Environmental Public Health Tracking Network (Tracking Network)
OMB Control No. 0920-1175
Existing Collection in Use without an OMB Control Number
Supporting Statement Part A –
Justification
Project Officer: Joseph Ralph
Title: Public Health Advisor
Phone: 770-488-0539
Email: [email protected]
Fax: 770-488-1538
Date: 02/12/2019
A.1. Circumstances Making the Collection of Information Necessary 4
A.2. Purpose and Use of the Information Collection 5
A.3. Use of Improved Information Technology and Burden Reduction 8
A.4. Efforts to Identify Duplication and Use of Similar Information 9
A.5. Impact on Small Businesses or Other Small Entities 10
A.6. Consequences of Collecting the Information Less Frequently 10
A.7. Special Circumstances Relating to the Guidelines of 5 CFR 1320.5 10
A.9. Explanation of Any Payment or Gift to Respondents 14
A.10. Protection of the Privacy and Confidentiality of Information Provided by Respondents 14
A.11. Institutional Review Board (IRB) and Justification for Sensitive Questions 15
A.12. Estimates of Annualized Burden Hours and Costs 15
A.13. Estimates of Other Total Annual Cost Burden to Respondents and Record Keepers 18
A.14. Annualized Cost to the Federal Government 18
A.15. Explanation for Program Changes or Adjustments 19
A.16. Plans for Tabulation and Publication and Project Time Schedule 19
A.17. Reason(s) Display of OMB Expiration Date is Inappropriate 21
A.18. Exceptions to Certification for Paperwork Reduction Act Submissions 21
Goal of the study:
Tracking is the
ongoing collection, integration, analysis, and dissemination of
health, exposure, and hazard data to drive public health actions
that protect the population from harm resulting from exposure to
environmental contaminants.
The Tracking Program integrates these data from various sources
including state and local health departments (SLHD) into the
Tracking Network. The Tracking Program also collects information
(program data) from funded SLHD for program evaluation and
monitoring.
Intended use of the
resulting data: Data
are integrated into the Tracking Network to
provide data and
information that informs environmental public health actions for
state and local departments. Program data are used by Tracking
Program staff to measure performance of each funded
state and local health department and the Tracking Program overall.
Methods to be used to
collect: The
Tracking Program receives SLHD reports of existing data they collect
for other purposes such as hospital administration data, vital
statistics data, and air monitoring data. Funded
SLHD also complete templates and submit program data via email to
the Tracking Program.
Subpopulation to be
studied: The
Tracking Program compiles into a single location data it receives,
such as administrative, vital statistics, and air monitoring data.
At times, associations between these factors and potential
populations most affected (e.g., children, people over the age of
65, people of minority race) are studied.
How data will be analyzed:
Data from state
and local health departments will be integrated into the tracking
network to facilitate development of hypotheses surrounding our
understanding of the potential associations between health and the
environment and to inform state and local public health actions for
mitigating the impact of environmental risk factors on health.
Analyses include, but are not limited to,
(1) describing temporal and spatial trends in disease and potential
environmental exposures, (2) identifying populations most affected,
(3) generating hypothesis about associations between health and
environmental exposures. In some cases, data may be used to inform
environmental public health policies and interventions for state and
local health departments.
The CDC conducts regular program reviews to continuously improve compliance, and the agency recently determined that the Paperwork Reduction Act (PRA) should apply to the Environmental Public Health Tracking Network (Tracking Network) collections. Therefore, this is an Information Collection Request (ICR) for an “Existing Collection in Use without an OMB Control Number.” This information collection is sponsored by the Environmental Health Tracking Section (EHTS), Division of Environmental Health Science and Practice (DEHSP), National Center for Environmental Health (NCEH), Centers for Disease Control and Prevention (CDC). The CDC is seeking PRA clearance to continue to collect state and local information from grantees for three years.
This program is authorized under Section 317(k) (2) of the Public Health Service Act, [42 U.S.C. Section 247b(k)(2)], as amended (see Attachment 1). The 60-day Federal Register Notice is provided as Attachment 2 and is further discussed in Section A.8.
Background
In September, 2000, the Pew Environmental Health Commission issued a report entitled America’s Environmental Health Gap: Why the Country Needs a Nationwide Health Tracking Network. The Commission documented a critical gap in “knowledge that hinders our national efforts to reduce or eliminate diseases that might be prevented by better managing environmental factors” due largely to the fact that existing environmental health systems were inadequate and fragmented. They described a lack of data for the leading causes of mortality and morbidity, a lack of data on exposure to hazards, a lack of environmental data with applicability to public health, and barriers to integrating and linking existing data. To address this critical gap, the Commission recommended a “Nationwide Health Tracking Network” for disease and exposures. In response to the report and this critical gap, Congress appropriated funds in the fiscal year 2002 budget for the CDC to establish the National Environmental Public Health Tracking Program (Tracking Program) and Network and has appropriated funds each year thereafter to continue this effort.
The Tracking Program includes CDC’s EHTS as well as state and local health departments (SLHD) which collaborate to (1) build and maintain the Tracking Network, (2) advance the practice and science of environmental public health tracking, (3) communicate information to guide environmental health policies and actions, (4) enhance tracking workforce and infrastructure, and (5) foster collaborations between health and environmental programs. In spring of 2014, under Program Announcements CDC-RFA-EH14-1403 and CDC-RFA-EH14-1405 (Attachments 3a and 3b), the CDC’s Tracking Program funded 26 state and local public health programs. These awardees are selected through a competitive peer review process, and are managed as CDC cooperative agreements. Awards are made for three [3] years and renewed through a continuation application. The Tracking Program collects data from awardees about their activities and progress for the purposes of program evaluation and monitoring (hereinafter referenced as program data).
Environmental public health tracking is the ongoing collection, integration, analysis, and dissemination of health, exposure, and hazard data (hereinafter referenced as Tracking Network data) to inform public health actions that protect the population from harm resulting from exposure to environmental contaminants. The Tracking Network provides data from existing health, exposure, and hazard surveillance systems and supports ongoing efforts within the public health and environmental sectors to improve data collection, accessibility, and dissemination as well as analytic and response capacity. Data that were previously collected for different purposes and stored in separate systems are now available in a nationally standardized format allowing programs to begin bridging the gap between health and the environment.
Tracking Network Data Collection and Dissemination
Data on health, exposures, environmental hazards, and populations are obtained from existing data sources and integrated into the Tracking Network in order to address the critical gap in “knowledge that hinders our national efforts to reduce or eliminate diseases that might be prevented by better managing environmental factors” identified by the Pew Environmental Health Commission. Having integrated data in one network permits public health authorities at the national, state, and local level to (1) describe temporal and spatial trends in disease and potential environmental exposures, (2) identify populations most affected, (3) generate hypotheses about associations between health and environmental exposures, and (4) inform environmental public health policies and interventions aimed at reducing or eliminating diseases associated with environmental factors in state and local jurisdictions. Further, the availability of these types of data in a standardized network supports further research investigating the possible associations between the environment and adverse health effects, and enables a better understanding of known associations among healthcare practitioners and the public. Our data are unique in that they undergo a very careful QA/QC process at the state/local levels and at CDC, as shared on the previous page. One key feature of the Tracking Program is the development of Nationally Consistent Data and Measures (NCDMs). The purpose of NCDMs is to ensure compatibility and comparability of data and measures useful for understanding the impact of our environment on health. There is a specific process for creating NCDMs that all grantees follow; a similar process is followed by our Tracking Program for national level data (Attachment 12). This information is shared on our Tracking Network: http://ephtracking.cdc.gov/docs/CDC_NCDM_v3.pdf.
In collaboration with SLHD and federal partners, the Tracking Program identifies priority environmental health issues. When data are available nationally or publically (for example, through another federal program or a public website), the Tracking Program obtains data from those national or public sources, placing no burden on awardees or other SLHD. When data are not available nationally or publically, the Tracking Program relies on awardee SLHD to obtain these data from the original data stewards and submit them to the National Tracking Network. Unsolicited and unfunded SLDH also voluntarily contribute data the network. Tracking data sources are listed in Attachment 10 and the Tracking branch data management processes are detailed in Attachment 11.
Data from awardees or other SLHD are submitted annually following standardized procedures. Data submitted annually by awardees and other SLHD to the Tracking Program include 6 datasets; specifically (1) birth defects prevalence, (2) childhood lead blood levels,1 (3) community drinking water monitoring, (4) emergency department visits, (5) hospitalizations, and (6) radon testing. Each dataset contains aggregated data at the county or sub-county level and either day, month, or year as the temporal resolution. The data collection forms are Attachments 4a-4f.
A metadata record is also submitted with each dataset (see Attachment 10) using the Tracking Program’s metadata creation tool. Metadata describes the original source and collection procedures for the data being submitted. SLHD provide one metadata record per dataset per year; SLHD currently submit up to 6 datasets. National data providers also provide metadata or the equivalent documentation. Metadata records are used by the Tracking Program to capture and understand any differences or nuances for a dataset between awardees. The metadata record is also disseminated via the Tracking Network so other users of the data can understand the data as well. A blank metadata template form can be found in Attachment 4g.
Data obtained by the Tracking Program are integrated into the Tracking Network and disseminated to the public via the Tracking Network’s National Public Portal at http://ephtracking.cdc.gov/showHome.action. The goals of the data analysis and publications are further discussed in Part A.16.
Program Data
In addition to standard reporting required by CDC’s Procurement and Grants Office, CDC’s Tracking Program also collects information from awardees for the purposes of program evaluation and monitoring via email submission. This information includes performance measures and website analytics collected biannually, a communications plan collected annually, an earned values management report collected quarterly, and an evaluation plan collected annually as documents emailed to the Tracking Branch. Data collection forms are provided to assist awardees in gathering the necessary information (Attachments 5a-5e).
Performance measures are based on the core and advanced activities outlined in the Funding Opportunity Announcement and are also linked to tailored program outputs and outcomes. This alignment/linkage allows the Tracking program to efficiently assess program impact on a national and local/state level by streamlining and standardizing the type of information that is collected across the awardees. To collect performance measures, awardees use the Environmental Public Health Tracking Work Plan Template (Attachment 5a). This document is used to evaluate and monitor the effectiveness of the Tracking Program. Awardees complete and submit the template in Microsoft Excel.
Programs are able to use the Public Health Action Report (PHAR) (Attachment 5b) to outline the details of public health actions (PHA) which is a mid-term outcome of the Tracking program. PHAs are used to describe how public health agencies and partners use data to inform decision-making and drive measurable public health change.
Every year, awardees submit a communications plan (Attachment 5c) demonstrating how they will address the communication and training standards outlined in the Funding Opportunity Announcement under which they were awarded (Attachments 3a and 3b). CDC’s Tracking Program provides a guidance document with recommendations for preparing a plan. By collecting these plans from awardees, CDC’s Tracking Program can ensure awardees communicate effectively and consistently about the Tracking Program and Network and also identify and address gaps in awardees’ communication’s capacity by offering expertise and guidance.
Awardees are required to provide an evaluation and performance measurement plan that is consistent with the CDC Evaluation and Performance Measurement Strategy (Attachment 5d). Data collected are used by awardees and the Tracking Program for ongoing monitoring of the award to evaluate its effectiveness, and for continuous program improvement. Awardees’ evaluation plans outline evaluation questions to be answered and describe how evaluation findings will be utilized for program and quality improvement. Awardees submit evaluation results annually to CDC through their project officers via email.
Awardees are also required to submit a form for website analytics (Attachment 5e). Most awardees were already collecting website analytics for themselves which is standard practice when running a public website. The Tracking Program provides a form with required and recommended measures to be collected and reported. The form is used to monitor and evaluate the use of each awardees’ public portal on the Tracking Network by logging measures such as the number of visitors, number of data queries, and the data most frequently queried. This information helps the awardee and the Tracking Program better meet of the needs of the users of the Tracking Network and ensure that resources are focused on those data with the greatest utility. Insights gained are used to inform program activities and recommendations for awardees including what additional data should be implemented by all awardees because of the frequent use of the data on a handful of awardees’ website.
The Tracking Network is web-based information system that collects and disseminates standardized data by state or local jurisdiction at a national level. Special attention has been given to ensuring the system is easy to use and collects information that can later be queried and summarized to public health professionals and their stakeholders using the Tracking Network’s National Public Portal. The system was developed for grantee participation with the following objectives:
Shortening the time period for collecting information
Standardizing the information collection and dissemination processes
Identifying promising practices
Measuring system usage and user preferences
Sharing knowledge and experience
Reducing dependence on paper
The Tracking Network fosters consistency of information through its uniform collection process and well-defined information components. This collection process takes advantage of technology that minimizes the number of errors and redundancy. The process allows all data to be carefully reviewed and validated to ensure accuracy. Data is submitted electronically using an establish XML protocol through a CDC’s secure file transfer (Attachments 4a-4g).
Program data are submitted to CDC via email using data collection forms (Attachments 5a-5e). All data are collected via electronic means; no hardcopy forms are used.
The Tracking Program’s efforts to identify duplication included attendance at national meetings and consultations with SLHD, other federal agencies, and academia.
As previously described in Part A.1, in 2000, the Pew Environmental Health Commission documented a critical gap in “knowledge that hinders our national efforts to reduce or eliminate diseases that might be prevented by better managing environmental factors” due largely to the fact that existing environmental health systems were inadequate and fragmented. To address the gap, Congress appropriate funds to CDC to develop the Tracking Network. The standardized data received by the Tracking Network from SLHD are not duplicated elsewhere.
To avoid duplication, the Tracking Program does not collect from SLHD any data which are already submitted to the federal government as needed by the Tracking Program. For example, the Tracking Program receives data on cancer, vital statistics, and air pollution from federal partners. Further, the Tracking Program does not request duplicate childhood lead blood levels from awardees that already report to CDC’s Lead Poisoning Program (under the Blood Lead Surveillance System (BLSS) - OMB Control No. 0920-0931, expiration date 5/31/2021).
Additional meetings have been conducted to further discuss the existing gap, evaluate the program’s progress, and identify opportunities for improvement and expansion. In March of 2015, a panel of experts were convened by Johns Hopkins University for an examination of Tracking Program activities from different perspectives and identification of new opportunities, data and methods, and communication strategies. The panel concluded that while the Tracking Program has accomplished much, there was still substantial work that needed to be done. These include developing new standardized national data, develop disaster response capacity, and enhance data availability (Attachment 6).
This data collection will not involve small businesses.
Tracking Network Data
Each dataset is collected annually during either the fall or the spring data call in fulfillment of requirements outlined in Program Announcements CDC-RFA-EH14-1403 and CDC-RFA-EH14-1405 (Attachments 3a and 3b). Metadata are collected 6 times a year because metadata are required for each of the 6 datasets collected once a year (during either the fall or the spring data call). Less frequent data submissions will negatively impact the timeliness and utility of the data on the Tracking Network. Annual collection of data allows the Tracking Network to stay current and provide the most recently available data.
Program Data
Program data is collected at varying intervals throughout the year, from once a year to quarterly. Less frequent collection of these performance measure would negatively impact the program’s ability to make necessary adjustments to ensure program success; demonstrate utility of data; to document program impact on environmentally-related disease burden; and to be accountable to CDC leadership and appropriators. Other reports are collected less frequently and are consistent with guidance from other offices at CDC.
There are no legal obstacles to reduce the burden.
This request fully complies with the regulation 5 CFR 1320.5. Metadata are collected for each dataset. Datasets are collected annually during either the fall or spring data call, and each dataset is required to have metadata submitted as part of the data call process.
A 60-day Federal Register Notice was published in the Federal Register on April 13, 2016 Volume 81, No. 71, page 21878 (Attachment 2). No public comments were received.
The Tracking Program consults annually with its state and local external partners (Table 1). These consultants are experts in environmental public health surveillance and provide strategic input for the program. These meetings last two days and provided a forum for open discussions with the program. Additionally, in spring of 2015, Johns Hopkins convened a panel of experts from non-profit and academia to provide additional consultation to the program. The panel issued a report highlighting recommendations to the program (Attachment 6).
Table 1. 2015 CDC External Consultations
Name |
Title |
Affiliation |
Phone |
|
OUTSIDE CONSULTANTS |
||||
Paul B. English, PhD, MPH
|
Branch Scientific Advisor |
California Department of Health |
510-620-3684 |
|
Michael Van Dyke, PhD, CIH |
Chief, Environmental Epidemiology, Occupational Health, and Toxicology Section |
Colorado Department of Public Health and Environment |
303-692-6357 |
|
Gary Archambault, MS |
Principal Investigator |
Connecticut Department of Public Health |
860-509-7740 |
|
Melissa Murray Jordan, MS |
Epidemiologist
|
Florida Department of Health |
850-245-4577 |
|
Farah S. Ahmed, PhD., MPH
|
Environmental Health Officer
|
Kansas Department of Health & Environment |
785-296-6426 |
|
Kathy Fowler |
Principal Investigator |
Kentucky Department for Public Health |
502-564-7398 |
|
Ken Sharp, MPA, RS |
Principal Investigator |
Iowa Department of Public Health |
515-281-5099 |
|
Kate Streva |
Principal Investigator |
Louisiana Department of Health & Hospitals |
225-342-7135 |
|
Andrew E. Smith, S.M., ScD |
Principal Investigator |
Maine Center for Disease Control and Prevention |
207-287-5189 |
|
Clifford S. Mitchell, MS, MD, MPH |
Director, Environmental
Health Coordination |
Maryland Department of Health and Mental Hygiene |
(410) 767-7438 |
|
Jan Sullivan |
Co-Principal Investigator |
Massachusetts Department of Public Health |
617-624-5757 |
|
Robert Knorr |
Co-Principal Investigator |
Massachusetts Department of Public Health |
617-624-5757 |
|
Martha Stanbury, MSPH |
Principal Investigator
|
Michigan Department of Community Health |
517-335-8364 |
|
Jean Johnson, PhD
|
Principal Investigator
|
Minnesota Department of Health |
651-201-5902 |
|
Jonathan Garoutte, MS |
Chief |
Missouri Department of Health & Senior Services |
573-751-6102 |
|
Marcella Jordan Bobinsky, MPH |
Acting Division Director |
Hampshire Department of Health & Human Services |
603-271-4110 |
|
Barbara Goun, PhD, MPH |
Principal Investigator
|
New Jersey Department Health and Senior Services |
609-826-4932 |
|
Heidi Krapfl, MPH |
Bureau Chief |
New Mexico Department of Health |
505- 476-3577 |
|
Wendy McKelvey, MS, PhD |
Acting Principal, Research Scientist |
New York City Department of Health and Mental Hygiene |
646- 632-6523
|
|
Syni-An Hwang, PhD |
Director |
New York State Department of Health |
518- 402-7950 |
|
Curtis Cude |
Principal Investigator |
Oregon Public Health Division |
971- 673-0975 |
|
Vadim Drobin, MD, MPH |
Epidemiologist |
Pennsylvania Department of Health |
717-547-3478 |
|
Shea Sutton, PhD
|
Director |
South Carolina Department of Health and Environment |
803- 898-1808 |
|
Sam LeFevre, DSc |
Environmental Epidemiologist
|
Utah Department of Health |
801- 538-6191 |
|
Glen Patrick, MPH
|
Principal Investigator |
Washington State Department of Health |
360- 236-3177 |
|
Henry A. Anderson, MD
|
Chief Medical Officer
|
Wisconsin Division of Public Health |
608-266-1253 |
|
Denise Love |
Executive Director |
National Association of Health Data Organizations |
801- 532-2262
|
|
Patricia Potrzebowski |
Executive Director |
National Association for Public Health Statistics and Information Systems |
301-563-6001
|
|
Scot Becker |
Executive Director |
Association of Public Health Laboratories |
240-485-2747 |
|
Susan Klitzman |
Professor and Senior Associate Dean |
City University of New York School of Public Health
|
212-396-7727 |
|
Jill Litt |
Associate Professor |
Colorado School of Public Health |
303-724-4402 |
|
Javier Nieto |
Professor and Chairman |
University of Wisconsin-Madison |
608-265-5242 |
|
Tener Veenema |
Associate Professor |
Johns Hopkins School of Nursing |
410-614-1831 |
|
Mary Fox, PhD |
Associate Professor |
Johns Hopkins Bloomberg School of Public Health |
443-287-0778 |
|
Beth Resnick, MPH |
Associate Scientist |
Johns Hopkins Bloomberg School of Public Health |
410-614-5454 |
In addition to data shared by SLHD, the Tracking Program also works closely with other federal partners to obtain data at the national level. For example, we work with EPA to provide data for all 50 states on specific air pollutants. We also collaborate with other CDC centers to obtain national-level data on specific health effects such as reproductive and birth outcomes, heart disease, and childhood lead poisoning (please see Attachment 10, p. 2, for additional information).
No payments or gifts have been or will be given to respondents.
On March 29, 2016, the NCEH/ATSDR PRA Contact has reviewed this ICR and has determined that the Privacy Act does not apply. For CDC, the data collection (e.g., aggregate counts of birth defects prevalence, childhood lead blood levels, community drinking water monitoring, emergency department visits, hospitalizations, radon testing) does not involve collection of information in identifiable form (IIF). Information collected is from a standardized form of existing data de-identified by the SLHDs. All data are kept private to the extent permitted by law. No Privacy Act System of Records Notice is required to maintain the data at CDC.
As part of the CDC’s standard information system review protocols for system certification and accreditation, a Privacy Impact Assessment (PIA) was submitted and reviewed by the agency’s Senior Privacy Officer in October of 2014 (Attachment 7). Upon completion of the review process a 3-year “Authority To Operate” (ATO) was granted to the system. Additional PIAs are completed as a required part of annual security self-assessments performed during the 3 year ATO term and are reviewed by NCEH/ATSDR’s Information Systems Security Officer (Attachment 8). The Tracking Network is scheduled for another full PIA in fiscal year 2017.
To maintain confidentiality and IT security, these data are transported through the Tracking Network’s secure file transfer gateway and maintained in in Tracking Network’s secure data repository with restricted access. A security plan establishing controlled access to the information and following CDC guidelines has been developed. SLHD are required to use CDC’s Security Access Management Services (SAMS) to securely submit data to the program. Before data are disseminated to the public via the Tracking Network’s National Public Portal, data are aggregated to reduce information with low case counts and population and to increase stability of rates. Remaining small numbers are suppressed and if needed additional suppression is applied to prevent back calculation of potentially sensitive information.
The NCEH/ATSDR Human Subjects Contact has reviewed this information collection and determined that these CDC collections are non-research under Program Announcements CDC-RFA-EH14-1403 and CDC-RFA-EH14-1405 (Attachments 3a and 3b). A copy of the NCEH/ATSDR research determination can be found in Attachment 9.
The requirements for IRB review and informed consent are the responsibility of the agencies or organizations that collect and own the primary data (i.e., the sources of the secondary datasets in the Tracking Network).
The CDC does not obtain sensitive information.
For this IC, respondents are defined as SLHD. Twenty-six funded SLHD provide both Tracking Network data and program data to the Tracking Program as part of their cooperative agreement. In some cases, one or more of the funded 26 SLHD does not respond to one or more form because data are not available, for example their state does not have a birth defects registry. Additionally, a few unfunded SLHD have responded, unsolicited, because of their interest in having their data in the Tracking Network. The number of respondents in the table reflect the current number of SLHD respondents plus four [4] to allow for future funding of new SLHD or to collect voluntary responses from unfunded SLHD.
Table 2 displays the annualized report burden computations. The total burden hours requested are 20,244. This estimate includes the time it takes to extract the data from the original data source(s), standardize and format the data to match the corresponding Tracking Network data form, and submit the data to the Tracking Network. In some cases, the data at the source are centralized and easily extracted. In other cases, like for radon data, the data are not. In those cases, the number of hours for extracting and standardizing the data is much greater. But part of the mission of the Tracking Program is to improve data management and accessibility. Data which are not centralized or easily standardized will be over time as awardees work to improve how the data are maintained and build processes for standardizing, formatting, and updating the data. This will reduce the amount of hours needed to extract, standardize, format, and submit the data to the Tracking Network.
Table 2: Estimated Annualized Burden Hours
Type of Respondent |
Form Name |
No. of Respondents |
No. of Responses per Respondent |
Avg. Burden per Response (in hrs.) |
Total Burden (in hrs.) |
State and local health department |
Birth defects prevalence |
22 |
1 |
80 |
1,760 |
Childhood lead blood levels |
18 |
1 |
80 |
1,440 |
|
Community drinking water monitoring |
30 |
1 |
120 |
3,600 |
|
Emergency department visits |
26 |
1 |
80 |
2,080 |
|
Hospitalizations |
30 |
1 |
80 |
2,400 |
|
Radon testing |
16 |
1 |
120 |
1,920 |
|
Metadata records |
30 |
6 |
20 |
3,600 |
|
Environmental Public Health Tracking Work Plan Template |
26 |
2 |
22 |
1,144 |
|
Public Health Action Report (existing awardees) |
26 |
4 |
10 |
1,040 |
|
Communications plan |
30 |
1 |
20 |
600 |
|
Evaluation and performance measurement strategy report |
30 |
1 |
20 |
600 |
|
Website analytics |
30 |
2 |
1 |
60 |
|
Total |
20,244 |
Table 3 describes the annualized cost burden to the SLHD. The hourly wage rates are based on average rates of May 2014 National Industry-Specific Occupational Employment and Wage Estimates, NAICS 999200 - State Government, excluding schools and hospitals, for Management Analysts, 13-1111, with an average hourly rate of $28.48. (https://www.bls.gov/oes/2014/may/oes131111.htm)
Table 3: Estimated Annualized Costs to Respondents
Type of Respondent |
Form Name |
Total Burden (in hrs.) |
Hourly Wage Rate |
Total Respondent Costs |
State and local health department |
Birth defects prevalence |
1,760 |
$28.48 |
$50,125 |
Childhood lead blood levels |
1,440 |
$28.48 |
$41,011 |
|
Community drinking water monitoring |
3,600 |
$28.48 |
$102,528 |
|
Emergency department visits |
2,080 |
$28.48 |
$59,238 |
|
Hospitalizations |
2,400 |
$28.48 |
$68,352 |
|
Radon testing |
1,920 |
$28.48 |
$54,682 |
|
Metadata records |
3,600 |
$28.48 |
$102,528 |
|
Environmental Public Health Tracking Work Plan Template |
1,144 |
$28.48 |
$32,581 |
|
Public Health Action Report (existing awardees) |
320 |
$28.48 |
$9,114 |
|
Communications plan |
600 |
$28.48 |
$17,088 |
|
Evaluation and performance measurement strategy report |
600 |
$28.48 |
$17,088 |
|
Website analytics |
60 |
$28.48 |
$1,709 |
|
Total |
$556,044 |
The data submission system was designed to use existing hardware within funded sites, and all respondents currently have access to the internet to use the information system. There will be no direct costs to the respondents or record keepers.
The total estimated annualized cost to the federal government is $24,674,006. Table 4 contains a detailed breakdown of the costs per year.
Personnel: $762,078 per year salary and benefits.
Cooperative agreement awards: $22,606,176
Contract: $ 679,539 per year. The contract supports four on-site IT or Systems Analysts and several part time staff that develop and maintain the web-based data query system and its data tables.
Travel: $25,000 per year. To promote the use of the Tracking Network, staff will conduct site visits and present data at several regional and national conferences, including the annual meeting of the American Public Health Association, Council of State and Territorial Epidemiologists, and the National Environmental Health Association). Attendance for one person at each of these four conferences is approximately $1,300 per conference.
Other Agency Support: $196,700
$50,000 - Tracking works with NASA to provide satellite data to support the air quality measures.
$146,700 – Tracking works with EPA to provide air monitoring data to the program.
Software: $9,000 Additional software is utilized to support the program’s activities.
Hardware or storage: $6,000
Table 4:
Estimated Annualized Cost to the Federal Government
This is a new information collection request.
This is an Information Collection Request (ICR) for an “Existing Collection in Use without an OMB Control Number”. The information collection will be an ongoing surveillance activity for three years following OMB approval.
Tracking Network Data
Data from awardees or other SLHD are submitted once a year in a standardized XML format to CDC using a secure web-based file transfer system during either a fall or spring data call. Awardees receive a notification letter 60 days prior to the data call which describes the data requested and which data forms to complete. Corresponding metadata are submitted for each of the 6 dataset for a total of 6 metadata submissions per year. On average, the time from data submission to measure dissemination is 4 to 6 months.
Table 4a. Project Time Schedule – Tracking Network Data
Activity |
Time Schedule after PRA Clearance |
Data call letter sent to respondents (once in the fall and once in the spring) |
Day 0 |
Data information/Data collection |
Day 1 – Day 60 |
Data and metadata submission and validation |
Day 61 - 81 |
Measure generation |
Day 82 - 127 |
Data integration into Tracking Portal |
Day 128 – Day 173 |
Measure Dissemination |
Day 174 |
Scientific Analyses and Reports |
Ongoing activity following data validation |
Data obtained by the Tracking Program are integrated into the Tracking Network and disseminated to the public via the Tracking Network’s National Public Portal at http://ephtracking.cdc.gov/showHome.action. Tracking Program staff also analyze the data to advance the science of environmental public health tracking. For example, staff conduct analyses to:
Assess temporal and spatial trends in health, exposure, and environmental hazards
In addition to conducting QA/QC procedures and preparing data for the National Public Portal, Tracking Program staff analyze the data we receive from SLHD and national partners. The type of analysis varies depending on the research question and the available data. We frequently conduct descriptive analyses for surveillance purposes and analysis the data to identify temporal or spatial trends.
Monitor known or suspected associations between health and environment
Generate hypotheses about the association between health and environment
Develop and test new methods and tools for surveillance
Facilitate and conduct surveillance summaries and descriptive analyses
Results are published in peer review literature or as white papers and used to inform the practice of environmental public health tracking at the federal, state, and local level.
Program Data
Performance measures (Attachments 5a and 5b) and website analytics (Attachment 5f) are reported to CDC biannually. The communication plan (Attachment 5c) and the evaluation and performance measurement strategy report (Attachment 5d) are submitted to CDC once per year for internal use.
Table 4b. Project Time Schedule – Tracking Network Data
Activity |
Time Schedule after PRA Clearance |
Quarter 1 Reports
|
October |
Quarter 2 Reports
|
January |
Quarter 3 Reports
|
April |
Quarter 4 Reports
|
JulyFMs |
Grant Cycle Reports
|
April (with continuation application) or 90 days after the cooperative agreement ends |
Analyses and Reports |
Ongoing activity upon receipt of updated information from awardee |
The Tracking program will display the expiration date for OMB approval of the information system data collection on each information collection form listed in the burden table in the required format.
There are no exceptions to the certification.
Attachment 1. Public Health Service Act [42 U.S.C. Section 247b(k)(2)]
Attachment 2. 60-day Federal Register Notice
Attachment 3. Funding Opportunity Announcements
(3a) Funding Opportunity Announcement CDC-RFA-EH14-1403: Maintenance and Enhancement of the Environmental Health Tracking Network
(3b) Funding Opportunity Announcement CDC-RFA-EH14-1405: Implementation of the Environmental Health Tracking Network
Attachment 4. Data Collection Instruments for Tracking Data
(4a) Birth defects prevalence
(4b) Childhood lead blood levels
(4c) Community drinking water monitoring
(4d) Emergency department visits
(4e) Hospitalizations
(4f) Radon testing
(4g) Metadata records
Attachment 5. Data Collection Instruments for Program Data
(5a) Environmental Public Health Tracking Work Plan Template
(5b) Public Health Action Report (existing awardees)
(5c) Communications Plan, Standards, and Recommendations
(5d) Evaluation and Performance Measurement Strategy Report
(5e) Website Analytics Guide
Attachment 6. Johns Hopkins University Review
Attachment 7. NEPHTN PIA Form 2014
Attachment 8. NEPHTN PIA Form 2015
Attachment 9. NCEH/ATSDR Research Determination Form
Attachment 10: Tracking Data Sources
Attachment 11: Tracking Branch Data Management Processes
Attachment 12: NCDM Requirements Document
1 Collected from awardees that do not already report to CDC’s Lead Poisoning Program (under the Blood Lead Surveillance System [BLSS - OMB Control No. 0920-0931, expiration date 5/31/2021]).
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File Created | 2021-01-15 |