender Multiple Formulas – Surrender Confirmation........................................247
Figure 361: Withdraw a Submission – Withdraw Confirmation ................................................248
Figure 362: Send an E-Mail Message – E-Mail Notification Pop-Up Window ..........................250
Figure 363: Send an E-Mail Message – Contact List Pop-Up Window ....................................251
Figure 364: Send an E-Mail Message – E-Mail Subject and Message Added .........................252
Figure 365: Send an E-Mail Message – Comments Tab with E-Mail Notification Added .........253
Figure 366: Confirmation Message .........................................................................................254
Figure 367: Informational Message .........................................................................................255
Figure 368: Validation Message ..............................................................................................256
Figure 369: Error Message......................................................................................................257
Figure 370: Help Pop-Up Window ...........................................................................................258
Figure 371: Online Industry Member Online Help....................................................................259
Figure 372: Online Industry Member User Manual ..................................................................260
List of Tables
Table 1: Manual Organization .................................................................................................... 2
Table 2: Manual Conventions..................................................................................................... 2
Table 3: Acronyms and Terms ................................................................................................... 3
Table 4: Formulas Online Action Bar Options ...........................................................................58
Table 5: Buttons and Controls ...................................................................................................59
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1
Formulas Online 2.0 Online Industry Member User Manual
INTRODUCTION
This User Manual provides a detailed overview of the system capabilities and functions of the
Formulas Online system for authenticated regulated industry members. It features the
operating instructions, message handling, and help facilities of Formulas Online. This User
Manual also includes an appendix that describes the definitions of terms displayed to the user.
The document is written on behalf of the Office of the Chief Information Officer (OCIO) of the
Alcohol and Tobacco Tax and Trade Bureau (TTB).
This section provides information on the project background and scope, points of contact, as
well as the document organization, conventions, and glossary.
1.1
BACKGROUND
The TTB mission is to:
•
•
•
Collect alcohol, tobacco, firearms, and ammunition taxes
Ensure that alcohol beverages are labeled, advertised and marketed in accordance with
the law
Administer the laws and regulations in a manner that protects the revenue, protects the
consumer, and promotes voluntary compliance
The Formulas Online system is a secure web application that enables industry members to
draft, submit, and track TTB’s processing of regulatory compliance submissions and associated
samples for beverage and nonbeverage-related compliance actions. The system also allows an
industry member to register and maintain one user name used for both the Formulas Online
system and the COLAs Online system.
For beverage-related actions, the types of submissions processed include:
•
Formulas and/or Process for Domestic and Imported Alcohol Beverages (Uniform)
For nonbeverage-related actions, the types of submissions processed include:
•
•
•
Formula and/or Process for Article Made with Specially Denatured Spirits (SDA)
Formula and Process for Nonbeverage Product (Drawback)
Formula and Process for Nonbeverage Product Rider (Rider)
For additional actions, the types of submissions processed include:
•
1.2
User Registration Request
PURPOSE AND SCOPE
The purpose of this User Manual is to provide a brief understanding of how to operate and
navigate through the Formulas Online application.
The Formulas Online system is the authenticated system requiring user name and password to
submit beverage and nonbeverage forms and related documents, search for them, or change
profile information.
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Formulas Online 2.0 Online Industry Member User Manual
This User Manual is intended to provide information on how to use the system for external
authenticated users of Formulas Online. There are two types of authenticated public users
expected to use this User Manual:
•
•
Submitter – The registered industry member submits the beverage and nonbeverage
submissions electronically and views the status of the submissions. The Submitter may
create, update, submit, and withdraw formulas and submissions.
Preparer/Reviewer – The user with this classification is responsible for drafting
submissions, but does not have the ability to officially submit, withdraw, or surrender a
formula or submission. The Preparer/Reviewer may create and/or update a submission
and save it in the “Draft” or “Needs Correction” statuses, but cannot officially submit a
new or revised submission for processing by TTB. Only an authorized Submitter for the
companies included in the submission can submit for processing.
1.3
ORGANIZATION OF THE USER MANUAL
Table 1 lists the details of the organization of the User Manual.
Table 1: Manual Organization
Section Number
Section Title
Description
1
Introduction
Provides information on the project
background, project objectives, and points of
contact, as well as the document organization,
conventions, and glossary
2
System Capabilities
Provides an overview of the Formulas Online
system and its capabilities
3
System Functions
Describes each specific function including
step-by-step procedures for using the function
4
Message Handling
Provides details on how messages are handled
in the Formulas Online system
5
Help Facilities
Discusses the help facilities provided to users
of the Formulas Online system
Appendix A
Definition of Terms
Defines important terms used in the Formulas
Online system
1.3.1
Conventions of the User Manual
Table 2 lists the manual conventions of the User Manual.
Table 2: Manual Conventions
Convention
Description
Bold
Bold text indicates a button or key label
►Note:
Indicates a note or message to the user
1. Numbered List
Numbered lists provide step-by-step procedures for performing an action
•
Bulleted lists provide information, not procedural steps
Bulleted List
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Convention
Description
Link
Indicates a link to a specific application or web page
Question Mark – context-sensitive help
1.4
GLOSSARY
Table 3 provides a list of acronyms and terms used in the User Manual. For a more complete
list, see Appendix A Definition of Terms.
Table 3: Acronyms and Terms
Acronym / Term
Description
a.k.a.
Also Known As
ABSP
Alcohol Beverage Sampling Program
ABV
Alcohol by Volume
ALFD
Advertising, Labeling and Formulation Division
BAL
Beverage Alcohol Laboratory
CFR
Code of Federal Regulations
CL
Compliance Laboratory
CM
Configuration Management
COLA
Certificate of Label Approval
COLAs Online
Certificate of Label Approval System
DSS
Distilled Spirits Specialty
EIN
Employer Identification Number
EST
Eastern Standard Time
FAA
Federal Alcohol Administration
FD&C
Food, Drug & Cosmetics
FID Sheet
Flavor Ingredient Data (FID) Sheet
GNS
Grain Neutral Spirits
GRAS
Generally Recognized as Safe
HFCS
High Fructose Corn Syrup
IC
Industry Circular
ID
Identification, identifier
IM
Industry Member
IRIS
Integrated Revenue Information System
LIE
Legal Instruments Examiner
LIMS
Laboratory Information Management System
MCO
Market Compliance Office
MNBP
Manufacturer of Nonbeverage Products
MOM
Method of Manufacture
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Acronym / Term
Description
N&A
Natural and Artificial
N/A
Not applicable
NBA
Nonbeverage Alcohol
NPL
Nonbeverage Products Laboratory
NRC
National Revenue Center
OCIO
Office of the Chief Information Officer
OCR
Optical Character Recognition
OIM
Online Industry Member
OTS
Other Than Standard wine
PCU
Password Change Utility
POA
Power of Attorney
POC
Point of Contact
PPM
Parts Per Million
PST
Pacific Standard Time
Q.S.
Quantity Sufficient
RRD
Regulations and Rulings Division
SA
Signature Authority, Signature Authority
SDA
Specially Denatured Alcohol
SDR
Specially Denatured Rum
SIS
Sample ID Sheet
TCS
Treasury Communications Services
TIPSS
Total Information Processing Support Services
TIRNO
Department of the Treasury, Internal Revenue Service, National Office
TTB
Alcohol and Tobacco Tax and Trade Bureau
ur
Use rate
WG
Wine Gallon
WONF
With Other Natural Flavors
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2
Formulas Online 2.0 Online Industry Member User Manual
SYSTEM CAPABILITIES
This section provides an overview of the Formulas Online system and its capabilities.
2.1
GENERAL DESCRIPTION
The Formulas Online system is a web-based application that allows the drafting, submission,
workflow routing, revision, review, and return of beverage and nonbeverage-related regulatory
compliance submissions. From the perspective of the industry members, the high-level
functions of the system can be described in terms of three processes:
•
•
•
2.1.1
User Registration Process – See Section 2.1.1 User Registration Process
Submission Creation Process – See Section 2.1.2 Submission Creation Process
Submission Workflow Process – See Section 2.1.3 Submission Workflow Process
User Registration Process
The system allows new industry members to request access to the system via the user
registration process. These requests are routed and processed by TTB Registrars, who return
company submission authorization decisions and credentials to the applicants once the user
registration process is completed. Users can activate user names and set their passwords to
access the system and generate new regulatory compliance submissions on behalf of beverage
and nonbeverage companies for which they have been authorized to perform submissions. See
Section 3.4 User Registration for more information.
The user registration process also allows existing users to update their credentials with
revisions to the list of companies they represent, and their roles for submissions privileges
according to authorities at the companies the users represent. See Section 3.4.4 Modify a
User Registration for more information.
Users can also update their user profile detail directly in the system. See Section 3.17 My
Profile for more information.
2.1.2
Submission Creation Process
The system allows new industry members to create and submit to TTB new beverage and
nonbeverage-related formula and sample submissions for the companies the users are
authorized to represent in the application. A user can be fully authorized as a Submitter of
these entries, or can be partially authorized to enter the content as a Preparer/Reviewer for
these entries. The submission creation process is structured to guide the user through the entry
of a new submission, enabling him or her to identify the companies for which the submission is
associated, identify formulas for which this submission supersedes previous submissions, and
then facilitates the entry of specific data items associated with each submission type.
The functionality enables the Submitter to save the entry in “Draft” status, returning later to
complete the entry and validate the submission for data errors, before the user then submits the
entry to TTB for further processing.
Certain submission types require the user to submit accompanying samples. In these cases,
once the submission is submitted, the system reminds the user to print Sample Identification
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Sheets for each of the samples listed in the submission, affix, or include those sheets with the
packaged samples, and provides instructions for mailing the samples to the appropriate TTB
location or laboratory for analysis of the sample and associated submission information. An email notification is sent to the Submitter upon successful submission of the entry to TTB for
processing.
2.1.3
Submission Workflow Process
The system allows authorized users to track the progress of their submissions as TTB
processes them. A Notify function is available to the users to communicate ongoing comments
and issues with their submissions to TTB Internal Processors responsible for processing the
submissions.
The system allows the TTB Internal Processors to conduct such procedures as marking the
receipt of items (typically samples) required to proceed with processing the submission,
assigning the submission to Chemists where applicable (NPL submissions in particular), and
reviewing the results of analysis by the appropriate Rules and Regulations Division Office
(RRD) and/or Field Office (FO) participants (TID, TAD, or TAED).
In addition, the system also allows TTB processors to return the submission to the users for
correction of selected issues, allowing the users to update and resubmit corrected submissions.
Users can also withdraw submissions in progress and surrender approved formulations if
necessary once approved.
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2.1.4
Formulas Online 2.0 Online Industry Member User Manual
What’s New in 2.0
The following system updates and new functionality are included in Version 2.0 of the Formulas
Online system:
•
My Submissions Home Page Enhancements – The My Submissions home page now
includes the following enhancements in functionality:
o
Display All Submissions – You may now view all your submissions in your My
Submissions home page. Previously, only your “In Process” or “Draft” submissions
were displayed on this page and you could only view your “Cancelled,” “Withdrawn,”
or “Closed” submissions by performing an Advanced Search.
Figure 1: Display All Submissions
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o
Formulas Online 2.0 Online Industry Member User Manual
Display Approval/Reject Date – You may now view the Approval/Reject Date for
your submissions on your My Submissions home page. This date applies to your
formula submissions that have been approved or rejected by TTB.
Figure 2: Display Approval/Reject Date
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•
Formulas Online 2.0 Online Industry Member User Manual
Printable TTB F 5100.51 Form Addition – You may now print a populated TTB F
5100.51 form from a Uniform in Formulas Online. This allows you to have on hand the
official OMB form (OMB NO. 1513-0122) of an electronic submission for review and
audit purposes.
Figure 3: Printable TTB F 5100.51 Form Print Dialog
Figure 4: Printable TTB F 5100.51 Form
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•
Formulas Online 2.0 Online Industry Member User Manual
Ingredient Instructions and Examples Addition – You may now view detailed
instructions and examples (of Distilled Spirits, Wine, and Malt Beverage) for completing
Ingredients information on the Formula tab for a Uniform submission.
Select the Read more link in the Ingredients section on the Formula tab to display a
modal window of Ingredient instructions and examples.
Figure 5: Ingredient Instructions and Examples
Figure 6: Distilled Spirits Ingredient Example
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Figure 7: Wine Ingredient Example
Figure 8: Malt Beverage Ingredient Example
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•
Formulas Online 2.0 Online Industry Member User Manual
Method of Manufacture Instructions and Examples Addition – You may now view
detailed instructions and examples (of Distilled Spirits, Wine, and Malt Beverage) for
completing Method of Manufacture information on the Formula tab for a Uniform
submission.
Select the read more link in the Method of Manufacture section on the Formula tab to
display a modal window of Method of Manufacture instructions and examples.
Figure 9: Method of Manufacture Instructions and Examples
Figure 10: Distilled Spirits Method of Manufacture Example
Figure 11: Wine Method of Manufacture Example
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Figure 12: Malt Beverage Method of Manufacture Example
•
Needs Correction Email Instructions Enhancement – You will now receive enhanced
instructions through your TTB-registered email address to correct your submission if it is
returned for correction.
This email will provide detailed, step-by-step instructions about where to go in your
submission to make the correction(s) requested by TTB.
Figure 13: Needs Correction Email Instructions Enhancement
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•
Formulas Online 2.0 Online Industry Member User Manual
Copy as New Correction – You may now copy an existing SDA submission and the
"Product Is To Be Packaged In Pressurized Containers” checkbox value is copied.
Previously, the associated propellant information was copied but this checkbox value
was not.
Figure 14: Copy as New Correction
2.2
PRIVACY ACT CONSIDERATIONS
The TTB privacy policy is described in the Privacy Policy page linked on the TTB Online Portal
page and on the Public COLA Registry entry point, the Public COLA Registry Basic Search
page. The TTB privacy impact assessment (PIA) is available in the Privacy Impact
Assessments page linked on the TTB Online Portal page and on the Public COLA Registry
entry point, the Public COLA Registry Basic Search page.
Figure 15 details the Privacy Policy page. Figure 16 details the Privacy Impact Assessments
page. Figure 17 details the Privacy Impact Assessment page for Formulas Online, accessed by
selecting the Formulas Online link on the Privacy Impact Assessments page.
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Figure 15: Privacy Policy
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Figure 16: Privacy Impact Assessments
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Figure 17: Privacy Impact Assessment (Formulas Online)
In addition, the following government warning displays at the bottom of the TTB Online Portal
page:
WARNING! THIS SYSTEM IS THE PROPERTY OF THE UNITED STATES DEPARTMENT OF
TREASURY. UNAUTHORIZED USE OF THIS SYSTEM IS STRICTLY PROHIBITED AND
SUBJECT TO CRIMINAL AND CIVIL PENALITIES. THE DEPARTMENT MAY MONITOR,
RECORD, AND AUDIT ANY ACTIVITY ON THE SYSTEM AND SEARCH AND RETRIEVE
ANY INFORMATION STORED WITHIN THE SYSTEM. BY ACCESSING AND USING THIS
COMPUTER YOU ARE AGREEING TO ABIDE BY THE TTB RULES OF BEHAVIOR, AND
ARE CONSENTING TO SUCH MONITORING, RECORDING, AND INFORMATION
RETRIEVAL FOR LAW ENFORCEMENT AND OTHER PURPOSES. USERS SHOULD HAVE
NO EXPECTATION OF PRIVACY WHILE USING THIS SYSTEM.
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3
Formulas Online 2.0 Online Industry Member User Manual
SYSTEM FUNCTIONS
This section describes each specific system function of the Formulas Online system.
3.1
DETAILED FUNCTIONAL DESCRIPTIONS
Through the Formulas Online system, an industry member may:
•
•
•
•
3.2
View all submissions he or she has authored and submitted.
If authorized, edit all visible submissions while they are in the “Draft” or “Needs
Correction” statuses.
If authorized, create comments for all visible submissions, edit COLAs Access restriction
list for all visible Uniform submissions.
Access both the COLAs Online system and the Formulas Online system from the same
main page: the TTB Online Portal page.
SYSTEM BASICS
This section discusses all of the basic information needed to start using the Formulas Online
system. This section includes the following information:
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
Getting Started – Using the TTB Online Portal Page – See Section 3.3 Getting
Started – Using the TTB Online Portal Page
User Registration – See Section 3.4 User Registration
Navigating the System – See Section 3.5 Navigating the System
Home (My Submissions) – See Section 3.6 Home Page (My Submissions)
Creating and Submitting Submissions (by Type) – See Section 3.7 Creating and
Submitting Submissions (by Type)
Adding, Editing, and Deleting Comments – See Section 3.8 Adding, Editing, and
Deleting Comments
Uploading Attachments and Linking Submissions – See Section 3.9 Uploading
Attachments and Linking Submissions
Editing, Correcting, and Resubmitting Submissions – See Section 3.10 Editing,
Correcting, and Resubmitting Submissions
Copying Existing Submissions – See Section 3.11 Copying Existing Submissions
Printing Submissions – See Section 3.12 Printing Submissions
Entering Sample Sent Date – See Section 3.13 Entering Sample Sent Date
Printing Sample ID Sheets – See Section 3.14 Printing Sample ID Sheets
Searching for Submissions, Samples, and Formulas – See Section 3.15 Searching
for Submissions, Samples, and Formulas
Text Menu – See Section 3.16 Text Menu
My Profile – See Section 3.17 My Profile
Change Password – See Section 3.18 Change Password
Contact Us – See Section 3.19 Contact Us
Log Off – See Section 3.20 Log Off
Additional Functions – See Section 3.21 Additional Functions
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3.3
Formulas Online 2.0 Online Industry Member User Manual
GETTING STARTED – USING THE TTB ONLINE PORTAL PAGE
You access both the COLAs Online system and the Formulas Online system from the same
main page: the TTB Online Portal page. You may also access the Public COLA Registry or
begin the user registration process for using TTB Online. Your My Submissions home page
displays when you successfully log into the Formulas Online system after acknowledging the
TTB Security Warning. Figure 18 details the TTB Online Portal page. Figure 19 details the TTB
Security Warning. Figure 20 details the My Submissions home page.
Figure 18: TTB Online Portal
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Figure 19: TTB Security Warning
Figure 20: Home Page (My Submissions)
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3.3.1
Formulas Online 2.0 Online Industry Member User Manual
Access Formulas Online through the TTB Online Portal Page
Follow these steps to access Formulas Online through the TTB Online Portal page:
1. From your web browser, enter https://www.ttbonline.gov/ in the address field.
2. Press the Enter key. The TTB Online Portal page displays. See Figure 18.
3. Enter your User Name and Password in the available fields.
4. Select the Formulas Online button. The TTB Security Warning displays. See Figure 19.
5. Select the OK button. The TTB Security Warning closes and your My Submissions home
page displays. See Figure 20.
►Note: If you do not have a user name and password, select the How do I register for COLAs
Online? link to view registration FAQs. See Section 3.4.1 How Do I Register? for more
information. Alternatively, you may go directly to the registration process by selecting the
Register for TTB Online link. See Section 3.4.2 Create a New User Registration for more
information.
►Note: Follow the steps in Section 3.18.1 Change Your Password to change an existing
password.
►Note: Follow the steps in Section 3.18.2 Reset Your Forgotten Password to reset a forgotten
password.
►Note: Follow the steps in Section 3.18.3 Reset Your Expired Password to reset an expired
password.
►Note: Follow the steps in Section 3.18.4 Unlock Your Locked Account to unlock a locked
account.
►Note: After one year of inactivity, your user name will also be deleted and you will need to reregister if you wish to resume using Formulas Online. Follow the steps in Section 3.4.2 Create
a New User Registration to re-register.
►Note: When you are inactive in the system for ten minutes, the system logs you out and
returns you to the TTB Online Portal page. The system allows you to log back in immediately in
the event you are timed out.
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3.4
Formulas Online 2.0 Online Industry Member User Manual
USER REGISTRATION
This section discusses the basic information for user registration. This section includes the
following information:
•
•
•
•
3.4.1
How Do I Register? – See Section 3.4.1 How Do I Register?
Create a New User Registration – See Section 3.4.2 Create a New User Registration
Activate a User Name – See Section 3.4.3 Activate a User Name
Modify a User Registration – See Section 3.4.4 Modify a User Registration
How Do I Register?
The how to register? link displays the COLAs and Formulas Online FAQs page and provides
general information on how to register for COLAs Online and/or Formulas Online. Figure 21
details the COLAs and Formulas Online FAQs page.
Figure 21: COLAs and Formulas Online FAQs
Follow these steps in Section 3.4.2 Create a New User Registration to register for COLAs
Online and/or Formulas Online.
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3.4.2
Formulas Online 2.0 Online Industry Member User Manual
Create a New User Registration
Follow these steps to create a new user registration:
1. From your web browser, enter https://www.ttbonline.gov/ in the address field.
2. Press the Enter key. The TTB Online Portal page displays. See Figure 18.
3. Select the Register for TTB Online link. A confirmation message box displays prompting
you to confirm your action. See Figure 22.
Figure 22: COLAs/FONL User Registration Confirmation
a. If you already use COLAs Online or Formulas Online, select the Cancel button.
b. If you are new to COLAs Online or Formulas Online or wish to reactivate an inactive
account, select OK button to confirm. The User Registration page displays with the
Main tab selected. See Figure 23.
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Figure 23: User Registration – Main Tab
Type of Application
Figure 24: User Registration – Reactivating Inactive Account
Figure 25: User Registration – New Application
4. Select the radio button next to Type of Application (New Application or Reactivate an
Inactive Account).
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a. If you are an existing COLAs Online user or an inactive Formulas Online user, select the
Reactivate an Inactive Account radio button and enter your user name (if you remember
it). See Figure 24.
b. If you are a new user, select the New Application radio button. See Figure 25.
Personal Information
Figure 26: User Registration – Personal Information (USPS Domestic)
Figure 27: User Registration – Personal Information (Foreign Address)
5. Enter your personal information in the available fields. See Figure 26. If you select Foreign
for Address Format, additional address fields display. See Figure 27.
►Note: Fields marked with asterisks (*) are required fields.
Business E-mail Addresses
Figure 28: User Registration – Business E-mail Addresses
6. Enter at least one valid business e-mail address in the available field(s). See Figure 28.
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►Note: You may add up to three valid e-mail addresses, but then you must select which
should be used as the primary contact. E-mail notification will only be sent to the primary
contact e-mail address.
►Note: Fields marked with asterisks (*) are required fields.
Authentication Questions
Figure 29: User Registration – Authentication Questions
►Note: The system prompts you to select three different authentication questions from among
several available. It also prompts you to answer the questions you have selected. Your
selections and answers are protected by encryption technology and are unavailable to others.
This information is used by the system to allow you to activate your user name by setting your
initial password or change a forgotten password.
7. Select three different Authentication Questions from the drop-down lists. See Figure 29.
8. Enter your answers in the available fields.
►Note: Fields marked with asterisks (*) are required fields.
9. Select the Next button. The Company tab displays. See Figure 30.
Company Tab
Figure 30: User Registration – Company Tab
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10. Select the access type from the COLAs Online System Access drop-down list if you are
requesting COLAs Online access. See Figure 30.
11. Select the Add button. The Company modal window displays. See Figure 31.
Company Information/System Information
Figure 31: User Registration – Company (System Information – COLAs Online)
Figure 32: User Registration – Company (System Information – Formulas Online)
►Note: If you selected an access type from the COLAs Online System Access drop-down list
(See Figure 30), the COLAs Online radio button next to System Requested is selectable. See
Figure 31. Otherwise, you may only select the Formulas Online radio button option. See Figure
32.
►Note: You may register to use COLAs Online or Formulas Online. Because access approval
for each system is done independently, you must complete two entries for that company: one for
COLAs Online access and one for Formulas Online access. This may be completed within the
same user registration request.
►Note: Fields marked with asterisks (*) are required fields.
12. If the System Requested is COLAs Online, the System Access displays based on the
access type selected from the COLAs Online System Access drop-down list. See Figure 30.
13. If the System Requested is Formulas Online, select the Submitter or Preparer / Reviewer
radio button next to System Access.
►Note: For Formulas Online, users may register as Submitter or Preparer/Reviewer at the
company level. For COLAs Online, users can only be either a Submitter or a
Preparer/Reviewer for all companies included in the user registration request.
14. If the System Requested is Formulas Online, select the Alcohol Beverage radio button or
Nonbeverage Product radio button next to Company Type.
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►Note: The Nonbeverage Product Company Type is only applicable for a Nonbeverage
Product company.
Submitter Company Information
Figure 33: User Registration – Company (Company Information – Domestic)
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Figure 34: User Registration – Company (Company Information – Foreign)
15. If registering as a Submitter or Preparer/Reviewer for an Alcohol Beverage company, enter
your permit number, registry number, or brewer’s number and date of permit issue in the
available fields.
►Note: The Company Code field is only applicable for a Nonbeverage Product company.
►Note: The Date of Permit Issue field format is MM/DD/YYYY. Enter it in manually or place
your cursor in the field to display a pop-up calendar to find the correct date.
16. If registering as a Submitter or Preparer/Reviewer for a Nonbeverage company, enter your
company code in the available field.
►Note: The Registry, Permit, or Brewer’s Notice field will not be required and the Date of
Permit Issue field will be hidden if you select the Nonbeverage Product radio button next to
Company Type.
17. Enter your company address information in the available fields. See Figure 33. If you select
Foreign for Address Format, additional address fields display. See Figure 34.
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►Note: Fields marked with asterisks (*) are required fields.
Individual Information/Signature Authority or Power of Attorney Forms
Figure 35: User Registration – Company (Individual Information – Preparer/Reviewer)
Figure 36: User Registration – Company (Individual Information – Submitter)
Figure 37: User Registration – Company (Individual Information – SA/POA Selected, Beverage)
Figure 38: User Registration – Company (Individual Information – SA/POA Selected, Nonbeverage)
18. If registering as a Preparer/Reviewer, select the Employee or Representative radio button.
See Figure 35.
19. If registering as a Submitter, select the Employee or Representative radio button. See
Figure 36.
20. If registering as a Submitter, select the Owner, Signing Authority, or Power of Attorney radio
button.
►Note: If you are registering for the first time as a Submitter on behalf of a beverage company,
unless you are an owner, you must acknowledge you have a valid SA or POA on file at the NRC
by selecting the “I agree” checkbox. See Figure 37. If registering for the first time as Submitter
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on behalf of a nonbeverage company, unless you are an owner, you need to upload a signed
Power of Attorney form or a Signing Authority form. See Figure 38. You may download the
Power of Attorney form or Signing Authority form through the system for completion, or you may
upload your own completed, scanned form.
21. If the Signing Authority or Power of Attorney radio button was selected for a nonbeverage
company, select the POA Form or SA Form link in the action bar to download the form(s)
required. See Figure 39.
Figure 39: User Registration – Action Bar
22. Complete and scan the required form(s).
23. Upload the file through the Docs/Links Tab.
Approver Information
Figure 40: User Registration – Approver Information
24. If known, enter the Title and Name of the Company Approval Official in the available fields.
25. Select the OK button. The Company modal window closes and the company is added to
the user registration submission. See Figure 41.
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Figure 41: User Registration – Company Tab with Company Added
►Note: Select the System link to display the Company modal window and edit the company
information. Select the checkbox next to the company and select the Delete button to delete
the company. A confirmation message box displays prompting you to confirm your action. See
Figure 42. Select the OK button to confirm.
Figure 42: User Registration – Delete Company Confirmation
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Docs/Links Tab
Figure 43: User Registration – Docs/Links Tab
►Note: If registering for the first time as Submitter, unless you are an owner, you need to
upload a signed Power of Attorney form or a Signing Authority form. If you do not have any
attachments to upload, follow the steps in the Comments Tab if you have any comments to add
to the user registration submission. If you do not have any comments to add, follow the steps in
User Registration Submission to submit your user registration.
26. Select the Next button. The Docs/Links tab displays. See Figure 43.
27. Select the Upload button. The Attachment modal window displays. See Figure 44.
Figure 44: User Registration – Attachment Modal Window
28. Enter a description for the file in the available field.
29. Select a type from the Type drop-down list.
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►Note: Fields marked with asterisks (*) are required fields.
►Note: You must select the correct type. For example, if you selected Signing Authority as
the Signature Authorization in the Company modal window, you must select Signing Authority
from the Type drop-down list. If you selected Power of Attorney as the Signature Authorization
in the Company modal window, you must select Power of Attorney from the Type drop-down
list.
►Note: If you are reactivating a former COLAs Online or Formulas Online user name and
these items are on file, you will not need to file these again.
30. Select the Browse button to browse and select the signed Power of Attorney or Signing
Authority file.
31. Select the OK button. The Attachment modal window closes and the file is uploaded to the
user registration submission. See Figure 45.
Figure 45: User Registration – Docs/Links Tab with Attachment Uploaded
►Note: Select the edit link to display the Attachment modal window and edit the attachment
information. Select the checkbox next to the attachment and select the Delete button to delete
the attachment. A confirmation message box displays prompting you to confirm your action.
See Figure 46. Select the OK button to confirm.
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Figure 46: User Registration – Delete Attachment Confirmation
Comments Tab
Figure 47: User Registration – Comments Tab
►Note: Adding comments to a user registration submission is optional. If you do not have any
comments to add, follow the steps in User Registration Submission to submit your user
registration.
32. Select the Comments tab. The Comments tab displays. See Figure 47.
33. Select the Add button. The Comment modal window displays. See Figure 48.
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Figure 48: User Registration – Comment Modal Window
34. Enter comments in the available field.
35. Select the OK button. The Comment modal window closes and the comments are added to
the user registration submission. See Figure 49.
Figure 49: User Registration – Comments Tab with Comment Added
►Note: Select the Comment link to display the Comment modal window and edit the comment
information. Select the checkbox next to the comment and select the Delete button to delete
the comment. A confirmation message box displays prompting you to confirm your action. See
Figure 50. Select the OK button to confirm.
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Figure 50: User Registration – Delete Comment Confirmation
User Registration Submission
36. Select the Validate button. Red error messages display indicating any issues found with
the user registration submission. Fields with errors will also be highlighted red. See Figure
51. Alternatively, a green message displays indicating no issues were found with the user
registration submission. See Figure 52. Correct any errors and repeat this step until the
user registration submission is successfully validated.
Figure 51: User Registration – Unsuccessful Validation Message
Figure 52: User Registration – Successful Validation Message
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37. Select the Perjury Statement checkbox at the bottom of any tab to acknowledge you have
read, understood, and complied with instructions for filing the application. See Figure 53.
Figure 53: User Registration – Perjury Statement
38. Select the Submit button. The Submission Confirmation page displays with a submission
ID and the user registration submission is successfully submitted. See Figure 54.
Figure 54: User Registration – Submission Confirmation
TTB verifies your authorizations with the companies you are registering for and will contact
you by e-mail when a determination has been reached or if additional information is needed.
You should allow up to 20 days for processing and keep a record of the submission ID for
tracking purposes.
39. Select the Exit link in the main navigation banner. See Figure 55.
Figure 55: User Registration – Exit Link
A confirmation message box displays prompting you to confirm your action. See Figure 56.
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Figure 56: User Registration – Exit Confirmation
40. Select the OK button to confirm. The confirmation message box closes and the TTB Online
Portal page displays. See Figure 18.
41. Follow the steps in Section 3.4.3 Activate a User Name to activate your user name once
TTB has contacted you with the user name.
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3.4.3
Formulas Online 2.0 Online Industry Member User Manual
Activate a User Name
►Note: Follow the steps in Section 3.18.1 Change Your Password to change an existing
password.
►Note: Follow the steps in Section 3.18.2 Reset Your Forgotten Password to reset a forgotten
password.
►Note: Follow the steps in Section 3.18.3 Reset Your Expired Password to reset an expired
password.
►Note: Follow the steps in Section 3.18.4 Unlock Your Locked Account to unlock a locked
account.
►Note: After one year of inactivity, your user name will also be deleted and you will need to reregister if you wish to resume using Formulas Online. Follow the steps in Section 3.4.2 Create
a New User Registration to re-register.
Follow these steps to activate your user name once TTB has contacted you with the user name
after processing your user registration submission:
1. From your web browser, enter https://www.ttbonline.gov/ in the address field.
2. Press the Enter key. The TTB Online Portal page displays. See Figure 18.
3. Select the New or forgotten password? link. The Password Change Utility displays. You
are prompted to enter the user name you received from TTB. See Figure 57.
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Figure 57: Activate User Name – Password Change Utility User Name Validation
4. Enter the user name you received from TTB in the User Name field.
5. Select the Get Security Code button. An email containing a security code is sent to the
email account you registered with TTB. See Figure 58. You are prompted to enter the
security code you received from TTB. See Figure 59.
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Figure 58: Activate User Name – Security Code Email
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Figure 59: Activate User Name – Password Change Utility Security Code Validation
►Note: If you change your mind, select the Exit button to exit the Password Change Utility.
6. Enter the security code you received from TTB in the Security Code field.
7. Select the Submit button. You are prompted to answer one of the three authentication
questions you entered when you filled out the user registration initially. See Figure 60.
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Figure 60: Activate User Name – Password Change Utility Main Page
►Note: If you change your mind, select the Exit button to exit the Password Change Utility.
8. Enter the answer for your security question in the available field.
9. Enter the password in the New Password field.
10. Enter the password in the Retype New Password field.
►Note: Passwords must meet the following complexity rules:
•
•
•
•
•
Password must be at least 8 characters long.
Password must not contain your user name.
Password must contain at least 1 UPPERCASE, 1 lowercase, 1 digit, and 1 special
character.
You cannot reuse a password that has been used in the last 10 times or within the last
48 hours.
You cannot use the following special characters: ' (single-quote), " (double-quote), _
(underscore), = (equal sign), spaces, & (ampersand), and @ (at sign).
11. Select the Submit button. A confirmation message displays stating your password was
successfully changed. See Figure 61.
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Figure 61: Activate User Name – Password Change Successful
12. Close your web browser window.
13. Follow the steps in Section 3.3.1 Access Formulas Online through the TTB Online Portal
Page to login to Formulas Online using your newly activated user name and password.
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3.4.4
Formulas Online 2.0 Online Industry Member User Manual
Modify a User Registration
You may modify your user registration to add access to companies in the Formulas Online
system.
Follow these steps to modify an existing user registration:
1. Select Modify Registration in the drop-down menu. See Figure 62.
Figure 62: Modify User Registration – Drop-Down Menu
The Company tab of your existing user registration displays. See Figure 63.
►Note: See Section 3.5 Navigating the System for more information on the drop-down menus
and Formulas Online menu options.
Modify Company Information
Figure 63: Modify User Registration – Company Tab
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2. Select the Add button. The Company modal window displays. See Figure 64.
Figure 64: Modify User Registration – Company Modal Window
3. Enter the information in the available fields.
►Note: The Date of Permit Issue field format is MM/DD/YYYY. Enter it in manually or place
your cursor in the field to display a pop-up calendar to find the correct date.
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►Note: The Registry, Permit, or Brewer’s Notice field will not be required and the Date of
Permit Issue field will be hidden if the Nonbeverage Product radio button next to Company Type
is selected.
►Note: Fields marked with asterisks (*) are required fields.
4. Select the OK button. The Company modal window closes and the Company tab displays.
See Figure 65.
Figure 65: Modify User Registration – Company Tab with Changes
►Note: Select the System link to display the Company modal window and edit the company
information. Select the checkbox next to the company and select the Delete button to delete
the company. A confirmation message box displays prompting you to confirm your action. See
Figure 66. Select the OK button to confirm.
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Figure 66: Modify User Registration – Delete Company Confirmation
5. Repeat the steps until you have added all companies desired.
►Note: To add attachments to the modify user registration, follow the steps in Docs/Links Tab.
If you do not have any attachments to upload, follow the steps in Comments Tab if you have
any comments to add to the modify user registration submission. If you do not have any
comments to add, follow the steps in Modify User Registration Submission to submit your
modify user registration.
Docs/Links Tab
6. Select the Docs/Links tab. The Docs/Links tab displays. See Figure 67.
Figure 67: Modify User Registration – Docs/Links Tab
7. Select the Upload button. The Attachment modal window displays. See Figure 68.
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Figure 68: Modify User Registration – Attachment Modal Window
8. Enter a description for the file in the available field.
9. Select a type from the Type drop-down list.
►Note: Fields marked with asterisks (*) are required fields.
►Note: You must select the correct type. For example, if you selected Signing Authority as
the Signature Authorization in the Company modal window, you must select Signing Authority
from the Type drop-down list. If you selected Power of Attorney as the Signature Authorization
in the Company modal window, you must select Power of Attorney from the Type drop-down
list.
►Note: If you are reactivating a former Formulas Online user name and these items are on
file, you will not need to file these again.
10. Select the Browse button to browse and select the file.
11. Select the OK button. The Attachment modal window closes and the file is uploaded to the
modify user registration submission. See Figure 69.
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Figure 69: Modify User Registration – Docs/Links Tab with Attachment Uploaded
►Note: Select the edit link to display the Attachment modal window and edit the attachment
information. Select the checkbox next to the attachment and select the Delete button to delete
the attachment. A confirmation message box displays prompting you to confirm your action.
See Figure 70. Select the OK button to confirm.
Figure 70: Modify User Registration – Delete Attachment Confirmation
Comments Tab
►Note: Adding comments to a modify user registration submission is optional. If you do not
have any comments to add, follow the steps in Modify User Registration Submission to submit
your modify user registration.
12. Select the Comments tab. The Comments tab displays. See Figure 71.
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Figure 71: Modify User Registration – Comments Tab
13. Select the Add button. The Comments modal window displays. See Figure 72.
Figure 72: Modify User Registration – Comments Modal Window
14. Enter comments in the available field.
15. Select the OK button. The Comments modal window closes and the comments are added
to the modify user registration submission. See Figure 73.
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Figure 73: Modify User Registration – Comments Tab with Comment Added
►Note: Select the Comment link to display the Comments modal window and edit the
comment information. Select the checkbox next to the comment and select the Delete button to
delete the attachment. A confirmation message box displays prompting you to confirm your
action. See Figure 74. Select the OK button to confirm.
Figure 74: Modify User Registration – Delete Comment Confirmation
Modify User Registration Submission
16. Select the Validate button. Red error messages display indicating any issues found with
the user registration submission. See Figure 75. Alternatively, a green message displays
indicating no issues were found with the user registration submission. See Figure 76.
Correct any errors and repeat this step until the user registration submission is successfully
validated.
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Figure 75: Modify User Registration – Unsuccessful Validation Message
Figure 76: Modify User Registration – Successful Validation Message
17. Select the Perjury Statement checkbox at the bottom of any tab to acknowledge you have
read, understood, and complied with instructions for filing the application. See Figure 77.
Figure 77: Modify User Registration – Perjury Statement
18. Select the Submit button. The Submission Confirmation page displays with a submission
ID and the modify user registration submission is successfully submitted. See Figure 78.
Figure 78: Modify User Registration – Submission Confirmation
TTB verifies the changes to your authorizations with the companies and will contact you by
e-mail when a determination has been reached or if additional information is needed. You
should allow up to 20 days for processing and keep a record of the submission ID for
tracking purposes.
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3.5
Formulas Online 2.0 Online Industry Member User Manual
NAVIGATING THE SYSTEM
This section discusses the basic information for navigating the Formulas Online system. This
section includes the following information:
•
•
•
•
•
•
•
•
•
•
3.5.1
Main Navigation Banner – See Section 3.5.1 Main Navigation Banner
Menu Options – See Section 3.5.2 Menu Options
Drop-Down Menus – See Section 3.5.3 Drop-Down Menus
Tabs – See Section 3.5.4 Tabs
Action Bars – See Section 3.5.5 Action Bars
Listing Pages – See Section 3.5.6 Listing Pages
Detail Pages – See Section 3.5.7 Detail Pages
Common Functions – See Section 3.5.8 Common Functions
Buttons and Controls – See Section 3.5.9 Buttons and Controls
Navigation Options – See Section 3.5.10 Navigation Options
Main Navigation Banner
At the top of the page is the main navigation banner. Use the links and options on the banner to
access the different application options. Figure 79 details the main navigation banner.
Figure 79: Main Navigation Banner
3.5.2
Menu Options
At the top-right of the page are the menu options. Figure 80 details the Formulas Online menu
options.
Figure 80: Menu Options
The following menu options are available:
•
•
•
•
COLAS – See Section 3.5.2.1 COLAS
Home – See Section 3.5.2.2 Home
Text Menu – See Section 3.5.2.3 Text Menu
My Profile – See Section 3.5.2.4 My Profile
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•
•
•
•
3.5.2.1
Formulas Online 2.0 Online Industry Member User Manual
Help – See Section 3.5.2.5 Help
Contact Us – See Section 3.5.2.6 Contact Us
Log Off – See Section 3.5.2.7 Log Off
Search – See Section 3.5.2.8 Search
COLAS
The COLAS menu option allows Formulas Online users who have access to COLAs Online to
access the COLAs Online system. If you do not have access to the COLAs Online system, the
COLAS link will not display.
3.5.2.2
Home
The Home menu option allows you to access your My Submissions home page. This is the
default page displayed upon a successful login. See Section 3.6 Home Page (My
Submissions) for more information.
3.5.2.3
Text Menu
The Text Menu menu option displays a 508-compliant text version of the menu options and
drop-down menus. See Section 3.16 Text Menu for more information.
3.5.2.4
My Profile
The My Profile menu option allows you to view and edit your user profile information and
change your system password. See Section 3.17 My Profile for more information.
3.5.2.5
Help
The Help menu option allows you to access the Formulas Online system’s online help or the
Formulas Online Industry Member User Manual (in PDF format). See Section 5.2 Formulas
Online Industry Member Online Help and Section 5.3 Formulas Online Industry Member User
Manual for more information.
3.5.2.6
Contact Us
The Contact Us menu option provides contact information for technical support resources. See
Section 3.19 Contact Us for more information.
3.5.2.7
Log Off
The Log Off menu option allows you to log off the Formulas Online system. See Section 3.20
Log Off for more information.
3.5.2.8
Search
The Search menu option allows you to perform a quick or advanced search to locate a
submission, sample, or formula. See Section 3.15 Searching for Submissions, Samples, and
Formulas for more information.
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3.5.3
Formulas Online 2.0 Online Industry Member User Manual
Drop-Down Menus
The New drop-down menu option allows you to create new submissions in the Formulas Online
system. Figure 81 details the New drop-down menu option. See Section 3.7 Creating and
Submitting Submissions (by Type) for more information.
Figure 81: Drop-Down Menus – New
The Modify Registration drop-down menu option allows you to modify your registration
information. Figure 82 details the Modify Registration drop-down menu option. See Section
3.4.4 Modify a User Registration for more information.
Figure 82: Drop-Down Menus – Modify Registration
3.5.4
Tabs
A row of tabs is at the top of every submission. Use the tabs to enter information pertaining to a
submission, such as entering or viewing comments and/or attaching or viewing related
documents. Tabs may vary by the operations you are allowed to perform. Figure 83 details
common tab items.
Figure 83: Common Tab Items
►Note: If you have content in the Comments tab or Docs/Links tab of your submission,
Formulas Online displays an asterisk (*) next to the tab to indicate it includes content.
3.5.5
Action Bars
Action bars are used to perform actions on the submission you are working with. Available
actions may vary depending on the submission status. If the item displays here as an action
name and is relevant to your submission status, it will be available to you in the action bar of
your submission. Figure 84 details common action bar items. Table 4 lists common action bar
options and their descriptions.
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Figure 84: Common Action Bar Items
Table 4: Formulas Online Action Bar Options
Action Name
Comment
Copy as New
Notify
POA Form
Print
SA Form
Surrender
Upload
Withdraw
3.5.6
Description
Displays the Comment modal window for you to add a
comment to the submission.
Creates and opens a new submission from a copy of the
current submission.
Displays the Create E-Mail pop-up window for you to
compose and send an e-mail notification to a TTB staff
member or the Submitter.
Downloads a .PDF Power of Attorney form for printing to
be included with a User Registration Request.
Displays a printer-friendly version of the submission.
Downloads a .PDF Signature Authority form for printing
to be included with a User Registration Request.
Enables you to surrender an approved formula in
“Closed” status. After a confirmation message box, the
system changes the disposition to “Surrendered.”
Displays the Upload pop-up window for you to upload a
file and associate it with the submission.
Enables you to withdraw an in-process submission –
before it reaches the “Closed” status. After a
confirmation message box, the system changes the
submission status to “Withdrawn.”
Listing Pages
Once you have performed a search, the application displays results (if any) on a listing page.
Listing pages display links to submissions associated with the sample, formula, or submission.
Selecting a link displays the Detail page, which presents the selected record.
3.5.7
Detail Pages
Detail pages display specific submission-related items selected from a listing page and, if the
submission is not “Closed,” allow you to correct (if applicable) and resubmit the submission for
validation and processing.
3.5.8
Common Functions
The following are common functions in the Formulas Online system:
•
Checkboxes appear beneath the action bar and above the main page content on pages
as appropriate. If the option is not available, the checkbox will not be selectable. See
Figure 85.
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Figure 85: Common Functions – Checkboxes
•
Characters left counts appear beneath text entry fields as appropriate. The system limits
the number of characters you are allowed to enter in given fields and counts down to let
you know when you are nearing the limit. See Figure 86.
Figure 86: Common Functions – Characters Left Count
3.5.9
Buttons and Controls
Table 5 lists the buttons and controls available in the Formulas Online system and describes
their functions.
Table 5: Buttons and Controls
Button/Control
* (asterisk)
Add
Apply Sort
Cancel
Cancel (confirmation message
box)
Function
Indicates input that is mandatory unless the submission is being
saved as draft.
Provides help text associated with a particular field or section.
Displays a modal window to add another line of data to a section of
the submission. For example, when you select the Add button in an
Ingredient section, the Ingredient modal window is displayed for the
entry of a new ingredient.
Sorts selected columns in ascending/descending order.
Deletes the draft submission after a confirmation message box.
Cancels any changes made to the data (if editable) and closes the
confirmation message box.
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Button/Control
CC
Clear
Clear Sort
Continue
Delete
Find FID
Get User Profile Questions
Go
Group
Link
Next
OK (confirmation message box)
Previous
Print
Print This Page
Save
Save As Draft
Search
Select (checkbox to left of each
line item)
Send
Set New Password
Submit
To
Tool Tip (shown when mouse
moves over field)
Ungroup
Upload
Validate
3.5.10
Formulas Online 2.0 Online Industry Member User Manual
Function
Use to designate a selected person (by role) as additional recipient of
e-mail.
Removes the data entered. Only applicable for search screens.
Clears sort criteria.
Allows user to add data to the submission and continue to the next
step
After displaying a confirmation message box, deletes the rows that
were selected.
Locates the FID sheet associated with the flavor.
Displays the Authentication Questions from the User Registration.
Executes the Surrender functions or the action selected in the For
Selected Samples drop-down list (Enter Date Sent or Print Sample ID
Sheet).
Groups ingredients together by type.
Allows you to link other submissions to this submission.
Displays the next screen in the data entry sequence.
Saves changes/entry and closes the confirmation message box.
Displays the previous screen in the data entry sequence.
Displays the Print Submission pop-up window.
Prints the Sample ID Sheet in a printer-friendly format.
For existing submissions being edited, validates and saves the
contents of the screen. All changes to data must be saved explicitly
or submitted in order for the updates to be made permanently to the
submission.
Saves the submission without validating or submitting it for
processing. Stays on the same page – does not exit the submission.
Executes a search.
Selects a line item to take a specific action on. Most often used in
lists to select items for deletion.
Sends the e-mail message.
Permits you to change or reset an existing password.
Validates the entire submission and, if valid, displays and requires
acknowledgement of the Perjury Statement. Once validated, the
submission is saved and submitted for processing. When
acknowledged, display confirmation page.
Designates a selected person (by role) as primary recipient of e-mail.
Displays short help description for fields, section headers, labels,
actions and buttons, where needed.
Ungroups ingredients that were grouped together by type.
Uploads items that Formulas Online will associate with the submission
Verifies field contents with Formulas Online prior to submission.
Every time you select the Validate button, the system reviews what
was entered throughout the entire submission.
Navigation Options
The following are navigation options in the Formulas Online system:
•
•
You may use the mouse to select any button.
You may use the Tab key to navigate from field to field on the screens. You cannot use
Tab functions within text boxes.
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•
•
•
Formulas Online 2.0 Online Industry Member User Manual
All buttons can be selected or activated using the Enter key. You must tab to the
appropriate button and select the Enter key.
To activate a radio button or checkbox, tab to the option and then select the Spacebar.
You may view Tool Tips, which are brief descriptions of fields, by moving the mouse
pointer over editable fields. Tool Tips display, only where needed, one-by-one as you
place your cursor over a text box. See Figure 87.
Figure 87: Tool Tip
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3.6
Formulas Online 2.0 Online Industry Member User Manual
HOME PAGE (MY SUBMISSIONS)
The My Submissions home page is the default page displayed upon a successful login. You
may also select the Home link in the main navigation banner to access the page at any time.
The My Submissions home page displays a list of your submissions. Figure 88 details the My
Submissions home page.
Figure 88: Home Page (My Submissions)
From the My Submissions home page, you will be able to:
•
•
•
•
•
•
•
Create and submit a new submission. See Section 3.7 Creating and Submitting
Submissions (by Type).
View the details of a submission by selecting the Submission ID link.
Edit an existing open submission by selecting the Submission ID link. See Section 3.10
Editing, Correcting, and Resubmitting Submissions.
Display the contents of your My Submissions home page in specified increments. See
Displaying My Submissions Home Page and Listing Pages.
Sort your submissions. See Sorting My Submissions Home Page and Listing Pages.
Filter your submissions. See Filtering My Submissions Home Page and Listing Pages.
Navigate using page number links as well as Previous and Next links located at the top
and bottom of your My Submissions home page. See Navigating My Submissions
Home Page and Listing Pages.
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•
•
•
Formulas Online 2.0 Online Industry Member User Manual
Copy the contents to the clipboard. See Copying My Submissions Home Page and
Listing Pages.
Display a printable view of your My Submissions home page. See Print View My
Submissions Home Page and Listing Pages.
Export the contents of your My Submissions home page. See Exporting My
Submissions Home Page and Listing Pages.
►Note: Navigating, filtering, sorting, copying, exporting, viewing, and displaying content in a
printable view in your My Submission home page is the same for all listing pages (i.e., Search
Results pages).
The following information is available for each type of submission:
•
•
•
•
•
•
Submission ID – Link to the submission
TTB Formula ID – Tells you the TTB Formula ID for the submission
Company Formula # – Tells you the Company Formula # for the submission
Type – Tells you the submission type
Paper – Indicates if the submission was e-filed or paper-filed
Submission Status – Includes the following statuses for the respective submission
type:
o Drawback –
Approved
Approved for Export Only
Assignment Pending
Cancelled
Closed
Correction Review
Disapproved (Domestic)
Draft
Fit for Bev Purposes (Foreign)
Items Pending
Lab Analysis
Needs Correction
No Action
QA Review
Withdrawn
o Rider –
Approved
Approved for Export Only
Assignment Pending
Cancelled
Closed
Correction Review
Disapproved (Domestic)
Draft
Fit for Bev Purposes (Foreign)
Items Pending
Lab Analysis
Needs Correction
No Action
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•
•
•
•
Formulas Online 2.0 Online Industry Member User Manual
QA Review
Withdrawn
o SDA –
Approved
Assignment Pending
Cancelled
Closed
Correction Review
Disapproved
Draft
Items Pending
Lab Analysis
Needs Correction
QA Review
Withdrawn
o Uniform –
Approved
Assigned
Assignment Pending
Cancelled
Closed
Draft
Expired
Hold for Research
Items Pending
Lab Analysis
Needs Correction
Pending Closed
QA Review
Received
Rejected
Revoked
Surrendered
Withdrawn
o User Registration –
Cancelled
Closed
Draft
In Process
Withdrawn
Submission Date – The date the submission was submitted; submissions in “Draft”
status will not have a submission date
Approval/Reject Date – The date the submission was approved or rejected by TTB
Submitter – Name of the user who submitted the submission
Product – Product or Brand Name
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Displaying My Submissions Home Page and Listing Pages
You may display the contents of your My Submissions home page or listing pages in increments
of 50 or 100 or show all using the Show drop-down list. By default, Formulas Online will display
the contents of your My Submissions home page in increments of 50.
Figure 89: Display My Submissions
Sorting My Submissions Home Page and Listing Pages
You may sort the content in your My Submissions home page and listing pages. Select the
column headings in the order you want to sort by. Select a heading once to sort the column in
ascending order and the arrow points up ( ). Select it again to sort the column in descending
order and the arrow points down ( ). You may also select multiple columns to sort by pressing
the Shift key on your keyboard while selecting the column headers.
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Filtering My Submissions Home Page and Listing Pages
You may filter the content in your My Submissions home page and listing pages. Enter filter
criteria in the Filter field to automatically filter the contents of the page. This filter criteria must
match the contents of your page; it will not apply to the contents within a particular submission.
Figure 90: Filter My Submissions
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Navigating My Submissions Home Page and Listing Pages
You may navigate in your My Submissions home page and listing pages using page number
links as well as Previous and Next links. These links are located at the top and bottom of your
page.
Figure 91: Navigate My Submissions
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Copying My Submissions Home Page and Listing Pages
You may copy the content in your My Submissions home page and listing pages. Select the
Copy button to copy the contents of your page to the clipboard, allowing you to paste this data
into another application, such as Microsoft Word.
Figure 92: Copy to Clipboard
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Print View My Submissions Home Page and Listing Pages
You may display a printable view of your My Submissions home page and listing pages. Select
the PrintView button to display a printable view of your page, allowing you to use your web
browser’s print function to print the data. You may press the Esc key on your keyboard to close
the printable view and return to your page.
Figure 93: Print View
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Exporting My Submissions Home Page and Listing Pages
You may export the content in your My Submissions home page and listing pages. Select the
Excel or PDF button to export the contents of your page into a Microsoft Excel file or an Adobe
Acrobat PDF file.
Figure 94: Export to Excel
Figure 95: Export to PDF
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3.7
Formulas Online 2.0 Online Industry Member User Manual
CREATING AND SUBMITTING SUBMISSIONS (BY TYPE)
This section discusses the basic information for creating and submitting submissions (by type)
in the Formulas Online system. This section includes the following information:
•
•
•
•
3.7.1
Formula and Process for Domestic and Imported Alcohol Beverages (Uniform) –
See Section 3.7.1 Formula and Process for Domestic and Imported Alcohol Beverages
(Uniform)
Formula and/or Process for Article Made With Specially Denatured Spirits Request
(SDA) – See Section 3.7.2 Formula and/or Process for Article Made With Specially
Denatured Spirits Request (SDA)
Formula and Process for Nonbeverage Product Request (Drawback) – See Section
3.7.3 Formula and Process for Nonbeverage Product Request (Drawback)
Formula and Process for Nonbeverage Product Request (Rider) – See Section 3.7.4
Formula and Process for Nonbeverage Product Request (Rider)
Formula and Process for Domestic and Imported Alcohol Beverages (Uniform)
This section discusses the basic information for Formula and Process for Domestic and
Imported Alcohol Beverages (Uniform) submissions in the Formulas Online system. This
section includes the following information:
•
•
3.7.1.1
General Uniform Information – See Section 3.7.1.1 General Uniform Information
Create a New Uniform Submission – See Section 3.7.1.2 Create a New Uniform
Submission
General Uniform Information
These screens allow you to create, edit, verify, and submit a new Formula and Process for
Domestic and Imported Alcohol Beverages (Uniform) submission in the Formulas Online
system. Uniform submissions give detailed information about the formula, ingredients, and
process for the beverage alcohol submission, including any documents associated with an
ingredient.
3.7.1.2
Create a New Uniform Submission
Follow these steps to create a new Formula and Process for Domestic and Imported Alcohol
Beverages (Uniform) submission:
1. Select Formula and Process for Domestic and Imported Alcohol Beverages from the
New drop-down menu. See Figure 96.
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Figure 96: Create a New Uniform – Select New Drop-Down Menu
The Company modal window displays. See Figure 97.
Figure 97: Create a New Uniform – Select Company Product Source
2. Select Domestic, Import, or Export Only from the Product Source drop-down list. The
Permit Number field displays. See Figure 98.
Figure 98: Create a New Uniform – Select Company Permit Number
3. Select the permit number for the company for which you are creating this submission. The
system pre-populates the company address information.
►Note: If you select Domestic or For Export Only as the product source, the Permit Holder
and Submitter mailing address information displays. See Figure 99. If you select Importer as
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the product source, the Foreign Manufacturer address information also displays. See Figure
100.
Figure 99: Create a New Uniform – Company (Domestic and For Export Only)
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Figure 100: Create a New Uniform – Company (Import)
4. Edit Submitter mailing address information or Foreign Manufacturer address information if
applicable.
►Note: Fields marked with asterisks (*) are required fields.
►Note: Permit Holder address information is not editable.
►Note: By default, the Create New Formula radio button is selected. If you wish to supersede
an existing formula, select the Supersede Existing Formula radio button. You will be prompted
to populate the information noted in Superseded Formula.
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5. Select the Continue button. The Company modal window closes and the Company tab
displays with the address information added. See Figure 101.
Company/Address Detail
Figure 101: Create a New Uniform – Company Tab with Company Address Added
►Note: Whenever you see a Company or Address screen, you will also see the Start Date and
End Date fields. These fields indicate the dates during which the entity (generally the
Manufacturer) had ownership of a given submission or formula and/or when a given address
was active and/or valid (for any submission type). The majority of submissions will never show
an End Date. End Dates are generated only when formulas are adopted by, transferred to, or
removed from, a given company. This is referred to as formula adoption.
►Note: Please contact the ALFD directly if you need assistance with formula adoption. Your
e-mail request should include information for both the sending and receiving companies
(company names, company codes, permit numbers, formula numbers, and dates of adoption,
removal, or transfer) involved for both the sending and receiving companies.
1. Confirm the Company/Address Detail information.
►Note: Select the Address Type link to edit any necessary information for the address type.
You cannot edit the Manufacturer address, but you may add a different one and then delete the
one you have selected. Select the checkbox next to the address and select the Delete button to
delete the address. A confirmation message box displays prompting you to confirm your action.
See Figure 102. Select the OK button to confirm.
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Figure 102: Create a New Uniform – Delete Address Confirmation
2. Select the Add button to add a new address. The Address modal window displays. See
Figure 103.
Figure 103: Create a New Uniform – Address Modal Window
3. Select the address type from the Address Type drop-down list. The system displays the
address fields. See Figure 106.
►Note: The address type options available depend on the product source you selected earlier.
See Figure 104 for the address type options available for Domestic and For Export Only. See
Figure 105 for address type options available for Import.
Figure 104: Create a New Uniform – Address Type (Domestic and For Export Only)
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Figure 105: Create a New Uniform – Address Type (Import)
4. Enter the company address information in the available fields. See Figure 106. If you select
Foreign for Address Format, additional address fields display. See Figure 107.
Figure 106: Create a New Uniform – Address Fields (Domestic)
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Figure 107: Create a New Uniform – Address Fields (Foreign)
►Note: Fields marked with asterisks (*) are required fields.
5. Select the OK button. The Address modal window closes and the Company tab displays
with the address information added.
6. Repeat the steps for all additional addresses needed for the submission.
►Note: If you add any company for which you are not an authorized Submitter, even after you
have either started with or entered one for which you are an authorized Submitter, you will not
be able to submit the submission. You will only be able to save as draft.
►Note: Available and/or required addresses vary depending on type of Uniform submission
being entered. Imported submissions have two additional address types: Foreign Manufacturer
and Importer.
7. Select the Next button. The Main tab displays. See Figure 109.
►Note: For convenience, the system displays Contacts information at the bottom of the Main
tab as well as on the Company tab. See Figure 108.
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Contacts
Figure 108: Create a New Uniform – Contacts
1. Confirm Contacts information (if any).
2. Add, edit, or delete Contacts through the Company tab if applicable following the steps in
Company/Address Detail.
Main Tab
Figure 109: Create a New Uniform – Main Tab
►Note: Fields marked with asterisks (*) are required fields.
1. Create a new formula or supersede an existing formula.
a. If you are creating a new formula:
i.
Enter the Company Formula Number in the text box to the right of the Permit
Number. This must be a numeric value.
b. If you are superseding an existing formula:
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i.
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Select the Supersede Existing Formula radio button. The Supersedes Formula fields
display below the radio buttons. See Figure 110.
Superseded Formula
►Note: You may change the submission from Supersede to New by selecting the Create New
Formula radio button. You will not be able to change the submission from Supersede to New
until you delete any superseded formula information.
►Note: A single formula may supersede multiple formulas.
Figure 110: Create a New Uniform – Supersedes Formula Fields
1. Select the Add button. The Superseded Formula modal window displays. See Figure 111.
Figure 111: Create a New Uniform – Superseded Formula Modal Window
2. Enter the TTB Formula ID.
or
3. Select the Company Code and enter the Company Formula #.
4. Select the OK button. The Superseded Formula modal window closes and the Main tab
displays with the superseded formula added. See Figure 112.
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Figure 112: Create a New Uniform – Superseded Formula Added
►Note: Select the checkbox next to the superseded formula and select the Delete button to
delete the superseded formula. A confirmation message box displays prompting you to confirm
your action. See Figure 113. Select the OK button to confirm.
Figure 113: Create a New Uniform – Delete Superseded Formula Confirmation
►Note: You may add additional superseded formulas by selecting the Add button to display
the Superseded Formula modal window and following Steps 1 – 4.
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Class/Type
Figure 114: Create a New Uniform – Class/Type Specified
1. Select the options from the drop-down lists.
a. Commodity Type
•
Malt
•
Wine
•
Distilled Spirits
►Note: Commodity types are available in this drop-down list according to whether the specific
manufacturer produces that commodity type.
b. Product Source
•
Domestic
•
Import
•
For Export Only
c. Class/Type
►Note: Class/Type options vary depending on commodity selected.
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2. Enter the Product Name and Type Description in the available fields.
3. Select the Next button. The Formula tab displays. See Figure 115.
Summary
Figure 115: Create a New Uniform – Formula Tab (Volume/Weight Measurement Type)
Figure 116: Create a New Uniform – Formula Tab (Percentage Measurement Type)
1. Enter the Summary information in the available fields.
►Note: Fields marked with asterisks (*) are required fields.
a. Measurement Type
•
Percentage
•
Volume/Weight
b. Measurement Units
•
•
English
o
Gallons
o
Barrels
Metric
o
Milliliters
o
Liters
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►Note: Measurement Type and Measurement Units will pre-populate the type of Units of
Measurement used in the Ingredients pop-up windows.
►Note: When the Product Source is “Domestic,” then the unit of measure should be “English.”
When the Product Source is “Import,” then the unit of measure should be “Metric.”
c. Total Yield
d. Alcohol Content of Finished Product
•
Low
•
High
•
Unit
o
% by Volume
o
Proof
Ingredients
Figure 117: Create a New Uniform – Ingredients
The Ingredients section of the Formula tab contains multiple sections to specify the type and
quantity of each ingredient to be used in the formulation of a batch of the product.
►Note: Select the Read more link in the Ingredients section on the Formula Tab to display a
modal window of Ingredient instructions and examples.
►Note: If the Commodity Type is “Wine” or “Distilled Spirits,” you will see Fermentable
Ingredients, Finished Alcohol, Flavors, and Other Ingredients. If Commodity Type is “Malt,” you
will not see Finished Alcohol.
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Follow these steps to add ingredients information to the submission:
1. Enter all ingredients information.
a. Ingredients (Fermentable Ingredient)
b. Ingredients (Finished Alcohol Ingredient)
c. Ingredients (Flavor Ingredient)
d. Ingredients (Other Ingredient)
Ingredients (Fermentable Ingredient)
Figure 118: Create a New Uniform – Fermentable Ingredient Modal Window
Follow these steps to add fermentable ingredient information to the submission:
1. Select the Add button in the Fermentable Ingredients section. The Fermentable Ingredient
modal window displays. See Figure 118.
2. Enter the fermentable ingredient information in the available fields.
►Note: Fields marked with asterisks (*) are required fields.
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►Note: You may enter a Quantity (Low) value of 0 (Zero).
3. Select the OK button. The Fermentable Ingredient modal window closes and the Formula
tab displays. The ingredient is added in the Fermentable Ingredients section. See Figure
119.
Figure 119: Create a New Uniform – Fermentable Ingredients Information Added
4. Repeat the steps to add all fermentable ingredient information to the submission.
►Note: Select the Ingredient Name link to display the Fermentable Ingredient modal window
and edit the ingredient. Select the checkbox next to the fermentable ingredient and select the
Delete button to delete the ingredient. A confirmation message box displays prompting you to
confirm your action. See Figure 120. Select the OK button to confirm.
Figure 120: Create a New Uniform – Delete Fermentable Ingredient Confirmation
►Note: See Add/Edit Attachments (for all ingredients) to attach a file specific to this ingredient.
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Ingredients (Finished Alcohol Ingredient)
Figure 121: Create a New Uniform – Finished Alcohol Ingredient Modal Window
Follow these steps to add finished alcohol ingredient information to the submission:
1. Select the Add button in the Finished Alcohol section. The Finished Alcohol Ingredient
modal window displays. See Figure 121.
2. Enter the finished alcohol ingredient information in the available fields.
►Note: Fields marked with asterisks (*) are required fields.
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►Note: You may enter a Quantity (Low) value of 0 (Zero).
3. Select the OK button. The Finished Alcohol Ingredient modal window closes and the
Formula tab displays. The ingredient is added in the Finished Alcohol section. See Figure
122.
Figure 122: Create a New Uniform – Finished Alcohol Information Added
4. Repeat the steps to add all finished alcohol ingredient information to the submission.
►Note: Select the Ingredient Name link to display the Finished Alcohol Ingredient modal
window and edit the ingredient. Select the checkbox next to the finished alcohol ingredient and
select the Delete button to delete the ingredient. A confirmation message box displays
prompting you to confirm your action. See Figure 123. Select the OK button to confirm.
Figure 123: Create a New Uniform – Delete Finished Alcohol Ingredient Confirmation
►Note: See Add/Edit Attachments (for all ingredients) to attach a file specific to this ingredient.
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Ingredients (Flavor Ingredient)
Figure 124: Create a New Uniform – Flavor Ingredient Modal Window
Follow these steps to add flavor ingredient information to the submission:
1. Select the Add button in the Flavors section. The Flavor Ingredient modal window displays.
See Figure 124.
2. Enter the flavor ingredient information in the available fields.
►Note: Fields marked with asterisks (*) are required fields.
►Note: You may enter a Quantity (Low) value of 0 (Zero).
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►Note: If you select the “Compound Flavor?” checkbox, you may specify a TTB Formula ID.
►Note: If the flavor alcohol ingredient is a previously submitted formula, this allows you to
search for a submission and populate the existing formula information (e.g., TTB Formula ID,
Permit Number, and Company Formula ID).
3. Optional Step: Select the Select button next to TTB Formula ID. The Search Formulas popup window displays. See Figure 125.
Figure 125: Create a New Uniform – Search Formulas Pop-Up Window
a. Enter the search criteria in the available fields.
b. Select Search button. The Formulas Search Results pop-up window displays. See
Figure 126.
Figure 126: Create a New Uniform – Formulas Search Results Pop-Up Window
c. Select the TTB Formula ID link. The Formulas Search Results pop-up window closes
and the Flavor Alcohol Ingredient modal window displays. The TTB Formula ID, Permit
Number, and Company Formula ID fields are populated. Select the Clear button to clear
the fields.
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►Note: If you select the “Compound Flavor?” checkbox, you should upload a FID Sheet unless
one has already been uploaded for this ingredient in a previous submission. This is not required
but doing so would expedite the processing of the formula.
4. Optional Step: In the Ingredient Documents section, select the Find FID button to locate a
FID sheet for this ingredient from a previous submission. The associated FID sheet
displays, if found.
►Note: If there is no FID sheet found, a warning message box displays recommending that
you upload a FID sheet. This warning message box does not display if a FID sheet has already
been uploaded for this ingredient in a previous submission. See Figure 127.
Figure 127: Create a New Uniform – No FID Sheet Found Error
5. Optional Step: Attach a FID sheet or other document specific to this ingredient. See
Add/Edit Attachments (for all ingredients).
6. Select the OK button. The Flavor Ingredient modal window closes and the Formula tab
displays. The ingredient is added in the Flavors section. See Figure 128.
Figure 128: Create a New Uniform – Flavor Ingredient Information Added
7. Repeat the steps to add all flavor ingredient information to the submission.
►Note: Select the Ingredient Name link to display the Flavor Ingredient modal window and edit
the ingredient. Select the checkbox next to the flavor ingredient and select the Delete button to
delete the ingredient. A confirmation message box displays prompting you to confirm your
action. See Figure 129. Select the OK button to confirm.
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Figure 129: Create a New Uniform – Delete Flavor Ingredient Confirmation
►Note: See Add/Edit Attachments (for all ingredients) to attach a file specific to this ingredient.
Ingredients (Other Ingredient)
Figure 130: Create a New Uniform – Other Ingredient Modal Window
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Follow these steps to add other ingredient information to the submission:
1. Select the Add button in the Other Ingredients section. The Other Ingredient modal window
displays. See Figure 130.
2. Enter the other ingredient information in the available fields.
►Note: Fields marked with asterisks (*) are required fields.
►Note: You may enter a Quantity (Low) value of 0 (Zero).
3. Select the OK button. The Other Ingredient modal window closes and the Formula tab
displays. The ingredient is added in the Other Ingredients section. See Figure 131.
Figure 131: Create a New Uniform – Other Ingredient Information Added
4. Repeat the steps to add all other ingredient information to the submission.
►Note: Select the Ingredient Name link to display the Other Ingredient modal window and edit
the ingredient. Select the checkbox next to the other ingredient and select the Delete button to
delete the ingredient. A confirmation message box displays prompting you to confirm your
action. See Figure 132. Select the OK button to confirm.
Figure 132: Create a New Uniform – Delete Other Ingredient Confirmation
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►Note: See Add/Edit Attachments (for all ingredients) to attach a file specific to this ingredient.
Add/Edit Attachment (for all ingredients)
Figure 133: Create a New Uniform – Attachment Modal Window
Follow these steps to add/edit attachments for all ingredients:
1. Select the checkbox next to the ingredient.
2. Select the Add Attachment button. The Attachment modal window displays. See Figure
133.
3. Enter the attachment information in the available fields.
►Note: Fields marked with asterisks (*) are required fields.
4. Select the Browse button to browse and select a file specific to this ingredient.
5. Select the Open button to attach the selected file.
6. Select the OK button. The Attachment modal window closes and the Ingredient modal
window displays. The attachment is added in the ingredient documents section. See Figure
134.
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Figure 134: Create a New Uniform – Attachment Information Added
►Note: Select the edit link next to the attachment to display the Attachment modal window and
edit the attachment.
Ingredients (Group Ingredients)
Follow these steps to group ingredients by type:
►Note: You cannot “share” ingredients across groups. You may only group ingredients within
the same types (e.g., flavors with flavors). This is typically used to indicate that, for a given
batch, only one of the ingredients in the group will be used. The ingredients are so similar that
they are interchangeable and would not require a change in formulation
1. Select the checkboxes next to the ingredients within types. See Figure 135.
Figure 135: Create a New Uniform – Group Ingredients Selected
2. Select the Group button. A confirmation message box displays prompting you to confirm
your action. See Figure 136.
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Figure 136: Create a New Uniform – Group Ingredients Confirmation
3. Select the OK button to confirm. The confirmation message box closes and the Ingredient
Group modal window displays. See Figure 137.
Figure 137: Create a New Uniform – Ingredient Group Modal Window
4. Enter the group information in the available fields.
►Note: Fields marked with asterisks (*) are required fields.
5. Select the OK button. The Ingredient Group modal window closes and the Formula tab
displays. The group name is added in the ingredient section. See Figure 138.
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Figure 138: Create a New Uniform – Ingredient Group Information Added
►Note: To ungroup ingredients, select the checkboxes next to the ingredients and select the
Ungroup button. A confirmation message box displays prompting you to confirm your action.
See Figure 139. Select the OK button to confirm. The confirmation message box closes and
the group name is removed from the ingredient section.
Figure 139: Create a New Uniform – Ungroup Ingredients Confirmation
Method of Manufacture
Figure 140: Create a New Uniform – Method of Manufacture
The Method of Manufacture section of the Formula tab contains a text box to specify the
sequential steps employed in producing the product including the step at which the specified
materials will be added and the approximate period of time to complete production.
►Note: Select the read more link in the Method of Manufacture section on the Formula tab to
display a modal window of Method of Manufacture instructions and examples.
►Note: You must attach a Method of Manufacture before you may submit a Uniform
submission with samples. You must enter a Method of Manufacture description OR attach a
Method of Manufacture before you may submit a Uniform submission without samples.
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Follow these steps to add Method of Manufacture information to the submission:
1. Enter the method of manufacture description or enter “see attached” in the text box and
attach method of manufacture. See Section 3.9.1 Upload Attachments for information on
uploading attachments. You must make sure the Type selected is Method of Manufacture.
2. Select the Next button to proceed with the submission creation. The Samples tab displays.
See Figure 141.
Sample Detail
Figure 141: Create a New Uniform – Samples Tab
►Note: Submissions may require you to mail a sample of the product for laboratory analysis,
depending on the source, class and type of the product selected on the Main tab. If you will be
providing a sample, it must be added to the submission through the Samples tab.
Follow these steps to add a sample to the submission:
1. Select the Add button in the Samples tab. The Sample modal window displays. See Figure
142.
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Figure 142: Create a New Uniform – Sample Modal Window
2. Enter the sample information in the available fields.
►Note: Fields marked with asterisks (*) are required fields.
3. Select the OK button. The Sample modal window closes and the Sample tab displays. The
sample is added in the Sample Detail section. See Figure 143.
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Figure 143: Create a New Uniform – Samples Tab with Sample Added
4. Repeat the steps to add each sample you are sending to TTB.
►Note: The system generates submission ID and sample IDs after you save as draft or
submit. Until then, sample IDs appear as “Pending.” The system prompts you to generate the
sample ID sheet once you submit. When it does, enter dates sent, print sample ID sheets, and
affix them to the physical samples or include them in the mailing package.
►Note: Select the Sample ID link to display the Sample modal window and edit the sample.
Select the checkbox next to the sample and select the Delete button to delete the sample. A
confirmation message box displays prompting you to confirm your action. See Figure 144.
Select the OK button to confirm.
Figure 144: Create a New Uniform – Delete Sample Confirmation
Validate/Save as Draft
Before submitting, you may either:
1. Validate (check for errors without saving or submitting as final to TTB) to ensure that you
have completed the submission correctly. Select the Validate button. Red error messages
display indicating any issues found with the submission. See Figure 145. Alternatively, a
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green message displays indicating no issues were found with the submission. See Figure
146. Correct any errors and repeat this step until the submission is successfully validated.
You may save as draft with errors, but you must correct all errors before submitting a draft.
Figure 145: Create a New Uniform – Unsuccessful Validation Message
Figure 146: Create a New Uniform – Successful Validation Message
or
2. Save as Draft if you are not yet ready to submit, or if you are the Preparer/Reviewer (since
only a Submitter may actually submit the submission). Select the Save as Draft button.
Formulas Online stores your submission until you or an authorized Submitter return to
finalize the submission. See Figure 147.
Figure 147: Create a New Uniform – Save As Draft Confirmation
Submit Uniform Submission
Follow these steps to submit your uniform submission:
1. Select the Perjury Statement checkbox at the bottom of any tab to acknowledge you have
read, understood, and complied with instructions for filing the application. See Figure 148.
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Figure 148: Create a New Uniform – Perjury Statement
2. Select the Submit button. The Submission Confirmation page displays with links to the
Submission ID, Unauthorized Users tab, and the Samples tab (where applicable). The
uniform submission is successfully submitted. See Figure 149.
Figure 149: Create a New Uniform – Submission Confirmation
TTB will contact you by e-mail when analysis has been completed or if additional information
is needed.
►Note: Unauthorized Users data is used by COLAs Online. By default, unless you exclude
them, all COLAs Online users who are registered for this company will be able to reference this
approved formula on a COLAs Online e-application. You may use the Unauthorized Users
function to disable given users. This is not common. See Unauthorized Users Tab – Uniform
for more information.
3. Select the return to the Samples link in the submission confirmation to enter sample sent
dates and print sample ID sheets if you included samples in the submission.
►Note: Only users with authenticated Submitter roles may submit submissions. Users with
authenticated Preparer/Reviewer roles for any of the permit numbers included with the
submission may perform all other submission preparation functions, but are not allowed to
submit as final to TTB for processing.
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Unauthorized Users Tab
Figure 150: Create a New Uniform – Unauthorized Users Tab
The Unauthorized Users tab will only display after you have submitted the submission. This tab
allows you to restrict an individual’s use of this formula in COLAs Online.
Follow these steps to restrict an individual’s access to this formula:
1. Select the Add button. The Add Unauthorized User modal window displays. See Figure
151.
Figure 151: Create a New Uniform – Add Unauthorized Users Modal Window
2. Select the checkbox next the user you want to designate as “unauthorized.”
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3. Select the Add button. The Add Unauthorized Users modal window closes and the
Unauthorized Users tab displays with the unauthorized user’s name. See Figure 152.
Figure 152: Create a New Uniform – Unauthorized User Tab with User Added
4. Select the Save button.
►Note: Select the checkbox next to the user and select the Delete button to delete the user.
A confirmation message box displays prompting you to confirm your action. See Figure 153.
Select the OK button to confirm.
Figure 153: Create a New Uniform – Delete Unauthorized User Confirmation
3.7.1.2.1
Enter a Sample Sent Date for Uniform Submissions
See Section 3.13 Entering Sample Sent Date for sample sent date instructions.
3.7.1.2.2
Print a Sample ID Sheet for Uniform Submissions
See Section 3.14 Printing Sample ID Sheets for sample sending instructions.
3.7.1.2.3
Comments and Docs/Links for Uniform Submissions
See Section 3.8 Adding, Editing, and Deleting Comments for comment instructions. See
Section 3.9 Uploading Attachments and Linking Submissions for upload and link instructions.
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3.7.1.2.4
Formulas Online 2.0 Online Industry Member User Manual
Edit, Correct, and Resubmit a Uniform Submission
Before submitting, you may edit the submission at will. After submitting, you will be unable to
edit until/unless TTB informs you that your submission needs correction. See Section 3.10
Editing, Correcting, and Resubmitting Submissions for editing, correction, and resubmission
instructions.
3.7.1.2.5
Copy an Existing Uniform Submission
See Section 3.11 Copying Existing Submissions for copy instructions.
3.7.1.2.6
Print a Uniform Submission
See Section 3.12 Printing Submissions for print instructions.
3.7.1.2.7
Withdraw a Uniform Submission
See Section 3.21.2 Withdraw a Submission for instructions on how to withdraw an active
submission prior to TTB process completion.
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3.7.2
Formulas Online 2.0 Online Industry Member User Manual
Formula and/or Process for Article Made With Specially Denatured Spirits
Request (SDA)
This section discusses the basic information for Formula and/or Process for Article Made With
Specially Denatured Spirits Request (SDA) submissions in the Formulas Online system. This
section includes the following information:
•
•
3.7.2.1
General SDA Information – See Section 3.7.2.1 General SDA Information
Create a New SDA Submission – See Section 3.7.2.2 Create a New SDA Submission
General SDA Information
These screens allow you to create, edit, verify, and submit a new Formula and/or Process for
Article Made With Specially Denatured Spirits Request (SDA) submission in the Formulas
Online system. SDA is alcohol to which denaturing materials have been added. Title 27 Code
of Federal Regulations part 21 lists all the SDA formulas authorized by TTB. Manufacturers
may use SDA in the manufacture of any product that is not intended for consumption.
Generally, SDA is used in cosmetic products but its use extends to pharmaceuticals, chemical
manufacturing, and products where SDA is the solvent or reactant.
3.7.2.2
Create a New SDA Submission
Follow these steps to create a new Formula and/or Process for Article Made With Specially
Denatured Spirits Request (SDA) submission:
1. Select Formula and/or Process for Article Made with Specially Denatured Spirits from
the New drop-down menu. See Figure 154.
Figure 154: Create a New SDA – Select New Drop-Down Menu
The Company modal window displays. See Figure 155.
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Figure 155: Create a New SDA – Select Company Name
►Note: Fields marked with asterisks (*) are required fields.
2. Select the name for the company for which you are creating this submission. The system
pre-populates the company address information. See Figure 156.
Figure 156: Create a New SDA – Address Fields
3. Edit Submitter mailing address information if applicable.
►Note: Fields marked with asterisks (*) are required fields.
►Note: Company address information is not editable.
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►Note: By default, the Create New Formula radio button is selected. If you wish to revise an
existing formula, select the Revise Existing Formula radio button. You must populate the
information noted in Revised Formula.
4. Select the Continue button. The Company modal window closes and the Company tab
displays with the address information added. See Figure 157.
Company/Address Detail
Figure 157: Create a New SDA – Company Tab with Company Address Added
►Note: Whenever you see a Company or Address screen, you will also see the Start Date and
End Date fields. These fields indicate the dates during which the entity (generally the
Manufacturer) had ownership of a given submission or formula and/or when a given address
was active and/or valid (for any submission type). The majority of submissions will never show
an End Date. End Dates are generated only when formulas are adopted by, transferred to, or
removed from, a given company. This is referred to as formula adoption.
►Note: Please contact ALFD directly if you need assistance with formula adoption. Your email request should include information for both the sending and receiving companies (company
names, company codes, permit numbers, formula numbers, and dates of adoption, removal, or
transfer) involved for both the sending and receiving companies.
1. Confirm the Company/Address Detail information.
►Note: Select the Address Type link to edit any necessary information for the address type.
You cannot edit the Manufacturer address, but you may add a different one and then delete the
one you have selected. Select the checkbox next to the address and select the Delete button to
delete the address. A confirmation message box displays prompting you to confirm your action.
See Figure 158. Select the OK button to confirm.
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Figure 158: Create a New SDA – Delete Address Confirmation
2. Select the Add button to add a new address. The Address modal window displays. See
Figure 159.
Figure 159: Create a New SDA – Address Modal Window
3. Select the address type from the Address Type drop-down list. See Figure 160. The
system displays the address fields. See Figure 161.
Figure 160: Create a New SDA – Address Type
4. Enter the company address information in the available fields. See Figure 161. If you select
Foreign for Address Format, additional address fields display. See Figure 162.
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Figure 161: Create a New SDA – Address Fields (Domestic)
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Figure 162: Create a New SDA – Address Fields (Foreign)
►Note: Fields marked with asterisks (*) are required fields.
5. Select the OK button. The Address pop-up window closes and the Company tab displays
with the address information added.
6. Repeat the steps for all additional addresses needed for the submission.
►Note: If you add any company for which you are not an authorized Submitter, even after you
have either started with or entered one for which you are an authorized Submitter, you will not
be able to submit the submission. You will only be able to save as draft.
7. Select the Next button. The Main tab displays. See Figure 164.
►Note: For convenience, the system displays Contacts information at the bottom of the Main
tab as well as on the Company tab. See Figure 163.
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Contacts
Figure 163: Create a New SDA – Contacts
1. Confirm Contacts information (if any).
2. Add, edit, or delete Contacts through the Company tab if applicable following the steps in
Company/Address Detail.
Main Tab
Figure 164: Create a New SDA – Main Tab
►Note: Fields marked with asterisks (*) are required fields.
1. Create a new formula or revise an existing formula.
a. If you are creating a new formula:
i.
Select the Create New Formula radio button.
b. If you are revising an existing formula:
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i.
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Select the Revise Existing Formula radio button. The Revised Formula fields display
below the radio buttons. See Figure 165.
Revised Formula
►Note: You may change the submission from Revise to New by selecting the Create New
Formula radio button. You will not be able to change the submission from Revise to New until
you remove any revised formula information.
Figure 165: Create a New SDA – Revised Formula Fields
1. Select the Add button. The Revised Formula modal window displays. See Figure 166.
Figure 166: Create a New SDA – Revised Formula Modal Window
2. Enter the Formula Identifier by either entering the TTB Formula ID (if known) or entering one
of the following: Article Name, Manufacturer, or Date Approved.
►Note: This must be a closed submission formula if the formula exists in Formulas Online.
3. Select the OK button. The Revised Formula modal window closes and the Main tab
displays with the revised formula added. See Figure 167.
Figure 167: Create a New SDA – Revised Formula Added
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►Note: Select the checkbox next to the revised formula and select the Delete button to delete
the revised formula.
►Note: You may add additional revised formulas by selecting the Add button to display the
Revised Formula modal window and following Steps 1 – 3.
Article Information/Product Packing
Figure 168: Create a New SDA – Article Information
Figure 169: Create a New SDA – Product Packing
►Note: Fields marked with asterisks (*) are required fields.
1. Enter the Article Name or Use in the available field. See Figure 168.
2. Select the Article Code Number from the Article Code Number drop-down list. See Figure
170.
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Figure 170: Create a New SDA – Article Code Number Drop-Down List
3. Enter the Article Purpose in the available field.
4. Select the Product Is To Be Packaged In Pressurized Containers checkbox. The Product
Packing Information fields display. See Figure 169.
5. Enter the Type of Propellant.
6. Enter the Ratio of Propellant To Concentrate
7. Select the Next button. The Formula tab displays. See Figure 171.
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SDA/SDR Formula Details
Figure 171: Create a New SDA – Formula Tab
►Note: Fields marked with asterisks (*) are required fields.
1. Select the Add button. The SDA/SDR Ingredient pop-up window displays. See Figure 172.
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Figure 172: Create a New SDA – SDA/SDR Formula Ingredient Pop-Up Window
2. Select SDA/SDR formula from the SDA/SDR Formula drop-down list. See Figure 173.
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Figure 173: Create a New SDA – SDA/SDR Formula Drop-Down List
3. Enter proof and denaturants information in the available fields.
4. Select the OK button. The Formula tab displays. See Figure 175.
5. Repeat as many times if necessary to enter all SDA/SDR information.
►Note: Select the SDA/SDR Formula link to display the SDA/SDR Ingredient pop-up window
and edit the SDA/SDR information. Select the checkbox next to the SDA/SDR Formula and
select the Delete button to delete the SDA/SDR Formula. A confirmation message box displays
prompting you to confirm your action. See Figure 174. Select the OK button to confirm.
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Figure 174: Create a New SDA – Delete SDA/SDR Formula Confirmation
Formula and Process
Figure 175: Create a New SDA – Formula Tab with Formula and Process Added
►Note: Fields marked with asterisks (*) are required fields.
1. Select the checkbox if SDA/SDR is to be recovered from the manufacturing process.
2. Describe the Formula and Process in the text box.
3. Select the Next button. The Samples tab displays. See Figure 176.
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Sample Detail
Figure 176: Create a New SDA – Samples Tab
►Note: For SDA 39-C, oil samples are required. For SDA 38-B and SDA 38-F, samples are
recommended. All other SDA submissions do not require any samples but may include them.
Follow these steps to add a sample to the submission:
1. Select the Add button. The Sample modal window displays. See Figure 177.
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Figure 177: Create a New SDA – Sample Modal Window
2. Enter the sample information in the available fields.
►Note: Fields marked with asterisks (*) are required fields.
3. Select the OK button. The Sample modal window closes and the Sample tab displays. The
sample is added in the Sample Detail section. See Figure 178.
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Figure 178: Create a New SDA – Samples Tab with Sample Added
4. Repeat the steps to add each sample you are sending to TTB.
►Note: The system generates submission ID and sample IDs after you save as draft or
submit. Until then, sample IDs appear as “Pending.” The system prompts you to generate the
sample ID sheet once you submit. When it does, enter dates sent, print sample ID sheets, and
affix them to the physical samples or include them in the mailing package.
►Note: Select the Sample ID link to display the Sample pop-up window and edit the sample.
Select the checkbox next to the sample and select the Delete button to delete the sample. A
confirmation message box displays prompting you to confirm your action. See Figure 179.
Select the OK button to confirm.
Figure 179: Create a New SDA – Delete Sample Confirmation
Validate/Save as Draft
Before submitting, you may either:
1. Validate (check for errors without saving or submitting as final to TTB) to ensure that you
have completed the submission correctly. Select the Validate button. Red error messages
display indicating any issues found with the submission. See Figure 180. Alternatively, a
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green message displays indicating no issues were found with the submission. See Figure
181. Correct any errors and repeat this step until the submission is successfully validated.
You may save as draft with errors, but you must correct all errors before submitting a draft.
Figure 180: Create a New SDA – Unsuccessful Validation Message
Figure 181: Create a New SDA – Successful Validation Message
or
2. Save as Draft if you are not yet ready to submit, or if you are the Preparer/Reviewer (since
only a Submitter may actually submit the submission). Select the Save as Draft button.
Formulas Online stores your submission until you or an authorized Submitter return to
finalize the submission. See Figure 182.
Figure 182: Create a New SDA – Save As Draft Confirmation
Submit SDA Submission
Follow these steps to submit your SDA submission:
1. Select the Perjury Statement checkbox at the bottom of any tab to acknowledge you have
read, understood, and complied with instructions for filing the application. See Figure 183.
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Figure 183: Create a New SDA – Perjury Statement
2. Select the Submit button. The Submission Confirmation page displays with links to the
Submission ID and the Samples tab (where applicable). The SDA submission is
successfully submitted. See Figure 184.
Figure 184: Create a New SDA – Submission Confirmation
TTB will contact you by e-mail when analysis has been completed or if additional information
is needed.
3. Select the return to the Samples link in the submission confirmation to enter sample sent
dates and print sample ID sheets if you included samples in the submission.
►Note: Only users with authenticated Submitter roles may submit submissions. Users with
authenticated Preparer/Reviewer roles for any of the permit numbers included with the
submission may perform all other submission preparation functions, but are not allowed to
submit as final to TTB for processing.
3.7.2.2.1
Enter a Sample Sent Date for SDA Submissions
See Section 3.13 Entering Sample Sent Date for sample sent date instructions.
3.7.2.2.2
Print a Sample ID Sheet for SDA Submissions
See Section 3.14 Printing Sample ID Sheets for sample sending instructions.
3.7.2.2.3
Comments and Docs/Links for SDA Submissions
See Section 3.8 Adding, Editing, and Deleting Comments for comment instructions. See
Section 3.9 Uploading Attachments and Linking Submissions for upload and link instructions.
3.7.2.2.4
Edit, Correct, and Resubmit an SDA Submission
Before submitting, you may edit the submission at will. After submitting, you will be unable to
edit until/unless TTB informs you that your submission needs correction. See Section 3.10
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Editing, Correcting, and Resubmitting Submissions for editing, correction, and resubmission
instructions.
3.7.2.2.5
Copy an Existing SDA Submission
See Section 3.11 Copying Existing Submissions for copy instructions.
3.7.2.2.6
Print an SDA Submission
See Section 3.12 Printing Submissions for print instructions.
3.7.2.2.7
Withdraw an SDA Submission
See Section 3.21.2 Withdraw a Submission for instructions on how to withdraw an active
submission prior to TTB process completion.
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3.7.3
Formulas Online 2.0 Online Industry Member User Manual
Formula and Process for Nonbeverage Product Request (Drawback)
This section discusses the basic information for Formula and Process for Nonbeverage Product
Request (Drawback) submissions in the Formulas Online system. This section includes the
following information:
•
•
3.7.3.1
General Drawback Information – See Section 3.7.3.1 General Drawback Information
Create a New Drawback Submission – See Section 3.7.3.2 Create a New Drawback
Submission
General Drawback Information
These screens allow you to create, edit, verify, and submit a new Formula and Process for
Nonbeverage Product Request (Drawback) submission in the Formulas Online system.
Nonbeverage drawback alcohol is pure alcohol, the same as that used for consumption.
However, when a manufacturer uses that alcohol in the production of a food, flavor, medicine, or
perfume that is approved by the Nonbeverage Products Laboratory as unfit for beverage
purposes, he or she can claim a return on most of the distilled spirits excise tax paid. Use the
Drawback submission to submit a formula for a nonbeverage product.
3.7.3.2
Create a New Drawback Submission
Follow these steps to create a new Formula and Process for Nonbeverage Product Request
(Drawback) submission:
1. Select Formula and Process for Nonbeverage Product from the New drop-down menu.
See Figure 185.
Figure 185: Create a New Drawback – Select New Drop-Down Menu
The Company modal window displays. See Figure 186.
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Figure 186: Create a New Drawback – Select Company Name
►Note: Fields marked with asterisks (*) are required fields.
2. Select the name for the company for which you are creating this submission. The system
pre-populates the company address information. See Figure 187.
Figure 187: Create a New Drawback – Address Fields
3. Edit Submitter mailing address information if applicable.
►Note: Fields marked with asterisks (*) are required fields.
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►Note: Company address information is not editable.
►Note: By default, the Create New Formula radio button is selected. If you wish to supersede
an existing formula, select the Supersede Existing Formula radio button. You will be prompted
to populate the information noted in Superseded Formula.
4. Select the Continue button and proceed to Company/Address Detail. The Company tab
displays with the address information added. See Figure 188.
Company/Address Detail
Figure 188: Create a New Drawback – Company Tab with Company Address Added
►Note: Whenever you see a Company or Address screen, you will also see the Start Date and
End Date fields. These fields indicate the dates during which the entity (generally the
Manufacturer) had ownership of a given submission or formula and/or when a given address
was active and/or valid (for any submission type). The majority of submissions will never show
an End Date. End Dates are generated only when formulas are adopted by, transferred to, or
removed from, a given company. This is referred to as formula adoption.
►Note: Please contact ALFD directly if you need assistance with formula adoption. Your email request should include information for both the sending and receiving companies (company
names, company codes, permit numbers, formula numbers, and dates of adoption, removal, or
transfer) involved for both the sending and receiving companies.
1. Confirm the Company/Address Detail information.
►Note: Select the Address Type link to edit any necessary information for the address type.
You cannot edit the Manufacturer address, but you may add a different one and then delete the
one you have selected. Select the checkbox next to the address and select the Delete button to
delete the address. A confirmation message box displays prompting you to confirm your action.
See Figure 189. Select the OK button to confirm.
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Figure 189: Create a New Drawback – Delete Address Confirmation
2. Select the Add button to add a new address. The Address modal window displays. See
Figure 190.
Figure 190: Create a New Drawback – Address Modal Window
3. Select the address type from the Address Type drop-down list. See Figure 191. The
system displays the address fields. See Figure 192.
Figure 191: Create a New Drawback – Address Type
4. Enter the company address information in the available fields. See Figure 192. If you select
Foreign for Address Format, additional address fields display. See Figure 193.
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Figure 192: Create a New Drawback – Address Fields (Domestic)
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Figure 193: Create a New Drawback – Address Fields (Foreign)
►Note: Fields marked with asterisks (*) are required fields.
5. Select the OK button. The Address modal window closes and the Company tab displays
with the address information added.
6. Repeat the steps for all additional addresses needed for the submission.
►Note: If you add any company for which you are not an authorized Submitter, even after you
have either started with or entered one for which you are an authorized Submitter, you will not
be able to submit the submission. You will only be able to save as draft.
7. Select the Next button. The Main tab displays. See Figure 195.
►Note: For convenience, the system displays Contacts information at the bottom of the Main
tab as well as on the Company tab. See Figure 194.
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Contacts
Figure 194: Create a New Drawback – Contacts
1. Confirm Contacts information (if any).
2. Add, edit, or delete Contacts through the Company tab if applicable following the steps in
Company/Address Detail.
Main Tab
Figure 195: Create a New Drawback – Main Tab
►Note: Fields marked with asterisks (*) are required fields.
1. Create a new formula or supersede an existing formula.
a. If you are creating a new formula:
i.
Enter the Company Formula Number in the text box to the right of the Company
Formula #. This must be a numeric value.
b. If you are superseding an existing formula:
i.
Select the Supersede Existing Formula radio button. The Supersedes Formula fields
display below the radio buttons. See Figure 196.
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Superseded Formula
►Note: You may change the submission from Supersede to New by selecting the Create New
Formula radio button. You will not be able to change the submission from Supersede to New
until you delete any superseded formula information.
►Note: A single formula may supersede multiple formulas.
Figure 196: Create a New Drawback – Supersedes Formula Fields
1. Select the Add button. The Superseded Formula modal window displays. See Figure 197.
Figure 197: Create a New Drawback – Superseded Formula Modal Window
2. Select the Closed TTB Formula ID or Closed Company Formula #.
or
3. Enter the TTB Formula ID.
or
4. Select the Company Code and enter the Company Formula #.
5. Select the OK button. The Superseded Formula modal window closes and the Main tab
displays with the superseded formula added. See Figure 198.
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Figure 198: Create a New Drawback – Superseded Formula Added
►Note: Select the checkbox next to the superseded formula and select the Delete button to
delete the superseded formula. A confirmation message box displays prompting you to confirm
your action. See Figure 199. Select the OK button to confirm.
Figure 199: Create a New Drawback – Delete Superseded Formula Confirmation
►Note: You may add additional superseded formulas by selecting the Add button to display
the Superseded Formula modal window and following Steps 1 – 5.
Product Type
Figure 200: Create a New Drawback – Product Type Specified
►Note: Fields marked with asterisks (*) are required fields.
1. Enter the Product Name in the available field.
2. Select the Product Type from the Product Type drop-down list. See Figure 201.
Figure 201: Create a New Drawback – Product Type Drop-Down List
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►Note: If you select the product type “Dietary Supplement,” it will automatically default the
process type of the Drawback submission to “Dietary Supplement” in the Formula tab. This will
display Dietary Supplement-specific fields.
3. Enter the Kind of Spirits On Which Drawback Will Be Claimed in the available field.
4. Select the Next button. The Formula tab displays. See Figure 202 and Figure 203.
Formula Tab
Figure 202: Create a New Drawback – Formula Tab (Top)
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Figure 203: Create a New Drawback – Formula Tab (Bottom)
Follow these steps to add formula information to the submission:
1. Select your process type.
2. Enter information applicable to your selected process type. Required fields and sections
vary depending upon the selected process type. The sections available are as follows:
a. Summary – All process types
b. Alcoholic Beverage Use – All process types
c. Alcoholic Components/Compounded Flavors – All process types except Dietary
Supplements
d. Nonalcoholic Components – All process types except Dietary Supplements
e. Dietary Supplement Components – Dietary Supplements only
f.
Additional Details – All process types
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Summary
Figure 204: Create a New Drawback – Summary
Follow these steps to add summary information to the submission:
1. Enter summary information applicable to your selected process type.
►Note: Fields marked with asterisks (*) are required fields.
►Note: Measurements Used will pre-populate the type of Units of Measurement used in the
Ingredients pop-up windows.
2. Optional Step: Select the checkbox next to Is calculated alcohol content of finished product
not the same as declared alcohol content? to display applicable and complete fields.
Figure 205: Create a New Drawback – Calculated Not Same As Declared Alcohol Content Fields
Process Type
Follow these steps to add process type information to the submission:
1. Select the process type from the Process Type drop-down list. See Figure 206.
Figure 206: Create a New Drawback – Process Type Drop-Down List
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►Note: The default selection is “Dietary Supplements” if “Dietary Supplements” was selected
as a product type in the Main tab. “Dietary Supplements” will not display as an option in the
Process Type drop-down list if it was not selected as a product type.
►Note: The primary difference between pop-up windows fields between Simple
Mixture/Filtration and Washed Extracts is that Washed Extracts pop-up windows will include a
checkbox for whether the ingredient is soluble. A process type of “Other” will contain all
possible fields except Dietary Supplement-specific fields.
Alcoholic Beverage Use
Figure 207: Create a New Drawback – Alcoholic Beverage Use
Follow these steps to add alcoholic beverage use information to the submission:
1. Add alcoholic beverage use information.
a. Select the checkbox to indicate whether the finished product is to be used in alcoholic
beverage. The subsequent fields only display if this checkbox is selected.
b. Select the checkbox to indicate whether the product contains natural flavoring.
c. Select the checkbox to indicate whether the product contains > 0.1% artificial flavoring.
d. Select the checkbox to indicate whether the product contains a color additive and, if so,
enter name of additive. The additive field only displays if this checkbox is selected.
e. Select the checkbox to indicate whether all FDA Approved Ingredients are without
limitation.
f.
Enter the Parts Per Million (PPM) for the TTB Limited Ingredients listed.
►Note: You may enter a Parts Per Million (PPM) value of up to 999,999 in all TTB Limited
Ingredients fields.
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Alcoholic Components/Compounded Flavors
Figure 208: Create a New Drawback – Alcoholic Components/Compounded Flavors
Follow these steps to add alcoholic components/compounded flavors ingredient information to
the submission:
1. Add all alcoholic components/compounded flavors ingredient information.
a. Alcoholic Components (Eligible Alcohol)
b. Alcoholic Components (Disapproved Intermediates)
c. Alcoholic Components (Ineligible Alcohol)
Alcoholic Components (Eligible Alcohol)
Figure 209: Create a New Drawback – Alcoholic Components (Eligible Alcohol) for Simple Mix or
Filtration
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Figure 210: Create a New Drawback – Alcoholic Components (Eligible Alcohol) for Washed
Extracts
Follow these steps to add alcoholic components (eligible alcohol) ingredient information to the
submission:
1. Select the checkbox to indicate that the product contains eligible alcohol.
2. Select the Add button. The Alcoholic Components (Eligible Alcohol) pop-up window
displays. See Figure 209 and Figure 210.
3. Enter the required alcoholic components (eligible alcohol) ingredient information.
►Note: Fields marked with asterisks (*) are required fields.
4. Select the OK button. The Alcoholic Components (Eligible Alcohol) pop-up window closes
and the Formula tab displays. The ingredient is added in the Eligible Alcohol section. See
Figure 211.
Figure 211: Create a New Drawback – Alcoholic Components (Eligible Alcohol) Information Added
5. Repeat the steps to add all alcoholic components (eligible alcohol) ingredient information.
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►Note: Select the Ingredient link to display the Alcoholic Components (Eligible Alcohol) popup window and edit the alcoholic components (eligible alcohol) ingredient information. Select
the checkbox next to the alcoholic components (eligible alcohol) ingredient and select the
Delete button to delete the ingredient. A confirmation message box displays prompting you to
confirm your action. See Figure 212. Select the OK button to confirm.
Figure 212: Create a New Drawback – Delete Alcoholic Components (Eligible Alcohol) Ingredient
Confirmation
Alcoholic Components (Disapproved Intermediates)
Figure 213: Create a New Drawback – Alcoholic Components (Disapproved Intermediates) for
Simple Mix or Filtration
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Figure 214: Create a New Drawback – Alcoholic Components (Disapproved Intermediates) for
Washed Extracts
Follow these steps to add alcoholic components (disapproved intermediates) ingredient
information to the submission:
1. Select the checkbox to indicate that the product contains disapproved intermediates.
2. Select the Add button. The Alcoholic Components (Disapproved Intermediates) pop-up
window displays. See Figure 213 and Figure 214.
3. Enter the required alcoholic components (disapproved intermediates) ingredient information.
►Note: Fields marked with asterisks (*) are required fields.
►Note: If you select Yes in the Contains Colors field, the FDA Approved field displays allowing
you to enter the information. If you select Yes in the Limited Ingredients field, the Names and %
by Weight field displays allowing you to enter the information.
►Note: If the alcoholic components (disapproved intermediates) ingredient is a previously
submitted formula, you may provide formula identifying information to help facilitate the
processing of the Drawback submission.
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►Note: You may search for a submission and populate the existing formula information (e.g.,
TTB Formula ID, Company Code, and Company Formula ID). Alternately, you may enter the
Company Code and Company Formula # directly on the Alcoholic Components (Disapproved
Intermediates) pop-up window.
4. Optional Step: Select the Select button next to TTB Formula ID. The Search Formulas popup window displays. See Figure 215.
Figure 215: Create a New Drawback – Search Formulas Pop-Up Window
a. Enter the search criteria in the available fields.
b. Select Search button. The Formulas Search Results pop-up window displays. See
Figure 216.
Figure 216: Create a New Drawback – Formulas Search Results Pop-Up Window
c. Select the TTB Formula ID link. The Formulas Search Results pop-up window closes
and the Alcoholic Components (Disapproved Intermediates) pop-up window displays.
The TTB Formula ID, Company Code, and Company Formula ID fields are populated.
Select the Clear button to clear the fields.
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5. Select the OK button. The Alcoholic Components (Disapproved Intermediates) pop-up
window closes and the Formula tab displays. The ingredient is added in the Disapproved
Intermediates section. See Figure 217.
Figure 217: Create a New Drawback – Alcoholic Components (Disapproved Intermediates)
Information Added
6. Repeat the steps for all alcoholic components (disapproved intermediates) ingredients.
►Note: Select the Ingredient link to display the Alcoholic Components (Disapproved
Intermediates) pop-up window and edit the alcoholic components (disapproved intermediates)
ingredient information. Select the checkbox next to the alcoholic components (disapproved
intermediates) ingredient and select the Delete button to delete the ingredient. A confirmation
message box displays prompting you to confirm your action. See Figure 212. Select the OK
button to confirm.
Figure 218: Create a New Drawback – Delete Alcoholic Components (Disapproved Intermediates)
Ingredient Confirmation
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Alcoholic Components (Ineligible Alcohol)
Figure 219: Create a New Drawback – Alcoholic Components (Ineligible Alcohol) for Simple
Mixture or Filtration
Figure 220: Create a New Drawback – Alcoholic Components (Ineligible Alcohol) for Washed
Extracts
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Follow these steps to add alcoholic components (ineligible alcohol) ingredient information to the
submission:
1. Select the checkbox to indicate that the product contains ineligible alcohol.
2. Select the Add button. The Alcoholic Components (Ineligible Alcohol) pop-up window
displays. See Figure 219 and Figure 220.
3. Enter the required alcoholic components (ineligible alcohol) ingredient information.
►Note: Fields marked with asterisks (*) are required fields.
►Note: If you select Yes in the Contains Colors field, the FDA Approved field displays allowing
you to enter the information. If you select Yes in the Limited Ingredients field, the Names and %
by Weight field displays allowing you to enter the information.
►Note: If the finished alcohol ingredient is a previously submitted formula, you may provide
formula identifying information to help facilitate the processing of the Drawback submission.
►Note: You may search for a submission and populate the existing formula information (e.g.,
TTB Formula ID, Company Code, and Company Formula ID). Alternately, you may enter the
Company Code and Company Formula # directly on the Alcoholic Components (Ineligible
Alcohol) pop-up window.
4. Optional Step: Select the Select button next to TTB Formula ID. The Search Formulas popup window displays. See Figure 221.
Figure 221: Create a New Drawback – Search Formulas Pop-Up Window
a. Enter the search criteria in the available fields.
b. Select Search button. The Formulas Search Results pop-up window displays. See
Figure 222.
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Figure 222: Create a New Drawback – Formulas Search Results Pop-Up Window
c. Select the TTB Formula ID link. The Formulas Search Results pop-up window closes
and the Alcoholic Components (Ineligible Alcohol) pop-up window displays. The TTB
Formula ID, Company Code, and Company Formula ID fields are populated. Select the
Clear button to clear the fields.
5. Select the OK button. The Alcoholic Components (Ineligible Alcohol) pop-up window closes
and the Formula tab displays. The ingredient is added in the Ineligible Alcohol section. See
Figure 223.
Figure 223: Create a New Drawback – Alcoholic Components (Ineligible Alcohol) Information
Added
6. Repeat the steps for all alcoholic components (ineligible alcohol) ingredients.
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►Note: Select the Ingredient link to display the Alcoholic Components (Ineligible Alcohol) popup window and edit the alcoholic components (ineligible alcohol) ingredient information. Select
the checkbox next to the alcoholic components (ineligible alcohol) ingredient and select the
Delete button to delete the ingredient. A confirmation message box displays prompting you to
confirm your action. See Figure 212. Select the OK button to confirm.
Figure 224: Create a New Drawback – Delete Alcoholic Components (Ineligible Alcohol) Ingredient
Confirmation
Nonalcoholic Components
Figure 225: Create a New Drawback – Nonalcoholic Components
Follow these steps to add nonalcoholic components ingredient information to the submission:
1. Enter all nonalcoholic components ingredient information.
a. Nonalcoholic Components (Ingredients by Group)
b. Nonalcoholic Components (Individual Solid Ingredients)
c. Nonalcoholic Components (Individual Liquid Ingredients)
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Nonalcoholic Components (Ingredients by Group)
Figure 226: Create a New Drawback – Nonalcoholic Components (Ingredients by Group)
Follow these steps to add nonalcoholic components (ingredients by group) ingredient
information to the submission:
1. Select the checkbox to indicate that the product contains ingredients by group.
2. Select the Add button. The Nonalcoholic Components (Ingredients by Group) pop-up
window displays. See Figure 226.
3. Enter the required nonalcoholic components (ingredients by group) ingredient information.
►Note: Fields marked with asterisks (*) are required fields.
►Note: Enter the Predominant Chemical Information in the following order, separated by
commas: (1) Name, (2) FEMA #, and (3) Weight (which varies depending on units of
measurement used).
4. Select the OK button. The Nonalcoholic Components (Ingredients by Group) pop-up
window closes and the Formula tab displays. The ingredient is added in the Ingredients by
Group section. See Figure 227.
Figure 227: Create a New Drawback – Nonalcoholic Components (Ingredients by Group)
Information Added
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5. Repeat the steps for all nonalcoholic components (ingredients by group) ingredients.
►Note: Select the Ingredient link to display the Nonalcoholic Components (Ingredients by
Group) pop-up window and edit the nonalcoholic components (ingredients by group) ingredient
information. Select the checkbox next to the nonalcoholic components (ingredients by group)
ingredient information and select the Delete button to delete the ingredient. A confirmation
message box displays prompting you to confirm your action. See Figure 228. Select the OK
button to confirm.
Figure 228: Create a New Drawback – Delete Nonalcoholic Components (Ingredients by Group)
Ingredient Confirmation
Nonalcoholic Components (Individual Solid Ingredients)
Figure 229: Create a New Drawback – Nonalcoholic Components (Individual Solid Ingredients)
Follow these steps to add nonalcoholic components (individual solid ingredients) ingredient
information to the submission:
1. Select the checkbox to indicate that the product contains individual solid ingredients.
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2. Select the Add button. The Nonalcoholic Components (Individual Solid Ingredients) pop-up
window displays. See Figure 229.
3. Enter the required nonalcoholic components (individual solid ingredients) ingredient
information.
►Note: Fields marked with asterisks (*) are required fields.
►Note: If you select Yes in the Limited Ingredients field, the Names and % by Weight field
displays allowing you to enter the information.
4. Select the OK button. The Nonalcoholic Components (Individual Solid Ingredients) pop-up
window closes and the Formula tab displays. The ingredient is added in the Individual
Ingredients (Solids) section. See Figure 230.
Figure 230: Create a New Drawback – Nonalcoholic Components (Individual Solid Ingredients)
Information Added
5. Repeat the steps for all nonalcoholic components (individual solid ingredients) ingredients.
►Note: Select the Ingredient link to display the Nonalcoholic Components (Individual Solid
Ingredients) pop-up window and edit the nonalcoholic components (individual solid ingredients)
ingredient information. Select the checkbox next to the nonalcoholic components (individual
solid ingredients) ingredient information and select the Delete button to delete the ingredient. A
confirmation message box displays prompting you to confirm your action. See Figure 231.
Select the OK button to confirm.
Figure 231: Create a New Drawback – Delete Nonalcoholic Components (Individual Solid
Ingredients) Ingredient Confirmation
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Nonalcoholic Components (Individual Liquid Ingredients)
Figure 232: Create a New Drawback – Nonalcoholic Components (Individual Liquid Ingredients)
Follow these steps to add nonalcoholic components (individual liquid ingredients) ingredient
information to the submission:
1. Select the checkbox to indicate that the product contains individual liquid ingredients.
2. Select the Add button. The Nonalcoholic Components (Individual Liquid Ingredients) popup window displays. See Figure 232.
3. Enter the required nonalcoholic components (individual liquid ingredients) information.
►Note: Fields marked with asterisks (*) are required fields.
►Note: If you select Yes in the Limited Ingredients field, the Names and % by Weight field
displays allowing you to enter the information.
►Note: When adding a liquid ingredient, if the process type is “Other,” you will see the quantity
sufficient (Q.S) checkbox. This field may be selected when you have added a liquid Q.S to
display the total yield.
4. Select the OK button. The Nonalcoholic Components (Individual Liquid Ingredients) pop-up
window closes and the Formula tab displays. The ingredient is added in the Individual
Ingredients (Liquids) section. See Figure 233.
Figure 233: Create a New Drawback – Nonalcoholic Components (Individual Liquid Ingredients)
Information Added
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5. Repeat the steps to add all nonalcoholic components (individual liquid ingredients).
►Note: Select the Ingredient link to display the Nonalcoholic Components (Individual Liquid
Ingredients) pop-up window and edit the nonalcoholic components (individual liquid ingredients)
ingredient information. Select the checkbox next to the nonalcoholic components (individual
liquid ingredients) ingredient information and select the Delete button to delete the ingredient. A
confirmation message box displays prompting you to confirm your action. See Figure 234.
Select the OK button to confirm.
Figure 234: Create a New Drawback – Delete Nonalcoholic Components (Individual Liquid
Ingredients) Ingredient Confirmation
Dietary Supplement Components
Figure 235: Create a New Drawback – Dietary Supplement Components
Follow these steps to add dietary supplement components ingredient information to the
submission:
1. Enter all dietary supplement components ingredient information.
a. Dietary Supplement Components (Herbs)
b. Dietary Supplement Components (Liquids)
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Dietary Supplement Components (Herbs)
Figure 236: Create a New Drawback – Dietary Supplement Components (Herbs)
Follow these steps to add dietary supplement components (herbs) ingredient information to the
submission:
1. Select the checkbox to indicate that the product contains herbs.
2. Select the Add button. The Dietary Supplement Components (Herbs) pop-up window
displays. See Figure 236.
3. Enter required dietary supplement components (herbs) ingredient information.
►Note: Fields marked with asterisks (*) are required fields.
4. Select the OK button. The Dietary Supplement Components (Herbs) pop-up window closes
and the Formula tab displays. The ingredient is added in the Herbs section. See Figure
237.
Figure 237: Create a New Drawback – Dietary Supplement Components (Herbs) Information Added
5. Repeat the steps for all dietary supplement components (herbs) ingredients.
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►Note: Select the Ingredient link to display the Dietary Supplement Components (Herbs) popup window and edit the dietary supplement components (herbs) ingredient information. Select
the checkbox next to the dietary supplement components (herbs) ingredient information and
select the Delete button to delete the ingredient. A confirmation message box displays
prompting you to confirm your action. See Figure 238. Select the OK button to confirm.
Figure 238: Create a New Drawback – Delete Dietary Supplement Components (Herbs) Ingredient
Confirmation
Dietary Supplement Components (Liquids)
Figure 239: Create a New Drawback – Dietary Supplement Components (Liquids)
Follow these steps to add dietary supplement components (liquids) ingredient information to the
submission:
1. Select the checkbox to indicate that the product contains liquid ingredients.
2. Select the Add button. The Dietary Supplement Components (Liquids) pop-up window
displays. See Figure 239.
3. Enter the required dietary supplement components (liquids) ingredient information.
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►Note: Fields marked with asterisks (*) are required fields.
4. Select the OK button. The Dietary Supplement Components (Liquids) pop-up window
closes and the Formula tab displays. The ingredient is added in the Liquids section. See
Figure 240.
Figure 240: Create a New Drawback – Dietary Supplement Components (Liquids) Information
Added
5. Repeat the steps to add all dietary supplement components (liquids) ingredients.
►Note: Select the Ingredient link to display the Dietary Supplement Components (Liquids)
pop-up window and edit the dietary supplement components (liquids) ingredient information.
Select the checkbox next to the dietary supplement components (liquids) ingredient information
and select the Delete button to delete the ingredient. A confirmation message box displays
prompting you to confirm your action. See Figure 241. Select the OK button to confirm.
Figure 241: Create a New Drawback – Delete Dietary Supplement Components (Liquids) Ingredient
Confirmation
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Additional Details
Figure 242: Create a New Drawback – Additional Details
1. Enter any additional details.
a. Unfit for Beverage Statement
b. Taste Panel Results
c. Formula Information and Process
►Note: Fields marked with asterisks (*) are required fields.
2. Select the Next button. The Samples tab displays. See Figure 243.
Sample Detail
Figure 243: Create a New Drawback – Samples Tab
►Note: Drawback submissions require samples for any products not produced in the United
States and for all dietary supplements. All other Drawback submissions do not require any
samples but may include them.
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Follow these steps to add a sample to the submission:
1. Select the Add button. The Sample modal window displays. See Figure 244.
Figure 244: Create a New Drawback – Sample Modal Window
2. Enter the sample information in the available fields.
►Note: Fields marked with asterisks (*) are required fields.
3. Select the OK button. The Sample modal window closes and the Sample tab displays. The
sample is added in the Sample Detail section. See Figure 245.
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Figure 245: Create a New Drawback – Samples Tab with Sample Added
4. Repeat the steps to add each sample you are sending to TTB.
►Note: The system generates submission ID and sample IDs after you save as draft or
submit. Until then, sample IDs appear as “Pending.” The system prompts you to generate the
sample ID sheet once you submit. When it does, enter dates sent, print sample ID sheets, and
affix them to the physical samples or include them in the mailing package.
►Note: Select the Sample ID link to display the Sample modal window and edit the sample.
Select the checkbox next to the sample and select the Delete button to delete the sample. A
confirmation message box displays prompting you to confirm your action. See Figure 246.
Select the OK button to confirm.
Figure 246: Create a New Drawback – Delete Sample Confirmation
Validate/Save as Draft
Before submitting, you may either:
1. Validate (check for errors without saving or submitting as final to TTB) to ensure that you
have completed the submission correctly. Select the Validate button. Red error messages
display indicating any issues found with the submission. See Figure 247. Alternatively, a
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green message displays indicating no issues were found with the submission. See Figure
248. Correct any errors and repeat this step until the submission is successfully validated.
You may save as draft with errors, but you must correct all errors before submitting a draft.
Figure 247: Create a New Drawback – Unsuccessful Validation Message
Figure 248: Create a New Drawback – Successful Validation Message
or
2. Save as Draft if you are not yet ready to submit, or if you are the Preparer/Reviewer (since
only a Submitter may actually submit the submission). Select the Save as Draft button and
Formulas Online stores your submission until you or an authorized Submitter return to
finalize the submission. See Figure 249.
Figure 249: Create a New Drawback – Save As Draft Confirmation
Submit Drawback Submission
Follow these steps to submit your drawback submission:
1. Select the Perjury Statement checkbox at the bottom of any tab to acknowledge you have
read, understood, and complied with instructions for filing the application. See Figure 250.
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Figure 250: Create a New Drawback – Perjury Statement
2. Select the Submit button. The Submission Confirmation page displays with links to the
Submission ID and the Samples tab (where applicable). The drawback submission is
successfully submitted. See Figure 251.
Figure 251: Create a New Drawback – Submission Confirmation
TTB will contact you by e-mail when analysis has been completed or if additional information
is needed.
3. Select the return to the Samples link in the submission confirmation to enter sample sent
dates and print sample ID sheets if you included samples in the submission.
►Note: Only users with authenticated Submitter roles may submit submissions. Users with
authenticated Preparer/Reviewer roles for any of the permit numbers included with the
submission may perform all other submission preparation functions, but are not allowed to
submit as final to TTB for processing.
3.7.3.2.1
Enter a Sample Sent Date for Drawback Submissions
See Section 3.13 Entering Sample Sent Date for sample sent date instructions.
3.7.3.2.2
Print a Sample ID Sheet for Drawback Submissions
See Section 3.14 Printing Sample ID Sheets for sample sending instructions.
3.7.3.2.3
Comments and Docs/Links for Drawback Submissions
See Section 3.8 Adding, Editing, and Deleting Comments for comment instructions. See
Section 3.9 Uploading Attachments and Linking Submissions for upload and link instructions.
3.7.3.2.4
Edit, Correct, and Resubmit a Drawback Submission
Before submitting, you may edit the submission at will. After submitting, you will be unable to
edit until/unless TTB informs you that your submission needs correction. See Section 3.10
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Editing, Correcting, and Resubmitting Submissions for editing, correction, and resubmission
instructions.
3.7.3.2.5
Copy an Existing Drawback Submission
See Section 3.11 Copying Existing Submissions for copy instructions.
3.7.3.2.6
Print a Drawback Submission
See Section 3.12 Printing Submissions for print instructions.
3.7.3.2.7
Withdraw a Drawback Submission
See Section 3.21.2 Withdraw a Submission for instructions on how to withdraw an active
submission prior to TTB process completion.
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3.7.4
Formulas Online 2.0 Online Industry Member User Manual
Formula and Process for Nonbeverage Product Request (Rider)
This section discusses the basic information for Formula and Process for Nonbeverage Product
Request (Rider) submissions in the Formulas Online system. This section includes the
following information:
•
•
3.7.4.1
General Rider Information – See Section 3.7.4.1 General Rider Information
Create a New Rider Submission – See Section 3.7.4.2 Create a New Rider
Submission
General Rider Information
These screens allow you to create, edit, verify, and submit a new Formula and Process for
Nonbeverage Product Request (Rider) submission in the Formulas Online system.
Nonbeverage drawback alcohol is pure alcohol, the same as that used for consumption.
However, when a manufacturer uses that alcohol in the production of a food, flavor, medicine, or
perfume that is approved by the Nonbeverage Products Laboratory as unfit for beverage
purposes, he or she can claim a return on most of the distilled spirits excise tax paid. Use the
Rider submission to describe changes in one or more previously approved Drawback formulas
or processes.
3.7.4.2
Create a New Rider Submission
Follow these steps to create a new Formula and Process for Nonbeverage Product Request
(Rider) submission:
1. Select Formula and Process for Nonbeverage Product – Rider from the New drop-down
menu. See Figure 252.
Figure 252: Create a New Rider – Select New Drop-Down Menu
The Company modal window displays. See Figure 253.
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Figure 253: Create a New Rider – Select Company Name
2. Select the name for the company for which you are creating this submission. The system
pre-populates the company address information. See Figure 254.
Figure 254: Create a New Rider – Address Fields
3. Edit Submitter mailing address information if applicable.
►Note: Fields marked with asterisks (*) are required fields.
►Note: Company address information is not editable.
1. Select the Continue button. The Company modal window closes and the Company tab
displays with the address information added. See Figure 255.
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Company/Address Detail
Figure 255: Create a New Rider – Company Tab with Company Address Added
►Note: Whenever you see a Company or Address screen, you will also see the Start Date and
End Date fields. These fields indicate the dates during which the entity (generally the
Manufacturer) had ownership of a given submission or formula and/or when a given address
was active and/or valid (for any submission type). The majority of submissions will never show
an End Date. End Dates are generated only when formulas are adopted by, transferred to, or
removed from, a given company. This is referred to as formula adoption.
►Note: Please contact ALFD directly if you need assistance with formula adoption. Your email request should include information for both the sending and receiving companies (company
names, company codes, permit numbers, formula numbers, and dates of adoption, removal, or
transfer) involved for both the sending and receiving companies.
1. Confirm the Company/Address Detail information.
►Note: Select the Address Type link to edit any necessary information for the address type.
You cannot edit the Manufacturer address, but you may add a different one and then delete the
one you have selected. Select the checkbox next to the address and select the Delete button to
delete the address. A confirmation message box displays prompting you to confirm your action.
See Figure 256. Select the OK button to confirm.
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Figure 256: Create a New Rider – Delete Address Confirmation
2. Select the Add button to add a new address. The Address modal window displays. See
Figure 257.
Figure 257: Create a New Rider – Address Modal Window
3. Select the address type from the Address Type drop-down list. See Figure 258. The
system displays the address fields. See Figure 259.
Figure 258: Create a New Rider – Address Type
4. Enter the company address information in the available fields. See Figure 259. If you select
Foreign for Address Format, additional address fields display. See Figure 260.
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Figure 259: Create a New Rider – Address Fields (Domestic)
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Figure 260: Create a New Rider – Address Fields (Foreign)
►Note: Fields marked with asterisks (*) are required fields.
5. Select the OK button. The Address modal window closes and the Company tab displays
with the address information added.
6. Repeat the steps for all additional addresses needed for the submission.
►Note: If you add any company for which you are not an authorized Submitter, even after you
have either started with or entered one for which you are an authorized Submitter, you will not
be able to submit the submission. You will only be able to save as draft.
7. Select the Next button. The Main tab displays. See Figure 262.
►Note: For convenience, the system displays Contacts information at the bottom of the Main
tab as well as on the Company tab. See Figure 261.
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Contacts
Figure 261: Create a New Rider – Contacts
1. Confirm Contacts information (if any).
2. Add, edit, or delete Contacts through the Company tab if applicable following the steps in
Company/Address Detail.
Main Tab
Figure 262: Create a New Rider – Main Tab
►Note: Fields marked with asterisks (*) are required fields.
1. Enter the Product Name in the available field.
2. If you are superseding an existing formula, follow the steps in Superseded Formula.
3. Select the Next button. The Formula tab displays. See Figure 266.
Superseded Formula
►Note: A single formula may supersede multiple formulas.
1. Select the Add button. The Superseded Formula modal window displays. See Figure 263.
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Figure 263: Create a New Rider – Superseded Formula
2. Select the Closed TTB Formula ID or Closed Company Formula #.
or
3. Enter the TTB Formula ID.
or
4. Select the Company Code and enter the Company Formula #.
5. Select the OK button. The Main tab displays The Superseded Formula modal window
closes and the Main tab displays with the superseded formula added. See Figure 264.
Figure 264: Create a New Rider – Superseded Formula Added
►Note: Select the checkbox next to the superseded formula and select the Delete button to
delete the superseded formula. A confirmation message box displays prompting you to confirm
your action. See Figure 265. Select the OK button to confirm.
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Figure 265: Create a New Rider – Delete Superseded Formula Confirmation
►Note: You may add additional superseded formulas by selecting the Add button to display
the Superseded Formula modal window and following Steps 1 – 5.
Description of Revisions
Figure 266: Create a New Rider – Formula Tab
►Note: Fields marked with asterisks (*) are required fields.
1. Add Description of revisions and/or additions to the original formula information.
2. Select the Next button. The Samples tab displays. See Figure 267.
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Sample Detail
Figure 267: Create a New Rider – Samples Tab
►Note: Rider submissions do not require any samples but may include them.
Follow these steps to add a sample to the submission:
1. Select the Add button. The Sample modal window displays. See Figure 268.
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Figure 268: Create a New Rider – Sample Modal Window
2. Enter the sample information in the available fields.
►Note: Fields marked with asterisks (*) are required fields.
3. Select the OK button. The Sample pop-up window closes and the Sample tab displays.
The sample is added in the Sample Detail section. See Figure 269.
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Figure 269: Create a New Rider – Samples Tab with Sample Added
4. Repeat the steps to add each sample you are sending to TTB.
►Note: The system generates submission ID and sample IDs after you save as draft or
submit. Until then, sample IDs appear as “Pending.” The system prompts you to generate the
sample ID sheet once you submit. When it does, enter dates sent, print sample ID sheets, and
affix them to the physical samples or include them in the mailing package.
►Note: Select the Sample ID link to display the Sample pop-up window and edit the sample.
Select the checkbox next to the sample and select the Delete button to delete the sample. A
confirmation message box displays prompting you to confirm your action. See Figure 270.
Select the OK button to confirm.
Figure 270: Create a New Rider – Delete Sample Confirmation
Validate/Saving as Draft/Submitting
Before submitting, you may either:
1. Validate (check for errors without saving or submitting as final to TTB) to ensure that you
have completed the submission correctly. Select the Validate button. Red error messages
display indicating any issues found with the submission. See Figure 271. Alternatively, a
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green message displays indicating no issues were found with the submission. See Figure
272. Correct any errors and repeat this step until the submission is successfully validated.
You may save as draft with errors, but you must correct all errors before submitting a draft.
Figure 271: Create a New Rider – Unsuccessful Validation Message
Figure 272: Create a New Rider – Successful Validation Message
or
2. Save as Draft if you are not yet ready to submit, or if you are the Preparer/Reviewer (since
only a Submitter may actually submit the submission). Select the Save as Draft button and
Formulas Online stores your submission until you or an authorized Submitter return to
finalize the submission. See Figure 273.
Figure 273: Create a New Rider – Save As Draft Confirmation
Submit Rider Submission
Follow these steps to submit your rider submission:
1. Select the Perjury Statement checkbox at the bottom of any tab to acknowledge you have
read, understood, and complied with instructions for filing the application. See Figure 274.
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Figure 274: Create a New Rider – Perjury Statement
2. Select the Submit button. The Submission Confirmation page displays with links to the
Submission ID and the Samples tab (where applicable). The rider submission is
successfully submitted. See Figure 275.
Figure 275: Create a New Rider – Submission Confirmation
TTB will contact you by e-mail when analysis has been completed or if additional information
is needed.
3. Select the return to the Samples link in the submission confirmation to enter sample sent
dates and print sample ID sheets if you included samples in the submission.
►Note: Only users with authenticated Submitter roles may submit submissions. Users with
authenticated Preparer/Reviewer roles for any of the permit numbers included with the
submission may perform all other submission preparation functions, but are not allowed to
submit as final to TTB for processing.
3.7.4.2.1
Enter a Sample Sent Date for Rider Submissions
See Section 3.13 Entering Sample Sent Date for sample sent date instructions.
3.7.4.2.2
Print a Sample ID Sheet for Rider Submissions
See Section 3.14 Printing Sample ID Sheets for sample sending instructions.
3.7.4.2.3
Comments and Docs/Links for Rider Submissions
See Section 3.8 Adding, Editing, and Deleting Comments for comment instructions. See
Section 3.9 Uploading Attachments and Linking Submissions for upload and link instructions.
3.7.4.2.4
Edit, Correct, and Resubmit a Rider Submission
Before submitting, you may edit the submission at will. After submitting, you will be unable to
edit until/unless TTB informs you that your submission needs correction. See Section 3.10
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Editing, Correcting, and Resubmitting Submissions for editing, correction, and resubmission
instructions.
3.7.4.2.5
Copy an Existing Rider Submission
See Section 3.11 Copying Existing Submissions for copy instructions.
3.7.4.2.6
Print a Rider Submission
See Section 3.12 Printing Submissions for print instructions.
3.7.4.2.7
Withdraw a Rider Submission
See Section 3.21.2 Withdraw a Submission for instructions on how to withdraw an active
submission prior to TTB process completion.
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3.8
Formulas Online 2.0 Online Industry Member User Manual
ADDING, EDITING, AND DELETING COMMENTS
This section discusses the basic information for adding, editing, and deleting comments in the
Formulas Online system. This section includes the following information:
•
•
•
3.8.1
Add Comments – See Section 3.8.1 Add Comments
Edit Comments – See Section 3.8.2 Edit Comments
Delete Comments – See Section 3.8.3 Delete Comments
Add Comments
Follow these steps to add comments when creating or editing a submission:
1. Select the Comment link in the action bar. Alternatively, select the Comments tab in the
submission. See Figure 276.
Figure 276: Add Comments – Comments Tab
2. Select the Add button. The Comment modal window displays. See Figure 277.
Figure 277: Add Comments – Comment Modal Window
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3. Enter comments in the available field.
►Note: Fields marked with asterisks (*) are required fields.
4. Select the OK button. The Comments modal window closes and the comments are added
in the Comments Detail. See Figure 278.
Figure 278: Add Comments – Comments Tab with Comments Added
5. Repeat the steps to add additional comments.
3.8.2
Edit Comments
Follow these steps to edit a comment when creating or editing a submission:
1. Select the Comments tab in the submission. See Figure 279.
Figure 279: Edit Comments – Comments Tab
2. Select the Comment link. The Comments modal window displays. See Figure 280.
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Figure 280: Edit Comments – Comment Modal Window
3. Edit comments in the available field.
►Note: You may only edit comments you have added.
4. Select the OK button. The Comments modal window closes and the comments are updated
in the Comments Detail. See Figure 281.
Figure 281: Edit Comments – Comments Tab with Comments Updated
5. Repeat the steps to edit additional comments.
3.8.3
Delete Comments
Follow these steps to delete a comment when creating or editing a submission:
1. Select the Comments tab in the submission. See Figure 282.
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Figure 282: Delete Comments – Comments Tab
2. Select the checkbox(es) next to the comment(s) you wish to delete.
►Note: You may only delete comments you have added.
3. Select the Delete button. A confirmation message box displays prompting you to confirm
your action. See Figure 283.
Figure 283: Delete Comments – Delete Comment Confirmation
4. Select the OK button to confirm. The confirmation message box closes and the comments
are deleted from the Comments Detail. See Figure 284.
Figure 284: Delete Comments – Comments Tab with Comments Deleted
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3.9
Formulas Online 2.0 Online Industry Member User Manual
UPLOADING ATTACHMENTS AND LINKING SUBMISSIONS
This section discusses the basic information for uploading attachments and linking submissions
in the Formulas Online system. This section includes the following information:
•
•
3.9.1
Upload Attachments – See Section 3.9.1 Upload Attachments
Link Submissions – See Section 3.9.2 Link Submissions
Upload Attachments
Follow these steps to upload attachments to a submission:
1. Select the Upload link in the action bar. The Attachment modal window displays. See
Figure 286. Proceed to Submission Documents & Links.
Alternatively, select the Docs/Links tab in the submission. The Docs/Links tab displays.
See Figure 285.
Document & Link Detail
Figure 285: Upload Attachments – Docs/Links Tab
2. In the Submission Documents section, select the Upload button. The Attachment modal
window displays. See Figure 286.
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Submission Documents & Links
Figure 286: Upload Attachments – Attachment Modal Window
3. Enter a description for the file in the Description field.
4. Select a type from the Type drop-down list. See Figure 287.
Figure 287: Upload Attachments – Type Drop-Down List
►Note: Make sure you select the correct type for the corresponding attachment. For example,
if a Method of Manufacture attachment is required and uploaded, Method of Manufacture must
be the selected type.
5. Select the Browse button next to the File field to browse and select the file.
►Note: Fields marked with asterisks (*) are required fields.
6. Select the OK button. The Attachment modal window closes and the file is added in the
Submission Documents. See Figure 288.
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Figure 288: Upload Attachments – Docs/Links Tab with Attachment Added
►Note: Virus checking is a part of the upload process. When you see a virus-related error or
comment, take appropriate action. Otherwise, you will not notice anti-virus activity.
7. Repeat the steps to upload all attachments.
►Note: Attachments will not be available for display until the submission is saved as draft or
submitted.
►Note: Select the edit link next to the attachment to display the Attachment modal window and
edit the attachment. Select the checkbox(es) next to the attachment(s) and select the Delete
button to delete the attachment(s). A confirmation message box displays prompting you to
confirm your action. See Figure 289. Select the OK button to confirm.
Figure 289: Upload Attachments – Delete Attachment Confirmation
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3.9.2
Formulas Online 2.0 Online Industry Member User Manual
Link Submissions
Follow these steps to link a submission to another submission:
1. Select the Docs/Links tab in the submission. The Docs/Links tab displays. See Figure 290.
Figure 290: Link Submissions – Docs/Links Tab
2. In the Submission Links section, select the Add button. The Submission Links modal
window displays. See Figure 291.
Submission Links
Figure 291: Link Submissions – Submission Link Modal Window
3. Enter the Link Submission ID and Link Description in the available fields.
►Note: Fields marked with asterisks (*) are required fields.
4. Select the OK button. The Submission Link modal window closes and the link is added in
the Submission Links. See Figure 292.
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Figure 292: Link Submissions – Docs/Links Tab with Submission Link Added
5. Repeat the steps to associate this submission with other submissions.
6. Optional Step: Select the Submission ID link to confirm that you have linked to the desired
submission.
►Note: The Submission ID link will only display if you have read access to the submission.
You do not require read access to add the submission link.
►Note: Select the edit link next to the link to display the Submission Link modal window and
edit the link. Select the checkbox(es) next to the link(s) and select the Delete button to delete
the link(s). A confirmation message box displays prompting you to confirm your action. See
Figure 293. Select the OK button to confirm.
Figure 293: Link Submissions – Delete Submission Link Confirmation
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3.10
Formulas Online 2.0 Online Industry Member User Manual
EDITING, CORRECTING, AND RESUBMITTING SUBMISSIONS
This section discusses the basic information for editing, correcting, and resubmitting
submissions in the Formulas Online system. This section includes the following information:
•
•
3.10.1
Edit Submissions Needing Correction – See Section 3.10.1 Edit Submissions
Needing Correction
Resubmit Submissions – See Section 3.10.2 Resubmit Submissions
Edit Submissions Needing Correction
Before submitting, you may edit the submission at will. After submitting, you will be unable to
edit until/unless TTB informs you that your submission needs correction.
TTB will inform you via e-mail if your submission has been returned for correction. Beverage
formula submitters have 30 days to correct their returned submissions. There are no deadlines
for returned nonbeverage formula submissions. You need to pay careful attention to the
information conveyed about the submission on the Needs Correction tab for the submission.
Follow these steps to correct a submission:
1. Locate the submission needing correction using one of the following methods:
a. Select the link in the e-mail you have received from TTB and login into Formulas Online.
See Figure 294.
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Figure 294: Edit Submissions Needing Correction – E-Mail Notification
b. Perform a search for the submission. See Section 3.15 Searching for Submissions,
Samples, and Formulas for more information.
c. Locate the submission you need to correct on the My Submissions home page. The
Submission Status will be “Needs Correction.”
2. Select the Submission ID link to display the submission.
3. Select the Needs Correction tab. See Figure 295. The Needs Correction tab details the
reasons why the submission is being returned for correction.
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Needs Correction Information
Figure 295: Edit Submissions Needing Correction – Needs Correction Tab
Return/Needs Correction Reason Description Details
4. Select Needs Correction Reason link. The Return Reason pop-up window displays. See
Figure 296.
Figure 296: Edit Submissions Needing Correction – Return Reason Pop-Up Window
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5. Select the OK button. The Return Reason pop-up window closes and the Return tab
displays.
6. Advance through the submission by selecting the tabs, editing the fields and making
corrections, additions, or deletions as needed.
7. Resubmit when you are done following the steps in Section 3.10.2 Resubmit Submissions.
3.10.2
Resubmit Submissions
Follow these steps to resubmit a submission that required corrections:
1. If you are resubmitting with a new or replacement sample, you must add the
new/replacement sample entry on the Samples tab. After you have submitted, enter the
Sample Sent Date and print out a new sample ID sheet for that sample. See Section 3.13
Entering Sample Sent Date and Section 3.14 Printing Sample ID Sheets.
2. Select the Perjury Statement checkbox to acknowledge you have read, understood, and
complied with instructions for filing the application. See Figure 297.
Figure 297: Edit Submissions Needing Correction – Perjury Statement
3. Select the Submit button. The Submission Confirmation page displays with links to the
Submission ID, Unauthorized Users tab, and the Samples tab (where applicable). The
submission is successfully re-submitted. See Figure 298.
Figure 298: Edit Submissions Needing Correction – Submission Confirmation
TTB will contact you by e-mail when analysis has been completed or if additional information
is needed.
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3.11
Formulas Online 2.0 Online Industry Member User Manual
COPYING EXISTING SUBMISSIONS
Follow these steps to copy a submission to use as a base for a new submission:
1. Perform a search for the submission. See Section 3.15 Searching for Submissions,
Samples, and Formulas for more information.
Alternatively, locate the submission you wish to copy on the My Submissions home page.
►Note: Any submission other than a User Registration submission may be copied.
2. Select the Submission ID link to display the submission.
3. Select the Copy as New link in the action bar. A confirmation message box displays
prompting you to confirm your action. See Figure 299.
Figure 299: Copying Existing Submissions – Copy as New Confirmation
4. Select the OK button to confirm. The confirmation message box closes and a confirmation
message box displays prompting you to link the copy to the original submission. See Figure
300.
Figure 300: Copying Existing Submissions – Link New and Original Submissions Confirmation
►Note: The link will only appear on the new submission.
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5. Select the OK button. The confirmation message box closes and the Main tab displays with
the copied submission.
►Note: Only those editable fields necessary to create a new submission will be copied.
6. Advance through the submission by selecting the tabs.
a. Make desired selections and enter new data as appropriate, just as if this were a new
submission from scratch.
b. When a sample should be associated with the submission, you will need to re-enter
sample information.
7. Optional Step: By default, the new submission will not have any of the Submission
Documents that were associated with the original submission. You may prefer to add any or
all of them. See Section 3.9.1 Upload Attachments for more information.
8. Optional Step: If you did not select the OK button earlier when asked if you wanted to link
the new submission to the original one, the Submission Links section is empty. If you
omitted linking the submissions initially and decide to link them later, you may also do so.
See Section 3.9.2 Link Submissions for more information.
9. Make any desired changes and proceed as usual (this becomes, in effect, a new
submission).
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3.12
Formulas Online 2.0 Online Industry Member User Manual
PRINTING SUBMISSIONS
This section discusses the basic information for printing submissions in the Formulas Online
system. This section includes the following information:
•
•
3.12.1
Print Functions (Internet Explorer) – See Section 3.12.1 Print Functions (Internet
Explorer)
Print Functions (Submissions) – See Section 3.12.2 Print Functions (Submissions)
Print Functions (Internet Explorer)
Formulas Online supports standard Internet Explorer print functions. Follow these steps to print
a page in Formulas Online:
1. Go to the page in Formulas Online you wish to print. If you are on the My Submissions
home page or a listing page (i.e., Search Results), select the PrintView button to display a
printable view of your page.
2. Select File > Print from the Internet Explorer menu or select the
displays. See Figure 301.
icon. The Print dialog
Figure 301: Printing Submissions – Print Dialog
3. Select the Print button. The page is sent to the selected printer and printed.
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3.12.2
Formulas Online 2.0 Online Industry Member User Manual
Print Functions (Submissions)
Formulas Online supports printing printer-friendly versions of submissions. Using the action
bar, you can print from any tab of a submission. Follow these steps to print a submission:
1. Perform a search for the submission. See Section 3.15 Searching for Submissions,
Samples, and Formulas for more information.
Alternatively, locate the submission you wish to print on the My Submissions home page.
2. Select the Submission ID link to display the submission.
3. Select the Print link in the action bar. The Print Submission pop-up window displays. For
non-Uniform submissions, the “TTB Form 5100.51 (pilot)” option will not display. See Figure
302.
Figure 302: Printing Submissions – Print Pop-Up Window
4. Select the radio button next to the Print Range.
a. “TTB Form 5100.51 (pilot)” will display the populated TTB F 5100.51 form from a
Uniform submission. See Figure 303.
b. “All” will display all tabs for the submission. See Figure 304 – Figure 307.
c. “Current Tab” will display only the tab you were viewing when you selected the Print link.
See Figure 308.
d. “Formula Summary” will display data from the Main and Formula tabs for Drawback
submissions and data from the Main, Formula, Results, and Needs Correction tabs for
Uniform, Rider, and SDA submissions. See Figure 309 and Figure 310.
5. Select the OK button. The Print Submission pop-up window closes and the printable
version of the submission displays.
►Note: Check your page orientation settings before printing. Most pages print well as Portrait,
but some Formula and Sample pages are wider and print best as Landscape.
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Figure 303: Printing Submissions – Printable TTB F 5100.51 Form
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Figure 304: Printing Submissions – All (Top)
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Figure 305: Printing Submissions – All (Middle 1)
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Figure 306: Printing Submissions – All (Middle 2)
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Figure 307: Printing Submissions – All (Bottom)
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Figure 308: Printing Submissions – Current Tab
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Figure 309: Printing Submissions – Formula Summary (Top)
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Figure 310: Printing Submissions – Formula Summary (Bottom)
6. Select the Print this page button. The Print dialog displays. See Figure 301.
7. Select the Print button. The printable version of the submission is sent to the selected
printer and printed.
8. Select the
the page.
in the upper right corner of the printable version of the submission to close
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3.13
Formulas Online 2.0 Online Industry Member User Manual
ENTERING SAMPLE SENT DATE
Not every submission requires a sample. When a sample is required, however, you may enter
a sample sent date and print a sample ID sheet.
In order to submit a sample to TTB, enter the date you will send the sample, print a sample ID
sheet for each sample in the submission, attach the sample ID sheet to the sample, and send
the sample to the appropriate laboratory.
Follow these steps to enter a sample sent date:
1. Perform a search for the submission. See Section 3.15 Searching for Submissions,
Samples, and Formulas for more information.
Alternatively, locate the submission on the My Submissions home page.
2. Select the Submission ID link to display the submission.
3. Select the Samples tab.
4. Select the checkbox next to the Sample ID for each sample you plan to send.
►Note: Select the top-level checkbox to select all the samples. Deselect the ones you do not
wish to send or have already sent.
5. Select Enter Date Sent from the For Selected Samples drop-down list.
6. Enter the date in the Date field. See Figure 311.
►Note: The Date field format is MM/DD/YYYY. Enter it in manually or place your cursor in the
field to display a pop-up calendar to find the correct date.
Figure 311: Entering Sample Sent Date – Samples Tab with Enter Date Sent Selected
7. Select the Go button. The Date Sent field is updated with the sample sent date. See Figure
312.
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Figure 312: Entering Sample Sent Date – Samples Tab with Enter Date Sent Added
8. Select the Save button.
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3.14
Formulas Online 2.0 Online Industry Member User Manual
PRINTING SAMPLE ID SHEETS
Not every submission requires a sample. When a sample is required, however, you may enter
a sample sent date and print a sample ID sheet.
Follow these steps to print a sample ID sheet:
1. Enter the Sample Sent date following the steps in Section 3.13 Entering Sample Sent Date.
2. Select the checkbox next to the Sample ID for each sample you wish to send.
►Note: Select the top-level checkbox to select all the samples. Deselect the ones you do not
wish to send or have already sent.
3. Select Print Sample ID Sheet from the For Selected Samples drop-down list. See Figure
313.
Figure 313: Printing Sample ID Sheets – Samples Tab with Print Sample ID Sheet Sent Selected
4. Select the Go button. The printable sample ID sheet displays. See Figure 314.
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Figure 314: Printing Sample ID Sheets – Printable Sample ID Sheet
►Note: If you generate this label prior to saving, the application indicates a null value for your
sample ID.
5. Select the Print this page button. The Print dialog displays. See Figure 315.
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Figure 315: Printing Sample ID Sheets – Print Dialog
6. Select the Print button. The printable version of the sample ID sheet is sent to the selected
printer and printed.
7. Select the
in the upper right corner of the printable version of the sample ID sheet to
close the page.
8. Attach the sample ID sheet to your sample shipment and ship the samples as directed.
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3.15
Formulas Online 2.0 Online Industry Member User Manual
SEARCHING FOR SUBMISSIONS, SAMPLES, AND FORMULAS
This section discusses the basic information for searching for submissions, samples, and
formulas in the Formulas Online system. This section includes the following information:
•
•
Quick Searches – See Section 3.15.1 Quick Searches
Advanced Searches – See Section 3.15.2 Advanced Searches
3.15.1
Quick Searches
There are three types of quick searches in the Formulas Online system:
•
•
•
Search for Submissions – See Section 3.15.1.1 Search for Submissions
Search for Samples – See Section 3.15.1.2 Search for Samples
Search for Formulas – See Section 3.15.1.3 Search for Formulas
3.15.1.1
Search for Submissions
►Note: You may search for submissions in the Formulas Online system for which you have
the privilege to access.
Follow these steps to perform a search for a submission:
1. Enter the Submission ID in the search text field.
►Note: Enter a minimum of 4 numbers of the Submission ID followed by the “%” special
character to perform a wildcard search.
2. Select Submissions from the search drop-down list. See Figure 316.
►Note: By default, Submissions will be selected.
Figure 316: Search for Submissions – Enter Search Criteria
3. Select the Search button or press the Enter key. The search results display. See Figure
317.
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Figure 317: Search for Submissions – Search Results
4. Select the Submission ID link. The submission displays with the Main tab selected. See
Figure 318.
Figure 318: Search for Submissions – Submission Detail (Main Tab)
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3.15.1.2
Formulas Online 2.0 Online Industry Member User Manual
Search for Samples
►Note: You may search for samples in the Formulas Online system for which you have the
privilege to access.
Follow these steps to perform a search for a sample:
1. Enter the Sample ID in the search text field.
►Note: Enter a minimum of 4 numbers of the Sample ID followed by the “%” special character
to perform a wildcard search.
2. Select Samples from the search drop-down list. See Figure 319.
Figure 319: Search for Samples – Enter Search Criteria
3. Select the Search button or press the Enter key. The search results display listing the
submissions containing the Sample ID. See Figure 320.
Figure 320: Search for Samples – Search Results
4. Select the Submission ID link. The submission displays with the Main tab selected. See
Figure 321.
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Figure 321: Search for Samples – Submission Detail (Main Tab)
5. Select the Samples tab. See Figure 322.
Figure 322: Search for Samples – Submission Detail (Samples Tab)
6. Select the Sample ID link. The Sample modal window displays. See Figure 323.
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Figure 323: Search for Samples – Sample Modal Window
3.15.1.3
Search for Formulas
►Note: You may search for formulas in the Formulas Online system for which you have the
privilege to access.
Follow these steps to perform a search for a formula:
1. Enter the TTB Formula ID in the search text field.
►Note: Enter a minimum of 4 numbers of the TTB Formula ID followed by the “%” special
character to perform a wildcard search.
2. Select Formulas from the search drop-down list. See Figure 324.
Figure 324: Search for Formulas – Enter Search Criteria
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3. Select the Search button or press the Enter key. The search results display listing the
submissions containing the Formula ID. See Figure 325.
Figure 325: Search for Formulas – Search Results
4. Select the Submission ID link. The submission displays with the Main tab selected. See
Figure 326.
Figure 326: Search for Formulas – Submission Detail (Main Tab)
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3.15.2
Formulas Online 2.0 Online Industry Member User Manual
Advanced Searches
There is one type of advanced searches in the Formulas Online system:
•
Search for Submissions/Formulas – See Section 3.15.2.1 Search for
Submissions/Formulas
3.15.2.1
Search for Submissions/Formulas
►Note: You may search for submissions/formulas in the Formulas Online system for which
you have the privilege to access.
Follow these steps to perform a search for submissions/formulas:
1. Select the Advanced Search button next to the Search button. See Figure 327.
Figure 327: Search for Submissions/Formulas – Advanced Search
The Search Submissions and Formulas page displays. See Figure 328.
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Figure 328: Search for Submissions/Formulas – Search Submissions and Formulas
2. Enter or select the search criteria in the available fields.
►Note: Press the CTRL key to select multiple values from the drop-down lists. Use the “%”
special character to perform a wildcard search.
►Note: Product/Class Type changes based on the Commodity type selected. Other available
search criteria displays based on the Submission Name selected.
3. Select the Search button. The search results display listing the submissions matching the
search criteria. See Figure 329.
►Note: Select the Clear button to clear the available fields.
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Figure 329: Search for Submissions/Formulas – Search Results
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3.16
Formulas Online 2.0 Online Industry Member User Manual
TEXT MENU
In compliance with 508 standards, Formulas Online provides a text menu in addition to the
graphic menu. Figure 330 details the Text Menu.
Figure 330: Text Menu
3.16.1
Display the Text Menu
Follow these steps to display the Text Menu:
1. Select the Text Menu link in the main navigation banner. The Text Menu displays. See
Figure 330.
2. Use buttons to move through the screens. Use the Tab key to move through editable fields.
3. Use submenu links to create new submissions or perform the tasks mentioned.
4. If you wish to return to Graphic Menu display, select the Graphic Menu link in the main
navigation banner.
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3.17
Formulas Online 2.0 Online Industry Member User Manual
MY PROFILE
The User Profile page provides the ability to view and edit some of your user profile information
submitted during the registration process. This page also allows you to change your system
password and view all active permit numbers that you have registered. Figure 331 and Figure
332 detail the User Profile page.
►Note: You may NOT view requested but not yet approved, deleted, or inactive permit
numbers for your user account in the User Profile page.
Figure 331: User Profile (Top)
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Figure 332: User Profile (Bottom)
3.17.1
Update My Profile
Follow these steps to view and/or edit your user profile information:
1. Select the My Profile link in the Main Navigation Menu. The User Profile page displays.
See Figure 331 and Figure 332.
2. Make changes to your personal information and business e-mail addresses if applicable.
3. Make changes to your authentication questions and answers if applicable.
4. Select the Save button. An informational message displays at the top of the page stating
your changes have been successfully saved.
5. Select the Change Password button to change your system password. See Section 3.18
Change Password.
6. Select the Cancel button to exit without making changes.
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3.18
Formulas Online 2.0 Online Industry Member User Manual
CHANGE PASSWORD
Passwords expire every 90 days and you will be required to change your password before
expiration. You can change your password at any time through the Password Change Utility. If
you login to Formulas Online when your password is due to expire, a confirmation message box
displays reminding you to change your password through the Password Change Utility. See
Figure 333. You may select the OK button and follow the steps in Section 3.18.3 Reset Your
Expired Password to change your password through the Password Change Utility.
Figure 333: Change Password Reminder Confirmation
If your password expires before you are able to change your password, an error message
displays when you attempt to login to Formulas Online. See Figure 334.
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Figure 334: Expired Password Error Message
You may follow the steps in Section 3.18.3 Reset Your Expired Password to reset your expired
password through the Password Change Utility.
If you attempt to login to Formulas Online multiple times with an invalid user name/password
combination, you will lock your account. An error message displays stating your account is
locked. See Figure 335.
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Figure 335: Locked Account Error Message
You may reset your password to unlock your account. Follow the steps in Section 3.18.4
Unlock Your Locked Account to unlock your account by resetting your password through the
Password Change Utility.
If you have simply forgotten your password, but it is not expired, you may follow the steps in
Section 3.18.2 Reset Your Forgotten Password to reset your forgotten password through the
Password Change Utility.
After one year of inactivity, your user name will also be deleted and you will need to re-register if
you wish to resume using Formulas Online. Follow the steps in Section 3.4.2 Create a New
User Registration to re-register.
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3.18.1
Formulas Online 2.0 Online Industry Member User Manual
Change Your Password
Follow these steps to change a Formulas Online system password through the Password
Change Utility:
1. Select the My Profile link from the main navigation banner. The My Profile page displays.
See Figure 331 and Figure 332.
2. Select the Change Password link. A confirmation message box displays stating you will be
logged out to perform this action. See Figure 336.
Figure 336: Change Password – Change Password Logout Confirmation
3. Select the OK button to confirm. The confirmation message box closes and you are logged
out of Formulas Online. The Password Change Utility displays. You are prompted to enter
your user name. See Figure 337.
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Figure 337: Change Password – Password Change Utility User Name Validation
4. Enter your user name in the User Name field.
5. Select the Get Security Code button. An email containing a security code is sent to the
email account you registered with TTB. See Figure 338. You are prompted to enter the
security code you received from TTB. See Figure 339.
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Figure 338: Change Password – Security Code Email
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Figure 339: Change Password – Password Change Utility Security Code Validation
►Note: If you change your mind, select the Exit button to exit the Password Change Utility.
6. Enter the security code you received from TTB in the Security Code field.
7. Select the Submit button. You are prompted to answer one of the three authentication
questions you entered when you filled out the user registration initially. See Figure 340.
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Figure 340: Change Password – Password Change Utility Main Page
►Note: If you change your mind, select the Exit button to exit the Password Change Utility.
8. Enter the answer for your security question in the available field.
9. Enter the password in the New Password field.
10. Enter the password in the Retype New Password field.
►Note: Passwords must meet the following complexity rules:
•
•
•
•
•
Password must be at least 8 characters long.
Password must not contain your user name.
Password must contain at least 1 UPPERCASE, 1 lowercase, 1 digit, and 1 special
character.
You cannot reuse a password that has been used in the last 10 times or within the last
48 hours.
You cannot use the following special characters: ' (single-quote), " (double-quote), _
(underscore), = (equal sign), spaces, & (ampersand), and @ (at sign).
11. Select the Submit button. A confirmation message displays stating your password was
successfully changed. See Figure 341.
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Figure 341: Change Password – Password Change Successful
12. Close your web browser window.
13. Follow the steps in Section 3.3.1 Access Formulas Online through the TTB Online Portal
Page to login to Formulas Online using your user name and new password
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3.18.2
Formulas Online 2.0 Online Industry Member User Manual
Reset Your Forgotten Password
Follow these steps to reset a forgotten Formulas Online system password through the
Password Change Utility:
1. From your web browser, enter https://www.ttbonline.gov/ in the address field.
2. Press the Enter key. The TTB Online Portal page displays. See Figure 18.
3. Select the New or forgotten password? link. The Password Change Utility displays. You
are prompted to enter your user name. See Figure 342.
Figure 342: Reset Forgotten Password – Password Change Utility User Name Validation
4. Enter your user name in the User Name field.
5. Select the Get Security Code button. An email containing a security code is sent to the
email account you registered with TTB. See Figure 343. You are prompted to enter the
security code you received from TTB. See Figure 344.
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Figure 343: Reset Forgotten Password – Security Code Email
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Figure 344: Reset Forgotten Password – Password Change Utility Security Code Validation
►Note: If you change your mind, select the Exit button to exit the Password Change Utility.
6. Enter the security code you received from TTB in the Security Code field.
7. Select the Submit button. You are prompted to answer one of the three authentication
questions you entered when you filled out the user registration initially. See Figure 345.
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Figure 345: Reset Forgotten Password – Password Change Utility Main Page
►Note: If you change your mind, select the Exit button to exit the Password Change Utility.
8. Enter the answer for your security question in the available field.
9. Enter the password in the New Password field.
10. Enter the password in the Retype New Password field.
►Note: Passwords must meet the following complexity rules:
•
•
•
•
•
Password must be at least 8 characters long.
Password must not contain your user name.
Password must contain at least 1 UPPERCASE, 1 lowercase, 1 digit, and 1 special
character.
You cannot reuse a password that has been used in the last 10 times or within the last
48 hours.
You cannot use the following special characters: ' (single-quote), " (double-quote), _
(underscore), = (equal sign), spaces, & (ampersand), and @ (at sign).
11. Select the Submit button. A confirmation message displays stating your password was
successfully changed. See Figure 346.
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Figure 346: Reset Forgotten Password – Password Change Successful
12. Close your web browser window.
13. Follow the steps in Section 3.3.1 Access Formulas Online through the TTB Online Portal
Page to login to Formulas Online using your user name and new password.
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3.18.3
Formulas Online 2.0 Online Industry Member User Manual
Reset Your Expired Password
Follow these steps to reset an expired Formulas Online system password through the Password
Change Utility:
1. From your web browser, enter https://www.ttbonline.gov/ in the address field.
2. Press the Enter key. The TTB Online Portal page displays. See Figure 18.
3. Select the Expired password? link. The Password Change Utility displays. You are
prompted to enter your user name. See Figure 347.
Figure 347: Reset Expired Password – Password Change Utility User Name Validation
4. Enter your user name in the User Name field.
5. Select the Get Security Code button. An email containing a security code is sent to the
email account you registered with TTB. See Figure 348. You are prompted to enter the
security code you received from TTB. See Figure 349.
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Figure 348: Reset Expired Password – Security Code Email
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Figure 349: Reset Expired Password – Password Change Utility Security Code Validation
►Note: If you change your mind, select the Exit button to exit the Password Change Utility.
6. Enter the security code you received from TTB in the Security Code field.
7. Select the Submit button. You are prompted to answer one of the three authentication
questions you entered when you filled out the user registration initially. See Figure 350.
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Figure 350: Reset Expired Password – Password Change Utility Main Page
►Note: If you change your mind, select the Exit button to exit the Password Change Utility.
8. Enter the answer for your security question in the available field.
9. Enter the password in the New Password field.
10. Enter the password in the Retype New Password field.
►Note: Passwords must meet the following complexity rules:
•
•
•
•
•
Password must be at least 8 characters long.
Password must not contain your user name.
Password must contain at least 1 UPPERCASE, 1 lowercase, 1 digit, and 1 special
character.
You cannot reuse a password that has been used in the last 10 times or within the last
48 hours.
You cannot use the following special characters: ' (single-quote), " (double-quote), _
(underscore), = (equal sign), spaces, & (ampersand), and @ (at sign).
11. Select the Submit button. A confirmation message displays stating your password was
successfully changed. See Figure 351.
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Figure 351: Reset Expired Password – Password Change Successful
12. Close your web browser window.
13. Follow the steps in Section 3.3.1 Access Formulas Online through the TTB Online Portal
Page to login to Formulas Online using your user name and new password.
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3.18.4
Formulas Online 2.0 Online Industry Member User Manual
Unlock Your Locked Account
Follow these steps to unlock a locked Formulas Online account through the Password Change
Utility:
1. From your web browser, enter https://www.ttbonline.gov/ in the address field.
2. Press the Enter key. The TTB Online Portal page displays. See Figure 18.
3. Select the New or forgotten password? link. The Password Change Utility displays. You
are prompted to enter your user name. See Figure 352.
Figure 352: Unlock Locked Account – Password Change Utility User Name Validation
4. Enter your user name in the User Name field.
5. Select the Submit button. An email containing a security code is sent to the email account
you registered with TTB. See Figure 353. You are prompted to enter the security code you
received from TTB. See Figure 354.
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Figure 353: Unlock Locked Account – Security Code Email
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Figure 354: Unlock Locked Account – Password Change Utility Security Code Validation
►Note: If you change your mind, select the Exit button to exit the Password Change Utility.
6. Enter the security code you received from TTB in the Security Code field.
7. Select the Submit button. You are prompted to answer one of the three authentication
questions you entered when you filled out the user registration initially. See Figure 355.
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Figure 355: Unlock Locked Account – Password Change Utility Main Page
►Note: If you change your mind, select the Exit button to exit the Password Change Utility.
8. Enter the answer for your security question in the available field.
9. Enter the password in the New Password field.
10. Enter the password in the Retype New Password field.
►Note: Passwords must meet the following complexity rules:
•
•
•
•
•
Password must be at least 8 characters long.
Password must not contain your user name.
Password must contain at least 1 UPPERCASE, 1 lowercase, 1 digit, and 1 special
character.
You cannot reuse a password that has been used in the last 10 times or within the last
48 hours.
You cannot use the following special characters: ' (single-quote), " (double-quote), _
(underscore), = (equal sign), spaces, & (ampersand), and @ (at sign).
11. Select the Submit button. A confirmation message displays stating your password was
successfully changed. See Figure 356.
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Figure 356: Unlock Locked Account – Password Change Successful
12. Close your web browser window.
13. Follow the steps in Section 3.3.1 Access Formulas Online through the TTB Online Portal
Page to login to Formulas Online using your user name and new password.
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3.19
Formulas Online 2.0 Online Industry Member User Manual
CONTACT US
The Contact Us link displays the Contact TTB page. The Contact TTB page provides
information on how to contact ALFD Customer Service via the ALFD mailing address, Phone
Number, Fax Number, or ALFD e-mail address. Figure 357 details the Contact TTB page.
Figure 357: Contact TTB
3.19.1
Access Contact Us
Follow these steps to access the Contact TTB page through the Contact Us link:
1. Select Contact Us link in the main navigation banner or the Need Help Logging On and
Using TTB Online? link in the TTB Online Portal page. The Contact TTB page displays.
See Figure 357.
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3.20
Formulas Online 2.0 Online Industry Member User Manual
LOG OFF
Follow these steps to log off from Formulas Online:
1. Select the Log Off link in the main navigation banner. A confirmation message box displays
prompting you to confirm your action. See Figure 358.
Figure 358: Log Off Confirmation
2. Select the OK button to confirm. The confirmation message box closes and Formulas
Online logs you off and displays the TTB Online Portal page. See Figure 18.
►Note: To log back into Formulas Online, follow the steps in Section 3.3.1 Access Formulas
Online through the TTB Online Portal Page.
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3.21
Formulas Online 2.0 Online Industry Member User Manual
ADDITIONAL FUNCTIONS
This section discusses the basic information for additional functions in the Formulas Online
system. This section includes the following information:
•
•
•
•
Surrender a Formula – See Section 3.21.1 Surrender a Formula
Withdraw a Submission – See Section 3.21.2 Withdraw a Submission
Close a Submission – See Section 3.21.3 Close a Submission
Send an E-Mail Message – See Section 3.21.4 Send an E-Mail Message
3.21.1
Surrender a Formula
Formulas may only be surrendered using the most recent closed submission that contains the
formula. If there is at least one submission eligible to be surrendered on the My Submissions
home page or search results pages, the Surrender radio button displays at the top of the
Submission ID column.
3.21.1.1
Surrender a Single Formula
Follow these steps to surrender a single formula:
1. Perform a search for the formula in the closed submission. See Section 3.15 Searching for
Submissions, Samples, and Formulas for more information.
Alternatively, locate the formula in the closed submission on the My Submissions home
page.
2. Select the Submission ID link.
3. Select the Surrender link in the action bar. A confirmation message box displays prompting
you to confirm your action. See Figure 359.
Figure 359: Surrender a Single Formula – Surrender Confirmation
4. Select the OK button to confirm. The confirmation message box closes and the disposition
of the formula is changed to “Surrendered.”
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3.21.1.2
Formulas Online 2.0 Online Industry Member User Manual
Surrender Multiple Formulas
Follow these steps to surrender one or more formulas from My Submissions or Search Results
pages:
1. Perform a search for the formula in the closed submission. See Section 3.15 Searching for
Submissions, Samples, and Formulas for more information.
Alternatively, locate the formula in the closed submission on the My Submissions home
page.
2. Select the Surrender radio button.
3. Select the checkbox next to the Submission ID for each submission you wish to surrender.
►Note: Select the top-level checkbox to select all the submissions.
4. Select the Go button. A confirmation message box displays prompting you to confirm your
action. See Figure 360.
Figure 360: Surrender Multiple Formulas – Surrender Confirmation
5. Select the OK button to confirm. The confirmation message box closes and the disposition
of the selected formulas are changed to “Surrendered.”
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3.21.2
Formulas Online 2.0 Online Industry Member User Manual
Withdraw a Submission
You may withdraw a submission using the Formulas Online system. This has the effect of
cancelling the submission permanently.
►Note: A submission may not be withdrawn when in any of the following statuses: “Draft,”
“Closed,” or “Cancelled.”
Follow these steps to withdraw a submission:
1. Perform a search for the in-process submission. See Section 3.15 Searching for
Submissions, Samples, and Formulas for more information.
Alternatively, locate the in-process submission on the My Submissions home page.
2. Select the Submission ID link.
3. Select the Withdraw link in the action bar. A confirmation message box displays prompting
you to confirm your action. See Figure 361.
Figure 361: Withdraw a Submission – Withdraw Confirmation
4. Select the OK button to confirm. The confirmation message box closes and the status of
the submission is changed to “Withdrawn.”
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3.21.3
Formulas Online 2.0 Online Industry Member User Manual
Close a Submission
Only TTB closes submissions. Close conditions vary depending on the submission type. Some
formulas receive a disposition (e.g., “Approved,” “Rejected”) and all go through a review
process. Non-formula submissions show a status of “Closed” but do not receive dispositions.
Should you wish to surrender a formula, you may do so yourself. See Section 3.21.1 Surrender
a Formula for more information. If you cannot surrender a formula yourself for any reason,
contact TTB to request that it be surrendered.
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3.21.4
Formulas Online 2.0 Online Industry Member User Manual
Send an E-Mail Message
You may send an ad hoc e-mail message to TTB staff using the Formulas Online system.
Follow these steps to send an e-mail message:
1. Select the Notify link in the action bar. The E-mail Notification pop-up window displays. See
Figure 362.
Figure 362: Send an E-Mail Message – E-Mail Notification Pop-Up Window
2. Select the e-mail message recipients.
a. Select the To button. The Contact List pop-up window displays. See Figure 363.
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Figure 363: Send an E-Mail Message – Contact List Pop-Up Window
b. Select the primary recipients (by role) from the Select Recipients list.
►Note: BAL contacts display for beverage submissions. NPL contacts display for
nonbeverage submissions.
►Note: Press the CTRL key to select multiple recipients.
c. Select the To button to add the primary recipients to the To field.
d. Select the secondary recipients (by role) from the Select Recipients list.
►Note: BAL contacts display for beverage submissions. NPL contacts display for
nonbeverage submissions.
►Note: Press the CTRL key to select multiple recipients.
e. Select the CC button to add the secondary recipients to the CC field.
f.
Select the OK button. The Contact List pop-up window closes and the E-mail
Notification pop-up window displays.
3. Enter the e-mail message subject in the Subject field.
4. Enter the e-mail message in the Message field. See Figure 364.
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Figure 364: Send an E-Mail Message – E-Mail Subject and Message Added
5. Select the Send button. The E-Mail Notification pop-up window closes and the e-mail
message is sent to the selected recipients. A copy of the e-mail message is added to the
Comments tab associated with the submission. See Figure 365.
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Figure 365: Send an E-Mail Message – Comments Tab with E-Mail Notification Added
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Formulas Online 2.0 Online Industry Member User Manual
MESSAGE HANDLING
This section details how messages (confirmation, informational, and error) are handled in the
Formulas Online system.
4.1
CONFIRMATION MESSAGES
The Formulas Online system displays a confirmation message box in front of the page when
you attempt to perform an action and a confirmation is required. If you select the OK button, the
system performs the action. If you select the Cancel button, the system displays the initial
page, allowing you to change values in the fields, etc. and reattempt the action.
Figure 366 details a standard system confirmation message.
Figure 366: Confirmation Message
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4.2
Formulas Online 2.0 Online Industry Member User Manual
INFORMATIONAL MESSAGES
The Formulas Online system displays an informational message at the top of the page when the
user successfully performs certain actions, such as saving a record. Figure 367 details a page
with a standard system informational message.
Figure 367: Informational Message
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4.3
Formulas Online 2.0 Online Industry Member User Manual
VALIDATION MESSAGES
The Formulas Online system displays a validation message at the top of the page when the
user successfully performs a validation of a submission. Figure 368 details a page with a
standard system validation message.
Figure 368: Validation Message
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4.4
Formulas Online 2.0 Online Industry Member User Manual
ERROR MESSAGES
The Formulas Online system displays an error message at the top of the page when the user
attempts to validate data and encounters one of the following scenarios:
•
•
•
•
A value is not entered or selected in a required field
Invalid information is entered in a field
Valid information is entered in a field in an invalid format
A system error occurs
Figure 369 details a page with a standard system error message.
Figure 369: Error Message
Error messages contain detail about the specific error encountered by the user. For example, if
the user has not entered or selected a required field, the error message states the field is
required and the user cannot proceed before resolving the issue.
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Formulas Online 2.0 Online Industry Member User Manual
HELP FACILITIES
This section discusses the help facilities provided to users of the Formulas Online system.
5.1
FIELD LEVEL TOOL TIPS
Tool tips are small rectangles of text that describes a field. Field level tool tips will be provided
in the system when the user places the cursor over certain system field labels.
5.2
FORMULAS ONLINE INDUSTRY MEMBER ONLINE HELP
There are two ways to display online help in the Formulas Online system:
1. Select the Help link in the main navigation banner. The Help pop-up window displays. See
Figure 370.
Figure 370: Help Pop-Up Window
a. Leave the Online Industry Member User Manual radio button selected.
b. Select the OK button. The Online Industry Member Online Help displays. See Figure
371.
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Figure 371: Online Industry Member Online Help
Alternatively, you may:
2. Select the question mark icons ( ) you see throughout the Formulas Online system. These
display context-sensitive help, information that is specifically meant to assist you with a
given field, screen, submission.
5.3
FORMULAS ONLINE INDUSTRY MEMBER USER MANUAL
The Formulas Online Industry Member User Manual is available (in PDF format). Follow these
steps to display the Formulas Online Industry Member User Manual:
1. Select the Help link in the main navigation banner. The Help pop-up window displays. See
Figure 370.
a. Select the Download Online Industry Member User Manual radio button.
b. Select the OK button. The Online Industry Member User Manual displays in PDF
format. See Figure 372.
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Figure 372: Online Industry Member User Manual
5.4
ALFD CUSTOMER SERVICE
If you need assistance, please contact ALFD Customer Service.
5.5
DEFINITION OF TERMS
The most common Formulas Online system terms (field names) used and their definitions can
be found in Appendix A.
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APPENDIX A DEFINITION OF TERMS
This section provides the definitions of common terms used in the Formulas Online system.
Click on a letter below to go to the terms beginning with that letter.
# │ A │ B │ C │ D │ E │ F│ G │ H │ I │ J │ K │ L │ M │ N │ O │ P │ Q │ R │ S │ T │ U │ V │ W │ X │
Y│ Z
#
% Fill
Indicate how much of the container is filled, in percentages.
5100.51
Formula and Process for Domestic and Imported Alcohol Beverages. Every person who is required to file a
formula under 27 CFR Parts 4, 5, 7, 19, 24, 25, and 26 must submit this form. Permit approval and formula
approval are required prior to manufacture/importation of any product requiring a formula.
Production/importation may commence upon receipt by the proprietor of an approved formula on TTB Uniform.
Top
A
a.k.a.
Also Known As.
ABSP
Alcohol Beverage Sampling Program.
ABV
Alcohol by Volume.
Access Level
Indicates whether the user will be able to see all submissions made by his or her companies, or only those that
he or she has authored [created/submitted] personally.
Act, the
Homeland Security Act of 2002.
Action Bar Items
Items accessible on most screen tabs in the application: COLAs, Comment, Copy as New, Link, Notify, Power
of Attorney Form (user registration only), Print, Signature Authority Form (user registration only), Surrender,
Upload, and Withdraw.
ad hoc
Latin, "for this purpose only”. It generally signifies a solution designed for a specific problem or task. In this
case, e-mail that is generated specifically about, and tied to, a specific submission.
Address Format
Addresses will either display in domestic (street, city, state, zip) or foreign (street, city, country, region, etc.)
formats.
Alcohol Content
Formula information field in Uniform on the Formula tab. Alcohol content of finished product (multiple fields).
Depending on type of submission, some values are calculated for you and some need to be entered. Where a
range exists, the low must always be either equal to or less than the high value.
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ALFD
Advertising, Labeling and Formulation Division.
AN
All Natural.
Approval Date
The date on which the formula submission was approved by TTB.
Approval Provision
Conditions under which the approval has been granted. Example: approval contingent on meeting legal
criteria as specified.
Approved
This status indicates a final action regarding a particular submission. Submissions enter this status when both
the submission and the associated materials, if any, meet all applicable requirements.
Approved Class/Type
Class/type codes indicate the class and/or type designation for a product. Each product is assigned a unique
class/type code. The approved class/type only applies if the value is different from the class/type the submitter
entered.
Approved Classification
The approved classification only applies if the value is different from the classification the submitter entered.
Examples include malt beverage, porter, wine, stout, whisky, etc.
Approved for Export Only
This status indicates a final action regarding a particular submission. Submissions enter this status when both
the submission and the associated materials, if any, meet all applicable requirements for exports only.
Approved Type
The approved type only applies if the value is different from the type the submitter entered. Examples include
diluted whisky, dessert flavor wine, etc.
Assigned
This status indicates that the submission has been assigned to an ALFD specialist for evaluation.
Assignment Pending
This status indicates that the submission is awaiting assignment within the laboratory.
Attachment ID
The Attachment ID is the identifier used to associate image files scanned at TTB to a submission in the
system. All scanned files associated with a given submission are scanned with that submission’s Attachment
ID.
Attest
[Perjury Statement] To affirm to be correct, true, or genuine.
Top
B
BAL
Beverage Alcohol Laboratory.
Basic Permit
A unique identifier assigned by TTB to certain Industry Member types and stored in IRIS. In this document, it
often collectively refers to any Industry Member holding a Permit, Registry, or Brewers Notice.
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Brewer's Number
A unique identifier assigned by TTB to certain Industry Member types and stored in IRIS. In this document, it
often collectively refers to any Industry Member holding a Permit, Registry, or Brewers Notice.
Top
C
Cancelled
This status indicates that the submission and/or supporting materials were not returned to TTB within the
specified period and the submission is “Cancelled” by the system or the submission was cancelled by the
submitter.
CC
Person to be copied via e-mail/hardcopy.
CFR
Code of Federal Regulations.
Characters Left
For text fields, the application counts the number of characters you are permitted to enter in that field and
displays the information. This is set to prevent you from overwriting the textbox.
CL
Compliance Laboratory.
Class/Type Description
This is a free-format field used to provide addition detail about the TTB alcohol classification and type
designations provided on a Uniform submission.
Closed
This status indicates that the submission processing has been completed and a determination has been made
(Uniform). This status indicates that the submission processing and follow-up have been completed (SDA,
Drawback, Rider, and User Registration).
CM
Configuration Management.
COLA
Certificate of Label Approval.
COLAs Access
The application permits authorized users to restrict access to COLAs formula information.
COLAs Online
Certificate of Label Approval System.
Commodity
Refers to the type of alcoholic beverage product include in the submission. Commodities included are either
wine, distilled spirits, or malt beverages.
Commodity Type
TTB maintains a list of the pre-COLA evaluations required for specific products or product categories. The list
is divided into three commodity-specific charts—one each for wine, distilled spirits, and malt beverages. If you
are unsure of the classification, please contact the Advertising Labeling and Formulation Division (ALFD)
Customer Service Team at 1-866-927-ALFD or by e-mail at [email protected].
►Note: Sake is classified as wine for labeling purposes.
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Company
Collectively refers to Industry Members.
Company Approval Official
A company approval official is someone in the company who has TTB signing authority.
Company Code
The Company code that represents the original code of the company originating a formula. Used in
conjunction with the Company Formula Number to represent a nonbeverage formulation. This is not
supported in the current Formulas Online release.
Company Formula ID
This is made up of the company code plus the company formula number (assigned by the company;
sequential). One of the three ways formulas can be identified by the submitter.
Company Formula Number
This is a manually assigned sequential number the company itself assigns to a given formula. With the
company’s permit number, this makes up the Company Formula ID.
Company ID
This is a combination of the company’s name and company code. Industry Members select these from pick
lists; TTB processors input these manually.
Company Name
The official corporate or business name or the name under which the company is doing business (DBA – doing
business as).
Correction Review
This status indicates that the submission is being reviewed by NPL to confirm the submission needs to be
returned for correction.
Created Date
Date on which the submission was created. Used to “age” submissions.
Top
D
Date Approved
Date on which the submission was approved.
Date of Permit Issue
The date on which TTB issued the permit to the company and/or the permit went into effect.
Date Received
Date on which the samples were received by TTB.
Date Submitted
Date on which the submission was submitted to TTB.
Disapproved
This status indicates a final action regarding a particular submission. Submissions enter this status when the
submission and the associated materials, if any, have not met all applicable requirements.
Disapproved (Domestic)
This status indicates a final action regarding a particular submission. A Submission enters this status when it
has been determined that the product is fit for beverage purposes and therefore not eligible for drawback of
tax, except when use by claimant in eligible nonbeverage products.
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Disposition
The determination (e.g., “Approved,” “Pending,” “Rejected”) of a given submission. Not to be confused with
Status.
Draft
This status indicates that the submission is in progress (is created, but has not yet been properly submitted).
Drawback
Formula and Process for Nonbeverage Alcohol (Drawback). This form must be filed within 6 months after the
end of the quarter in which distilled spirits were first used to manufacture the product for drawback. One form
must be filled out per formula.
Industry members seek to receive a partial return of taxes, known as a drawback, paid on products by proving
that the alcohol in their products has been rendered unfit for beverage purposes, and thus the majority of the
distilled spirits excise tax paid on the spirits should be returned to them. Nonbeverage products must meet
two criteria. They must be unfit for beverage purposes and they must fall within one of the six eligible product
classes. The six classes are foods, flavors, flavoring extracts, medicines, medicinal preparations, and
perfumes.
Drawback Rider
See Rider.
DSS
Distilled Spirits Specialty.
Top
E
EIN
Employer Identification Number.
Employee
The user is an employee of the company for which he or she is requesting access to Formulas Online.
EST
Eastern Standard Time.
Expired
This status indicates that the imported formula older than five years (if approved prior to 10/1/2012) or ten
years (if approved on or after 10/1/2012) was expired by the system.
Top
F
FAA
Federal Alcohol Administration.
FD&C
Food, Drug & Cosmetics.
FDA
Food and Drug Administration.
FID Sheet
Flavor Ingredient Data (FID) Sheet.
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Find FID
Visible when an FID is not already associated with this ingredient and when Compound Flavor is checked.
TTB Formula ID or Company Formula Number must be entered. Pressing this button causes the application
to obtain the most recent FID and display it. (It does not link the FID to the ingredient). Existing FID must
have been submitted by the one of the submitting companies.
If the FID is not found, the application immediately displays a message that advises the submitter to upload a
FID. This message is also displayed when the OK button is pressed on the Flavor Ingredient modal window
when the FID is not found.
First Name
The first (given/birth) name of an individual. This field is used in many places throughout the application. In
some cases, it refers to a contact person; in others, it refers to complainant. Used in multiple places
throughout the application.
Fit for Bev Purposes (Foreign)
This status indicates a final action regarding a particular submission. A Submission enters this status when it
has been determined that the product is fit for beverage purposes and must comply with alcoholic beverage
regulations if imported into the U.S. If this product is used in alcoholic beverages produced outside the U.S., it
is not eligible for flavor credit under 26 USC 5010.
Form 5100.17
The TTB form after which the Sample ID Sheet was derived. This sheet must be printed by the submitter and
included with each sample sent to TTB for analysis. See also Sample ID Sheet.
Form 5100.51
Formula and Process For Domestic and Imported Alcohol Beverages. Every person who is required to file a
formula under 27 CFR Parts 4, 5, 7, 19, 24, 25, and 26 must submit this form. Permit approval and formula
approval are required prior to manufacture/importation of any product requiring a formula.
Production/importation may commence upon receipt by the proprietor of an approved formula on TTB
5100.51/Uniform.
Form 5190.19
The paper version of what is now the Formula and/or Process for Article Made With Specially Denatured
Spirits (SDA) in the Formulas Online application.
Form 5154.1
Formula and Process for Nonbeverage Alcohols (Drawback). This form must be filed within 6 months after the
end of the quarter in which distilled spirits were first used to manufacture the product for drawback. One form
must be filled out per formula.
Formula
Refers to alcohol beverage formulas. Also referred to as Formulations.
Formula Adoption
The process in which companies transfer to or include other companies in the ownership of their formulas, and
therefore have need to access their formulas.
Formula ID
See Formula Identifier.
Formula Identifier
The TTB identifier that uniquely identifies a formula for which a company has provided Uniform submissions.
Formula Load
Formula load is the process in which old formulas previously processed in their paper form are loaded to the
system for historical reference.
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Formulas Online
TTB’s Formulas Online system.
Top
G
GNS
Grain Neutral Spirits.
GRAS
Generally Recognized as Safe.
Top
H
HFCS
High Fructose Corn Syrup.
Hold for Research
This status indicates that the submission is being temporarily held by ALFD for further research.
Top
I
IC
Industry Circular.
ID
Identification, identifier.
IM
a.k.a. Industry Member. See Industry Member.
In Process
This status indicates that the submission has been submitted to TTB and is being evaluated.
Inactive User
An inactive user is someone who was issued a user name formerly but has either asked to be inactivated at
some point in the past or was otherwise deactivated in the system. If you wish to inactivate a user name,
please contact TTB.
Industry Member
a.k.a. IM. A distiller, brewer, rectifier, blender, or other producer, or importer or wholesaler of distilled spirits,
wine, or malt beverages.
Ingredient Name
If TTB Formula ID is not specified, enter the name of the finished alcohol ingredient.
IRIS
Integrated Revenue Information System.
Items Pending
This status indicates that the physical samples (if any) have not been received by the laboratory.
Top
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L
Lab Analysis
This status indicates that laboratory analysis is in progress.
Label Representative ID
Third-party filers (consultants, label representatives, trade associations, etc.) are given a unique ID number by
TTB. If you wish to limit your search to items that were filed by a particular representative, enter the
representative ID number when performing an advanced search.
Last Name
The last name (the patronymic). This field is used in many places throughout the application. In some cases,
it refers to a contact person; in others, it refers to complainant.
LIE
Legal Instruments Examiner.
LIMS
Laboratory Information Management System.
Top
M
MCO
Market Compliance Office.
Measurement Unit
Ounces, drams, etc. Depends also on whether measuring in English or metric units.
MNBP
Manufacturer of Nonbeverage Products.
MOM
Method of Manufacture. MOM primarily refers to method of manufacture/statement of procedure from alcohol
beverage manufacturer to describe ingredients and method of manufacture for input to Form Uniform
(Uniform) items 6 and 7.
Top
N
N&A
Natural and Artificial.
N/A
Not applicable.
NBA
Nonbeverage Alcohol. Also used to refer to the Drawback form.
Needs Correction
This status indicates that the submission has been reviewed by TTB but cannot be approved as submitted.
The submission is returned to the submitter with a list of corrections in the Needs Correction tab of the
electronic submission that need to be made either to the submission or to the supporting materials
(documents, samples, etc.). Submissions in the “Needs Correction” status may also be “Withdrawn” by the
submitter.
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New User
A new user is someone who has never been issued an individual user name.
No Action
This status indicates a final action regarding a particular submission. A Submission enters this status when it
has been determined that there is no alcohol eligible for drawback of tax. Use is subject to compliance with
U.S. Food and Drug Administration regulations.
Nonbeverage Company
A manufacturer of nonbeverage products.
NPL
Nonbeverage Products Laboratory.
NRC
National Revenue Center. The NRC collects tax revenues; screens applications; issues permits and approves
notices or registrations; reconciles returns, reports, and claims; and provides technical assistance to Bureau
employees and industry members on related laws and regulations.
Top
O
OCIO
Office of the Chief Information Officer.
OCR
Optical Character Recognition.
OIM
Online Industry Member. A registered user of the Formulas Online and/or COLAs Online systems. An
Industry Member becomes an authorized FONL Online Industry User through a formal TTB User Registration
process.
OTS
Other Than Standard wine. The Beverage Alcohol Lab may request that an OTS formula be loaded to the
Formulas Online system for reference when processing a formula submission that includes OTS wine as an
ingredient in the formula.
Owner
The owner of the company.
Top
P
page orientation
Page orientation is the way in which a rectangular page is oriented for normal viewing. The two most common
types of orientation are portrait and landscape.
Password Change Utility
a.k.a. PCU. The application that allows the user to change or reset his/her password.
PCU
a.k.a. Password Change Utility. See Password Change Utility.
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Pending
The application does not generate sample IDs until the submission has either been saved as draft or
submitted. Therefore, sample IDs remain as “Pending” until then.
This disposition indicates continuing action regarding a particular submission. Submissions remain in this
status until approved or rejected.
Pending Closed
This status indicates that a determination by ALFD is being finalized.
Permit
A unique identifier assigned by TTB to certain Industry Member types and stored in IRIS. In this document, it
often collectively refers to any Industry Member holding a Permit, Registry, or Brewers Notice.
Permit Name
The operating name and/or owner name associated with a Plant Registry/Basic Permit/Brewer's Number.
PG
Proof Gallon.
Plant Registry
A unique identifier assigned by TTB to certain Industry Member types and stored in IRIS. In this document, it
often collectively refers to any Industry Member holding a Permit, Registry, or Brewers Notice.
POA
Power of Attorney.
POC
Point of Contact.
PPM
Parts Per Million. Parts Per Million are part of the TTB Limited Ingredients listed in Drawback submissions.
Preparer/Reviewer
A registered Industry Member user of the Formulas Online and/or COLAs systems who has the ability to
create and save but not submit or submit electronic applications.
Primary Contact
The primary contact is the e-mail address you want TTB to use whenever sending you e-mail.
Product Class/Type
This code indicates the class and or type designation for a product. Each product has been assigned a unique
class/type code.
Product Source
This indicates whether the finished alcohol beverage was produced in the United States or somewhere else.
For example, wine produced in France is imported while whiskey made in Kentucky is domestic.
Product Type
Product Type refers to the various types of nonbeverage formulas, including Flavor, Medicine, Perfume, Food,
or Dietary Supplement.
Product/Brand Name
Product Brand Name is the name under which a product is sold. If there is no ‘brand name’, the product is
sold under the name of the bottler, packer, or importer.
PST
Pacific Standard Time.
Top
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Q
QA Review
This status indicates that the ALFD determination is in review.
Q.S
Quantity Sufficient. When adding a liquid ingredient, if the process type is “Other,” you will see the quantity
sufficient (Q.S) checkmark. This field should only be checked when you have added a liquid Q.S to bring up
the total yield. Remember, do not check this box if you are not entering a liquid ingredient in a Process Type
”Other” Drawback or Rider submission.
qualification
See stamp.
Query
When you perform a search, the application sends a ‘query’ to the database to find records that match your
search parameters.
Top
R
Reasons for Correction
These are reasons for which the Formulas Online submission needs to be corrected. If the time permitted for
corrections passes without any changes from the Formulas Online Submitter, the submission will automatically
be rejected, and these reasons will become the reasons for which the submission was rejected.
Received
This status indicates that the submission has been received by ALFD but has not yet been assigned to an
ALFD specialist.
Registrar
Registrars return company submission authorization decisions and credentials to the applicants once the
registration process is completed.
Rejected
This status indicates a final action regarding a particular submission. Submissions enter this status when the
submission and the associated materials, if any, have not met all applicable requirements or a submission was
not required.
Representative
Generally a third-party filer. Required to submit a signing authority or power of attorney in order to be
registered as Submitter on behalf of the company in the Formulas Online application.
Revoked
This status indicates that an approved formula in “Closed” status was revoked by TTB.
RRD
Regulations and Rulings Division.
Top
S
SA
Signature Authority, Signature Authority.
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Sample
Any material submitted to the laboratory for analysis, primarily alcoholic beverage or nonbeverage products
such as flavors.
Sample ID
The unique identifier that was automatically assigned to the sample. Opens the sample edit screen.
Sample ID Sheet
Sample ID Sheet (based on the original paper 5100.17 Submission Form).
SDA
Specially Denatured Alcohol. Alcohol to which denaturing materials have been added. Also used to refer to
Form 5150.19.
SDR
Specially Denatured Rum.
SIS
Sample ID Sheet (5100.17 Submission Form).
Source
Product Source. This indicates whether the finished alcohol beverage was produced in the United States or
somewhere else. For example, wine produced in France is imported while whiskey made in Kentucky is
domestic.
Source of Product
This indicates whether the finished alcohol beverage was produced in the United States or somewhere else.
For example, wine produced in France is imported while whiskey made in Kentucky is domestic.
stamp
Standard qualifying descriptions used by formula reviewers when evaluating a formula for approval.
Status
The workflow status of a given submission.
Submission Date
Date on which the submission was submitted to TTB.
Submission ID
Unique identifier provide on each submission when created. Not to be confused with the Formula ID.
Submission Number
See Submission ID.
Submission Status
The status of a given submission.
Submitter
A registered Industry Member user of the Formulas Online and/or COLAs systems. An Industry Member
becomes a Formulas Online (FONL) Online Industry Member (OIM) User through a formal TTB User
Registration process.
An authenticated Online Industry Member (OIM) is granted a user name and password. Submitters have the
ability to withdraw, surrender, review status, and correct electronic applications in addition to creating and
saving.
The authorized user who submitted a Form. Generally refers to those who submit electronically through
Formulas Online, but can also stand for a paper-based Submitter, depending on the context in which it is used.
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Alcohol and Tobacco Tax and Trade Bureau
Formulas Online 2.0 Online Industry Member User Manual
Surrender
Enables the user to surrender an approved formula in Closed status. After a confirmation message box, the
system changes the disposition to Surrendered and returns the user to his/her home page.
Surrendered
This status indicates that an approved formula in “Closed” status was surrendered by the Submitter.
Top
T
Tab
Similar to tabs on manila folders in a filing cabinet, these appear on the display of a submission and organize
the content of the submission into specific sections.
Taste Panel Results
One of three parts of the Additional Details available for Formula information in Drawback and Rider
submissions.
TBD
To be done. To be determined.
TCS
Treasury Communications Services.
Third-Party Filers
Trade associations, law firms, and consultants who file submissions on behalf of online industry members.
Each third-party filer must contact ALFD for a Label Representative ID before he or she makes a submission.
Third-party filers should also enter contact information for themselves as part of each submission process.
TIPSS
Total Information Processing Support Services.
TIRNO
Department of the Treasury, Internal Revenue Service, National Office.
Title
The job title of an individual. Used in User Registration for the user (his or her job title) and the company
approval official.
Tool Tip
Used to display short help description for each field.
►Note: If the information is lengthy, it may appear in Help rather than being displayed as a tool tip.
TTB
Alcohol and Tobacco Tax and Trade Bureau.
TTB Formula ID
See Formula Identifier.
TTB ID, old TTB formula number
This is a unique, 14-digit number assigned by TTB to track each COLA. The first five digits represent the
calendar year and Julian date the application was received by TTB. One of the three ways formulas can be
identified by the submitter.
TTB Terms Glossary
TTB Terms Glossary. This contains useful terms used in alcohol beverage forms. Available at
http://www.ttb.gov/forms_tutorials/glossary_nf.shtml and subsequent pages.
Office of the Chief Information Officer
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FOR OFFICIAL USE ONLY
Dated: November 16, 2015
Alcohol and Tobacco Tax and Trade Bureau
Formulas Online 2.0 Online Industry Member User Manual
Type of Commodity
See Commodity Type.
Type of Measurement
English (gallons, etc.) or Metric (liters, etc.).
Type of Product
See Product Type.
Top
U
Unfit for Beverage Statement
One of three parts of the Additional Details available for Formula information in Drawback and Rider
submissions.
Uniform
Formula and Process for Domestic and Imported Alcohol Beverage (5100.51). Every person who is required
to file a formula under 27 CFR Parts 4, 5, 7, 19, 24, 25, and 26 must submit this form. Permit approval and
formula approval are required prior to manufacture/importation of any product requiring a formula.
Production/importation may commence upon receipt by the proprietor of an approved formula on TTB 5100.51.
Unit of Measurement
Varies depending on measurement type: English or Metric. If English, all weight and volume fields will be
expressed in pounds and gallons, respectively; if metric, all weight and volume fields will be expressed in
kilograms and liters, respectively.
ur
Use Rate (when referring to flavor ingredients).
User
Collectively refers to Formulas Online users. By definition, a user is registered and authorized to use a given
system, which is in contrast with the public, who may use a system without registration and approval.
User Information
New user information includes, but is not limited to, the following:
•
Name
•
Address
•
Employer Information
•
Company Information pertaining to application
•
Individual information pertaining to application
User Registration Request
User Registration Request (online; replacing paper requests). Using the TTB Online Portal Page, a qualified
person seeking authorized access to either the Formulas Online or COLAs Online applications may register.
In addition, registered users of either system may use the user registration process to update their credentials
with revisions to the list of companies they represent, and their roles for submissions privileges according to
authorities at the companies the users represent.
Top
W
Withdraw
Allows the user to withdraw an in-process submission. After a confirmation prompt, the system changes the
submission status to Withdrawn and returns the user to his or her home page.
Office of the Chief Information Officer
Page 274
FOR OFFICIAL USE ONLY
Dated: November 16, 2015
Alcohol and Tobacco Tax and Trade Bureau
Formulas Online 2.0 Online Industry Member User Manual
Withdrawn
This status indicates that an in-process submission has been withdrawn by the submitter or a specialist.
WONF
With Other Natural Flavors.
Top
Office of the Chief Information Officer
Page 275
FOR OFFICIAL USE ONLY
Dated: November 16, 2015
Alcohol and Tobacco Tax and Trade Bureau
Formulas Online 2.0 Online Industry Member User Manual
INDEX
Nonalcoholic Components (Ingredients by Group
...................................................................... 154
Process Type ..................................................... 140
Product Type ..................................................... 137
Sample Detail .................................................... 163
Submit Drawback Submission ........................... 166
Summary ........................................................... 140
Superseded Formula ......................................... 136
Validate/Save as Draft ....................................... 165
Create a New Rider Submission
Company/Address Detail ................................... 171
Contacts............................................................. 175
Description of Revisions .................................... 177
Main Tab ............................................................ 175
Sample Detail .................................................... 178
Submit Rider Submission................................... 181
Superseded Formula ......................................... 175
Validate/Save as Draft ....................................... 180
Create a New SDA Submission
Article Information/Product Packing ................... 117
Company/Address Detail ................................... 111
Contacts............................................................. 115
Formula and Process ......................................... 122
Main Tab ............................................................ 115
Revised Formula ................................................ 116
Sample Detail .................................................... 123
SDA/SDR Formula Details ................................. 119
Submit SDA Submission .................................... 126
Validate/Save as Draft ....................................... 125
Create a New Uniform Submission
Add/Edit Attachment (for all ingredients).............. 97
Class/Type ........................................................... 84
Company/Address Detail ..................................... 77
Contacts............................................................... 81
Ingredients ........................................................... 86
Ingredients (Fermentable Ingredient) ................... 87
Ingredients (Finished Alcohol Ingredient)............. 89
Ingredients (Flavor Ingredient) ............................. 91
Ingredients (Group Ingredients) ........................... 98
Ingredients (Other Ingredient) .............................. 95
Main Tab .............................................................. 81
Method of Manufacture ...................................... 100
Sample Detail .................................................... 101
Submit Uniform Submission............................... 104
Summary ............................................................. 85
Superseded Formula ........................................... 82
Unauthorized Users Tab .................................... 106
Validate/Save as Draft ....................................... 103
Create a New User Registration
Approver Information ........................................... 31
Authentication Questions ..................................... 26
Business E-mail Addresses ................................. 25
Comments Tab .................................................... 35
Company Information/System Information ........... 27
Company Tab ...................................................... 26
Docs/Links Tab .................................................... 33
Individual Information/Signature Authority or Power
of Attorney Forms ............................................ 30
Personal Information ............................................ 25
A
Access Formulas Online
TTB Online Portal Page ....................................... 21
Action Bars ............................................................. 59
Add Comments..................................................... 184
Adding, Editing, and Deleting Comments .......... 184
Add Comments .................................................. 184
Delete Comments .............................................. 187
Edit Comments .................................................. 185
Additional Functions ........................................... 254
Close a Submission ........................................... 257
Send an E-Mail Message ................................... 258
Surrender a Formula .......................................... 254
Withdraw a Submission ..................................... 256
Advanced Searches
Search for Submissions/Formulas ..................... 222
Searching for Submissions, Samples, and
Formulas ....................................................... 222
Attachments
Upload Attachments........................................... 189
C
Change Password ................................................ 228
Change Your Password ..................................... 231
Reset Your Expired Password ........................... 242
Reset Your Forgotten Password ........................ 237
Unlock Your Locked Account ............................. 247
Close a Submission ............................................. 257
Comments
Adding, Editing, and Deleting Comments .......... 184
Confirmation Messages ....................................... 262
Contact Us ............................................................ 252
Access Contact Us ............................................ 252
Copying Existing Submissions........................... 199
Copying My Submissions Home Page and Listing
Pages .................................................................. 69
Create a New Drawback Submission
Additional Details ............................................... 162
Alcohol Beverage Use ....................................... 141
Alcoholic Components (Disapproved
Intermediates)................................................ 145
Alcoholic Components (Eligible Alcohol)............ 143
Alcoholic Components (Ineligible Alcohol) ......... 149
Alcoholic Components/Compounded Flavors .... 142
Company/Address Detail ................................... 131
Contacts............................................................. 135
Dietary Supplement Components ...................... 158
Dietary Supplement Components (Herbs) ......... 159
Dietary Supplement Components (Liquids) ....... 161
Formula Tab ...................................................... 138
Main Tab ............................................................ 135
Nonalcoholic Components ................................. 153
Nonalcoholic Components (Individual Liquid
Ingredients).................................................... 157
Nonalcoholic Components (Individual Solid
Ingredients).................................................... 155
Office of the Chief Information Officer
Page I
FOR OFFICIAL USE ONLY
Dated: November 16, 2015
Alcohol and Tobacco Tax and Trade Bureau
Formulas Online 2.0 Online Industry Member User Manual
Create a New User Registration
Submitter Company Information .......................... 28
Type of Application .............................................. 24
User Registration Submission.............................. 37
Creating and Submitting Submissions (By Type)
............................................................................. 73
Getting Started ..................................................... 19
Help Facilities .................................................... 266
Home Page (My Submissions) ............................ 63
How Do I Register? .............................................. 22
Listing Pages ....................................................... 59
Main Navigation Banner....................................... 56
Menu Options ...................................................... 56
Message Handling ............................................. 262
Modify a User Registration................................... 46
Navigating the System ......................................... 56
Navigation Options .............................................. 62
Privacy Act Considerations .................................. 14
Submission Creation Process ................................5
Submission Workflow Process...............................6
System Basics ..................................................... 18
System Capabilities ...............................................5
System Functions ................................................ 18
TTB Online Portal Page ....................................... 19
User Registration ................................................. 22
What’s New in 2.0 ..................................................7
D
Delete Comments ................................................. 187
Displaying My Submissions Home Page and
Listing Pages ..................................................... 66
Drop-Down Menus ................................................. 58
E
Edit Comments ..................................................... 185
Edit Submissions Needing Correction
Needs Correction Information ............................ 196
Return/Needs Correction Reason Description
Details ........................................................... 196
Editing, Correcting, and Resubmitting
Submissions .................................................... 194
Edit Resubmit Submissions ............................... 197
Edit Submissions Needing Correction................ 194
Entering Sample Sent Date ................................. 211
Error Messages .................................................... 265
Exporting My Submissions Home Page and
Listing Pages ..................................................... 71
H
Help Facilities ....................................................... 266
ALFD Customer Service .................................... 268
Field Level Tool Tips .......................................... 266
Formulas Online Industry Member Online Help . 266
Formulas Online Industry Member User manual267
Home Page (My Submissions) .............................. 63
I
F
Informational Messages ...................................... 263
Filtering My Submissions Home Page and Listing
Pages .................................................................. 67
Formula and Process for Domestic and Imported
Alcohol Beverages (Uniform) ........................... 73
Create a New Uniform Submission ...................... 73
General Uniform Information................................ 73
Formula and Process for Nonbeverage Product
Request (Drawback) ........................................ 129
Create a New Drawback Submission................. 129
General Drawback Information .......................... 129
Formula and Process for Nonbeverage Product
Request (Rider) ................................................ 169
Create a New Rider Submission ........................ 169
General Rider Information.................................. 169
Formula and/or Process for Article Made With
Specially Denatured Spirits Request (SDA) .. 109
Create a New SDA Submission ......................... 109
General SDA Information ................................... 109
Formulas
Search for Formulas .......................................... 220
Surrender a Formula .......................................... 254
Formulas Online
Activate a User Name .......................................... 40
Buttons and Controls ........................................... 60
Common Functions .............................................. 60
Create a New User Registration .......................... 23
Detail Pages ........................................................ 59
Detailed Functional Descriptions ......................... 18
General Description ...............................................5
Office of the Chief Information Officer
L
Link Submissions
Submission Links ............................................... 192
Log Off .................................................................. 253
M
Menu Options
COLAS................................................................. 57
Contact Us ........................................................... 57
Help ..................................................................... 57
Home ................................................................... 57
Log Off ................................................................. 57
My Profile ............................................................. 57
Search ................................................................. 57
Text Menu ............................................................ 57
Message Handling................................................ 262
Confirmation Messages ..................................... 262
Error Messages ................................................. 265
Informational Messages ..................................... 263
Modify User Registration
Comments Tab .................................................... 52
Docs/Links Tab .................................................... 50
Modify Company Information ............................... 47
Modify User Registration Submission .................. 54
Page II
FOR OFFICIAL USE ONLY
Dated: November 16, 2015
Alcohol and Tobacco Tax and Trade Bureau
Formulas Online 2.0 Online Industry Member User Manual
My Profile .............................................................. 226
Update My Profile .............................................. 227
Submission Documents & Links ........................ 190
Submissions
Close a Submission ........................................... 257
Copying Existing Submissions ........................... 199
Creating and Submitting Submissions (By Type) . 73
Editing, Correcting, and Resubmitting Submissions
...................................................................... 194
Link Submissions ............................................... 192
Printing Submissions ......................................... 201
Search for Submissions ..................................... 216
Submission Creation Process ................................5
Submission Workflow Process...............................6
Uploading Attachments and Linking Submissions
...................................................................... 189
Withdraw a Submission ..................................... 256
Surrender a Formula ............................................ 254
N
Navigating My Submissions Home Page and
Listing Pages ..................................................... 68
Navigating the System
Action Bars .......................................................... 59
Drop-Down Menus ............................................... 58
Main Navigation Banner....................................... 56
Menu Options ...................................................... 56
Tabs ..................................................................... 58
P
Print View My Submissions Home Page and
Listing Pages ..................................................... 70
Printing Sample ID Sheets .................................. 213
Printing Submissions .......................................... 201
Print Functions (Internet Explorer) ..................... 201
Print Functions (Submissions) ........................... 202
Privacy Act Considerations................................... 14
T
Tabs......................................................................... 58
Terms
Definition ............................................................ 269
Text Menu ............................................................. 225
Display the Text Menu ....................................... 225
TTB Online Portal Page ......................................... 19
Access Formulas Online ...................................... 21
Q
Quick Searches
Searching for Submissions, Samples, and
Formulas ....................................................... 216
U
Upload Attachments
Document & Link Detail ..................................... 189
Uploading Attachments and Linking Submissions
........................................................................... 189
Link Submissions ............................................... 192
Upload Attachments........................................... 189
User Registration ................................................... 22
Activate a User Name .......................................... 40
Create a New User Registration .......................... 23
Modify a User Registration................................... 46
S
Samples
Search for Samples ........................................... 218
Search for Submissions/Formulas ..................... 222
Searching for Submissions, Samples, and
Formulas .......................................................... 216
Advanced Searches ........................................... 222
Quick Searches ................................................. 216
Search for Formulas .......................................... 220
Search for Samples ........................................... 218
Search for Submissions ..................................... 216
Send an E-Mail Message ..................................... 258
Sorting My Submissions Home Page and Listing
Pages .................................................................. 66
Office of the Chief Information Officer
W
Withdraw a Submission....................................... 256
Page III
FOR OFFICIAL USE ONLY
Dated: November 16, 2015
| File Type | application/pdf |
| File Modified | 2015-11-16 |
| File Created | 2015-11-16 |