OMB No. 1290-0017
Exp. Date 11/30/2021
OMB Package
AAI Evaluation Grantee Survey
Note that the grantee survey will be administered online and will be programmed with skip patterns to omit questions not applicable to the grantee based on responses to previous questions.
Part C. Perspectives on Mission, Training Opportunities, and Apprenticeship 12
Part D. Relationship with Partner Organizations, Not Including Sponsors: 13
Part E. Relationship with Employers, Unions, and Other Sponsors: 18
Part F. Marketing and Outreach to Employers: 23
Part G. Recruitment, Intake, and Enrollment: 28
Part H. Related Technical Instruction: 30
Part I. Structured On-the-Job-Training and Work-Based Learning: 32
Part J. Pre-Apprenticeship: 34
According to the Paperwork Reduction Act of 1995, no persons are required to respond to a collection of information unless such collection displays a valid OMB control number. Public reporting burden for this collection of information is estimated to average 4 hours per response, including time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. The obligation to respond to this collection is required to obtain or retain benefit (FOA-ETA-15-02). Send comments regarding the burden estimate or any other aspect of this collection of information, including suggestions for reducing this burden, to [email protected] and reference the OMB Control Number 1290-0017. Comments can also be mailed to: U.S. Department of Labor, Chief Evaluation Office, 200 Constitution Ave., NW, S-2312, Washington, DC 20210. Note: Please do not return the completed survey to the email or mailing address.
Addition, expansion, maintenance, or revision of apprenticeship programs: Addition, expansion, maintenance, or revision of apprenticeship programs refers to changes to an existing registered apprenticeship program, including the development of additional occupational programs by an existing apprenticeship sponsor. Continuation or expansion may also entail transitioning from a time-based apprenticeship to a competency-based or hybrid apprenticeship.
Collective bargaining program type: There are four collective bargaining program types, based on the number of employers involved in the registered apprenticeship program and whether the employer or employers is covered by a collective bargaining agreement.
Independent program, non joint: These programs include a single employer that is not covered by collective bargaining agreement.
Independent program, joint: The programs include single employer that is covered by a collective bargaining agreement.
Group program, non joint: These programs include a multi-employer association that is not covered by a collective bargaining agreement.
Group program, joint: These programs include a multi-employer association, covered by a collective bargaining agreement.
Instructors: An instructor provides the related technical instruction for an apprenticeship program. This may be a community college instructor, but it could also be an instructor associated with other types of RTI partners.
Mentors: A mentor provides the On-the-Job-Training for an apprenticeship program. Mentors are other employees of the hiring employer.
Occupational field: An occupational field is the specific job associated with an apprenticeship program. Occupational fields must be approved by the Office of Apprentice or State Apprenticeship Agency, which assigns them a distinct occupational code.
Partner organization: A partner organization is any partner of the grantee, besides an employer or a union, that provides support for grant activities. Partner organizations can include public agencies, community colleges, non-profits, and industry associations.
Registered apprenticeship program: Registered apprenticeships are high-quality work-based learning and post-secondary earn-and- learn models that meet national standards for registration with the U.S. Department of Labor (or federally recognized State Apprenticeship Agencies).1 A registered apprenticeship program is a training program run by an apprenticeship sponsor for a specific occupation. Apprenticeship programs emphasize structured on-the-job-training combined with classroom based related training instruction that leads to competence and certification in the specific occupation.
Related technical instruction (RTI): Apprentices receive related instruction that complements on-the-job learning. This instruction delivers the technical, workforce, and academic competencies that apply to the job. It can be provided by a community college, a technical school, or an apprenticeship training school – or by the business itself. Education partners collaborate with business to develop the curriculum based on the skills and knowledge needed by apprentices. All partners work together to identify how to pay for the related instruction, including the cost to the employer and other funds that can be leveraged.2
Sponsor: The sponsor is responsible for the overall operation of the program, working in collaboration with the partners. Sponsors can be a single business or a consortium of businesses. Alternatively, the sponsor can be a range of workforce intermediaries including an industry association or a joint labor management organization. Community colleges and community-based organizations can also serve as sponsors for Registered Apprenticeship programs.3
Structured On-the-Job-Training (OJT): Every program includes structured on-the-job training. Apprentices get hands-on training from an experienced mentor at the job site for typically not less than one year. On-the-job training is developed through mapping the skills and knowledge that the apprentice must learn over the course of the program in order to be fully proficient at the job.4
Work-Based Learning (WBL): Work-based learning is education and training that is obtained through productive employment at a job site. Work-Based Learning requires a trainee to apply and develop their knowledge and skills in productive work experiences.
Work process schedule: The work process schedule is a document developed by every apprenticeship program sponsor that lays out the structure of the apprenticeship program, including details on the Related Technical Instruction, structured On-the-Job-Training, and wage schedule. The work process schedule is included in the Standards of Apprenticeship, which is maintained by each sponsor.
1.1. Does the AAI grant support a pre-apprenticeship program?
(Please select only one answer.)
Yes
No
1.2. Please specify the organization type of the grantee:
(Please select only one.)
Labor organization (e.g. union, labor association/labor federation)
Local government agency
State government agency
State apprenticeship agency
Local Workforce Development Agency
American Jobs Center
Nonprofit (e.g., community or faith-based) service/training provider
Industry, professional or trade Association
Community or technical college
Other. (Please specify): _______________________
1.3. Please identify your organization’s previous experience with apprenticeships:
(Please select all that apply.)
None
Sponsored a registered apprenticeship program
Helped develop a registered apprenticeship program
Partnered with a registered apprenticeship program sponsor
Served on a state apprenticeship council
Other. (Please specify): _______________________
1.4. Is your organization the sponsor of any of the apprenticeship programs you offer?
(Please select only one answer.)
Yes, all
No, none
Only for some apprenticeship programs
(Please continue to Part B on the next page)
2.1. In how many occupations do sponsors affiliated with your grant (including your organization if your organization sponsors apprenticeship programs) have active registered apprenticeship programs?
____________ number of occupations in which sponsors affiliated with your grant are currently operating a registered apprenticeship program
2.2. Have program sponsors (including your organization if your organization sponsors apprenticeship programs) been able to successfully register an apprenticeship program for each occupation proposed in your grant?
(Please select only one answer.)
Yes
No
[IF 2.2=No, ASK 2.3; ELSE, SKIP TO 2.4]
2.3. Are there occupations proposed in your grant for which some program sponsors (including your organization if your organization sponsors apprenticeship programs) have tried to register an apprenticeship program but have not been successful??
(Please select only one answer.)
Yes
No
[IF 2.3=Yes, ASK 2.4; ELSE, SKIP TO 2.5]
2.4. Please list the occupations for which any program sponsors (including your organization if your organization sponsors apprenticeship programs) have been unable to register an apprenticeship program?:
__________________________________________________________________________________________________________________________________________________________________________
2.5. What challenges have program sponsors (including your organization if your organization sponsors apprenticeship programs) experienced in registering proposed apprenticeship programs?:
(Please select all that apply.)
Sponsors affiliated with our AAI grant have not experienced any challenges in registering their apprenticeship programs.
Delays in response from the registering agency
Employer reluctance to complete necessary paperwork
Union reluctance to complete necessary paperwork
Other sponsor organization (including your own organization if your organization sponsors the program) reluctance or delays in to complete necessary paperwork
Delays related to identifying, aligning, or otherwise developing related technical instruction
Difficulties completing work process schedules or apprenticeship standards
Difficulties completing registration forms
Determination from registering apprenticeship agency that occupation is not apprenticeable
Other. (Please specify): _______________________
2.6. List up to 3 occupation fields for which your grant supports registered apprenticeship program(s), and identify the planned number of apprentices served for that occupation field. Fields listed should reflect a combination of size and diversity of occupational field.
(Please answer for at least one row.)
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Occupation Field |
Number of apprentices served |
[Name of Apprenticeship occupation 1] |
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[Name of Apprenticeship occupation 2] |
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[Name of Apprenticeship occupation 3] |
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[FOR EACH APPRENTICESHIP OCCUPATION IN 2.6, ASK 2.7 THROUGH 2.26]
2.7. How did you select [Insert Apprentice Occupation Name] for development of an apprenticeship program?
(Please select all that apply.)
Employer documented need
Skills shortage in the area
Relationship with employer
High demand industry or occupations as outlined in the AAI FOA
Appropriate training classes available
Relevant to the mission of your organization
Other. (Please specify): _______________________
2.8 How many employers are associated with [Apprentice Occupation 1] programs? _________
2.9. How many [Apprentice Occupation 1] programs are associated with one employer (individual program) and how many [Apprentice Occupation 1] programs are associated with multiple affiliate employers (group program)?
a. ____________ number of individual programs
b. ____________ number of group programs
2.10. Is the [Apprentice Occupation 1] program a new apprenticeship program or is it an expansion, maintenance, or revision to a pre-existing apprenticeship program?
(Please select only one.)
New, developed in response to the AAI grant initiative
An expansion of a pre-existing registered apprenticeship program
An expansion of a pre-existing unregistered program that shares characteristics with registered apprenticeship programs
2.11. What was the grantee’s role in developing the [Apprentice Occupation 1] apprenticeship programs?
(Please select all that apply.)
Identify, develop, align, and/or streamline curriculum for related training instruction
Help map skills and knowledge needed for each competency
Promotion and outreach to employers (e.g., advertising apprenticeship to the local business community).
Provide related training instruction
Sponsor apprentices
Provide industry and/or workforce specific expertise
Recruit, determine eligibility, and screen candidates for apprenticeships
Provide supportive services as appropriate
Develop sector and/or career pathway strategies utilizing apprenticeship
Carry out administrative functions
Other. (Please specify): _______________________
2.12. Where are the [Apprentice Occupation 1] programs registered?
(Please select all that apply.)
U.S. Department of Labor’s Office of Apprenticeship only
State Apprenticeship Agency only
Some programs are registered with the Office of Apprenticeship and some programs are registered with a State Apprenticeship Agency
Programs are registered with both the Office of Apprenticeship and a State Apprenticeship Agency
[IF 2.12=”U.S. Department of Labor’s Office of Apprenticeship only” OR “Some programs are registered with the Office of Apprenticeship and some programs are registered with a State Apprenticeship Agency” OR “Programs are registered with both the Office of Apprenticeship and a State Apprenticeship Agency”, ASK 2.13; ELSE, SKIP TO 2.18]
2.13. Did you receive help from the Office of Apprenticeship when you registered your [Apprentice Occupation 1] programs?
Yes
No
2.14 How did the Office of Apprenticeship help you when you registered your [Apprentice Occupation 1] programs?
Provided guidance on how to register a program
Assisted developing apprenticeship standards
Assisted in finding related technical instruction providers
Assisted in finding other partners
Outlined competencies and/or assisted development of work process schedules
Identified tax incentives and other funding for employers
Connected grantee to employers
Other (Please specify): ____________
Not applicable
2.15. Does your organization work with state or federal apprenticeship and training representative (ATRs) to recruit employers as apprenticeship sponsors?
(Please check only one.)
Yes
No
[IF 2.15=YES, ASK 2.16; ELSE, SKIP TO 2.17]
2.16. How do ATRs assist in employer recruitment?:
(Please check all that apply.)
ATR does not assist in employer recruitment
Provide labor market information (LMI)
Connect my organization to prospective employers
Provide assistance with applications
Directly recruit employers
Other (Please specify): _______________
[IF 2.15=NO, ASK 2.17; IF 2.15=”YES” AND 2.12=”U.S. Department of Labor’s Office of Apprenticeship only”, SKIP TO 2.21; IF 2.15=”YES” AND 2.12=“Some programs are registered with the Office of Apprenticeship and some programs are registered with a State Apprenticeship Agency” OR “Programs are registered with both the Office of Apprenticeship and a State Apprenticeship Agency”, SKIP TO 2.18]
2.17. Why doesn’t your organization work with an ATR?:
(Please check all that apply.)
Tried to, but they weren’t helpful
ATRs did not have the time or resources to assist adequately
Did not know about the services the ATR could provide
Did not feel that their assistance was necessary
Other (Please specify): _____________
[IF 2.12= “State Apprenticeship Agency only” OR “Some programs are registered with the Office of Apprenticeship and some programs are registered with a State Apprenticeship Agency” OR “Programs are registered with both the Office of Apprenticeship and a State Apprenticeship Agency, ASK 2.18; ELSE, SKIP TO 2.21]
2.18 Did you receive help from the State Apprenticeship Agency when you registered your [Apprentice Occupation 1] program?
Yes
No
My organization is the State Apprenticeship Agency
[If 2.18=Yes, ANSWER 2.19. IF ELSE, SKIP TO 2.20]
2.19. How did the State Apprenticeship Agency help you when you registered your [Apprentice Occupation 1] programs?
Provided guidance on how to register a program
Assisted developing apprenticeship standards
Assisted in finding related technical instruction providers
Assisted in finding other partners
Outlined competencies and/or assisted development of work process schedules
Identified tax incentives and other funding for employers
Connected grantee to employers
Other (Please specify): ______________
Not applicable
2.20. What was the grantee’s role in registering the [Apprentice Occupation 1] apprenticeship programs?
(Please select all that apply.)
Liaising with the state apprenticeship agency or Office of Apprenticeship to answer questions or address issues related to registration
Collecting necessary supporting documents from the sponsor or employer
Assisting sponsor in filling out registration paperwork
Reviewing sponsor’s registration paperwork
The grantee is the sponsoring organization and completed all aspects of the program registration.
Other. (Please specify): _______________________
2.21. Using a scale of 1 to 5, where 1 = Unsatisfied and 5 = Completely satisfied, how satisfied are you with the following types of assistance from the federal or state agency where the sponsor (including your organization if your organization is sponsoring the registered apprenticeship program) tried to register the [Apprentice Occupation 1] apprenticeship programs? If your program has multiple registering agencies, select a single rating that best characterizes your service delivery system. If you did not receive a particular type of service, select “N/A – Did not receive this type of assistance.”
(Please select only one answer in each row.)
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1 |
2 |
3 |
4 Somewhat Satisfied |
5 |
N/A – Did not receive this type of assistance |
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2.22. How long did it take, on average, to register programs that are affiliated with your grant in the [Apprentice Occupation 1] field, including application development through notification (in months)?
____________ number of months
2.23. Which entities were involved in developing structured on-the-job training for the [Apprentice Occupation 1] programs?:
(Please select all that apply.)
Grantee
Workforce development boards
Industry Association
Local chamber of commerce or other consortium of businesses
State workforce agency
Unions
Employers
Non-profit organizations
Community or technical colleges
Licensing or credentialing agencies and boards
Other. (Please specify): _______________________
2.24. Who created or identified the “work process” schedules or competencies to be learned at the workplace for the [Apprentice Occupation 1] programs?:
(Please select all that apply.)
Grantee
Non-grantee AAI intermediaries
Industry Association
Employer partner
Union
Educational partner
Other. (Please specify): _______________________
2.25. For the [Apprentice Occupation 1] programs, how were “work process” schedules or skills created, identified, or modified?:
(Please select all that apply.)
Using existing work process schedules from other programs
Developed by grantee with collaboration from employers
Developed by grantee with collaboration from unions
Developed by other organization
Other. (Please specify): _______________________
2.26. Which entities were involved in identifying, adapting, developing, and/or streamlining related technical instruction curricula for the [Apprentice Occupation 1] programs?:
(Please select all that apply.)
Grantee
Workforce Development Boards
Other workforce agency
Industry Association
Local chamber of commerce or other consortium of businesses
State workforce agency
Unions
Employers
Non-profit organizations
Community or technical colleges
Other. (Please specify): _______________________
[REPEAT QUESTIONS 2.7 TO 2.26 FOR EACH OCCUPATIONAL FIELD LISTED.]
(Please continue to Part C on the next page)
[FOR EACH APPRENTICESHIP OCCUPATION IN 2.6, ASK 3.1 THROUGH 3.3]
3.1. In general, for your [Apprentice Occupation] program is there a surplus, shortage, or an adequate supply of applicants for available apprenticeship slots/offers?
(Please select only one answer.)
Surplus
Adequate supply
Shortage
3.2. If applicants for your [Apprentice Occupation] program are not qualified, are they directed to a pre-apprenticeship program or to another provider?
(Please select only one answer.)
Yes, to a grantee-affiliated pre-apprenticeship program
Yes, to a non-grantee-affiliated pre-apprenticeship program
No
3.3. If a shortage, to what factors do you attribute the shortage of qualified applicants for your [Apprentice Occupation] program?
(Please select all that apply.)
Lack of knowledge about career opportunities in [occupation]
Lack of interest in career opportunities in [occupation]
Reservations about apprenticeship
Concerns about the value of apprenticeship training to other future employers
Lack of public transportation to training sites
Lack of public transportation to employer sites
Apprenticeship schedules conflict with potential participants’ schedules
Potential participants are unable to secure childcare
Competition with other trainers or post-secondary education providers
Other. (Please specify): _______________________
Not Applicable
(Please continue on to Part D on the next page)
4.1. Which of the following organization types are partners on this grant?
(Please select all that apply.)
Public workforce agency that administers WIOA at state or local level
State or local governments
State apprenticeship agency
Postsecondary education and training providers
Business intermediaries
Employers, both that hire apprentices and those that do not
Industry associations
Workforce intermediaries
Economic development agencies
Foundations and philanthropic organizations
Community-based or faith-based organizations
Other. (Please specify): _______________________
4.2. For each partner organization type, please indicate whether they contributed the following program design and registration assistance:
(Please select only one answer in each row.)
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N/A – did not partner with an organization of this type |
Plan and develop grant application |
Identify, Develop, or
Streamline RTI curriculum |
Outline apprenticeship skills and competencies |
Apprenticeship program registration |
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4.3. For each partner organization type, please indicate whether they contributed the following recruitment and marketing assistance:
(Please select only one answer in each row.)
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N/A – did not partner with an organization of this type |
Employer or sponsor recruitment |
Participant recruitment |
Promotes apprenticeship in state or community |
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4.4. For each partner organization type, please indicate whether they contributed the following program operation assistance:
(Please select only one answer in each row.)
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N/A – did not partner with an organization of this type |
Sponsors apprenticeship program |
Employed apprentices (either as the program sponsor or not) |
Delivers related training instruction |
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4.5. For each partner organization type, that has been or is currently involved, how would you characterize the nature of your current organizational relationship?:
(Please select only one answer in each row.)
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N/A – did not partner with an organization of this type |
Formal relationship (e.g., MOU) |
Informal collaboration |
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4.6. For each partner organization type, how helpful currently is each in recruiting apprentices for apprenticeship programs on a scale from 1 to 5, where 1=Not helpful and 5=Very helpful?:
(Please select only one answer in each row.)
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N/A – did not partner with an organization of this type |
1 Not helpful |
2 |
3 |
4 |
5 Very helpful |
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(Please continue onto Part E on the next page)
5.1. For each partner organization type, how helpful currently is each in recruiting employers to sponsor apprenticeship programs or hire apprentices on a scale from 1 to 5, where 1=Not helpful and 5=Very helpful?:
(Please select only one answer in each row.)
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N/A – did not partner with an organization of this type |
1 Not helpful |
2 |
3 |
4 |
5 Very helpful |
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5.2. This section asks about your relationships with your employer partners, an important component of the AAI grants. Here, we ask you to identify up to five employer partners with which you have the strongest relationships. We will not contact any employers without coordinating with you first.
(Please provide information for at least one employer.)
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Employer’s name |
Employer’s primary contact person’s name |
Primary contact person’s title |
Primary contact person’s email address |
Primary contact person’s phone number |
Target Number of Apprentices |
1 |
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[IF FIRST EMPLOYER IS LISTED IN 5.2, ASK 5.3]
5.3. In which industries is [Employer 1] active?:
(Please only one answer.)
Agriculture
Mining, Quarrying, and Oil and Gas Extraction
Utilities
Construction
Manufacturing
Wholesale Trade
Retail Trade
Transportation and Warehousing
Information
Finance and Insurance
Real Estate and Rental and Leasing
Professional, Scientific, and Technical Services
Management of Companies and Enterprises
Administrative and Support and Waste Management and Remediation Services
Educational Services
Health Care and Social Assistance
Arts, Entertainment, and Recreation
Accommodation and Food Services
Other Services (Except Public Administration)
Public Administration
Other (please specify): ______________________
5.4. How was [Employer 1] involved in developing the grant?:
(Please select all that apply.)
Employer made the grantee aware of the grant
Employer helped develop the grant application
Employer committed to sponsoring at least one apprenticeship program at their place of business
Employer committed to hiring at least one apprentice at their place of business
Employer served on an advisory committee to inform the grant application’s development
Employer provided labor market information to establish the scope of the need
Employer helped identify skills and competencies for apprenticeship
Employer added input into the creation of standards and registration for apprenticeship
Other. (Please specify): _______________________
Employer was not involved in developing the grant.
[IF 5.4= “Employer committed to sponsoring at least one apprenticeship program at their place of business”, ASK 5.5; IF “Employer committed to sponsoring at least one apprenticeship program at their place of business” is not selected for 5.4 but additional occupations are listed in 5.2, repeat questions 5.3-5.4 for all employers listed in 5.2; IF no additional employers listed, SKIP to 5.6.]
5.5. As a part of the grant application process, did your organization commit to using monetary incentives for employers?
(Please only one answer.)
Yes
No
[IF 5.5=YES, ASK 5.6; ELSE, SKIP TO 6.1]
5.6. Were these monetary incentives only committed to employers who committed to sponsoring a program or hiring apprentices at the time of the grant application?
(Please only one answer.)
Only for employers who committed to sponsoring a registered apprenticeship program at the time of grant application
Only for employers who committed to hiring apprentices at the time of grant application
Only for employers who committed to either sponsor a registered apprenticeship program or hire apprentices at the time of the grant application
Monetary incentives are available for all employers, regardless of whether they committed to sponsoring a registered apprenticeship program or hiring apprentices at the time of grant application
5.7. What monetary incentives did your organization commit to using?
(Please check all that apply.)
Subsidies to support time spent mentoring
Subsidies to support the time of instructors providing structured on the job training to apprentices
Subsidies to support the purchase of training materials or equipment
State or local tax incentives
Subsidies for related instruction by community college or other educational institution (career college or local trainers)
Subsidies for related instruction undertaken at the facilities of the employer
Subsidies for the wages paid to apprentices
Subsidies that could be used by the employer for any purpose
Other (please specify): _____________
5.8. At this time, how many employers are receiving an incentive?
____________ employers
5.9. What is the average annual value of the monetary incentive paid to each employer?
____________ dollars, total
5.10. What sources of funding are used to support monetary incentives (please note what percentage of the monetary incentives’ funding comes from each funding source)?
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Used funding source? |
Approximate percentage of total funding? |
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(Please continue onto Part F on the next page)
6.1. Does your organization have specific staff dedicated to recruiting employers for your AAI-sponsored apprenticeship program(s)?
(Please only one answer.)
Yes
No
[IF 6.1=YES, ASK 6.2; ELSE, SKIP TO 6.4]
6.2. How many program staff members work on employer recruitment?
____________ full-time staff members
____________ part-time staff members
6.3. What percentage of program staff work on employer recruitment or advertising?
____________ percentage of staff
[IF 6.1=YES, SKIP TO 6.5]
6.4. What percentage of total program staff time is used to recruit employers?
Less than 25%
25-49%
50-74%
More than 75%
6.5. On a scale of 1 to 5, where 1=”Not helpful” and 5=”Very helpful”, how helpful are the following methods for marketing apprenticeship to employers?
(Please select only one answer in each row.)
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N/A - Method is not used |
1 Not helpful |
2 |
3 |
4 |
5 Very helpful |
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6.6. What are the selling points that grantee staff use to market apprenticeship to employers?
(Please check all that apply.)
Apprenticeship leads to improvements in worker productivity
Apprenticeship develops a customized skill set that is specific to an employer’s needs
Apprenticeship develops workers’ skill set without them leaving the workforce
Apprenticeship provides a steady source of skilled workers that are difficult to hire directly
Apprenticeship reduces turnover
Apprenticeship helps make workers self-sufficient
Apprenticeship has broader social benefits such as reducing inequality or closing the skills gap
Local related technical instruction providers have valuable training opportunities that can be accessed through apprenticeship
Other (please specify): _____________
[FOR EACH APPRENTICESHIP OCCUPATION IN 2.6, ASK 6.7]
6.7. What are the key obstacles or reservations that employers cite to grantee staff when they do not participate in your [Apprenticeship Occupation] apprenticeship program?
(Please check all that apply.)
Apprenticeship training is too expensive
Apprentices would be hired or “poached” by competitors after completing their training
The employer cannot spare the time of other workers to provide mentorship or on-the-job training
Employers have a training they are currently happy with
The registration process is too complicated
Regulatory compliance costs associated with apprenticeship are too high
Apprenticeship may encourage unionization efforts
Apprenticeship training is more intensive than the training that the employer needs
Business is experiencing instability and/or leadership change
Employers are concerned about liability
Other (please specify): _____________
6.8. Do you use monetary incentives to market your program to employers?
Yes
No
[IF 6.8=YES, ASK 6.9; ELSE, SKIP TO 6.12]
6.9. Which monetary incentives do you use?
(Please check all that apply.)
Subsidies
Tax incentives
6.10. For each of the three occupations identified previously, please list the approximate value of the monetary incentive per apprentice:
____________ dollars per [Apprenticeship Occupation 1] apprentice per (please select one) month, year, one-time payment
____________ dollars per [Apprenticeship Occupation 2] apprentice per (please select one) month, year, one-time payment
____________ dollars per [Apprenticeship Occupation 3] apprentice per (please select one) month, year, one-time payment
6.11. On average, what percentage of contacted employers agree to participate in apprenticeship programs?:
Less than 25%
25-49%
50-74%
More than 75%
6.12. On average, how many times does your organization or your partners need to connect with a prospective employer before an employer agrees to participate, either as an apprenticeship sponsor or as an employer participant in a program that another entity sponsors?:
____________ average times to connect before an employer sponsors
6.13. Which of the following tools does your organization use to convey the benefits of apprenticeship programs to prospective employers?:
(Please check all that apply.)
Pamphlets/newsletters
Email outreach
In person conversations
Phone conversations
Labor Market Information
Testimonials or references
Presentations/conferences
Press Releases
Website
Other (please specify): _____________
6.14. How many employers have sponsored registered apprenticeship programs or hired registered apprentices from your organization’s AAI-sponsored apprenticeship program(s)?:
____________ employers
6.15. How many employers have registered more than one apprenticeship program (i.e., occupation)
____________ employers
____________Not applicable/employers are not the sponsor for our grant’s apprenticeship programs
6.16. How many employers have not yet had their apprenticeship program approved but are currently applying to register their apprenticeship program?:
____________ employers
____________ Not applicable/employers are not the sponsor for our grant’s apprenticeship programs
6.17. How many employers have begun the application process for a registered apprenticeship under the AAI grant but have stopped their application?:
____________ employers
____________ Not applicable/employers are not the sponsor for our grant’s apprenticeship programs
6.18. How many employers who are participating in AAI apprenticeship programs fall into the following categories?:
____________ employers have less than 25 employees
____________ employers have between 25 -99 employees
____________ employers have 100 or more employees
____________ employers are a part of a multi-state or nation-wide firm
____________ employers have sponsored apprenticeships prior to the AAI grant
6.19. How many participating employers fall into the following categories?:
____________ employers currently has 0 apprentices
____________ employers currently has 1-to 5 apprentices
____________ employers are currently has 5-10 apprentices
____________ employers are currently has 11-25 apprentices
____________ employers are currently has 26-50 apprentices
____________ employers are currently has 51-100 apprentices
____________ employers are currently has more than 100 apprentices
6.20. How many registered apprentices does the largest participating employer have?:
____________ apprentices
(Please continue on to Part G on the next page)
7.1. Does your organization have dedicated recruitment efforts focused on specific target populations?
(Please check only one.)
Yes
No
[IF 7.1=YES, ASK 7.2; ELSE, SKIP TO 7.4]
7.2. Which of the following activities does your organization use to reach out to these groups?:
(Please check all that apply.)
TV or radio public service announcements
Toll-free informational hotlines
Direct mail campaigns
Distribution of print materials
Posters and billboards
Use of grantee/partner websites
Facebook, Twitter, other social media
Partnerships with or referrals from employers
Partnerships with or referrals from professional and industry organizations
Referrals from TANF agencies
Referrals from Workforce Investment Board or One-Stop Career Centers
Referrals from secondary schools/school districts
Referrals from post-secondary institutions
Referrals from community/ faith-based organizations
Door-to-door outreach
In-person presentations in the community
Word of mouth
Other (Please specify): ________________________
7.3. How many apprentices from each target group have been registered to apprenticeship programs supported by your AAI grant:
(Please answer for at least one row.)
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Target group |
Apprentices registered |
Target group 1 |
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Target group 2 |
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Target group 3 |
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Target group 4 |
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Target group 5 |
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7.4. Do your organization, employers, or other stakeholders require potential apprentices to provide or undergo any of the following before enrolling in the apprenticeship program?:
(Please check all that apply.)
Written application
Documentation of ability to legally work in the United States
Resume
Documentation of High School Diploma or GED
Academic skill level as determined on assessment
Career aptitudes assessment
Career interests assessment
English language proficiency assessment
Support service needs assessment
Background check for felonies
Background check of misdemeanors
Drug screening
Physical or other medical exam
Occupational skill level
Other (Please specify): ________________________
7.5. How do potential apprentices begin enrolling in the apprenticeship program?:
(Please check all that apply.)
Apply directly with employers
Apply through grantee
Apply through another intermediary
Through pre-apprenticeship program
Through a One Stop center
Other (Please specify):_____________
7.6. What types of organizations assist in the intake, screening, and enrollment process?:
(Please check all that apply.)
Employers
Labor organization (e.g. union, labor association/labor federation)
Local government agency
State government agency
Local Workforce Development Agency
American Jobs Center
Nonprofit (e.g., community or faith-based) service/training provider
Industry Association
Community or technical college
Other (Please specify): ________________________
(Please continue on to Part H on the next page)
[FOR EACH APPRENTICESHIP OCCUPATION LISTED IN 2.6, ASK 8.1 THROUGH 8.8]
8.1. For the [Apprenticeship Occupation 1] apprenticeship programs, what is the best description of the training model?:
(Please check only one.)
Related technical instruction and on the job training is concurrent throughout program
Much or most of related technical instruction is taken in the beginning of the apprenticeship before any on the job training
Related technical instruction and on the job training alternate throughout apprenticeship
8.2. What organizations deliver related technical instruction for the [Apprenticeship Occupation 1] programs?:
(Please check all that apply.)
Delivered in-house by employer
Local community or technical college
Local chapter of labor union
Industry association
Private training provider
Other (Please specify): ________________________
8.3. How do related technical instruction instructors in the [Apprenticeship Occupation 1] programs determine whether apprentices have successfully mastered requisite concepts?:
(Please check all that apply.)
Grades from written tests, presentations, etc.
Grades in college classes
Hands-on demonstration of skills using key concepts
Instructor assessment using a rubric or grading system that is different than a written test
Other (Please specify): ________________________
8.4. What certificates or credentials will apprentices in the [Apprenticeship Occupation 1] programs receive over the course of a successfully completed apprenticeship?:
(Please check all that apply.)
College degrees (Associates, Bachelors, etc.)
State credential or license
OSHA-10
A+ certificates
NIMS credentials
NCCER credentials
AWS credentials
Siemens certification
Manufacturing Skills Standards Council certificates
Other (Please specify): ________________________
8.5. Will apprentices in the [Apprenticeship Occupation 1] programs receive college credits or hours for any course work they complete as a part of the related technical instruction?:
(Please check only one.)
Yes
No
[IF 8.5=YES, ASK 8.6; ELSE, SKIP TO 8.8]
8.6. What is the total number of related technical instruction hours required for the [Apprenticeship Occupation 1] programs? (If there are no required hours, for example, because the program is a competency-based program, please note that zero hours are required.)
____________ hours
8.7. Are the credit hours for the [Apprenticeship Occupation 1] programs articulated at other colleges?:
(Please check all that apply.)
Yes, for a non-degree college certificate
Yes, for an associate’s degree
Yes, for a bachelor’s degree
No
8.8. What costs for related technical instruction do apprentices in the [Apprenticeship Occupation 1] programs pay themselves?:
(Please check all that apply.)
Tuition
Fees, including lab fees
Equipment/tools, including books and supplies
None
Other (Please specify): ________________________
(Please continue on to Part I on the next page)
9.1. Do on-the-job training providers and/or mentors receive training prior to working with apprentices?
(Please check only one.)
Yes
No
[IF 9.1=YES, ASK 9.2; ELSE, SKIP TO 9.4]
9.2. What kind of training do on-the-job training providers and/or mentors receive?:
(Please check all that apply.)
Technical training in the work-based learning skills that apprentices will be learning
Refresher courses in the related technical instruction skills that apprentices will be learning or have learned
Instructor training designed to improve instructors’ capacity to teach designated concepts
Conflict resolution training
Sexual Harassment training
Diversity training
Other (Please specify): ________________________
9.3. How many hours of training do on-the-job training providers and/or mentors receive?:
____________ hours
9.4. On average, how many years of experience do on-the-job training providers and/or mentors have in the occupation, as a supervisor, as an instructor, and as a mentor?:
____________ years in their occupation
____________ as a supervisor
____________ as an instructor
____________ as a mentor
9.5. What percentage of on-the-job training providers and/or mentors time is dedicated to instructing and/or mentoring?:
(Please check only one.)
0-5% of their full time employment
6-10% of their full time employment
11-15% of their full time employment
16-20% of their full time employment
21-25% of their full time employment
More than 25% of their full time employment
9.6. How do on-the-job training providers and/or mentors train apprentices?:
(Please check all that apply.)
Training in large groups
Training in small groups
One-on-one training
Learning by doing under the supervision of a mentor
Other (Please specify): ________________________
[FOR THE EACH APPRENTICESHIP OCCUPATION LISTED IN 2.6, ASK 9.7 THROUGH 9.9]
9.7. What milestones trigger increases in hourly wages for the [Apprenticeship Occupation 1] programs?
(Please check all that apply.)
Annual increases
The achievement of a certain set of competencies
Completion of the related technical instruction component of the apprenticeship
9.8. On average, how large is each hourly wage increase in the [Apprenticeship Occupation 1] programs?:
____________ dollars
9.9. Do apprentices in the [Apprenticeship Occupation 1] programs receive any of the following benefits other than their wages during the apprenticeship program?
(Please check all that apply.)
Health benefits
Paid sick time
Paid vacation time
Retirement benefits
Other (Please specify): ________________________
(Please continue on to Part J on the next page)
[IF 1.1=YES, ASK 10.1; ELSE, SKIP TO 11.1]
10.1. List up to 3 of the largest occupations (by number of pre-apprentices served) for which you have proposed operating a pre-apprenticeship program(s), and identify the planned number of pre-apprentices served.
(Please answer for at least one row.)
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Occupation |
Number of pre-apprentices served |
Pre-apprenticeship occupation 1 |
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Pre-apprenticeship occupation 2 |
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Pre-apprenticeship occupation 3 |
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10.2. Do all your pre-apprenticeship programs have a direct pathway into an apprenticeship program?
(Please check only one.)
Yes
No
10.3. What are the goals of your pre-apprenticeship program(s)?
(Please check all that apply across all pre-apprenticeship programs.)
To ensure that apprenticeship applicants have basic occupational skills
To serve as a recruitment source for the apprenticeship program
To strengthen occupational training in high schools
To assess the skill levels of future applicants to the apprenticeship program
To make registered apprenticeship more accessible to youth
To strengthen an existing work-based learning program by linking it to registered apprenticeship
Other (Please specify): ________________________
10.4. How do individuals apply for pre-apprenticeship program(s) sponsored by your AAI grant?
(Please check all that apply across all pre-apprenticeship programs.)
Fill out a written form
Provide documentation of ability to legally work in the United States
Recommendation by a teacher or counselor
Interview
Other (Please specify):________________
10.5. Are individual applicants to the pre-apprenticeship program(s) sponsored by your AAI grant required to undergo any of the following screenings?
(Please check all that apply across all pre-apprenticeship programs.)
Background check for felonies
Background check for misdemeanors
Drug screening
Physical or other medical exam
Other (Please specify): ______________________________
10.6. Are individual applicants to the pre-apprenticeship program(s) sponsored by your AAI grant required to undergo any of the following assessments?
(Please check all that apply across all pre-apprenticeship programs.)
Basic academic skills
Learning styles
Career aptitudes
Career interests
English language proficiency
Support service needs
Job-readiness or “soft skills” (e.g., problem solving, appropriate workplace behavior)
Life skills (e.g., time management, personal hygiene)
Coping skills
Social skills (e.g., interpersonal skills)
Motivation
Other (Please specify): ______________________________________
10.7. On average, what is the duration in weeks of the pre-apprenticeship program(s)?:
____________ weeks
10.8. On average, how many classroom hours, including lab time, does pre-apprenticeship training include per week?:
____________ hours
10.9. On average, how many lab hours are included in the pre-apprenticeship training per week?:
(Enter “0” if there is no lab.)
____________ hours
10.10. Is the pre-apprenticeship program(s) a new program or is it an expansion, maintenance, or revision to a pre-existing pre-apprenticeship program?
(Please check only one.)
New, developed in response to the AAI grant initiative
An addition to a pre-existing pre-apprenticeship program
An addition to a pre-existing program that shares characteristics with pre-apprenticeship programs
It varies by program.
10.11. What are the elements involved in the pre-apprenticeship curriculum(s)?
(Please check all that apply across all pre-apprenticeship programs.)
Orientation or Introduction to an Industry/Occupation
Approved training curriculum approved by industry standards. Please specify
Occupational Skills
Financial literacy training.
Soft/employability skills training. Please specify topics covered
Basic computer skills training.
Basic math skills.
Advanced math skills
Basic reading skills.
Basic reading skills
Other (Please specify): ______________________________________
10.12. Do pre-apprentices receive certificates for completion of or progress through the program(s)?
(Please check only one.)
Yes
No
It varies by program
[IF 10.12=”YES” OR “IT VARIES BY PROGRAM”, ASK 10.14; ELSE, SKIP TO 10.15]
10.13. List all credentials or certificates received for the successful completion of the pre-apprenticeship program.
(Please answer for at least one row.)
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Credential |
Credential 1 |
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Credential 2 |
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Credential 3 |
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10.14. What methods do you use to help pre-apprentices obtain an apprenticeship?
(Please check all that apply.)
Formal relationship with labor union
Select strongest candidates for grantee-run registered apprenticeship program
Formal relationship with employers
Pre-apprentices who successfully complete the program are automatically offered an apprenticeship slot
Other (Please specify): ________________________
We do not specifically help pre-apprentices obtain an apprenticeship
10.15. Does the pre-apprenticeship program(s) expect to place all graduates in apprenticeship slots?
(Please check only one.)
Yes
No
[IF 10.15=NO, ASK 10.16; ELSE, SKIP TO 10.17]
10.16. If you do not expect to place all graduates in apprenticeship slots, why not? (Please check all that apply.)
Not enough apprenticeship slots
Pre-apprentices elected to pursue post-secondary education
Pre-apprentices elected to pursue a different type of work-based training program
Pre-apprentice decided to pursue a different occupation
Pre-apprentices found work
Some pre-apprentices disengage from the program
Some pre-apprentices do not meet industry requirements
Other
10.17. What percentage of graduates of the pre-apprenticeship program(s) are enrolled in a registered apprenticeship?:
____________ percent
(Please continue on to Part K on the next page)
11.1. Does your program offer any support services for apprentices?
(Please check only one.)
Yes
No
[IF 11.1=YES, ASK 11.2; IF 11.1=NO AND 1.1=YES, SKIP TO 11.7; IF 11.1=NO AND 1.1=NO, SURVEY ENDS]
11.2. Which of the following academic supports are routinely offered by the AAI grant program, either through your organization or your partners?
(Please check all that apply.)
Academic/career counseling
Tutoring
Tuition assistance
Basic skills training
Other (Please specify): ________________________
We do not routinely provide academic supports
11.3. Is participation in these services required or voluntary for apprentices?
(Please check only one.)
Yes
No
11.4. Who provides these services?
(Please check all that apply.)
The grantee
A non-profit partner
An employer partner
A union partner
The local TANF agency
The local One Stop
Other (Please specify): ________________________
11.5. Is there an individual, such as a case manager, who is assigned to work one-on-one with each apprentice throughout the program?
(Please check only one.)
Yes
No
[IF 11.5=YES, ASK 11.6; IF 11.5=NO AND 1.1=YES, ASK 11.7; ELSE, SURVEY ENDS]
11.6. What are the responsibilities of the individual assigned to work with each apprentice?
(Please check all that apply.)
Apprentice monitoring and making referrals for perceived needs
Career counseling
Financial counseling
Monitoring satisfaction of apprentice with employer
Personal Counseling
Referrals to services in the community
Other (Please specify): ________________________
[IF 1.1=YES, ASK 11.7; ELSE, END SURVEY]
11.7. Does your program offer any support services for pre-apprentices?
(Please check only one.)
Yes
No
[IF 11.1=YES, ASK 11.8; ELSE, SURVEY ENDS]
11.8. Which of the following academic supports are routinely offered by the AAI grant program, either through your organization or your partners?
(Please check all that apply.)
Academic/career counseling
Tutoring
Tuition assistance
Basic skills training
Other (Please specify): ________________________
We do not routinely provide academic supports
11.9. Is participation in these services required or voluntary for pre-apprentices?
(Please check only one.)
Yes
No
11.10. Who provides these services?
(Please check all that apply.)
The grantee
A non-profit partner
An employer partner
A union partner
The local TANF agency
The local One Stop
Other (Please specify):
________________________
11.11. Is there an individual, such as a case manager, who is assigned to work one-on-one with each pre-apprentice throughout the program?
(Please check only one.)
Yes
No
[IF 11.11=YES, ASK 11.12; ELSE, SURVEY ENDS]
11.12. What are the responsibilities of the individual assigned to work with each pre-apprentice?
(Please check all that apply.)
Pre-apprentice monitoring and making referrals for perceived needs
Career counseling
Financial counseling
Monitoring satisfaction of apprentice with employer
Personal Counseling
Referrals to services in the community
Other (Please specify): ________________________
3 IBID
4 IBID
| File Type | application/vnd.openxmlformats-officedocument.wordprocessingml.document |
| Author | Siobhan Mills De La Rosa |
| File Modified | 0000-00-00 |
| File Created | 2021-01-20 |