System for Award Management Registration Requirements for Prime Grant Recipients

Forms and Documents

Document Name	Status
3090-0290-Supporting Statement - 2018.docx Supporting Statement A	2018-12-20

IC Document Collections

IC ID	Document Title	Status
193896	System for Award Management Registration Requirements for Prime Grant Recipients	Modified

ICR Details

OMB Control No: 3090-0290	ICR Reference No: 201810-3090-004
Status: Historical Active	Previous ICR Reference No: 201712-3090-002
Agency/Subagency: GSA	Agency Tracking No:
Title: System for Award Management Registration Requirements for Prime Grant Recipients
Type of Information Collection: Revision of a currently approved collection	Common Form ICR:  No
Type of Review Request: Regular
OIRA Conclusion Action: Approved with change	Conclusion Date: 12/20/2018
	Date Received in OIRA: 10/17/2018
Terms of Clearance: This collection is approved based on the revised materials provided by the Agency.

	Inventory as of this Action	Requested	Previously Approved
Expiration Date	12/31/2021	36 Months From Approved	01/31/2021
Responses	143,334	0	177,960
Time Burden (Hours)	358,335	0	355,920
Cost Burden (Dollars)	14,046,732	0	13,596,144

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Abstract: System for Award Management (SAM) currently collects, validates, stores, and disseminates data in support of agency acquisition and financial assistance missions. SAM validates entity registration information and electronically shares the secure and encrypted data with Federal agency finance offices to facilitate paperless payments through electronic funds transfer. Additionally, SAM shares the data with Federal Government procurement, grant, and electronic business systems.

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Authorizing Statute(s): None

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	83 FR 24311	05/25/2018
30-day Notice:	Federal Register Citation:	Citation Date:
	83 FR 51955	10/15/2018
Did the Agency receive public comments on this ICR? Yes

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Number of Information Collection (IC) in this ICR: 1

IC Title	Form No.	Form Name
System for Award Management Registration Requirements for Prime Grant Recipients

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ICR Summary of Burden

	Total Approved	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	143,334	177,960	0	-34,626	0	0
Annual Time Burden (Hours)	358,335	355,920	0	2,415	0	0
Annual Cost Burden (Dollars)	14,046,732	13,596,144	0	450,588	0	0

Burden increases because of Program Change due to Agency Discretion: Yes

Burden Increase Due to: Miscellaneous Actions

Burden decreases because of Program Change due to Agency Discretion: No

Burden Reduction Due to:

Short Statement: This is a revision of a currently approved public information collection based on actual active grant registrants as of February 2, 2018 as reported in SAM. 2 CFR Subtitle A, Chapter I, and Part 25 mandates that the System for Award Management (SAM) serve as the repository for standard information about applicants and recipients. The burden is relative to the number of registrants for grant awards, which was as of February 2018, 143,334 entities, while when calculated for the previous burden there were 177,960 estimated registrants for grants. The reduction in respondents is due to the improved calculations based on using actual grant registrants in SAM. The increase in burden hours is due to the additional registration time for new users, and for existing users to review and update registration information.

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Annual Cost to Federal Government: $5,618,692

Does this IC contain surveys, censuses, or employ statistical methods? No

Does this ICR request any personally identifiable information (see OMB Circular No. A-130 for an explanation of this term)? Please consult with your agency's privacy program when making this determination.     No

Does this ICR include a form that requires a Privacy Act Statement (see 5 U.S.C. §552a(e)(3))? Please consult with your agency's privacy program when making this determination.     No

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? Uncollected

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 10/17/2018

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