SSN Justification Memo

DEPARTMENT OF THE ARMY
U.S. ARMY CRIMINAL INVESTIGATION COMMAND
27130 TELEGRAPH ROAD
QUANTICO, VA 22134-2253

signed by
ROGERS.TRACY Digitally
ROGERS.TRACY.C.1469542692
Date: 2018.11.27 16:00:18
.C.1469542692 -05'00'

CIIM-ZA
MEMORANDUM THRU Army Privacy Office (AAHS-RDF), 7701 Telegraph Road,
Casey Building, Alexandria, VA 22315-3802
FOR Defense Privacy, Civil Liberties, and Transparency Division, 4800 Mark Center
Drive, Alexandria, VA 22350-3100
SUBJECT: Justification for the Use of the Social Security Number (SSN) – Criminal
Investigative Management System (CIMS), DITPR #1616
1. This memorandum is to satisfy the requirements of DoDI 1000.30 (Reduction of Social
Security Number (SSN) Use Within the DoD), 1 August 2012, pertaining to justification to
collect and use the SSN.
2. The CIMS is a collection of mission essential information technology systems that
supports the U.S. Army Criminal Investigation Command (CID) and the Office of the
Provost Marshal General (OPMG). Through the CIMS, CID and OPMG developed an
integrated and unified, comprehensive enterprise program / system that houses
Classified and Unclassified-Law Enforcement Sensitive (LES) data, leveraging existing
and future Army Law Enforcement enterprise information technology assets and other
external data sources, providing a full range of law enforcement functions to support
business objectives and mission. The primary component is a comprehensive
enterprise system, known as the Army Law Enforcement Reporting and Tracking
System (ALERTS). The ALERTS provides Army Law Enforcement stakeholders the
enhanced capability to rapidly and efficiently manage a variety of law enforcement and
criminal intelligence functions; as well as a broader range of senior executive reporting
requirements. The following systems are registered as child dependencies of CIMS:
a. Centralized Operations Police Suite (COPS) (DITPR #2822).
b. Resource Management Online (RM Online) (DITPR #5189).
The SSN is necessary to link appropriate identification information to new agents and
identify individuals for law enforcement purposes. It is the only Personally Identifiable
Information that is exclusively unique to an individual. The DoD identification number
cannot be utilized as Army Law Enforcement frequently indexes individuals who have
no DoD affiliation.

CIIM-ZA
SUBJECT: Justification for the Use of the Social Security Number (SSN) – Criminal
Investigative Management System (CIMS), DITPR #1616
3. The applicable acceptable uses for collection and use of the SSN are (2), Law
Enforcement, National Security, and Credentialing; (5) Confirmation of Employment
Eligibility.
4. The forms and the System of Records Notices associated with the CIMS system are
as follows: DA Form 2823, Sworn Statement; DA Form 3946, Military Traffic Accident
Report; DA Form 3881, Rights Waiver; A0190-45 OPMG, Criminal Investigative
Management System.
5. Authorities supporting collection of the SSN are: 10 USC 3013 (Secretary of the
Army); 42 USC 10606 (Victim Rights and Restitution Act of 1990); DoD Directive
10310.1 (Victim and Witness Assistance); 18 U.S.C. 44 (Brady Handgun Violence
Prevention Act), 28 U.S.C. 534 (Uniform Crime Reporting Act); Army Regulation (AR)
190-45 (Military Police Law Enforcement Reporting); AR 195-2 (Criminal Investigation
Activities); AR 190-9 (Absentee Deserter Apprehension Program and Surrender of
Military Personnel to Civilian Law Enforcement Agencies); AR 190-13 (The Army
Physical Security Program); AR 190-14 (Carrying of Firearms and Use of Force for Law
Enforcement Security Duties); AR 190-47 (The Army Corrections System); AR 380-13
(Acquisition and Storage of Information Concerning Non-Affiliated Persons and
Organizations); AR 630-10 (Absence Without Leave, Desertion, and Administration of
Personnel Involved in Civilian Court Proceedings, Status of Forces Agreement between
the United States of America and the Host Country in which U.S. Forces are located);
AR 195-6 (Department of the Army Polygraph Activities); and E.O. 9397 (SSN), as
amended.
6. Multiple steps are taken to protect the SSN utilized in the CIMS environment.
Information in the system is collected, stored, and maintained in a secure and accredited
system and network, alleviating threats to the collection, use, and sharing of data. All
system users are made aware of restrictions on secondary uses of the data by initial and
refresher Privacy Act and Information Assurance Awareness training. Data sharing
occurs only among individuals with authorized access to the system records.
7. The point of contact for this action is Ms. Lee S. Borden at (571) 305-4065 or
[email protected].
GLASER.DAVID.P
AUL.1076284845

Digitally signed by
GLASER.DAVID.PAUL.10762848
45
Date: 2018.11.14 15:19:07 -05'00'

DAVID P. GLASER
Major General, USA
Commanding

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