Veterans’ Employment and Training Service Competitive Grant Programs Reporting

Forms and Documents

Document Name	Status
Form VETS-704 VETS-704 Applicant Synopsis Form and Instruction	New
Form VETS-703 VETS-703 Stand Down After Action Report Form and Instruction	Modified
Form VETS-702 VETS-702 Competitive Grants Technical Performance Narrative Form and Instruction	Modified
Form VETS-700 VETS-700 Competitive Grants Planned Goals Chart (in same workbook as VETS-701) Form and Instruction	Modified
Form VETS-701 VETS-701 Competitive Grants Technical Performance Report (in same workbook as VETS-700) Form and Instruction	Modified
Federal Register __ Competitive Grant Program Reporting_9_19_19.pdf Supplementary Document	2020-03-24
1293-0014 Supporting Statement.docx Supporting Statement A	2020-03-20
Supporting Statement A Citation_List__for_ICR_(2016).doc Supplementary Document	2016-03-17

IC Document Collections

IC ID	Document Title	Status
240806	VETS-704 Applicant Synopsis Form and Instruction	New
221052	VETS-703 Stand Down After Action Report Form and Instruction	Modified
221051	VETS-702 Competitive Grants Technical Performance Narrative Form and Instruction	Modified
221050	VETS-700 Competitive Grants Planned Goals Chart (in same workbook as VETS-701) Form and Instruction	Modified
221049	VETS-701 Competitive Grants Technical Performance Report (in same workbook as VETS-700) Form and Instruction	Modified

ICR Details

OMB Control No: 1293-0014	ICR Reference No: 201812-1293-001
Status: Active	Previous ICR Reference No: 201511-1293-001
Agency/Subagency: DOL/ASVET	Agency Tracking No:
Title: Veterans’ Employment and Training Service Competitive Grant Programs Reporting
Type of Information Collection: Reinstatement with change of a previously approved collection	Common Form ICR:  No
Type of Review Request: Regular
OIRA Conclusion Action: Approved without change	Conclusion Date: 06/08/2020
	Date Received in OIRA: 04/15/2020
Terms of Clearance:

	Inventory as of this Action	Requested	Previously Approved
Expiration Date	06/30/2023	36 Months From Approved
Responses	2,662	0	0
Time Burden (Hours)	11,004	0	0
Cost Burden (Dollars)	0	0	0

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Abstract: This request pertains the collection of performance data for the discretionary grants authorized under chapter 20 of title 38 of the United States Code. The collection of information is necessary for the proper oversight of discretionary grant funds administered by the Department of Labor’s Veterans’ Employment and Training Service as required by law and regulation. These discretionary grant funds fund approximately 150 homeless veterans’ reintegration projects to serve roughly 17,000 homeless veterans and incarcerated veterans at-risk of homelessness annually. The discretionary grant funds are also used to fund approximately 66 Stand Down events annually.

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Authorizing Statute(s): US Code: 38 USC 2021(b) Name of Law: Homeless Veterans Comprehensive Assistance Act of 2001
   US Code: 38 USC 2021A(c) Name of Law: Homeless Women Veterans and Homeless Veterans with Children Reintegration grant program
  

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	84 FR 49344	09/19/2019
30-day Notice:	Federal Register Citation:	Citation Date:
	85 FR 19958	04/09/2020
Did the Agency receive public comments on this ICR? No

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Number of Information Collection (IC) in this ICR: 5

IC Title	Form No.	Form Name
VETS-700 Competitive Grants Planned Goals Chart (in same workbook as VETS-701)	VETS-700	Competitive Grants Planned Goals Chart
VETS-701 Competitive Grants Technical Performance Report (in same workbook as VETS-700)	VETS-701	Competitive Grants Technical Performance Report
VETS-703 Stand Down After Action Report	VETS-703	Stand Down After Action Report
VETS-702 Competitive Grants Technical Performance Narrative	VETS-702	Competitive Grants Technical Performance Narrative
VETS-704 Applicant Synopsis	VETS-704	Applicant Synopsis

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ICR Summary of Burden

	Total Approved	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	2,662	0	0	-312	124	2,850
Annual Time Burden (Hours)	11,004	0	0	5,336	128	5,540
Annual Cost Burden (Dollars)	0	0	0	0	0	0

Burden increases because of Program Change due to Agency Discretion: Yes

Burden Increase Due to: Miscellaneous Actions

Burden decreases because of Program Change due to Agency Discretion: No

Burden Reduction Due to:

Short Statement: The total burden hours for this ICR has increased from 5,540 to 11,004 since the last approval. There are several reasons for this. The first and main reason for this increase is that the previous ICR did not use grantees’ actual reported hours. Since all of the forms were new at that time, the small number of surveyed grantees had no way to know how long it would take to fill out the forms. A more recent survey found that the actual number of hours it took respondents to complete the forms, based on their 2-3 years of experience, was much higher than the original group estimated. For example, the original group estimated that it would take three hours per quarter to complete the VETS-701. In fact, it takes an average of ten hours per active quarter. Also, VETS now requires eight quarterly reports per grant (if funding continues for a second consecutive year) instead of four, which increased the number of times most grantees must submit the VETS-701 and VETS-702. This change allows us to track the longer-term impact on HVRP participants and is required by the Workforce Opportunities Investment Act. Since two-thirds of our grantees in any given year also operated a similar grant in the previous program year, the total burden hours would have increased somewhat even if there were no other factors. Third, the original ICR only accounted for the number of successful applicants who would fill out the VETS-700 form. However, this left out the unsuccessful applicants who were required to submit the form as part of their application package. This ICR includes all respondents, not just the respondents who would later become our grantees. Finally, we have also added the VETS-704 since the previous ICR, which will help VETS to more quickly determine the appropriate geographical distribution of HVRP grants.

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Annual Cost to Federal Government: $399,040

Does this IC contain surveys, censuses, or employ statistical methods? No

Does this ICR request any personally identifiable information (see OMB Circular No. A-130 for an explanation of this term)? Please consult with your agency's privacy program when making this determination.     No

Does this ICR include a form that requires a Privacy Act Statement (see 5 U.S.C. §552a(e)(3))? Please consult with your agency's privacy program when making this determination.     No

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? No

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 04/15/2020

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