DHS/TSA 006 Correspondence and Matters Tracking System

Federal Register / Vol. 75, No. 70 / Tuesday, April 13, 2010 / Notices
T. To the news media and the public,
with the approval of the DHS Chief
Privacy Officer in consultation with
counsel, when there exists a legitimate
public interest in the disclosure of the
information or when disclosure is
necessary to preserve confidence in the
integrity of DHS or is necessary to
demonstrate the accountability of DHS’s
officers, employees, or individuals
covered by the system, except to the
extent it is determined that release of
the specific information in the context
of a particular case would constitute an
unwarranted invasion of personal
privacy or a risk to transportation or
national security.
DISCLOSURE TO CONSUMER REPORTING
AGENCIES:

None.
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:

Records in this system may be
maintained on paper and in computeraccessible storage media. Records may
also be stored on microfiche and roll
microfilm. Records that are sensitive or
classified are safeguarded in accordance
with agency procedures, and applicable
Executive Orders and statutes.
RETRIEVABILITY:

Information can be retrieved by name,
address, social security, and account
number or other assigned tracking
identifier of the individual on whom the
records are maintained.
SAFEGUARDS:

Information in this system is
safeguarded in accordance with
applicable laws, rules and policies. All
records are protected from unauthorized
access through appropriate
administrative, physical, and technical
safeguards. These safeguards include
restricting access to authorized
personnel who have a need-to-know;
using locks, alarm devices, and
passwords; and encrypting data
communications. TSA file areas are
locked after normal duty hours and
security personnel protect the facilities
from the outside.

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RETENTION AND DISPOSAL:

Records associated with the
assessment of FFDO’s will be destroyed
one year after TSA is notified that
access based on security threat
assessment is no longer valid; where an
individual was a possible match to a
watchlist, records will be destroyed
seven years after completion of the
security threat assessment or one year
after being notified that access based on

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the security threat assessment is no
longer valid, whichever is longer; and
where the individual is an actual match
to a watchlist records will be destroyed
99 years after the security threat
assessment or seven years after TSA is
notified the individual is deceased,
whichever is shorter.
SYSTEM MANAGERS AND ADDRESS:

Transportation Security
Administration, Office of Law
Enforcement/Federal Air Marshal
Service. 1900 Oracle Way, Suite 500,
Reston, VA 20190.
NOTIFICATION PROCEDURE:

The Secretary of Homeland Security
has exempted this system from the
notification, access, and amendment
procedures of the Privacy Act because it
is a law enforcement system. However,
TSA will consider individual requests
to determine whether or not information
may be released. Thus, individuals
seeking notification and access to any
record contained in the system of
records, or seeking to contest its
content, may submit a request in writing
to the Headquarters or component’s
FOIA Officer, whose contact
information can be found at https://
www.dhs.gov/foia under ‘‘contacts.’’
TSA’s FOIA Officer is located at:
Freedom of Information Act Office,
TSA–20, 601 S. 12th Street, 11th Floor,
East Tower, Arlington, VA 20598–6020,
1–866–FOIA–TSA or 571–227–2300,
Fax: 571–227–1406, E-mail:
[email protected]. If an individual
believes more than one component
maintains Privacy Act records
concerning him or her the individual
may submit the request to the Chief
Privacy Officer, Department of
Homeland Security, 245 Murray Drive,
SW., Building 410, STOP–0655,
Washington, DC 20528.
When seeking records about yourself
from this system of records or any other
Departmental system of records your
request must conform with the Privacy
Act regulations set forth in 6 CFR part
5. You must first verify your identity,
meaning that you must provide your full
name, current address and date and
place of birth. You must sign your
request, and your signature must either
be notarized or submitted under 28
U.S.C. 1746, a law that permits
statements to be made under penalty of
perjury as a substitute for notarization.
While no specific form is required, you
may obtain forms for this purpose from
the Director, Disclosure and FOIA,
http://www.dhs.gov or 1–866–431–0486.
In addition you should provide the
following:

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• An explanation of why you believe
the Department would have information
on you,
• Identify which component(s) of the
Department you believe may have the
information about you,
• Specify when you believe the
records would have been created,
• Provide any other information that
will help the FOIA staff determine
which DHS component agency may
have responsive records,
• If your request is seeking records
pertaining to another living individual,
you must include a statement from that
individual certifying his/her agreement
for you to access his/her records.
Without this bulleted information the
component(s) may not be able to
conduct an effective search, and your
request may be denied due to lack of
specificity or lack of compliance with
applicable regulations.
RECORD ACCESS PROCEDURES:

See ‘‘Notification procedure’’ above.
CONTESTING RECORD PROCEDURES:

See ‘‘Notification procedure’’ above.
RECORD SOURCE CATEGORIES:

Information maintained in this system
is primarily obtained from the FFDO
volunteer form or derived from
information the applicant supplied,
reports from medical personnel on
physical and psychological results of
examinations, training records, and law
enforcement and intelligence agency
record systems, commercial and public
databases and Web sites and individuals
interviewed as part of the background
investigation.
EXEMPTIONS CLAIMED FOR THE SYSTEM:

Portions of this system are exempt
under 5 U.S.C. 552a(k)(1), (k)(2) and
(k)(6) as reflected in the final rule
published on June 25, 2004.
Mary Ellen Callahan,
Chief Privacy Officer, Department of
Homeland Security.
[FR Doc. 2010–8317 Filed 4–12–10; 8:45 am]
BILLING CODE 4910–62–P

DEPARTMENT OF HOMELAND
SECURITY
Office of the Secretary
[Docket No. DHS–2010–0015]

Privacy Act of 1974; Department of
Homeland Security Transportation
Security Administration—006
Correspondence and Matters Tracking
Records
AGENCY:

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ACTION: Notice to alter an existing
Privacy Act system of records.
SUMMARY: In accordance with the
Privacy Act of 1974 the Department of
Homeland Security is updating and
reissuing the Department of Homeland
Security Transportation Security
Administration—006 Correspondence
and Matters Tracking Records system of
records, last published on August 18,
2003, to reflect necessary programmatic
changes. As a result of the biennial
review of this system, modifications are
being made to the system of records’
authorities, routine uses, data retention
and disposal, notification procedures,
and system location. The Department of
Homeland Security Transportation
Security Administration
Correspondence and Matters Tracking
Records system covers records
associated with the management,
tracking, retrieval, and response to
incoming correspondence, all outgoing
correspondence, memoranda,
documentation, injuries, claims, and
complaints associated with all subject
matters over which the Transportation
Security Administration exercises
jurisdiction. For example, records
pertaining to individuals who make a
complaint to the agency’s contact center
are covered by this system.
Portions of this system are exempt
under 5 U.S.C. 552a(k)(1) and (k)(2) as
reflected in the final rule published in
the Federal Register on June 25, 2004.
This updated system will continue to
be included in the Department of
Homeland Security’s inventory of
record systems.
DATES: Submit comments on or before
May 13, 2010. This new system will be
effective May 13, 2010.
ADDRESSES: You may submit comments,
identified by docket number DHS–
2010–0015 by one of the following
methods:
• Federal e-Rulemaking Portal:
http://www.regulations.gov. Follow the
instructions for submitting comments.
• Fax: 703–483–2999.
• Mail: Mary Ellen Callahan, Chief
Privacy Officer, Privacy Office,
Department of Homeland Security,
Washington, DC 20528.
• Instructions: All submissions
received must include the agency name
and docket number for this rulemaking.
All comments received will be posted
without change to http://
www.regulations.gov, including any
personal information provided.
• Docket: For access to the docket to
read background documents or
comments received go to http://
www.regulations.gov.

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FOR FURTHER INFORMATION CONTACT: For
general questions please contact: Peter
Pietra ([email protected]), Privacy
Officer, Transportation Security
Administration, TSA–36, 601 South
12th Street, Arlington, VA, 20598–6036.
For privacy issues please contact: Mary
Ellen Callahan (703–235–0780), Chief
Privacy Officer, Privacy Office, U.S.
Department of Homeland Security,
Washington, DC 20528.
SUPPLEMENTARY INFORMATION:

I. Background
In accordance with the Privacy Act of
1974, 5 U.S.C. 552a, the Department of
Homeland Security (DHS)
Transportation Security Administration
(TSA) is updating and reissuing a DHS/
TSA system of records notice titled,
DHS/TSA–006 Correspondence Matters
Tracking System Records (CMTR) (68
FR 49496, August 18, 2003).
TSA’s mission is to protect the
nation’s transportation systems to
ensure freedom of movement for people
and commerce. To achieve this mission,
TSA is required to develop and adapt its
security programs to respond to
evolving threats to transportation
security. In accordance with the
biennial review of this system, the
following modifications are being made:
• TSA is updating the authorities for
maintenance of the system.
• DHS/TSA is updating the system of
records to incorporate four DHS
standard routines uses. One routine use
will allow release of information to
appropriate agencies, entities, and
persons when DHS/TSA suspects or has
confirmed that the security or
confidentiality of information in a
system of records has been
compromised The second routine use
permits the release of information to the
media when there exists a legitimate
public interest in disclosing
information. Release under this routine
use will require the approval of the
Chief Privacy Officer in consultation
with the counsel. The third routine use
allows the release of information to a
court, magistrate, administrative
tribunal or opposing counsel or parties
where a federal agency is a party or has
an interest in the litigation or
administrative proceeding. The fourth
routine use allows DHS/TSA to release
information to a former employee when
it is necessary to consult with the
former employee regarding a matter that
is within that person’s former area of
responsibility.
• Additionally, DHS/TSA is revising
a routine use that currently allows DHS/
TSA to release information only to third
parties during the course of an
investigation related to transportation

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security. The revised routine use will
allow disclosure to third parties for the
purposes of investigating any matter
before DHS/TSA. These changes will
allow DHS/TSA to thoroughly and
efficiently investigate and adjudicate
theft or damage claims before the
agency, as well as complaints about
employees. DHS/TSA is also revising a
current routine use by adding indirect
air carriers and other facility operators
as potential recipients of information
about individuals who are their
employees, job applicants, or
contractors, or persons to whom they
issue identification credentials or grant
clearances to secured areas in
transportation facilities when relevant
to such employment, application,
contract, training or the issuance of such
credentials or clearances.
DHS/TSA is removing the routine
uses involving sharing with the
Department of State and other
Intelligence Community agencies,
information relating to persons who
may pose a risk to transportation or
national security. Also removed as a
routine use is the sharing of information
with the Attorney General of the United
States concerning violations of the
Brady Handgun Violence Prevention
Act. Both routine uses are duplicative.
• The retention and disposal section
has been updated to reflect the records
retention schedule approved by the
National Archives and Records
Administration (NARA).
• The notification section was
changed to reflect that inquiries
regarding whether the applicable system
contains records about an individual
should be directed to TSA’s Freedom of
Information Act (FOIA) Office.
• DHS/TSA updated the system
location to reflect the current location of
the system.
The CMTR system covers records
associated with the management,
tracking, retrieval, and response to
incoming correspondence, all outgoing
correspondence, memoranda,
documentation, injuries, claims, and
complaints associated with all subject
matters over which DHS/TSA exercises
jurisdiction. For example, records
pertaining to individuals who make a
complaint to the agency’s contact center
are covered by this system. DHS/TSA is
revising its system of records to reflect
necessary programmatic changes.
Portions of this system are exempt
under 5 U.S.C. 552a(k)(1) and (k)(2) as
reflected in the final rule published in
the Federal Register on June 25, 2004
(69 FR 35536).
Consistent with the Privacy Act,
information stored in the CMTR system
may be shared with other DHS

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components, as well as appropriate
federal, state, local, tribal, foreign, or
international government agencies. This
sharing will only take place after DHS
determines that the receiving
component or agency has a need to
know the information to carry out
national security, law enforcement,
immigration, intelligence, or other
functions consistent with the routine
uses set forth in this system of records
notice.

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II. Privacy
The Privacy Act embodies fair
information principles in a statutory
framework governing the means by
which the United States Government
collects, maintains, uses, and
disseminates individuals’ records. The
Privacy Act applies to information that
is maintained in a ‘‘system of records.’’
A ‘‘system of records’’ is a group of any
records under the control of an agency
for which information is retrieved by
the name of an individual or by some
identifying number, symbol, or other
identifying particular assigned to the
individual. In the Privacy Act, an
individual is defined to encompass
United States citizens and lawful
permanent residents. As a matter of
policy, DHS extends administrative
Privacy Act protections to all
individuals where systems of records
maintain information on U.S. citizens,
lawful permanent residents, and
visitors. Individuals may request access
to their own records that are maintained
in a system of records in the possession
or under the control of DHS by
complying with DHS Privacy Act
regulations, 6 CFR part 5.
The Privacy Act requires each agency
to publish in the Federal Register a
description denoting the type and
character of each system of records that
the agency maintains, and the routine
uses that are contained in each system
in order to make agency record keeping
practices transparent, to notify
individuals regarding the uses to their
records are put, and to assist individuals
to more easily find such files within the
agency. Below is the description of the
DHS/TSA–006 CMTR system system of
records.
In accordance with 5 U.S.C. 552a(r),
DHS has provided a report of this
system of records to the Office of
Management and Budget and to
Congress.

DHS/TSA–006.

17:33 Apr 12, 2010

Transportation Security
Administration 006 Correspondence
and Matters Tracking Records (CMTR).
SECURITY CLASSIFICATION:

Sensitive, Classified.
SYSTEM LOCATION:

Records are maintained at the TSA
Office of the Executive Secretariat, TSA
Headquarters in Arlington, Virginia.
Records may also be located at the
Office of Legislative Affairs, Office of
Civil Rights and Liberties, Redress
Office, and the Office of the
Ombudsman (which includes the
Consumer Response Center (CRC)), to
the extent those offices maintain matter
tracking information. Records may also
be maintained in other offices at TSA
Headquarters and the various TSA field
offices.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:

To the extent not covered by any
other system, this system covers
individuals who submit inquiries,
comments, complaints, or claims to TSA
in writing, in person, or by telephone,
for response and resolution and those
with any matter pending before TSA.
This includes TSA employees, Members
of Congress and their staff, officers and
employees of other Executive branch
agencies and the White House, tort and
property claimants who have filed
claims against the Government or TSA,
stakeholders, passengers in
transportation, and members of the
public.
CATEGORIES OF RECORDS IN THE SYSTEM:

Correspondence and information
related thereto, including name,
address, and telephone number of
individuals contacting TSA; records of
contacts made by or on behalf of
individuals, including inquiries,
comments, complaints, resumes and
letters of reference; staff reports; TSA’s
responses to correspondence and calls;
and staff recommendations on actions
requiring approval or action by a TSA
official. The system also includes
records, including those prepared by
TSA employees, related to matters
under consideration by TSA.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

5 U.S.C. 301, 28 U.S.C. 1346(b),
1402(b), 2401(b), 2412(c), 2671–80; 31
U.S.C. 3325, 3332, 3701, 3711, 3721; 49
U.S.C. 114.
PURPOSES:

(a) To facilitate and assist in the
management, tracking, retrieval, and
response to incoming correspondence,

SYSTEM OF RECORDS:

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inquiries, claims, and complaints
associated with all subject matters over
which TSA exercises jurisdiction.
(b) To monitor assignment,
disposition, status, and results of
correspondence, inquiries, claims, and
complaints sent to TSA and, generally,
to review, analyze, investigate, and
study trends identified by the concerns
expressed.
(c) To facilitate and assist in the
management, tracking, and retrieval of
information associated with matters and
issues under consideration by TSA.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:

A. To the Department of Justice (DOJ)
(including United States Attorney
offices) or other federal agency in
anticipation of or conducting litigation
or in proceedings before any court,
adjudicative or administrative body,
when it is necessary to the litigation and
one of the following is a party to the
litigation or has an interest in such
litigation:
1. DHS or any component thereof;
2. Any current or former employee of
DHS in his/her official capacity, or
3. Any current or former employee of
DHS in his/her individual capacity
where DOJ or DHS has agreed to
represent the employee, or
4. The United States or any agency
thereof, is a party to the litigation or has
an interest in such litigation, and DHS
determines that the records are both
relevant and necessary to the litigation
and the use of such records is
compatible with the purpose for which
DHS collected the records.
B. To a congressional office from the
record of an individual in response to
an inquiry from that congressional office
made at the request of the individual to
whom the record pertains.
C. To the National Archives and
Records Administration or other federal
government agencies pursuant to
records management inspections being
conducted under the authority of 44
U.S.C. 2904 and 2906.
D. To an agency, organization, or
individual for the purpose of performing
audit or oversight operations as
authorized by law, but only such
information as is necessary and relevant
to such audit or oversight function.
E. To appropriate agencies, entities
and persons when:
1. DHS suspects or has confirmed that
the security or confidentiality of
information in the system of records has
been compromised;
2. The Department has determined
that as a result of the suspected or
confirmed compromise there is a risk of

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harm to economic or property interests,
identity theft or fraud, or harm to the
security or integrity of this system or
other systems or programs (whether
maintained by DHS or another agency or
entity) or harm to the individual that
rely upon the compromised
information; and
3. The disclosure made to such
agencies, entities, and persons is
reasonably necessary to assist in
connection with DHS’s efforts to
respond to the suspected or confirmed
compromise and prevent, minimize, or
remedy such harm.
F. To contractors and their agents,
grantees, experts, consultants, and
others performing or working on a
contract, service, grant, cooperative
agreement, or other assignment for DHS
when necessary to perform an agency
function related to this system of
records. Individuals provided
information under this routine use are
subject to the same Privacy Act
requirements and limitations on
disclosure as are applicable to DHS
officers and employees.
G. To an appropriate federal, state,
tribal, local, international, or foreign
agency, including law enforcement, or
other appropriate authority charged
with investigating or prosecuting a
violation or enforcing or implementing
a law, rule, regulation, or order, where
a record, either on its face or in
conjunction with other information,
indicates a violation or potential
violation of law, which includes
criminal, civil, or regulatory violations
and such disclosure is proper and
consistent with the official duties of the
person making the disclosure.
H. To the United States Department of
Transportation and its operating
administrations when relevant or
necessary to
1. Ensure safety and security in any
mode of transportation;
2. Enforce safety- and security-related
regulations and requirements;
3. Assess and distribute intelligence
or law enforcement information related
to transportation security;
4. Assess and respond to threats to
transportation;
5. Oversee the implementation and
ensure the adequacy of security
measures at airports and other
transportation facilities;
6. Plan and coordinate any actions or
activities that may affect transportation
safety and security or the operations of
transportation operators; or
7. The issuance, maintenance, or
renewal of a license, certificate,
contract, grant, or other benefit.
I. To a federal, state, local, tribal,
territorial, foreign, or international

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agency, in response to queries regarding
persons who may pose a risk to
transportation or national security; a
risk of air piracy or terrorism or a threat
to airline or passenger safety; or a threat
to aviation safety, civil aviation, or
national security.
J. To a federal, state, local, tribal,
territorial, foreign, or international
agency, where such agency has
requested information relevant or
necessary for the hiring or retention of
an individual, or the issuance of a
security clearance, license, contract,
grant, or other benefit.
K. To a federal, state, local, tribal,
territorial, foreign, or international
agency, if necessary to obtain
information relevant to a DHS/TSA
decision concerning initial or recurrent
security threat assessment, the hiring or
retention of an employee; the issuance
of a security clearance, license,
endorsement, contract, grant, waiver,
credential, or other benefit and to
facilitate any associated payment and
accounting.
L. To international and foreign
governmental authorities in accordance
with law and formal or informal
international agreement.
M. To third parties during the course
of an investigation into any matter
before DHS/TSA to the extent necessary
to obtain information pertinent to the
investigation.
N. To airport operators, aircraft
operators, and maritime and surface
transportation operators, indirect air
carriers, and other facility operators
about individuals who are their
employees, job applicants, or
contractors, or persons to whom they
issue identification credentials or grant
clearances to secured areas in
transportation facilities when relevant
to such employment, application,
contract, or the issuance of such
credentials or clearances.
O. To a debt collection agency for the
purpose of debt collection.
P. To a former employee of DHS, in
accordance with applicable regulations,
for purposes of responding to an official
inquiry by a federal, state or local
government entity or professional
licensing authority; or facilitating
communications with a former
employee that may be necessary for
personnel-related or other official
purposes where the Department requires
information or consultation assistance
from the former employee regarding a
matter within that person’s former area
of responsibility.
Q. To a court, magistrate, or
administrative tribunal where a federal
agency is a party to the litigation or
administrative proceeding in the course

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of presenting evidence, including
disclosures to opposing counsel or
witnesses in the course of civil
discovery, litigation or settlement
negotiations or in connection with
criminal law proceedings.
R. To the news media and the public,
with the approval of the Chief Privacy
Officer in consultation with counsel,
where there exists a legitimate public
interest in the disclosure of the
information except to the extent it is
determined that release of the specific
information in the context of a
particular case would constitute an
unwarranted invasion of personal
privacy or a risk to transportation or
national security.
DISCLOSURE TO CONSUMER REPORTING
AGENCIES:

Privacy Act information may be
reported to consumer reporting agencies
pursuant to 5 U.S.C. 552a(b)(12) for the
purpose of collecting a debt on behalf of
the United States Government.
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:

Records may be maintained on paper,
audio, and video recordings, and in
computer accessible storage media.
Records may also be stored on
microfiche and roll microfilm. Records
that are sensitive or classified are
safeguarded in accordance with agency
procedures and applicable Executive
Orders and statutes.
RETRIEVABILITY:

Records are retrieved by name, Social
security number or other assigned
identifier of an individual covered by
this system.
SAFEGUARDS:

Information in this system is
safeguarded in accordance with
applicable laws, rules and policies. All
records are protected from unauthorized
access through appropriate
administrative, physical, and technical
safeguards. These safeguards include
restricting access to authorized
personnel who have a need-to-know and
password protection identification
features. TSA file areas are locked after
normal duty hours and the facilities are
protected from the outside by security
personnel.
RETENTION AND DISPOSAL:

In accordance with NARA approved
records schedule, N1–560–03–4,
Contact Center and Ombudsman
inquiries are destroyed after three years;
correspondence files including
Congressional correspondence are

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retained permanently; redress records
are retained for seven years for
individuals who were cleared as
possible matches, and 99 years for
individual who were actual matches.
SYSTEM MANAGER AND ADDRESS:

Director, Office of the Executive
Secretariat, TSA Headquarters, 601 S.
12th Street, Arlington, VA 20598.

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NOTIFICATION PROCEDURE:

The Secretary of Homeland Security
has exempted this system from the
notification, access, and amendment
procedures of the Privacy Act because it
is a law enforcement system as reflected
in the final rule published on June 25,
2004 (69 FR 35536). However, TSA will
consider individual requests to
determine whether or not information
may be released. This, individuals
seeking notification of and access to any
record contained in this system of
records, or seeking to contest its
content, may submit a request in writing
to the Headquarters or component’s
FOIA Officer, whose contact
information can be found at http://
www.dhs.gov/foia under ‘‘contacts.’’
TSA’s FOIA office may be reached by
mail at Transportation Security
Administration, TSA–20, FOIA Office,
601 S. 12th Street, Arlington, VA 20598.
If an individual believes more than one
component maintains Privacy Act
records concerning him/her the
individual may submit the request to
the Chief Privacy Officer, Department of
Homeland Security, 245 Murray Drive,
SW., Building 410, STOP–0655,
Washington, DC 20528.
When seeking records about yourself
from this system of records or any other
Departmental system or records you
request must conform with the privacy
Act regulations set forth in 6 CFR part
5. You must first verify your identity,
meaning that you must provide your full
name, current address and data and
place of birth. You must sign your
request, and your signature must be
notarized or submitted under 28 U.S.C.
1746, a law that permits statements to
be made under penalty of perjury as a
substitute for notarization. While no
specific form is required, you may
obtain forms for this purpose from the
Director, Disclosure and FOIA, http://
www.dhs.gov or 1–866–431–0486. In
addition you should provide the
following:
• An explanation of why you believe
the Department would have information
on you,
• Identify which component(s) of the
Department you believe may have the
information about you,

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17:33 Apr 12, 2010

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• Specify when you believe the
records would have been created,
• Provide any other information that
will help the FOIA staff determine
which DHS component agency may
have responsive records,
• If your request is seeking records
pertaining to other living individual,
you must include a statement from the
individual certifying his/her agreement
for you to access his/her records.
Without this bulleted information the
component(s) may not be able to
conduct an effective search, and your
request may be denied due to lack of
specificity or lack of compliance with
applicable regulations.
RECORD ACCESS PROCEDURE:

Same as ‘‘Notification Procedure’’
above.
CONTESTING RECORD PROCEDURES:

Same as ‘‘Notification Procedure’’
above.
RECORD SOURCE CATEGORIES:

Records are obtained from calls and
correspondence from or on behalf of
individuals who contact TSA with
inquiries, comments, complaints, or
claims, as well as from TSA employees
or contractors and witnesses, and other
third parties who provide pertinent
information where applicable.
Information may also be collected from
documents such as records of the
contact made with TSA, incident
reports, and from other sources, such as
employers, state and local agencies,
other federal agencies, and related
material for background as appropriate.
EXEMPTIONS CLAIMED FOR THE SYSTEM:

Portions of this system are exempt
under 5 §§ 552a(k)(1) and (k)(2) as
reflected in the final rule published on
June 25, 2004 (69 FR 35536).
Mary Ellen Callahan,
Chief Privacy Officer, Department of
Homeland Security.
[FR Doc. 2010–8316 Filed 4–12–10; 8:45 am]
BILLING CODE 4910–62–P

DEPARTMENT OF HOMELAND
SECURITY
Office of the Secretary
[Docket No. DHS–2010–0016]

Privacy Act of 1974; Department of
Homeland Security Transportation
Security Administration—011,
Transportation Security Intelligence
Service Operations Files Systems of
Records
AGENCY:

PO 00000

Privacy Office, DHS.

Frm 00085

Fmt 4703

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18867

ACTION: Notice to alter an existing
Privacy Act system of records.
SUMMARY: In accordance with the
Privacy Act of 1974 the Department of
Homeland Security proposes to update
and reissue a Department of Homeland
Security system of records notice titled,
Transportation Security
Administration—011 Transportation
Security Intelligence Service Operations
Files previously published on December
10, 2004 to reflect necessary
programmatic changes. As a result of the
biennial review of this system,
modifications are being made to the
system of records’ categories of
individuals, categories of records,
routine uses, record source categories,
retention and disposal, and notification
procedure. The Transportation Security
Intelligence Service Operations Filing
System contains records on individuals
identified in intelligence,
counterintelligence, transportation
security and information systems
security records that relate to the
Transportation Security
Administration’s mission. For example,
this system contains information on
individuals involved in terrorism or the
compromise of classified information.
Portions of this system are exempt
under 5 U.S.C. 552a(j)(2), (k)(1), (k)(2)
and (k)(5) as reflected in the final rule
published in the Federal Register on
August 4, 2006.
This updated system will continue to
be included in the Department of
Homeland Security’s inventory of
record systems.
DATES: Submit comments on or before
May 13, 2010. This new system will be
effective May 13, 2010.
ADDRESSES: You may submit comments,
identified by docket number DHS–
2010–0016 by one of the following
methods:
• Federal e-Rulemaking Portal:
http://www.regulations.gov. Follow the
instructions for submitting comments.
• Fax: 703–483–2999.
• Mail: Mary Ellen Callahan, Chief
Privacy Officer, Privacy Office,
Department of Homeland Security,
Washington, DC 20528.
• Instructions: All submissions
received must include the agency name
and docket number for this rulemaking.
All comments received will be posted
without change to http://
www.regulations.gov, including any
personal information provided.
Docket: For access to the docket to
read background documents or
comments received go to http://
www.regulations.gov.
FOR FURTHER INFORMATION CONTACT: For
general questions please contact: Peter

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