Annual and quarterly reporting and recordkeeping requirements for all parties that participate in the RFS RIN market

Office ofTransportation andAir
Quality Fuels Registration
(OTAQREG)

How to Manage Attest Engagement Submissions in
OTAQREG
This job aid is designed to provide a high-level overview of this task so that you can start using the redesigned OTAQREG
system as quickly as possible.

Job Aid

Before you begin:
1.

You must have a Central Data Exchange (CDX) account

2. You must be logged into the CDX OTAQREG program service
3.

You must have a Part 80 Report Submitter role with the selected company

For help with these steps, see the documentation on EPA’s Fuels Registration, Reporting, and
Compliance Help website: https://www.epa.gov/fuels-registration-reporting-and-compliance-help

How to Manage Attest Engagement Submissions in OTAQREG | September 2018

EPA-420-B-18-041
September 2018

1

0 EPA

Access Submission Form

OTAQ Registration

Home

Create New Company

Welcome to OTAQReg, Fand 1-

Associate To Existing Company

My Companies

Show

1. Click the Company ID

2. Select Manage Attest/ER Submissions

1

10

.,. entries

Company ID

4000

3. Select Company Name

~

Filter Companies:

l•

Address

Deep Solllh Oil & Drilli119 Co.

3000 West Congress Stree
Lafayette, LA 70506, US

View Company 1n·ormation

4. Click Continue

My Roles

Company Name

• Company Editor
• EMTS Fuels ABT Viewer

Edit Roles

• Part 80 Report S11t:>mitter

Manage User Associations

• EMTS Fuels ABT Sut:>miller

Edit Company 1n·ormation

• EMTS RFS Viewer

Edit Program Types and Activi ·es

• EMTS RFS Sut:>mitter

Manage Facili ies

• RCO

QAP Associations

Previous

2

OTAQ Fo rms

II

Next

Q Contact Us

You ane he re : OT AQ Fo rms Select Compa r,y

Se lect Company
Select th e co m pa ny for which yo u a re making o r v iew i ng1s u bmission s. If yo u do no t se e yo ur co m pa nry in
ass o ciate C:•o t he compa ny in OTAQReg with t he correct ro le.

If you do n ot ha ve an active CDX ES.A o n file. yo u
yo u r ESA has be en rece ived b y E A.

'I:

e lis t. you mu s t first

·11 no t be ab le to -e re.ate .a n ew s u miss ·o n o r view e.x:is t i ng1s u bmissio n s unt il

4
Co ntinu e

o. I
3

a r, (1 2 40 )
Deep South Oil & Dnlli ng Co. (1221)

How to Manage Attest Engagement Submissions in OTAQREG | September 2018

2

SelectAction

Click links below to jump to that section of
this job aid:

lnbox
OTAQ Registration Home

1. Create new attest engagement

Co ntact Us

You are here : OTAQ Fo rm Submiss ions Horne

OTAQ Form Submissions Home

OTAQ Forms Home

2. Edit a draft submission

Engineering Reviews
You do not have t he Indepen dent Third Party Eng inee r ro le for the com pany you se lected. If you wish t o su bmit a fo rm for t he
com pany please update you r ex isting com pany assoc iat ion roles in OTAQReg.

3. View a completed submission
Attest Engagements
Ex ist ing Attest Engagement s for t he selected company are displayed be low. Click the "View" link t o view t he Copy of Record
for an exist ing subm ission, or t he "Ed it" link to ed it an In Prog ress subm iss ion. Click the "C reate New Attes t Engagement"
button to create a new submiss ion.

Subm issio n ID

Created

Subm it ter

AT- 2155

07 - 22 - 20 18 7:15:29 AM

AT-2154

07 - 26 - 20 18 3:02 :26 PM

JOSH.GORDAN

Act ions

Status
In Progress

2

Subm itted

3

1
Create New Attest Engagement

How to Manage Attest Engagement Submissions in OTAQREG | September 2018

3

Submit NewAttest
Engagement
Contact Us

1. Enter and confirm a secure passphrase*

2. Click Save and Continue

*IMPORTANT: The secure passphrase is
required to both 1) edit the submission later
and 2) view the Copy of Record after
submitting.

Steps continue on next slide…

Cireate New Attest Engage menc Cireate Pass p,h rase
Pleas e c reate a pass p raise t h.at is act leas t 8 c hairacte in lengt h. To beu e r protect your for m, yo ur pas.sph raise shou ld •contain
a -com bin-ation of le tte rs a rid n um -ers . Y,o ur !)ass pf ras-e may in cl U1de space5, blllt should not -co nta in special chair·acte rs (fo r
e.:ira np!e , - . a ncl ~).
1
Passphras.e:
Confirm Pi!issphras:e.:

Yo u are .spo n.s ible fo re ne ,be ing your pass p rase and dist rib ·ng it to o rily a U/lh oriz-ed in ividuaih . fl.e ase distribute
this pa:ssp'hrase to a t ll east o ne od 1er .authori;zed official. Yo ur p-aissph rase wil l be used as an •e nc rypt-o n ey to p rote ct ti e
conte ts. of yo ur data.
Note: lf yo lo s·e o r ,o rget your l)i!Ss phrase. you will not be ab!e to acce ss your Co y ,o Re aord . For .s ecu rity r-e asons. t he
syste a m in istra. o r wi11 not have a ccecS s to your passph r.ase a n cl wilI n.ot be· a ble to re t rieve o r re5et · .

2
Save an

How to Manage Attest Engagement Submissions in OTAQREG | September 2018

Continue

4

Create New Attest Engagement

Submit NewAttest
Engagement (cont.)

Pleaso comple te a ll ,oq t1ired fields t o s ubm it yo ur Arte>< Engag ement a h>l'lg wnh du supplemenu l Information a s re<11 u lredl In
o r C A rnm mariz in.g both t he proce el u rrogra m. Pre- j>opu la t ed info rmation is based on the a j>proved OTAQ
r1g,11r11,on lnform11ion for your u ltci td compat'ly. Click tht "Save" buuon to save your 1.ruwer1 and compl1t1 t h• rilport at 1
late r time .

8 0 . l 30 (a)_ The a ttache d rmitt ing t h.e fo rm.

Submission Information
This is yo ur pla n s ub m iss io n in fo rma t ion
Submjssion Type.:

Att es.t Eng ag em e nt

Attest Engagement kl:

AT- 21 54

Sign, Encrypt, and Submit
Submitte,- Information- -

Steps continue on next slide…

The in fo rm a t ion b elow is fro m yo ur COX Reg istra t io n a nd will be pas sed o n to EPA wit h you r s. ub m iss io n. If this. in fo rma t io n is
inco rrect. pleas e update you r CDX Reg is tratio n info rmatio n prio r t o s t art ing yo u r s ub m is s ion. The.Se deta ils can o n ly b e
u pd ate d wit hin t he MyCDX link o n t he left - h a nd s id e o f th is scree n o r by di e COX l-l elp Des k_ P~e ase vis it t he FAQ sect io n fo r
m o re in fo r matio n o n m a king t hes e upd a tes.
First Name.:

Da nie l

Last Name:

Smit h

CDX Usertd :

DA !El. SM ITH

Organjzation N·a me:

D EEP SOUTH D RILLING

Ema;'I Addr-ess :

da nie l.s mit h@cl s dri lling .com

Phone Nu.m ber:

3 37- 5 55- '1S2 3

Extension:

Company Name and l.ocalio,._.._ _ _ _ _ _ __
3 400

Company ID:

Oocumt'nt

S1mplo Attut [ngagomont Attachmont doc,

Up lo1dod •

Siu( bl

07-26-20 11 9 10 36 P l

12 16

Pursuant 10 40 CfR 80 I 30(1)(2) and tho 111111 1ng1gomon1 rtqu.,omonu or RfS (§80 14 4), 1 am 1ubn1111lng tho copy
r1qu.,od by tho 11gul11lon1 of tho 1udl101 '1 1g,ud upon proc1duru flPOrt

15

How to Manage Attest Engagement Submissions in OTAQREG | September 2018

9

16
eSignature Widget

Submit New Attest
Engagement (cont.)
16. Use the eSignature Widget to sign
submission

17. The submission will appear on the OTAQ
Form Submissions Home page with the
status of Submitted

1. Authentication

2. Verification

Log into CDX
User:

Questio n:

JOHN.DO E

your oldest sibling?

Password:

Answer:

··••·• •··

•••••••

Show Password

3. Sign File

What is t he f irst and middle name of

Show Answer

D

D

Correct Answer

Welcome John Doe

You are here. OTAQ Form Subm1ss1ons Home

OTAQ Form Submissions Home
Success! You have successfully submitted your Attest Engagement.
Attest Engag m nts

Existing Attest Engagements for the selected company are displayed be low. Click the "View" link to view the Copy of Record
for an e 1s1111g subm1ss1on, or the ' Edit" link to edit an In Progress subnms ton. Click the "Create ew Attest Engagement"
button to create a new submission.
Subm1ss1on ID

Created

Submitter

AT- 2154

07-26-2018 3:02 26 PM

Actions

In Progress

07-22-2018 7 15 29 AM

17

Status

JOSH.GORDA

Submitted

Create ew Attest Engagement

How to Manage Attest Engagement Submissions in OTAQREG | September 2018

10

Edit a SavedAttest
Engagement


lnbox

Contact Us

OTAQ Form Submiss ions Home

OTAQ Registration Home

OTAQ Form Submissions Home

OTAQ Forms Home

Engineering Reviews

1. Click Edit

You do not have t he Independent Th ird Party Eng inee r role for t he co mpany yo u se lected. If yo u wish to subm it a fo rm fo r the
company please update you r exis ting com pany associati on ro les in OTAQReg.

2. Enter the secure passphrase

Attest Engagements
Ex isting Attest Engagemen t s fo r t he se lected company are d isplaye d be low. Click the "View" lin k to view t he Copy of Reco rd

3. Click Continue

fo r an ex ist ing submission, or the nEd it" link to ed it an In Prog ress submiss ion. Cl ick the "Create New Attes t Engagement"
button to create a new subm iss ion.

The Create New Attest Engagement page
will display, retaining all previously saved
information.

Subm ission ID

Create d

AT-2 155

07-22-20 18 7 15:29 AM

AT-2 154

07-26-20 18 3 :02 :26 PM

Su bmi tte r

Status
In Progress

Ed it

JOSH.GORDAN

Subm it t ed

View

1

ct ions

Cre ate New Attes t Engageme nt


lnbox

Contact Us

Attest Engagements

OTAQ Registration Home

Enter Passphrase
OTAQ Forms Home

Please ente r you r Attest Engageme nt passphrase.

2

Pass phrase:

3
Continue

How to Manage Attest Engagement Submissions in OTAQREG | September 2018

11

View a “Copy of Record”

['QJ Contact Us

lnbox

OTAQ Fo rm Submiss io ns Home

OTAQ Registration Home

1. Click View

OTAQ Form Submissions Home

OTAQ Forms Home

Engineering Reviews
You d o not have t he Independent Thi rd Party Eng inee r ro le for t he co mpany yo u se lected. If yo u wish to su bm it a fo rm fo r the

2. Enter the secure passphrase

company please update you r existing company assoc iat ion ro les in OTAQReg .

3. Click Continue

Attest Engagements
Exist ing Attes t Engagemen t s fo r t he se lected company are d isplayed be low. Click t he "View" link to view t he Copy of Record
fo r an exist ing subm ission, or t he nEdit" link to ed it an In Pro gress subm iss ion. Cl ick the "Create New Attes t Engagement"
button to create a new su bm iss ion.

Subm iss ion ID

Created

AT-2 155

07-22-20 18 7: I 5:29 AM

AT-2 154

07-26-20 18 3 :02 :26 PM

Su bm itte r

Status

Act ions

JOSH.GORDAN

Subm it ted

In Progress

1

Create New Attest Engageme nt

E2) Contact Us

lnbox

Attest Engagements

OTAQ Registration Home

Enter Passphrase
OTAQ Forms Home

Please en ter yo u r Attest Engageme nt passph ra se.

2

Pass phrase :

3
Cont inue

How to Manage Attest Engagement Submissions in OTAQREG | September 2018

12

View a “Copy of Record”
(cont.)



Contac t Us

Attest Engagement Submission
OTAQ Registration Home

Submission Inf

OTAQ Forms Home

Th is is your En ginee rin g Review subm iss ion info rmatio n.

4. Click a link to view or download
5. Click the document name to open

Submiss ion Type:

Attest Engag ement

Atte st Engagement Id:

AT-2 154

CROM ERR Activity Id :

attached documents

4

_aeb2 5 l 68-c5ef-4 l 2b-a4 d 3-9ac80 l af3e47

I

CROM ERR Copy of Record :

View

Status :

Su bm itted

Submission Time :

Jul 26, 2018 9 :30 PM

Down load HTML

I

Download XM L

Submitter Information
The info rmation below is from your CDX Reg ist rati on an d has been passed on to EPA with yo ur su bmission.
First Name :

Jos h

Last Name:

Gordan

CDX Userld:

JOSH.GORDAN

Organization Name:

DEEP SOUTH DRILLING

Email Address:

jos h.gordan@dsd rillin g.com

Phone Number:

337-555-2346

Extension:

Uploaded ~

Size (kb)

07-26-20 18 3:10 :36 PM

12. 16

5
Sam ple Attest En gageme nt Attachme nt.docx

Comments
Attest Statement
" Purs uant to 40 CFR 80 . l 30(a)( 2) and t he attest engageme nt requ ireme nts of RFS (§80. 1464), I arn submitti ng t he copy
req uired by the regu lat ions of the aud itor's agreed upon proced ures report .
Back

How to Manage Attest Engagement Submissions in OTAQREG | September 2018

13