OSTLTS Information Collection Request
OMB No. 0920-0879
Submitted: November 27, 2018
Program Official/Project Officer
Cassandra M. Frazier
Health Scientist
Centers for Disease Control and Prevention; Office for State, Tribal, Local and Territorial Support
1825 Century Center Blvd, Atlanta, GA 30345
404-498-0581
404-713-7709
Section B – Data collection Procedures 3
1. Respondent Universe and Sampling Methods 3
2. Procedures for the Collection of Information 3
3. Methods to Maximize Response Rates Deal with Nonresponse 4
4. Test of Procedures or Methods to be Undertaken 4
5. Individuals Consulted on Statistical Aspects and Individuals Collecting and/or Analyzing Data 4
The respondent universe for this data collection includes 61 (50 states, the District of Columbia, 2 tribes, 5 U.S. territories, and 3 freely associated states) health departments (see Attachment A – List of PHHS Block Grant Grantees) funded under the Preventive Health and Health Services Block Grant (PHHS Block Grant).
Respondents will consist of PHHS Block Grant coordinators, or their designees, acting in their official capacity. Designees invited to participate may hold the titles of ‘Health Program Manager’, ‘Public Health Treatment Program Administrator’, and ‘Performance Improvement Specialist’ among others. Regardless of title, the individuals invited to participate in this assessment were chosen because of their specialized knowledge and experience in managing and administering PHHS Block Grant funds within their jurisdictions.
No sampling will be used for this assessment as all 61 jurisdictions receiving PHHS Block Grant funds will be invited to participate in the assessment. There will be no duplication across the health departments included within this assessment, making 61 the respondent universe total.
The PHHS Block Grant assessment will be conducted once every other year, or biennially (i.e., fall 2019 and fall 2021). The schedule of data collection coincides with budgeting and funding cycles. Data will be collected via a web-based data collection instrument (see Attachment D – Instrument: Word version and Attachment E – Instrument: Web version) and respondents will be recruited through a notification email (see Attachment I – Invitation Email) sent to the respondent universe. The notification email will explain:
The purpose of the data collection, and why their participation is important
Instructions for participating and a link to the web-based instrument
Method to safeguard their responses
That participation is voluntary
The expected time to complete the instrument
Contact information for the project team
Timeframe for participation in the assessment (four weeks from initial email)
Respondents will be asked to provide their responses to the data collection instrument within a 4-week period. Two weeks following the invitation email, a reminder email (see Attachment J – Reminder Email) will be sent to those who have not responded. A final reminder email (see Attachment K – Final Reminder Email) will be sent to those who have not responded during the third week indicating that the assessment will be available for one more week. Those who do not respond to the final reminder email within 1 week, or the end of the 4-week information collection period, will be considered non-responders.
Once the 4-week data collection period has closed, responses will be downloaded, exported to an Excel® spreadsheet, and saved to a secure database maintained by the Association of State and Territorial Health Officials (ASTHO). ASTHO will then share the data with CDC. Data will be analyzed using Microsoft Excel® to produce charts and data visualizations that describe outcomes for the PHHS Block Grant as a whole. Descriptive statistical analyses will be conducted on responses to multiple-choice questions and qualitative analyses on response to open-ended questions. Upon completion of data analysis, CDC will develop an aggregated report summarizing the results. The report will then be shared with CDC leaders, ASTHO, and PHHS Block Grant coordinators (i.e., grantees).
Although participation in the data collection is voluntary, the project team will make every effort to maximize the rate of response. The data collection instrument was designed with particular focus on streamlining questions to allow for skipping questions based on responses to previous questions, thereby minimizing response burden.
Following the notification email (see Attachment I – Invitation Email), respondents will have 4 weeks to complete the instrument. Those who do not respond within 2 weeks will receive a reminder email (see Attachment J – Reminder Email) urging them to complete the instrument. A final reminder email (see Attachment K – Final Reminder Email) will be sent to non-respondents during the third week indicating that the tool will be available for one more week. Those who do not respond to the final reminder email within 1 week, or the end of the 4-week information collection period, will be considered non-responders.
The estimate for burden hours is based on a pilot test of the data collection instrument by 3 grantees selected from the PHHS Block Grant evaluation workgroup. In the pilot test, the average time to complete the instrument, including time for reviewing instructions, was approximately 45 minutes (range: 40 minutes – 45 minutes). For the purposes of estimating burden hours, the higher end of the range (i.e., 45 minutes) is used.
Garry Lowry, MPH
Health Scientist, Applied Systems Research and Evaluation Branch
Division of Public Health Performance Improvement
Office for State, Tribal, Local and Territorial Support
Centers for Disease Control and Prevention
[email protected], (404) 498-0361
Cassandra M. Frazier, MPH
Health Scientist, Applied Systems Research and Evaluation Branch
Division of Public Health Performance Improvement
Office for State, Tribal, Local and Territorial Support
[email protected], (404) 498-0581
Maggie Carlin, MPH
Director, Research and Evaluation
Association of State and Territorial Health Officials (ASTHO)
2231 Crystal Drive, Suite 450 | Arlington, VA 22202
[email protected], (571) 318 5441
Paris Harper-Hardy, MA, MPH, CHES
Analyst, Evaluation
Association of State and Territorial Health Officials (ASTHO)
2231 Crystal Drive, Suite 450 | Arlington, VA 22202
[email protected], (571) 527-3162
Note: Attachments are included as separate files as instructed.
Attachment I – Invitation Email
Attachment J – Reminder Email
Attachment K – Final Reminder Email
| File Type | application/vnd.openxmlformats-officedocument.wordprocessingml.document |
| Author | O2C2 Coordinator |
| File Modified | 0000-00-00 |
| File Created | 2021-01-15 |