Attachment 11 - 0584-0605 Annual State Report on Verificaion of SNAP Email Remind

OMB CONTROL NO. 0584-0605
EXPIRATION DATE: XX/XX/XXXX
Public reporting burden for this collection of information is estimated to average 10 minutes per response, including the time for
reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing
the collection of information. An agency may not conduct or sponsor, and a person is not required to respond to, a collection of
information unless it displays a currently valid OMB control number. Send comments regarding this burden estimate or any other
aspect of this collection of information, including suggestions for reducing this burden, to: U.S. Department of Agriculture, Food and
Nutrition Services, Office of Policy Support, 3101 Park Center Drive, Room 1014, Alexandria, VA 22302 ATTN: PRA (0584-0605).
Do not return the completed form to this address.

APPENDIX 11: ANNUAL EMAIL FROM FNS REGIONAL DIRECTORS TO STATE SNAPS DIRECTORS

From:
To:
Subject:
Date:
Attachments:
Importance:

Duffield, Jane - FNS
Muns, Tamieka - FNS; Ragland-Greene, Rachelle - FNS; Stewart, Kelly - FNS
FW: SNAP Implementation Memo of Section 4032 - Agricultural Act of 2014
Wednesday, June 19, 2019 4:17:28 PM
4032 Policy Memo Final.pdf
High

Rachelle,
This is the email Ron sends to the regions. I’m sure they tweak it to send out to the States as a
reminder.
Jane
From: Ward, Ronald - FNS
Sent: Tuesday, March 5, 2019 8:23 AM
To: Hobbs, Rebecca - FNS ; Balbes, Maribelle - FNS
; Crudup, Dwight - FNS ; Kamau,
Catrina - FNS ; Byrd, Vernzel Mosby - FNS
; Velasco, Sabina - FNS ; Fraley, Philip FNS ; Jones, Elaine - FNS ; Mikkelson, Julie
- FNS ; Cundari, Melissa - FNS
; MacMartin, Sandra - FNS ;
McCall, Brian - FNS ; Malveaux, Eugene - FNS
; Ratchford, Eric - FNS ; Jenkins,
Bill - FNS ; Gagliardi, David - FNS ;
Brathwaite, Bonnie - FNS ; Rodriguez, Alonso - FNS
; Henschel, Matthew - FNS
Cc: Shahin, Jessica - FNS ; Cohen, Jeff - FNS
; Griffin, Laura - FNS ; Silbermann, Lizbeth FNS ; Duffield, Jane - FNS ; Cole,
Susan (Suzy) – FNS ; Gersten-Paal, Sasha - FNS ; Conroy, Mary Rose - FNS
Subject: FW: SNAP Implementation Memo of Section 4032 - Agricultural Act of 2014
Importance: High
SNAP Regional Program Directors and Branch Chiefs:
This is your annual reminder that States must submit their annual reports to you by March 31
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OMB CONTROL NO. 0584-0605
EXPIRATION DATE: XX/XX/XXXX
Public reporting burden for this collection of information is estimated to average 10 minutes per response, including the time for
reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing
the collection of information. An agency may not conduct or sponsor, and a person is not required to respond to, a collection of
information unless it displays a currently valid OMB control number. Send comments regarding this burden estimate or any other
aspect of this collection of information, including suggestions for reducing this burden, to: U.S. Department of Agriculture, Food and
Nutrition Services, Office of Policy Support, 3101 Park Center Drive, Room 1014, Alexandria, VA 22302 ATTN: PRA (0584-0605).
Do not return the completed form to this address.

APPENDIX 11: ANNUAL EMAIL FROM FNS REGIONAL DIRECTORS TO STATE SNAPS DIRECTORS

attesting to the fact that they had appropriate systems in place to meet the regulatory required data
matches and that they conducted those matches for fiscal year 2018.
This is also a reminder that you should keep and maintain these annual submissions per the agency’s
record retention requirements. You may recall we received a data call for this information from the
House Agriculture Committee during last year’s Farm Bill deliberations.
Please use existing escalation policy to alert us if a State fails to comply.
Thank you,

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OMB CONTROL NO. 0584-0605
EXPIRATION DATE: XX/XX/XXXX
Public reporting burden for this collection of information is estimated to average 10 minutes per response, including the time for
reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing
the collection of information. An agency may not conduct or sponsor, and a person is not required to respond to, a collection of
information unless it displays a currently valid OMB control number. Send comments regarding this burden estimate or any other
aspect of this collection of information, including suggestions for reducing this burden, to: U.S. Department of Agriculture, Food and
Nutrition Services, Office of Policy Support, 3101 Park Center Drive, Room 1014, Alexandria, VA 22302 ATTN: PRA (0584-0605).
Do not return the completed form to this address.

APPENDIX 11: ANNUAL EMAIL FROM FNS REGIONAL DIRECTORS TO STATE SNAPS DIRECTORS

Ron

From: Ward, Ronald - FNS
Sent: Thursday, March 08, 2018 4:55 PM
To: AFNG_SNAP NO RO LEADERSHIP
Subject: FW: SNAP Implementation Memo of Section 4032 - Agricultural Act of 2014
Importance: High

SNAP Regional Program Directors and Branch Chiefs:
This is your annual reminder that States must submit their annual reports to you by March 31
attesting to the fact that they had appropriate systems in place to meet the regulatory required data
matches and that they conducted those matches for fiscal year 2017.
This is also a reminder that you should keep and maintain these annual submissions per the agency’s
record retention requirements. I would not be surprised at some point if there is a data call or audit by
GAO/OIG to review this information.
Thank you,
Ron
From: Ward, Ronald - FNS
Sent: Wednesday, March 01, 2017 8:05 AM
To: AFNG_SNAP NO RO LEADERSHIP
Subject: FW: SNAP Implementation Memo of Section 4032 - Agricultural Act of 2014
Importance: High

SNAP Regional Program Directors/Branch Chiefs:
As we begin March, I am forwarding a reminder that States must submit their annual report to you
by March 31 attesting to the fact that they had appropriate systems in place to meet the regulatory
required data matches and that they conducted those matches for fiscal year 2016.
This reporting requirement was implemented in the last Farm Bill. FNS has no discretion on whether
or not to penalize a State for failing to comply with this reporting requirement. The statute only
provides FNS with discretion as to the amount of the financial penalty. You may wish to proactively
remind your States of this reporting requirement if you have not already.
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OMB CONTROL NO. 0584-0605
EXPIRATION DATE: XX/XX/XXXX
Public reporting burden for this collection of information is estimated to average 10 minutes per response, including the time for
reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing
the collection of information. An agency may not conduct or sponsor, and a person is not required to respond to, a collection of
information unless it displays a currently valid OMB control number. Send comments regarding this burden estimate or any other
aspect of this collection of information, including suggestions for reducing this burden, to: U.S. Department of Agriculture, Food and
Nutrition Services, Office of Policy Support, 3101 Park Center Drive, Room 1014, Alexandria, VA 22302 ATTN: PRA (0584-0605).
Do not return the completed form to this address.

APPENDIX 11: ANNUAL EMAIL FROM FNS REGIONAL DIRECTORS TO STATE SNAPS DIRECTORS

Thank you,
Ron
From: Ward, Ronald - FNS
Sent: Wednesday, March 23, 2016 3:02 PM
To: AFNG_SNAP NO RO LEADERSHIP
Cc: Thompson, Clyde - FNS; Stewart, Kelly - FNS
Subject: RE: SNAP Implementation Memo of Section 4032 - Agricultural Act of 2014

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OMB CONTROL NO. 0584-0605
EXPIRATION DATE: XX/XX/XXXX
Public reporting burden for this collection of information is estimated to average 10 minutes per response, including the time for
reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing
the collection of information. An agency may not conduct or sponsor, and a person is not required to respond to, a collection of
information unless it displays a currently valid OMB control number. Send comments regarding this burden estimate or any other
aspect of this collection of information, including suggestions for reducing this burden, to: U.S. Department of Agriculture, Food and
Nutrition Services, Office of Policy Support, 3101 Park Center Drive, Room 1014, Alexandria, VA 22302 ATTN: PRA (0584-0605).
Do not return the completed form to this address.

APPENDIX 11: ANNUAL EMAIL FROM FNS REGIONAL DIRECTORS TO STATE SNAPS DIRECTORS

This is a reminder that the first report from States attesting to the fact that they had appropriate
systems in place to meet the regulatory required data matches and that they conducted those
matches is due to your office by March 31. We are providing the States with flexibility as to how
that report should be submitted.
I am sending this reminder to make sure you are aware of the implications if a State fails to comply.
This provision of the Farm Bill was unusually prescriptive in that it does not provide any discretion to
USDA on whether a State should be penalized for failing to comply. The only discretion available to
USDA is the amount of that penalty.
Thus, it is imperative that your States submit a report as described in the attached memorandum by
the March 31st deadline.
Thank you,
Ron
From: Ward, Ronald - FNS
Sent: Tuesday, May 05, 2015 4:33 PM
To: AFNG_SNAP NO RO LEADERSHIP
Cc: Thompson, Clyde - FNS; Stewart, Kelly - FNS; Brown, Veronica - FNS
Subject: SNAP Implementation Memo of Section 4032 - Agricultural Act of 2014

Attached is a memorandum providing State agencies with further guidance on implementing Section
4032 of the Agricultural Act of 2014 (Farm Bill). In the initial implementation of the Farm Bill, FNS
advised States that this provision should not be implemented until Federal rulemaking occurs. After
further review, FNS has determined that this section can be implemented without additional
rulemaking. This memorandum advises States that in order to meet the reporting requirements
specified in this Section, States must confirm via email to their FNS Regional SNAP Program Director
that in the immediately preceding fiscal year, they had the appropriate systems in place to meet the
requirements of regulations at 7 CFR 272.14 and 273.16(i)(4) and that they conducted the matches
required by these regulations.
The first report, covering Fiscal Year 2015, is not due to each Region until March 31, 2016.
Please share this information with your State agencies. The State Administration Branch is planning
a conference call with the Regions to address any questions that you may have regarding this
provision. Additional information will be forthcoming regarding a call.
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OMB CONTROL NO. 0584-0605
EXPIRATION DATE: XX/XX/XXXX
Public reporting burden for this collection of information is estimated to average 10 minutes per response, including the time for
reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing
the collection of information. An agency may not conduct or sponsor, and a person is not required to respond to, a collection of
information unless it displays a currently valid OMB control number. Send comments regarding this burden estimate or any other
aspect of this collection of information, including suggestions for reducing this burden, to: U.S. Department of Agriculture, Food and
Nutrition Services, Office of Policy Support, 3101 Park Center Drive, Room 1014, Alexandria, VA 22302 ATTN: PRA (0584-0605).
Do not return the completed form to this address.

APPENDIX 11: ANNUAL EMAIL FROM FNS REGIONAL DIRECTORS TO STATE SNAPS DIRECTORS

Thank you,
Ronald Ward, Director
Program Accountability and Administration Division
Supplemental Nutrition Assistance Program
USDA, Food and Nutrition Service
PH: 703-305-2523

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