1884ss10_Attachment-6_eCDRwebUserGuide-Primary Support

e-CDRweb User Guide – Primary Support
Environmental Protection Agency
Office of Pollution Prevention and Toxics

Table of Contents
Table of Contents......................................................................................................................... i
List of Exhibits ............................................................................................................................. ii
1

Introduction ........................................................................................................................ 1

2

System Requirements: ....................................................................................................... 2
2.1

Supported Browsers ..................................................................................................... 2

2.2

Screen Resolution ........................................................................................................ 2

3

Primary Support Functions ................................................................................................. 3
3.1

Log In to the e-CDRweb Tool ....................................................................................... 3

3.2

Home Screen Navigation .............................................................................................. 5

3.3

Complete a CDR Form U .............................................................................................. 6

4

Validate ............................................................................................................................ 45

5

Complete an Amendment ................................................................................................. 47
5.1

6

Amendment and Late Submission Explanation ........................................................... 47
Resources ........................................................................................................................ 50

Appendix A: Acronyms and Abbreviations................................................................................. 52

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List of Exhibits
Exhibit 3-1: Chemical Information Submission System Screen (Scroll 1) .................................... 4
Exhibit 3-2: Chemical Information Submission System Screen (Scroll 2) .................................... 5
Exhibit 3-3: e-CDRweb Home Screen ......................................................................................... 6
Exhibit 3-4: CDR Form U Access Screen .................................................................................... 8
Exhibit 3-5: Enter Passphrase Screen ......................................................................................... 9
Exhibit 3-6: Navigation Tree ...................................................................................................... 10
Exhibit 3-7: Navigation Prompt Message................................................................................... 11
Exhibit 3-8: Action Bar - Validate ............................................................................................... 12
Exhibit 3-9: Action Bar – Save ................................................................................................... 12
Exhibit 3-10: Action Bar – Preview ............................................................................................ 12
Exhibit 3-11: Action Bar – Links ................................................................................................ 13
Exhibit 3-12: Upload XML Screen ............................................................................................. 13
Exhibit 3-13: Windows Explorer Pop-Up Window ...................................................................... 14
Exhibit 3-14: Section 1.A - Parent Company Information Screen (Scroll 1) ............................... 15
Exhibit 3-15: Section 1.A - Parent Company Information Screen (Scroll 2) ............................... 16
Exhibit 3-16: Section 1.B - Site Information Screen ................................................................... 17
Exhibit 3-17: Section 1.C - Technical Contact Information Screen (Edit Mode) ......................... 19
Exhibit 3-18: Section 1.C - Technical Contact Information Screen (Populated) ......................... 20
Exhibit 3-19: Section 2.A - Chemical Identification Screen ........................................................ 22
Exhibit 3-20: Substance Registry Services Search Screen ....................................................... 24
Exhibit 3-21: Substance Registry Services Search Screen (Search Results) ............................ 25
Exhibit 3-22: Section 2.A - Chemical Identification Screen (Populated) ..................................... 27
Exhibit 3-23: Section 2.A - Chemical Identification Screen - Joint (Scroll 1) .............................. 30
Exhibit 3-24: Section 2.A - Chemical Identification Screen - Joint (Scroll 2) .............................. 31
Exhibit 3-25: Email Screen (Scroll 1) ......................................................................................... 32
Exhibit 3-26: Email Screen (Scroll 2) ......................................................................................... 33
Exhibit 3-27: Section 2.B - Manufacturing Information Screen (Scroll 1) ................................... 37
Exhibit 3-28: Section 2.B - Manufacturing Information Screen (Scroll 2) ................................... 38
Exhibit 3-29: Section 3.A - Industrial Processing and Use Screen ............................................. 40
Exhibit 3-30: Section 3.B - Consumer and Commercial Use Screen ......................................... 42
Exhibit 3-31: CBI Substantiation Questions Window ................................................................. 43
Exhibit 3-32: CBI Substantiation Summary Screen ................................................................... 44
Exhibit 4-1: CDR Form U Validation Pop-up Window ................................................................ 46
Exhibit 5-1: Explanation Link ..................................................................................................... 48
Exhibit 5-2: Amendment and Late Submission Explanation Screen .......................................... 49
Exhibit 6-1: Resources Screen .................................................................................................. 51

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1

Introduction

This document presents the user guide for the Office of Pollution Prevention and Toxics (OPPT)
e-CDRweb tool. The e-CDRweb tool is the electronic, web-based tool provided by U.S.
Environmental Protection Agency (EPA) for the submission of Chemical Data Reporting (CDR)
information, which can only be accessed through EPA’s Central Data Exchange (CDX). This
document is the user guide for the Primary Support user of the e-CDRweb tool. User guides are
available for the Primary Authorized Official (AO), Secondary AO, and for the Secondary
Support roles at www.epa.gov/cdr.
As a Primary Support, you can edit data for a CDR Form U (Form U) to which you have been
assigned. Further details on the capabilities of the Primary Support can be found below in
Section 3.
The primary goal of this document is to help the regulated community use the e-CDRweb tool to
comply with the requirements of the CDR rule. This document does not substitute for that rule,
nor is it a rule itself. It does not impose legally binding requirements on the regulated community
or on EPA.
For questions concerning information to be reported using e-CDRweb, please review the
guidance and other materials on the CDR website (www.epa.gov/cdr) or contact the CDR team
by sending an email to [email protected].
For questions concerning CDX registration or e-CDRweb tool requirements, please contact the
Central Data Exchange (CDX) Help Desk at [email protected] or call (888)-890-1995
between the hours of 8am – 6pm eastern standard time (EST).

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2

System Requirements:

To use the e-CDRweb tool, the following are required:
 An e-mail account
 JavaScript enabled web browser with pop-up blocker disabled (see Section 2.1 for examples)
 Internet access
 Adobe Acrobat Reader 5.0 or higher
 CDX username and password
2.1

Supported Browsers

 Internet Explorer 11 or above
 Go to the following link to download:
http://windows.microsoft.com/en-US/internet-explorer/downloads/ie
 Mozilla Firefox 3.5 or above
 Go to the following link to download:
http://www.mozilla.com/en-US/firefox/all-older.html
 Safari 4 or above
 Go to the following link to download:
http://support.apple.com/kb/dl877
 Google Chrome
 Go to the following link to download:
http://www.google.com/chrome
2.2
Screen Resolution
 Screen resolution should be set to 1024 x 768 or greater

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3

Primary Support Functions

This section describes how to:
 Access the tool
 Navigate the CDR ‘Home’ screen
 Complete a CDR Form U
 Upload an (Extensible Markup Language) XML file
 Complete an amendment
As a Primary Support, you can edit a CDR Form U that is created by a Primary Authorized
Official (AO). You are only allowed to access CDR Form Us to which a Primary AO has granted
you access. Please make sure to include all relevant chemical substances in this CDR Form U, as
you will not be able to create a second CDR Form U for your site during this CDR reporting
cycle.
You can save, and come back to, a CDR Form U at any point during the data entry process and
before the Primary AO officially submits your CDR Form U. The ‘Save’ functionality allows
you to return to the same CDR Form U at any point in the future. You can print the form at any
point; however, the ‘Not For Submission’ watermark will be placed on the document anytime it
is printed prior to submission.
As a Primary Support, you do not have rights to create or submit a CDR Form U submission.
Once the Primary AO creates a submission, the Primary AO will provide you with a passphrase
to access the submission and complete all sections of the CDR Form U. Once you have
completed the CDR Form U, the Primary AO will review and officially submit the CDR Form U.
Navigation tips are provided following each screen shot.
3.1

Log In to the e-CDRweb Tool

After you create a CDX account and click the ‘Primary Support’ link for the Chemical Safety
and Pesticide Programs (CSPP) program service, you will be taken to the main ‘Chemical
Information Submission System’ screen.

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Exhibit 3-1 shows a screen capture for the ‘Chemical Information Submission System’ screen
after selecting the “TSCA Chemical Data Reporting (CDR)” option:
Exhibit 3-1: Chemical Information Submission System Screen (Scroll 1)

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Exhibit 3-2 shows a screen capture for the ‘Chemical Information Submission System’ screen
after selecting the “TSCA Chemical Data Reporting (CDR)” option:
Exhibit 3-2: Chemical Information Submission System Screen (Scroll 2)

Navigation: Select ‘TSCA Chemical Data Reporting (CDR)’ from the drop-down menu and
click the ‘OK’ button to navigate to the ‘Home’ screen.
3.2

Home Screen Navigation

You can access the CDR ‘Home’ screen by selecting ‘TSCA Chemical Data Reporting (CDR)’
from the drop-down menu on the ‘Chemical Information Submission System’ screen.
The ‘Home’ screen is the first screen within the e-CDRweb tool. It provides you with links and
tabs to access the ‘CDR Form U Access’ and ‘Resources’ screens. To navigate to these screens,
click the screen link (in blue text) or click the screen tab (located at the top of the screen) from
the ‘Home’ screen. The links and tabs provide you with the same functionality.

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 CDR Form U Access: Click the ‘Form U Access’ link or tab to navigate to the ‘CDR Form
U Access’ screen where you can modify a CDR Form U. For additional details about the
‘CDR Form U Access’ screen, please refer to Section 3.3.1.
 Resources: Click the ‘Resources’ link or tab to navigate to the ‘Resources’ screen. You can
find all of the e-CDRweb user guides, as well as useful links for further usability instruction
on the ‘Resources’ screen. For additional details about the ‘Resources’ screen, please refer to
Section 6.
Exhibit 3-3 shows a screen capture for the e-CDRweb ‘Home’ screen:
Exhibit 3-3: e-CDRweb Home Screen

Navigation: Click the ‘Form U Access’ link or tab on the ‘Home’ screen to access the ‘CDR
Form U Access’ screen.
3.3

Complete a CDR Form U

As a Primary Support, you can edit a CDR Form U. You will be able to access only those forms
for which a Primary AO has provided access.

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3.3.1

CDR Form U Navigation

You can access the ‘CDR Form U Access’ screen by clicking the ‘Form U Access’ link or tab on
the ‘Home’ screen.
The ‘CDR Form U Access’ screen presents you with a list of all sites to which your Primary AO
granted you access. Each row in the ‘CDR Form U Access’ screen can be sorted by clicking the
column headers. ‘Reporting Year,’ ‘Site’ and ‘Status’ drop-down menus also display. By default,
the ‘CDR Form U Access’ screen displays forms for the current reporting/most recent reporting
year.
Edit an Existing Form U: To modify an existing CDR Form U, click the ‘Site’ link for a site
that has a status of ‘In Progress.’ You will be required to enter the passphrase associated with
that particular CDR Form U, obtained from your AO, to gain access to edit the form. Refer to
Section 3.3.2 and Section 3.3.6 through Section 3.3.16 for further instructions on viewing and
modifying a form that is in progress.
In addition to the ‘Site’ and ‘Status’ columns, the ‘CDR Form U Access’ screen displays the
following columns of information:
 Reporting Year: The ‘Reporting Year’ column displays the reporting year of the site.
 Address: The ‘Address’ column displays the street address of the site.
 Modify Date: The ‘Modify Date’ column displays the date the CDR Form U was last
modified.

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Exhibit 3-4 shows a screen capture for the ‘CDR Form U Access’ screen:
Exhibit 3-4: CDR Form U Access Screen

Navigation: Click a ‘Site’ link with a status of ‘In Progress’ to navigate to the ‘Enter
Passphrase’ screen.
3.3.2

Enter Passphrase Screen

You are granted access to a CDR Form U by entering the passphrase the Primary AO created and
associated with that form on the ‘Enter Passphrase’ screen.

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Exhibit 3-5 shows a screen capture for the ‘Enter Passphrase’ screen:
Exhibit 3-5: Enter Passphrase Screen

Navigation: Enter the passphrase created by the Primary AO and click the ‘Next’ button to
navigate to the ‘Section 1.A – Parent Company Information’ screen.
3.3.3

Navigation Tree

The navigation tree is located on the left side of the form section on each screen. You can
perform the following functions using the navigation tree:
 Collapse and expand folders: Each section of the form falls under a collapsible folder in the
navigation tree allowing you to save space and easily view items in the navigation tree. When
the folder is expanded, click the minus sign (-), by the folder icon ( ), or click the folder
title link to collapse that section of the navigation tree. When the folder is collapsed, click the
plus sign (+), by the folder icon ( ), or click the folder title link to expand that section of the
navigation tree. When you place your cursor over the folder title link, it will highlight in red.
 Navigate between screens: You can use the navigation tree to navigate between the various
screens within the tool and the different sections of the form. However, when using the
navigation tree, click the ‘Save’ button to save the information entered within a form when
moving between screens. Alternatively, click the ‘Next’ or ‘Previous’ button to automatically
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save the information entered on a page. Each section of the form is denoted with a form icon
( ). You can click either the form icon ( ) or the section title link to navigate between
screens. A prompt message will appear after you click a link in the navigation tree,
indicating, ‘Are you sure you want to leave the current page? Any unsaved changes will be
lost.’ If you choose the ‘OK’ button, you will be taken to the desired screen without saving
any of the data in the previous screen. If you choose the ‘Cancel’ button, the prompt message
will close and you will not be taken further.
Exhibit 3-6 shows a screen capture of the navigation tree:
Exhibit 3-6: Navigation Tree

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Exhibit 3-7 shows a screen capture of the navigation prompt:
Exhibit 3-7: Navigation Prompt Message

 Remove a folder: Each ‘Chemical Report’ folder within the navigation tree has a ‘Remove’
icon ( ). Click the ‘Remove’ icon ( ) to remove the entire folder and all of its associated
sections and information. Note: If you remove a folder, there is no way to retrieve it. You
must add a new folder and fill in all corresponding data again.
 Sort Chemicals by Date (or CASRN, or Name): Click the ‘Sort Chemicals by Date’ button
located at the bottom of the navigation tree to sort chemical reports by the order in which
they were created. After clicking on ‘Sort Chemicals by Date,’ the option changes to ‘Sort
Chemicals by CASRN.’ After clicking on ‘Sort Chemicals by CASRN,’ the option changes
to ‘Sort Chemicals by Name.’
 Add Chemical: Click the ‘Add Chemical’ button located at the bottom of the navigation tree
to create a new chemical report for another chemical substance. You should choose this
option if you have more than one reportable substance at the site for which you are
completing the CDR Form U.
 Add Joint Submission: Click the ‘Add Joint Submission’ button located at the bottom of the
navigation tree to create a joint submission for a chemical substance, which you may only
know by its trade name. See Sections 3.3.11and 3.3.12 for more information on joint
submissions.
 Upload an XML File: Click the ‘Upload XML’ button to upload an XML file. Refer to
Section 3.3.5 for details about the ‘Upload XML’ function.
 Open and Close the navigation tree: To provide more visual form space, a navigation
arrow ( ) that opens and closes the navigation tree is located to the right of the navigation
tree. Click the arrow ( ) to close the navigation tree and increase the space of the form
content. Click the arrow ( ) on the closed navigation tree to open the navigation tree.

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3.3.4

Action Bar

The action bar is located at the bottom of the form section on each screen. You can perform the
following functions using the action bar:
 Validate: Click the ‘Validate’ icon ( ) at any stage during the completion of a CDR Form
U. A ‘CDR Form U Validation’ pop-up window displays every time you click the ‘Validate’
icon ( ). The ‘CDR Form U Validation’ pop-up window will display a report of all the
warning messages and validation errors that failed validation. Refer to Section 4 for more
information on validating a CDR Form U.
Exhibit 3-8 shows a screen capture of the action bar showing the ‘Validate’ icon:
Exhibit 3-8: Action Bar - Validate

 Save: You can click the ‘Save’ icon ( ) at any stage during the completion of a CDR Form
U. After you click the ‘Save’ icon ( ), the data entered on the screen will save. The ‘Save’
function does not validate any data entered.
Exhibit 3-9 shows a screen capture of the action bar showing the ‘Save’ icon:
Exhibit 3-9: Action Bar – Save

 Preview: Click the ‘Preview’ icon ( ) at any stage during the completion of a CDR Form U
to preview the form. After you click the ‘Preview’ icon ( ), a draft watermarked PDF
version of the form will generate and display in a separate window.
Exhibit 3-10 shows a screen capture of the action bar showing the ‘Preview’ icon:
Exhibit 3-10: Action Bar – Preview

 Additional Links: You can also click any of the additional links, located at the bottom of the
page, for helpful information while completing a CDR Form U.
 If you click the ‘CDX Homepage’ link, you will be taken to the ‘CDX Homepage.’
 If you click the ‘MyCDX Homepage’ link, you will be taken to the ‘CDX Login
Homepage.’
 If you click the ‘EPA Homepage’ link, you will be taken to the ‘EPA Homepage.’

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If you click the ‘Terms and Conditions’ link, you will be taken to the ‘CDX Terms and
Conditions’ screen.
 If you click the ‘Privacy Notice’ link, you will be taken to the ‘CDX Privacy and Security
Notice’ screen.
Exhibit 3-11 shows a screen capture of the links located below the action bar at the bottom of the
page:


Exhibit 3-11: Action Bar – Links

3.3.5

Upload an XML File

You can upload an XML file by clicking the ‘Upload XML’ button from the bottom left side of
the action bar.
When you click the ‘Upload XML’ button, a Windows Explorer pop-up window will be
displayed.
Exhibit 3-12 shows the screen capture of the ‘Upload XML’ screen:
Exhibit 3-12: Upload XML Screen

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Upload an XML File: Navigate to the location on your computer where you have stored the
XML file that you want to upload. Select the XML file from your local hard drive and click the
‘Open’ button. You will be taken back to the ‘Upload XML’ screen and the tool will process and
validate the XML file.
Exhibit 3-13 shows a screen capture of the Windows Explorer pop-up window:
Exhibit 3-13: Windows Explorer Pop-Up Window

XML Validation: If the upload is successful, the tool will navigate you to the ‘Upload XML
Successful’ screen. From the ‘Upload XML Successful’ screen, click the ‘OK’ button to navigate
to the ‘Home’ screen.
If you upload an XML file that is not consistent with the e-CDRweb schema, you will receive a
message indicating that the document did not pass validation.
Access the CDR Form U: To access and view your CDR Form U after uploading the XML file,
click a link within the navigation tree to access a specific page and continue editing your CDR
Form U.
3.3.6

Section 1.A - Parent Company Information

To access the ‘Section 1.A - Parent Company Information’ screen, click a ‘Site’ link from the
‘CDR Form U Access’ screen and enter the passphrase associated with a particular CDR Form
U.

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The Parent Company Name and the Parent Company Address fields will be pre-populated
from what was entered by the AO during CDX registration. If the information displayed here is
incorrect, return to CDX and update your organization information.
Parent Company Dun & Bradstreet Number (1.A.2): You will be required to enter a 9-digit
Dun & Bradstreet (D&B) number associated with the parent company name.
For more information on obtaining a D&B number, see www.dnb.com/us. If you are already
listed with D&B, but do not know your number, you can call 1-800-234-3867 for assistance.
Exhibit 3-14 shows a screen capture of the ‘Section 1.A - Parent Company Information’ screen:
Exhibit 3-14: Section 1.A - Parent Company Information Screen (Scroll 1)

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Exhibit 3-15 shows a screen capture of the ‘Section 1.A - Parent Company Information’ screen:
Exhibit 3-15: Section 1.A - Parent Company Information Screen (Scroll 2)

Navigation: Click the ‘Next’ button to navigate to the ‘Section 1.B - Site Information’ screen.
You can also access this screen by clicking the ‘Site Information (1.B)’ link from the navigation
tree.
3.3.7

Section 1.B - Site Information

You can access the ‘Section 1.B - Site Information’ screen by entering the parent company
information and clicking the ‘Next’ button from the ‘Section 1.A – Parent Company
Information’ screen. You can also access this screen by using the ‘Site Information (1.B)’ link
from the navigation tree.
The Site Name and the Site Address fields will pre-populate from the site’s information pulled
from Facility Registry Service (FRS) during CDX registration. You will be required to enter only
the ‘Site Dun & Bradstreet Number’ information and ‘County/Parish’ field.
 Site Dun & Bradstreet Number (1.B.2): You will be required to enter a 9-digit D & B
number associated with the parent company name.
 County/Parish (1.B.6): Enter the county/parish associated with the parent company.
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For more information on obtaining a D&B number, see www.dnb.com/us. If you are already
listed with D&B, but do not know your number, you can call 1-800-234-3867 for assistance.
Note: If any information that is pre-populated from CDX is incorrect or incomplete, you should
notify your AO to make the necessary changes in CDX.
Exhibit 3-16 shows a screen capture of the ‘Section 1.B - Site Information’ screen:
Exhibit 3-16: Section 1.B - Site Information Screen

Navigation: Click the ‘Next’ button to navigate to the ‘Section 1.C – Technical Contact
Information’ screen. You can also access this screen by clicking the ‘Technical Contact
Information (1.C)’ link from the navigation tree.
3.3.8 Section 1.C - Technical Contact Information
You can access the ‘Section 1.C – Technical Contact Information’ screen by clicking the ‘Next’
button on the ‘Section 1.B – Site Information’ screen. You can also access the ‘Section 1.C –
Technical Contact Information’ screen by clicking the ‘Technical Contact (1.C)’ link from the
navigation tree.
The technical contact should be a person who can answer questions about the reported chemical
substance(s). Typically, a person located at the manufacturing site is best able to answer such
questions; however, you may use your discretion in selecting a technical contact or multiple
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technical contacts. When selecting a technical contact, consider that EPA may have follow-up
questions about a CDR submission one or more years after the submission date. The technical
contact need not be the person who signed the certification statement.
You must assign one technical contact per chemical substance and one per ‘Trade Product
Name’ in a joint submission. Because there can be multiple technical contacts, each associated
with a different chemical substance, you can either create a new technical contact, choose an
existing technical contact, or modify an existing technical contact.
Creating a technical contact: When you first access the ‘Section 1.C – Technical Contact
Information’ screen, all of the fields will be editable. The ‘Default Contact’ checkbox is checked
upon initially navigating to the page. Each time you add a new chemical report, the associated
default technical contact is displayed (to help avoid entering the same information multiple
times). Note that checking the default box will not replace entered technical contact information
previously entered for other chemical reports in your CDR Form U.
 Copy CDX Registration: Click the button to copy your information from CDX registration.
 Technical Contact Name (1.C.1): Enter the name of the person whom EPA may contact
about information submitted for a chemical substance.
 Company Name (1.C.2): Enter the name of the company for which the technical contact
works.
 Technical Contact Telephone Number and Email Address (1.C.3 and 1.C.4): Enter the
technical contact’s telephone number, including the area code, and the technical contact’s
email address. Do not enter any dashes or parentheses when entering the telephone number.
 Technical Contact Mailing Address (1.C.5 through 1.C.10): Enter the technical contact’s
full mailing address. Post office box numbers should be accompanied by a street address. If a
post office box is used as a mailing address, enter the street address in field 1.C.5 and enter
the post office box number in field 1.C.6.
 Default Contact: Check the ‘Default Contact’ checkbox if you want to make the person the
default technical contact for all chemical substances. The ‘Default Contact’ checkbox is
checked by default for the first technical contact identified for all chemical substances.

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Exhibit 3-17 shows a screen capture of the ‘Section 1.C - Technical Contact Information’ screen:
Exhibit 3-17: Section 1.C - Technical Contact Information Screen (Edit Mode)

Edit an existing technical contact: You can edit an existing technical contact by clicking the
technical contact’s name link under the ‘Company and Site Identification Information’ folder in
the navigation tree. The technical contact information previously created will display in the
‘Section 1.C – Technical Contact Information’ screen and the fields will be editable. Make
applicable changes and click the ‘Save’ icon ( ) to save your changes.
Creating multiple technical contacts: You can add a new technical contact (after you have
created at least one technical contact). Click the ‘Technical Contact Information (1.C)’ link from
the navigation tree. You will see the technical contact information that you entered previously.
Click the ‘Create New Contact’ link to clear the form to add a new technical contact.

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Exhibit 3-18 shows a screen capture of the ‘Section 1.C - Technical Contact Information’ screen
after it is populated:
Exhibit 3-18: Section 1.C - Technical Contact Information Screen (Populated)

Navigation: Click the ‘Next’ button to navigate to the ‘Section 2.A - Chemical Identification’
screen. You can also click the ‘Chemical Identification (2.A)’ link under the ‘Chemical Report’
folder or under the ‘Joint Submission’ folder on the navigation tree.
3.3.9

Chemical Report Folder

You can add one or more ‘Chemical Report’ folders (one for each reportable chemical substance
per site) by clicking the ‘Add Chemical’ button from the bottom left of the action bar. When you
click the ‘Add Chemical’ button, the tool generates a new ‘Chemical Report’ folder in the left
navigation tree. The ‘Chemical Report’ folder will have the following links:
 Technical Contact Information (1.C): Click this link to navigate to the ‘Section 1.C –
Technical Contact Information’ screen. For additional details about the ‘Section 1.C –
Technical Contact Information’ screen, please refer to Section 3.3.8.

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 Chemical Identification (2.A): Click this link to navigate to the ‘Section 2.A – Chemical
Identification’ screen. For additional details about the ‘Section 2.A – Chemical
Identification’ screen, please refer to Section 3.3.10.
 Manufacturing Information (2.B): Click this link to navigate to the ‘Section 2.B –
Manufacturing Information’ screen. For additional details about the ‘Section 2.B –
Manufacturing Information’ screen, please refer to Section 3.3.13.
 Industrial Processing and Use (3.A): Click this link to navigate to the ‘Section 3.A –
Industrial Processing and Use’ screen. For additional details about the ‘Section 3.A –
Industrial Processing and Use’ screen, please refer to Section 3.3.14.
 Consumer and Commercial Use (3.B): Click this link to navigate to the ‘Section 3.B –
Consumer and Commercial Use’ screen. For additional details about the ‘Section 3.B –
Consumer and Commercial Use’ screen, please refer to Section 3.3.15.
 CBI Substantiation Summary: Click this link to navigate to the ‘CBI Substantiation
Summary’ screen. For additional details about the ‘CBI Substantiation Summary’ screen,
please refer to Section 3.3.16.
3.3.10

Section 2.A - Chemical Identification

You can access the ‘Section 2.A - Chemical Identification’ screen either by clicking the ‘Next’
button on the ‘Section 1.C - Technical Contact Information’ screen or by using the ‘Chemical
Identification (2.A)’ link from the navigation tree.
Search for a Chemical Substance in the Substance Registry Services (SRS) Search: You can
search for a chemical substance by using the search mechanism in EPA’s SRS Search. Click the
‘Search’ button on the ‘Section 2.A - Chemical Identification’ screen to navigate to the
‘Substance Registry Services Search’ window.

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Exhibit 3-19 shows a screen capture of the ‘Section 2.A - Chemical Identification’ screen before
it is populated:
Exhibit 3-19: Section 2.A - Chemical Identification Screen

On the SRS search window, you can search for the desired chemical substance by various search
fields. To search SRS, enter one of the following search fields and click the ‘Search’ button:
For chemical substances listed on the non-confidential portion of the TSCA Inventory,
search by the Chemical Abstracts Service Registry Number (CASRN), the Chemical
Abstracts (CA) Index Name, or a Synonym: Enter data in the ‘CASRN’ field and/or the ‘CA
Index Name or Other Synonym’ field and click the ‘Search’ button. Search results will display in
a table format at the bottom of the screen. If no information is retrieved back from SRS, the
bottom of the screen will display a ‘No Results Found’ message. If you enter data into both of
the fields and click the ‘Search’ button, the tool will perform an ‘and’ search. Search results are
retrieved that match both of the search criteria fields and will display in a table format at the
bottom of the screen.
 CASRN: You may enter a full CASRN or another identifying number. Search results will
display CASRNs or other numbers that exactly match the numbers that you entered.

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 CA Index Name or Other Synonym: You may enter a full or partial CA index name,
biological name, EPA registry name, or other synonym. Search results will display CA index
names or other synonyms that contain, begin with, or exactly match the name that you
entered. Use the drop-down menu to specify the search criteria.
For chemical substances listed on the confidential portion of the TSCA Inventory, search
by Accession Number and/or Generic Name: Enter data in the ‘Accession Number’ field
and/or the ‘Generic Name’ field and click the ‘Search’ button. Search results will display in a
table format at the bottom of the screen. If no information is retrieved back from SRS, the
bottom of the screen will display a ‘No Results Found’ message.
 TSCA Accession Number: You may enter a full or partial Accession Number. Search
results will display Accession Numbers that contain, begin with, or exactly match the
numbers that you entered. Use the drop-down menu to specify the search criteria.
 Generic Name: You may enter a full or partial generic name. Search results will display
Generic Names that contain, begin with, or exactly match the name that you entered. Use the
drop-down menu to specify the search criteria. When searching by generic name, please be
aware that the same Generic Name may have been used for different chemical substances.
Only the Accession Number is unique. You should take care to ensure that you are selecting
the correct chemical substance.

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The following exhibits show screen captures of the ‘Substance Registry Services Search’ screen:
Exhibit 3-20: Substance Registry Services Search Screen

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Exhibit 3-21: Substance Registry Services Search Screen (Search Results)

Navigation: Select the chemical substance from the ‘Substance Registry Services Search’ screen
by selecting the radio button (located to the left of the chemical name) and clicking the ‘OK’
button. If a regulation that affects the reporting volume threshold, partial or full exemption
status, and/or small manufacturer exemption eligibility is associated with the chemical, then a
message displays that details how the chemical is affected on the ‘Section 2.A – Chemical
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Identification’ screen. In addition, information in blocks 2.A.1 – 2.A.4 on the ‘Section 2.A –
Chemical Identification’ screen will be populated as follows:
 CBI for Chemical Identification (2.A.1): This checkbox is unchecked by default. You may
claim as confidential the identity of a chemical substance that is listed as confidential on the
TSCA Inventory. These chemical substances will be listed by a TSCA accession number in
SRS. Claims for confidential treatment of the identity of a chemical substance that is listed
on the public section of the TSCA Inventory, are invalid and will not be allowed.
To assert a claim of confidentiality for the accession number corresponding to the
confidential chemical substance intended to be reported, check the ‘CBI for Chemical
Identification (2.A.1)’ box, which will display a ‘CBI Substantiation Questions’ pop-up
window that captures detailed written answers to the questions in order to substantiate your
CBI claim. See Section 3.3.16 for more information on substantiating CBI claims.
 Chemical Identifying Number (2.A.2): Displays the specific CASRN or Accession Number
for each reportable chemical substance.
 Number ID Code (2.A.3): Displays the code specifying the type of identifying number
entered in the SRS Search screen. Either the Accession Number or CASRN will be
displayed.
 Chemical Name (2.A.4): Displays the specific chemical name that is returned from the SRS
search screen.
Chemical Report Folder Alias:
To help distinguish between the different chemical substances added to the CDR Form U, the
CASRN or Accession Number, as appropriate, is used as the default display name for the
“Chemical Report” folder in the navigation tree. If desired, you can enter an alias or alternative
name. If you do not enter an alias, the default CASRN or Accession Number will continue to be
used.

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Exhibit 3-22 shows a screen capture of the ‘Section 2.A - Chemical Identification’ screen after it
is populated:
Exhibit 3-22: Section 2.A - Chemical Identification Screen (Populated)

Navigation: Click the ‘Next’ button to navigate to the ‘Section 2.B – Manufacturing
Information’ screen. You can also click the ‘Manufacturing Information (2.B)’ link under the
‘Chemical Report’ folder or under the ‘Joint Submission’ folder on the navigation tree.
3.3.11

Add Joint Submission

A joint submission is a collaborative process that allows the completion of a chemical report in a
CDR Form U by two different companies. Joint submissions are allowed only in those instances
where a supplier will not disclose to the manufacturer (including importer) the specific chemical
name of the imported chemical substance or of a reactant used to manufacture a chemical
substance, because the specific chemical name is claimed confidential. The manufacturer
(including importer) is responsible for ensuring that the CDR information is submitted to EPA;
therefore, they must ask the supplier of the confidential chemical substance to directly provide
EPA with the correct chemical identity in Part IV of the CDR Form U. In a joint submission, the
manufacturer (including importer) provides the manufacturing and processing and use data and
the Secondary Submitter (supplier) provides the chemical identity information for trade products
being reported on the form.
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If you know the percent composition of each component chemical substance of a trade name
product or mixture, you should not file jointly with a supplier. Additionally, in the event that you
know the chemical identity of the chemical substance subject to CDR reporting, you must
provide that information irrespective of a supplier’s confidentiality claims.
You can add one or more joint submission folders (one for each trade product) by clicking the
‘Add Joint Submission’ button from the bottom action bar. A new ‘Joint Submission Report’
folder will be created in the left navigation tree and will have the following links:
 Technical Contact Information (1.C): Click this link to navigate to the ‘Section 1.C –
Technical Contact Information’ screen. For additional details about the ‘Section 1.C –
Technical Contact Information’ screen, please refer to Section 3.3.8.
 Chemical Identification (2.A): Click this link to navigate to the ‘Section 2.A – Chemical
Identification’ screen for joint submitters. For additional details about the ‘Section 2.A –
Chemical Identification’ screen for joint submitters, please refer to Section 3.3.12.
 Manufacturing Information (2.B): Click this link to navigate to the ‘Section 2.B –
Manufacturing Information’ screen. For additional details about the ‘Section 2.B –
Manufacturing Information’ screen, please refer to Section 3.3.13.
 Industrial Processing and Use (3.A): Click this link to navigate to the ‘Section 3.A –
Industrial Processing and Use’ screen. For additional details about the ‘Section 3.A –
Industrial Processing and Use’ screen, please refer to Section 3.3.14.
 Consumer and Commercial Use (3.B): Click this link to navigate to the ‘Section 3.B –
Consumer and Commercial Use’ screen. For additional details about the ‘Section 3.B –
Consumer and Commercial Use’ screen, please refer to Section 3.3.15.
 CBI Substantiation Summary: Click this link to navigate to the ‘CBI Substantiation
Summary’ screen. For additional details about the ‘CBI Substantiation Summary’ screen,
please refer to Section 3.3.16.
3.3.12
Section 2.A - Chemical Identification for Joint Submission
If you are entering data within the ‘Joint Submission Report’ folder, you can access the ‘Section
2.A – Chemical Identification’ screen for joint submitters by clicking the ‘Next’ button on the
‘Section 1.C - Technical Contact Information’ screen and by using the ‘Chemical Identification
(2.A)’ link in the navigation tree.

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Enter the following information for the secondary submitter who will be filling out Part IV of the
CDR Form U:
 Trade Product Name or Another Designation (2.A.5): Enter the trade product name of the
chemical substance. By default, the name provided in field 2.A.5 will appear in the
navigation tree.
 Other Information (2.A.6): You can enter additional information pertaining to the identity
of the chemical substance (optional).
 Secondary Company Name (2.A.7): Enter the company name of the secondary submitter
who will be filling out Part IV of the form.
 Secondary Company Address (2.A.8 through 2.A.12): Enter the street address of the
secondary company along with the city/town, state/province, zip code, and country
information.
 Joint Submission Report Folder Alias: Optionally, if you add an alias here, the alias will
become the name of the report folder in the navigation tree.
Unique Identifier for Joint Submission: Follow the instructions in the box labeled ‘Unique
Identifier for Joint Submission’ to communicate with the Secondary Submitter via email. The
tool will generate an email with a unique ID and language that you can use to notify your
Secondary Submitter of the partial CDR submission containing information for the trade name
product. This will allow the Secondary Submitter to complete their portion of the form.

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Exhibit 3-23 shows the screen capture for the ‘Section 2.A - Chemical Identification’ screen for a
joint submission (Scroll 1):
Exhibit 3-23: Section 2.A - Chemical Identification Screen - Joint (Scroll 1)

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Exhibit 3-24 shows the screen capture for the ‘Section 2.A - Chemical Identification’ screen for a
joint submission (Scroll 2):
Exhibit 3-24: Section 2.A - Chemical Identification Screen - Joint (Scroll 2)

Navigation: Click the ‘click here’ link within the instructional text to email the Secondary
Submitter.
On the email screen, most of the information is auto-populated along with the message to be
provided to the Secondary Submitter. The following information will be displayed on the ‘Email’
screen:
 From: Defaults to your email address from CDX registration.
 CC: Displays the EPA email address.
 To: Enter the email address of the Secondary Submitter or any other person whom you want
to send the unique identification information. The value entered must have an ‘@’ sign to be
a valid email address (e.g., [email protected]). You can send the email to one or more
email addresses by separating each email address by either a comma or a semicolon.
 Subject: The subject text is defaulted to ‘2016 Chemical Data Reporting.’

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 Message: Displays the ‘Unique ID’ and language that you can use to notify your Secondary
Submitter of the partial CDR submission containing information for the trade name product.
 Additional Information: Enter additional information that you want to email to the
Secondary Submitter (optional).
Exhibit 3-25 shows the screen capture of the ‘Email’ screen for a joint submission:
Exhibit 3-25: Email Screen (Scroll 1)

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Exhibit 3-26 shows the screen capture of the ‘Email’ screen (Scroll 2) for a joint submission:
Exhibit 3-26: Email Screen (Scroll 2)

After entering all the information on the ‘Email’ screen, click the ‘Send’ button to send the email
to the right recipients. You will be taken to the ‘Section 2.A – Chemical Identification’ screen.
Navigation: Click the ‘Next’ button to navigate to the ‘Section 2.B - Manufacturing
Information’ screen. You can also click the ‘Manufacturing Information (2.B)’ link either under
the ‘Chemical Report’ folder or under the ‘Joint Submission’ folder on the navigation tree.
3.3.13

Section 2.B - Manufacturing Information

You can access the ‘Section 2.B – Manufacturing Information’ screen by clicking the ‘Next’
button from the ‘Section 2.A - Chemical Identification’ screen or by clicking the ‘Manufacturing
Information (2.B)’ link from within the navigation tree.

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This section describes the manufacturing data elements that should be reported for your
reportable chemical substance(s) for the current calendar year. Report the information to the
extent that such information is known to, or reasonably ascertainable by you. If any information
is not known or reasonably ascertainable (NKRA) by you (including your company), enter or
select ‘NKRA’ in the box corresponding to that data element. You may also check the CBI
checkbox next to each data element to claim data as confidential. See the Instructions for
Reporting on the CDR website for how to determine if your data qualifies for a CBI claim.
However, keep in mind that you cannot claim an ‘NKRA’ designation as confidential. Enter the
following fields of data on the ‘Section 2.B - Manufacturing Information’ screen:
 CBI for Company Identification (2.B.1): Check the CBI box to assert a confidentiality
claim for the link between the chemical substance and the company information reported in
‘Section 1.A – Primary Company Information.’
 CBI for Site Identification (2.B.2): Check the CBI box and complete the substantiation
questions to assert a confidentiality claim for the link between the chemical substance and the
site identity reported in ‘Section 1.B – Site Identification.’ If you check the CBI box, the
‘CBI Substantiation Questions’ window displays where you must answer each question
pertaining to the CBI claim. See Section 3.3.16 for more information on substantiating CBI
claims.
 CBI for Technical Contact Information (2.B.3): Check the CBI checkbox to assert a
confidentiality claim for the link between the chemical substance and the technical contact
information reported in ‘Section 1.C – Technical Contact Information.’
 Report Calendar Year 2015 Production Volume:
 Activity (Manufacture and/or Import) (Block 2.B.4): Check the box that describes
whether you domestically manufacture or import the chemical substance. If you both
domestically manufacture and import the same chemical substance, check both boxes.
 Domestically Manufactured Production Volume (Block 2.B.5): Displays a ‘0’ by
default. If the value entered into the ‘Domestically Manufactured’ field is greater than 0,
the ‘Manufacture’ checkbox is checked. Enter the volume of the chemical domestically
manufactured at your site during calendar year 2015 (for the 2016 reporting year), in
pounds. Enter the volume of the chemical domestically manufactured at your site during
calendar year 2011 (for the 2012) reporting year, in pounds. Report the quantity to at least
two significant figures. Production volumes should be reported in numeric format, without
commas (e.g., 6352000). For example, ‘2 million’ or ‘2 E6’ is not acceptable, and
production volumes with decimals or abbreviations such as M (e.g., 12,000,000 = 12M) or
K (e.g., 50,000 = 50K) are not acceptable.
 Imported Production Volume (Block 2.B.6): Displays a ‘0’ by default. If the value
entered into the ‘Imported’ field is greater than 0, the ‘Import’ checkbox is checked. Enter
the volume of chemical imported by your site in calendar year 2011, in pounds. Report the
quantity to at least two significant figures. Use the same numeric format as described for
Block 2.B.5, Domestically Manufactured Production Volume.
 Imported Chemical Never Physically at Site (2.B.7): Use the drop-down menu to
indicate whether an imported chemical was never physically at the reporting site. This field

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



will be editable and mandatory when the imported checkbox (2.B.4) is selected in the
activity field and when data is entered in the ‘Imported’ (2.B.6) field.
Volume Used on Site (2.B.8): This field is disabled if the ‘Domestically Manufactured’ or
‘Imported’ field displays 0. Enter the total volume of the chemical substance used at the
reporting site, in pounds. The volume used on-site should not exceed the sum of the
domestically manufactured and imported volumes minus the volume exported (i.e., (Block
2.B.5 + Block 2.B.6) –Block 2.B.9). Report the quantity to at least two significant figures.
Use the same numeric format as described for Block 2.B.5, Domestically Manufactured
Production Volume.
Volume Exported (2.B.9): This field is disabled if the ‘Domestically Manufactured’ or
‘Imported’ field displays 0. Enter the volume directly exported and not domestically
processed or used, in pounds. The volume exported should not exceed the sum of the
domestically manufactured and imported volumes minus the volume used on site (i.e.,
(Block 2.B.5 + Block 2.B.6 – Block 2.B.8). Report the quantity to at least two significant
figures. Use the same numeric format as described for Block 2.B.5, Domestically
Manufactured Production Volume.

 Number of Workers (2.B.10): Select from the drop-down menu the code corresponding to
the appropriate range for the number of workers reasonably likely to be exposed to a
reportable chemical substance during manufacture. Click the ‘Help’ icon ( ) for a detailed
explanation of the different code options.
 Max Concentration (2.B.11): Select from the drop-down menu the code corresponding to
the appropriate maximum concentration range of the chemical substance. Click the ‘Help’
icon ( ) for a detailed explanation of the different code options.
 Is Chemical Substance Being Recycled, Remanufactured, Reprocessed, Reused, or
Reworked? (2.B.12): Select from the drop-down menu the appropriate value indicating if
the chemical substance is being recycled, remanufactured, reprocessed, reused, or reworked.
By selecting ‘Yes,’ you indicate that the manufactured chemical substance, which otherwise
would be disposed of as a waste, is being removed from the waste stream and is being used
or reused for a commercial purpose.
 Report Physical Form for 2015 Production Volume: Report all physical forms of the
chemical substance at the time it is reacted, or as it leaves your site, and the percentage of
production volume. For each chemical substance at each site, you must report as many
physical forms as applicable by selecting the appropriate blocks which represent the
following six physical forms:
 Dry Powder
 Pellets or Large Crystals
 Water- or Solvent-Wet Solid
 Other Solid
 Gas or Vapor
 Liquid
 Not Known or Reasonably Ascertainable (NKRA)

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You are required to select at least one (1) physical form. If the chemical substance is sent offsite in more than one physical form, report all the physical forms in which it is sent off-site.
Select ‘NKRA’ if the physical form of the chemical substance is not known or reasonably
ascertainable by you.
Report the percentage of the total production volume of the chemical substance for each
physical form reacted onsite or sent off-site rounded off to the closest 10 percent. These
percentages may total more or less than 100% due to rounding. If the total is more than
100%, the tool will display a warning message; however, that does not prevent you from
completing the form. If you see the warning message, please ensure that you have reported
the physical forms associated with your full production volume. The sum of your entered ‘%
Production Volume’ associated with each physical form reported in this section should
correspond to all of your production.
 Report Past Production Volume: Enter the total volume of the chemical manufactured at
your site (include domestically manufactured and imported volumes) during each of the
calendar years 2014, 2013, and 2012, in pounds for a 2016 reporting year Form U. For a
2012 reporting year Form U, enter the total volume of the chemical manufactured at your site
during calendar year 2011. For the 2016 reporting year, if the reporting threshold is met in
any past calendar year, then reporting for 2015 is required.

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Exhibit 3-27 shows the screen capture for the ‘Section 2.B - Manufacturing Information’ screen
(Scroll 1):
Exhibit 3-27: Section 2.B - Manufacturing Information Screen (Scroll 1)

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Exhibit 3-28 shows the screen capture for the ‘Section 2.B - Manufacturing Information’ screen
(Scroll 2):
Exhibit 3-28: Section 2.B - Manufacturing Information Screen (Scroll 2)

Navigation: Click the ‘Next’ button to navigate to the ‘Section 3.A - Industrial Processing and
Use’ screen. You can also click the ‘Industrial Processing and Use (3.A)’ link on the navigation
tree.
3.3.14

Section 3.A - Industrial Processing and Use

You can access the ‘Section 3.A – Industrial Processing and Use’ screen by clicking the ‘Next’
button from the ‘Section 2.B – Manufacturing Information’ screen or by clicking the ‘Industrial
Processing and Use (3.A)’ link from within the navigation tree.
This section describes the industrial processing and use information that should be reported for
your reportable chemical substance(s) for calendar year 2015 (for the 2016 reporting year) and
2011 (for the 2012 reporting year). Report the information to the extent that such information is
known, or reasonable ascertainable, by you. If any information is not known or reasonably
ascertainable by you (including your company), enter or select ‘NKRA’ in the box corresponding
to that data element. You may also check the CBI checkbox next to each data element to claim

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the data confidential. However, keep in mind that you cannot claim an ‘NKRA’ designation as
confidential. Checking a CBI checkbox associated with a specific processing and use data
element automatically triggers substantiation questions. See Section 3.4.16 for more information
on substantiating CBI claims.
Screen Validation: For each reportable chemical substance, report at least one (1) and up to ten
(10) unique combinations of the ‘Type of Process or Use,’ ‘Sector,’ and ‘Industrial Function
Category.’ For each of these unique combinations, you are also required to report the ‘Percent
Production Volume,’ the ‘Number of Sites,’ and the ‘Number of Workers.’
Actions:
 You can enter more than ten (10) rows of data by clicking the ‘Add’ icon. If you need to
delete a row, click the ‘Delete’ icon. This will delete the row and all the data in the row. The
tool will display a warning message asking you to confirm the deletion.
 If the chemical is not used in industrial processing or for industrial use, you may check the
‘Not Applicable’ box at the top of the ‘Section 3.A – Industrial Processing and Use’ screen.
If you check the ‘Not Applicable’ box, all the fields on the screen will be disabled and you
may move on to the next screen. If you have any data entered on the screen and you check
the ‘Not Applicable’ box, all the data will be deleted and all the fields on the screen will be
disabled for editing.
Enter the following fields of data on the ‘Section 3.A - Industrial Processing and Use’ screen:
 Type of Process or Use: Select from the drop-down menu the appropriate ‘Type of
Processing or Use Operation.’ Click the ‘Help’ icon ( ) for a detailed explanation of the
different code options.
 Sector(s): Select from the drop-down menu the appropriate Industrial Sector (IS) code for
all sites that receive a reportable chemical substance. Click the ‘Help’ icon ( ) for a
detailed explanation of the different code options.
 Industrial Function Category: Select from the drop-down menu the appropriate Industrial
Function Category. Click the ‘Help’ icon ( ) for a detailed explanation of the different
code options.
 Percent Production Volume: Enter an estimate of the percentage of production volume
that is attributable to each unique combination of ‘Type of Process or Use Code,’ ‘Sector,’
and ‘Industrial Function Category Code.’ Click the ‘Help’ icon ( ) for more information
on reporting the ‘Percent Production Volume.’
 Number of Sites: Select from the drop-down menu the appropriate number range for the
total number of industrial sites, including those not under your control, that process or use
each reported chemical substance. Click the ‘Help’ icon ( ) for a detailed explanation of
the different code options.
 Number of Workers: Select from the drop-down menu the total number of workers that
are reasonably likely to be exposed to the chemical substance at sites that process or use the
chemical substance. Include workers at sites that are not under your control, as well as sites
that you control. Click the ‘Help’ icon ( ) for a detailed explanation of the different code
options.

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Exhibit 3-29 shows a screen capture of the ‘Section 3.A - Industrial Processing and Use’ screen:
Exhibit 3-29: Section 3.A - Industrial Processing and Use Screen

Navigation: Click the ‘Next’ button to navigate to the ‘Section 3.B - Consumer and Commercial
Use’ screen. You can also click the ‘Consumer and Commercial Use (3.B)’ link on the
navigation tree.
3.3.15

Section 3.B - Consumer and Commercial Use

Access the ‘Section 3.B – Consumer and Commercial Use’ screen by clicking the ‘Next’ button
from the ‘Section 3.A – Industrial Processing and Use’ screen or by clicking the ‘Consumer and
Commercial Use (3.B)’ link from within the navigation tree.
This section describes the consumer and commercial use information that should be reported for
your reportable chemical substance(s) for calendar year 2015 (for the 2016 reporting year) or
2011 (for the 2012 reporting year). Report the information to the extent that such information is
known, or reasonably ascertainable, by you. If any information is not known or reasonably
ascertainable by you (including your company), enter or select ‘NKRA’ in the box corresponding
to that data element. You may also check the CBI box next to each data element to claim the data
confidential. However, keep in mind that you cannot claim an ‘NKRA’ designation as

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confidential. Checking a CBI box associated with a specific consumer and commercial use data
element automatically triggers substantiation questions. See Section 3.4.16 for more information
on substantiating CBI claims.
Screen Validation: For each reportable chemical substance, report at least one (1) and up to ten
(10) unique product categories, which correspond to the actual use of the chemical substance.
For each product category reported, indicate whether the use is a consumer and/or commercial
use, whether the chemical substance is used in products intended for children, the percentage of
production volume, the maximum concentration, and the number of commercial workers.
Actions:
 You can enter more than ten (10) rows of data by clicking the ‘Add’ icon. If you need to
delete a row, click the ‘Delete’ icon. This will delete the row and all the data in the row. The
tool will display a warning message asking you to confirm the deletion.
 If the chemical is not for consumer or commercial use, you may check the ‘Not Applicable’
box at the top of the ‘Section 3.B – Consumer and Commercial Use’ screen. If you check the
‘Not Applicable’ box, all the fields on the screen will be disabled. If you have any data
entered on the screen and you click the ‘Not Applicable’ checkbox, all the data will be
deleted and all the fields on the screen will be disabled for editing.
Enter the following fields of data on the ‘Consumer and Commercial Use’ screen:
 Product Category: Select from the drop-down menu the product category which
corresponds to the actual use of the chemical substance. Click the ‘Help’ icon ( ) for a
detailed explanation of the different code options.
 Consumer or Commercial or both: Select from the drop-down menu the appropriate
value to indicate whether the product has a consumer use, commercial use, or both. Click
the ‘Help’ icon ( ) for a detailed explanation of the different code options.
 Used in Products Intended for Children?: Select from the drop-down menu the
appropriate value to indicate whether any amount of the chemical substance or mixture is
used in a consumer product intended for use by children. Click the ‘Help’ icon ( ) for a
detailed explanation of the different code options.
 Percent Production Volume: Enter an estimate of the percentage of the production volume
that is attributable to each specific consumer and commercial end use carried out at sites
under your control. Click the ‘Help’ icon ( ) for more information on reporting the percent
production volume.
 Maximum Concentration: Select from the drop-down menu the appropriate concentration
range for each chemical substance used in a consumer or commercial product. Click the
‘Help’ icon ( ) for a detailed explanation of the different code options.
 Number of Commercial Workers: Select from the drop-down menu the appropriate
number range of commercial workers, including those at sites not under your control that
are reasonably likely to be exposed while using the chemical substance, with respect to each
commercial use. Click the ‘Help’ icon ( ) for a detailed explanation of the different code
options.

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Exhibit 3-30 shows a screen capture of the ‘Section 3.B - Consumer and Commercial Use’
screen:
Exhibit 3-30: Section 3.B - Consumer and Commercial Use Screen

Navigation: Click the ‘Next’ button to navigate to the ‘CBI Substantiation Summary’ screen.
3.3.16

CBI Substantiation

The ‘CBI Substantiation Summary’ screen displays the substantiation questions answered by you
to claim certain fields as CBI for each chemical folder.
You are allowed to claim certain fields and information as CBI. When you make a CBI claim for
a field that requires substantiation, the tool displays a ‘CBI Substantiation Questions’ window.
To claim a field as CBI, you are required to answer all the CBI substantiation questions
displayed for that field.
You will be required to provide written answers to the CBI substantiation questions. If you do
not answer each of the questions, an error message displays when you attempt to save the
answers.

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Exhibit 3-31 shows a screen capture of the ‘CBI Substantiation Questions’ window for claiming
Site Identification as CBI on the ‘Section 2.B – Manufacturing Information’ page:
Exhibit 3-31: CBI Substantiation Questions Window

Navigation: After answering the displayed CBI substantiation questions, click the ‘Save’ button
to save and navigate back to the screen from which you made the CBI claim. Click the text that
displays on the ‘CBI Substantiation Summary’ screen to generate the ‘CBI Substantiation
Questions’ window.

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Exhibit 3-32 shows a screen capture of the ‘CBI Substantiation Summary’ screen:
Exhibit 3-32: CBI Substantiation Summary Screen

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4

Validate

You can click the ‘Validate’ icon ( ) at any stage during the process of entering data to check
for missing or invalid data. The ‘CDR Form U Validation’ pop-up window will display every
time you click the ‘Validate’ icon ( ). The ‘CDR Form U Validation’ pop-up window will
display a report of all the validation errors and warning messages.
Validation Errors: Errors are denoted by an error icon ( ) and can be fixed by clicking the
error link. The links will display the screen section (e.g., Technical Contact Information (1.C)),
the field section name (e.g., 1.C.1), and the associated error. After you click a link, the main
screen will display the section where the error occurred so you can easily fix the issue. Once you
have fixed the error, click the ‘Validate’ icon ( ) again to refresh the ‘CDR Form U Validation’
pop-up window. If the information you fixed passes validation, the error will be removed from
the ‘CDR Form U Validation’ pop-up window. You must correct all validation errors in order to
allow the AO to submit the form to EPA via CDX. Once all validation errors have been resolved,
if the ‘Validate’ icon ( ) is clicked, the ‘CDR Form U Validation’ screen will indicate that
there are no validation errors.
Warning Messages: Warnings are denoted by a warning icon ( ) and can be addressed by
clicking the warning link. The links will display the screen section, field section name, and the
associated warning. After you click a link, the main screen will display the section where the
warning occurred so that you can verify the data’s validity. Once you have corrected or verified
the data, click the ‘Validate’ icon ( ) again to refresh the ‘CDR Form U Validation’ pop-up
window. If the information you corrected or verified passes validation, the warning will be
removed from the ‘CDR Form U Validation’ pop-up window. Once all validation warnings have
been resolved, if the ‘Validate’ icon ( ) is clicked, the ‘CDR Form U Validation’ screen will
indicate that there are no validation warnings. Although you should verify that the data indicated
in the warning is valid, the tool will still allow the AO to pass validation and submit a form to
EPA with active warning messages.
Close the ‘CDR Form U Validation’ pop-up window by clicking the ‘X’ button at the top right of
the screen.

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Exhibit 4-1 shows a screen capture for the ‘CDR Form U Validation’ pop-up window:
Exhibit 4-1: CDR Form U Validation Pop-up Window

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5

Complete an Amendment

The Primary AO can unlock a submission to make an amendment. After the Primary AO has
unlocked a submission and logged out, you can log in and edit the submission. At this point, the
‘CDR Form U Access’ screen will display a status of ‘In Progress’ under the ‘Status’ column;
however, you will not see these changes until you navigate back to the ‘CDR Form U Access’
screen. Click the ‘Site’ link for the submission you wish to amend; the tool will navigate you to
the ‘Enter Passphrase’ screen. You must enter the passphrase that was originally associated with
the submission to start the amendment process. After you enter the passphrase, and click the
‘Next’ button, you will be taken to the ‘Amendment and Late Submission Explanation’ screen.
When you amend your submission, change only the information that needs to be changed. Your
amended submission will replace your previous submission and therefore should be a complete
CDR Form U.
5.1

Amendment and Late Submission Explanation

Before you start an amendment, you must provide an explanation as to why you must amend the
original form. You can access the ‘Amendment and Late Submission Explanation’ screen by
clicking the ‘Explanation’ link located under the ‘Amendment and Late Submission’ folder in
the navigation tree.

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Exhibit 5-1 shows a screen capture for the ‘Explanation’ link in the navigation tree:
Exhibit 5-1: Explanation Link

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Exhibit 5-2 shows a screen capture for the ‘Amendment and Late Submission Explanation’
screen:
Exhibit 5-2: Amendment and Late Submission Explanation Screen

Navigation: Once you access the unlocked CDR Form U, provide an explanation on the
‘Amendment and Late Submission Explanation’ screen, and make any necessary edits, click the
‘Save’ button. The Primary AO will be required to submit the amended version again once you
have made all changes to the submission and completed the ‘Amendment and Late Submission
Explanation’ screen.

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6

Resources

You can access the ‘Resources’ screen by clicking the ‘Resources’ tab located at the top of the
screen at any time during the submission process. You can also access the ‘Resources’ screen by
clicking the ‘Resources’ link on the ‘Home’ screen. The ‘Resources’ screen provides you with
links to all of the e-CDRweb user guides as well as links to additional resources. Click the ‘User
Guide’ link to access the e-CDRweb user guide documents.
Chemical Data Reporting – Additional Regulatory Information: If you click this link, a new
Internet browser window will display the ‘Additional Regulatory Information for CDR Chemical
Substances’ section on the ‘Other Issues’ screen.
Chemical Data Reporting Homepage: If you click this link, a new Internet browser window
will display the CDR Homepage.
CDX Homepage: If you click this link, a new Internet browser window will display the CDX
Homepage.
TSCA Chemical Substances Inventory: If you click this link, a new Internet browser window
will display the ‘TSCA Chemical Substances Inventory’ screen.

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Exhibit 6-1 shows a screen capture of the ‘Resources’ screen:
Exhibit 6-1: Resources Screen

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Appendix A: Acronyms and Abbreviations
The following exhibit displays all the acronyms and abbreviations used in this document:

Acronym

Full Name

AO

Authorized Official

CA

Chemical Abstract

CASRN
CBI

Chemical Abstract Service Registry Number
Confidential Business Information

CDR

Chemical Data Reporting

CDX

Central Data Exchange

CoR

Copy of Record

CSPP

Chemical Safety and Pesticide Programs

D&B
EPA

Dun and Bradstreet
Environmental Protection Agency

e-CDRweb

Electronic Chemical Data Reporting web

FRS

Facility Registry Service

ID

Identifier

IS

Industrial Sector

NKRA

Not Known or Reasonably Ascertainable

OPPT

Office of Pollution Prevention and Toxics

PDF

Portable Document Format

SRS
TSCA

Substance Registry Services
Toxic Substances Control Act

XML

Extensible Markup Language

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