Head Start Program Information Report

Forms and Documents

Forms and supporting documents for this ICR

Document	Type	Status	Availability
Form 1 Center Locations and Contacts	Form and Instruction	Modified	Available
Form 1 Monthly Enrollment	Form and Instruction	Modified	Available
Form 1 Head Start Program Information Report	Form and Instruction	Modified	Available
0970-0427-Supporting Statement-2019.docx	Supporting Statement A	Uploaded 2019-03-22	Available

IC Document Collections

Information collection document groups

IC ID	Collection	Type	Status	Form
198343	Center Locations and Contacts	Form and Instruction	Modified
198342	Monthly Enrollment	Form and Instruction	Modified
10166	Head Start Program Information Report	Form and Instruction	Modified

ICR Details

OMB Control No: 0970-0427	ICR Reference No: 201903-0970-006
Status: Historical Active	Previous ICR Reference No: 201710-0970-003
Agency/Subagency: HHS/ACF	Agency Tracking No: OHS
Title: Head Start Program Information Report
Type of Information Collection: Revision of a currently approved collection	Common Form ICR:  No
Type of Review Request: Regular
OIRA Conclusion Action: Approved without change	Conclusion Date: 04/29/2019
	Date Received in OIRA: 03/27/2019
Terms of Clearance:

table that charts list comparision

	Inventory as of this Action	Requested	Previously Approved
Expiration Date	04/30/2022	36 Months From Approved	02/28/2021
Responses	32,728	0	31,122
Time Burden (Hours)	5,551	0	15,114
Cost Burden (Dollars)	0	0	0

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Abstract: Section 650 of the Head Start Act (42 U.S.C. 9846) requires that the Secretary of the Department of Health and Human Services (HHS) prepare and submit a report to the Congress at least once during every 2-year period. Section 641A of the Head Start Act of 2007 (42 U.S.C. 9836A) requires that the Office of Head Start (OHS) collect enrollment information from grantees on a monthly basis to determine whether grantees maintain their funded enrollment. Section 644 of the Head Start Act (42 U.S.C. 9839) requires each Head Start Agency to make available to the public a report published at least once in each fiscal year. OHS is requesting an extension, with changes, of the Head Start Program Information Report information collection authority. The following instruments are included in this information collection: (1) the Program Information Report Form (PIR), (2) monthly enrollment, (3) contacts, and (4) center locations. Public Law 110-134, Improving Head Start for School Readiness Act of 2007, reauthorized the Head Start program and Congress called for a review and revision of the Head Start Program Performance Standards (HSPPS). The Administration for Children and Families (ACF) published a Final Rule on Sept. 1, 2016 revising the HSPPS. Changes were made to the PIR and monthly enrollment instruments and these changes are primarily to align with the revised Head Start Program Performance Standards. The revised HSPPS are streamlined, simplified, and reorganized to improve clarity and transparency to support high-quality program delivery and minimize administrative burden. As such, changes to the PIR were made for streamlining, improving clarity, and reducing administrative burden where possible.

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Authorizing Statute(s): PL: Pub.L. 110 - 134 641A; 644; 650 Name of Law: Head Start Act, as amended
  

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	83 FR 65677	12/21/2018
30-day Notice:	Federal Register Citation:	Citation Date:
	84 FR 11304	03/26/2019
Did the Agency receive public comments on this ICR? No

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Number of Information Collection (IC) in this ICR: 3

table that charts list of burden

IC Title	Form No.	Form Name
Center Locations and Contacts	1	Center Locations and Contacts
Head Start Program Information Report	1	Program Information Report
Monthly Enrollment	1	Monthly Enrollment

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ICR Summary of Burden

table that charts list of burden

	Total Approved	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	32,728	31,122	0	1,606	0	0
Annual Time Burden (Hours)	5,551	15,114	0	-9,563	0	0
Annual Cost Burden (Dollars)	0	0	0	0	0	0

Burden increases because of Program Change due to Agency Discretion: Yes

Burden Increase Due to: Changing Regulations

Burden decreases because of Program Change due to Agency Discretion: Yes

Burden Reduction Due to: Changing Regulations

Short Statement: There is an adjustment due to the increase in the annual number of respondents. The annualized cost in section A12 was updated per new OMB guidance. The burden hours were reduced greatly based on feedback from grantees. The actual burden for submitting the PIR is very low (now estimated at 1 hour) since their record-keeping systems are designed to automatically submit the PIR following validation checks.

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Annual Cost to Federal Government: $1,233,600

Does this IC contain surveys, censuses, or employ statistical methods? No

Does this ICR request any personally identifiable information (see OMB Circular No. A-130 for an explanation of this term)? Please consult with your agency's privacy program when making this determination.     Yes

Does this ICR include a form that requires a Privacy Act Statement (see 5 U.S.C. §552a(e)(3))? Please consult with your agency's privacy program when making this determination.     No

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? Uncollected

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 03/27/2019

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