Sorn - System Of Records

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Notices

Federal Register
Vol. 81, No. 82
Thursday, April 28, 2016

This section of the FEDERAL REGISTER
contains documents other than rules or
proposed rules that are applicable to the
public. Notices of hearings and investigations,
committee meetings, agency decisions and
rulings, delegations of authority, filing of
petitions and applications and agency
statements of organization and functions are
examples of documents appearing in this
section.

DEPARTMENT OF AGRICULTURE
Rural Housing Service
Rural Business-Cooperative Service
Rural Utilities Service
Privacy Act of 1974; System of
Records; USDA/Rural Development-1
Current or Prospective Producers or
Landowners, Applicants, Borrowers,
Grantees, Tenants, and Other
Participants in RD Programs
Rural Housing Service, Rural
Business-Cooperative Service, and Rural
Utilities Service, USDA.
ACTION: Notice of proposed revision to
an existing Privacy Act System of
Records.
AGENCY:

In accordance with the
requirements of the Privacy Act of 1974
as amended; Section 12204 of the
Agricultural Act of 2014 (2014 Farm, 5
U.S.C. 552a) Rural Development (RD)
gives notice of its proposal to revise the
system of records entitled USDA/Rural
Development-1 Applicant, Borrower,
Grantee or Tenant File.
DATES: Comments must be received no
later than June 7, 2016. This system of
records will be effective June 7, 2016
unless Rural Development receives
comments, which would result in a
contrary determination.
ADDRESSES: You may submit comments
on this notice by any of the following
methods: You may submit written or
electronic comments on this notice by
any of the following methods:
• Federal eRulemaking Portal: http://
www.regulations.gov. Follow the
instructions for submitting comments.
• Mail: Submit written comments via
the U.S. Postal Service to the Branch
Chief, Regulations and Paperwork
Management Branch, U.S. Department
of Agriculture, 300 7th Street SW., 7th
Floor, Washington, DC 20024.

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SUMMARY:

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• Hand Delivery/Courier: Submit
written comments via Federal Express
Mail or other courier service requiring a
street address to the Branch Chief,
Regulations and Paperwork
Management Branch, U.S. Department
of Agriculture, 300 7th Street SW., 7th
Floor, Washington, DC 20024.
All written comments will be
available for public inspection during
regular work hours at the 300 7th Street
SW., 7th Floor address listed above.
FOR FURTHER INFORMATION CONTACT:
For general questions, please contact:
Diego Maldonado, RD Privacy Act
Officer, 4300 Goodfellow Boulevard,
Room 52C13, St. Louis, MO 63120–
0011; 314–457–6279.
For privacy issues, please contact:
Kelvin Fairfax Chief Privacy Officer,
Cyber and Privacy Policy and Oversight,
Office of the Chief information Officer,
Department of Agriculture, Washington,
DC 20250.
SUPPLEMENTARY INFORMATION: The
Privacy Act of 1974, as amended (5
U.S.C. 552a), requires agencies to
publish in the Federal Register notice of
new or revised systems of records
maintained by the agency. A system of
records is a group of any records under
the control of any agency, from which
information is retrieved by the name of
an individual or by some identifying
number, symbol, or other identifying
particular assigned to an individual.
In accordance with the Office of
Management and Budget (OMB)
Circular A–130, Rural Development of
the United States Department of
Agriculture (USDA) is proposing to
revise an existing Privacy Act system of
records, which was last published in
full on July 17, 1998 (63 FR 38546).
The agency proposes to make various
revisions to USDA/RD–1, including
several revisions related to the receipt
for services (RFS) program. Section
2501A of the Food, Agriculture,
Conservation, and Trade Act of 1990
was amended by Section 14003 of the
Food, Conservation, and Energy Act of
2008 (2008 Farm Bill) to require that
upon the request of a current or
prospective producer or landowner,
certain agencies, including agencies of
the Rural Development Mission Area,
provide a receipt for service concerning
any benefit or service offered to
agricultural producers or landowners.
Section 12204 of the Agricultural Act of
2014 (2014 Farm Bill) further modified

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this requirement to mandate the
issuance of a receipt for service to every
current or prospective producer or
landowner that requests about any
benefit or service provided to a
customer by agencies of the Rural
Development Mission Area (or denial of
service). Accordingly, the receipt for
service program provides inquirers,
applicants, or customers of the Rural
Business Cooperative Service, the Rural
Housing Service, and the Rural Utilities
Service with a receipt for service for
certain types of transactions requested.
While these routine uses allow
disclosures outside USDA, and so have
some impact on privacy of individuals,
they are either necessary for carrying
out the agency mission and minimizing
waste, fraud, and abuse; are required by
law; or benefit the subjects of the
records. On balance, the needs of the
agency and the benefits to the
individuals of these disclosures justify
the minimal impact on privacy. The
current SORN is located at: http://
www.ocio.usda.gov/sites/default/files/
docs/2012/Rural%20Development-1.txt.
Rural Development proposes to revise
the System of Records to reflect the
following changes:
1. A security classification is added to
the System Notice.
2. The system locations section is
revised to reflect organizational and
office location and responsibility
changes.
3. The categories of individuals
covered by the system section is revised
to reflect the Receipt for Services
program.
4. The categories of records in the
system section is revised to reflect the
Receipt for Services program.
5. The authority for maintenance of
the system section is revised to reflect
changes in the statutory authorities.
6. A purpose(s) section is added to the
System Notice.
7. RD proposes the following changes
to the routine uses:
a. The language of routine uses 2, 5–
13, 15, 16, and 18 is revised slightly for
clarity and consistency.
b. Routine use 14 is revised to identify
the system, Credit Alert Verification
Reporting System (CAIVRS) that is used
by the Department of Housing and
Urban Development (HUD) for the
purpose of prescreening applicants.
c. Routine use 17 is deleted.

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d. Routine use 18 is renumbered as
routine use 17 and is revised slightly for
clarity and consistency.
e. New routine use 18 is added to
disclose to the Department of Health
and Human Services parent locator
system for finding parents who do not
pay child support.
f. Routine use 19 is added to allow
disclosure to contractors, grantees,
experts, consultants or volunteers who
are performing a service on behalf of the
agency.
g. Routine use 20 is added to allow
disclosure of records to customer
service agents for training and
evaluation purposes.
h. Routine use 21 is added to allow
disclosure of records to appropriate
agencies, entities, and persons for
purposes of response and remedial
efforts in the event that there has been
a breach of the data contained in the
systems.
i. Routine use 22 is added to comply
with Federal Funding Accountability
and Transparency Act for public
disclosure purposes.
j. Routine use 23 is added to allow
disclosure to the National Archives and
Records Administration for records
management purposes.
k. Routine use 24 is added to allow
disclosure to the Department of the
Treasury for the purpose of identifying,
preventing, or recouping improper
payments.
8. The policies and practices for
storing, retrieving, accessing, retaining,
and disposing of records in the system
section is revised to reflect changes in
record keeping including use of
electronic records.
9. The system manager and address
section is revised to include a Web site
link.
10. The record source categories
section is revised to reflect the Receipt
for Services program.
Dated: March 23, 2016.
Lisa Mensah,
Under Secretary, Rural Development.
SYSTEM OF RECORDS

USDA/Rural Development-1.
SYSTEM NAME:

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Applicant, Borrower, Grantee, or
Tenant File.
Security Classification: unclassified.
SYSTEM LOCATION:

Each Rural Development current or
prospective producers or landowners,
applicants, borrowers, grantees, tenants,
their respective household members,
including members of associations, and
other participants in RD programs. Files
is located in the Local, Area, or State

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Office through which the financial
assistance is sought or was obtained; in
the Centralized Servicing Center (CSC),
St. Louis, Missouri; and in the Finance
Office in St. Louis, Missouri. A State
Office version of the Local or Area
Office file may be located in or
accessible by the State Office which is
responsible for that Local or Area Office.
Correspondence regarding borrowers is
located in the State and National Office
files.
A list of all State Offices and any
additional States/Offices for which an
office is responsible is as follows:
Montgomery, AL
Palmer, AK
Phoenix, AZ
Little Rock, AR
Davis, CA
Lakewood, CO
Dover, DE (includes Maryland)
Gainesville, FL (includes U. S. Virgin
Islands)
Athens, GA
Hilo, HI (includes Western Pacific
Territories of American Samoa, Guam,
and Commonwealth of the Marianas
Islands, Federated States of Micronesia,
Republic of Palau, and the Marshall
Islands)
Boise, ID
Champaign, IL
Indianapolis, IN
Des Moines, IA
Topeka, KS
Lexington, KY
Alexandria, LA
Bangor, ME
Amherst, MA (includes Connecticut
and Rhode Island)
East Lansing, MI
St. Paul, MN
Jackson, MS
Columbia, MO
Bozeman, MT
Lincoln, NE
Carson City, NV
Mt. Laurel, NJ
Albuquerque, NM
Syracuse, NY
Raleigh, NC
Bismarck, ND
Columbus, OH
Stillwater, OK
Portland, OR
Harrisburg, PA
San Juan, PR
Columbia, SC
Huron, SD
Nashville, TN
Temple, TX
Salt Lake City, UT
Montpelier, VT (includes New
Hampshire)
Richmond, VA
Olympia, WA
Morgantown, WV

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Stevens Point, WI
Casper, WY
The address of Local, Area, and State
Offices are listed in the telephone
directory of the appropriate city or town
under the heading, ‘‘United States
Government, Department of Agriculture,
and Rural Development.’’ The Financial
Office and CSC are located at 4300
Goodfellow Blvd., St. Louis, MO 63120–
0011.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:

Current or prospective producers or
landowners, applicants, borrowers,
grantees, tenants, and their respective
household members, including
members of associations and other
participants in RD programs.
CATEGORIES OF RECORDS IN THE SYSTEM:

The system includes files containing
the names of current or prospective
producers or landowners, applicants,
borrowers, grantees, tenants and their
respective household members,
including members of associations and
other participants in RD programs. It
may also include their social security or
employer identification number, bank
routing and account numbers; and their
respective household members’
characteristics, such as gross and net
income, sources of income, capital,
assets and liabilities, net worth, age,
race, number of dependents, marital
status, reference material, farm or ranch
operating plans, and property appraisal.
The system also includes credit reports
and personal references from credit
agencies, lenders, businesses, and
individuals. In addition, a running
record of observation concerning the
operations of the person being financed
is included. A record of deposits to and
withdrawals from an individual’s
supervised bank account is also
contained in those files where
appropriate. In some Local Offices, this
record is maintained in a separate folder
containing only information relating to
activity within supervised bank
accounts. Some items of information are
extracted from the individual’s file and
placed in a card file for quick reference.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

Consolidated Farm and Rural
Development Act of 1972, as amended;
Section 12204 of the Agricultural Act of
2014 (Pub. L. 113–79); AGRICULTURAL
CREDIT 7 U.S.C. 1921 et seq.; FARM
HOUSING 42 U.S.C. 1471 et seq.;
Section 901 of the Food Conservation,
and Energy Act of 2008 (Pub L. 110–
246); RURAL ELECTRIFICATION AND
TELEPHONE SERVICE 7 U.S.C. 901 et
seq.

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PURPOSE(S):

Rural Development (RD) maintains
numerous information systems that are
used for current or prospective
producers or landowners, applicants,
borrowers, grantees, tenants, and other
participants in RD programs designed to
help improve the economy and quality
of life in rural America. These financial
systems support such essential public
facilities and service as water and sewer
systems, housing, health clinics,
emergency service facilities, and electric
and telephone services. Additionally,
RD systems and feeder applications
promote economic development by
supporting loans to businesses through
banks, credit unions, and communitymanaged lending pools. The suite of RD
systems covered by this System of
Records is developed and maintained by
the Deputy Chief Information Officer in
St. Louis, MO and the National
Development Branch in Washington,
DC.

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ROUTINE USES OF RECORDS MAINTAINED IN THE
GROUP OF APPLICATIONS, INCLUDING
CATEGORIES OF USERS AND THE PURPOSES OF
SUCH USES:

1. When a record on its face, or in
conjunction with other records,
indicates a violation or potential
violation of law, whether civil, criminal
or regulatory in nature, and whether
arising by general statute or particular
program statute, or by regulation, rule,
or order issued pursuant thereto,
disclosure may be made to the
appropriate agency, whether Federal,
foreign, State, local, or tribal, or other
public authority responsible for
enforcing, investigating or prosecuting
such violation or charged with enforcing
or implementing the statute, or rule,
regulation, or order issued pursuant
thereto, if the information disclosed is
relevant to any enforcement, regulatory,
investigative or prospective
responsibility of the receiving entity.
2. To a Member of Congress or to a
Congressional staff member in response
to an inquiry of the Congressional office
made at the written request of the
constituent about whom the record is
maintained.
3. Rural Development will provide
information from these systems to the
U.S. Department of the Treasury and to
other Federal agencies maintaining debt
servicing centers, in connection with
overdue debts, in order to participate in
the Treasury Offset Program as required
by the Debt Collection Improvements
Act, Public Law 104–134, section 31001.
4. Disclosure to Rural Development of
name, home addresses, and information
concerning default on loan repayment
when the default involves a security

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interest in tribal allotted or trust land.
Pursuant to the Cranston-Gonzales
National Affordable Housing Act of
1990 (42 U.S.C. 12701 et seq.),
liquidation may be pursued only after
offering to transfer the account to an
eligible tribal member, the tribe, or the
Indian housing authority serving the
tribe(s).
5. Disclosure of names, home
addresses, social security numbers, and
financial information to a collection or
servicing contractor, financial
institution, or a local, State, or Federal
agency, when Rural Development
determines such referral is appropriate
for servicing or collecting the borrower’s
account or as provided for in contracts
with servicing or collection agencies.
6. To a court or adjudicative body in
a proceeding when: (a) The agency or
any component thereof; or (b) any
employee of the agency in his or her
official capacity; or (c) any employee of
the agency in his or her individual
capacity where the agency has agreed to
represent the employee; or (d) the
United States Government, is a party to
litigation or has an interest in such
litigation, and by careful review, the
agency determines that the records are
both relevant and necessary to the
litigation and the use of such records is
therefore deemed by the agency to be for
a purpose that is compatible with the
purpose for which the agency collected
the records.
7. Disclosure of names, home
addresses, and financial information for
selected borrowers to financial
consultants, advisors, lending
institutions, packagers, agents, and
private or commercial credit sources,
when Rural Development determines
such referral is appropriate to encourage
the borrower to refinance his Rural
Development indebtedness as required
by Title V of the Housing Act of 1949,
as amended (42 U.S.C. 1471), or to assist
the borrower in the sale of the property.
8. Disclosure of legally enforceable
debts to the Department of the Treasury,
Internal Revenue Service (IRS), to be
offset against any tax refund that may
become due the debtor for the tax year
in which the referral is made, in
accordance with the IRS regulations at
26 CFR 301.6402–6T, Offset of Past Due
Legally Enforceable Debt Against
Overpayment, and under the authority
contained in 31 U.S.C. 3720A.
9. Disclosure of information regarding
indebtedness to the Defense Manpower
Data Center, Department of Defense, and
the United States Postal Service for the
purpose of conducting computer
matching programs to identify and
locate individuals receiving Federal
salary or benefit payments and who are

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delinquent in their repayment of debts
owed to the U.S. Government under
certain programs administered by Rural
Development in order to collect debts
under the provisions of the Debt
Collection Act of 1982 (5 U.S.C. 5514)
by voluntary repayment, administrative
or salary offset procedures, or by
collection agencies.
10. Disclosure of names, home
addresses, and financial information to
lending institutions when Rural
Development determines the individual
may be financially capable of qualifying
for credit with or without a guarantee.
11. Disclosure of names, home
addresses, social security numbers, and
financial information to lending
institutions that have a lien against the
same property as Rural Development for
the purpose of the collection of the debt.
These loans may be under the direct and
guaranteed loan programs.
12. Disclosure to private attorneys
under contract with either Rural
Development or with the Department of
Justice for the purpose of foreclosure
and possession actions and collection of
past due accounts in connection with
Rural Development.
13. To the Department of Justice
when: (a) The agency or any component
thereof; or (b) any employee of the
agency in his or her official capacity
where the Department of Justice has
agreed to represent the employee; or (c)
the United States Government, is a party
to litigation or has an interest in such
litigation, and by careful review, the
agency determines that the records are
both relevant and necessary to the
litigation and the use of such records by
the Department of Justice is therefore
deemed by the agency to be for a
purpose that is compatible with the
purpose for which the agency collected
the records.
14. Disclosure of names, home
addresses, social security numbers, and
financial information to the Department
of Housing and Urban Development for
the purpose of evaluating a loan
applicant’s creditworthiness,
information that will allow for the prescreening of applicants through the
Credit Alert Verification Reporting
System (CAIVRS) computer matching
program. An applicant shall be prescreened for any debts owed or loans
guaranteed by the Federal government
to ascertain if the applicant is
delinquent in paying a debt owed to or
insured by the Federal government.
Authorized employees of, and approved
private lenders acting on behalf of, the
Federal agencies participating in the
CAIVRS computer matching program
will be able to search the CAIVRS
database.

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Explanatory Text: Credit Alert
Verification Reporting System (CAIVRS)
is a Federal government database of
delinquent Federal debtors that when
reviewed, allows Federal agencies to
reduce the risk to Federal loan and loan
guarantee programs. CAIVRS alerts
participating Federal lending agencies
when an applicant for credit benefits
has a Federal lien, judgment, or a
Federal loan that is currently in default
or foreclosure, or has had a claim paid
by a reporting agency. CAIVRS allows
authorized employees of participating
Federal agencies to access a database of
delinquent Federal borrowers for the
purpose of pre-screening direct loan
applicants for credit worthiness and
also permits approved private lenders
acting on behalf of the Federal agency
to access the delinquent borrower
database for the purpose of prescreening the credit worthiness of
applicants for federally guaranteed
loans. CAIVRS authority derives from
the Computer Matching and Privacy
Protection Act of 1988 (Pub. L. 100–503)
as amended, Office of Management and
Budget (OMB) Circulars A–129
(Managing Federal Credit Programs) and
A–70 (Policies and Guidelines for
Federal Credit Programs), the Budget
and Accounting Acts of 1921 and 1950,
as amended, the Debt Collection Act of
1982, as amended, the Deficit Reduction
Act of 1984, as amended, and the Debt
Collection Improvement Act of 1996, as
amended.
15. Disclosure of names, home
addresses, social security numbers, and
financial information to the Department
of Labor, State Wage Information
Collection Agencies, and other Federal,
State, and local agencies, as well as
those responsible for verifying
information furnished to qualify for
Federal benefits, to conduct wage and
benefit matching through manual and/or
automated means, for the purpose of
determining compliance with Federal
regulations and appropriate servicing
actions against those not entitled to
program benefits, including possible
recovery of improper benefits.
16. Disclosure of names, home
addresses, and financial information to
financial consultants, advisors, or
underwriters, when Rural Development
determines such referral is appropriate
for developing packaging and marketing
strategies involving the sale of Rural
Development loan assets.
17. Disclosure of names, home and
work addresses, home telephone
numbers, social security numbers, and
financial information to escrow agents
(which also could include attorneys and
title companies) selected by the

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applicant or borrower for the purpose of
closing the loan.
18. Disclosure to Health and Human
Services (HHS) parent locator system for
finding parents who do not pay child
support: The name and current address
of record of an individual may be
disclosed from this system of records to
the parent locator service of the
Department of HHS or authorized
persons defined by Public Law 93–647,
42 U.S.C. 653.
19. To agency contractors, grantees,
experts, consultants or volunteers who
have been engaged by the agency to
assist in the performance of a service
related to this system of records and
who need to have access to the records
in order to perform the activity.
Recipients shall be required to comply
with the requirements of the Privacy Act
of 1974, as amended, pursuant to 5
U.S.C. 552a(m).
20. Disclosure to customer service
agents for training and evaluation
purposes. Information is collected
during calls made by the client to the
CSC Customer Service Section to
discuss questions or concerns pertaining
to their mortgage account(s) with Rural
Development. The information
discussed during the call to the CSC
help desk is captured and used for
training and evaluation purposes to
ensure proper procedures are being
followed and accurate information is
provided when assisting the client.
21. To appropriate agencies, entities,
and persons when (1) When Rural
Development suspects or has confirmed
that the security or confidentiality of
information in the system of records has
been compromised; (2) the Department
has determined that, as a result of the
suspected or confirmed compromise,
there is a risk of harm to economic or
property interests, identity theft or
fraud, or harm to the security or
integrity of this system or other systems
or programs (whether maintained by the
Department or another agency or entity)
that rely upon the compromised
information; and (3) the disclosure
made to such agencies, entities, and
persons is reasonably necessary to assist
in connection with the Department’s
efforts to respond to the suspected or
confirmed compromise and prevent,
minimize, or remedy such harm.
22. To comply with Federal Funding
Accountability and Transparency Act
(FFATA) and similar statutory
requirements for public disclosure in
situations where records reflect loans,
grants, or other payments to members of
the public: USDA will disclose
information about individuals from this
system of records in accordance with
the Federal Funding Accountability and

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Transparency Act of 2006 (Pub. L. 109–
282; codified at 31 U.S.C. 6101, et seq.);
section 204 of the E-Government Act of
2002 (Pub. L. 107–347; 44 U.S.C. 3501
note), and the Office of Federal
Procurement Policy Act (41 U.S.C. 403
et seq.), or similar statutes requiring
agencies to make available publicly
information concerning Federal
financial assistance, including grants,
subgrants, loan awards, cooperative
agreements and other financial
assistance; and contracts, subcontracts,
purchase orders, task orders, and
delivery orders.
23. To the National Archives and
Records Administration for to the
National Archives and Records
Administration for records management
inspections conducted under 44 U.S.C.
2904 and 2906.
24. To the Department of the Treasury
for the purpose of identifying,
preventing, or recouping improper
payments to an applicant for, or
recipient of, Federal funds, including
funds disbursed by a State in a Stateadministered, Federally funded
program, information that will allow for
pre-payment eligibility review of a loan
applicant through the Do Not Pay
computer matching program.
Authorized employees of, and approved
private lenders acting on behalf of, the
Federal agencies participating in the Do
Not Pay computer matching program
will be able to search the Do Not Pay
database. The disclosure may include
applicant’s name, home address, Social
Security Number, income/financial
data, date of birth, personal telephone
number, and personal email address.
EXPLANATORY TEXT:

In order to help eliminate waste,
fraud, and abuse in Federal programs,
Federal agencies are to focus on
preventing payment errors before they
occur. The purpose of the Department of
the Treasury’s Do Not Pay program is to
reduce improper payments by
intensifying efforts to eliminate
payment error, waste, fraud, and abuse
in the major programs administered by
the Federal Government, while
continuing to ensure that Federal
programs serve and provide access to
their intended beneficiaries. Federal
agencies shall thoroughly review the Do
Not Pay computer matching database, to
the extent permitted by law to
determine applicant eligibility before
the release of any Federal funds. By
checking the Do Not Pay database before
making payments, Federal agencies can
identify ineligible recipients and
prevent certain improper payments from
being made. The Do Not Pay program
authority derives from the Improper

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Payments Elimination and Recovery
Improvement Act of 2012 (Pub. L. 112–
248).
DISCLOSURE TO CONSUMER REPORTING
AGENCIES:

SAFEGUARDS:

Disclosures pursuant to 5 U.S.C.
552a(b)(12): Disclosures may be made
from this system to consumer reporting
agencies as defined in the Fair Credit
Reporting Act (15 U.S.C. 1681a(f)) or the
Federal Claims Collection Act (31 U.S.C.
3701(a)(3)).
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:

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STORAGE:

Records are maintained in file folders
at the Local, Area, State, and National
Offices. All records are converted to
electronic format and stored on a USDA
managed certified and accredited
storage repository. Once agency
employees convert the paper documents
to digital records, verify that the digital
record is readable and successfully
ported to the imaging repository the
manual documents are destroyed in
compliance with Rural Development
regulation (shredding). Other program
imaging repositories are utilized to
allow multi-point access to electronic
records but the manual documents are
retained securely in the local office until
such time as the account is considered
closed per Rural Development
Regulation 2033–A. At that time, the
documents/case files are destroyed in a
manner as outlined in Rural
Development regulation. If the office
cannot accommodate proper, manual
file retention standards (inadequate
space to secure and house documents/
files that require retention), inactive
documents/case files (i.e., charge-offs,
pay-offs, denials, withdrawn) can be
retired to the Federal Records Center.
Any records shipped to the Center for
retention must be clearly inventoried
and marked with a destroy-by date. The
destroy date is determined by the record
type after it is closed (e.g., loss to the
government retention is 7 years after
case is closed). The retention schedule
can be found at RD 2033–A and the
Operational Records Manual. For
further information contact the RD
Records Officer. If closed/inactive files
are retained at the local office until such
time as they are eligible for destruction,
they are stored in a secured location.
RETRIEVABILITY:

Records are indexed by name,
identification number and type of loan
or grant. Data may be retrieved from the
paper records or the electronic storage.
All Rural Development state and field

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offices as well as the financial office and
the Centralized Servicing Center (CSC)
have the telecommunications capability
available to access this subset of data.
Paper records are kept in locked
offices at the Local, Area, State, and
National Offices. For electronic records
and an online retrieval system at the
Finance Office access is restricted to
authorized Rural Development
personnel. A system of operator and
terminal passwords and code numbers
is used to restrict access to the online
system. Passwords and code numbers
are changed as necessary.
The records are protected by the
confidentiality requirements of the
USDA Office of the Chief Information
Officer (OCIO) Cyber Security Manuals
and the provisions of the Privacy Act.
Only authorized USDA employees will
have access to the records in this system
on a need to know basis. Role based
access controls are used and the systems
are accessible via the USDA Intranet.
Only authorized USDA personnel will
have access to these records. The
systems covered by this notice have
been categorized as having a Moderate
security categorization impact as
identified in Federal Information
Processing Standard (FIPS) 199,
Standards for Security Categorization of
Federal Information and Information
Systems. The security controls
implemented within the systems will
correspond with those published in the
National Institute of Standards and
Technology (NIST) Special Publication
800–53, Recommended Security
Controls for Federal Information
Technology Systems for a Moderate
impact system.
Users are only granted system access
upon successful completion of
information security training and each
user is supplied with a unique and
strong user-id and password. The user
roles are restrictive and based on the
principle of least privilege allowing for
adequate performance of job functions
and access to information is based on a
need to know.
Due to the financial nature of the
systems covered by this notice, the
systems also adhere to the security
controls identified in the Federal
Information Security Control Audit
Manual (FISCAM). The mandatory
requirements of FIPS 199 and FIPS 200,
Minimum Security Requirements for
Federal Information and Information
Systems, support the Federal
Information Security Management Act
(FISMA) and the FISCAM supports the
mandated Office of Management and

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25373

Budget (OMB) Circular A–123,
Management of Internal Controls.
Moreover, Specific USDA security
requirements are adhered to through the
USDA Cyber Security Manuals
including but not limited to: DM3545–
000, Personnel Security, and DM3510–
001, Physical Security Standards for
Information Technology Restricted
Space.
RETENTION AND DISPOSAL:

Records are maintained subject to the
Federal Records Disposal Act of 1943
(44 U.S.C. 33), and in accordance with
Rural Development’s disposal
schedules. The Local, Area, State, and
National Offices dispose of records by
shredding, burning, or other suitable
disposal methods after established
retention periods have been fulfilled.
(Destruction methods may never
compromise the confidentiality of
information contained in the records.)
Applications, including credit reports
and personal references, which are
rejected, withdrawn, or otherwise
terminated are kept in the Local, Area,
or State Office for two full fiscal years
and one month after the end of the fiscal
year in which the application was
rejected, withdrawn, canceled, or
expired. If final action was taken on the
application, including an appeal,
investigation, or litigation, the
application is kept for one full fiscal
year after the end of the fiscal year in
which final action was taken.
The records, including credit reports,
of borrowers who have paid or
otherwise satisfied their obligation are
retained in the Local, Area, or State
Office for one full fiscal year after the
fiscal year in which the loan was paid
in full. Correspondence records at the
National Office which concern
borrowers and applicants are retained
for three full fiscal years after the last
year in which there was
correspondence.
SYSTEM MANAGER(S) AND ADDRESS:

The Community Development
Manager at the Local Office; the Rural
Development Manager at the Area
Office; and the State Director at the
State Office; the Deputy Chief Financial
Officer in St. Louis, MO; and the
respective Administrators in the
National Office at the following
addresses: Administrator, Rural Housing
Service, USDA, 1400 Independence
Avenue SW., Room 5014, South
Building, Stop 0701, Washington, DC
20250–0701; Administrator, Rural
Business-Cooperative Service, USDA,
1400 Independence Avenue SW., Room
5045, South Building, Stop 3201,
Washington, DC 20250–3201;

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25374

Federal Register / Vol. 81, No. 82 / Thursday, April 28, 2016 / Notices

Administrator, Rural Utilities Service,
USDA, 1400 Independence Avenue
SW., Room 4501, South Building, Stop
1510, Washington, DC 20250–1510.
Contact information can be found at
http://www.rd.usda.gov.
NOTIFICATION PROCEDURE:

Any individual may request
information regarding this system of
records, or determine whether the
system contains records pertaining to
him/her, from the appropriate System
Manager. If the specific location of the
record is not known, the individual
should address his or her request to:
Rural Development, Freedom of
information Officer, United States
Department of Agriculture, 1400
Independence Avenue SW., Stop 0742,
and Washington, DC 20250–0742.
A request for information pertaining
to an individual must include a name;
an address; the Rural Development
office where the loan or grant was
applied for, approved, and/or denied;
the type of Rural Development program;
and the date of the request or approval.
RECORD ACCESS PROCEDURES:

Any individual may obtain
information regarding the procedures
for gaining access to a record in the
system which pertains to him or her by
submitting a written request to one of
the System Managers.
CONTESTING RECORD PROCEDURES:

Same as record access procedures.
RECORD SOURCE CATEGORIES:

Information in this system comes
primarily Credit reports and personal
references come primarily from current
or prospective producers or landowners,
applicants, borrowers, grantees, tenant.
Credit agencies and creditors.
EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.
[FR Doc. 2016–09938 Filed 4–27–16; 8:45 am]
BILLING CODE 3410–XT–P

DEPARTMENT OF COMMERCE
Foreign-Trade Zones Board

mstockstill on DSK3G9T082PROD with NOTICES

[B–23–2016]

Foreign-Trade Zone 229—Charleston,
West Virginia; Application for
Reorganization/Expansion Under
Alternative Site Framework
An application has been submitted to
the Foreign-Trade Zones (FTZ) Board by
the West Virginia Economic
Development Authority, grantee of FTZ
229, requesting authority to reorganize

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and expand the zone under the
alternative site framework (ASF)
adopted by the FTZ Board (15 CFR Sec.
400.2(c)). The ASF is an option for
grantees for the establishment or
reorganization of zones and can permit
significantly greater flexibility in the
designation of new subzones or ‘‘usagedriven’’ FTZ sites for operators/users
located within a grantee’s ‘‘service area’’
in the context of the FTZ Board’s
standard 2,000-acre activation limit for
a zone. The application was submitted
pursuant to the Foreign-Trade Zones
Act, as amended (19 U.S.C. 81a–81u),
and the regulations of the Board (15 CFR
part 400). It was formally docketed on
April 22, 2016.
FTZ 229 was approved by the FTZ
Board on February 13, 1998 (Board
Order 954, 63 FR 9177, February 24,
1998). The current zone includes the
following site: Site 1 (24 acres)—
Charleston Ordnance Center, 3100
MacCorkle Avenue SW., South
Charleston.
The grantee’s proposed service area
under the ASF would be the Counties of
Boone, Cabell, Calhoun, Clay, Fayette,
Jackson, Kanawha, Lincoln, Logan,
Mason, Mingo, Putnam, Raleigh, Roane,
Wayne, Wirt, Wood and Wyoming, as
described in the application. If
approved, the grantee would be able to
serve sites throughout the service area
based on companies’ needs for FTZ
designation. The application indicates
that the proposed service area is within
and adjacent to the Charleston Customs
and Border Protection port of entry.
The applicant is requesting authority
to reorganize its existing zone to include
existing Site 1 as a ‘‘magnet’’ site. The
applicant is also requesting approval of
the following ‘‘magnet’’ site: Proposed
Site 2 (78 acres)—Heartland Intermodal
Gateway, 401 Heartland Drive, Prichard,
West Virginia. The ASF allows for the
possible exemption of one magnet site
from the ‘‘sunset’’ time limits that
generally apply to sites under the ASF,
and the applicant proposes that Site 2
be so exempted. The application would
have no impact on FTZ 229’s previously
authorized subzones.
In accordance with the FTZ Board’s
regulations, Kathleen Boyce of the FTZ
Staff is designated examiner to evaluate
and analyze the facts and information
presented in the application and case
record and to report findings and
recommendations to the FTZ Board.
Public comment is invited from
interested parties. Submissions shall be
addressed to the FTZ Board’s Executive
Secretary at the address below. The
closing period for their receipt is June
27, 2016. Rebuttal comments in
response to material submitted during

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the foregoing period may be submitted
during the subsequent 15-day period to
July 12, 2016.
A copy of the application will be
available for public inspection at the
Office of the Executive Secretary,
Foreign-Trade Zones Board, Room
21013, U.S. Department of Commerce,
1401 Constitution Avenue NW.,
Washington, DC 20230–0002, and in the
‘‘Reading Room’’ section of the FTZ
Board’s Web site, which is accessible
via www.trade.gov/ftz. For further
information, contact Kathleen Boyce at
[email protected] or (202) 482–
1346.
Dated: April 22, 2016.
Andrew McGilvray,
Executive Secretary.
[FR Doc. 2016–09965 Filed 4–27–16; 8:45 am]
BILLING CODE 3510–DS–P

DEPARTMENT OF COMMERCE
Foreign-Trade Zones Board
[S–50–2016]

Foreign-Trade Zone 186—Waterville,
Maine; Application for Subzone,
Flemish Master Weavers’ Sanford,
Maine
An application has been submitted to
the Foreign-Trade Zones Board (the
Board) by the City of Waterville, grantee
of FTZ 186, requesting subzone status
for the facility of Flemish Master
Weavers, located in Sanford, Maine. The
application was submitted pursuant to
the provisions of the Foreign-Trade
Zones Act, as amended (19 U.S.C. 81a–
81u), and the regulations of the Board
(15 CFR part 400). It was formally
docketed on April 21, 2016.
The proposed subzone (4.80 acres) is
located at 96 Gatehouse Road, Sanford,
Maine. A notification of proposed
production activity has been docketed
separately and is being processed under
15 CFR 400.37 (Docket B–18–2016, 81
FR 22210, April 15, 2015). The
proposed subzone would be subject to
the existing activation limit of FTZ 186.
In accordance with the Board’s
regulations, Kathleen Boyce of the FTZ
Staff is designated examiner to review
the application and make
recommendations to the Executive
Secretary.
Public comment is invited from
interested parties. Submissions shall be
addressed to the Board’s Executive
Secretary at the address below. The
closing period for their receipt is June
7, 2016. Rebuttal comments in response
to material submitted during the
foregoing period may be submitted

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