“Procurement Technical Assistance Center Cooperative Agreement Performance Report”
This information collection by the Defense Logistics Agency (DLA) gathers data to be used in measuring, on a quarterly basis, cooperative agreement recipients’ performance against goals and objectives established by awards. The Department of Defense (DoD) Procurement Technical Assistance (PTA) Cooperative Agreement Program was established by Congress in 1985 to assist state and local governments, tribal organizations, tribal economic enterprises, and other non-profit entities in establishing or maintaining PTA activities to help business firms market their goods and services to the DoD, other federal agencies, and state and local governments. Administrative requirements for the program are established by the DoD grant and Agreement Regulations (DoDGARS).
This collection is authorized by:
PL 98-525, “H.R.5167 - Department of Defense Authorization Act, 1985”
10 USC Ch. 142, “Procurement Technical Assistance Cooperative Agreement Program”
32 CFR Ch. I, Subchapter C, Part 21, “DoD Grants and Agreements – General Matters”
2 CFR 200.301, “Performance Measurement”
The performance report is collected via DLA Form 1806. Recipients use the form to report their progress toward meeting performance goals as well as accomplishments by the program’s beneficiaries, which are usually small businesses that recipients support. The report also allows the award recipient (respondent) to provide information used by DLA to improve program outcomes, share lessons learned, and spread the adoption of promising practices. Guidance for using the performance report is spelled out in the terms and conditions of cooperative agreements for the PTA program. Respondents complete the report electronically and return it to DLA via email.
After forms are returned by respondents, DLA personnel use the data to monitor award recipient performance and determine which programs are experiencing difficulty and which programs require assistance from the Department. The data is also used to determine the frequency of surveillance reviews. Under certain circumstances, the reported data may be used to document proposed cancellation of cooperative agreements.
Respondents fill the PDF version of DLA Form 1806 electronically and submit the form to DLA via email; as such, 100% of submissions are collected electronically.
Currently, DLA is making efforts to establish a system where respondents may enter their data directly rather than into the form. This initiative will ease burden on both the respondent and the Federal Government. DLA plans to implement this system before the next submission for approval of extension of this OMB Control Number.
The information obtained through this collection is unique and is not already available for use or adaption from another cleared source.
This information collection does not impose a significant economic impact on a substantial number of small businesses or other small entities.
The PTA Cooperative Agreement Performance Report provides a vital link between the recipient of DoD funds and DLA, the agency responsible for administration of the program. Reporting on a quarterly basis provides the administrator, DLA, and DoD the best means of monitoring the program.
This collection of information will be conducted in a manner consistent with the guidelines delineated in 5 CFR 1320.5(d)(2).
A 60-Day Federal Register Notice (FRN) for the collection published on Friday, August 17, 2018. The 60-Day FRN citation is 83 FRN 41069.
No comments were received during the 60-Day FRN comment period.
A 30-Day Federal Register Notice for the collection published on Wednesday, October 24, 2018. The 30-Day FRN citation is 83 FRN 53612.
Apart from soliciting public comments through the Federal Register, no additional consultation was conducted for this submission.
No payments or gifts are being offered to respondents as an incentive to participate in the collection.
A Privacy Act Statement (PAS) is not required for this collection because we are not requesting individuals to furnish personal information for a system or records.
A System of Records Notice (SORN) is not required for this collection because records are not retrievable by personally identifying information (PII).
A Privacy Impact Assessment (PIA) is not required for this collection because PII is not being collected electronically.
4205.4 Procurement Technical Assistance Program (PTAP). Correspondence, Federal Register announcements, Commerce Business Daily announcements, solicitations for cooperative agreement proposals, program evaluation criteria, applicant proposals, cooperative agreement award documents, recipient performance reports and other similar information used to administer procurement technical assistance programs. Temporary. Cutoff at end of Event. Destroy after 6 years after closeout.N1-361-91-11
This collection of information includes no questions considered sensitive.
DLA Form 1806 Response Volume (Annual)
Burden per Response
Annual Burden
|
This collection is conducted quarterly.
Respondent wage was estimated based on a median hourly wage of $55.62 (rounded down to $55.00) using wage information available from the Bureau of Labor Statistics at https://www.bls.gov.
There are no annualized costs to respondents to complete this collection other than the labor burden costs addressed in Section 12 of this document.
DLA Form 1806 Response Volume (Annual)
Processing Burden per Response
Annual Processing Burden
Wage information for government employees processing responses was estimated based on the average hourly wage for a GS-12 ($35.05, rounded down to $35.00) using wage information available from the Office of Personnel Management at https://www.opm.gov. |
Operational and Maintenance Cost Categories |
|
Equipment |
$ - |
Printing |
$500.00 |
Postage |
$ - |
Software Purchases |
$ - |
Licensing Costs |
$ - |
Other (Explain) |
$ - |
Total |
$500.00 |
Cost Summary |
|
Labor Cost |
$3,325.00 |
Operational & Maintenance Cost |
$500.00 |
Total Cost |
$3,825.00 |
This is an extension with change to an active collection.
DLA Form 1806
Although the total number of responses has not changed since the last approval, the time burden has decreased due to increased efficiency in the respondents’ process for providing data to DLA. Respondents are now utilizing software (for purposes unrelated to this collection) which automatically tracks some of the information requested in DLA Form 1806. The cost burden has increased from the last approval due to inflation and adjustments to the estimation of respondent wages. |
The results of this information collection will not be published.
We are not seeking approval to omit the display of the expiration date of the OMB approval on the collection instrument.
We are not requesting any exemptions to the provisions stated in 5 CFR 1320.9.
| File Type | application/vnd.openxmlformats-officedocument.wordprocessingml.document |
| Author | Kaitlin Chiarelli |
| File Modified | 0000-00-00 |
| File Created | 2021-01-20 |