SSN Justification Memo for 0704-0542

MEMORANDUM FOR DEFENSE PRIVACY, CIVIL LIBERTIES, AND TRANSPARENCY
DIVISION
THROUGH: RECORDS, PRIVACY AND DECLASSIFICATION DIVISION
SUBJECT: Justification for the Use of the Social Security Number (SSN) in the Personnel
Security System Access Request (PSSAR), Form DD 2962
This memorandum is to satisfy the requirement established in Department of Defense
Instruction (DoDI) 1000.30, “Reduction of Social Security Number (SSN) Use Within DoD,”
that requires justification of the collection and use of the SSN in the Personnel Security System
Access Request (PSSAR) Form (DD 2962).
The DD 2962, PSSAR, is the authoritative form for requesting access to the following
systems: Joint Personnel Adjudication System (JPAS), Defense Information System for Security
(DISS), Secure Web Fingerprint Transmission (SWFT), and Defense Central Index of
Investigations (DCII). The form requires the collection of the SSN to facilitate the granting of
access to the suite of DMDC systems to Security Managers for the purpose of the initiation,
investigation and adjudication of information relevant to DoD security clearances and
employment suitability determinations for active duty military, civilian employees and
contractors requiring the aforementioned clearances. As a suite of Personnel Security Systems,
they are the authoritative source for clearance information resulting in access determinations to
sensitive/classified information and facilities.
In accordance with DoDI 1000.30, Enclosure 2, paragraph 2.c.(2), use of the SSN within
the PSSAR falls under 03 acceptable use, ‘Security Clearance Investigation or Verification’. The
SSN is the single identifier that links all aspects of a security clearance investigation together.
This use case is also linked to other Federal agencies that continue to use the SSN as a primary
identifier.
The information collected is covered by the Defense Manpower Data Center System of
Records Notices below for each respective system for which access is requested. Each system is
secured to protect Personally Identifiable Information (PII) in accordance with the Privacy Act of
1974 and DoD 5400.11-R, “Department of Defense Privacy Program.”
System of Records Notices:
DMDC 12 DoD, Joint Personnel Adjudication System (JPAS),
https://dpcld.defense.gov/Privacy/SORNsIndex/DOD-wide-SORN-ArticleView/Article/570567/dmdc-12-dod/, DITPR #6696
DMDC 24 DoD, Defense Information System Security (DISS),
https://dpcld.defense.gov/Privacy/SORNsIndex/DOD-wide-SORN-ArticleView/Article/799795/dmdc-24-dod/, DITPR #1640

DMDC 19 DoD, Secure Web Fingerprint Transmission (SWFT),
https://dpcld.defense.gov/Privacy/SORNsIndex/DOD-wide-SORN-ArticleView/Article/588980/dmdc-19-dod/, DITPR #20194
DMDC 13 DoD, Defense Central Index of Investigations (DCII),
https://dpcld.defense.gov/Privacy/SORNsIndex/DOD-wide-SORN-ArticleView/Article/570716/dmdc-13-dod/, DITPR #6697
SORRENTO.MIC
HAEL.V.1399639
162

Digitally signed by
SORRENTO.MICHAEL.V.139
9639162
Date: 2018.08.02 10:48:04
-04'00'

Michael V. Sorrento
Director