FRP-11A ORR Privacy Notice (Sponsors)

Privacy Notice

Office of Refugee Resettlement

Privacy Notice

Sponsors, their Adult Household Members, and Adult Care Givers
This notice is provided by the U.S. Department of Health and Human Services (HHS),
Administration for Children and Families (ACF), Office of Refugee Resettlement (ORR). Any
privacy questions or complaints should be submitted to: [email protected].
The biographical and biometric information we collect from sponsor-applicants is authorized
under 6 U.S.C. § 279 and 8 U.S.C. § 1232. Providing the information and documents is
voluntary, but if you do not provide all of the information, we may not be able to approve
the application to sponsor an unaccompanied alien child (UAC). ORR collects the requested
information to decide about suitability to serve as a sponsor for the child or children
identified in your application, as well as to coordinate the release of the child or children
into sponsor custody and the delivery of post-release services, as needed.
ORR may disclose the information about sponsors, adult household members, and
caregivers to the following non-HHS parties, as summarized below:
•

To HHS contractors, grantees, consultants, or volunteers who perform work to assist HHS;

•

To an attorney or other person representing you or the UAC in immigration, state court
dependency, or juvenile or criminal court proceedings;

•

To a child protection and advocacy organization to enable it to advocate effectively for the best
interests of the child;

•

To a state refugee coordinator arranging placement and services for the child;

•

To Federal, state, local, tribal, or foreign law enforcement agencies where relevant to violations
or potential violations of civil or criminal law, for enforcement or investigation.

•

To an appropriate governmental agency if necessary to protect child welfare, or to safely
repatriate a child to the country of origin;

•

To state or local health authorities for information affecting public health and safety;

•

To any person from whom we need information relevant to an HHS decision concerning public
benefits from a federal, state, or local government agency;

•

To DOJ to facilitate sponsors’ participation in Legal Orientation Programs (LOPCs) for custodians
under the William Wilberforce Trafficking Victims Protection Reauthorization Act of 2008 section
235(c)(4), 8 U.S.C. 1232(c)(4);

•

To DOJ when the US Government is in litigation or other adjudicatory or administrative
proceedings or settlement discussions involving HHS;

Privacy Notice (Sponsors, Adult Household Members, Adult Care Givers)
ORR UAC/FRP-11A [05/14/2018]

Privacy Notice

Office of Refugee Resettlement
•

To plaintiffs’ counsel as required under the settlement agreement in Flores v. Reno, Case No.
CV85–4544–RJK (C.D. Cal. 1996) and Perez-Olano v. Holder, Case No. CV 5–3604 (C.D. Cal.
2010);

•

To DHS to adjudicate or decide immigration relief and to provide required notifications;

•

To a congressional office in responding to a request initiated by you as a constituent;

•

To OMB in connection with private relief legislation as set forth in OMB Circular A-19;

•

To the National Archives and Records Administration in records management inspections;

•

To DHS for cybersecurity monitoring; and

•

To appropriate agencies, contractors, and other parties assisting in responding to a security
breach experienced by HHS or another federal agency.

If you are a U.S. citizen or permanent resident alien (green card), the preceding
information together with this additional information serves as a Privacy Act
Statement: The information we collect will be maintained in the Privacy Act systems of
records “ORR Division of Children’s Services Records,” system No. 09-80-0321 (81 Fed.
Reg. 46682, 46683) and “ORR Unaccompanied Refugee Minors Records,” system No. 0980-0329
(81
Fed.
Reg.
46682,
46690),
available
at
https://www.federalregister.gov/documents/2016/07/18/2016-16812/privacy-act-of1974-system-of-records-notice.
Note that once records are disclosed outside of HHS to another organization (such as a federal
agency or child advocacy organization), the information will be managed according to the laws
and rules applying to that organization, and that the organization may use or disclose the
information for other, different purposes than HHS.

Privacy Notice (Sponsors, Adult Household Members, Adult Care Givers)
ORR UAC/FRP-11A [05/14/2018]

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