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Appendix A: Data Dictionary
Appendix A: Guaranty Agency Data Dictionary
Introduction ...................................................................................................................A–1
Layout Description ........................................................................................................A–3
Indexes ............................................................................................................................A–5
Index 1: Guaranty Agency Header Data Elements (Sorted by Position)............................... A–6
Index 2: Guaranty Agency Detail Data Elements (Sorted by Position).................................. A–7
Index 3: Guaranty Agency Detail Data Elements (Sorted by Field Code Number) ......... A–11
Index 4: Guaranty Agency Detail Data Elements (Sorted Alphabetically by Name) ...... A–15
Index 5: Guaranty Agency Trailer Data Elements (Sorted by Position) ............................... A–19
Layouts ......................................................................................................................... A–21
Header Record Layout .......................................................................................................................... A–21
Detail Record Layout ............................................................................................................................. A–36
Trailer Record Layout ..........................................................................................................................A–247
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Appendix A: Data Dictionary
Introduction
Appendix A, Guaranty Agency Data Dictionary, provides the following tools to help
create your Database Extract file:
Indexes for the data elements
Header, Detail, and Trailer Record layouts
Each record layout illustrates the data fields’ lengths, types, position, description,
validation edits, relationships to other data elements, and more. The Database Extract
file created by data providers must adhere to these processing specifications. The
Database Extract file must mirror the data provider’s system of records and is subject to
audit and program reviews. The DataPrep software provided by ED reads and processes
the Database Extract file. Assuming no File Level Errors (causing the file to be rejected)
and that Domain Level Errors are below tolerance levels set by ED, the DataPrep
software will create the Submittal file. The data provider then sends the Submittal file to
NSLDS.
If DataPrep cannot read your Database Extract file, you will get a file-level error. PC users
should refer to Appendix B–Table B-15, for a list of the file-level edits and error
messages. Z/OS LE users should refer to Appendix B–Table B-16. All other edit
conditions and error messages will be noted on the page for each data element.
Note: Please be particularly careful about sending the current Submittal file to
NSLDS. Do not send the Database Extract file as it will be rejected. Do not send the
Submittal file from the previous month as it also will be rejected. Each data
provider should establish a process to ensure that the current Submittal file is sent
at least once a month.
Data elements are defined as character, numeric, or date fields, where:
Character fields may contain letters, numbers, or blanks.
Numeric fields must only contain numbers.
Date fields must contain eight digits, be valid dates, and appear in the format
CCYYMMDD (e.g., 19970131), where:
CC = 2 digits for century
YY = 2 digits for year
MM = 2 digits for month
DD = 2 digits for day
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Appendix A: Data Dictionary
The following are the default values that are used for each type of field:
Character fields—must be filled with spaces.
Numeric fields—must be filled with zeroes.
Date fields—must be filled with zeroes.
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Appendix A: Data Dictionary
Layout Description
The following definitions explain the fields of the data elements.
Name—The data element or field name.
Loan Identifier—Denotes whether the field belongs to the set of data elements that
together uniquely identify a loan (values in positions 4-60). These key Identifier fields,
and their counterpart New Identifiers, are treated as a block. Changes made to one
identifier require that all the identifiers be re-confirmed.
History Kept—Indicates whether history is kept for the data element. History is what you
have reported in the past.
Reasonability—Determines the reasonability of guaranty agency’s monthly, quarterly, or
annual financial reports. For fields that contain dates, this field should correspond to the
dates used for financial reporting. For fields that contain amounts, this field should
correspond to the amounts used in financial reporting.
Date Sequence Edit—Alerts you that date changes made to this field must fall within the
acceptable range of dates, in relation to historical data that may exist in NSLDS for this
loan, or they will cause Date Sequence Errors.
Type—Indicates whether a field is a character, numeric, or date field.
Size—The number of bytes in the field.
Position—The physical position of the data within the record type being defined
(Header, Detail, Past Period Change).
Field Code—The number assigned to a given field in NSLDS and used in generating
error messages.
Description—A short definition of the data element.
Comments—Additional remarks on handling data in the field.
Part of Event Type—Indicates whether the field is part of an event, and therefore linked
to other fields that may be affected by changes made here. If the data element is
associated with an event, the event name is given.
Companion Field(s)—Identifies the relationship this field has to other fields. These
relationships may be:
Linked through edit—This field checks the value in the listed companion field(s),
(e.g., Date in one field must be earlier than/later than the date in the other). An
error will result if the relationship does not fall within NSLDS expected
parameters.
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Appendix A: Data Dictionary
Linked through event—Two or more data elements are related, because their
meaning is lost if they are handled separately (e.g., Code for Loan Status and
Date of Loan Status are both part of the event Loan Status). A change made to
one field may affect the others in the event. The possible effect on all the related
fields should be considered before a change is made to any one of them.
Related Fields—The listed companion field checks the value contained in this
field. If there is an error, it will occur in the field that checks the value of this field.
This shows that a relationship exists with another field based on the value in this
field. For example, Date of Guaranty is a related field that checks the value in the
Submittal (Extract) Date field.
Default Value/Use—NSLDS interprets the presence of a default value in different ways,
depending on the field with which it is associated. There are three possibilities: the
default means the event has never occurred, it occurred in the past, or the event is not
currently occurring. The specific usage associated with each data element is described in
this field.
Reporting—Identifies when information should be reported (e.g., when event occurs,
during regular cycle).
Edit Level—Identifies whether a data element is edited during Extract Validation (filelevel or domain-level edits) or Load Validation (domain-, record-, and load-level edits).
Verifies—Explains what the verification process checks, with respect to the value
contained in that field.
Error—Explains what errors would cause NSLDS to reject the update and return a
message in the Load Level Error report.
Error Number—The Message Code number for the associated error.
Exit State Message (For Header Records only)—Assigned code number and associated
text description of error. This description is for mainframe users only.
Error Message (For Detail Records only)—Text description of error.
Date Revised—Date when information associated with this data element was last revised.
(Replacement pages are issued as the system is modified.)
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Appendix A: Data Dictionary
Indexes
The following indexes list the data elements (or ‘fields’) described in this Data Dictionary
in three different ways:
Index 1: Header Index (Sorted by Position)—Lists all the data elements in the
order in which they appear in the document, which mirrors the position
that the data occupies in the extract file.
Index 2: Detail Index (Sorted by Position)—Lists all the data elements in the
order in which they appear in the document, which mirrors the position
that the data occupies in the extract file.
Index 3: Detail Index (Sorted by Field Code Number)—Lists all the data elements
according to their Field Code number. The Field Code number is a unique
number that NSLDS has assigned to each field.
Index 4: Detail Index (Sorted Alphabetically by Field Name)—Lists all the data
elements alphabetically by Field Name.
Index 5: Trailer Index (Sorted by Position)—Lists all the data elements in the
order in which they appear in the document, which mirrors the position
that the data occupies in the extract file.
Use the index that best meets your needs.
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Appendix A: Data Dictionary
Index 1: Guaranty Agency Header Data Elements
(Sorted by Position)
Field
Code #
Field Name
Position
Start
End
Record Type
001
Code for Guaranty Agency
1
3
Header
002
Sort Social Security Number
4
12
Header
003
Data Provider Indicator
13
13
Header
004
Submittal (Extract) Date
14
21
Header
007
Initial Load Date
22
29
Header
005
Software Version
30
34
Header
008
Submittal Receive Date
35
42
Header
006
Error File Level Indicator
43
43
Header
009
Submittal Error Rate
44
48
Header
N/A
Filler
49
60
Header
010
Record Type
61
61
Header
011
Label
62
111
Header
N/A
Filler
112
640
Header
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Appendix A: Data Dictionary
Index 2: Guaranty Agency Detail Data Elements
(Sorted by Position)
Field
Code #
Field Name
Position
Start
End
Record Type
020
Code for Guaranty Agency
1
3
Detail
021
Student’s Social Security Number
4
12
Detail
022
Date of Student’s Birth
13
20
Detail
023
Student’s First Name
21
32
Detail
024
Type of Loan
33
34
Detail
025
Date of Guaranty
35
42
Detail
026
Indicator of Separate Loan
43
43
Detail
027
Code for Original School
44
51
Detail
028
PLUS Borrower’s Social Security Number
52
60
Detail
029
Record Type Indicator
61
61
Detail
030
Action Code
62
62
Detail
041
New Student’s Social Security Number
63
71
Detail
042
New Date of Student’s Birth
72
79
Detail
043
New Student’s First Name
80
91
Detail
044
New Type of Loan
92
93
Detail
045
New Date of Guaranty
94
101
Detail
046
New Indicator of Separate Loan
102
102
Detail
047
New Code for Original School
103
110
Detail
048
New PLUS Borrower’s Social Security Number
111
119
Detail
060
Date Entered Repayment (Date of Maturity)
120
127
Detail
061
Amount of Guaranty
128
133
Detail
062
Date of Loan Status
134
141
Detail
063
Code for Loan Status
142
143
Detail
064
Date of Cancellation
144
151
Detail
065
Amount of Cancellation
152
157
Detail
066
Date of Disbursement
158
165
Detail
067
Amount of Disbursement
166
171
Detail
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Appendix A: Data Dictionary
Index 2: Guaranty Agency Detail Data Elements
(Sorted by Position)
Field
Code #
Field Name
Position
Start
End
Record Type
068
Filler
172
179
Detail
069
Filler
180
180
Detail
070
PLUS Borrower’s Social Security Number Ind.
181
181
Detail
071
PLUS Borrower’s First Name
182
193
Detail
072
PLUS Borrower’s Last Name
194
228
Detail
073
Date of PLUS Borrower’s Birth
229
236
Detail
074
Student’s Social Security Number Indicator
237
237
Detail
075
Student’s Academic Level
238
238
Detail
076
Student’s Last Name
239
273
Detail
077
Date Enrollment Period Begins
274
281
Detail
078
Date Enrollment Period Ends
282
289
Detail
079
Student’s Middle Initial
290
290
Detail
080
Student’s Driver’s License Number
291
320
Detail
081
Student’s Driver’s License State
321
322
Detail
086
PLUS Borrower’s Middle Initial
323
323
Detail
087
PLUS Borrower’s State of Residence
324
325
Detail
088
Code for Servicer
326
331
Detail
089
Code for Originating FFELP Lender
332
337
Detail
090
Date Guaranty Transferred
338
345
Detail
091
Type of Deferment
346
347
Detail
092
Date Deferment Starts
348
355
Detail
093
Date Deferment Stops
356
363
Detail
095
Indicator of Lender-of-Last-Resort Lender
364
364
Detail
096
Claim Reason for Guaranty Agency Claim
365
366
Detail
099
Date of Refund on Claims
367
374
Detail
100
Amount of Refund on Claims
375
380
Detail
101
Date of Refund to Lender from school
381
388
Detail
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Appendix A: Data Dictionary
Index 2: Guaranty Agency Detail Data Elements
(Sorted by Position)
Field
Code #
Field Name
Position
Start
End
Record Type
103
Amount of Refund From School to Lender
389
394
Detail
105
Claim Reason for Lender Claim
395
396
Detail
106
Date Claim Paid
397
404
Detail
107
Amount of Claim Paid to Lender
405
410
Detail
108
Amount of Outstanding GA fees
Balance(formerly Amount of Ending Balance on Claim of
411
416
Detail
Other Fees
114
Date Reinsurance Claim Requested
417
424
Detail
115
Date Reinsurance Claim Paid
425
432
Detail
116
Amount of Reinsurance Claim Requested
433
438
Detail
117
Date Supplemental Claim Requested
439
446
Detail
118
Amount of Supplemental Claim Requested
447
452
Detail
119
Reinsurance Reimbursement Rate
453
453
Detail
120
Date Repurchased
454
461
Detail
121
Amount Repurchased
462
467
Detail
122
Indicator of Rehabilitated Loan
468
468
Detail
123
Date of Guaranty Agency Principal / Interest
Collections
469
476
Detail
124
Amount of Guaranty Agency Interest
Collections
477
482
Detail
126
Amount of Guaranty Agency Principal
Collections
483
488
Detail
127
Date of TOP Principal / Interest Collections
489
496
Detail
128
Amount of TOP Interest Collections
497
502
Detail
130
Amount of TOP Principal Collections
503
508
Detail
131
Date Enrollment Status Effective
509
516
Detail
132
Code for Enrollment Status
517
517
Detail
133
Date of Anticipated Completion
518
525
Detail
134
Code for Current Holder Lender
526
531
Detail
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Appendix A: Data Dictionary
Index 2: Guaranty Agency Detail Data Elements
(Sorted by Position)
Field
Code #
Field Name
Position
Start
End
Record Type
135
Date of Outstanding Principal Balance
532
539
Detail
136
Amount of Outstanding Principal Balance
540
545
Detail
137
Date of Outstanding Accrued Interest Balance
546
553
Detail
138
Amount of Outstanding Accrued Interest
Balance
554
559
Detail
141
Date Loan Sold
560
567
Detail
142
Indicator of Origination Fee Payer
568
568
Detail
143
Interest Rate
569
573
Detail
144
Type of Interest Rate
574
574
Detail
145
Date of Guaranty Agency Bankruptcy Claim
Refunds
575
582
Detail
146
Amount of Guaranty Agency Bankruptcy Claim
Refunds
583
588
Detail
147
Filler
589
596
Detail
148
Filler
597
602
Detail
149
Indicator of Subsidy
603
603
Detail
150
Date of Servicer Responsibility
604
611
Detail
102
Code for Current School
612
619
Detail
193
Data Provider Identifier
620
640
Detail
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Appendix A: Data Dictionary
Index 3: Guaranty Agency Detail Data Elements
(Sorted by Field Code Number)
Field
Code #
Field Name
Position
Start
End
Record Type
020
Code for Guaranty Agency
1
3
Detail
021
Student’s Social Security Number
4
12
Detail
022
Date of Student’s Birth
13
20
Detail
023
Student’s First Name
21
32
Detail
024
Type of Loan
33
34
Detail
025
Date of Guaranty
35
42
Detail
026
Indicator of Separate Loan
43
43
Detail
027
Code for Original School
44
51
Detail
028
PLUS Borrower’s Social Security Number
52
60
Detail
029
Record Type Indicator
61
61
Detail
030
Action Code
62
62
Detail
041
New Student’s Social Security Number
63
71
Detail
042
New Date of Student’s Birth
72
79
Detail
043
New Student’s First Name
80
91
Detail
044
New Type of Loan
92
93
Detail
045
New Date of Guaranty
94
101
Detail
046
New Indicator of Separate Loan
102
102
Detail
047
New Code for Original School
103
110
Detail
048
New PLUS Borrower’s Social Security Number
111
119
Detail
060
Date Entered Repayment (Date of Maturity)
120
127
Detail
061
Amount of Guaranty
128
133
Detail
062
Date of Loan Status
134
141
Detail
063
Code for Loan Status
142
143
Detail
064
Date of Cancellation
144
151
Detail
065
Amount of Cancellation
152
157
Detail
066
Date of Disbursement
158
165
Detail
067
Amount of Disbursement
166
171
Detail
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Appendix A: Data Dictionary
Index 3: Guaranty Agency Detail Data Elements
(Sorted by Field Code Number)
Field
Code #
Field Name
Position
Start
End
Record Type
068
Filler
172
179
Detail
069
Filler
180
180
Detail
070
PLUS Borrower’s Social Security Number
Indicator
181
181
Detail
071
PLUS Borrower’s First Name
182
193
Detail
072
PLUS Borrower’s Last Name
194
228
Detail
073
Date of PLUS Borrower’s Birth
229
236
Detail
074
Student’s Social Security Number Indicator
237
237
Detail
075
Student’s Academic Level
238
238
Detail
076
Student’s Last Name
239
273
Detail
077
Date Enrollment Period Begins
274
281
Detail
078
Date Enrollment Period Ends
282
289
Detail
079
Student’s Middle Initial
290
290
Detail
080
Student’s Driver’s License Number
291
320
Detail
081
Student’s Driver’s License State
321
322
Detail
086
PLUS Borrower’s Middle Initial
323
323
Detail
087
PLUS Borrower’s State of Residence
324
325
Detail
088
Code for Servicer
326
331
Detail
089
Code for Originating FFELP Lender
332
337
Detail
090
Date Guaranty Transferred
338
345
Detail
091
Type of Deferment
346
347
Detail
092
Date Deferment Starts
348
355
Detail
093
Date Deferment Stops
356
363
Detail
095
Indicator of Lender-of-Last-Resort Lender
364
364
Detail
096
Claim Reason for Guaranty Agency Claim
365
366
Detail
099
Date of Refund on Claims
367
374
Detail
(formerly Date of Refund From Lender on Claims)
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Appendix A: Data Dictionary
Index 3: Guaranty Agency Detail Data Elements
(Sorted by Field Code Number)
Field
Code #
Field Name
Position
100
Amount of Refund on Claims (formerly Amount of
Record Type
Start
End
375
380
Detail
Refund From Lender on Claims)
101
Date of Refund to Lender
381
388
Detail
102
Code for Current School
612
619
Detail
103
Amount of Refund From School to Lender
389
394
Detail
105
Claim Reason for Lender Claim
395
396
Detail
106
Date Claim Paid
397
404
Detail
107
Amount of Claim Paid to Lender
405
410
Detail
108
Amount of Outstanding GA fees Balance
411
416
Detail
(formerly Amount of Ending Balance on Claim of Other
Fees)
114
Date Reinsurance Claim Requested
417
424
Detail
115
Date Reinsurance Claim Paid
425
432
Detail
116
Amount of Reinsurance Claim Requested
433
438
Detail
117
Date Supplemental Claim Requested
439
446
Detail
118
Amount of Supplemental Claim Requested
447
452
Detail
119
Reinsurance Reimbursement Rate
453
453
Detail
120
Date Repurchased
454
461
Detail
121
Amount Repurchased
462
467
Detail
122
Indicator of Rehabilitated Loan
468
468
Detail
123
Date of Guaranty Agency Principal / Interest
Collections
469
476
Detail
124
Amount of Guaranty Agency Interest
Collections
477
482
Detail
126
Amount of Guaranty Agency Principal
Collections
483
488
Detail
127
Date of TOP Principal / Interest Collections
489
496
Detail
128
Amount of TOP Interest Collections
497
502
Detail
130
Amount of TOP Principal Collections
503
508
Detail
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Appendix A: Data Dictionary
Index 3: Guaranty Agency Detail Data Elements
(Sorted by Field Code Number)
Field
Code #
Field Name
Position
Start
End
Record Type
131
Date Enrollment Status Effective
509
516
Detail
132
Code for Enrollment Status
517
517
Detail
133
Date of Anticipated Completion
518
525
Detail
134
Code for Current Holder Lender
526
531
Detail
135
Date of Outstanding Principal Balance
532
539
Detail
136
Amount of Outstanding Principal Balance
540
545
Detail
137
Date of Outstanding Accrued Interest Balance
546
553
Detail
138
Amount of Outstanding Accrued Interest
Balance
554
559
Detail
141
Date Loan Sold
560
567
Detail
142
Indicator of Origination Fee Payer
568
568
Detail
143
Interest Rate
569
573
Detail
144
Type of Interest Rate
574
574
Detail
145
Date of Guaranty Agency Bankruptcy Claim
Refunds
575
582
Detail
146
Amount of Guaranty Agency Bankruptcy Claim
Refunds
583
588
Detail
147
Filler
589
596
Detail
148
Filler
597
602
Detail
149
Indicator of Subsidy
603
603
Detail
150
Date of Servicer Responsibility
604
611
Detail
193
Data Provider Identifier
620
640
Detail
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Appendix A: Data Dictionary
Index 4: Guaranty Agency Detail Data Elements
(Sorted Alphabetically by Field Name)
Field
Code #
Field Name
Position
Start
End
Record Type
030
Action Code
62
62
Detail
065
Amount of Cancellation
152
157
Detail
107
Amount of Claim Paid to Lender
405
410
Detail
067
Amount of Disbursement
166
171
Detail
061
Amount of Guaranty
128
133
Detail
146
Amount of Guaranty Agency Bankruptcy Claim
Refunds
583
588
Detail
124
Amount of Guaranty Agency Interest
Collections
477
482
Detail
126
Amount of Guaranty Agency Principal
Collections
483
488
Detail
138
Amount of Outstanding Accrued Interest
Balance
554
559
Detail
108
Amount of Outstanding GA fees Balance
411
416
Detail
(formerly Amount of Ending Balance on Claim of Other
Fees)
136
Amount of Outstanding Principal Balance
540
545
Detail
103
Amount of Refund From School to Lender
389
394
Detail
100
Amount of Refund on Claims
375
380
Detail
(formerly Amount of Refund From Lender on Claims)
116
Amount of Reinsurance Claim Requested
433
438
Detail
118
Amount of Supplemental Claim Requested
447
452
Detail
128
Amount of TOP Interest Collections
497
502
Detail
130
Amount of TOP Principal Collections
503
508
Detail
121
Amount Repurchased
462
467
Detail
096
Claim Reason for Guaranty Agency Claim
365
366
Detail
105
Claim Reason for Lender Claim
395
396
Detail
134
Code for Current Holder Lender
526
531
Detail
102
Code for Current School
612
619
Detail
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Appendix A: Data Dictionary
Index 4: Guaranty Agency Detail Data Elements
(Sorted Alphabetically by Field Name)
Field
Code #
Field Name
Position
Start
End
Record Type
132
Code for Enrollment Status
517
517
Detail
020
Code for Guaranty Agency
1
3
Detail
063
Code for Loan Status
142
143
Detail
027
Code for Original School
44
51
Detail
089
Code for Originating FFELP Lender
332
337
Detail
088
Code for Servicer
326
331
Detail
193
Data Provider Identifier
620
640
Detail
106
Date Claim Paid
397
404
Detail
092
Date Deferment Starts
348
355
Detail
093
Date Deferment Stops
356
363
Detail
077
Date Enrollment Period Begins
274
281
Detail
078
Date Enrollment Period Ends
282
289
Detail
131
Date Enrollment Status Effective
509
516
Detail
060
Date Entered Repayment (Date of Maturity)
120
127
Detail
090
Date Guaranty Transferred
338
345
Detail
141
Date Loan Sold
560
567
Detail
133
Date of Anticipated Completion
518
525
Detail
064
Date of Cancellation
144
151
Detail
066
Date of Disbursement
158
165
Detail
025
Date of Guaranty
35
42
Detail
145
Date of Guaranty Agency Bankruptcy Claim
Refunds
575
582
Detail
123
Date of Guaranty Agency Principal / Interest
Collections
469
476
Detail
062
Date of Loan Status
134
141
Detail
137
Date of Outstanding Accrued Interest Balance
546
553
Detail
135
Date of Outstanding Principal Balance
532
539
Detail
073
Date of PLUS Borrower’s Birth
229
236
Detail
March 2019
Version 5.0
A–16
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Appendix A: Data Dictionary
Index 4: Guaranty Agency Detail Data Elements
(Sorted Alphabetically by Field Name)
Field
Code #
099
Field Name
Position
Date of Refund on Claims
Record Type
Start
End
367
374
Detail
(formerly Date of Refund From Lender on Claims)
101
Date of Refund to Lender
381
388
Detail
150
Date of Servicer Responsibility
604
611
Detail
022
Date of Student’s Birth
13
20
Detail
127
Date of TOP Principal / Interest Collections
489
496
Detail
127
Date of TOP Principal / Interest Collections
489
496
Detail
115
Date Reinsurance Claim Paid
425
432
Detail
114
Date Reinsurance Claim Requested
417
424
Detail
120
Date Repurchased
454
461
Detail
117
Date Supplemental Claim Requested
439
446
Detail
148
Filler
597
602
Detail
068
Filler
172
179
Detail
147
Filler
589
596
Detail
069
Filler
180
180
Detail
068
Filler
172
179
Detail
069
Filler
180
180
Detail
095
Indicator of Lender-Of-Last-Resort Lender
364
364
Detail
142
Indicator of Origination Fee Payer
568
568
Detail
122
Indicator of Rehabilitated Loan
468
468
Detail
026
Indicator of Separate Loan
43
43
Detail
149
Indicator of Subsidy
603
603
Detail
143
Interest Rate
569
573
Detail
047
New Code for Original School
103
110
Detail
045
New Date of Guaranty
94
101
Detail
042
New Date of Student’s Birth
72
79
Detail
046
New Indicator of Separate Loan
102
102
Detail
March 2019
Version 5.0
A–17
GA Data Provider Instructions
Appendix A: Data Dictionary
Index 4: Guaranty Agency Detail Data Elements
(Sorted Alphabetically by Field Name)
Field
Code #
Field Name
048
Position
Record Type
Start
End
New PLUS Borrower’s Social Security Number
111
119
Detail
043
New Student’s First Name
80
91
Detail
041
New Student’s Social Security Number
63
71
Detail
044
New Type of Loan
92
93
Detail
071
PLUS Borrower’s First Name
182
193
Detail
072
PLUS Borrower’s Last Name
194
228
Detail
086
PLUS Borrower’s Middle Initial
323
323
Detail
028
PLUS Borrower’s Social Security Number
52
60
Detail
070
PLUS Borrower’s Social Security Number
Indicator
181
181
Detail
087
PLUS Borrower’s State of Residence
324
325
Detail
029
Record Type Indicator
61
61
Detail
119
Reinsurance Reimbursement Rate
453
453
Detail
075
Student’s Academic Level
238
238
Detail
080
Student’s Driver’s License Number
291
320
Detail
081
Student’s Driver’s License State
321
322
Detail
023
Student’s First Name
21
32
Detail
076
Student’s Last Name
239
273
Detail
079
Student’s Middle Initial
290
290
Detail
021
Student’s Social Security Number
4
12
Detail
074
Student’s Social Security Number Indicator
237
237
Detail
091
Type of Deferment
346
347
Detail
144
Type of Interest Rate
574
574
Detail
024
Type of Loan
33
34
Detail
March 2019
Version 5.0
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GA Data Provider Instructions
Appendix A: Data Dictionary
Index 5: Guaranty Agency Trailer Data Elements
(Sorted by Position)
Field
Code #
Field Name
Position
Start
End
Record Type
250
Code for Guaranty Agency
1
3
Trailer
255
Sort Social Security Number
4
12
Trailer
251
Number of Records With Domain Errors
13
21
Trailer
N/A
Filler
22
30
Trailer
253
Number of Records With Domain, Record and
Load-Level Errors
31
39
Trailer
254
Total Detail Records Contained on Extract File
40
48
Trailer
256
Number of PPC Records in Extract File
49
57
Trailer
N/A
Filler
58
60
Trailer
029
Record Type Indicator
61
61
Trailer
258
Number of Detail Records in Submittal File
62
70
Trailer
259
Number of PPC Records in Submittal File
71
79
Trailer
260
Number of Forced Records
80
88
Trailer
261
Number of PPC Delete Records
89
97
Trailer
262
Number of Add Records
98
106
Trailer
263
Number of Change Records
107
115
Trailer
264
Number of Open Loans
116
124
Trailer
265
Loan Total: Amount of Guaranty
125
136
Trailer
266
Loan Total: Amount of Disbursement
137
148
Trailer
267
Loan Total: Amount of Cancellation
149
160
Trailer
268
Loan Total: Amount of School Refund
161
172
Trailer
269
Loan Total: Amount of Outstanding Principal
Balance
173
184
Trailer
270
Loan Total: Amount of Accrued Interest
Balance
185
196
Trailer
271
Loan Total: Amount of Ending Balance on
Claim of Other Fees
197
208
Trailer
272
Loan Total: Amount of Claim Paid to Lender
209
220
Trailer
March 2019
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GA Data Provider Instructions
Appendix A: Data Dictionary
Index 5: Guaranty Agency Trailer Data Elements
(Sorted by Position)
Field
Code #
Field Name
Position
Start
End
Record Type
273
Loan Total: Amount of Reinsurance Claim
Requested
221
232
Trailer
274
Loan Total: Amount of Guaranty Agency
Principal Collections
233
244
Trailer
275
Loan Total: Amount Repurchased
245
256
Trailer
N/A
Filler
257
640
Trailer
March 2019
Version 5.0
A–20
GA Data Provider Instructions
Appendix A: Data Dictionary
Layouts
The following three sections detail the Header, Detail, and Trailer Record layouts.
Header Record Layout
This section contains specific Header Record Layout details for each record.
March 2019
Version 5.0
A–21
GA Data Provider Instructions
Appendix A: Data Dictionary
Code for Guaranty Agency
Loan
Identifier
History
Kept
Reason
-ability
Date Sequence Edit
Type
Size
Position
Field Code
No
No
No
No
Numeric
3
1-3
001
Description
Identification code for Guaranty Agency.
Comments
Must be a valid code from the Guaranty Agency Code Table (Appendix
B– Table B-8).
Part of Event Type
Not part of an event.
Companion Field(s)
Linked through edit
Code for Guaranty Agency (020)
Default Value / Use
Reporting
Edit
Level
Verifies
FileLevel
Error
Can’t be blank.
FileLevel
Error
Must be numeric.
Must always be filled.
Report in regular update.
Error
Is blank.
Error
No.
N/A
Exit State Message
GA CODE ON HEADER IS MISSING
(For PC users, a message to the Extract
Validation Log tells you that the process has
stopped and the above message is displayed.
For Z/OS LE users, the process aborts and a
system message is generated.)
Date Revised
Isn’t numeric.
N/A
GA CODE ON HEADER IS INVALID
(For PC users, a message to the Extract
Validation Log tells you that the process has
stopped and the above message is displayed.
For Z/OS LE users, the process aborts and a
system message is generated.)
5-26-2000
March 2019
Version 5.0
A–22
GA Data Provider Instructions
Appendix A: Data Dictionary
Sort Social Security Number
Loan
Identifier
History
Kept
Reason
-ability
Date Sequence
Edit
Type
Size
Position
Field Code
No
No
No
No
Character
9
4-12
002
Description
Positional sort field used for sorting the Header Record to the top of the
file.
Comments
Must be equal to spaces in the Database Extract file.
DataPrep software sets this field to low-values in all other files.
Part of Event Type
Not applicable.
Companion Field(s)
Not applicable.
Default Value / Use
Must always be blank.
Reporting
Edit
Level
FileLevel
Error
Verifies
Is blank.
Date Revised
Report in regular update.
Error
Error
No.
Isn’t blank.
N/A
Exit State Message
HEADER SORT SSN MUST EQUAL SPACES
(For PC users, a message to the Extract
Validation Log tells you that the process
has stopped and the above message is
displayed. For Z/OS LE users, the process
aborts and a system message is
generated.)
5-26-2000
March 2019
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GA Data Provider Instructions
Appendix A: Data Dictionary
Data Provider Indicator
Loan
Identifier
History
Kept
Reason
-ability
Date Sequence
Edit
Type
Size
Position
Field Code
No
No
No
No
Character
1
13
003
Description
Indicator identifying the type of data provider submitting this file.
Comments
Must be ‘G’ for guaranty agency.
Part of Event Type
Not applicable.
Companion Field(s)
Not applicable.
Default Value / Use
Must always be filled with G.
Reporting
Edit
Level
Verifies
FileLevel
Error
Can’t be blank.
FileLevel
Error
Must be ‘G’.
Report in regular update.
Error
Is blank.
Error
No.
N/A
Exit State Message
DATA PROVIDER INDICATOR IS SPACES
(For PC users, a message to the Extract
Validation Log tells you that the process has
stopped and the above message is displayed.
For Z/OS LE users, the process aborts and a
system message is generated.)
Date Revised
Contains wrong
value.
N/A
DATA PROVIDER INDICATOR ON HEADER IS
INVALID
(For PC users, a message to the Extract
Validation Log tells you that the process has
stopped and the above message is displayed.
For Z/OS LE users, the process aborts and a
system message is generated.)
5-26-2000
March 2019
Version 5.0
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GA Data Provider Instructions
Appendix A: Data Dictionary
Submittal (Extract) Date
Loan
Identifier
History
Kept
Reason
-ability
Date Sequence Edit
Type
Size
Position
Field Code
No
Yes
No
No
Date
8
14-21
004
Description
Date when the Database Extract file was created.
Comments
Extract must be prepared no more than 10 working days before
submittal based on NSLDS provided schedule.
If Submittal (Extract) Date is equal to or earlier than one already
processed by NSLDS, the file will be rejected.
Part of Event Type
Not applicable.
Companion Field(s)
Related fields that check value here
Default Value / Use
Reporting
Date Claim Paid (106)
Date Deferment Starts (092)
Date Enrollment Status Effective (131)
Date Entered Repayment (060)
Date Guaranty Transferred (090)
Date Loan Sold (141)
Date of Anticipated Completion (133)
Date of Cancellation (064)
Date of Disbursement (066)
Date of Guaranty (025)
Date of Guaranty Agency Bankruptcy Claim Refunds (145)
Date of Guaranty Agency Principal/Interest Collections (123)
Date of Loan Status (062)
Date of Outstanding Accrued Interest Balance (137)
Date of Outstanding Principal Balance (135)
Date of Refund on Claims (99)
Date of Refund to Lender (101)
Date of Servicer Responsibility (150)
Date of TOP Principal/Interest Collections (127)
Date Reinsurance Claim Paid (115)
Date Reinsurance Claim Requested (114)
Date Repurchased (120)
Date Supplemental Claim Requested (117)
New Date of Guaranty (045)
Must always be filled.
Report in regular update.
March 2019
Version 5.0
A–25
GA Data Provider Instructions
Appendix A: Data Dictionary
Submittal (Extract) Date
Edit
Level
Verifies
FileLevel
Error
Can’t be blank.
FileLevel
Error
Must be a valid date.
Error
Is blank.
Error
No.
N/A
Exit State Message
SUBMITTAL DATE IS REQUIRED
(For PC users, a message to the Extract
Validation Log tells you that the process has
stopped and the above message is displayed.
For Z/OS LE users, the process aborts and a
system message is generated.)
Date Revised
Invalid date.
N/A
SUBMITTAL DATE IS INVALID
(For PC users, a message to the Extract
Validation Log tells you that the process has
stopped and the above message is displayed.
For Z/OS LE users, the process aborts and a
system message is generated.)
6-16-2003
March 2019
Version 5.0
A–26
GA Data Provider Instructions
Appendix A: Data Dictionary
Initial Load Date
Loan
Identifier
History
Kept
Reason
-ability
Date Sequence Edit
Type
Size
Position
Field Code
No
No
No
No
Date
8
22-29
007
Description
Date when Data Provider created extract for initial load.
Comments
None.
Part of Event Type
Not applicable.
Companion Field(s)
Default Value / Use
Reporting
Edit
Level
Verifies
FileLevel
Error
Can’t be blank.
FileLevel
Error
Must be a valid date.
Related fields that check value here
Date of PLUS Borrower’s Birth (073)
Date of Student’s Birth (022)
New Date of Student’s Birth (042)
Must always be filled.
Report in regular update.
Error
Is blank.
Error
No.
N/A
Exit State Message
INITIAL LOAD DATE IS REQUIRED
(For PC users, a message to the Extract
Validation Log tells you that the process has
stopped and the above message is displayed.
For Z/OS LE users, the process aborts and a
system message is generated.)
Date Revised
Invalid date.
N/A
INITIAL LOAD DATE INVALID
(For PC users, a message to the Extract
Validation Log tells you that the process has
stopped and the above message is displayed.
For Z/OS LE users, the process aborts and a
system message is generated.)
5-26-2000
March 2019
Version 5.0
A–27
GA Data Provider Instructions
Appendix A: Data Dictionary
Software Version
Loan
Identifier
History
Kept
Reason
-ability
Date Sequence
Edit
Type
Size
Position
Field Code
No
No
No
No
Character
5
30-34
005
Description
Current version of the DataPrep software used to create the Submittal
file.
Comments
Populate with spaces on Database Extract file. The DataPrep software will
populate this field with the version/release level. NSLDS uses this
information to determine if the appropriate version/release level of the
DataPrep software was used to create the Submittal file.
Part of Event Type
Not applicable.
Companion Field(s)
Not applicable.
Default Value / Use
Must always be filled with spaces.
Reporting
Edit
Level
LoadLevel
Error
Verifies
Latest DataPrep
version/release is
used to create
Submittal file.
Date Revised
Report in regular update.
Error
Error
No.
Outdated
DataPrep software
used to create
Submittal file.
N/A
Exit State Message
NSLDS staff contacts the data provider to
instruct, then install new software and
resubmit.
5-26-2000
March 2019
Version 5.0
A–28
GA Data Provider Instructions
Appendix A: Data Dictionary
Submittal Receive Date
Loan
Identifier
History
Kept
Reason
-ability
Date Sequence Edit
Type
Size
Position
Field Code
No
Yes
No
No
Date
8
35-42
008
Description
Date when submittal was received at NSLDS.
Comments
Populate with default value (00000000) on Database Extract file. The
DataPrep software will populate this field with the date the Submittal file
is received by NSLDS.
Part of Event Type
Not applicable.
Companion Field(s)
Not applicable.
Default Value / Use
Must always be filled with 00000000.
Reporting
Edit
Level
N/A
Report in regular update.
Verifies
N/A
Date Revised
Error
Error No.
N/A
N/A
Exit State Message
N/A
5-26-2000
March 2019
Version 5.0
A–29
GA Data Provider Instructions
Appendix A: Data Dictionary
Error File Level Indicator
Loan
Identifier
History
Kept
Reason
-ability
Date Sequence
Edit
Type
Size
Position
Field Code
No
No
No
No
Character
1
43
012
Description
Indicator to show type of error file.
Comments
Populate with default value of spaces on Database Extract file. The
DataPrep software will leave this field blank on the Extract Error file and
Submittal file.
The field will be populated by the Load Process with a “3” on the Load
Process Error File.
Part of Event Type
Not applicable.
Companion Field(s)
Not applicable.
Default Value / Use
Must always be filled with spaces.
Reporting
Edit
Level
N/A
Report in regular update.
Verifies
N/A
Date Revised
Error
Error
No.
N/A
N/A
Exit State Message
N/A
5-26-2000
March 2019
Version 5.0
A–30
GA Data Provider Instructions
Appendix A: Data Dictionary
Submittal Error Rate
Loan
Identifier
History
Kept
Reason
-ability
Date Sequence
Edit
Type
Size
Position
Field Code
No
Yes
No
No
Numeric
5
44-48
009
Description
Submittal Error rate for current submittal.
Comments
Populate with default value of 00000 on Database Extract file. The
DataPrep software will populate this field with the Submittal Error Rate.
The rate is computed by taking the number of records with errors
divided by the number of records in the Database Extract file. It does not
include records with errors from prior submittals unless those same
records have errors in the current submittal. The field includes an implied
decimal point after the second digit (e.g., 12345 means 12.345%).
Part of Event Type
Not applicable.
Companion Field(s)
Not applicable.
Default Value / Use
Must always be filled with spaces.
Reporting
Edit
Level
N/A
Report in regular update.
Verifies
N/A
Date Revised
Error
Error
No.
N/A
N/A
Exit State Message
N/A
5-26-2000
March 2019
Version 5.0
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GA Data Provider Instructions
Appendix A: Data Dictionary
Filler
Loan
Identifier
History
Kept
Reason
-ability
Date Sequence
Edit
Type
Size
Position
Field Code
No
No
No
No
Character
12
49-60
N/A
Description
Blank field.
Comments
None.
Part of Event Type
Not applicable.
Companion Field(s)
Not applicable.
Default Value / Use
Must always be filled with spaces.
Reporting
Edit
Level
N/A
Report in regular update.
Verifies
N/A
Date Revised
Error
Error
No.
N/A
N/A
Exit State Message
N/A
5-26-2000
March 2019
Version 5.0
A–32
GA Data Provider Instructions
Appendix A: Data Dictionary
Record Type
Loan
Identifier
History
Kept
Reason
-ability
Date Sequence
Edit
Type
Size
Position
Field Code
No
No
No
No
Character
1
61
010
Description
Identifies the Header Record of the file.
Comments
Set to H for Header Record.
Part of Event Type
Not applicable.
Companion Field(s)
Not applicable.
Default Value / Use
Must always be filled with an H. (Note: If data provider leaves field blank,
DataPrep will set to H.)
Reporting
Edit
Level
N/A
Report in regular update.
Verifies
N/A
Date Revised
Error
Error
No.
N/A
N/A
Exit State Message
N/A
5-26-2000
March 2019
Version 5.0
A–33
GA Data Provider Instructions
Appendix A: Data Dictionary
Label
Loan
Identifier
History
Kept
Reason
-ability
Date Sequence
Edit
Type
Size
Position
Field Code
No
No
No
No
Character
50
62-111
011
Description
Name of file.
Comments
Populate with spaces in Database Extract file. NSLDS will populate with a
descriptive name of the file.
Part of Event Type
Not applicable.
Companion Field(s)
Not applicable.
Default Value / Use
Must always be filled with spaces.
Reporting
Edit
Level
N/A
Report in regular update.
Verifies
N/A
Date Revised
Error
Error
No.
N/A
N/A
Exit State Message
N/A
5-26-2000
March 2019
Version 5.0
A–34
GA Data Provider Instructions
Appendix A: Data Dictionary
Filler
Loan
Identifier
History
Kept
Reason
-ability
Date Sequence
Edit
Type
Size
Position
Field Code
No
No
No
No
Character
529
112-640
N/A
Description
Blank field to complete record length.
Comments
None.
Part of Event Type
Not applicable.
Companion Field(s)
Not applicable.
Default Value / Use
Must always be filled with spaces.
Reporting
Edit
Level
N/A
Report in regular update.
Verifies
N/A
Date Revised
Error
Error
No.
N/A
N/A
Exit State Message
N/A
5-26-2000
March 2019
Version 5.0
A–35
GA Data Provider Instructions
Appendix A: Data Dictionary
Detail Record Layout
This section contains specific Detail Record Layout details for each record.
March 2019
Version 5.0
A–36
GA Data Provider Instructions
Appendix A: Data Dictionary
Code for Guaranty Agency
Loan
Identifier
History
Kept
Reason
-ability
Date Sequence Edit
Type
Size
Position
Field Code
No
Yes
No
No
Numeric
3
1-3
020
Description
Identification code for Guaranty Agency guaranteeing an FFELP loan.
Comments
Must be a valid code from the Guaranty Agency Code Table (Appendix
B– Table B-8).
Part of Event Type
Not part of an event.
Companion Field(s)
Linked through edit
Default Value / Use
Reporting
Edit
Level
Verifies
Guaranty Agency Code (001) (Header record)
Must always be filled.
Report in regular update.
Error
Error
No.
Error Message
DomainLevel
Error
Must be numeric.
Not numeric.
0177
Invalid Code for Guaranty Agency
RecordLevel
Error
Must be reported.
Contains zeroes.
0127
Code for GA is required
RecordLevel
Error
Must be same as
Guaranty Agency
code in Header
record.
Guaranty Agency
code in Header
record differs.
0249
Header GA code and Detail GA code must
be equal
LoadLevel
Error
Must be valid code
from Guaranty
Agency Code table.
Invalid Guaranty
Agency Code.
0177
Invalid Code for Guaranty Agency
LoadLevel
Error
GA is not allowed
to report loans that
have been assigned
to or purchased by
ED.
Agency reports on
loans assigned to
or purchased by
ED.
0177
Invalid Code for Guaranty Agency
March 2019
(This error commonly occurs when a loan is
returned to a GA but DMCS(556) has not
updated the loan. Message is suppressed
when 927(ECMC) or 556(DMCS) is the
current holders of the loan. This error also
commonly occurs when a GA reports on a
loan, without reporting a transfer that has
already been reported by GA577.)
Version 5.0
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GA Data Provider Instructions
Appendix A: Data Dictionary
Code for Guaranty Agency
LoadLevel
Error
GA577 has already
accepted this loan.
Date Revised
Reporting GA
reported transfer
of loan after
GA577 accepted
the loan.
0737
Loan has been accepted by 577
11-22-2009
March 2019
Version 5.0
A–38
GA Data Provider Instructions
Appendix A: Data Dictionary
Student’s Social Security Number
Loan
Identifier
History
Kept
Reason
-ability
Date Sequence
Edit
Type
Size
Position
Field Code
Yes
Yes
No
No
Character
9
4-12
021
Description
Title IV aid recipient or beneficiary’s Social Security Number.
Comments
May be a real or pseudo Social Security Number (SSN). A pseudo
SSN may not be used in place of a real one if the Data Provider has
the valid SSN.
Whenever a real SSN is located for a borrower, the Data Provider
must change the Pseudo SSN to the real SSN.
SSN history should be maintained during SSN changes and updates.
All student loan records should be merged into the current SSN by
using the current and new identifier fields.
Where a real SSN is not on file, a pseudo SSN must be generated for
the record, as follows:
The first position of the SSN must contain a ‘9’ to clearly identify
the record as a pseudo SSN. The second through fourth
positions must contain the Guaranty Agency’s code. Pseudo
SSNs must be unique to each student, so one student’s records
can be distinguished from another’s. Using the Guaranty
Agency’s code will help ED to distinguish the pseudo SSNs
reported by different agencies.
If a pseudo SSN is used, it may not be substituted for a real SSN
if the Data Provider has the real SSN.
If a pseudo SSN is used, populate the student’s SSN Indicator
(Field 074) with a ‘P’.
When a loan is transferred to your agency from another and it
identifies the student with a pseudo SSN, do not change the
Guaranty Agency Code portion of the number that represents your
own agency’s code. This will create a new record.
Whenever a Social Security Number is reported, the system checks
whether the number has already been reported to NSLDS. If not, the
student is added to NSLDS. If it was previously reported, NSLDS uses
the following match logic to confirm the identity of the person.
1. First Name and Date of Birth (DOB) matches.
First Name
Three of first four characters of first name on incoming record
(excluding punctuation and spaces) match three of four
characters of first name (excluding punctuation and spaces) in
NSLDS (current or history), or alias matches exactly. The letters
must match in the same sequence. If fewer than three characters,
all characters must match;
March 2019
Version 5.0
A–39
GA Data Provider Instructions
Appendix A: Data Dictionary
Student’s Social Security Number
and
Date of Birth
Year matches exactly; or
Year matches plus or minus one, with month matching exactly;
or
Year matches plus or minus ten, with month and day matching
exactly; or
Incoming DOB is real and NSLDS’ DOB is one of the following
plug dates: 19000101, 18991231, 18581117, 19581117,
19040404, 19600101, or 19??1111, where ?? can be any year.
Note: When NSLDS performs the analysis on the three of first four
characters in first name or five of first seven characters in last name,
the letters must match in the same sequence. For example, Nary and
Mary would match, as “ary” is in same sequential order. So would
Maty and Mary, as “may” is in the same sequential order.
2. Transposed first name and last name with DOB match.
Last Name
Three of the first four characters of last name on incoming
record (excluding punctuation and spaces) match three of first
four characters of first name (excluding punctuation and spaces)
in NSLDS (current or history); and
Date of Birth
Year matches exactly; or
Year matches plus or minus one, with month matching exactly;
or
Year matches plus or minus ten, with month and day matching
exactly; or
Incoming DOB is real and NSLDS’ DOB is one of the following
plug dates: 19000101, 18991231, 18581117, 19581117,
19040404, 19600101, or 19??1111, where ?? can be any year.
3. Match on first initial of first name when NSLDS’ first name is only an
initial and no other first names exist in NSLDS.
First Name
Incoming first name begins with same letter as NSLDS’ first
initial (a name that is an initial only or an initial followed by a
period, not a comma, and no first name in history); and
Date of Birth
Exact match and is not a plug date: 19000101, 18991231,
18581117, 19581117, 19040404, 19600101, or 19??1111, where
?? can be any year. (Note: If both incoming and NSLDS have
same plug date, this is considered an exact match.)
4. Match on first initial and part of last name with DOB match.
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Appendix A: Data Dictionary
Student’s Social Security Number
First Name
First character of first name matches first character of first name
or first initial (current or history); and
Last Name
Five of first seven characters of last name (excluding punctuation
and spaces) match five of first seven characters of last name
(excluding punctuation and spaces) in NSLDS (current or
history). If fewer than five characters, all characters must match;
and
Date of Birth
Year matches exactly; or
Year matches plus or minus one, with month matching exactly;
or
Year matches plus or minus ten, with month and day matching
exactly; or
Incoming DOB is real and NSLDS’ DOB is one of the following
plug dates: 19000101, 18991231, 18581117, 19581117,
19040404, 19600101, or 19??1111, where ?? can be any year.
For loans or grants made before 1-1-1997, incoming DOB is plug
date and NSLDS DOB is a real date.
Note: When NSLDS performs the analysis on the three of first four
characters in first name or five of first seven characters in last name,
the letters must match in the same sequence. For example, Nary and
Mary would match, as “ary” is in same sequential order. So would
Maty and Mary, as “may” is in the same sequential order.
5. Match on student SSN and a single loan is found using the nonstudent related identifiers. This loan was last reported on by the current
provider.
When this Loan Identifier information changes, leave the existing
value in this field and report the new value in the New Student’s
Social Security Number field (e.g., its counterpart New Identifier). Do
this until the updated information is accepted by NSLDS. Once
accepted, the updated value is reported in the standard Loan
Identifier field and the New field is filled with the default value
(zeroes or blanks).
Changes made to Loan Identifier fields are mapped as a block, so
when the information contained in one of the key data elements is
changed, the information belonging in all of them must be reconfirmed. Therefore, fill all the New Identifier fields (listed below)
for this loan with the values that they should contain whether
those values are new ones or the ones that you have been reporting
all along.
Changes made to Identifiers are processed before Past Period
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Appendix A: Data Dictionary
Student’s Social Security Number
Change records are processed. Therefore, if you are submitting an
Identifier change and a PPC against the same loan record in the
same reporting cycle, the PPC should refer to the New Identifiers,
not the old. We recommend submitting PPC changes after the
Identifier changes have passed NSLDS’ Load-Level edits (e.g., they
do not appear on the subsequent Load Process Error File).
Part of Event Type
Loan Identifier / Student Identifier
Companion Field(s)
Linked through edit
Date of Student’s Birth (022)
Student’s First Name (023)
Student’s Last Name (076)
Student’s Social Security Number Indicator (074)
Related field that checks value here
Default Value / Use
Reporting
PLUS Borrower’s First Name (071)
Remaining Identifier Fields
Code for Original School (027)
Date of Guaranty (025)
Date of Student’s Birth (022)
Indicator of Separate Loan (026)
PLUS Borrower’s Social Security Number (028)
Student’s First Name (023)
Type of Loan (024)
Remaining ‘New Identifier’ Fields
New Code for Original School (047)
New Date of Guaranty (045)
New Date of Student’s Birth (042)
New Indicator of Separate Loan (046)
New Student’s First Name (043)
New Type of Loan (044)
Must always be filled.
Report in regular update.
March 2019
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Appendix A: Data Dictionary
Student’s Social Security Number
Edit
Level
Verifies
DomainLevel
Error
If SSN Indicator is
‘R’ (i.e., SSN is Real),
this field must be
numeric.
Isn’t numeric.
0235
Invalid Student SSN
RecordLevel
Error
Must be reported.
Is blank or zeroes.
0258
Student SSN is required
LoadLevel
Error
NSLDS determines
whether NSLDS
database already
has a different
student associated
with that SSN. (See
comments.)
Conflicting first
name or date of
birth information
exists.
0408
Student SSN currently used by another
Student
Date Revised
Error
Error
No.
Error Message
3-13-2006
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Appendix A: Data Dictionary
Date of Student’s Birth
Loan
Identifier
History
Kept
Reason
-ability
Date Sequence Edit
Type
Size
Position
Field Code
Yes
No
No
No
Date
8
13-20
022
Description
Date when a Title IV aid recipient or beneficiary was born.
Comments
Report the actual Date of Student’s Birth on all loans.
If the Date of Guaranty is on or before the Initial Load Date, a plug
date of ‘19000101’ may be used until actual Date of Student’s Birth
can be determined. (See edits.)
When this Loan Identifier information changes, leave the existing
date in this field and report the new date in the ‘New Date of
Student’s Birth’ field (i.e., its counterpart ‘New’ Identifier). Do this
until the updated information is accepted by NSLDS. Once accepted,
the updated value is reported in the standard Loan Identifier field
and the ‘New’ field is filled with the default value (zeroes or blanks).
Changes made to Loan Identifier fields are mapped as a block, so
when the information contained in one of the key data elements is
changed; the information belonging in all of them must be reconfirmed. Therefore, fill ALL the New Identifier fields (listed below)
for this loan with the values that they should contain whether
those values are new ones or the ones that you have been reporting
all along.
Changes made to Identifiers are processed before Past Period
Change records are processed. Therefore, if you are submitting an
Identifier change and a PPC against the same loan record in the
same reporting cycle, the PPC should refer to the New Identifiers,
not the old. We recommend submitting PPC changes after the
Identifier changes have passed all NSLDS edits (i.e., they do not
appear on the subsequent Load Processing Error File.)
Part of Event Type
Student Identifier
Companion Field(s)
Linked through edit
Date of Guaranty (025)
Initial Load Date (007) (on Header record)
Related field that checks value here
Student’s Social Security Number (021)
Remaining Identifier Fields
Code for Original School (027)
Date of Guaranty (025) [Also linked through separate edit]
Indicator of Separate Loan (026)
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Appendix A: Data Dictionary
Date of Student’s Birth
Default Value / Use
Reporting
Edit
Level
Verifies
PLUS Borrower’s Social Security Number (028)
Student’s First Name (023)
Student’s Social Security Number (021)
Type of Loan (024)
Remaining ‘New Identifier’ Fields
New Code for Original School (047)
New Date of Guaranty (045)
New Date of Student’s Birth (042)
New Indicator of Separate Loan (046)
New PLUS Borrower’s Social Security Number (048)
New Student’s First Name (043)
New Student’s Social Security Number (041)
New Type of Loan (044)
Must always be filled.
Report in regular update.
Error
Error
No.
Error Message
DomainLevel
Error
Must be a valid
date.
Invalid date.
0233
Invalid Student Date of Birth
DomainLevel
Error
Must be reported.
Is zeroes.
0264
Student Date of Birth is required
RecordLevel
Error
Plug date is not
allowed if Date of
Guaranty is later
than Initial Load
Date.
Plug date was
used for loan that
had a Date of
Guaranty that was
later than the
Initial Load Date.
0102
19000101 is invalid if Date of Guaranty is
greater than Init Load Date
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Appendix A: Data Dictionary
Date of Student’s Birth
RecordLevel
Error
CCYY of Student’s
Birth must be
earlier than CCYY of
Submittal Receive
Data on Header
Record.
CCYY is same or
later.
0131
Date of Student’s Birth must be less than
Submittal Date
Note: Only checked
if Date of Guaranty
is invalid.
RecordLevel
Error
Date of Student’s
Birth must be on or
after the Date of
Guaranty less 99
years.
Date of Student’s
Birth is before the
Date of Guaranty
less 99 years.
0558
Date must be = or greater than Date of
Guaranty – 99 years
RecordLevel
Error
Date of Student’s
Birth must be on or
before the Date of
Guaranty less 12
years.
Date of Student’s
Birth is after the
Date of Guaranty
less 12 years.
0559
Date must be = or less than Date of
Guaranty – 12 years
Date Revised
5-26-2000
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Appendix A: Data Dictionary
Student’s First Name
Loan
Identifier
History
Kept
Reason
-ability
Date Sequence
Edit
Type
Size
Position
Field Code
Yes
Yes
No
No
Character
12
21-32
023
Description
Title IV aid recipient or beneficiary’s first name.
Comments
If first name exceeds 12 characters, drop characters in excess of 12.
This field must contain a value greater than spaces and be leftjustified.
If student has no first name, enter value ‘NFN’.
Do not enter personal titles (e.g., Mr., Mrs., Dr., Lt.) in this field.
If NSLDS contains only an initial for this field (e.g., ‘J’ or ‘J.’) and a
plug date of birth, it will not accept an update of the actual name
(e.g., ‘Jane’) or Date of Birth from the agency because there is not
enough specific information to ensure a proper match. However, if a
real Date of Birth is on record, the Student’s First Name and Date of
Birth fields may both be updated.
After the Student’s First Name field is updated from an initial to the
actual name, matches on the initial alone will no longer be possible.
When this Loan Identifier information changes, leave the existing
name in this field and report the new name in the ‘New Student’s
First Name’ field (i.e., its counterpart ‘New’ Identifier). Do this until
the updated information is accepted by NSLDS. Once accepted, the
updated value is reported in the standard Loan Identifier field and
the ‘New’ field is filled with the default value (zeroes or blanks).
Changes made to Loan Identifier fields are mapped as a block, so
when the information contained in one of the key data elements is
changed, the information belonging in all of them must be reconfirmed. Therefore, fill ALL the New Identifier fields (listed below)
for this loan with the values that they should contain whether
those values are new ones or the ones that you have been reporting
all along.
Changes made to Identifiers are processed before Past Period
Change records are processed. Therefore, if you are submitting an
Identifier change and a PPC against the same loan record in the
same reporting cycle, the PPC should refer to the New Identifiers,
not the old. We recommend submitting PPC changes after the
Identifier changes have passed all NSLDS edits (i.e., they do not
appear on the subsequent Load Processing Error File).
Part of Event Type
Student Identifier
March 2019
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Appendix A: Data Dictionary
Student’s First Name
Companion Field(s)
Default Value / Use
Reporting
Edit
Level
Verifies
Related fields that check value here
PLUS Borrower’s First Name (071)
Student’s Social Security Number (021)
Remaining Identifier Fields
Code for Original School (027)
Date of Guaranty (025)
Date of Student’s Birth (022)
Indicator of Separate Loan (026)
PLUS Borrower’s Social Security Number (028)
Student’s Social Security Number (021)
Type of Loan (024)
Remaining ‘New Identifier’ Fields
New Code for Original School (047)
New Date of Guaranty (045)
New Date of Student’s Birth (042)
New Indicator of Separate Loan (046)
New PLUS Borrower’s Social Security Number (048)
New Student’s Social Security Number (041)
New Type of Loan (044)
Must always be filled.
Report in regular update.
Error
Error
No.
Error Message
DomainLevel
Error
Must be leftjustified.
Isn’t left-justified.
0166
Field must be left-justified
DomainLevel
Error
Must be reported.
Is blank.
0260
Student First Name is required
Date Revised
5-26-2000
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Appendix A: Data Dictionary
Type of Loan
Loan
Identifier
History
Kept
Reason
-ability
Date Sequence
Edit
Type
Size
Position
Field Code
Yes
No
Yes
No
Character
2
33-34
024
Description
Code indicating type of aid received or guaranteed.
Comments
Must be a valid code from the Loan Type Code Table (Appendix B–
Table B-12).
When this Loan Identifier information changes, leave the existing
type in this field and report the new type in the ‘New Type of Loan’
field (i.e., its counterpart ‘New’ Identifier). Do this until the updated
information is accepted by NSLDS. Once accepted, the updated
value is reported in the standard Loan Identifier field and the ‘New’
field is filled with the default value (zeroes or blanks).
Changes made to Loan Identifier fields are mapped as a block, so
when the information contained in one of the key data elements is
changed, the information belonging in all of them must be reconfirmed. Therefore, fill ALL the New Identifier fields (listed below)
for this loan with the values that they should contain whether
those values are new ones or the ones that you have been reporting
all along.
Changes made to Identifiers are processed before Past Period
Change records are processed. Therefore, if you are submitting an
Identifier change and a PPC against the same loan record in the
same reporting cycle, the PPC should refer to the New Identifiers,
not the old. We recommend submitting PPC changes after the
Identifier changes have passed all NSLDS edits (i.e., they do not
appear on the subsequent Load Processing Error File).
Part of Event Type
Loan Identifier
Companion Field(s)
Related fields that check value here
Amount of Guaranty (025)
Code for Current School (102)
Code for Enrollment Status (132)
Code for Original School (027)
Date Deferment Starts (092)
Date Enrollment Period Begins (077)
Date Enrollment Period Ends (078)
Date Enrollment Status Effective (131)
Date Entered Repayment (Date of Maturity) (060)
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Type of Loan
Date of Anticipated Completion (133)
Date of Disbursement (066)
Date of Guaranty (025)
Date of Guaranty Agency Principal/Interest Collections (123)
Date of Loan Status (062)
Date of PLUS Borrower’s Birth (073)
Date of TOP Principal/Interest Collections (127)
Indicator of Subsidy (149)
PLUS Borrower’s First Name (071)
PLUS Borrower’s Last Name (072)
PLUS Borrower’s Middle Initial (086)
PLUS Borrower’s Social Security Number (028)
PLUS Borrower’s Social Security Number Indicator (070)
PLUS Borrower’s State of Residence (087)
Student’s Academic Level (075)
Student’s Driver’s License Number (080)
Student’s Driver’s License State (081)
Type of Deferment (091)
Remaining Identifier Fields
Code for Original School (027)
Date of Guaranty (025)
Date of Student’s Birth (022)
Indicator of Separate Loan (026)
PLUS Borrower’s Social Security Number (028)
Student’s First Name (023)
Student’s Social Security Number (021)
Remaining ‘New Identifier’ Fields
New Code for Original School (047)
New Date of Guaranty (045)
New Date of Student’s Birth (042)
New Indicator of Separate Loan (046)
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Appendix A: Data Dictionary
Type of Loan
Default Value / Use
Reporting
Edit
Level
Verifies
New PLUS Borrower’s Social Security Number (048)
New Student’s First Name (043)
New Student’s Social Security Number (041)
Must always be filled.
Report in regular update.
Error
Error
No.
Error Message
DomainLevel
Error
Must be reported.
Is blank.
0111
Type of Loan is required
RecordLevel
Error
Must be a valid
code from the Loan
Type Code Table.
Invalid code.
0238
Invalid Type of Loan
Date Revised
6-16-2003
March 2019
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Appendix A: Data Dictionary
Date of Guaranty
Loan
Identifier
History
Kept
Reason
-ability
Date Sequence Edit
Type
Size
Position
Field Code
Yes
No
Yes
No
Date
8
35-42
025
Description
Date when an FFELP loan was originally guaranteed.
Comments
When this Loan Identifier information changes, leave the existing
date in this field and report the new date in the ‘New Date of
Guaranty’ field (i.e., its counterpart ‘New’ Identifier). Do this until the
updated information is accepted by NSLDS. Once accepted, report
the updated value in the standard Loan Identifier field and fill the
‘New’ field with the default value (zeroes or blanks).
Changes made to Loan Identifier fields are mapped as a block, so
when the information contained in one of the key data elements is
changed; the information belonging in all of them must be reconfirmed. Therefore, fill ALL the New Identifier fields (listed below)
for this loan with the values that they should contain whether
those values are new ones or the ones that you have been reporting
all along.
Changes made to Identifiers are processed before Past Period
Change records are processed. Therefore, if you are submitting an
Identifier change and a PPC against the same loan record in the
same reporting cycle, the PPC should refer to the New Identifiers,
not the old. We recommend submitting PPC changes after the
Identifier changes have passed all NSLDS edits (i.e., they do not
appear on the subsequent Load Processing Error File).
For blanket guarantees Date should be less than or equal to Date of
First Disbursement by the lender.
Part of Event Type
Loan Identifier
Companion Field(s)
Linked through edit
Code for Loan Status (063)
Date Guaranty Transferred (090)
Submittal (Extract) Date (004) (Header record)
Type of Loan (024)
Related fields that check value here
Code for Current Holder Lender (134)
Code for Current School (102)
Code for Enrollment Status (132)
Code for Original School (027)
Code for Originating FFELP Lender (089)
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Appendix A: Data Dictionary
Date of Guaranty
Date Claim Paid (106)
Date Deferment Starts (092)
Date Enrollment Period Begins (077)
Date Enrollment Period Ends (078)
Date Enrollment Status Effective (131)
Date Entered Repayment (Date of Maturity) (060)
Date Guaranty Transferred (090)
Date Loan Sold (141)
Date of Anticipated Completion (133)
Date of Cancellation (064)
Date of Disbursement (066)
Date of Guaranty Agency Bankruptcy Claim Refunds (145)
Date of Guaranty Agency Principal/Interest Collections (123)
Date of Loan Status (062)
Date of Outstanding Accrued Interest Balance (137)
Date of Outstanding Principal Balance (135)
Date of PLUS Borrower’s Birth (073)
Date of Refund on Claims (099)
Date of Refund to Lender (101)
Date of Servicer Responsibility (150)
Date of Student’s Birth (022)
Date of TOP Principal/Interest Collections (127)
Date Reinsurance Claim Requested (117)
Date Repurchased (120)
PLUS Borrower’s State of Residence (087)
Student’s Academic Level (075)
Type of Deferment (091)
Remaining Identifier Fields
Code for Original School (027)
Date of Student’s Birth (022)
Indicator of Separate Loan (026)
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Appendix A: Data Dictionary
Date of Guaranty
Default Value / Use
Reporting
Edit
Level
Verifies
PLUS Borrower’s Social Security Number (028)
Student’s First Name (023)
Student’s Social Security Number (021)
Type of Loan (024)
Remaining ‘New Identifier’ Fields
New Code for Original School (047)
New Date of Student’s Birth (042)
New Indicator of Separate Loan (046)
New PLUS Borrower’s Social Security Number (048)
New Student’s First Name (043)
New Student’s Social Security Number (041)
New Type of Loan (044)
Must always be filled.
Report in regular update.
Error
Error
No.
Error Message
DomainLevel
Error
Must be reported.
Contains zeroes.
0153
Date of Guaranty is required
DomainLevel
Error
Must be a valid
date.
Invalid date.
0194
Invalid Date of Guaranty
RecordLevel
Error
For CL loans, date
must be on or after
the program start
date (19860407).
Date of Guaranty
is earlier than
program start
date.
0550
Date for CL loan must be = or greater
than 19860407
RecordLevel
Error
For PL loans, date
must be on or after
the program start
date (19810101).
Date of Guaranty
is earlier than
program start
date.
0551
Date for PL loan must be = or greater
than 19810101
RecordLevel
Error
For RF loans, date
must be on or after
the program start
date (19861017).
Date of Guaranty
is earlier than
program start
date.
0552
Date for RF loan must be = or greater
than 19861017
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Date of Guaranty
RecordLevel
Error
For SF loans, date
must be on or after
the program start
date (19651108).
Date of Guaranty
is earlier than
program start
date.
0553
Date for SF loan must be = or greater
than 19651108
RecordLevel
Error
For SL loans, date
must be on or after
the program start
date (19810101).
Date of Guaranty
is earlier than
program start
date.
0554
Date for SL loan must be = or greater
than 19810101
RecordLevel
Error
For SU loans, date
must be on or after
the program start
date (19921001).
Date of Guaranty
is earlier than
program start
date.
0555
Date for SU loan must be = or greater
than 19921001
RecordLevel
Error
For all loan types,
date must be on or
before the
Submittal (Extract)
Date.
Date of Guaranty
is after the
Submittal (Extract)
Date.
0556
Date must be = or less than Submittal
Date
RecordLevel
Error
For SL loans, date
must be on or
before 19960630.
Date of Guaranty
is after 19960630.
0557
Date for SL loans must be = or less than
19960630
RecordLevel
Error
Each loan record on
Database Extract
file must have
unique loan
identifiers that are
SSN, Type of Loan,
Date of Guaranty,
Indicator of
Separate Loan,
Code for Original
School, and PLUS
Borrower’s SSN.
Two or more loans
have the same
loan identifiers
and appear to be
duplicates.
0671
Identifiers must be unique on each detail
record
RecordLevel
Error
For UI Loan Status,
date must be on or
after the inception
of the HEA
(19651108).
Date of Guaranty
is earlier than
inception of HEA.
0711
For UI Loan Status, Date must be = or
greater than 19651108
RecordLevel
Error
For loans
transferred, date
must be on or after
the inception of the
HEA (19651108).
Date of Guaranty
is earlier than
inception of HEA.
0712
For transferred loans, Date must be = or
greater than 19651108
Note: All loans
associated with
this problem
receive this error.
March 2019
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Appendix A: Data Dictionary
Date of Guaranty
RecordLevel
Error
For GB loans, date
must be on or after
the program start
date (20060701).
Date Revised
Date of Guaranty
is earlier than
program start
date.
0734
Date for GB loans must be = or greater
than 20060701
7-03-2006
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Appendix A: Data Dictionary
Indicator of Separate Loan
Loan
Identifier
History
Kept
Reason
-ability
Date Sequence
Edit
Type
Size
Position
Field Code
Yes
No
No
No
Character
1
43
026
Description
An indicator used to differentiate among multiple loans of the same type
that have the same guaranty date for the same student attending the
same school.
Comments
When a Guaranty Agency reports two or more loans that have
identical values in all of the following fields – Student’s Social
Security Number, Date of Student’s Birth, Student’s First Name, Type
of Loan, Date of Guaranty, and Code for Original School – those
loans are differentiated by the value in this field.
The need to increment this indicator may also arise if another
Guaranty Agency also reports on a loan that has that same guaranty
date for the same student attending the same school.
The indicator must be a single character, between ‘A’ and ‘Z’.
It is recommended that you increment the indicator sequentially,
starting with ‘A’. (For example, on the same date, you issue three
loans that all have the same identifiers listed above. Loan 1 should
have an Indicator of ‘A’, Loan 2 should be ‘B’, and Loan 3 should be
‘C’. Note that if you issue a fourth loan on another date – even if all
the identifiers listed above are identical – you should start with ‘A’
again because the Date of Guaranty will be different.)
It is recommended that you set the Indicator to ‘A’ if there is one
loan being issued.
This indicator must be reported every time data is submitted about
the loan.
When more than one loan exists for the same student, at the same
school, with the same Date of Guaranty, and the only key identifier
that differs between the loans is the PLUS Borrower’s SSN (e.g., one
parent signed one loan, the second parent signed the other), the
loans must be assigned different Indicators (e.g., ‘A’ and ‘B’).
When the Indicator is used correctly, it is unlikely that it will reach
maximum value. If you have reached ‘Z’, it may be because you have
been incrementing the Indicator on non-identical records.
When you get error 0526 in your Load Processing Error File, the
‘Value of Field in Error’ displays the next available Indicator of
Separate Loan.
When this Loan Identifier information changes, leave the existing
value in this field and report the new value in the ‘New Indicator of
Separate Loan’ field (i.e., its counterpart ‘New’ Identifier). Do this
until the updated information is accepted by NSLDS. Once accepted,
the updated value is reported in the standard Loan Identifier field
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Indicator of Separate Loan
and the ‘New’ field is filled with the default value (zeroes or blanks).
Changes made to Loan Identifier fields are mapped as a block, so
when the information contained in one of the key data elements is
changed, the information belonging in all of them must be reconfirmed. Therefore, fill ALL the New Identifier fields (listed below)
for this loan with the values that they should contain whether
those values are new ones or the ones that you have been reporting
all along.
Changes made to Identifiers are processed before Past Period
Change records are processed. Therefore, if you are submitting an
Identifier change and a PPC against the same loan record in the
same reporting cycle, the PPC should refer to the New Identifiers,
not the old. We recommend submitting PPC changes after the
Identifier changes have passed all NSLDS edits (i.e., they do not
appear on the subsequent Load Processing Error File).
On November 13, 1997, the Emergency Student Loan Consolidation
Act of 1997 was enacted. This legislative action allows guaranty
agencies to include Federal Direct Loans in FFELP Consolidation
Loans. Several guaranty agencies have questioned the impact of this
new legislation on NSLDS reporting. NSLDS does not presently
require any changes to NSLDS reporting. However, since the HEAL
portion of a Consolidation loan has a different interest cap, and
borrowers retain subsidy on any subsidized portion of the
underlying loans, many lenders and servicers must separate these
balances from the rest of the loan for servicing purposes. When
separate loans must be created and the lender/servicer is unable to
aggregate totals for NSLDS reporting, most agencies maintain the
loan(s) in the same manner as the lender/servicer does in order to
prevent loan matching problems. When this occurs, NSLDS requests
that the guaranty agency report the loans so it is easy to recognize
that the multiple consolidation loans for a single borrower are, in
fact, a single consolidation. NSLDS requests that all of the
unaggregated loans have the same Date of Guaranty and a different
Indicator of Separate Loans. Take, for example, the case of a
borrower consolidating loans totaling $50,000. The loan is composed
of HEAL, Stafford subsidized, and Stafford unsubsidized, and the
lender is unable to aggregate the totals for NSLDS reporting. NSLDS
requests that the loans be reported as
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Indicator of Separate Loan
Underlying
Loan
Date of
Guaranty
Loan
Type
HEAL
$25,000
3/15/98
CL
3/15/98
CL
B
Stafford unsub
3,000
3/15/98
CL
C
Loan Identifier
Companion Field(s)
Reporting
Edit
Level
DomainLevel
Error
Verifies
Must contain a
character between
‘A’ and ‘Z’.
Total
A
Stafford sub
12,000
Part of Event Type
Default Value / Use
Indicator
of Separate
Loan
Remaining Identifier Fields
Code for Original School (027)
Date of Guaranty (025)
Date of Student’s Birth (022)
PLUS Borrower’s Social Security Number (028)
Student’s First Name (023)
Student’s Social Security Number (021)
Type of Loan (024)
Remaining ‘New Identifier’ Fields
New Code for Original School (047)
New Date of Guaranty (045)
New Date of Student’s Birth (042)
New PLUS Borrower’s Social Security Number (048)
New Student’s First Name (043)
New Student’s Social Security Number (041)
New Type of Loan (044)
Must always be filled.
Report in regular update.
Error
Error
No.
Contains wrong
value.
0396
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Invalid Indicator of Separate Loan
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Indicator of Separate Loan
LoadLevel
Error
If two or more GAs
report loans with
identical identifiers
and the same
Indicator of
Separate Loan, the
Indicator has
reached its
maximum value.
Duplicate loan
exists, and
Indicator has
reached maximum
value of ‘Z’.
0259
Ind of Separate Loan has Reached Max
Value for This Loan
Duplicate loan
exists.
0526
Dup Loan exists for another GA,
increment Ind of Sep Loan.
(This error is
reported when the
Indicator has
reached its
maximum value.)
LoadLevel
Error
If two or more GAs
report loans with
identical identifiers
and the same
Indicator of
Separate Loan, the
second will produce
an error.
(This error is also generated when GA
attempts to report transferred loan
without Date of Guaranty Transferred.)
(This error is
reported when the
Indicator has not
reached its
maximum value.)
Date Revised
6-16-2003
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Code for Original School
Loan
Identifier
History
Kept
Reason
-ability
Date Sequence Edit
Type
Size
Position
Field Code
Yes
No
No
No
Numeric
8
44-51
027
Description
An eight-digit code, known as the OPE code, identifying the original
school at which the student was enrolled or accepted for enrollment
when the loan was made.
Comments
Use a valid OPE School and Branch Code for all loans.
If code is not available and Date of Guaranty was before January 1,
1984, you may use the plug value ‘99999900’.
If the Type of Loan is ‘CL’, use 88888800.
If the Type of Loan is ‘RF’, use 88888811.
When this Loan Identifier information changes, leave the existing
code in this field and report the new code in the ‘New Code for
Original School’ field (i.e., its counterpart ‘New’ Identifier). Do this
until the updated information is accepted by NSLDS. Once accepted,
the updated value is reported in the standard Loan Identifier field
and the ‘New’ field is filled with the default value (zeroes or blanks).
Changes made to Loan Identifier fields are mapped as a block, so
when the information contained in one of the key data elements is
changed, the information belonging in all of them must be reconfirmed. Therefore, fill ALL the New Identifier fields (listed below)
for this loan with the values that they should contain whether
those values are new ones or the ones that you have been reporting
all along.
Changes made to Identifiers are processed before Past Period
Change records are processed. Therefore, if you are submitting an
Identifier change and a PPC against the same loan record in the
same reporting cycle, the PPC should refer to the New Identifiers,
not the old. We recommend submitting PPC changes after the
Identifier changes have passed all NSLDS edits (i.e., they do not
appear on the subsequent Load Processing Error File).
Part of Event Type
Loan Identifier
Companion Field(s)
Linked through edit
Date of Guaranty (025)
Type of Loan (024)
Remaining Identifier Fields
Date of Guaranty (025)
Date of Student’s Birth (022)
Indicator of Separate Loan (026)
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Code for Original School
Default Value / Use
Reporting
Edit
Level
Verifies
PLUS Borrower’s Social Security Number (028)
Student’s First Name (023)
Student’s Social Security Number (021)
Type of Loan (024)
Remaining ‘New Identifier’ Fields
New Date of Guaranty (045)
New Date of Student’s Birth (042)
New Indicator of Separate Loan (046)
New PLUS Borrower’s Social Security Number (048)
New Student’s First Name (043)
New Student’s Social Security Number (041)
New Type of Loan (044)
Must always be filled.
Report in regular update.
Error
Error
No.
Error Message
DomainLevel
Error
Must be reported.
Contains zeroes.
0128
Code for Original School is required
DomainLevel
Error
Must be numeric.
Isn’t numeric.
0181
Invalid Code for Original School
RecordLevel
Error
Must contain
‘88888800’ if Type
of Loan is ‘CL’
(Consolidated).
Contains wrong
value.
0181
Invalid Code for Original School
RecordLevel
Error
Must contain
‘88888811’ if Type
of Loan is ‘RF’
(Refinanced).
Contains wrong
value.
0181
Invalid Code for Original School
RecordLevel
Error
If Date of Guaranty
is January 1, 1984
or later, ‘99999900’
is not valid.
Contains wrong
value.
0237
Invalid value when Dt of GA > or =
19840101
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Code for Original School
LoadLevel
Error
Must be a valid OPE
Code.
Date Revised
Invalid code.
0181
Invalid Code for Original School
5-26-2000
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PLUS Borrower’s Social Security Number
Loan
Identifier
History
Kept
Reason
-ability
Date Sequence
Edit
Type
Size
Position
Field Code
Yes
Yes
No
No
Character
9
52-60
028
Description
PLUS Borrower’s Social Security Number.
Comments
May be a real or pseudo Social Security Number (SSN).
Whenever a real SSN is located for a borrower, the Data Provider
must change the Pseudo SSN to the real SSN.
SSN history should be maintained during SSN changes and updates.
All student loan records should be merged into the current SSN by
using the current and new identifier fields.
Where a real SSN is not on file, a pseudo SSN must be generated for
the record, as follows:
The first position of the SSN must contain a ‘9’ to clearly identify
the record as a pseudo SSN. The second through fourth
positions must contain the Guaranty Agency’s code. Pseudo
SSNs must be unique to each borrower , so one borrower’s
records can be distinguished from another’s. Using the Guaranty
Agency’s code will help ED to distinguish the pseudo SSNs
reported by different agencies.
A pseudo SSN may not be used in place of a real one if the Data
Provider has the real SSN.
When a loan is transferred to your agency from another and it
identifies the borrower with a pseudo SSN, do not change the
Guaranty Agency Code portion of the number to your own agency’s
code.
Whenever a PLUS Borrower’s SSN is reported, the system checks
whether the number has already been reported to NSLDS. If not, the
student is added to NSLDS. If it was previously reported, NSLDS uses
the following match logic to confirm the identity of the PLUS
borrower.
1. First Name and Date of Birth (DOB) matches.
First Name
Three of first four characters of first name on incoming record
(excluding punctuation and spaces) match three of four
characters of first name (excluding punctuation and spaces) in
NSLDS (current or history), or alias matches exactly. The letters
must match in the same sequence. If fewer than three characters,
all characters must match;
and
Date of Birth
Year matches exactly; or
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Year matches plus or minus one, with month matching exactly;
or
Year matches plus or minus ten, with month and day matching
exactly; or
Incoming DOB is real and NSLDS’ DOB is one of the following
plug dates: 19000101, 18991231, 18581117, 19581117,
19040404, 19600101, or 19??1111, where ?? can be any year.
Note: When NSLDS performs the analysis on the three of first four
characters in first name or five of first seven characters in last name, the
letters must match in the same sequence. For example, Nary and Mary
would match, as “ary” is in same sequential order. So would Maty and
Mary, as “may” is in the same sequential order.
2. Transposed first name and last name with DOB match.
Last Name
Three of the first four characters of last name on incoming
record (excluding punctuation and spaces) match three of first
four characters of first name (excluding punctuation and spaces)
in NSLDS (current or history); and
Date of Birth
Year matches exactly; or
Year matches plus or minus one, with month matching exactly;
or
Year matches plus or minus ten, with month and day matching
exactly; or
Incoming DOB is real and NSLDS’ DOB is one of the following
plug dates: 19000101, 18991231, 18581117, 19581117,
19040404, 19600101, or 19??1111, where ?? can be any year.
3. Match on first initial of first name when NSLDS’ first name is only an
initial and no other first names exist in NSLDS.
First Name
Incoming first name begins with same letter as NSLDS’ first
initial (a name that is an initial only or an initial followed by a
period, not a comma, and no first name in history); and
Date of Birth
Exact match and is not a plug date: 19000101, 18991231,
18581117, 19581117, 19040404, 19600101, or 19??1111, where
?? can be any year. (Note: If both incoming and NSLDS have
same plug date, this is considered an exact match.)
4. Match on first initial and part of last name with DOB match.
First Name
First character of first name matches first character of first name
or first initial (current or history); and
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PLUS Borrower’s Social Security Number
Last Name
Five of first seven characters of last name (excluding punctuation
and spaces) match five of first seven characters of last name
(excluding punctuation and spaces) in NSLDS (current or
history). If fewer than five characters, all characters must match;
and
Date of Birth
Year matches exactly; or
Year matches plus or minus one, with month matching exactly;
or
Year matches plus or minus ten, with month and day matching
exactly; or
Incoming DOB is real and NSLDS’ DOB is one of the following
plug dates: 19000101, 18991231, 18581117, 19581117,
19040404, 19600101, or 19??1111, where ?? can be any year.
For loans or grants made before 1-1-1997, incoming DOB is plug
date and NSLDS DOB is a real date.
Note: When NSLDS performs the analysis on the three of first four
characters in first name or five of first seven characters in last name,
the letters must match in the same sequence. For example, Nary and
Mary would match, as “ary” is in same sequential order. So would
Maty and Mary, as “may” is in the same sequential order.
5. Match on student SSN, and a single loan or grant overpayment is
found using the non-student related identifiers. This loan or grant
overpayment was last reported on by the current provider.
When more than one loan exists for the same student, at the same
school, with the same Date of Guaranty, and the only key identifier
that differs between the loans is the PLUS Borrower’s SSN (e.g.,
Where one parent signed one loan, the second parent signed the
other – as opposed to an inconsistency or error with the number
itself), each of the loans must be assigned a different Indicator of
Separate Loan.
When this Loan Identifier information changes which includes a
change from one parent to the other, leave the existing value in this
field and report the new value in the ‘New PLUS Borrower’s Social
Security Number’ field (i.e., its counterpart ‘New’ Identifier). Do this
until the updated information is accepted by NSLDS. Once accepted,
the updated value is reported in the standard Loan Identifier field
and the ‘New’ field is filled with the default value (zeroes or blanks).
Changes made to Loan Identifier fields are mapped as a block, so
when the information contained in one of the key data elements is
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PLUS Borrower’s Social Security Number
changed, the information belonging in all of them must be reconfirmed. Therefore, fill ALL the New Identifier fields (listed below)
for this loan with the values that they should contain whether
those values are new ones or the ones that you have been reporting
all along.
Changes made to Identifiers are processed before Past Period
Change records are processed. Therefore, if you are submitting an
Identifier change and a PPC against the same loan record in the
same reporting cycle, the PPC should refer to the New Identifiers,
not the old. We recommend submitting PPC changes after the
Identifier changes have passed all NSLDS Load Processing Error File
(i.e., they do not appear on the subsequent Load Processing Error
File).
Part of Event Type
Loan Identifier
Companion Field(s)
Linked through edit
Date of PLUS Borrower’s Birth (073)
PLUS Borrower’s First Name (071)
PLUS Borrower’s Last Name (072)
PLUS Borrower’s Social Security Number Indicator (070)
Type of Loan (024)
Related field that checks value here
PLUS Borrower’s First Name (071)
Remaining Identifier Fields
Code for Original School (027)
Date of Guaranty (025)
Date of Student’s Birth (022)
Indicator of Separate Loan (026)
Student’s First Name (023)
Student’s Social Security Number (021)
Type of Loan (024)
Remaining ‘New Identifier’ Fields
New Code for Original School (047)
New Date of Guaranty (045)
New Date of Student’s Birth (042)
New Indicator of Separate Loan (046)
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PLUS Borrower’s Social Security Number
Default Value / Use
Reporting
New Student’s First Name (043)
New Student’s Social Security Number (041)
New Type of Loan (044)
Must always be filled for PLUS loans.
Report in regular update.
Edit
Level
Verifies
RecordLevel
Error
Must be numeric if
PLUS Borrower’s
Social Security
Number Indicator is
‘R’.
Isn’t numeric.
0160
Invalid PLUS Borrower SSN
RecordLevel
Error
Must be blank if
Type of Loan is other
than ‘PL’.
Isn’t blank.
0193
Field not required on this type of loan
RecordLevel
Error
This field must be
reported if Type of
Loan is ‘PL’.
Is blank.
0250
PLUS Borrower SSN is required
LoadLevel
Error
For loans already
reported to NSLDS,
the incoming PLUS
Borrower SSN is
associated to the
loan identified.
PLUS Borrower’s
SSN does not
match (See
comments).
0160
Invalid PLUS Borrower SSN
LoadLevel
Error
Whether NSLDS
database already has
a different PLUS
Borrower associated
with that SSN.
Conflicting first
name or date of
birth information
exists.
0409
PLUS Borrower SSN currently used by
another borrower
Date Revised
Error
Error
No.
Error Message
3-27-2007
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Record Type Indicator
Loan
Identifier
History
Kept
Reason
-ability
Date Sequence
Edit
Type
Size
Position
Field Code
No
N/A
No
N/A
Character
1
61
029
Description
Identifies type of record (i.e., Detail or Past Period Change).
Comments
For Detail records, report a blank in this field. DataPrep converts the
blank to an N.
For Past Period Change records, populate this field with a ‘Z’.
Part of Event Type
Not part of an event.
Companion Field(s)
None.
Default Value / Use
Report a blank.
Reporting
Edit
Level
Verifies
Report in regular update.
Error
Error
No.
Error Message
DomainLevel
Error
Record Type
Indicator is a space
or ‘Z’.
Is not blank or ‘Z’.
0252
Record Type Indicator must be Z or
spaces
RecordLevel
Error
Record Type
Indicator is ‘N’ or ‘Z’
in valid records that
are sent to NSLDS.
Is not ‘N’ or ‘Z’.
0339
Field must be ‘N’ or ‘Z’ in file received by
NSLDS
Date Revised
5-26-2000
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Action Code
Loan
Identifier
History
Kept
Reason
-ability
Date Sequence
Edit
Type
Size
Position
Field Code
No
N/A
No
N/A
Character
1
62
030
Description
Identifies action type.
Comments
Set this field to ‘F’ to force Delta Processing to submit a record to
NSLDS even though no changes were made to it since the last
submittal. (Typically, you would use this if you received a Load
Processing Error File for this record, but after review you determined
the information previously sent was correct. This could occur
because a SSN conflict was resolved, a school code was added, or
NSLDS modified the edits, thus clearing the condition that caused
the error in the first place.)
Note that setting this to ‘F’ will only apply to the next submittal. If
you need to re-send it again, you need to reset the value to ‘F’.
Setting the Action Code to ‘F’ does not bypass normal edits, it just
causes the record to be re-sent to NSLDS.
If no special conditions pertain, leave it blank. Delta processing will
set it to ‘A’ (Add) or ‘C’ (Change).
Part of Event Type
Not part of an event.
Companion Field(s)
None.
Default Value / Use
Report a blank if no special conditions apply.
Reporting
Edit
Level
RecordLevel
Error
Verifies
Must be ‘A’, ‘C’, or
‘F’.
Date Revised
Report in regular update.
Error
Error
No.
Contains wrong
value.
0171
Error Message
Invalid Action Code
5-26-2000
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New Student’s Social Security Number
Loan
Identifier
History
Kept
Reason
-ability
Date Sequence
Edit
Type
Size
Position
Field Code
Yes (New)
Yes
No
No
Character
9
63-71
041
Description
Title IV aid recipient or beneficiary’s Social Security Number.
Comments
May be a real or pseudo Social Security Number (SSN). A pseudo
SSN may not be used in place of a real one if the Data Provider has
the real SSN.
Whenever a real SSN is located for a borrower, the Data Provider
must change the Pseudo SSN to the real SSN.
SSN history should be maintained during SSN changes and updates.
All student loan records should be merged into the current SSN by
using the current and new identifier fields.
Where a real SSN is not on file, a pseudo SSN must be generated for
the record, as follows:
The first position of the SSN must contain a ‘9’ to clearly identify
the record as a pseudo SSN. The second through fourth
positions must contain the Guaranty Agency’s code. Pseudo
SSNs must be unique to each student, so one student’s records
can be distinguished from another’s. Using the Guaranty
Agency’s code will help ED to distinguish the pseudo SSNs
reported by different agencies.
If a pseudo SSN is used, it may not be substituted for a real SSN
if the Data Provider has the real SSN.
If a pseudo SSN is used, populate the student’s SSN Indicator
(Field 074) with a ‘P’.
When a loan is transferred to your agency from another and it
identifies the student with a pseudo SSN, do not change the
Guaranty Agency Code portion of the number to your own agency’s
code. This will create a new record.
Whenever a SSN is reported, the system checks whether the number
has already been reported to NSLDS. If not, the student is added to
NSLDS. If it was previously reported, NSLDS uses the following
match logic to confirm the identity of the person.
1. First Name and Date of Birth (DOB) matches.
First Name
Three of first four characters of first name on incoming record
(excluding punctuation and spaces) match three of four
characters of first name (excluding punctuation and spaces) in
NSLDS (current or history), or alias matches exactly. The letters
must match in the same sequence. If fewer than three characters,
all characters must match; and
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Date of Birth
Year matches exactly; or
Year matches plus or minus one, with month matching exactly;
or
Year matches plus or minus ten, with month and day matching
exactly; or
Incoming DOB is real and NSLDS’ DOB is one of the following
plug dates: 19000101, 18991231, 18581117, 19581117,
19040404, 19600101, or 19??1111, where ?? can be any year.
Note: When NSLDS performs the analysis on the three of first four
characters in first name or five of first seven characters in last name,
the letters must match in the same sequence. For example, Nary and
Mary
would match, as “ary” is in same sequential order. So would Maty
and Mary, as “may” is in the same sequential order.
2. Transposed first name and last name with DOB match.
Last Name
Three of the first four characters of last name on incoming
record (excluding punctuation and spaces) match three of first
four characters of first name (excluding punctuation and spaces)
in NSLDS (current or history); and
Date of Birth
Year matches exactly; or
Year matches plus or minus one, with month matching exactly;
or
Year matches plus or minus ten, with month and day matching
exactly; or
Incoming DOB is real and NSLDS’ DOB is one of the following
plug dates: 19000101, 18991231, 18581117, 19581117,
19040404, 19600101, or 19??1111, where ?? can be any year.
3. Match on first initial of first name when NSLDS’ first name is only an
initial and no other first names exist in NSLDS.
First Name
Incoming first name begins with same letter as NSLDS’ first
initial (a name that is an initial only or an initial followed by a
period, not a comma, and no first name in history); and
Date of Birth
Exact match and is not a plug date: 19000101, 18991231,
18581117, 19581117, 19040404, 19600101, or 19??1111, where
?? can be any year. (Note: If both incoming and NSLDS have
same plug date, this is considered an exact match.)
4. Match on first initial and part of last name with DOB match.
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First Name
First character of first name matches first character of first name
or first initial (current or history); and
Last Name
Five of first seven characters of last name (excluding punctuation
and spaces) match five of first seven characters of last name
(excluding punctuation and spaces) in NSLDS (current or
history). If fewer than five characters, all characters must match;
and
Date of Birth
Year matches exactly; or
Year matches plus or minus one, with month matching exactly;
or
Year matches plus or minus ten, with month and day matching
exactly; or
Incoming DOB is real and NSLDS’ DOB is one of the following
plug dates: 19000101, 18991231, 18581117, 19581117,
19040404, 19600101, or 19??1111, where ?? can be any year.
For loans or grants made before 1-1-1997, incoming DOB is plug
date and NSLDS DOB is a real date.
Note: When NSLDS performs the analysis on the three of first four
characters in first name or five of first seven characters in last name,
the letters must match in the same sequence. For example, Nary and
Mary would match, as “ary” is in same sequential order. So would
Maty and Mary, as “may” is in the same sequential order.
5. Match on student SSN, and a single loan or grant overpayment is
found using the non-student related identifiers. This loan or grant
overpayment was last reported on by the current provider.
When this Loan Identifier information changes, leave the existing
value in this field and report the new value in the New Student’s
Social Security Number field (e.g., its counterpart New Identifier). Do
this until the updated information is accepted by NSLDS. Once
accepted, the updated value is reported in the standard Loan
Identifier field and the New field is filled with the default value
(zeroes or blanks).
Changes made to Loan Identifier fields are mapped as a block, so
when the information contained in one of the key data elements is
changed, the information belonging in all of them must be reconfirmed. Therefore, fill all the New Identifier fields (listed below)
for this loan with the values that they should contain whether
those values are new ones or the ones that you have been reporting
all along.
Changes made to Identifiers are processed before Past Period
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Appendix A: Data Dictionary
New Student’s Social Security Number
Change records are processed. Therefore, if you are submitting an
Identifier change and a PPC against the same loan record in the
same reporting cycle, the PPC should refer to the New Identifiers,
not the old. We recommend submitting PPC changes after the
Identifier changes have passed NSLDS’ Load-Level edits (e.g., they
do not appear on the subsequent Load Process Error File).
Part of Event Type
Loan Identifier / Student Identifier
Companion Field(s)
Linked through edit
New Date of Student’s Birth (042)
New Student’s First Name (043)
Student’s Last Name (076)
Student’s Social Security Number Indicator (074)
Related field that checks value here
Default Value / Use
Reporting
PLUS Borrower’s First Name (071)
Remaining Identifier Fields
Code for Original School (027)
Date of Guaranty (025)
Date of Student’s Birth (022)
Indicator of Separate Loan (026)
PLUS Borrower’s Social Security Number (028)
Student’s First Name (023)
Type of Loan (024)
Remaining ‘New Identifier’ Fields
New Code for Original School (047)
New Date of Guaranty (045)
New Date of Student’s Birth (042)
New Indicator of Separate Loan (046)
New PLUS Borrower’s Social Security Number (048)
New Student’s First Name (043)
New Type of Loan (044)
Report blanks when Loan Identifier information has not changed.
Report actual value if change in Student’s Social Security Number occurs.
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New Student’s Social Security Number
Edit
Level
Verifies
Error
Error
No.
Error Message
DomainLevel
Error
If Student’s SSN
Indicator is ‘R’
(Real), this field
must be numeric
and not all zeroes.
Isn’t numeric or is
zeroes.
0224
Invalid New Student SSN
DomainLevel
Error
Change value given
when made to
another Loan
Identifier field.
No value entered
(whether new or
existing).
0246
New Student SSN is required
LoadLevel
Error
Whether NSLDS
database already
has a different
student associated
with that SSN. (See
comments.)
Conflicting first
name or date of
birth information
exists.
0407
New Student SSN currently used by
another student
Date Revised
3-13-2006
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New Date of Student’s Birth
Loan
Identifier
History
Kept
Reason
-ability
Date Sequence Edit
Type
Size
Position
Field Code
Yes (New)
No
No
No
Date
8
72-79
042
Description
Date when Title IV aid recipient or beneficiary was born.
Comments
When a student’s date of birth changes, leave the previously
reported date in the ‘Date of Student’s Birth’ field, and report the
new date here.
If the Date of Guaranty is on or before the Initial Load Date, a plug
date of ‘19000101’ date may be used until actual New Date of
Student’s Birth can be determined. (See edits.)
Changes made to Loan Identifier fields are mapped as a block, so
when the information contained in one of the key data elements is
changed, the information belonging in all of them must be reconfirmed. Therefore, fill ALL the New Identifier fields (listed below)
for this loan with the values that they should contain whether
those values are new ones or the ones that you have been reporting
all along.
Changes made to Identifiers are processed before Past Period
Change records are processed. Therefore, if you are submitting an
Identifier change and a PPC against the same loan record in the
same reporting cycle, the PPC should refer to the New Identifiers,
not the old. We recommend submitting PPC changes after the
Identifier changes have passed all NSLDS edits (i.e., they do not
appear on the subsequent Load Processing Error File).
Part of Event Type
Student Identifier
Companion Field(s)
Linked through edit
Initial Load Date (007) (on Header)
New Date of Guaranty (045)
Related field that checks value here
New Student’s Social Security Number (041)
Remaining Identifier Fields
Code for Original School (027)
Date of Guaranty (025)
Indicator of Separate Loan (026)
PLUS Borrower’s Social Security Number (028)
Student’s First Name (023)
Student’s Social Security Number (021)
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New Date of Student’s Birth
Default Value / Use
Reporting
Edit
Level
Verifies
DomainLevel
Error
Type of Loan (024)
Remaining ‘New Identifier’ Fields
New Code for Original School (047)
New Date of Guaranty (045)
New Indicator of Separate Loan (046)
New PLUS Borrower’s Social Security Number (048)
New Student’s First Name (043)
New Student’s Social Security Number (041)
New Type of Loan (044)
Report ‘00000000’ when Loan Identifier information has not changed.
Report actual value if change in Student’s Date of Birth occurs.
Error
Error
No.
Error Message
Must be a valid
date (if not zeroes).
Invalid date.
0225
Invalid New Student Date of Birth
DomainLevel
Error
Change value given
when made to
another Loan
Identifier field.
No value entered
here (whether new
or existing).
0244
New Student Date of Birth is required
RecordLevel
Error
If Date of Guaranty
is later than Date of
Initial Load,
‘19000101’ cannot
be reported.
Invalid date.
0102
19000101 is invalid when Date of
Guaranty > Init Load Date
RecordLevel
Error
CCYY of Student’s
Birth must be
earlier than CCYY of
Submittal Receive
Data on Header
Record.
CCYY is same or
later.
0151
New Student Date of Birth must be less
than Submittal Date
Note: Only checked
if Date of Guaranty
is invalid.
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New Date of Student’s Birth
RecordLevel
Error
New Date of
Student’s Birth
must be on or after
New Date of
Guaranty less 99
years.
New Date of
Student’s Birth is
before New Date
of Guaranty less
99 years.
0568
Date must be = or greater than New
Date of Guaranty - 99 years
RecordLevel
Error
New Date of
Student’s Birth
must be on or
before New Date of
Guaranty less 12
years.
New Date of
Student’s Birth is
after New Date of
Guaranty less 12
years.
0569
Date must be = or less than New Date of
Guaranty - 12 years
Date Revised
5-26-2000
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New Student’s First Name
Loan
Identifier
History
Kept
Reason
-ability
Date Sequence
Edit
Type
Size
Position
Field Code
Yes (New)
Yes
No
No
Character
12
80-91
043
Description
Title IV aid recipient or beneficiary’s first name.
Comments
If first name exceeds 12 characters, drop characters in excess of 12.
If student has no first name, enter value ‘NFN’.
Do not enter personal titles (e.g., Mr., Mrs., Dr., Lt.) in this field.
When a student’s first name changes, leave the previously reported
name in the Student’s First Name field, and report the new name
here.
Changes made to Loan Identifier fields are mapped as a block, so
when the information contained in one of the key data elements is
changed, the information belonging in all of them must be reconfirmed. Therefore, fill ALL the New Identifier fields (listed below)
for this loan with the values that they should contain whether
those values are new ones or the ones that you have been reporting
all along.
Changes made to Identifiers are processed before Past Period
Change records are processed. Therefore, if you are submitting an
Identifier change and a PPC against the same loan record in the
same reporting cycle, the PPC should refer to the New Identifiers,
not the old. We recommend submitting PPC changes after the
Identifier changes have passed all NSLDS edits (i.e., they do not
appear on the subsequent Load Processing Error File).
Part of Event Type
Student Identifier
Companion Field(s)
Linked through edit
Related field that checks value here
New Student’s Social Security Number (041)
PLUS Borrower’s First Name (071)
Remaining Identifier Fields
Code for Original School (027)
Date of Guaranty (025)
Date of Student’s Birth (022)
Indicator of Separate Loan (026)
PLUS Borrower’s Social Security Number (028)
Student’s Social Security Number (021)
Type of Loan (024)
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New Student’s First Name
Default Value / Use
Reporting
Edit
Level
Verifies
Remaining ‘New Identifier’ Fields
New Code for Original School (047)
New Date of Guaranty (045)
New Date of Student’s Birth (042)
New Indicator of Separate Loan (046)
New PLUS Borrower’s Social Security Number (048)
New Student’s Social Security Number (041)
New Type of Loan (044)
Report blanks when Loan Identifier information has not changed.
Report actual value if change in Student’s First Name occurs.
Error
Error
No.
Error Message
DomainLevel
Error
Must be leftjustified.
Isn’t left-justified.
0166
Field must be left-justified
DomainLevel
Error
Change value given
when made to
another Loan
Identifier field.
No value entered
here (whether new
or existing).
0247
New Student First Name is required
Date Revised
5-26-2000
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New Type of Loan
Loan
Identifier
History
Kept
Reason
-ability
Date Sequence
Edit
Type
Size
Position
Field Code
Yes (New)
No
Yes
No
Character
2
92-93
044
Description
Code indicating type of aid received or guaranteed.
Comments
Must be a valid code from the Loan Type Code Table (Appendix B–
Table B-12).
When the type of loan changes, leave the previously reported loan
type in the ‘Type of Loan’ field, and report the new loan type here.
Changes made to Loan Identifier fields are mapped as a block, so
when the information contained in one of the key data elements is
changed, the information belonging in all of them must be reconfirmed. Therefore, fill ALL the New Identifier fields (listed below)
for this loan with the values that they should contain whether
those values are new ones or the ones that you have been reporting
all along.
Changes made to Identifiers are processed before Past Period
Change records are processed. Therefore, if you are submitting an
Identifier change and a PPC against the same loan record in the
same reporting cycle, the PPC should refer to the New Identifiers,
not the old. We recommend submitting PPC changes after the
Identifier changes have passed all NSLDS edits (i.e., they do not
appear on the subsequent Load Processing Error File).
Part of Event Type
Loan Identifier
Companion Field(s)
Related fields that check value here
Amount of Guaranty (061)
Code for Current School (102)
Code for Enrollment Status (132)
Date Deferment Starts (092)
Date Enrollment Period Begins (077)
Date Enrollment Period Ends (078)
Date Enrollment Status Effective (131)
Date Entered Repayment (Date of Maturity) (060)
Date of Anticipated Completion (133)
Date of Disbursement (066)
Date of Guaranty Agency Principal/Interest Collections (123)
Date of Loan Status (062)
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New Type of Loan
Date of PLUS Borrower’s Birth (073)
Date of TOP Principal/Interest Collections (127)
Indicator of Subsidy (149)
New Code for Original School (047)
New Date of Guaranty (045)
PLUS Borrower’s First Name (071)
PLUS Borrower’s Last Name (072)
PLUS Borrower’s Middle Initial (086)
PLUS Borrower’s Social Security Number (048)
PLUS Borrower’s Social Security Number Indicator (070)
PLUS Borrower’s State of Residence (087)
Student’s Academic Level (075)
Student’s Driver’s License Number (080)
Student’s Driver’s License State (081)
Type of Deferment (091)
Remaining Identifier Fields
Code for Original School (027)
Date of Guaranty (025)
Date of Student’s Birth (022)
Indicator of Separate Loan (026)
PLUS Borrower’s Social Security Number (028)
Student’s First Name (023)
Student’s Social Security Number (021)
Remaining ‘New Identifier’ Fields
New Code for Original School (047)
New Date of Guaranty (045)
New Date of Student’s Birth (042)
New Indicator of Separate Loan (046)
New PLUS Borrower’s Social Security Number (048)
New Student’s First Name (043)
New Student’s Social Security Number (041)
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New Type of Loan
Default Value / Use
Reporting
Report blanks when Loan Identifier information has not changed.
Report actual value if change in loan type occurs.
Edit
Level
Verifies
DomainLevel
Error
Change given when
made to another
Loan Identifier field.
No value entered
(whether new or
existing).
0248
New Type of Loan is required
RecordLevel
Error
Must be a valid
code from the Loan
Type Code Table.
Invalid code.
0342
Invalid New Type of Loan
Date Revised
Error
Error
No.
Error Message
6-16-2003
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New Date of Guaranty
Loan
Identifier
History
Kept
Reason
-ability
Date Sequence Edit
Type
Size
Position
Field Code
Yes (New)
No
Yes
No
Date
8
94-101
045
Description
Date when an FFELP loan was originally guaranteed.
Comments
When the guaranty date changes, leave the previously reported date
in the ‘Date of Guaranty’ field, and report the new date here.
Changes made to Loan Identifier fields are mapped as a block, so
when the information contained in one of the is changed, the
information belonging in all of them must be re-confirmed. To
permit this, you must fill ALL the New Identifier fields (listed below)
for this loan with the values that they should contain whether
those values are new ones or the ones that you have been reporting
all along.
Changes made to Identifiers are processed before Past Period
Change records are processed. Therefore, if you are submitting an
Identifier and a PPC against the same loan record in the same
reporting cycle, the PPC should refer to the New Identifiers, not the
old. We recommend submitting PPC changes after the Identifier
changes have been accepted by NSLDS.
Part of Event Type
Loan Identifier
Companion Field(s)
Linked through edit
Code for Loan Status (063)
Date Guaranty Transferred (090)
Submittal (Extract) Date (004) (Header record)
Type of Loan (024)
Related fields that check value here
Code for Current Holder Lender (134)
Code for Current School (102)
Code for Enrollment Status (132)
Code for Original School (027)
Code for Originating FFELP Lender (089)
Date Claim Paid (106)
Date Deferment Starts (092)
Date Enrollment Period Begins (077)
Date Enrollment Period Ends (078)
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New Date of Guaranty
Date Enrollment Status Effective (131)
Date Entered Repayment (Date of Maturity) (060)
Date Guaranty Transferred (090)
Date Loan Sold (141)
Date of Anticipated Completion (133)
Date of Cancellation (064)
Date of Disbursement (066)
Date of Guaranty Agency Bankruptcy Claim Refunds (145)
Date of Guaranty Agency Principal/Interest Collections (123)
Date of Loan Status (062)
Date of Outstanding Accrued Interest Balance (137)
Date of Outstanding Principal Balance (135)
Date of PLUS Borrower’s Birth (073)
Date of Refund on Claims (099)
(formerly Date of Refund from Lender on Claims (099)
Date of Refund to Lender (101)
Date of Servicer Responsibility (150)
Date of TOP Principal/Interest Collections (127)
Date Reinsurance Claim Requested (117)
Date Repurchased (120)
New Date of Student’s Birth (042)
PLUS Borrower’s State of Residence (087)
Student’s Academic Level (075)
Type of Deferment (091)
Remaining Identifier Fields
Code for Original School (027)
Date of Student’s Birth (022)
Indicator of Separate Loan (026)
PLUS Borrower’s Social Security Number (028)
Student’s First Name (023)
Student’s Social Security Number (021)
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New Date of Guaranty
Type of Loan (024)
Remaining ‘New Identifier’ Fields
New Code for Original School (047)
New Date of Student’s Birth (042)
New Indicator of Separate Loan (046)
New PLUS Borrower’s Social Security Number (048)
Default Value / Use
Reporting
Edit
Level
Verifies
DomainLevel
Error
New Student’s First Name (043)
New Student’s Social Security Number (041)
New Type of Loan (044)
Report zeroes when Loan Identifier information has not changed.
Report actual value if change in date of guaranty occurs.
Error
Error
No.
Must be a valid
date (if not zeroes).
Invalid date.
0222
Invalid Date of New Guaranty
DomainLevel
Error
Value given when
change made to
another Loan
Identifier field.
New Date of
Guaranty was not
reported.
0406
New Date of Guaranty is required
RecordLevel
Error
For CL loans, the
Date of Guaranty
must be on or after
the program start
date (19860407).
Date of Guaranty
is earlier than the
program start
date.
0560
Date for CL loan must be = or greater
than 19860407
RecordLevel
Error
For PL loans, the
Date of Guaranty
must be on or after
the program start
date (19810101).
Date of Guaranty
is earlier than the
program start
date.
0561
Date for PL loan must be = or greater
than 19810101
RecordLevel
Error
For RF loans, the
Date of Guaranty
must be on or after
the program start
date (19861017).
Date of Guaranty
is earlier than the
program start
date.
0562
Date for RF loan must be = or greater
than 19861017
RecordLevel
Error
For SF loans, the
Date of Guaranty
must be on or after
Date of Guaranty
is earlier than the
program start
0563
Date for SF loan must be = or greater
than 19651108
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Error Message
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Appendix A: Data Dictionary
New Date of Guaranty
the program start
date (19651108).
date.
RecordLevel
Error
For SL loans, the
Date of Guaranty
must be on or after
the program start
date (19810101).
Date of Guaranty
is earlier than the
program start
date.
0564
Date for SL loan must be = or greater
than 19810101
RecordLevel
Error
For SU loans, the
Date of Guaranty
must be on or after
the program start
date (19921001).
Date of Guaranty
is earlier than the
program start
date.
0565
Date for SU loan must be = or greater
than 19921001
RecordLevel
Error
For all loan types,
the Date of
Guaranty must be
on or before the
Submittal (Extract)
Date.
Date of Guaranty
is after the
Submittal (Extract)
Date.
0566
Date must be = or less than Submittal
(Extract) Date
RecordLevel
Error
For SL loans, the
Date of Guaranty
must be on or
before 19960630.
Date of Guaranty
is after 19960630.
0567
Date for SL loans must be = or less than
19960630
RecordLevel
Error
For UI Loan Status,
the Date of
Guaranty must be
on or after the
inception of the
HEA (19651108).
Date of Guaranty
is earlier than the
inception of the
HEA.
0713
For UI Loan Status, Date must be = or
greater than 19651108
RecordLevel
Error
For loans
transferred, the
Date of Guaranty
must be on or after
the inception of the
HEA (19651108).
Date of Guaranty
is earlier than the
inception of the
HEA.
0714
For transferred loans, Date must be = or
greater than 19651108
LoadLevel
Error
Determine whether
‘old’ and New Loan
Identifiers both
match existing
loans.
Both ‘old’ and
New Loan
Identifiers match
existing loans.
0253
Loan already exists, cannot change key
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New Date of Guaranty
RecordLevel
Error
For GB loans, date
must be on or after
the program start
date (20060701).
Date Revised
Date of Guaranty
is earlier than
program start
date.
0735
Date for GB loans must be = or greater
than 20060701
7-03-2006
New Indicator of Separate Loan
Loan
Identifier
History
Kept
Reason
-ability
Date Sequence
Edit
Type
Size
Position
Field Code
Yes (New)
No
No
No
Character
1
102
046
Description
An indicator used to differentiate among multiple loans of the same type
that have the same loan date for the same borrower or student
attending the same school.
Comments
When a Guaranty Agency reports two or more loans that have
identical values in all of the following fields – Student’s Social
Security Number, Date of Student’s Birth, Student’s First Name, Type
of Loan, Date of Guaranty, and Code for Original School – those
loans are differentiated by the value in this field.
The need to increment this indicator may also arise if another
Guaranty Agency also reports on a loan that has that same guaranty
date for the same student attending the same school.
The indicator must be a single character, between ‘A’ and ‘Z’.
It is recommended that you increment the indicator sequentially,
starting with ‘A’. (For example, on the same date, you issue three
loans that all have the same identifiers listed above. Loan 1 should
have an Indicator of ‘A’, Loan 2 should be ‘B’, and Loan 3 should be
‘C’. Note that if you issue a fourth loan on another date – even if all
the identifiers listed above are identical – you should start with ‘A’
again because the Date of Guaranty will be different.)
It is recommended that you set the Indicator to ‘A’ even when there
is only one loan being issued.
This indicator must be reported every time data is submitted about
the loan.
When more than one loan exists for the same student, at the same
school, with the same Date of Guaranty, and the only key identifier
that differs between the loans is the PLUS Borrower’s SSN (e.g., one
parent signed one loan, the second parent signed the other), the
loans should be assigned different Indicators (e.g., ‘A’ and ‘B’).
When the indicator of separate loan changes, leave the previously
reported value in the ‘Indicator of Separate Loan’ field, and report
the new value here.
Changes made to Loan Identifier fields are mapped as a block, so
March 2019
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New Date of Guaranty
when the information contained in one of the key data elements is
changed, the information belonging in all of them must be reconfirmed. To permit this, you must fill ALL the New Identifier fields
(listed below) for this loan with the values that they should contain
whether those values are new ones or the ones that you have been
reporting all along.
Changes made to Identifiers are processed before Past Period
Change records are processed. Therefore, if you are submitting an
Identifier change and a PPC against the same loan record in the
same reporting cycle, the PPC should refer to the New Identifiers,
not the old. We recommend submitting PPC changes after the
Identifier changes have passed all NSLDS edits (i.e., they do not
appear on the subsequent Load Processing Error File).
Part of Event Type
Loan Identifier
Companion Field(s)
Remaining Identifier Fields
Code for Original School (027)
Date of Guaranty (025)
Date of Student’s Birth (022)
PLUS Borrower’s Social Security Number (028)
Student’s First Name (023)
Student’s Social Security Number (021)
Type of Loan (024)
Remaining ‘New Identifier’ Fields
New Code for Original School (047)
New Date of Guaranty (045)
New Date of Student’s Birth (042)
New PLUS Borrower’s Social Security Number (048)
New Student’s First Name (043)
New Student’s Social Security Number (041)
New Type of Loan (044)
Default Value / Use
Report a blank when Loan Identifier information has not changed.
Reporting
Report actual value if change in indicator of separate loan occurs.
Edit
Level
Verifies
Error
Error
No.
DomainLevel
Change value given
when made to
No value or invalid
value entered here
0243
March 2019
Error Message
New Indictr of Separate Loan must be
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New Date of Guaranty
Error
another Loan
Identifier field.
Date Revised
(whether new or
existing).
valid letter
5-26-2000
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New Code for Original School
Loan
Identifier
History
Kept
Reason
-ability
Date Sequence Edit
Type
Size
Position
Field Code
Yes (New)
No
No
No
Numeric
8
103-110
047
Description
An eight-digit code, known as the OPE code, identifying the original
school at which the student was enrolled or accepted for enrollment
when the loan was made.
Comments
Must be a valid OPE School and Branch code.
Do not use the plug value ‘9999900’ (as was permitted for older
loans in Code for Original School).
If the Type of Loan is ‘CL’, use 88888800.
If the Type of Loan is ‘RF’, use 88888811.
When the code for original school changes, leave the previously
reported code in the ‘Code for Original School’ field, and report the
new code here.
Do not replace a previously reported actual value with a plug or
default value.
Changes made to Loan Identifier fields are mapped as a block, so
when the information contained in one of the key data elements is
changed, the information belonging in all of them must be reconfirmed. To permit this, you must fill ALL the New Identifier fields
(listed below) for this loan with the values that they should contain
whether those values are new ones or the ones that you have been
reporting all along.
Changes made to Identifiers are processed before Past Period
Change records are processed. Therefore, if you are submitting an
Identifier change and a PPC against the same loan record in the
same reporting cycle, the PPC should refer to the New Identifiers,
not the old. We recommend submitting PPC changes after the
Identifier changes have passed all NSLDS edits (i.e., they do not
appear on the subsequent Load Processing Error File).
Part of Event Type
Loan Identifier
Companion Field(s)
Linked through edit
New Code for Original School (047)
New Date of Guaranty (045)
New Type of Loan (044)
Remaining Identifier Fields
Date of Guaranty (025)
Date of Student’s Birth (022)
Indicator of Separate Loan (026)
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New Code for Original School
PLUS Borrower’s Social Security Number (028)
Student’s First Name (023)
Student’s Social Security Number (021)
Type of Loan (024)
Remaining ‘New Identifier’ Fields
New Date of Guaranty (045)
New Date of Student’s Birth (042)
New Indicator of Separate Loan (046)
New PLUS Borrower’s Social Security Number (048)
Default Value / Use
Reporting
Edit
Level
Verifies
New Student’s First Name (043)
New Student’s Social Security Number (041)
New Type of Loan (044)
Report ‘00000000’ when Loan Identifier information has not changed.
Report actual value if change in Code for Original School occurs.
Error
Error
No.
Error Message
DomainLevel
Error
Value given when
change was made
to another Loan
Identifier field.
No value entered
(whether new or
existing).
0245
New Code for Original School is required
DomainLevel
Error
Must be numeric.
Isn’t numeric.
0307
Invalid New Code for Original School
RecordLevel
Error
If Date of Guaranty
is Jan. 1, 1984 or
later, (former plug
value of) ‘99999900’
is invalid.
Contains invalid
plug date.
0237
Invalid value when Dt of GA> or =
19840101
RecordLevel
Error
If New Type of Loan
is ‘CL’
(Consolidated),
must be ‘88888800’.
Contains wrong
value.
0307
Invalid New Code for Original School
RecordLevel
Error
If New Type of Loan
is ‘RF’ (Refinanced),
must be ‘88888811’.
Contains wrong
value.
0307
Invalid New Code for Original School
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Appendix A: Data Dictionary
New Code for Original School
RecordLevel
Error
‘88888800’ only
used on CL
(Consolidated)
loans.
Contains wrong
value.
0307
Invalid New Code for Original School
RecordLevel
Error
‘88888811’ only
used on RF
(Refinanced) loans.
Contains wrong
value.
0307
Invalid New Code for Original School
RecordLevel
Error
New Code for
Original School
cannot be
‘99999900’ if Code
for Original School
was not ‘99999900’.
Contains wrong
value.
0527
Def value for this field cannot modify a
real value
LoadLevel
Error
Must be a valid OPE
School Code (if not
zeroes).
Invalid code.
0307
Invalid New Code for Original School
Date Revised
5-26-2000
March 2019
Version 5.0
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Appendix A: Data Dictionary
New PLUS Borrower’s Social Security Number
Loan
Identifier
History
Kept
Reason
-ability
Date Sequence
Edit
Type
Size
Position
Field Code
Yes (New)
Yes
No
No
Character
9
111-119
048
Description
PLUS Borrower’s Social Security Number.
Comments
May be a real or pseudo Social Security Number (SSN).
Whenever a real SSN is located for a borrower, the Data Provider
must change the Pseudo SSN to the real SSN.
SSN history should be maintained during SSN changes and updates.
All student loan records should be merged into the current SSN by
using the current and new identifier fields.
Where a real SSN is not on file, a pseudo SSN must be generated for
the record, as follows
The first position of the SSN must contain a ‘9’ to clearly identify
the record as a pseudo SSN. The second through fourth
positions must contain the Guaranty Agency’s code. Pseudo
SSNs must be unique to each borrower , so one borrower’s
records can be distinguished from another’s. Using the Guaranty
Agency’s code will help ED to distinguish the pseudo SSNs
reported by different agencies.
A pseudo SSN may not be substituted for a real one if the Data
Provider has the real SSN.
When a loan is transferred to your agency from another and it
identifies the borrower with a pseudo SSN, do not change the
Guaranty Agency Code portion of the number to your own agency’s
code. This will create a new record.
When the PLUS Borrower’s SSN changes, which includes a change
from one parent to the other or a change in co-borrowers, leave the
previously reported value in the ‘PLUS Borrower’s Social Security
Number’ field, and report the new value here.
Changes made to Loan Identifier fields are mapped as a block, so
when the information contained in one of the key data elements is
changed, the information belonging in all of them must be reconfirmed. To permit this, you must fill ALL the New Identifier fields
(listed below) for this loan with the values that they should contain
whether those values are new ones or the ones that you have been
reporting all along.
Changes made to Identifiers are processed before Past Period
Change records are processed. Therefore, if you are submitting an
Identifier change and a PPC against the same loan record in the
same reporting cycle, the PPC should refer to the New Identifiers,
not the old. We recommend submitting PPC changes after the
Identifier changes have passed all NSLDS edits (i.e., they do not
March 2019
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Appendix A: Data Dictionary
New PLUS Borrower’s Social Security Number
appear on the subsequent Load Processing Error File).
Part of Event Type
Loan Identifier
Companion Field(s)
Linked through edit
Date of PLUS Borrower’s Birth (073)
New Type of Loan (044)
PLUS Borrower’s First Name (071)
PLUS Borrower’s Social Security Number Indicator (070)
Related field that checks value here
PLUS Borrower’s First Name (071)
Remaining Identifier Fields
Code for Original School (027)
Date of Guaranty (025)
Date of Student’s Birth (022)
Indicator of Separate Loan (026)
Student’s First Name (023)
Student’s Social Security Number (021)
Type of Loan (024)
Remaining ‘New Identifier’ Fields
New Code for Original School (047)
Default Value / Use
Reporting
Edit
Level
Verifies
DomainLevel
Error
If PLUS Borrower’s
Social Security
Number Indicator is
‘R’ (Real), this field
New Date of Guaranty (045)
New Date of Student’s Birth (042)
New Indicator of Separate Loan (046)
New Student’s First Name (043)
New Student’s Social Security Number (041)
New Type of Loan (044)
Report blanks when Loan Identifier information has not changed.
Report actual value if change in PLUS Borrower’s SSN occurs.
Error
Error
No.
Isn’t numeric.
0160
March 2019
Error Message
Invalid PLUS Borrower SSN
Version 5.0
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GA Data Provider Instructions
Appendix A: Data Dictionary
New PLUS Borrower’s Social Security Number
must be numeric.
RecordLevel
Error
Field must be blank
if identifier fields
haven’t changed, or
if Type of Loan isn’t
‘PL’.
Is filled.
0193
Field not required on this type of loan
RecordLevel
Error
Change value given
when made to
another Loan
Identifier field and
New Type of Loan
is PL.
No value entered
here (whether new
or existing).
0473
New PLUS Borrower SSN is required
LoadLevel
Error
Whether NSLDS
database already
has a different PLUS
Borrower
associated with that
SSN.
Conflicting first
name or date of
birth information
exists.
0410
New PLUS Borrower SSN currently used
by another borrower
Date Revised
4-05-2007
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Appendix A: Data Dictionary
Date Entered Repayment (Date of Maturity)
Loan
Identifier
History
Kept
Reason
-ability
Date Sequence
Edit
Type
Size
Position
Field Code
No
No
No
No
Date
8
120-127
060
Description
Date when loan entered repayment or is scheduled to enter repayment
for cohort default rate purposes.
Comments
For Stafford loans, report the day after the end of the initial grace
period, regardless of whether the borrower actually begins making
payments that day (or report an earlier date if the borrower is
granted a repayment schedule that starts before then).
For PLUS and Refinanced loans, report the date the loan is fully
disbursed. For Consolidation loans, report the date of first
disbursement (additional disbursements can be made for 180 days).
This date should not be modified as a result of deferments,
forbearance, or repurchase.
Once the loan has entered repayment, this date should not be
changed, except to correct an error. (Do not replace an original Date
Entered Repayment with the date associated with a new loan, or the
date the borrower resumes repayment after deferment, forbearance
or repurchase.)
If a student has both an SLS loan and a Stafford loan that were
obtained during the same period of continuous enrollment, the Date
Entered Repayment for the SLS loan is the same as for the Stafford
Loan.
In all other instances, the Date Entered Repayment for a SLS loan is
the day after the student stops being enrolled at least half-time.
Abbreviated DER.
Part of Event Type
Not part of an event.
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Appendix A: Data Dictionary
Date Entered Repayment (Date of Maturity)
Companion Field(s)
Default Value / Use
Reporting
Edit
Level
Verifies
DomainLevel
Error
Linked through edit
Date of Disbursement (066)
Date of Guaranty (025)
New Date of Guaranty (045) (used if new identifiers supplied)
New Type of Loan (044) (used if new identifiers supplied)
Submittal (Extract) Date (004) (Header record)
Type of Loan (024)
Related fields that check value here
Date Deferment Starts (092)
Date of Guaranty Agency Principal/Interest Collections (123)
Date of Loan Status (062)
Date of TOP Principal/Interest Collections (127)
Must always be filled.
Report in regular update.
Error
Error
No.
Must be a valid
date (if not zeroes).
Invalid date.
0199
Invalid Date Entered Repayment
RecordLevel
Error
Must be reported.
Contains zeroes.
0301
Date Entered Repayment is required
RecordLevel
Error
For earlier SF and
SU loans (Date of
Guaranty before
19950701), DER
must be on or after
the Date of
Guaranty.
DER is before the
Date of Guaranty.
0574
Date must be = or > Date of Guaranty
for non-CL/RF loans
RecordLevel
Error
For earlier PL loans
(Date of Guaranty
before 19960101),
DER must be on or
after the Date of
Guaranty.
DER is before the
Date of Guaranty.
0574
Date must be = or > Date of Guaranty
for non-CL/RF loans
March 2019
Error Message
Version 5.0
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GA Data Provider Instructions
Appendix A: Data Dictionary
Date Entered Repayment (Date of Maturity)
RecordLevel
Error
For all SL loans,
DER must be on or
after the Date of
Guaranty.
DER is before the
Date of Guaranty.
0574
Date must be = or > Date of Guaranty
for non-CL/RF loans
RecordLevel
Error
For later SF and SU
loans (Date of
Guaranty on or
after 19950701),
DER must be on or
after the Date of
Disbursement,
except when Date
of Disbursement is
after Date
Enrollment Period
ends (indicates late
disbursement).
DER is before the
Date of
Disbursement.
0575
Based on Loan Type, Date must be = or
> Date of Disbursement
RecordLevel
Error
For later PL loans
(Date of Guaranty
on or after
19960101) and GB
loans, DER must be
on or after the Date
of Disbursement,
except when Date
of Disbursement is
after Date
Enrollment Period
ends (indicates late
disbursement).
DER is before the
Date of
Disbursement.
0575
Based on Loan Type, Date must be = or
> Date of Disbursement
RecordLevel
Error
For all loans, DER
must be on or
before the
Submittal (Extract)
Date plus 15 years.
DER is after the
Submittal (Extract)
Date plus 15 years.
0576
Date must be = or less than Submittal
Date + 15 years
RecordLevel
Error
For all CL and RF
loans, DER must be
on or after the Date
of Guaranty, less
one year.
DER is before the
Date of Guaranty
less one year.
0709
For CL & RF loans, Date must be >= Date
of Guaranty - 1 year
Date Revised
04-05-2007
March 2019
Version 5.0
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Appendix A: Data Dictionary
Amount of Guaranty
Loan
Identifier
History
Kept
Reason
-ability
Date Sequence Edit
Type
Size
Position
Field Code
No
No
Yes
No
Numeric
6
128-133
061
Description
Original dollar amount, before any cancellations, of an FFELP loan
guaranty.
Comments
Report whole dollars, no cents (e.g., report $2,500.25 as ‘002500’).
Part of Event Type
Not part of an event.
Companion Field(s)
Linked through edit
Date Guaranty Transferred (090)
New Type of Loan (044) (used if new identifiers supplied)
Student’s Academic Level (075)
Type of Loan (024)
Related fields that check value here
Amount of Cancellation (065)
Amount of Claim Paid to Lender (107)
Amount of Disbursement (067)
Amount of Outstanding GA fees Balance
formerly Amount of Ending Balance on Claim of Other Fees (108)
Default Value / Use
Reporting
Amount of Guaranty Agency Bankruptcy Claim Refunds (146)
Amount of Guaranty Agency Interest Collections (124)
Amount of Guaranty Agency Principal Collections (126)
Amount of Outstanding Accrued Interest Balance (138)
Amount of Outstanding Principal Balance (136)
Amount of Refund from School to Lender (103)
Amount of Reinsurance Claim Requested (116)
Amount of TOP Interest Collections (128)
Amount of TOP Principal Collections (130)
Amount Repurchased (121)
Must always be filled.
Report actual value in regular update.
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Appendix A: Data Dictionary
Amount of Guaranty
Edit
Level
Verifies
Error
Error
No.
Error Message
DomainLevel
Error
Must be numeric.
Isn’t numeric.
0314
Invalid Amount of Guaranty
RecordLevel
Error
Amount of
Guaranty must be
at least one dollar.
Amount of
Guaranty is less
than the minimum
(one dollar).
0109
Amount of Guaranty is required
RecordLevel
Error
For SF loans with
Academic Level 1 –
5 guaranteed on or
after October 1,
1994 and not
transferred, the
Amount of
Guaranty less the
Amount of
Cancellation must
not exceed $5,500.
Amount of
Guaranty exceeds
the maximum
($5,500).
0650
Amount for SF loan w/Acad Level 1 thru
5 must be = or < 5500
RecordLevel
Error
For SU loans with
Academic Level 1-5,
the Amount of
Guaranty must not
exceed $27,167.
Amount of
Guaranty exceeds
the maximum
($27,167).
0651
Amount for SU loan w/Acad Level 1 thru
5 must be = or < 27167
RecordLevel
Error
For SF loans with
Academic Level A N, the Amount of
Guaranty must not
exceed $8,500.
Amount of
Guaranty exceeds
the maximum
($8,500).
0669
Amount for SF loan w/Acad Level A thru
N must be = or < 8500
RecordLevel
Error
For SU loans with
Academic Level A N, the Amount of
Guaranty must not
exceed $47,167.
Amount of
Guaranty exceeds
the maximum
($47,167).
0670
Amount for SU loan w/Acad Level A thru
G must be = or < 47167
RecordLevel
Error
For SF and SU loans
transferred, the
Amount of
Guaranty must not
exceed $47,167,
regardless of
Academic Level.
Amount of
Guaranty exceeds
the maximum
($47,167).
0703
For SF & SU loans, Amount must be = or
< 47167
Date Revised
2-15-2007
March 2019
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Appendix A: Data Dictionary
Date of Loan Status
Loan
Identifier
History
Kept
Reason
-ability
Date Sequence Edit
Type
Size
Position
Field Code
No
Yes
Yes
No
Date
8
134-141
062
Description
Date when the current Code for Loan Status became effective.
Comments
Specific instructions regarding the date to report in conjunction with
each loan status code are provided in the Loan Status Codes table
(Appendix
B–Table B-10).
For Closed Loans, Date of Loan Status must equal Date of
Outstanding Principal Balance.
Do not change the Date of Loan Status if the Loan Status Code does
not change, unless you are correcting a date previously reported in
error.
Loan status date must be equal to or greater than the loan guaranty
date.
Part of Event Type
Loan Status
Companion Field(s)
Linked through edit
Code for Loan Status (063)
Date Enrollment Period Begins (077)
Date Entered Repayment (060)
Date of Disbursement (066)
Date of Guaranty (025)
New Date of Guaranty (045) (used if new identifiers supplied)
New Type of Loan (044) (used if new identifiers supplied)
Submittal (Extract) Date (004) (Header Record)
Type of Loan (024)
Linked through event
Default Value / Use
Reporting
Edit
Level
Verifies
DomainLevel
Error
Must be a valid
date (if not zeroes).
Code for Loan Status (063)
Must always be filled.
Report actual value as new loan or change in loan status occurs.
Error
Error
No.
Invalid date.
0198
March 2019
Error Message
Invalid Date of Loan Status
Version 5.0
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Appendix A: Data Dictionary
Amount of Guaranty
RecordLevel
Error
Must be reported.
Contains zeroes.
0154
Date of Loan Status is required
RecordLevel
Error
For ID Loan Status,
the Date of Loan
Status must be on
or after the Date of
Guaranty less 2
years.
Date of Loan
Status is before
Date of Guaranty
less 2 years.
0577
For ID Loan Status, Date must be >=
Date of Guaranty - 2 years
RecordLevel
Error
For SF, SU, PL & GB
loans with DC, DD,
DK, DP, DS, DW, FD,
OD or UD Loan
Status, the Date of
Loan Status must
be on or after the
Date Entered
Repayment.
Date of Loan
Status is before
Date Entered
Repayment.
0578
Based on Loan Status, Date must be >=
Date Entered Repayment
RecordLevel
Error
For SL loans (other
than ID Loan
Status), the Date of
Loan Status must
be on or after the
Date of Guaranty.
Date of Loan
Status is before
Date of Guaranty.
0579
Based on loan type & status, Date must
be >= Date of Guaranty
RecordLevel
Error
For SF, SU, PL & GB
loans with BC, BK,
CA, DA, DE, DI, FB,
FR, PC, PF, RF, RP,
or UI, Loan Status,
the Date of Loan
Status must be on
or after the Date of
Guaranty.
Date of Loan
Status is before
Date of Guaranty.
0579
Based on loan type & status, Date must
be >= Date of Guaranty
RecordLevel
Error
For Non-CL Loans
for all other loan
statuses except ID
and CA, the Date of
Loan Status must
be on or before the
Submittal (Extract
dt) Date.
Date of Loan
Status is after the
Submittal (Extract)
Date.
0580
Date must be = or less than Submittal
Date
March 2019
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Appendix A: Data Dictionary
Amount of Guaranty
LoadLevel
Error
For ID Loan Status,
the Date of Loan
Status must be on
or before the
Submittal (Extract)
Date unless equal
to the Date
Enrollment Period
Begins.
Date of Loan
Status is after the
Submittal (Extract)
Date, but not
equal to the
Enrollment Period
Begin Date.
0668
For ID Loan Stat, Date must be <=
Submit Date or = Enrol Per Beg Date
RecordLevel
Error
For CA Loan Status,
the Date of Loan
Status must be on
or before the later
of (a) the Date of
Guaranty plus 2
years or (b) the
Submittal (Extract)
Date.
Date of Loan
Status is after the
later of (a) the
Date of Guaranty
plus 2 years or (b)
the Submittal
(Extract) Date.
0710
For CA Loan Stat, must be <= Date of
Guar + 2yr or <= Submittal Date(Extract
Date)
RecordLevel
Error
For CA Loan Status,
the Date of Loan
Status must be on
or before the later
of (a) the Date of
Guaranty plus 2
years or (b) the
Submittal (Extract
Dt) Date.
Date of Loan
Status is after the
later of (a) the
Date of Guaranty
plus 2 years or (b)
the Submittal
(Extract) Date.
0710
For CA Loan Stat, must be <= Date of
Guar + 2yr or <= Submittal Date(Extract
Date)
RecordLevel
Error
For SF, SU, GB & PL
loans with DB, DL,
DO, DT, DU, DX
Loan Status, the
Date of Loan Status
must be on or after
the Date of
Disbursement.
Date of Loan
Status is before
the Date of
Disbursement.
0715
Based on loan type & status, Dt must be
>= Date of Disbursement
RecordLevel
Error
For CL loans, for all
loan statuses
except CA, the Date
of Loan Status must
be on or before the
Submittal (Extract)
Date plus 1 month.
Date of Loan
Status is after the
Submittal (Extract)
Date plus 1
month.
0721
For CL loans, Date must be <= Submittal
Date + 1 year.
March 2019
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Appendix A: Data Dictionary
Amount of Guaranty
RecordLevel
Error
For CL & RF loans
not in an IA status,
the Date of Loan
Status must be on
or after the Date of
Guaranty less 1
year.
Date of Loan
Status is before
Date of Guaranty
less 1 year.
0720
For CL and RF loans, Date must be >=
Date of Guaranty – 1 year.
RecordLevel
Error
Date of Loan Status
must be after the
other loan activity
dates.
Date of Loan
Status is on or
before the other
loan activity dates.
0724
For AE status, date must be > other loan
activity dates
RecordLevel
Error
For AE loan status,
Date of Loan Status
must be on or after
11/1/1994.
Date of Loan
Status is before
11/1/1994.
0725
AE status date must be >= 11/1/1994
RecordLevel
Error
For IG or IM loan
status, Date of Loan
Status must be on
or after the Date of
Guaranty minus 180
days.
Date of Loan
Status is before
Date of Guaranty
minus 180 days.
0726
For IG/IM loan status date must be >=
date of guaranty - 180 days
Load
Level
Error
If Loan-Status = IA
and Date of
Guaranty, the loan
must have a prior
status of IM.
Date of Loan
Status = Date of
Guaranty. Date of
Guaranty is before
Loan Status Date
and prior loan
status in not IM.
0728
For IA loan status, Date must = Date of
Guaranty unless prior loan status is not
IM status.
Date Revised
02-15-2007
March 2019
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Appendix A: Data Dictionary
Code for Loan Status
Loan
Identifier
History
Kept
Reason
-ability
Date Sequence
Edit
Type
Size
Position
Field Code
No
Yes
Yes
No
Character
2
142-143
063
Description
Code for current status of a loan.
Comments
Must be a valid code from the Loan Status Codes Table (Appendix B–
Table B-10).
Part of Event Type
Loan Status
Companion Field(s)
Linked through event
Date of Loan Status (062)
Related fields that check value here
Amount of Cancellation (065)
Amount of Claim Paid to Lender (107)
Amount of Disbursement (067)
Amount of Outstanding GA fees Balance
(formerly Amount of Ending Balance on Claim of Other Fees )(108)
Amount of Outstanding Principal Balance (136)
Date of Cancellation (064)
Default Value / Use
Reporting
Edit
Level
Verifies
Date of Guaranty (025)
Date of Loan Status (062)
Date of Outstanding Accrued Interest Balance (137)
Date of Outstanding Principal Balance (135)
New Date of Guaranty (045) (used if new identifiers supplied)
Must always be filled.
Report actual value if change in loan status occurs, or as new loan is
made.
Error
Error
No.
Error Message
RecordLevel
Error
Must be reported.
Is blank.
0130
Code for Loan Status is required
RecordLevel
Error
Must be a valid code
from the Loan Status
Code Table.
Invalid code.
0179
Invalid Code for Loan Status
March 2019
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Code for Loan Status
LoadLevel
Error
Loan with AE loan
status must already
reside on the
database
Date Revised
Loan with AE loan
status is not on
the database.
0723
AE loan status not valid on first reporting
of loan
04-06-2006
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Appendix A: Data Dictionary
Date of Cancellation
Loan
Identifier
History
Kept
Reason
-ability
Date Sequence Edit
Type
Size
Position
Field Code
No
Yes
Yes
Yes
Date
8
144-151
064
Description
Date when all or part of a loan was canceled.
Comments
Report the actual Date of Cancellation.
Part of Event Type
Cancellation
Companion Field(s)
Linked through edit
Code for Loan Status (063)
Date of Guaranty (025)
New Date of Guaranty (045) (used if new identifiers supplied)
Submittal (Extract) Date (004) (Header record)
Linked through event
Default Value / Use
Reporting
Edit
Level
Verifies
DomainLevel
Error
Amount of Cancellation (065)
Report ‘00000000’ if cancellation has not occurred.
Report actual value if full or partial cancellation occurs.
Error
Error
No.
Must be a valid
date (if not zeroes).
Invalid date.
0302
Invalid Date of Cancellation
RecordLevel
Error
Must be reported if
Code for Loan
Status is ‘CA’ or
there is a
corresponding
value in Amount of
Cancellation.
Contains zeroes.
0152
Date of Cancellation is required
RecordLevel
Error
Date of
Cancellation must
be on or after the
Date of Guaranty.
Date of
Cancellation is
before the Date of
Guaranty.
0583
Date must be = or greater than Date of
Guaranty
March 2019
Error Message
Version 5.0
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GA Data Provider Instructions
Appendix A: Data Dictionary
Date of Cancellation
RecordLevel
Error
Date of
Cancellation must
be on or before the
later of (a) the Date
of Guaranty plus
two years or (b) the
Submittal (Extract)
Date.
Date Revised
Date of
Cancellation is
after the later of
(a) the Date of
Guaranty plus two
years or (b) the
Submittal (Extract)
Date.
0717
Date must be <= Dt of Guar + 2yr or <=
Submittal Dt
6-16-2003
March 2019
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Appendix A: Data Dictionary
Amount of Cancellation
Loan
Identifier
History
Kept
Reason
-ability
Date Sequence Edit
Type
Size
Position
Field Code
No
Yes
Yes
No
Numeric
6
152-157
065
Description
The cumulative amount of loan or disbursement(s) that was canceled.
Comments
A loan or disbursement is canceled in full or in part when a full or
partial amount is returned to the lender within 120 days.
Report whole dollars, no cents (e.g., report $2,500.25 as ‘002500’).
Part of Event Type
Cancellation
Companion Field(s)
Linked through edit
Amount of Guaranty (061)
Code for Loan Status (063)
Linked through event
Default Value / Use
Reporting
Edit
Level
Verifies
Date of Cancellation (064)
Report ‘000000’ if cancellation has not occurred.
Report actual value if cancellation occurs.
Error
Error
No.
Error Message
DomainLevel
Error
Must be numeric.
Isn’t numeric.
0312
Invalid Amount of Cancellation
RecordLevel
Error
Must be reported if
Code for Loan
Status is ‘CA’ or
there is a
corresponding
value in Date of
Cancellation.
Contains zeroes.
0105
Amount of Cancellation for Loan is
required
RecordLevel
Error
If the Code for Loan
Status is ‘CA’, this
field must equal the
Amount of
Guaranty.
Amount of
Cancellation is not
equal to the
Amount of
Guaranty.
0138
Amount of Cancellation must = Loan
Amount
RecordLevel
Error
Amount of
Cancellation must
be the same or less
than the Amount of
Guaranty.
Amount of
Cancellation is
greater than the
Amount of
Guaranty.
0287
Amount of Cancellation must be < or =
Amount of Guaranty
March 2019
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GA Data Provider Instructions
Appendix A: Data Dictionary
Amount of Cancellation
Date Revised
6-16-2003
Date of Disbursement
Loan
Identifier
History
Kept
Reason
-ability
Date Sequence Edit
Type
Size
Position
Field Code
No
Yes
Yes
Yes
Date
8
158-165
066
Description
Date when latest loan disbursement was made.
Comments
Report the actual Date of Disbursement.
Apply rules below if actual date is not available
Part of Event Type
If Date of Guaranty falls before January 1, 1984, you may use the
plug date ‘19000101’.
If Date of Guaranty occurred between January 1, 1984 and
October 1994, you may report the Date of Disbursement as one
day later than the Date of Guaranty (e.g., Use Sept. 5, 1994 for a
loan guaranteed Sept. 4, 1994).
With loans guaranteed before July 1, 1995, you may report the
scheduled disbursement date instead of the actual disbursement
date.
Do not replace a previously reported actual value with a plug or
default value.
If the Amount of Disbursement is zero, there may be a value in Date
of Disbursement. (Used in cases of loan cancellation.)
Disbursement
March 2019
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GA Data Provider Instructions
Appendix A: Data Dictionary
Amount of Cancellation
Companion Field(s)
Linked through edit
Date Guaranty Transferred (090)
Date of Guaranty (025)
New Date of Guaranty (045) (used if new identifiers supplied)
New Type of Loan (044) (used if new identifiers supplied)
Submittal (Extract) Date (004) (Header record)
Type of Loan (024)
Linked through event
Amount of Disbursement (067)
Related fields that check value here
Amount of Disbursement (067)
Amount of Outstanding Principal Balance (136)
Date Claim Paid (106)
Date Deferment Starts (092)
Date Entered Repayment (Date of Maturity) (060)
Date of Guaranty Agency Principal/Interest Collections (123)
Date of Loan Status (062)
Date of Refund on Claims (099)
(formerly Date of Refund from Lender on Claims)099
Default Value / Use
Reporting
Edit
Level
Verifies
DomainLevel
Error
RecordLevel
Error
Date of TOP Principal/Interest Collections (127)
Date Reinsurance Claim Requested (114)
Date Repurchased (120)
Report ‘00000000’ if disbursement has not occurred.
Report actual value if disbursement occurs.
Error
Error
No.
Must be a valid
date (if not zeroes).
Invalid date.
0192
Invalid Date of Disbursement
Must be reported if
there is a
corresponding
value in Amount of
Disbursement.
Contains zeroes.
0145
Date of Disbursement is required
March 2019
Error Message
Version 5.0
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GA Data Provider Instructions
Appendix A: Data Dictionary
Amount of Cancellation
RecordLevel
Error
A plug date is not
reported on loan
guaranteed on or
after January 1,
1984.
Plug date used.
0230
‘19000101’ invalid when Dt of GA >=
’19840101’
RecordLevel
Error
Date of
Disbursement must
be on or after the
Date of Guaranty
(excludes CL, RF,
loans transferred or
loans with Date of
Guaranty before
19950701).
Date of
Disbursement is
before the Date of
Guaranty.
0581
Date must be = or greater than Date of
Guaranty
RecordLevel
Error
Date of
Disbursement must
be on or before the
Submittal (Extract)
Date.
Date of
Disbursement is
after the Submittal
(Extract) Date.
0582
Date must be = or less than Submittal
Date
RecordLevel
Error
For loans not
transferred, Date of
Disbursement must
be on or before the
Date of Guaranty
plus 2 years.
Date of
Disbursement is
after the Date of
Guaranty plus 2
years.
0633
Date must be = or less than Date of
Guaranty + 2 years
RecordLevel
Error
For CL and RF
loans, the Date of
Disbursement must
be on or after the
Date of Guaranty
less 1 year.
Date of
Disbursement is
before the Date of
Guaranty less 1
year.
0704
For CL & RF loans, Dt must be >= than
Dt of Guaranty - 1 year
RecordLevel
Error
For loans
transferred, the
Date of
Disbursement must
be on or after Date
of Guaranty less 1
year.
Date of
Disbursement is
before the Date of
Guaranty less 1
year.
0705
Date must be >= than Dt of Guaranty - 1
year
March 2019
Version 5.0
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GA Data Provider Instructions
Appendix A: Data Dictionary
Amount of Cancellation
RecordLevel
Error
For loans with an
early date of
Guaranty (on or
before 19950630),
the Date of
Disbursement must
be on or after Date
of Guaranty less 1
year.
Date of
Disbursement is
before the Date of
Guaranty less 1
year.
0705
Date must be >= than Date of Guaranty
- 1 year
LoadLevel
Error
Date change falls in
acceptable range
with historical data.
Date Sequence
Error.
0525
Date must be > preceding date
LoadLevel
Error
A plug date can’t
supplant a
previously reported
actual date.
Plug date used.
0527
Date Revised
(if amount of Disbursement = Amount
of Guaranty minus Amount of
Cancellation there is a $5.00 tolerance)
Default value for this field cannot modify
a real value
6-16-2003
March 2019
Version 5.0
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GA Data Provider Instructions
Appendix A: Data Dictionary
Amount of Disbursement
Loan
Identifier
History
Kept
Reason
-ability
Date Sequence Edit
Type
Size
Position
Field Code
No
Yes
Yes
No
Numeric
6
166-171
067
Description
The cumulative net amount of loan actually disbursed to a borrower.
The cumulative amount includes origination fees and insurance
premiums. Cancellations are deducted from the amount in this field.
Refunds are not deducted from the amount in this field
Comments
Report whole dollars, no cents (e.g., report $2,500.25 as ‘002500’).
If the Amount of Disbursement is zero, there may be a value in Date
of Disbursement.
With loans guaranteed before July 1, 1995, the scheduled
disbursements may be reported instead of the actual disbursements.
Part of Event Type
Disbursement
Companion Field(s)
Linked through edit
Amount of Guaranty (061)
Code for Loan Status (063)
Date of Disbursement (066)
Linked through event
Related field that checks value here
Default Value / Use
Reporting
Edit
Level
Verifies
Date of Disbursement (066)
Amount of Refund from School to Lender (103)
Report ‘000000’ if disbursement has not occurred.
Report actual value if disbursement occurs.
Error
Error
No.
Error Message
DomainLevel
Error
Must be numeric.
Isn’t numeric.
0311
Invalid Amount of Disbursement
RecordLevel
Error
Amount of
Disbursement must
not exceed the
Amount of
Guaranty.
Amount of
Disbursement
exceeds the
Amount of
Guaranty.
0101
Amount exceeds Amount of Guaranty
RecordLevel
Error
Must be zeroes if
Code for Loan
Status is ‘CA’.
Contains balance
on canceled loan.
0355
Amount of Disbursement must be zero
for Loan Status CA
Date Revised
5-26-2000
March 2019
Version 5.0
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GA Data Provider Instructions
Appendix A: Data Dictionary
Filler
Loan
Identifier
History
Kept
Reason
-ability
Date Sequence Edit
Type
Size
Position
Field Code
No
No
No
No
Date
8
172-179
068
Description
This field is no longer required as of October 1, 2000. All edits have been
removed. Until you make system changes, you may continue to populate
this field as before, but any data submitted will be ignored by NSLDS.
Comments
Not applicable.
Part of Event Type
Not applicable.
Companion Field(s)
Not applicable.
Default Value / Use
Not applicable.
Reporting
Not applicable.
Edit
Level
N/A
Verifies
N/A
Date Revised
Error
Error
No.
N/A
N/A
Error Message
N/A
6-16-2003
March 2019
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Appendix A: Data Dictionary
Filler
Loan
Identifier
History
Kept
Reason
-ability
Date Sequence
Edit
Type
Size
Position
Field Code
No
No
No
No
Character
1
180
069
Description
This field is no longer required as of October 1, 2000. All edits have been
removed. Until you make system changes, you may continue to populate
this field as before, but any data submitted will be ignored by NSLDS.
Comments
Not applicable.
Part of Event Type
Not applicable.
Companion Field(s)
Not applicable.
Default Value / Use
Not applicable.
Reporting
Not applicable.
Edit
Level
N/A
Verifies
N/A
Date Revised
Error
Error
No.
N/A
N/A
Error Message
N/A
6-16-2003
March 2019
Version 5.0
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GA Data Provider Instructions
Appendix A: Data Dictionary
PLUS Borrower’s Social Security Number Indicator
Loan
Identifier
History
Kept
Reason
-ability
Date Sequence
Edit
Type
Size
Position
Field Code
No
Yes
No
No
Character
1
181
070
Description
Indicates whether PLUS Borrower’s Social Security Number is a real
Social Security Number or a pseudo number.
Comments
Report ‘R’ (Real) or ‘P’ (Pseudo).
Part of Event Type
Not part of an event.
Companion Field(s)
Default Value / Use
Reporting
Linked through edit
New Type of Loan (044) (used if new identifiers supplied)
Type of Loan (024)
Related fields that check value here
New PLUS Borrower’s Social Security Number (048)
PLUS Borrower’s Social Security Number (028)
Must always be filled when loan is a PLUS loan.
Report in regular update.
Edit
Level
Verifies
RecordLevel
Error
Must be a blank
when Type of Loan is
other than ‘PL’.
Not blank.
0193
Field not required on this type of loan
RecordLevel
Error
Must be reported
when Type of Loan is
‘PL’.
Is blank.
0226
PLUS Borrower SSN Indicator is required
RecordLevel
Error
Must be ‘R’ or ‘P’
when Type of Loan is
‘PL’.
Contains wrong
value.
0228
Invalid PLUS Borrower SSN Indicator
Date Revised
Error
Error
No.
Error Message
5-26-2000
March 2019
Version 5.0
A–118
GA Data Provider Instructions
Appendix A: Data Dictionary
PLUS Borrower’s First Name
Loan
Identifier
History
Kept
Reason
-ability
Date Sequence
Edit
Type
Size
Position
Field Code
No
Yes
No
No
Character
12
182-193
071
Description
PLUS Borrower’s first name.
Comments
If first name exceeds 12 characters, drop characters in excess of 12.
If PLUS Borrower has no first name, enter value ‘NFN’.
Do not enter personal titles (e.g., Mr., Mrs., Dr., Lt., etc.) in this field.
If NSLDS contains only an initial for this field (e.g., ‘J’ or ‘J.’), and a
plug date of birth, it will not accept an update of the actual name
(e.g., ‘Jane’) or Date of Birth from the agency because there is not
enough specific information to ensure a proper match. However, if a
real Date of Birth is on record, the PLUS Borrower’s First Name and
Date of Birth fields may both be updated.
Once the PLUS Borrower’s First Name field is updated from an initial
to the actual name, matches on the initial alone will no longer be
possible.
Part of Event Type
Not part of an event.
Companion Field(s)
Linked through edit
Date of PLUS Borrower’s Birth (073)
New PLUS Borrower’s SSN (048)
New Student’s First Name (043)
New Student’s Social Security Number (041)
New Type of Loan (044) (used if new identifiers supplied)
PLUS Borrower’s SSN (028)
Student’s First Name (023)
Student’s Social Security Number (021)
Type of Loan (024)
Default Value / Use
Reporting
Related fields that check value here
New PLUS Borrower’s SSN (048)
PLUS Borrower’s SSN (028)
Report blanks if not a PLUS loan.
Report actual value in regular update when new PLUS loan or change in
name occurs.
March 2019
Version 5.0
A–119
GA Data Provider Instructions
Appendix A: Data Dictionary
PLUS Borrower’s First Name
Edit
Level
Verifies
Error
Error
No.
Error Message
DomainLevel
Error
Must be leftjustified.
Isn’t left-justified.
0166
Field must be left-justified
RecordLevel
Error
Must be blank if
Type of Loan is not
‘PL’.
Isn’t blank.
0193
Field not required on this type of loan
RecordLevel
Error
Must be reported if
Type of Loan is ‘PL’.
Is blank.
0344
Borrower First Name is required
LoadLevel
Error
If the Student’s and
PLUS Borrower’s
SSNs are equal, the
Student’s and PLUS
Borrower’s First
Names are also
equal.
PLUS Borrower
and Student SSNs
match and First
Names do not.
0405
Student / PLUS Borrower First Names
must match if SSNs match
Date Revised
5-26-2000
March 2019
Version 5.0
A–120
GA Data Provider Instructions
Appendix A: Data Dictionary
PLUS Borrower’s Last Name
Loan
Identifier
History
Kept
Reason
-ability
Date Sequence
Edit
Type
Size
Position
Field Code
No
Yes
No
No
Character
35
194-228
072
Description
PLUS Borrower’s last name.
Comments
If last name exceeds 35 characters, drop characters in excess of 35.
If borrower does not have a last name, report ‘NLN’.
Part of Event Type
Not part of an event.
Companion Field(s)
Default Value / Use
Reporting
Edit
Level
Verifies
Linked through edit
New Type of Loan (044) (used if new identifiers supplied)
Type of Loan (024)
Related fields that check value here
New PLUS Borrower’s SSN (048)
PLUS Borrower’s SSN (028)
Report blanks if not a PLUS loan.
Report actual value if new loan or name change occurs.
Error
Error
No.
Error Message
DomainLevel
Error
Must be leftjustified.
Isn’t left-justified.
0166
Field must be left-justified
RecordLevel
Error
Must be blank if
not ‘PL’ Type of
Loan.
Isn’t blank.
0193
Field not required on this type of loan
RecordLevel
Error
Must be reported if
Type of Loan is ‘PL’.
Is blank.
0345
PLUS Borrower Last Name is required
Date Revised
5-26-2000
March 2019
Version 5.0
A–121
GA Data Provider Instructions
Appendix A: Data Dictionary
Date of PLUS Borrower’s Birth
Loan
Identifier
History
Kept
Reason
-ability
Date Sequence Edit
Type
Size
Position
Field Code
No
No
No
No
Date
8
229-236
073
Description
Date when PLUS Borrower was born.
Comments
Report the actual Date of PLUS Borrower’s Birth.
Plug date of ‘19000101’ may be used if no actual date has ever been
reported to NSLDS by any Data Provider, and the loan was
guaranteed prior to your agency’s Initial Load Date.
Part of Event Type
Not part of an event.
Companion Field(s)
Linked through edit
Date of Guaranty (025)
Initial Load Date (007) (Header record)
New Date of Guaranty (045) (used if new identifiers supplied)
New Type of Loan (044) (used if new identifiers supplied)
Type of Loan (024)
Related field that checks value here
PLUS Borrower’s Social Security Number (028)
Default Value / Use
Reporting
Edit
Level
Verifies
DomainLevel
Error
Report ‘00000000’ if loan is not a PLUS loan.
Report actual value if loan is a PLUS loan.
Error
Error
No.
Must be a valid
date (if not zeroes).
Invalid date.
0227
Invalid PLUS Borrower Date of Birth
RecordLevel
Error
If Date of Guaranty
is later than Date of
Initial Load,
‘19000101’ cannot
be reported.
Invalid plug date.
0102
19000101 is invalid when Date of
Guaranty > Init Load Date
RecordLevel
Error
Must be zeroes if
Type of Loan is not
‘PL’.
Contains wrong
value.
0193
Field not required on this type of loan
RecordLevel
Error
Can’t be zeroes if
Type of Loan is ‘PL’.
Contains zeroes.
0343
PLUS Borrower Date of Birth is required
March 2019
Error Message
Version 5.0
A–122
GA Data Provider Instructions
Appendix A: Data Dictionary
Date of PLUS Borrower’s Birth
RecordLevel
Error
Date of PLUS
Borrower Birth must
be on or after the
Date of Guaranty
less 99 years.
Date of PLUS
Borrower Birth is
before the Date of
Guaranty less 99
years.
0621
Date must be = or greater than Date of
Guaranty - 99 years
RecordLevel
Error
Date of PLUS
Borrower Birth must
be on or before the
Date of Guaranty
less 12 years.
Date of PLUS
Borrower Birth is
after the Date of
Guaranty less 12
years.
0622
Date must be = or less than Date of
Guaranty - 12 years
Date Revised
5-26-2000
March 2019
Version 5.0
A–123
GA Data Provider Instructions
Appendix A: Data Dictionary
Student’s Social Security Number Indicator
Loan
Identifier
History
Kept
Reason
-ability
Date Sequence
Edit
Type
Size
Position
Field Code
No
Yes
No
No
Character
1
237
074
Description
Indicates whether Student’s Social Security Number is a pseudo SSN or a
real number.
Comments
Report ‘R’ for Real, ‘P’ for ‘Pseudo’.
Part of Event Type
Not part of an event.
Companion Field(s)
Default Value / Use
Reporting
Edit
Level
Verifies
Related fields that check value here
New Student’s SSN (041)
Student’s SSN (021)
Must always be filled.
Report in regular update.
Error
Error
No.
Error Message
RecordLevel
Error
Must be ‘R’ or ‘P’.
Contains wrong
value.
0236
Invalid Student SSN Indicator
RecordLevel
Error
Must be reported.
Is blank.
0261
Student SSN Indicator is required
Date Revised
5-26-2000
March 2019
Version 5.0
A–124
GA Data Provider Instructions
Appendix A: Data Dictionary
Student’s Academic Level
Loan
Identifier
History
Kept
Reason
-ability
Date Sequence
Edit
Type
Size
Position
Field Code
No
No
No
No
Character
1
238
075
Description
Student’s academic or grade level in school at the beginning of the
specific period covered by the loan.
Comments
Must be a valid code from the Academic Level Codes Table
(Appendix
B–Table B-1).
If academic level is not available, and Date of Guaranty is before Jan.
1, 1984, you may use the plug value of ‘N’.
Do not replace a previously reported actual value with a plug or
default value.
Part of Event Type
Not part of an event.
Companion Field(s)
Linked through edit
Date of Guaranty (025)
New Date of Guaranty (045) (used if new identifiers supplied)
New Type of Loan (044) (used if new identifiers supplied)
Type of Loan (024)
Related field that checks value here
Default Value / Use
Reporting
Edit
Level
Verifies
RecordLevel
Error
Amount of Guaranty (061)
Report a blank if Type of Loan is ‘CL’ (Consolidated) or ‘RF’ (Refinanced).
Report in regular update.
Error
Error
No.
Must be a valid code
from the Academic
Level Codes Table.
Invalid code.
0232
Invalid Student Academic Level
RecordLevel
Error
Whether ‘N’ is valid.
Contains plug
value when Date
of Guaranty is Jan.
1, 1984 or later.
0237
Invalid value when DT of GA > or =
19840101
RecordLevel
Error
Must be reported
unless Type of Loan
is ‘CL’ or ‘RF’.
Is blank.
0522
Student Academic level is required
March 2019
Error Message
Version 5.0
A–125
GA Data Provider Instructions
Appendix A: Data Dictionary
Student’s Academic Level
LoadLevel
Error
Plug value can’t be
used to modify real
data.
Date Revised
Type of Loan is
not ‘CL’ or ‘RF’, but
plug value of ‘N’
was used.
0527
Def value for this field cannot modify a
real value
5-26-2000
March 2019
Version 5.0
A–126
GA Data Provider Instructions
Appendix A: Data Dictionary
Student’s Last Name
Loan
Identifier
History
Kept
Reason
-ability
Date Sequence
Edit
Type
Size
Position
Field Code
No
Yes
No
No
Character
35
239-273
076
Description
Title IV aid recipient or beneficiary’s current last name.
Comments
If last name exceeds 35 characters, drop characters in excess of 35.
If student has no last name, use plug value ‘NLN’.
Part of Event Type
Not part of an event.
Companion Field(s)
Default Value / Use
Reporting
Edit
Level
Verifies
Related fields that check value here
New SSN (041)
Student’s SSN (021)
Must always be filled.
Report in regular update.
Error
Error
No.
Error Message
DomainLevel
Error
Must be leftjustified.
Isn’t left-justified.
0166
Field must be left-justified
RecordLevel
Error
Must be reported.
Is blank.
0263
Student Last Name is required
Date Revised
5-26-2000
March 2019
Version 5.0
A–127
GA Data Provider Instructions
Appendix A: Data Dictionary
Date Enrollment Period Begins
Loan
Identifier
History
Kept
Reason
-ability
Date Sequence Edit
Type
Size
Position
Field Code
No
No
No
No
Date
8
274-281
077
Description
Date when classes are (or were) to begin for the period covered by the
loan.
Comments
Report the actual Date Enrollment Period Begins or, if actual date is
not available and Date of Guaranty falls before Jan. 1, 1984, use plug
value of ‘19000101’.
For CL or RF loans, report the actual Data Enrollment Period Begins if
the borrower is enrolled. Otherwise, report ‘00000000’.
Do not replace a previously reported actual value with a plug or
default value.
Part of Event Type
Not part of an event.
Companion Field(s)
Default Value / Use
Reporting
Edit
Level
Verifies
DomainLevel
Error
RecordLevel
Error
Linked through edit
Date of Guaranty (025)
New Date of Guaranty (045) (used if new identifiers supplied)
New Type of Loan (044) (used if new identifiers supplied)
Type of Loan (024)
Related fields that check value here
Code for Enrollment Status (132)
Date Enrollment Period Ends (078)
Date of Loan Status (062)
Indicator of Subsidy (149)
Must always be filled.
Report in regular update.
Error
Error
No.
Must be a valid
date (if not zeroes).
Invalid date.
0187
Invalid Date Enrollment Period Begins
Must be reported if
Type of Loan is
other than ‘CL’ or
‘RF’.
Contains zeroes.
0165
Date Enrollment Period Begins is
required
March 2019
Error Message
Version 5.0
A–128
GA Data Provider Instructions
Appendix A: Data Dictionary
Date Enrollment Period Begins
RecordLevel
Error
Whether ‘19000101’
is valid.
Contains plug
value when Date
of Guaranty is Jan.
1, 1984, or later.
0230
19000101 is invalid when DT of GA > or
= 19840101
RecordLevel
Error
Date Enrollment
Period Begins must
be on or after the
Date of Guaranty
less 2 years.
Date Enrollment
Period Begins is
before the Date of
Guaranty less 2
years.
0570
Date must be = or greater than Date of
Guaranty - 2yrs
RecordLevel
Error
Date Enrollment
Period Begins must
be on or before the
Date of Guaranty
plus 2 years.
Date Enrollment
Period Begins is
after the Date of
Guaranty plus 2
years.
0571
Date must be = or less than Date of
Guaranty + 2 years
RecordLevel
Error
For SL loans, the
Date Enrollment
Period Begins must
be on or before
19940630.
Date Enrollment
Period Begins is
after 19940630.
0645
Date must be = or less than 19940630
LoadLevel
Error
Plug value can’t be
used to modify real
data.
Type of Loan is
not ‘CL’ or ‘RF’, but
plug value was
used.
0527
Def value for this field cannot modify a
real value
Date Revised
5-26-2000
March 2019
Version 5.0
A–129
GA Data Provider Instructions
Appendix A: Data Dictionary
Date Enrollment Period Ends
Loan
Identifier
History
Kept
Reason
-ability
Date Sequence Edit
Type
Size
Position
Field Code
No
No
No
No
Date
8
282-289
078
Description
Date when classes ended (or were to end) for the period covered by
loan.
Comments
Report the actual Date Enrollment Period Ends or, if actual date is
not available and Date of Guaranty falls before Jan. 1, 1984, use plug
value of ‘19000101’.
For CL or RF loans, report the actual Data Enrollment Period Ends if
the borrower is enrolled. Otherwise, report ‘00000000’.
Do not replace a previously reported actual value with a plug or
default value.
Part of Event Type
Not part of an event.
Companion Field(s)
Linked through edit
Date Enrollment Period Begins (077)
Date of Guaranty (025)
New Date of Guaranty (045) (used if new identifiers supplied)
New Type of Loan (044) (used if new identifiers supplied)
Type of Loan (024)
Default Value / Use
Reporting
Edit
Level
Verifies
DomainLevel
Error
Must always be filled.
Report in regular update.
Error
Error
No.
Must be a valid
date (if not zeroes).
Invalid date.
0188
Invalid Date Enrollment Period Ends
RecordLevel
Error
Date Enrollment
Period Ends must
be after the Date
Enrollment Period
Begins.
Date Enrollment
Period Ends is not
after the Date
Enrollment Period
Begins.
0140
Date must be later than Date Enrollment
Period Begins
RecordLevel
Error
Whether ‘19000101’
is valid.
Contains plug
value when Date
of Guaranty is Jan.
1, 1984 or later.
0230
19000101 is invalid when DT of GA > or
= 19840101
March 2019
Error Message
Version 5.0
A–130
GA Data Provider Instructions
Appendix A: Data Dictionary
Date Enrollment Period Ends
RecordLevel
Error
Must be reported if
Type of Loan is
other than ‘CL’ or
‘RF’.
Contains zeroes.
0303
Date Enrollment Period Ends is required
RecordLevel
Error
Date Enrollment
Period Ends must
be on or before the
Date Enrollment
Period Begins plus
3 years.
Date Enrollment
Period Ends is
after the Date
Enrollment Period
Begins plus 3
years.
0736
Date must be = or < Date Enrollment
Period Begins + 3 years
LoadLevel
Error
Plug value can’t be
used to modify real
data.
Incoming date is a
plug date and
previously
reported date is a
real date.
0527
Default value for this field cannot modify
a real value
Date Revised
06-10-2008
March 2019
Version 5.0
A–131
GA Data Provider Instructions
Appendix A: Data Dictionary
Student’s Middle Initial
Loan
Identifier
History
Kept
Reason
-ability
Date Sequence
Edit
Type
Size
Position
Field Code
No
No
No
No
Character
1
290
079
Description
Title IV aid recipient or beneficiary’s middle initial.
Comments
Report actual initial if known.
Part of Event Type
Not part of an event.
Companion Field(s)
None.
Default Value / Use
Report a blank if initial is not known or student has no middle initial.
Reporting
Edit
Level
N/A
Report in regular update.
Verifies
N/A
Date Revised
Error
Error
No.
N/A
N/A
Error Message
N/A
5-26-2000
March 2019
Version 5.0
A–132
GA Data Provider Instructions
Appendix A: Data Dictionary
Student’s Driver’s License Number
Loan
Identifier
History
Kept
Reason
-ability
Date Sequence
Edit
Type
Size
Position
Field Code
No
No
No
No
Character
30
291-320
080
Description
Title IV aid recipient or beneficiary’s driver’s license number.
Comments
Report actual license number if available.
Must be reported if Code for Enrollment is ‘A’, ‘F’, or ‘H’.
Report ‘NR’ if student does not have a driver’s license.
Part of Event Type
Not part of an event.
Companion Field(s)
Linked through edit
Code for Enrollment Status (132)
New Type of Loan (044) (used if new identifiers supplied)
Type of Loan (024)
Default Value / Use
Reporting
Edit
Level
Verifies
RecordLevel
Error
Must be reported if
Code for Enrollment
Status is ‘A’, ‘F’, or
‘H’ and Type of Loan
is other than ‘PL’.
Date Revised
Must be filled when Code for Enrollment Status is ‘A’, ‘F’, or ‘H’ (i.e., inschool). Report a blank for PLUS loans or loans with other enrollment
statuses.
Report in regular update.
Error
Is blank.
Error
No.
0207
Error Message
Student Driver License Number is
required
5-26-2000
March 2019
Version 5.0
A–133
GA Data Provider Instructions
Appendix A: Data Dictionary
Student’s Driver’s License State
Loan
Identifier
History
Kept
Reason
-ability
Date Sequence
Edit
Type
Size
Position
Field Code
No
No
No
No
Character
2
321-322
081
Description
State that issued Title IV aid recipient or beneficiary’s driver’s license.
Comments
Must be a valid code from the State Codes Table (Appendix B–Table
B-14).
If not known, report ‘NR’.
Part of Event Type
Not part of an event.
Companion Field(s)
Linked through edit
Code for Enrollment Status (132)
New Type of Loan (044) (used if new identifiers supplied)
Type of Loan (024)
Default Value / Use
Reporting
Edit
Level
Verifies
RecordLevel
Error
RecordLevel
Error
Must always be filled for all loans except PLUS.
Must be filled when Code for Enrollment Status is ‘A’, ‘F’, or ‘H’ (i.e.,
in-school). Report a blank for PLUS loans or loan with other
enrollment statuses.
Report in regular update.
Error
Error
No.
Must be a valid code
from the State
Codes Table (if not
blank).
Invalid code.
0340
Invalid Student Driver’s License State
Must be reported if
Code for Enrollment
Status is ‘A’, ‘F’, or
‘H’ and Type of Loan
is other than ‘PL’.
Is blank.
0341
Student Driver’s License State is required
Date Revised
Error Message
5-26-2000
March 2019
Version 5.0
A–134
GA Data Provider Instructions
Appendix A: Data Dictionary
PLUS Borrower’s Middle Initial
Loan
Identifier
History
Kept
Reason
-ability
Date Sequence
Edit
Type
Size
Position
Field Code
No
No
No
No
Character
1
323
086
Description
PLUS Borrower’s middle initial.
Comments
Field must be blank if loan is not a PLUS loan.
Part of Event Type
Not part of an event.
Companion Field(s)
Default Value / Use
Reporting
Edit
Level
Verifies
RecordLevel
Error
Field must be blank
if Type of Loan is not
‘PL’.
Date Revised
Linked through edit
New Type of Loan (044) (used if new identifiers supplied)
Type of Loan (024)
Report a blank if loan is not a PLUS loan, middle initial not known, or no
middle initial.
Report if new loan or name change occurs.
Error
Isn’t blank.
Error
No.
0193
Error Message
Field not required on this type of loan
5-26-2000
March 2019
Version 5.0
A–135
GA Data Provider Instructions
Appendix A: Data Dictionary
PLUS Borrower’s State of Residence
Loan
Identifier
History
Kept
Reason
-ability
Date Sequence
Edit
Type
Size
Position
Field Code
No
No
No
No
Character
2
324-325
087
Description
The code for a PLUS Borrower’s permanent state of residence at the time
the loan was guaranteed.
Comments
Must be a valid code from the State Codes Table (Appendix B– Table B14).
Part of Event Type
Not part of an event.
Companion Field(s)
Default Value / Use
Reporting
Edit
Level
Verifies
Linked through edit
Date of Guaranty (025)
Initial Load Date (007) (Header record)
New Date of Guaranty (045) (used if new identifiers supplied)
New Type of Loan (044) (used if new identifiers supplied)
Type of Loan (024)
Must always be filled if loan is a PLUS loan.
Report in regular update.
Error
Error
No.
Error Message
RecordLevel
Error
Must be blank if
Type of Loan isn’t
‘PL’.
Isn’t blank.
0193
Field not required on this type of loan
RecordLevel
Error
Must be a valid code
from the States
Code Table.
Invalid code.
0347
Invalid PLUS Borrower’s State of
Residence
RecordLevel
Error
Must be reported if
Type of Loan is ‘PL’
and the loan was
guaranteed after the
Initial Load Date.
Is blank.
0523
PLUS Borrower’s State of Residence is
required
Date Revised
5-26-2000
March 2019
Version 5.0
A–136
GA Data Provider Instructions
Appendix A: Data Dictionary
Code for Servicer
Loan
Identifier
History
Kept
Reason
-ability
Date Sequence Edit
Type
Size
Position
Field Code
No
Yes
No
No
Numeric
6
326-331
088
Description
Code for current lender servicer of an FFELP loan, if there is one.
Comments
Must be a valid Servicer Code.
As a minimum, Guaranty Agencies must collect servicer code
information as it stands at the end of each quarter (March 31, June
30, September 30, and December 31). This data must be forwarded
to NSLDS before the end of the next quarter.
If more than one servicer has been responsible for a loan within the
same quarter, report the servicer responsible for the loan at the end
of the quarter.
Must always be filled for serviced loans dated later than July 1, 1995.
Populate if serviced by an ED approved servicer with the valid
servicer ID.
Populate if self -serviced and a valid servicer ID has been assigned
by ED.
Do not populate if self-serviced and there is not a valid servicer ID
available.
Part of Event Type
Lender Servicer
Companion Field(s)
Linked through event
Default Value / Use
Reporting
Edit
Level
Verifies
Date of Servicer Responsibility (150)
Report ‘000000’ if loan is not currently assigned to a lender servicer.
Must always be reported if loan is assigned to a lender servicer.
Error
Error
No.
Error Message
DomainLevel
Error
Must be numeric.
Isn’t numeric.
0182
Invalid Code for Servicer
RecordLevel
Error
Must contain a
valid code if there is
a corresponding
value in Date of
Servicer
Responsibility.
Contains zeroes.
0395
Code for Servicer is required
LoadLevel
Error
Must be valid
Servicer Code.
Invalid code.
0182
Invalid Code for Servicer
Date Revised
11-23-2008
March 2019
Version 5.0
A–137
GA Data Provider Instructions
Appendix A: Data Dictionary
March 2019
Version 5.0
A–138
GA Data Provider Instructions
Appendix A: Data Dictionary
Code for Originating FFELP Lender
Loan
Identifier
History
Kept
Reason
-ability
Date Sequence Edit
Type
Size
Position
Field Code
No
No
No
No
Numeric
6
332-337
089
Description
Code for lender that issued promissory note for an FFELP loan.
Comments
Must be a valid Lender Code.
If not available, and Date of Guaranty is January 1, 1984, or earlier,
you may use the plug value of ‘444444’.
Part of Event Type
Not part of an event.
Companion Field(s)
Linked through edit
Date of Guaranty (025)
New Date of Guaranty (045) (used if new identifiers supplied)
Related field that checks value here
Default Value / Use
Reporting
Edit
Level
Verifies
Date Loan Sold (141)
Must always be filled.
Report in regular update.
Error
Error
No.
Error Message
DomainLevel
Error
Must be numeric.
Isn’t numeric.
0180
Invalid Code for Originating FFELP
Lender
RecordLevel
Error
Must be a value
between ‘800000’
and ‘999899’, if not
‘444444’.
Invalid code.
0180
Invalid code for Originating FFELP Lender
RecordLevel
Error
‘444444’ only
reported when Date
of Guaranty is
before January 1,
1984.
Invalid code based
on Date of
Guaranty.
0237
Invalid value when Date of Guaranty > or
= 19840101
RecordLevel
Error
Can’t be ‘000000’.
Is ‘000000’.
0279
Code for Originating FFELP Lender is
required
LoadLevel
Error
Must be a valid
Lender Code.
Invalid code.
0180
Invalid Code for Originating FFELP
Lender
Date Revised
5-26-2000
March 2019
Version 5.0
A–139
GA Data Provider Instructions
Appendix A: Data Dictionary
Date Guaranty Transferred
Loan
Identifier
History
Kept
Reason
-ability
Date Sequence Edit
Type
Size
Position
Field Code
No
Yes
Yes
Yes
Date
8
338-345
090
Description
Date when a loan guaranty is transferred from one GA to another or to
the Federal government. Reported by the receiving agency.
Comments
Report the date when a loan guaranty was transferred from one GA to
another.
The following agencies are allowed to take loans from another GA
without requiring that the transfer being initiated by the current GA:
Debt Management and Collections System DMCS (556) and ECMC (927).
In order to transfer in a loan currently held by GA 556 or 927 the transfer
must be initiated by the current GA.
Part of Event Type
Transfer
Companion Field(s)
Linked through edit
Date of Guaranty (025)
New Date of Guaranty (045) (used if new identifiers supplied)
Submittal (Extract) Date (004) (Header record)
Default Value / Use
Reporting
Edit
Level
Verifies
Related fields that check value here
Amount of Guaranty (61)
Date of Disbursement (066)
Date of Guaranty (025)
New Date of Guaranty (45)
Report ‘00000000’ if transfer has not occurred.
Report actual value if transfer occurs.
Error
Error
No.
Error Message
DomainLevel
Error
Must be a valid date
(if not zeroes).
Invalid date.
0190
Invalid Date Guaranty Transferred
RecordLevel
Error
Date of Guaranty
Transfer must be on
or after the Date of
Guaranty.
Date of Guaranty
Transfer is before
the Date of
Guaranty.
0593
Date must be = or greater than Date
of Guaranty
March 2019
Version 5.0
A–140
GA Data Provider Instructions
Appendix A: Data Dictionary
Date Guaranty Transferred
RecordLevel
Error
Date of Guaranty
Transfer must be on
or before the
Submittal (Extract)
Date.
Date of Guaranty
Transfer is after
the Submittal
(Extract) Date.
0594
Date must be = or less than Submittal
Date
LoadLevel
Error
Whether date is
earlier than a Date
Guaranty Transferred
previously reported
on that loan by
another agency.
Date is earlier.
0326
Guaranty Trans Date must be >
Previous Guaranty Trans Date
Date Revised
5-26-2000
March 2019
Version 5.0
A–141
GA Data Provider Instructions
Appendix A: Data Dictionary
Type of Deferment
Loan
Identifier
History
Kept
Reason
-ability
Date Sequence
Edit
Type
Size
Position
Field Code
No
Yes
No
No
Character
2
346-347
091
Description
One of the legal reasons for postponing repayment of loan principal and
interest.
Comments
Must be a valid Deferment Type from the Deferment Type Codes
Table (Appendix B– Table B-3) and conforms to usage rules in
Deferment Type Usage Code Table (Appendix B– Table B-4).
As a minimum, Guaranty Agencies must collect deferment
information as it stands at the end of each quarter (March 31, June
30, September 30, and December 31). This data must be forwarded
to NSLDS before the end of the next quarter.
Must always be filled for deferred loans dated later than July 1, 1995.
You may, but are not required to, discontinue reporting Type of
Deferment, Date Deferment Starts, and Date Deferment Stops after
the deferment has ended. In this case, populate these three fields
with default values.
Part of Event Type
Deferment
Companion Field(s)
Linked through edit
Date of Guaranty (025)
New Date of Guaranty (045) (used if new identifiers supplied)
New Type of Loan (044) (used if new identifiers supplied)
Type of Loan (024)
Linked through event
Date Deferment Starts (092)
Date Deferment Stops (093)
Default Value / Use
Reporting
Edit
Level
Verifies
RecordLevel
Error
Can’t be blank if
there is a
corresponding value
in Date Deferment
Starts or Date
Deferment Stops.
Report blanks if deferment has not occurred.
Report actual value if deferment occurs.
Error
Error
No.
Is blank.
0265
March 2019
Error Message
Type of Deferment is required
Version 5.0
A–142
GA Data Provider Instructions
Appendix A: Data Dictionary
Type of Deferment
LoadLevel
Error
Must be a valid code
(if not blank) from
the Deferment Type
Codes Table. If not
blank, the code is
valid based on Loan
Type and Date of
Guaranty as
described in the
Deferment Type
Usage Codes Table.
Date Revised
Invalid code.
0239
Invalid Type of Deferment
5-26-2000
March 2019
Version 5.0
A–143
GA Data Provider Instructions
Appendix A: Data Dictionary
Date Deferment Starts
Loan
Identifier
History
Kept
Reason
-ability
Date Sequence Edit
Type
Size
Position
Field Code
No
Yes
No
Yes
Date
8
348-355
092
Description
Date when a legal deferment actually begins.
Comments
Must always be filled for deferred loans where deferment started on
or after July 1, 1995.
As a minimum, Guaranty Agencies must collect deferment
information as it stands at the end of each quarter (March 31, June
30, September 30, and December 31). This data must be forwarded
to NSLDS before the end of the next quarter.
The dates when deferments start and stop may overlap for different
periods in relation to another deferment (e.g., first deferment is 0110-95 through 07-20-95 and second deferment is 07-01-95 through
12-30-95).
You may, but are not required to, discontinue reporting Type of
Deferment, Date Deferment Starts, and Date Deferment Stops after
the deferment has ended. In this case, populate these three fields
with default values.
Date sequence rules are still applied to this date in relation to
historical start-date data and Date of Loan Status. The Date
Deferment Starts may not precede the date associated with a ‘DA’
Loan Status Code.
Date sequence edits are not applied against this field if zeroes are
reported for a loan no longer in deferment.
For SLS loans, GAs must report Date Deferment Starts and Date
Deferment Stops as the actual date plus 7000 years when using
DataPrep Version 1.0. Optional with DataPrep Version 2.0. or later.
(This practice was implemented to accommodate a change in the
NSLDS definition of Date Entered Repayment (Date of Maturity) for
SLS loans, since technically SLS Date Deferment Starts the day after
the loan is disbursed. Reporting the date as described avoids an
error with DataPrep Version 1.0. NSLDS automatically subtracts the
7000 years during record-level editing.)
Part of Event Type
Deferment
March 2019
Version 5.0
A–144
GA Data Provider Instructions
Appendix A: Data Dictionary
Date Deferment Starts
Companion Field(s)
Linked through edit
Date Entered Repayment (Date of Maturity) (060)
Date of Disbursement (066)
Date of Guaranty (025)
Date Repurchased (120)
Indicator of Rehabilitated Loan (122)
New Date of Guaranty (045) (used if new identifiers supplied)
New Type of Loan (044) (used if new identifiers supplied)
Submittal (Extract) Date (004) (Header record)
Type of Loan (024)
Linked through event
Date Deferment Stops (093)
Related field that checks value here
Default Value / Use
Reporting
Edit
Level
Verifies
DomainLevel
Error
Type of Deferment (091)
Date Deferment Stops (093)
Report ‘00000000’ if deferment has not occurred.
Report actual value if deferment occurs.
Error
Error
No.
Must be a valid
date (if not zeroes).
Invalid date.
0185
Invalid Date Deferment Starts
RecordLevel
Error
Can’t be zeroes if
there are
corresponding
values in the Date
Deferment Stops or
the Type of
Deferment.
Contains zeroes.
0132
Date Deferment Starts is required
RecordLevel
Error
Date Deferment
Starts must be on
or before the
Submittal (Extract)
Date.
Date Deferment
Starts is after the
Submittal (Extract)
Date.
0589
Date must be = or less than Submittal
Date
March 2019
Error Message
Version 5.0
A–145
GA Data Provider Instructions
Appendix A: Data Dictionary
Date Deferment Starts
RecordLevel
Error
Date Deferment
Starts must be on
or after the earlier
of (a) the Date of
Disbursement (if
the Date of
Disbursement is not
zero) or (b) the
Date of Guaranty.
Date Deferment
Starts is before the
earlier of (a) the
Date of
Disbursement (if
Date of
Disbursement is
not zero) or (b)
the Date of
Guaranty.
0718
Date must be >= Date of Disbursement
or >= Date of Guaranty
RecordLevel
Error
For non-SL loans, if
the loan is not
rehabilitated
(Indicator of
Rehabilitated Loan
is not Y) or the Date
Deferment Starts is
after rehabilitation
(Date
Repurchased), then
the Date Deferment
Starts must be on
or after the Date
Entered
Repayment.
Date Deferment
Starts is before the
Date Entered
Repayment.
0719
Date must be = or greater than Date
Entered Repayment
LoadLevel
Error
Date change falls in
acceptable range in
relation to historical
data.
Date sequence
error.
0525
Date must be > preceding date
Date Revised
5-26-2000
March 2019
Version 5.0
A–146
GA Data Provider Instructions
Appendix A: Data Dictionary
Date Deferment Stops
Loan
Identifier
History
Kept
Reason
-ability
Date Sequence Edit
Type
Size
Position
Field Code
No
Yes
No
No
Date
8
356-363
093
Description
Date when a legal deferment is projected to end or actually ends.
Includes post-deferment grace period if applicable.
Comments
Must always be filled for deferred loans where deferment started on
or after July 1, 1995.
Report the actual Date Deferment Stops, or, as a minimum, Guaranty
Agencies must collect deferment information as it stands at the end
of each quarter (March 31, June 30, September 30, and December
31). This data must be forwarded to NSLDS before the end of the
next quarter.
The dates when deferments start and stop may overlap for different
periods in relation to another deferment. (e.g., first deferment is 0110-95 through 07-20-95 and second deferment is 07-01-95 through
12-30-95).
You may, but are not required to, discontinue reporting Type of
Deferment, Date Deferment Starts, and Date Deferment Stops after
the deferment has ended. In this case, populate these three fields
with default values.
For SLS loans, GAs must report Date Deferment Starts and Date
Deferment Stops as the actual date plus 7000 years when using
DataPrep Version 1.0. Optional with DataPrep Version 2.0. or later.
(This practice was implemented to accommodate a change in the
NSLDS definition of Date Entered Repayment (Date of Maturity) for
SLS loans, since technically SLS Date Deferment Starts the day after
the loan is disbursed. Reporting the date as described avoids an
error with DataPrep Version 1.0. NSLDS automatically subtracts the
7000 years during record-level editing.)
Part of Event Type
Deferment
Companion Field(s)
Linked through event
Date Deferment Starts (092)
Type of Deferment (091)
Related field that checks value here
Default Value / Use
Reporting
Date Deferment Starts (092)
Report ‘00000000’ if deferment has not occurred.
Report actual value if deferment occurs.
March 2019
Version 5.0
A–147
GA Data Provider Instructions
Appendix A: Data Dictionary
Date Deferment Stops
Edit
Level
Verifies
Error
Error
No.
DomainLevel
Error
Must be a valid
date (if not zeroes).
Invalid date.
0186
Invalid Date Deferment Stops
RecordLevel
Error
Can’t be zeroes if
there are
corresponding
values in Type of
Deferment and
Date Deferment
Starts.
Contains zeroes.
0133
Date Deferment Stops is required
RecordLevel
Error
Date Deferment
Stops must be after
the Date Deferment
Starts.
Date Deferment
Stops is not after
the Date
Deferment Starts.
0139
Date must be later than Date Deferment
Starts
RecordLevel
Error
Date Deferment
Stops must be on
or before the Date
Deferment Starts
plus 15 years.
Date Deferment
Stops is after the
Date Deferment
Starts plus 15
years.
0592
Date must be = or less than Date
Deferment Starts + 15 years
Date Revised
Error Message
5-26-2000
March 2019
Version 5.0
A–148
GA Data Provider Instructions
Appendix A: Data Dictionary
Indicator of Lender-of-Last Resort Loan
Loan
Identifier
History
Kept
Reason
-ability
Date Sequence
Edit
Type
Size
Position
Field Code
No
No
No
No
Character
1
364
095
Description
Indicates that loan is a lender-of-last-resort loan.
Comments
Must contain ‘Y’ (Yes) or a blank.
Part of Event Type
Not part of an event.
Companion Field(s)
None.
Default Value / Use
Report ‘Y’ if lender of last resort loan, blank if not.
Reporting
Edit
Level
Verifies
RecordLevel
Error
Must be ‘Y’ or blank.
Date Revised
Report in regular update.
Error
Contains wrong
value.
Error
No.
Error Message
0398
Invalid Indicator of Lender of Last Resort
Loan
5-26-2000
March 2019
Version 5.0
A–149
GA Data Provider Instructions
Appendix A: Data Dictionary
Claim Reason for Guaranty Agency Claim
Loan
Identifier
History
Kept
Reason
-ability
Date Sequence
Edit
Type
Size
Position
Field Code
No
Yes
Yes
No
Character
2
365-366
096
Description
The reason the latest reinsurance claim, including supplemental
insurance, was paid to a Guaranty Agency. Reasons include borrower
death, disability, bankruptcy, default, closed school, false certification, or
exempt.
Comments
Must be a valid code from the Claim Reasons Code Table (Appendix
B– Table B-2).
Update this field whenever there is change in the reason (may be
non-monetary) for reinsurance or supplemental reinsurance. For
example: the original reinsurance claim reason was due to Default
(DF), but later the borrower becomes bankrupt, this field would be
updated to Bankruptcy other(BO). Even though the rate may not
change, update this field if there is a change in the reason.
A Reinsurance Claim Payment made before a repurchase date does
not need to be continually reported after repurchase.
This field can be reported after the GA transfers the loan or assigns
the loan to another GA, ECMC, or ED.
The Date Repurchased value for a loan will determine whether
blanks reported in this field will cause the event to be deleted or to
be interpreted as a default value.
Part of Event Type
If Date Repurchased is later than the last-reported Date
Reinsurance Claim Requested, blanks reported in this field will
NOT delete those previously reported values. (NSLDS will store
the last-reported data, and GAs can stop reporting on a loan
that has been repurchased.)
If the Date Repurchased is the same as or earlier than the lastreported Date Reinsurance Claim Requested (meaning that a
new reinsurance claim payment occurred after the repurchase),
blanks will be interpreted as a request to delete the Reinsurance
Claim Payment that occurred after the repurchase.
Reinsurance Claim Payment
March 2019
Version 5.0
A–150
GA Data Provider Instructions
Appendix A: Data Dictionary
Claim Reason for Guaranty Agency Claim
Companion Field(s)
Linked through edit
Date Reinsurance Claim Requested (114)
Linked through event
Amount of Reinsurance Claim Requested (116)
Date Reinsurance Claim Paid (115)
Date Reinsurance Claim Requested (114)
Reinsurance Reimbursement Rate (119)
Relationship established
Default Value / Use
Date Repurchased (120) (New)
Report blanks if Reinsurance Claim Payment has not occurred.
Or, report blanks when
1.
The reinsurance claim request occurred before the latest
repurchase; and
2.
The request has been fully paid/processed; and
3.
The request has been successfully reported to NSLDS.
Reporting
Report actual value if Reinsurance Claim Payment occurs.
Edit
Level
Verifies
Error
Error
No.
Error Message
RecordLevel
Error
Must be a valid
code.
Contains wrong
value.
0174
Invalid Claim Reason for GA Claim
RecordLevel
Error
If this field contains
‘CS’ and Date
Reinsurance Claim
Requested is earlier
than April 1, 1993,
‘CS’ is invalid.
Contains wrong
value.
0174
Invalid Claim Reason for GA Claim
Contains wrong
value.
0174
Invalid Claim Reason for GA Claim
(Status did not exist
prior to this date.)
RecordLevel
Error
If this field contains
‘FC’ and Date
Reinsurance Claim
Requested is earlier
than January 1, 1994,
‘FC’ is invalid.
(Status did not exist
prior to this date.)
March 2019
Version 5.0
A–151
GA Data Provider Instructions
Appendix A: Data Dictionary
Claim Reason for Guaranty Agency Claim
RecordLevel
Error
Must be reported if
there are
corresponding
values in Amount of
Reinsurance Claim
Requested or Date
Reinsurance Claim
Requested.
Date Revised
Is blank.
0277
Claim Reason for GA Claim is required
12-31-2008
March 2019
Version 5.0
A–152
GA Data Provider Instructions
Appendix A: Data Dictionary
Date of Refund on Claims
Formerly Date of Refund From Lender on Claims
Loan
Identifier
History
Kept
Reason
-ability
Date Sequence Edit
Type
Size
Position
Field Code
No
Yes
Yes
No
Date
8
367-374
099
Description
Date when Guaranty Agency received an insurance claim refund .
Comments
Report the actual Date of Refund on Claims .(formerly Date of Refund
From Lender on Claims)
Part of Event Type
An Insurance Claim Refund made before a repurchase date does
not need to be continually reported after repurchase. However, the
data provider must first ensure the refund has been successfully
updated to NSLDS before ceasing to report on it. Be especially alert
to this when the refund is followed quickly by repurchase.
This field can be reported after the GA transfers the loan or assigns
the loan to another GA, ECMC, or ED.
The Date Repurchased value for a loan will determine whether
zeroes reported in this field will cause the event to be deleted or to
be interpreted as a default value.
If Date Repurchased is later than the last-reported Date of
Refund on Claims, zeroes reported in this field will NOT delete
those previously reported values. (NSLDS will store the lastreported data, and GAs can stop reporting on a loan that has
been repurchased.)
If the Date Repurchased is the same as or earlier than the
current Date of Refund on Claims (meaning that a new
insurance claim refund occurred after the repurchase), zeroes
will be interpreted as a request to delete the Insurance Claim
Refund that occurred after the repurchase.
Submit a Past Period Change record (PPC) to delete a refund that
occurred before the latest Date of Repurchase.
If the GA receives a borrower payment from the lender after an
insurance claim was paid, but prior to reinsurance being requested,
report the date of refund.
Insurance Claim Refund
March 2019
Version 5.0
A–153
GA Data Provider Instructions
Appendix A: Data Dictionary
Date of Refund on Claims
Formerly Date of Refund From Lender on Claims
Companion Field(s)
Linked through edit
Date of Disbursement (066)
Date of Guaranty (025)
Date Repurchased (120)
New Date of Guaranty (045) (used if new identifiers supplied)
Submittal (Extract) Date (004) (Header record)
Linked through event
Amount of Refund on Claims (100)(formerly Date of Refund From
Lender on Claims)
Relationship established
Default Value / Use
Reporting
Edit
Level
Verifies
DomainLevel
Error
Date Repurchased (120) (New)
Report ‘00000000’ if Insurance Claim Refund has not occurred, or if
latest refund occurred before repurchase and it has already been
successfully reported to NSLDS.
Report actual value if Insurance Claim Refund occurs.
Error
Error
No.
Must be a valid
date (if not zeroes).
Invalid date.
0209
Invalid Date Of Refund on Claims
RecordLevel
Error
Can’t be zeroes if
there is a
corresponding
value in Amount of
Refund on Claims.
Contains zeroes.
0159
Date of Refund on Claims is required
RecordLevel
Error
Date of Refund on
Claims must be on
or before the
Submittal (Extract)
Date.
Date of Refund on
Claims is after the
Submittal (Extract)
Date.
0606
Date must be = or less than Submittal
Date
RecordLevel
Error
Date of Refund on
Claims must be on
or after the Date of
Guaranty.
Date of Refund on
Claims is before
the Date of
Guaranty.
0637
Date must be = or greater than Date of
Guaranty
March 2019
Error Message
(formerly Invalid Date Of Refund from Lender on
Claims)
(formerly Date of Refund From Lender on Claims
is required)
Version 5.0
A–154
GA Data Provider Instructions
Appendix A: Data Dictionary
Date of Refund on Claims
Formerly Date of Refund From Lender on Claims
RecordLevel
Error
Date of Refund on
Claims must be on
or after the Date of
Disbursement.
Date of Refund on
Claims is before
the Date of
Disbursement.
0644
Date must be = or greater than Date of
Disbursements
LoadLevel
Error
Date of Refund on
Claims must be
within the time
period that the GA
held the loan plus
30 days.
Date of Refund on
Claims is outside
the time period
plus 30 days that
the GA held the
loan.
0739
Date is outside the holding period + 30
days for the current GA.
LoadLevel
Error
If a later Date Claim
Paid and
Repurchase exists
on NSLDS, an
earlier Date of
Refund on Claim
cannot be reported.
Later Date Claim
Paid and
Repurchase exists
on NSLDS.
0740
Data cannot be applied when a later
repurchase and claim exists.
LoadLevel
Error
If a later
Repurchase exists
on NSLDS, an
earlier Date of
Refund on Claims
cannot be reported.
Later Date of
Refunds on Claims
exists on NSLDS.
0741
Data cannot be applied after a later
repurchase date
Date Revised
12-31-2008
March 2019
Version 5.0
A–155
GA Data Provider Instructions
Appendix A: Data Dictionary
Amount of Refund on Claims
Formerly Amount of Refund From Lender on Claims
Loan
Identifier
History
Kept
Reason
-ability
Date Sequence Edit
Type
Size
Position
Field Code
No
Yes
Yes
No
Numeric
6
375-380
100
Description
The cumulative dollar amount of reinsurance refund(s) from the GA due
to an overpayment of lender claim, overstated reinsurance request, late
refunds from the institution to the lender or borrower payments to the
lender—A refund is reported only if reinsurance has been requested.
Amount does not include refunds that were made prior to repurchase.
Comments
This field applies only to payments, overpayments, or school
refunds forwarded to the GA by the lender after reinsurance has
been requested or an overstated reinsurance request has been
made.
If the GA receives a borrower payment from the lender after an
insurance claim was paid, but prior to reinsurance being requested,
reduce the Amount Reinsurance Requested.
If the GA receives payment on behalf of the borrower from any
source other than a lender after the lender claim payment, report as
a collection in the Amount of Guaranty Agency Principal
Collections.
Report whole dollars, no cents (e.g., report $2,500.25 as ‘002500’).
If required data is carried by the Data Provider at the account level,
the amount must be pro-rated across the loans involved. If a
rounding problem is created by pro-rating the amount,
adjustments may be made to one loan so that the pro-rated
amount at each loan level equals the total amount at account level.
Guaranty Agencies should report late refunds (e.g., refunds that
occur after a default or other claim has been paid to the lender)
regardless of whether the refund is actually sent to the GA by the
lender or the school.
The value in this field does not include the repurchase amount from
the lender.
An Insurance Claim Refund made before the repurchase date does
not need to be continually reported after repurchase. However, the
data provider must first ensure the refund has been successfully
updated to NSLDS before ceasing to report on it. Be especially alert
to this when the refund is followed quickly by repurchase.
When a refund is paid after repurchase, only report the amount that
was refunded after the repurchase.
This field can be reported after the GA transfers the loan or assigns
the loan to another GA, ECMC, or ED.
March 2019
Version 5.0
A–156
GA Data Provider Instructions
Appendix A: Data Dictionary
Amount of Refund on Claims
Formerly Amount of Refund From Lender on Claims
The Date Repurchased value for a loan will determine whether
zeroes reported in this field will cause the event to be deleted or to
be interpreted as a default value.
If Date Repurchased is later than the last-reported Date of
Refund on Claims, zeroes reported in this field will NOT delete
those previously reported values. (NSLDS will store the lastreported data, and GAs can stop reporting on a loan that has
been repurchased.)
If the Date Repurchased is the same as or earlier than the
current Date of Refund on Claims (meaning that a new
insurance claim refund occurred after the repurchase), zeroes
will be interpreted as a request to delete the Insurance Claim
Refund that occurred after the repurchase.
Part of Event Type
Insurance Claim Refund
Companion Field(s)
Linked through edit
Linked through event
Reporting
Edit
Level
Verifies
Date of Refund on Claims (099)
Relationship established
Default Value / Use
Amount of Claim Paid to Lender (107)
Date Repurchased (120) (New)
Report ‘000000’ if Insurance Claim Refund has not occurred, or if latest
refund occurred before repurchase and it has already been successfully
reported to NSLDS.
Report actual value if Insurance Claim Refund occurs.
Error
Error
No.
Error Message
DomainLevel
Error
Must be numeric.
Isn’t numeric.
0334
Invalid Amount of Refund on Claims
RecordLevel
Error
Can’t be zeroes if
there is a
corresponding
value in Date of
Refund on Claims.
Contains zeroes.
0123
Amount of Refund on Claims is required
March 2019
Version 5.0
A–157
GA Data Provider Instructions
Appendix A: Data Dictionary
Amount of Refund on Claims
Formerly Amount of Refund From Lender on Claims
RecordLevel
Error
Amount of Refund
on Claims must not
exceed the Amount
of Claim Paid to
Lender.
Date Revised
Amount of Refund
on Claims must
not exceed the
Amount of Claim
Paid to Lender.
0658
Amount must be = or less than Amount
of Claim Paid to Lender
12-31-2008
March 2019
Version 5.0
A–158
GA Data Provider Instructions
Appendix A: Data Dictionary
Date of Refund to Lender from School
Formerly Date of Refund to Lender
Loan
Identifier
History
Kept
Reason
-ability
Date Sequence Edit
Type
Size
Position
Field Code
No
Yes
No
No
Date
8
381-388
101
Description
Date when a lender receives a refund from the school.
Comments
Report the actual Date of Refund to Lender, or, as a minimum, Guaranty
Agencies must collect refund information as it stands at the end of each
quarter (March 31, June 30, September 30, and December 31). This data
must be forwarded to NSLDS before the end of the next quarter.
Part of Event Type
Refund to Lender
Companion Field(s)
Linked through edit
Date of Guaranty (025)
New Date of Guaranty (045) (used if new identifiers supplied)
Submittal (Extract) Date (004) (Header record)
Linked through event
Default Value / Use
Reporting
Edit
Level
Verifies
DomainLevel
Error
Amount of Refund from School to Lender (103)
Report ‘00000000’ if refund has not occurred or if latest refund occurred
before repurchase.
Report actual value if refund occurs.
Error
Error
No.
Must be a valid
date (if not zeroes).
Invalid date.
0210
Invalid Date of Refund to Lender
RecordLevel
Error
Can’t be zeroes if
there is a
corresponding
value in Amount of
Refund From
School to Lender.
Contains zeroes.
0161
Date of Refund to Lender is required
RecordLevel
Error
Date of Refund to
Lender must be on
or after the Date of
Guaranty.
Date of Refund to
Lender is before
the Date of
Guaranty.
0585
Date must be = or greater than Date of
Guaranty
March 2019
Error Message
Version 5.0
A–159
GA Data Provider Instructions
Appendix A: Data Dictionary
Date of Refund to Lender from School
Formerly Date of Refund to Lender
RecordLevel
Error
Date of Refund to
Lender must be on
or before the
Submittal (Extract)
Date.
Date Revised
Date of Refund to
Lender is after the
Submittal (Extract)
Date.
0586
Date must be = or less than Submittal
Date
6-16-2003
March 2019
Version 5.0
A–160
GA Data Provider Instructions
Appendix A: Data Dictionary
Amount of Refund From School to Lender
Formerly Amount of Refund From School to Lender According to Lender
Loan
Identifier
History
Kept
Reason
-ability
Date Sequence Edit
Type
Size
Position
Field Code
No
Yes
Yes
No
Numeric
6
389-394
103
Description
The cumulative amount of refund(s) returned from school to lender, as
reported by lender. School refunds should be reported in this field up to
the time an insurance claim is paid on a loan.
Comments
Report whole dollars, no cents (e.g., report $2,500.25 as ‘002500’).
As a minimum, Guaranty Agencies must collect amount information
as it stands at the end of each month. This data must be forwarded
to NSLDS during the next regular submission.
Part of Event Type
Refund to Lender
Companion Field(s)
Linked through edit
Amount of Disbursement (067)
Amount of Guaranty (061)
Linked through event
Date of Refund to Lender (101)
Default Value / Use
Reporting
Edit
Level
Verifies
Report ‘000000’ if loan refund has not occurred.
Report actual value if loan refund occurs.
Error
Error
No.
Error Message
DomainLevel
Error
Must be numeric.
Isn’t numeric.
0327
Invalid Amt Refund from School to
Lender
RecordLevel
Error
Can’t be zeroes if
there is a
corresponding
value in Date of
Refund to Lender.
Contains zeroes.
0125
Amt of Refund School to Lender is
required
RecordLevel
Error
Amount of Refund
from School to
Lender must not
exceed the Amount
of Disbursement.
Amount of Refund
from School to
Lender exceeds
the Amount of
Disbursement.
0652
Amount must be = or less than Amount
of Disbursement
March 2019
Version 5.0
A–161
GA Data Provider Instructions
Appendix A: Data Dictionary
Amount of Refund From School to Lender
Formerly Amount of Refund From School to Lender According to Lender
RecordLevel
Error
Amount of Refund
from School to
Lender must not
exceed the Amount
of Guaranty.
Date Revised
Amount of Refund
from School to
Lender exceeds
the Amount of
Guaranty.
0716
Amount must be = or less than Amount
of Guaranty
5-26-2000
March 2019
Version 5.0
A–162
GA Data Provider Instructions
Appendix A: Data Dictionary
Claim Reason for Lender Claim
Loan
Identifier
History
Kept
Reason
-ability
Date Sequence
Edit
Type
Size
Position
Field Code
No
Yes
Yes
No
Character
2
395-396
105
Description
The reason the latest insurance claim, including supplemental claims,
was paid to lender. Reasons include borrower death, disability,
bankruptcy, default, closed school, false certification, or exempt.
Comments
Must be a valid code from the Claim Reason Codes Table (Appendix
B– Table B-2).
An Insurance Claim Payment made before a repurchase date does
not need to be continually reported after repurchase.
This field can be reported after the GA transfers the loan or assigns
the loan to another GA, ECMC, or ED.
The Date Repurchased value for a loan will determine whether
blanks reported in this field will cause the event to be deleted or to
be interpreted as a default value.
If Date Repurchased is later than the last-reported Date Claim
Paid, blanks reported in this field will NOT delete those
previously reported values. (NSLDS will store the last-reported
data, and GAs can stop reporting on a loan that has been
repurchased.)
If the Date Repurchased is the same as or earlier than the current
Date Claim Paid (meaning that a new insurance claim payment
occurred after the repurchase), blanks will be interpreted as a
request to delete the Insurance Claim Payment that occurred
after the repurchase.
Part of Event Type
Insurance Claim Payment
Companion Field(s)
Linked through event
Amount of Claim Paid to Lender (107)
Date Claim Paid (106)
Relationship established
Default Value / Use
Reporting
Date Repurchased (120) (New)
Report blanks if Insurance Claim Payment has not occurred, or if latest
payment occurred before repurchase and it has already been
successfully reported to NSLDS.
Report actual value if Insurance Claim Payment occurs.
March 2019
Version 5.0
A–163
GA Data Provider Instructions
Appendix A: Data Dictionary
Claim Reason for Lender Claim
Edit
Level
Verifies
RecordLevel
Error
Can’t be ‘CS’ if Date
Claim Paid is April 1,
1993 or earlier.
Error
Error
No.
Error Message
Contains wrong
value.
0175
Invalid Claim Reason for Lender Claim
Contains wrong
value.
0175
Invalid Claim Reason for Lender Claim
(Status did not exist
prior to this date.)
RecordLevel
Error
Can’t be ‘FC’ if Date
Claim Paid is Jan. 1,
1994 or earlier.
(Status did not exist
prior to this date.)
RecordLevel
Error
Must be a valid code
from the Claim
Reason Codes Table
(if not blank).
Invalid code.
0175
Invalid Claim Reason for Lender Claim
RecordLevel
Error
Must be reported if
Amount of Claim
Paid to Lender or
Date Claim Paid
have corresponding
(non-zero) values.
Is blank.
0271
Claim Reason Code and / or Date Claim
Paid is required
Date Revised
12-31-2008
March 2019
Version 5.0
A–164
GA Data Provider Instructions
Appendix A: Data Dictionary
Date Claim Paid
Loan
Identifier
History
Kept
Reason
-ability
Date Sequence Edit
Type
Size
Position
Field Code
No
Yes
Yes
Yes
Date
8
397-404
106
Description
Date when a Guaranty Agency paid an original insurance claim or the
date of any additional claims to a lender.
Comments
Report the actual Date Claim Paid.
An Insurance Claim Payment made before a repurchase date does
not need to be continually reported after repurchase. However, the
data provider must first ensure the payment has been successfully
updated to NSLDS before ceasing to report on it. Be especially alert
to this when the payment is followed quickly by repurchase.
This field can be reported after the GA transfers the loan or assigns
the loan to another GA, ECMC or ED but the Date Claim Paid must
be within the time period that the GA was responsible for the loan.
If a later Date Claim Paid has been reported after the GA assigns the
loan then late reporting of the Claim is not allowed.
The Date Repurchased value for a loan will determine whether
zeroes reported in this field will cause the event to be deleted or to
be interpreted as a default value.
Part of Event Type
If Date Repurchased is later than the last-reported Date Claim
Paid, zeroes reported in this field will NOT delete those
previously reported values. (NSLDS will store the last-reported
data, and GAs can stop reporting on a loan that has been
repurchased.)
If the Date Repurchased is the same as or earlier than the current
Date Claim Paid (meaning that a new insurance claim payment
occurred after the repurchase), zeroes will be interpreted as a
request to delete the Insurance Claim Payment that occurred
after the repurchase.
Submit a Past Period Change record (PPC) to delete a payment that
occurred before the latest Date of Repurchase.
Insurance Claim Payment
March 2019
Version 5.0
A–165
GA Data Provider Instructions
Appendix A: Data Dictionary
Date Claim Paid
Companion Field(s)
Linked through edit
Date of Disbursement (066)
Date of Guaranty (025)
Date Repurchased (120)
Submittal (Extract) Date (004) (Header record)
Linked through event
Amount of Claim Paid to Lender (107)
Claim Reason for Lender Claim (105)
Relationship established
Default Value / Use
Reporting
Edit
Level
Verifies
DomainLevel
Error
Date Repurchased (120) (New)
Report ‘00000000’ if an Insurance Claim Payment has not occurred, or if
latest payment occurred before repurchase and it has already been
successfully reported to NSLDS.
Report actual value if Insurance Claim Payment occurs.
Error
Error
No.
Must be a valid
date (if not zeroes).
Invalid date.
0184
Invalid Date Claim Paid
RecordLevel
Error
Must be reported if
there are
corresponding
values in Claim
Reason for Lender
Claim or Amount of
Claim Paid to
Lender.
Is zeroes.
0271
Claim Reason Code and / or Date Claim
Paid is required
RecordLevel
Error
Date Claim Paid
must be on or
before the
Submittal (Extract)
Date.
Date Claim Paid is
after the Submittal
(Extract) Date.
0604
Date must be = or less than Submittal
Date
RecordLevel
Error
Date Claim Paid
must be on or after
the Date of
Disbursement.
Date Claim Paid is
before the Date of
Disbursement.
0634
Date must be = or greater than Date of
Disbursements
March 2019
Error Message
Version 5.0
A–166
GA Data Provider Instructions
Appendix A: Data Dictionary
Date Claim Paid
RecordLevel
Error
Date Claim Paid
must be on or after
the Date of
Guaranty.
Date Claim Paid is
before the Date of
Guaranty.
0635
Date must be = or greater than Date of
Guaranty
LoadLevel
Error
Date change falls in
acceptable range in
relation to historical
data.
Date sequence
error.
0525
Date must be > preceding date
LoadLevel
Error
Date Claim Paid
must be within the
time period that the
GA held the loan
Date is outside of
the time period
that the GA held
the loan
0738
Date is outside the holding period for
the current GA.
LoadLevel
Error
If a later Date Claim
Paid and
Repurchase exists
on NSLDS, an
earlier Date Claim
Paid cannot be
reported.
Later Date Claim
Paid and
Repurchase exists
on NSLDS.
0740
Data cannot be applied when a later
repurchase and claim exists.
Date Revised
12-31-2008
March 2019
Version 5.0
A–167
GA Data Provider Instructions
Appendix A: Data Dictionary
Amount of Claim Paid to Lender
Loan
Identifier
History
Kept
Reason
-ability
Date Sequence Edit
Type
Size
Position
Field Code
No
Yes
Yes
No
Numeric
6
405-410
107
Description
The cumulative amount of principal and interest including any additional
principal and interest paid on the claim to a lender by a Guaranty Agency
for an insurance claim on loan. Amount does not include claims that
were made prior to repurchase.
Comments
Report whole dollars, no cents (e.g., report $2,500.25 as ‘002500’).
Include the following in this field:
Principal and interest paid to lender for example: The borrower
defaults on a $10,000 loan. The Amount of Claim Paid to the Lender
(based on the 2% federal risk sharing), is $9,800.00, Later the Lender
realizes that they did not include $100 in accrued interest. The
Amount of Claim Paid to lender would be updated to $9,898.00 and
the Date of Claim Payment would be updated to the date the
additional claim amount was paid to the lender.
Do not report in this field Closed School or False Certification claims
paid directly to borrowers.
If required data is carried by the Data Provider at the account level,
the amount must be pro-rated across the loans involved. If a
rounding problem is created by pro-rating the amount, adjustments
may be made to one loan so that the pro-rated amount at each loan
level equals the total amount at account level.
An Insurance Claim Payment made before a repurchase date does
not need to be continually reported after repurchase. However, the
data provider must first ensure the payment has been successfully
updated to NSLDS before ceasing to report on it. Be especially alert
to this when the payment is followed quickly by repurchase.
When a claim is paid after repurchase, only report the amount that
was paid after the repurchase.
This field can be reported after the GA transfers the loan or assigns
the loan to another GA, ECMC, or ED.
The Date Repurchased value for a loan will determine whether
zeroes reported in this field will cause the event to be deleted or to
be interpreted as a default value.
March 2019
Version 5.0
A–168
GA Data Provider Instructions
Appendix A: Data Dictionary
Amount of Claim Paid to Lender
If Date Repurchased is later than the last-reported Date Claim
Paid, zeroes reported in this field will NOT delete those
previously reported values. (NSLDS will store the last-reported
data, and GAs can stop reporting on a loan that has been
repurchased.)
If the Date Repurchased is the same as or earlier than the current
Date Claim Paid (meaning that a new insurance claim payment
occurred after the repurchase), zeroes will be interpreted as a
request to delete the Insurance Claim Payment that occurred
after the repurchase.
Part of Event Type
Insurance Claim Payment
Companion Field(s)
Linked through edit
Amount of Guaranty (061)
Code for Loan Status (063)
Linked through event
Claim Reason for Lender Claim (105)
Date Claim Paid (106)
Related field that checks value here
Relationship established
Default Value / Use
Reporting
Edit
Level
Verifies
Amount of Refund on Claims (100)
Date Repurchased (120) (New)
Report ‘000000’ if Insurance Claim Payment has not occurred, or if latest
payment occurred before repurchase and it has already been
successfully reported to NSLDS.
Report actual value if Insurance Claim Payment occurs.
Error
Error
No.
Error Message
DomainLevel
Error
Must be numeric.
Isn’t numeric.
0324
Invalid Amount of Claim Paid to Lender
RecordLevel
Error
Can’t be zeroes if
there are
corresponding
values in Date
Claim Paid or Claim
Reason for Lender
Claim.
Can’t be zeros if
there are
corresponding
values in Claim
Reason for Lender
Claim or Date
Claim Paid.
0106
Amount of Claim Paid to Lender is
required
March 2019
Version 5.0
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Appendix A: Data Dictionary
Amount of Claim Paid to Lender
LoadLevel
Error
Can’t be zeroes if
Code for Loan
Status is ‘BC’, ‘BK’,
‘DB’, ‘DC’, ‘DD’, ‘DE’,
‘DI’, ‘DK’, ‘DL’, ‘DO’,
‘DP’, ‘DS’, ‘DT’, ‘DU’,
‘DW’, ‘DX’, or ‘OD’.
Date Revised
Contains zeroes.
0106
Amount of Claim Paid to Lender is
required
02-21-2017
March 2019
Version 5.0
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GA Data Provider Instructions
Appendix A: Data Dictionary
Amount of Outstanding GA Fees Balance
Formerly Amount of Ending Balance on Claim of Other Fees
Loan
Identifier
History
Kept
Reason
-ability
Date Sequence Edit
Type
Size
Position
Field Code
No
No
No
No
Numeric
6
411-416
108
Description
The amount currently owed by the borrower for GA charges other than
principal and interest (e.g., late charges, attorney fees, collection charges,
and supplemental pre-claims assistance). If other fees are also due to the
GA, they should be reported here.
Comments
Report whole dollars, no cents (e.g., report $2,500.25 as ‘002500’).
The sum of this field, plus Amount of Outstanding Principal Balance,
plus Amount of Outstanding Accrued Interest Balance comprise the
total amount owed by a borrower on a loan. This sum must equal
zero if the loan is closed for any reason other than defaulted write
off (DW).
This field can be reported after the GA transfers the loan or assigns
the loan to another GA, ECMC, or ED.
If required data is carried by the Data Provider at the account level,
the amount must be pro-rated across the loans involved. If a
rounding problem is created by pro-rating the amount, adjustments
may be made to one loan so that the pro-rated amount at each loan
level equals the total amount at account level.
Part of Event Type
Not part of an event.
Companion Field(s)
Linked through edit
Amount of Guaranty (061)
Code for Loan Status (063)
Related field that checks value here
Default Value / Use
Reporting
Edit
Level
DomainLevel
Error
Verifies
Must be numeric.
Date Revised
Amount of Outstanding Principal Balance (136)
Report ‘000000’ if charges and fees have not occurred.
Report actual value if charges and fees occur.
Error
Isn’t numeric.
Error
No.
0329
Error Message
Invalid Amount of Ending Balance on
Claims of Other Fees
02-21-2017
March 2019
Version 5.0
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GA Data Provider Instructions
Appendix A: Data Dictionary
Date Reinsurance Claim Requested
Loan
Identifier
History
Kept
Reason
-ability
Date Sequence Edit
Type
Size
Position
Field Code
No
Yes
Yes
Yes
Date
8
417-424
114
Description
Date when the Guaranty Agency requested reinsurance.
Comments
Report the month end date (the last calendar day of the month) that
equals the fiscal month of the “Guaranty Agency Financial Report”
for which reinsurance is requested.
Report the actual Date Reinsurance Claim Requested.
If reporting reinsurance claims twice a month using the
supplemental claim form there are two options: (1) Continue to
report the month end date that equals the fiscal month of the GAFR
for which the reinsurance is requested. (2) report the actual date
requested.
This date does not apply to Supplemental Reinsurance Claim
request(s).
A Reinsurance Claim Payment made before a Repurchase Date does
not need to be continually reported after repurchase. However, the
data provider must first ensure the request has been successfully
updated to NSLDS before ceasing to report on it. Be especially alert
to this when the request is followed quickly by repurchase.
This field can be reported after the GA transfers the loan or assigns
the loan to another GA, ECMC or ED but the Date Claim Paid must
be within the time period that the GA was responsible for the loan.
If a later Date Claim Paid has been reported after the GA assigns the
loan then late reporting of the Claim is not allowed.
The Date Repurchased value for a loan will determine whether
zeroes reported in this field will cause the event to be deleted or to
be interpreted as a default value.
If Date Repurchased is later than the last-reported Date
Reinsurance Claim Requested, zeroes reported in this field will
NOT delete those previously reported values. (NSLDS will store
the last-reported data, and GAs can stop reporting on a loan
that has been repurchased.)
If the Date Repurchased is the same as or earlier than the lastreported Date Reinsurance Claim Requested (meaning that a
new reinsurance claim payment occurred after the repurchase),
zeroes will be interpreted as a request to delete the Reinsurance
Claim Payment that occurred after the repurchase.
Submit a Past Period Change record (PPC) to delete a request that
occurred before the latest Date of Repurchase.
March 2019
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GA Data Provider Instructions
Appendix A: Data Dictionary
Date Reinsurance Claim Requested
Part of Event Type
Reinsurance Claim Payment
Companion Field(s)
Linked through edit
Date of Disbursement (066)
Date of Guaranty (025)
Date Repurchased (120)
Submittal (Extract) Date (004) (Header record)
Linked through event
Amount of Reinsurance Claim Requested (116)
Claim Reason for Guaranty Agency Claim (096)
Date Reinsurance Claim Paid (115)
Reinsurance Reimbursement Rate (119)
Related fields that check value here
Date of Guaranty Agency Bankruptcy Claim Refunds (145)
Date Reinsurance Claim Payment (115)
Date Supplemental Claim Requested (117)
Relationship established
Default Value / Use
Reporting
Edit
Level
Verifies
DomainLevel
Error
Must be a valid
date (if not zeroes).
Date Repurchased (120) (New)
Report ‘00000000’ if Reinsurance Claim Payment has not occurred.
Or, report ‘00000000’ when
1.
The reinsurance claim request occurred before the latest
repurchase; and
2.
The request has been fully paid/processed; and
3.
The request has been successfully reported to NSLDS.
Report actual value if Reinsurance Claim Payment occurs.
Error
Error
No.
Invalid date.
0215
March 2019
Error Message
Invalid Date Reinsurance Claim
Requested
Version 5.0
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GA Data Provider Instructions
Appendix A: Data Dictionary
Date Reinsurance Claim Requested
RecordLevel
Error
Can’t be zeroes if
there are
corresponding
values in Claim
Reason for
Guaranty Agency
Claim, Amount of
Reinsurance Claim
Requested, or
Amount of
Supplemental Claim
Requested.
Contains zeroes.
0275
Date Reinsurance Claim Requested is
required
RecordLevel
Error
Date Reinsurance
Claim Requested
must be on or
before the
Submittal (Extract)
Date.
Date Reinsurance
Claim Requested
is after Submittal
(Extract) Date.
0608
Date must be = or less than Submittal
Date
RecordLevel
Error
Date Reinsurance
Claim Requested
must be on or after
the Date of
Guaranty.
Date Reinsurance
Claim Requested
is before the Date
of Guaranty.
0636
Date must be = or greater than Date of
Guaranty
RecordLevel
Error
Date Reinsurance
Claim Requested
must be on or after
the Date of
Disbursement.
Date Reinsurance
Claim Requested
is before the Date
of Disbursement.
0643
Date must be = or greater than Date of
Disbursements
LoadLevel
Error
Date change falls in
acceptable range in
relation to historical
data.
Date sequence
error.
0529
Date Reinsurance Claim Requested must
be > prior Date Reinsurance Claim
Requested
LoadLevel
Error
Date Reinsurance
Claim Requested
must be within the
time period that the
GA held the loan
plus 30 days.
Date Reinsurance
Claim Requested
is outside the time
period plus 30
days that the GA
held the loan.
0739
Date is outside the holding period + 30
days for the current GA.
March 2019
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GA Data Provider Instructions
Appendix A: Data Dictionary
Date Reinsurance Claim Requested
LoadLevel
Error
If a later Date Claim
Paid and
Repurchase exists
on NSLDS, an
earlier Date
Reinsurance Claim
Requested cannot
be reported.
Later Date Claim
Paid and
Repurchase exists
on NSLDS.
0740
Data cannot be applied when a later
repurchase and claim exists.
LoadLevel
Error
If a later
Repurchase exists
on NSLDS, an
earlier Date
Reinsurance Claim
Requested cannot
be reported.
Later Date
Reinsurance Claim
Requested exists
on NSLDS.
0741
Data cannot be applied after a later
repurchase date
Date Revised
12-31-2008
March 2019
Version 5.0
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GA Data Provider Instructions
Appendix A: Data Dictionary
Date Reinsurance Claim Paid
Loan
Identifier
History
Kept
Reason
-ability
Date Sequence Edit
Type
Size
Position
Field Code
No
Yes
Yes
No
Date
8
425-432
115
Description
Date when a Guaranty Agency receives the government reinsurance
claim payment.(Electronic Funds Transfer Date).
Comments
Report the actual Date Reinsurance Claim Paid.
If reporting reinsurance claim request twice a month using the
supplemental claim report the date the supplemental claim was paid
or the GAFR reinsurance claim paid date.
Do not change this date when supplemental (additional) reinsurance
is paid on the loan.
Unlike most date fields associated with an event, this field is treated
as a value, not as a key.
A Reinsurance Claim Payment made before a Repurchase Date does
not need to be continually reported after repurchase.
This field can be reported after the GA transfers the loan or assigns
the loan to another GA, ECMC or ED but the Date Claim Paid must
be within the time period that the GA was responsible for the loan.
If a later Date Claim Paid has been reported after the GA assigns the
loan then late reporting of the Claim is not allowed.
The Date Repurchased value for a loan will determine whether
zeroes reported in this field will cause the event to be deleted or to
be interpreted as a default value.
Part of Event Type
If Date Repurchased is later than the last-reported Date
Reinsurance Claim Requested, zeroes reported in this field will
NOT delete those previously reported values. (NSLDS will store
the last-reported data, and GAs can stop reporting on a loan
that has been repurchased.)
If the Date Repurchased is the same as or earlier than the lastreported Date Reinsurance Claim Requested (meaning that a
new reinsurance claim payment occurred after the repurchase),
zeroes will be interpreted as a request to delete the Reinsurance
Claim Payment that occurred after the repurchase.
Reinsurance Claim Payment
March 2019
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GA Data Provider Instructions
Appendix A: Data Dictionary
Date Reinsurance Claim Paid
Companion Field(s)
Linked through edit
Date Reinsurance Claim Requested (114)
Date Repurchased (120)
Submittal (Extract) Date (004) (Header record)
Linked through event
Amount of Reinsurance Claim Requested (116)
Claim Reason for Guaranty Agency Claim (096)
Date Reinsurance Claim Requested (114)
Reinsurance Reimbursement Rate (119)
Relationship established
Default Value / Use
Reporting
Edit
Level
Verifies
DomainLevel
Error
Date Repurchased (120) (New)
Report ‘00000000’ if Reinsurance Claim Payment has not occurred.
Or, report ‘00000000’ when
1.
The reinsurance claim request occurred before the latest
repurchase; and
2.
The request has been fully paid/processed; and
3.
The request has been successfully reported to NSLDS.
Report actual value if Reinsurance Claim Payment occurs.
Error
Error
No.
Must be a valid
date (if not zeroes).
Invalid date.
0216
Invalid Date Reinsurance Claim Paid
RecordLevel
Error
Can’t be zeroes if
there is a
corresponding
value in
Reinsurance
Reimbursement
Rate.
Contains zeroes.
0278
Date Reinsurance Claim Paid is required
RecordLevel
Error
Date Reinsurance
Claim Paid must be
on or after the Date
Reinsurance Claim
Requested.
Date Reinsurance
Claim Paid is
before the Date
Reinsurance Claim
Requested.
0609
Date must be = or > Date Reinsurance
Claim Requested
March 2019
Error Message
Version 5.0
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GA Data Provider Instructions
Appendix A: Data Dictionary
Date Reinsurance Claim Paid
RecordLevel
Error
Date Reinsurance
Claim Paid must be
on or before the
Submittal (Extract)
Date.
Date Reinsurance
Claim Paid is after
the Submittal
(Extract) Date.
0610
Date must be = or less than Submittal
Date
LoanLevel
Error
If a later Date Claim
Paid and
Repurchase exists
on NSLDS, an
earlier Date
Reinsurance Claim
Paid cannot be
reported.
Later Date Claim
Paid and
Repurchase exists
on NSLDS
0740
Data cannot be applied when a later
repurchase and claim exists.
Date Revised
12-31-2008
March 2019
Version 5.0
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GA Data Provider Instructions
Appendix A: Data Dictionary
Amount of Reinsurance Claim Requested
Loan
Identifier
History
Kept
Reason
-ability
Date Sequence Edit
Type
Size
Position
Field Code
No
Yes
Yes
No
Numeric
6
433-438
116
Description
The total amount of original and additional reinsurance claim requested
of ED by a Guaranty Agency. Amount does not include claims that were
made prior to repurchase.
Comments
Report whole dollars, no cents (e.g., report $2,500.25 as ‘002500’).
The total reimbursement request amount is calculated by multiplying
amount paid to lenders on claims by the appropriate reinsurance
reimbursement rate, and taking into consideration whether or not
the agency has hit either their 5% or 9% trigger.
If the GA receives a payment on behalf of the borrower, from the
lender, after an insurance claim was paid, but prior to reinsurance
being requested, reduce this amount by the payment amount.
If the GA receives payment on behalf of the borrower from any
source other than a lender after the lender claim payment, report as
a collection in the Amount of Guaranty Agency Principal Collections.
An example: the lender request to the guarantor on default (not
exempt, or LLR) first disbursed on or after 10/1/1998 a claim amount
$10,000.The lender is paid $9,800 (based a 2% risk share). The
Amount Of Reinsurance Claim Requested is $9,800 x 95% or $9,310.
If required data is carried by the Data Provider at the account level,
the amount must be pro-rated across the loans involved. If a
rounding problem is created by pro-rating the amount, adjustments
may be made to one loan so that the pro-rated amount at each loan
level equals the total amount at account level.
This amount does not include the amount requested for
supplemental reinsurance on the loan.
A Reinsurance Claim Payment made before a Repurchase Date does
not need to be continually reported after repurchase. When a claim
is requested after repurchase, only report the amount that was paid
after the repurchase.
This field can be reported after the GA transfers the loan or assigns
the loan to another GA, ECMC or ED.
The Date Repurchased value for a loan will determine whether
zeroes reported in this field will cause the event to be deleted or to
be interpreted as a default value.
If Date Repurchased is later than the last-reported Date
Reinsurance Claim Requested, zeroes reported in this field will
NOT delete those previously reported values. (NSLDS will store
the last-reported data, and GAs can stop reporting on a loan
March 2019
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GA Data Provider Instructions
Appendix A: Data Dictionary
Amount of Reinsurance Claim Requested
that has been repurchased.)
If the Date Repurchased is the same as or earlier than the lastreported Date Reinsurance Claim Requested (meaning that a
new reinsurance claim payment occurred after the repurchase),
zeroes will be interpreted as a request to delete the Reinsurance
Claim Payment that occurred after the repurchase.
Part of Event Type
Reinsurance Claim Payment
Companion Field(s)
Linked through edit
Linked through event
Claim Reason for Guaranty Agency Claim (096)
Date Reinsurance Claim Paid (115)
Date Reinsurance Claim Requested (114)
Reinsurance Reimbursement Rate (119)
Relationship established
Default Value / Use
Reporting
Edit
Level
DomainLevel
Error
Verifies
Must be numeric.
Amount of Guaranty (061)
Date Repurchased (120) (New)
Report ‘000000’ if Reinsurance Claim Payment has not occurred.
Or, report ‘000000’ when
1.
The reinsurance claim request occurred before the latest
repurchase;
2.
The request has been fully paid/processed; and
3.
The request has been successfully reported to NSLDS.
Report actual value if Reinsurance Claim Payment occurs.
Error
Isn’t numeric.
Error
No.
0322
March 2019
Error Message
Invalid Amount of Reinsurance Claim
Requested
Version 5.0
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GA Data Provider Instructions
Appendix A: Data Dictionary
Amount of Reinsurance Claim Requested
RecordLevel
Error
Can’t be zeroes if
there are
corresponding
values in Date
Reinsurance Claim
Requested or Claim
Reason for
Guaranty Agency
Claim.
Date Revised
Contains zeroes.
0276
Amount of Reinsurance Claim Requested
is required
02-21-2017
March 2019
Version 5.0
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GA Data Provider Instructions
Appendix A: Data Dictionary
Date Supplemental Claim Requested
Loan
Identifier
History
Kept
Reason
-ability
Date Sequence Edit
Type
Size
Position
Field Code
No
Yes
Yes
Yes
Date
8
439-446
117
Description
Date when a supplemental reinsurance claim request is submitted to ED
by a Guaranty Agency.
Comments
Update this field as new requests are made, with the actual Date of
Supplemental Claim Requested.
A Supplemental Claim Request made before a Repurchase Date does
not need to be continually reported after repurchase. However, the
data provider must first ensure the request has been successfully
updated to NSLDS before ceasing to report on it. Be especially alert
to this when the request is followed quickly by repurchase.
This field can be reported after the GA transfers the loan or assigns
the loan to another GA, ECMC or ED but the Date Claim Paid must
be within the time period that the GA was responsible for the loan. If
a later Date Claim Paid has been reported after the GA assigns the
loan then late reporting of the Claim is not allowed.
The Date Repurchased value for a loan will determine whether
zeroes reported in this field will cause the event to be deleted or to
be interpreted as a default value.
Part of Event Type
If Date Repurchased is later than the last-reported Date
Supplemental Claim Requested, zeroes reported in this field will
NOT delete those previously reported values. (NSLDS will store
the last-reported data, and GAs can stop reporting on a loan
that has been repurchased.)
If the Date Repurchased is the same as or earlier than the lastreported Date Supplemental Claim Requested (meaning that a
new supplemental claim request occurred after the repurchase),
zeroes will be interpreted as a request to delete the
Supplemental Claim Request that occurred after the repurchase.
Submit a Past Period Change record (PPC) to delete a request that
occurred before the latest Date of Repurchase.
Supplemental Claim Request
March 2019
Version 5.0
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GA Data Provider Instructions
Appendix A: Data Dictionary
Date Supplemental Claim Requested
Companion Field(s)
Linked through edit
Date of Guaranty (025)
Date Reinsurance Claim Requested (114)
Date Repurchased (120)
Submittal (Extract) Date (004) (Header record)
Linked through event
Amount of Supplemental Claim Requested (118)
Related fields that check value here
Date Reinsurance Claim Requested
Relationship established
Default Value / Use
Reporting
Edit
Level
Verifies
DomainLevel
Error
Date Repurchased (120) (New)
Report ‘00000000’ if Supplemental Claim Request has not occurred, or if
latest request occurred before repurchase and it has already been
successfully reported to NSLDS.
Report actual value if Supplemental Claim Request occurs.
Error
Error
No.
Must be a valid
date (if not zeroes).
Invalid date.
0217
Invalid Date Supplemental Claim
Requested
RecordLevel
Error
Can’t be zeroes if
there is a
corresponding
value in Amount of
Supplemental Claim
Requested.
Contains zeroes.
0412
Date Supplemental Claim Requested is
required
RecordLevel
Error
If the Date
Supplemental Claim
Requested is after
the Date
Repurchased, the
Date Supplemental
Claim Requested
must be on or after
the Date
Reinsurance Claim
Requested.
Date
Supplemental
Claim Requested
is before the Date
Reinsurance Claim
Requested.
0611
Date must be = or > Date Reinsurance
Claim Requested
March 2019
Error Message
Version 5.0
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GA Data Provider Instructions
Appendix A: Data Dictionary
Date Supplemental Claim Requested
RecordLevel
Error
Date Supplemental
Claim Requested
must be on or
before the
Submittal (Extract)
Date.
Date
Supplemental
Claim Requested
is after the
Submittal (Extract)
Date.
0612
Date must be = or less than Submittal
Date
RecordLevel
Error
Date Supplemental
Claim Requested
must be on or after
the Date of
Guaranty.
Date
Supplemental
Claim Requested
is before the Date
of Guaranty.
0638
Date must be = or greater than Date of
Guaranty
LoadLevel
Error
Date change falls in
acceptable range in
relation to historical
data.
Date sequence
error.
0525
Date must be > preceding date
LoadLevel
Error
Date Supplemental
Claim Requested
must be within the
time period that the
GA held the loan
plus 30 days.
Date
Supplemental
Claim Requested
is outside the time
period plus 30
days that the GA
held the loan.
0739
Date is outside the holding period + 30
days for the current GA.
LoadLevel
Error
If a later Date Claim
Paid and
Repurchase exists
on NSLDS, an
earlier Date
Supplemental Claim
Requested cannot
be reported.
Later Date Claim
Paid and
Repurchase exists
on NSLDS.
0740
Data cannot be applied when a later
repurchase and claim exists.
LoadLevel
Error
If a later
Repurchase exists
on NSLDS, an
earlier Date
Supplemental Claim
Requested cannot
be reported.
Later Date
Supplemental
Claim Requested
exists on NSLDS.
0741
Data cannot be applied after a later
repurchase date
Date Revised
12-31-2008
March 2019
Version 5.0
A–184
GA Data Provider Instructions
Appendix A: Data Dictionary
Amount of Supplemental Claim Requested
Loan
Identifier
History
Kept
Reason
-ability
Date Sequence Edit
Type
Size
Position
Field Code
No
Yes
Yes
No
Numeric
6
447-452
118
Description
The cumulative dollar amount of principal and interest due the Guaranty
Agency on a default claim originally paid at a reduced reinsurance rate
but which is now eligible for full reimbursement because the borrowers
claim status has changed. Amount does not include requests that were
made prior to repurchase.
Comments
Report whole dollars, no cents (e.g., report $2,500.25 as ‘002500’).
An example of a Supplement Claim Request:
The borrower defaults on a $1,000 loan. The GA pays the lender’s claim
of $980 (claim amount minus 2% federal risk share). The Amount of
Reinsurance Requested is $931.00 (based on 95% reinsurance rate). A
year later the borrower dies. The Amount of Supplemental Claim
Requested will be $49.00 (the 5% difference on the Amount of Claim
Paid to Lender).
If required data is carried by the Data Provider at the account level,
the amount must be pro-rated across the loans involved. If a
rounding problem is created by pro-rating the amount, adjustments
may be made to one loan so that the pro-rated amount at each loan
level equals the total amount at account level.
A Supplemental Claim Request made before a Repurchase Date does
not need to be continually reported after repurchase. However, the
data provider must first ensure the request has been successfully
updated to NSLDS before ceasing to report on it. Be especially alert
to this when the request is followed quickly by repurchase.
When a request is made after repurchase, only report the amount
that was requested after the repurchase.
This field can be reported after the GA transfers the loan or assigns
the loan to another GA, ECMC, or ED.
The Date Repurchased value for a loan will determine whether
zeroes reported in this field will cause the event to be deleted or to
be interpreted as a default value.
If Date Repurchased is later than the last-reported Date
Supplemental Claim Requested, zeroes reported in this field will
NOT delete those previously reported values. (NSLDS will store
the last-reported data, and GAs can stop reporting on a loan
that has been repurchased.)
If the Date Repurchased is the same as or earlier than the lastreported Date Supplemental Claim Requested (meaning that a
new supplemental claim request occurred after the repurchase),
zeroes will be interpreted as a request to delete the
Supplemental Claim Request that occurred after the repurchase.
March 2019
Version 5.0
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GA Data Provider Instructions
Appendix A: Data Dictionary
Amount of Supplemental Claim Requested
Part of Event Type
Supplemental Claim Request
Companion Field(s)
Linked through edit
Linked through event
Reporting
Edit
Level
Verifies
Date Supplemental Claim Requested (117)
Relationship established
Default Value / Use
Amount of Guaranty (061)
Date Repurchased (120) (New)
Report ‘000000’ if Supplemental Claim Request has not occurred, or if
latest request occurred before repurchase and it has already been
successfully reported to NSLDS.
Report actual value if Supplemental Claim Request occurs.
Error
Error
No.
Error Message
DomainLevel
Error
Must be numeric.
Isn’t numeric.
0321
Invalid Amount of Supplemental Claim
RecordLevel
Error
Can’t be zeroes if
there is a
corresponding
value in Date
Supplemental Claim
requested.
Contains zeroes.
0413
Amount of Supplemental Claim
Requested is required
Date Revised
02-21-2017
March 2019
Version 5.0
A–186
GA Data Provider Instructions
Appendix A: Data Dictionary
Reinsurance Reimbursement Rate
Loan
Identifier
History
Kept
Reason
-ability
Date Sequence
Edit
Type
Size
Position
Field Code
No
Yes
Yes
No
Character
1
453
119
Description
Current Rate at which the government paid a reinsurance or
supplemental reinsurance claim to a Guaranty Agency on a specific loan.
Comments
Must be a valid code from the Reinsurance Reimbursement Rate
Codes Table (Appendix B– Table B-13).
This rate may change if the reason for reinsurance or supplemental
reinsurance is due to a change in claim status.
A Reinsurance Claim Payment made before a Repurchase Date does
not need to be continually reported after repurchase.
This field can be reported after the GA transfers the loan or assigns
the loan to another GA, ECMC, or ED.
The Date Repurchased value for a loan will determine whether a
blank reported in this field will cause the event to be deleted or to
be interpreted as a default value.
If Date Repurchased is later than the last-reported Date
Reinsurance Claim Requested, a blank reported in this field will
NOT delete those previously reported values. (NSLDS will store
the last-reported data, and GAs can stop reporting on a loan
that has been repurchased.)
If the Date Repurchased is the same as or earlier than the lastreported Date Reinsurance Claim Requested (meaning that a
new reinsurance claim payment occurred after the repurchase), a
blank will be interpreted as a request to delete the Reinsurance
Claim Payment that occurred after the repurchase.
Part of Event Type
Reinsurance Claim Payment
Companion Field(s)
Linked through event
Amount of Reinsurance Claim Requested (116)
Claim Reason for Guaranty Agency Claim (096)
Date Reinsurance Claim Paid (115)
Date Reinsurance Claim Requested (114)
Relationship established
Date Repurchased (120) (New)
March 2019
Version 5.0
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GA Data Provider Instructions
Appendix A: Data Dictionary
Reinsurance Reimbursement Rate
Default Value / Use
Reporting
Edit
Level
Verifies
Report a blank if Reinsurance Claim Payment has not occurred.
Or, report a blank when
1.
The reinsurance claim request occurred before the latest
repurchase;
2.
The request has been fully paid/processed; and
3.
The request has been successfully reported to NSLDS.
Report actual value if Reinsurance Claim Payment occurs.
Error
Error
No.
Error Message
RecordLevel
Error
Must be a valid
code.
Invalid code.
0231
Invalid Reinsurance Reimbursement Rate
RecordLevel
Error
Must be reported if
there is a
corresponding value
in Date Reinsurance
Claim Paid.
Is blank.
0391
Reinsurance Reimbursement Rate is
required
Date Revised
12-31-2008
March 2019
Version 5.0
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GA Data Provider Instructions
Appendix A: Data Dictionary
Date Repurchased
Loan
Identifier
History
Kept
Reason
-ability
Date Sequence Edit
Type
Size
Position
Field Code
No
Yes
Yes
Yes
Date
8
454-461
120
Description
Date for which a claim has been previously paid is repurchased by a
lender, (reasons may include loan rehabilitation).
Comments
The Date Repurchased value for a loan will determine whether
zeroes or blanks reported in related fields will cause the event to be
deleted or to be interpreted as a default.
Report latest Date Repurchased.
Do not stop reporting this date.
Part of Event Type
Repurchase
Companion Field(s)
Linked through edit
Date of Disbursement (066)
Date of Guaranty (025)
Submittal (Extract) Date (004) (Header record)
Linked through event
Amount Repurchased (121)
Indicator of Rehabilitated Loan (122)
Related fields that check value here
Date Claim Paid (106)
Date Deferment Starts (092)
Date of Guaranty Agency Bankruptcy Claim Refunds (145)
Date of Guaranty Agency Principal / Interest Collections (123)
Date of Refund on Claims (099)
Date of TOP Principal / Interest Collections
(127)
Date Reinsurance Claim Requested (114)
Date Supplemental Claim Requested (117)
Related through relationships
Amount of Claim Paid to Lender (107)
Amount of Guaranty Agency Bankruptcy Claim Refunds (146)
Amount of Guaranty Agency Interest Collections (124)
Amount of Guaranty Agency Principal Collections (126)
March 2019
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GA Data Provider Instructions
Appendix A: Data Dictionary
Date Repurchased
Amount of Refund on Claims (100)
(formerly Amount of Refund from Lender on Claims (100)
Default Value / Use
Reporting
Edit
Level
Verifies
DomainLevel
Error
Amount of Reinsurance Claim Requested (116)
Amount of Supplemental Claim Requested (118)
Amount of TOP Interest Collections (128)
Amount of TOP Principal Collections (130)
Claim Reason for Guaranty Agency Claim (096)
Claim Reason for Lender Claim (105)
Date Reinsurance Claim Paid (115)
Reinsurance Reimbursement Rate (119)
Report ‘00000000’ if repurchase has not occurred.
Report actual value if repurchase occurs.
Error
Error
No.
Must be a valid
date (if not zeroes).
Invalid date.
0306
Invalid Date Repurchased
RecordLevel
Error
Can’t be zeroes if
there is a
corresponding
value in Indicator of
Rehabilitated Loan
or Amount
Repurchased.
Contains zeroes.
0273
Date Repurchased is required
RecordLevel
Error
Date Repurchased
must be on or after
the Date of
Disbursement.
Date Repurchased
is before the Date
of Disbursement.
0619
Date must be = or greater than Date of
Disbursement
RecordLevel
Error
Date Repurchased
must be on or
before the
Submittal (Extract)
Date.
Date Repurchased
is after the
Submittal (Extract)
Date.
0620
Date must be = or less than Submittal
Date
RecordLevel
Error
Date Repurchased
must be on or after
the Date of
Guaranty.
Date Repurchased
is before the Date
of Guaranty.
0639
Date must be = or greater than Date of
Guaranty
March 2019
Error Message
Version 5.0
A–190
GA Data Provider Instructions
Appendix A: Data Dictionary
Date Repurchased
LoadLevel
Error
Date change falls in
acceptable range in
relation to historical
data.
Date Revised
Date sequence
error.
0525
Date must be > preceding date
3-01-2005
March 2019
Version 5.0
A–191
GA Data Provider Instructions
Appendix A: Data Dictionary
Amount Repurchased
Loan
Identifier
History
Kept
Reason
-ability
Date Sequence Edit
Type
Size
Position
Field Code
No
Yes
Yes
No
Numeric
6
462-467
121
Description
The total principal dollar amount of repurchased claims (including
repurchases of bankruptcy claims).
Comments
Report whole dollars, no cents (e.g., report $2,500.25 as ‘002500’).
If required data is carried by the Data Provider at the account level,
the amount must be pro-rated across the loans involved. If a
rounding problem is created by pro-rating the amount, adjustments
may be made to one loan so that the pro-rated amount at each loan
level equals the total amount at account level.
Part of Event Type
Loan Repurchase
Companion Field(s)
Linked through edit
Default Value / Use
Reporting
Edit
Level
Verifies
Amount of Guaranty (061)
Linked through event
Date Repurchased (120)
Indicator of Rehabilitated Loan (122)
Report ‘000000’ if repurchase has not occurred.
Report actual value if repurchase occurs.
Error
Error
No.
Error Message
DomainLevel
Error
Must be numeric.
Isn’t numeric.
0318
Invalid Amount Repurchased
RecordLevel
Error
Can’t be zeroes if
there is a
corresponding
value in Date
Repurchased or
Indicator of
Rehabilitated Loan.
Contains zeroes.
0272
Amount Repurchased is required
Date Revised
02-21-2017
March 2019
Version 5.0
A–192
GA Data Provider Instructions
Appendix A: Data Dictionary
Indicator of Rehabilitated Loan
Loan
Identifier
History
Kept
Reason
-ability
Date Sequence
Edit
Type
Size
Position
Field Code
No
Yes
No
No
Character
1
468
122
Description
Indicator that a repurchased loan was a rehabilitated loan (i.e., that a
defaulter made 9 payments within 20 days of the due date during a
period of 10 consecutive months on the loan and that it was sold to a
lender by a Guaranty Agency).
Comments
Must be ‘Y’ (Yes) only if a loan was rehabilitated and repurchased.
Must be ‘E’ if Insurance Claim Payment was made in error.
Report a blank for other repurchased loans.
Once reported with ‘E’ the batch process will not overlay this field to
blank. If an ‘E’ is reported in error and the correct value is blank, the
change must be made online or by deleting the repurchase in one
submission and then reporting the correct repurchase in a
subsequent submission.
Part of Event Type
Loan Repurchase
Companion Field(s)
Default Value / Use
Reporting
Linked through event
Amount Repurchased (121)
Date Repurchased (120)
Report a blank if condition has not occurred.
Report ‘Y’ if loan is rehabilitated and repurchased.
Report ‘E’ if insurance claim payment was made in error.
Edit
Level
RecordLevel
Error
Verifies
Must be ‘Y’, ‘E’ or
blank.
Date Revised
Error
Error
No.
Contains wrong
value.
0221
Error Message
Invalid Indicator of Rehabilitated Loan
7-03-2006
March 2019
Version 5.0
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GA Data Provider Instructions
Appendix A: Data Dictionary
Date of Guaranty Agency Principal / Interest Collections
Loan
Identifier
History
Kept
Reason
-ability
Date Sequence Edit
Type
Size
Position
Field Code
No
Yes
Yes
Yes
Date
8
469-476
123
Description
Date when the Guaranty Agency last applied default collections
(excluding TOP) or bankruptcy recovery to the loan principal and/or
interest.
Comments
Report the actual Date of Guaranty Agency Principal/Interest
Collections.
If a student or borrower’s check gets returned as NSF, and the
collection did not therefore really occur, reinstate the last successful
collection as the current value.
A Collection from Borrower made before a Repurchase Date does
not need to be continually reported after repurchase. However, the
data provider must first ensure the collection has been successfully
updated to NSLDS before ceasing to report on it. Be especially alert
to this when the collection is followed quickly by repurchase.
The Date Repurchased value for a loan will determine whether
zeroes reported in this field will cause the event to be deleted or to
be interpreted as a default value.
Part of Event Type
If Date Repurchased is later than the last-reported Date of
Guaranty Agency Principal / Interest Collections, zeroes reported
in this field will NOT delete those previously reported values.
(NSLDS will store the last-reported data, and GAs can stop
reporting on a loan that has been repurchased.)
If the Date Repurchased is the same as or earlier than the current
Date of Guaranty Agency Principal/Interest Collections (meaning
that new collections occurred after the repurchase), zeroes will
be interpreted as a request to delete the collection that occurred
after the repurchase.
Submit a Past Period Change record (PPC) to delete a collection that
occurred before the latest Date of Repurchase.
NSLDS assesses the submittal file to determine whether at least 30%
of the loans with claim-related data plus the loans in error have a
collection. If they do, then all collection data are processed without
consideration of preceding date errors.
Collection From Borrower
March 2019
Version 5.0
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GA Data Provider Instructions
Appendix A: Data Dictionary
Date of Guaranty Agency Principal / Interest Collections
Companion Field(s)
Linked through edit
Date Entered Repayment (060)
Date of Disbursement (066)
Date of Guaranty (025)
Date Repurchased (120)
Indicator of Rehabilitated Loan (122)
Submittal (Extract) Date (004) (Header record)
Type of Loan (024)
Linked through event
Amount of Guaranty Agency Interest Collections (124)
Amount of Guaranty Agency Principal Collections (126)
Relationship established
Date Revised
Default Value / Use
Reporting
Edit
Level
Verifies
DomainLevel
Error
RecordLevel
Error
Date Repurchased (120) (New)
3-01-2005
Report ‘00000000’ if Collection From Borrower has not occurred, or if
latest collection occurred before repurchase and it has already been
successfully reported to NSLDS.
Report actual value if Collection From Borrower occurs.
Error
Error
No.
Must be a valid
date (if not zeroes).
Invalid date.
0297
Invalid Date of GA Principal / Interest
Collections
Can’t be zeroes if
there is a
corresponding
value in the
Amount of
Guaranty Agency
Interest Collections
or the Amount of
Guaranty Agency
Principal
Collections.
Contains zeroes.
0298
Date of GA Principal / Interest Collections
is required
March 2019
Error Message
Version 5.0
A–195
GA Data Provider Instructions
Appendix A: Data Dictionary
Date of Guaranty Agency Principal / Interest Collections
RecordLevel
Error
For non-SL loans, if
the loan has not
been repurchased
or the Date of GA
Principle/Interest
Collections is on or
after Date
Repurchased, the
Date of GA
Principal or Interest
Collections must be
on or after the Date
Entered
Repayment.
Date of GA
Principal/Interest
Collections is
before the Date
Entered
Repayment.
0615
Date must be = or greater than Date
Entered Repayment
RecordLevel
Error
Date of GA
Principal/Interest
Collections must be
on or before the
Submittal (Extract)
Date.
Date of GA
Principal/Interest
Collections is after
the Submittal
(Extract) Date.
0616
Date must be = or less than Submittal
Date
RecordLevel
Error
Date of GA
Principal/Interest
Collections must be
on or after the Date
of Disbursement.
Date of GA
Principal/Interest
Collections is
before the Date of
Disbursement.
0646
Date must be = or greater than Date of
Disbursement
RecordLevel
Error
Date of GA
Principal/Interest
Collections must be
on or after the Date
of Guaranty.
Date of GA
Principal/Interest
Collections is
before the Date of
Guaranty.
0647
Date must be = or greater than Date of
Guaranty
LoadLevel
Error
Date change falls in
acceptable range in
relation to historical
data.
Date sequence
error.
0525
Date must be > preceding date
Date Revised
6-16-2003
March 2019
Version 5.0
A–196
GA Data Provider Instructions
Appendix A: Data Dictionary
Amount of Guaranty Agency Interest Collections
Loan
Identifier
History
Kept
Reason
-ability
Date Sequence
Edit
Type
Size
Position
Field Code
No
Yes
Yes
No
Numeric
6
477-482
124
Description
The cumulative amount of Guaranty Agency default collections
(excluding TOP) or bankruptcy recovery applied to loan interest. Amount
does not include consolidation loan payoffs or collections that were
made prior to repurchase. Collections such as administrative wage
garnishment (AWG) and state tax s are included in this field.
Comments
If the GA receives payment on behalf of the borrower, from any
source other than the lender, after the lender claim payment, report
as a collection (excluding TOP collections).
All payments received from the lender after the claim payment and
after reinsurance has been requested, report as an Amount of
Refund on Claims.
Report whole dollars, no cents (e.g., report $2,500.25 as ‘002500’).
If a student or borrower’s check gets returned as NSF and the
collection did not therefore really occur, reinstate the last successful
collection as the current value.
If required data is carried by the Data Provider at the account level,
the amount must be pro-rated across the loans involved. If a
rounding problem is created by pro-rating the amount, adjustments
may be made to one loan so that the pro-rated amount at each loan
level equals the total amount at account level.
A Collection from Borrower made before a Repurchase Date does
not need to be continually reported after repurchase. However, the
data provider must first ensure the collection has been successfully
updated to NSLDS before ceasing to report on it. Be especially alert
to this when the collection is followed quickly by repurchase.
When a loan is repurchased and there are subsequent claims paid.
Cumulative collections will only include amount of collections
received after the new claim.
The Date Repurchased value for a loan will determine whether
zeroes reported in this field will cause the event to be deleted or to
be interpreted as a default value.
If Date Repurchased is later than the last-reported Date of
Guaranty Agency Principal / Interest Collections, zeroes reported
in this field will NOT delete those previously reported values.
(NSLDS will store the last-reported data, and GAs can stop
reporting on a loan that has been repurchased.)
If the Date Repurchased is the same as or earlier than the current
Date of Guaranty Agency Principal/Interest Collections (meaning
that new collections occurred after the repurchase), zeroes will
March 2019
Version 5.0
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GA Data Provider Instructions
Appendix A: Data Dictionary
Amount of Guaranty Agency Interest Collections
be interpreted as a request to delete the Collection that
occurred after the repurchase.
Part of Event Type
Collection From Borrower
Companion Field(s)
Linked through edit
Amount of Guaranty (061)
Linked through event
Amount of Guaranty Agency Principal Collections (126)
Date of Guaranty Agency Principal / Interest Collections (123)
Relationship established
Default Value / Use
Reporting
Edit
Level
DomainLevel
Error
Verifies
Must be numeric.
Date Revised
Date Repurchased (120) (New)
Report ‘000000’ if Collection From Borrower has not occurred, if no part
of any collection went to pay off interest, or if latest collection occurred
before repurchase and it has already been successfully reported to
NSLDS.
Report actual value if Collection From Borrower occurs.
Error
Isn’t numeric.
Error
No.
0328
Error Message
Invalid Amount of Guaranty Agency
Interest Collections
02-21-2017
March 2019
Version 5.0
A–198
GA Data Provider Instructions
Appendix A: Data Dictionary
Amount of Guaranty Agency Principal Collections
Loan
Identifier
History
Kept
Reason
-ability
Date Sequence Edit
Type
Size
Position
Field Code
No
Yes
Yes
No
Numeric
6
483-488
126
Description
The cumulative amount of Guaranty Agency default collections
(excluding TOP collections) or bankruptcy recovery applied to loan
principal. Collections such as administrative wage garnishment (AWG)
and state tax offsets are included in this field. Amount does not include;
consolidation loan payoffs or collections that were made prior to
repurchase.
Comments
If the GA receives payment on behalf of the borrower, from any
source other than the lender, after the lender claim payment, report
as a collection (excluding TOP collections).
All payments received from the lender after the claim payment and
after reinsurance has been requested, report as an Amount of
Refund on Claims.
Report whole dollars, no cents (e.g., report $2,500.25 as ‘002500’).
If a student or borrower’s check gets returned as NSF and the
collection did not therefore really occur, reinstate the last successful
collection as the current value.
If required data is carried by the Data Provider at the account level,
the amount must be pro-rated across the loans involved. If a
rounding problem is created by pro-rating the amount, adjustments
may be made to one loan so that the pro-rated amount at each loan
level equals the total amount at account level.
A Collection from Borrower made before a Repurchase Date does
not need to be continually reported after repurchase. However, the
data provider must first ensure the collection has been successfully
updated to NSLDS before ceasing to report on it. Be especially alert
to this when the collection is followed quickly by repurchase.
When a collection is paid after repurchase, only report the amount
that was collected after the repurchase.
The Date Repurchased value for a loan will determine whether
zeroes reported in this field will cause the event to be deleted or to
be interpreted as a default value.
If Date Repurchased is later than the last-reported Date of
Guaranty Agency Principal / Interest Collections, zeroes reported
in this field will NOT delete those previously reported values.
(NSLDS will store the last-reported data, and GAs can stop
reporting on a loan that has been repurchased.)
If the Date Repurchased is the same as or earlier than the current
Date of Guaranty Agency Principal/Interest Collections (meaning
that new collections occurred after the repurchase), zeroes will
March 2019
Version 5.0
A–199
GA Data Provider Instructions
Appendix A: Data Dictionary
Amount of Guaranty Agency Principal Collections
be interpreted as a request to delete the Collection that
occurred after the repurchase.
Part of Event Type
Collection From Borrower
Companion Field(s)
Linked through edit
Linked through event
Amount of Guaranty Agency Interest Collections (124)
Date of Guaranty Agency Principal / Interest Collections (123)
Relationship established
Default Value / Use
Reporting
Edit
Level
Verifies
Amount of Guaranty (061)
Date Repurchased (120) (New)
Report ‘000000’ if Collection From Borrower has not occurred, if no part
of any collection went to pay off principal, or if latest collection occurred
before repurchase and it has already been successfully reported to
NSLDS.
Report actual value if Collection From Borrower occurs.
Error
Error
No.
Error Message
DomainLevel
Error
Must be numeric.
Isn’t numeric.
0330
Invalid Amount of Guaranty Agency
Principal Collections
RecordLevel
Error
Can’t be zeroes if
there is a
corresponding
value in Date of
Guaranty Agency
Principal / Interest
Collections, and
zeroes in Amount
of Guaranty Agency
Interest Collections.
Contains zeroes.
0113
Amount of Guaranty Agency Principal or
Interest Collections is required
Date Revised
02-21-2017
March 2019
Version 5.0
A–200
GA Data Provider Instructions
Appendix A: Data Dictionary
Date of TOP Offset Principal / Interest Collections
Loan
Identifier
History
Kept
Reason
-ability
Date Sequence Edit
Type
Size
Position
Field Code
No
Yes
Yes
Yes
Date
8
489-496
127
Description
Date when the Guaranty Agency last applied TOP principal and/or
interest collections to a loan.
Comments
Report the actual Date of TOP Principal/Interest Collections.
A TOP Collection made before a Repurchase Date does not need to
be continually reported after repurchase. However, the data provider
must first ensure the collection has been successfully updated to
NSLDS before ceasing to report on it. Be especially alert to this when
the collection is followed quickly by repurchase.
The Date Repurchased value for a loan will determine whether
zeroes reported in this field will cause the event to be deleted or to
be interpreted as a default value.
If Date Repurchased is later than the last-reported Date of TOP
Principal / Interest Collections, zeroes reported in this field will
NOT delete those previously reported values. (NSLDS will store
the last-reported data, and GAs can stop reporting on a loan
that has been repurchased.)
If the Date Repurchased is the same as or earlier than the current
Date of TOP Principal/Interest Collections (meaning that new
collections occurred after the repurchase), zeroes will be
interpreted as a request to delete the TOP Collection that
occurred after the repurchase.
Submit a Past Period Change record (PPC) to delete a collection that
occurred before the latest Date of Repurchase.
NSLDS assesses the submittal file to determine whether at least 30%
of the loans with claim-related data plus the loans in error have TOP
data. If they do, then all TOP data are processed without
consideration of preceding date errors.
Part of Event Type
TOP Collection
Companion Field(s)
Linked through edit
Date Entered Repayment (060)
Date of Disbursement (066)
Date of Guaranty (025)
Date Repurchased (120)
Indicator of Rehabilitated Loan (122)
Submittal (Extract) Date (004) (Header record)
Type of Loan (024)
March 2019
Version 5.0
A–201
GA Data Provider Instructions
Appendix A: Data Dictionary
Date of TOP Offset Principal / Interest Collections
Linked through event
Amount of TOP Interest Collections (128)
Amount of TOP Principal Collections (130)
Relationship established
Default Value / Use
Reporting
Edit
Level
Verifies
DomainLevel
Error
Date Repurchased (120) (New)
Report ‘00000000’ if TOP Collection has not occurred, or if latest
collection occurred before repurchase and it has already been
successfully reported to NSLDS.
Report actual value if TOP Collection occurs.
Error
Error
No.
Must be a valid
date (if not zeroes).
Invalid date.
0204
Invalid Date of TOP Principal/Interest
Collections
RecordLevel
Error
Can’t be zeroes if
there is a
corresponding
value in the
Amount of the TOP
Principal
Collections or the
Amount of the TOP
Interest Collections.
Contains zeroes.
0150
Date of TOP Principal/Interest Collections
required
RecordLevel
Error
For non-SL loans, if
the loan is not
rehabilitated
(Indicator of
Rehabilitated Loan
is not ‘Y’) or the
Date of TOP
Principal/Interest
Collections is after
rehabilitation (Date
Repurchased), the
Date of TOP
Principal/Interest
Collections must be
on or after the Date
Entered
Repayment.
Date of TOP
Principal/Interest
Collections is
before the Date
Entered
Repayment.
0617
Date must be = or greater than Date
Entered Repayment
March 2019
Error Message
Version 5.0
A–202
GA Data Provider Instructions
Appendix A: Data Dictionary
Date of TOP Offset Principal / Interest Collections
RecordLevel
Error
Date of TOP
Principal/Interest
Collections must be
on or before the
Submittal(Extract)Dt
.
Date of TOP
Principal/Interest
Collections is after
the Submittal
Date.
0618
Date must be = or less than Submittal
Date
RecordLevel
Error
Date of TOP
Principal/Interest
Collections must be
on or after the Date
of Disbursement.
Date of TOP
Principal/Interest
Collections is
before the Date of
Disbursement.
0648
Date must be = or greater than Date of
Disbursement
RecordLevel
Error
Date of TOP
Principal/Interest
Collections must be
on or after the Date
of Guaranty.
Date of TOP
Principal/Interest
Collections is
before the Date of
Guaranty.
0649
Date must be = or greater than Date of
Guaranty
LoadLevel
Error
Date change falls in
acceptable range in
relation to historical
data.
Date sequence
error.
0525
Date must be > preceding date
Date Revised
3-01-2005
March 2019
Version 5.0
A–203
GA Data Provider Instructions
Appendix A: Data Dictionary
Amount of TOP Interest Collections
Loan
Identifier
History
Kept
Reason
-ability
Date Sequence Edit
Type
Size
Position
Field Code
No
Yes
Yes
No
Numeric
6
497-502
128
Description
The cumulative amount collected and applied to interest through TOP .
Amount does not include collections that were made prior to
repurchase.
Comments
Report whole dollars, no cents (e.g., report $2,500.25 as ‘002500’).
If required data is carried by the Data Provider at the account level,
the amount must be pro-rated across the loans involved. If a
rounding problem is created by pro-rating the amount, adjustments
may be made to one loan so that the pro-rated amount at each loan
level equals the total amount at account level.
A TOP Collection made before a Repurchase Date does not need to
be continually reported after repurchase. However, the data provider
must first ensure the collection has been successfully updated to
NSLDS before ceasing to report on it. Be especially alert to this when
the collection is followed quickly by repurchase.
When a collection occurs after repurchase, only report the amount
that was collected after the repurchase.
The Date Repurchased value for a loan will determine whether
zeroes reported in this field will cause the event to be deleted or to
be interpreted as a default value.
Part of Event Type
If Date Repurchased is later than the last-reported Date of TOP
Principal / Interest Collections, zeroes reported in this field will
NOT delete those previously reported values. (NSLDS will store
the last-reported data, and GAs can stop reporting on a loan
that has been repurchased.)
If the Date Repurchased is the same as or earlier than the current
Date of TOP Principal/Interest Collections (meaning that new
collections occurred after the repurchase), zeroes will be
interpreted as a request to delete the TOP Collection that
occurred after the repurchase.
TOP Collection
March 2019
Version 5.0
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GA Data Provider Instructions
Appendix A: Data Dictionary
Amount of TOP Interest Collections
Companion Field(s)
Linked through edit
Linked through event
Amount of TOP Principal Collections (130)
Date of TOP Principal / Interest Collections (127)
Relationship established
Default Value / Use
Reporting
Edit
Level
Verifies
Amount of Guaranty (061)
Date Repurchased (120)
Report ‘000000’ if TOP Collection has not occurred, if no part of the
collection went to pay off interest, or if latest collection occurred before
repurchase and it has already been successfully reported to NSLDS.
Report actual value if TOP Collection occurs.
Error
Error
No.
Error Message
DomainLevel
Error
Must be numeric.
Isn’t numeric.
0331
Invalid Amount of TOP Interest
Collections
RecordLevel
Error
Can’t be zeroes if
there is a
corresponding
value in Date of
TOP Principal /
Interest Collections
and zeroes in
Amount of TOP
Principal
Collections.
Contains zeroes.
0114
Amount of TOP Prin or Int Collections is
required
Date Revised
02-21-2017
March 2019
Version 5.0
A–205
GA Data Provider Instructions
Appendix A: Data Dictionary
Amount of TOP Principal Collections
Loan
Identifier
History
Kept
Reason
-ability
Date Sequence Edit
Type
Size
Position
Field Code
No
Yes
Yes
No
Numeric
6
503-508
130
Description
The cumulative amount collected and applied to principal through TOP.
Amount does not include collections that were made prior to
repurchase.
Comments
Report whole dollars, no cents (e.g., report $2,500.25 as ‘002500’).
If required data is carried by the Data Provider at the account level,
the amount must be pro-rated across the loans involved. If a
rounding problem is created by pro-rating the amount, adjustments
may be made to one loan so that the pro-rated amount at each loan
level equals the total amount at account level.
A TOP Collection made before a Repurchase Date does not need to
be continually reported after repurchase. However, the data provider
must first ensure the collection has been successfully updated to
NSLDS before ceasing to report on it. Be especially alert to this when
the collection is followed quickly by repurchase.
When a collection occurs after repurchase, only report the amount
that was collected after the repurchase.
The Date Repurchased value for a loan will determine whether
zeroes reported in this field will cause the event to be deleted or to
be interpreted as a default value.
If Date Repurchased is later than the last-reported Date of TOP
Principal / Interest Collections, zeroes reported in this field will
NOT delete those previously reported values. (NSLDS will store
the last-reported data, and GAs can stop reporting on a loan
that has been repurchased.)
If the Date Repurchased is the same as or earlier than the current
Date of TOP Principal/Interest Collections (meaning that new
collections occurred after the repurchase), zeroes will be
interpreted as a request to delete the TOP Collection that
occurred after the repurchase.
Part of Event Type
TOP Collection
Companion Field(s)
Linked through edit
Amount of Guaranty (061)
Linked through event
Amount of TOP Interest Collections (128)
Date of TOP Principal / Interest Collections (127)
Relationship established
Date Repurchased (120)
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Appendix A: Data Dictionary
Amount of TOP Principal Collections
Default Value / Use
Reporting
Edit
Level
DomainLevel
Error
Verifies
Must be numeric.
Date Revised
Report ‘000000’ if TOP Collection has not occurred, if no part of the
collection went to pay off principal, or if latest collection occurred before
repurchase and it has already been successfully reported to NSLDS.
Report actual value if TOP Collection occurs.
Error
Isn’t numeric.
Error
No.
0332
Error Message
Invalid Amount of TOP Principal
Collections
02-21-2017
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Appendix A: Data Dictionary
Date Enrollment Status Effective
Loan
Identifier
History
Kept
Reason
-ability
Date Sequence Edit
Type
Size
Position
Field Code
No
Yes
No
No
Date
8
509-516
131
Description
Date when a student entered current enrollment status, as reported
through the enrollment reporting or other status updates.
Comments
Do not change date unless status changes.
If actual date is not available and Date of Guaranty is earlier than Jan.
1, 1984, you may use the plug date ‘19000101’.
If the loan is canceled, report the current enrollment date when
available. If the canceled loan does not provide the current
enrollment date, use the Date of Guaranty.
Use actual date student entered current enrollment status if the date
is readily available. If not, you may populate this field with Date
Enrollment Period Begins.
For students who transfer to another institution, report the actual (if
known) date the student began classes. If not known, you may
report your best estimate of the date when classes began.
The Date Enrollment Status Effective, Code for Enrollment Status,
Date of Anticipated Completion and Code for Current School must
be treated as a unit. That is, the enrollment status, enrollment date
and anticipated completion date are for the student’s attendance at
the current school (as opposed to original school).
Part of Event Type
Enrollment Status
Companion Field(s)
Default Value / Use
Reporting
Linked through edit
Code for Enrollment Status (132)
Date of Guaranty (025)
Submittal (Extract) Date (004) (Header record)
Type of Loan (024)
Linked through event
Code for Current School (102)
Code for Enrollment Status (132)
Must always be filled. (May report ‘00000000’ for ‘CL’ (Consolidated)
or ‘RF’ (Refinanced) loans.)
Report in regular update.
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Appendix A: Data Dictionary
Date Enrollment Status Effective
Edit
Level
Verifies
Error
Error
No.
DomainLevel
Error
Must be a valid
date (if not zeroes).
Invalid date.
0304
Invalid Date Enrollment Status Effective
RecordLevel
Error
Can’t be zeroes
unless Type of Loan
is ‘CL’ or ‘RF’ and
Code for
Enrollment Status is
blank.
Contains zeroes.
0134
Date Enrollment Status Effective is
required
RecordLevel
Error
Plug date
‘19000101’ not
reported on Loan
Guaranteed after
January 1, 1984.
Contains wrong
value.
0230
‘19000101’ invalid when DT of GA > =
‘19840101’
RecordLevel
Error
If the Enrollment
Status is F or H, the
Date Enrollment
Status Effective
must be on or after
the Date of
Guaranty less 15
years.
Date Enrollment
Status Effective is
before the Date of
Guaranty less 15
years.
0626
For F/H Enroll Status, Dt must be >=
Date of Guaranty - 15 yrs
RecordLevel
Error
Date Enrollment
Status Effective
must be on or after
the date of
inception of the
HEA (19651108).
Date Enrollment
Status Effective is
before the date of
inception of the
HEA (19651108).
0627
Date must be = or greater than
19651108
RecordLevel
Error
Date Enrollment
Status Effective
must be on or
before the
Submittal (Extract)
Date plus two
years.
Date Enrollment
Status Effective is
after the Submittal
(Extract) Date plus
two years.
0628
Date must be = or less than Submittal
Date + two years
Date Revised
Error Message
5-26-2000
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Appendix A: Data Dictionary
Code for Enrollment Status
Loan
Identifier
History
Kept
Reason
-ability
Date Sequence
Edit
Type
Size
Position
Field Code
No
Yes
No
No
Character
1
517
132
Description
Code indicating student’s current enrollment status, as reported through
the enrollment reporting or other status updates.
Comments
Be sure that (within the same submission) all the loan records
associated with a given student report the same Enrollment Status
Code.
If you do not know status, and Date of Guaranty is earlier than Jan. 1,
1984, you may plug the field with ‘N’.
On a canceled loan, report the latest enrollment status obtained.
Must be a valid code from Enrollment Status Codes (Appendix B–
Table B-5).
Use actual code reflecting the student’s enrollment status if the
information is readily available. If not, you may populate this field
with ‘F’.
For students who transfer to another institution, report the actual
code if known. If not known, you may populate this field with ‘F’.
If the student does not attend summer classes and is expected to
return in the fall, the Code for Enrollment Status would not change.
The Date Enrollment Status Effective, Code for Enrollment Status,
Date of Anticipated Completion and Code for Current School must
be treated as a unit. That is, the enrollment status, enrollment date
and anticipated completion date are for the student’s attendance at
the current school (as opposed to original school).
Part of Event Type
Enrollment Status
Companion Field(s)
Default Value / Use
Linked through edit
Date of Guaranty (025)
Type of Loan (024)
Linked through event
Code for Current School (102)
Date Enrollment Status Effective (131)
Related fields that check value here
Date Enrollment Status Effective (131)
Student’s Driver’s License Number (080)
Student’s Driver’s License State (081)
Must always be filled. (Report a blank for ‘CL’ or ‘RF’ loans.)
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Appendix A: Data Dictionary
Code for Enrollment Status
Reporting
Edit
Level
Verifies
Report in regular update.
Error
Error
No.
Error Message
RecordLevel
Error
Must be reported if
Type of Loan is not
‘CL’ or ‘RF’ or Date
Enrollment Status
Effective contains a
value.
Is blank.
0129
Code for Enrollment Status is required
RecordLevel
Error
If not blank, must be
a valid code from
Enrollment Status
Codes Table.
Invalid code.
0176
Invalid Code for Enrollment Status
RecordLevel
Error
If Date of Guaranty
is Jan. 1, 1984 or
later, then ‘N’ is
invalid.
Contains wrong
value.
0237
Invalid value when Date of Guaranty is
greater than or equal to 19840101
Date Revised
5-26-2000
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Appendix A: Data Dictionary
Date of Anticipated Completion
Loan
Identifier
History
Kept
Reason
-ability
Date Sequence Edit
Type
Size
Position
Field Code
No
No
No
No
Date
8
518-525
133
Description
Date when a student is scheduled to complete course requirements (with
degree programs, this is projected graduation date).
Comments
Use the last date of attendance if the student has completed course
requirements or has withdrawn, as reported on the SSCR.
Use the projected date of completion if the student has not
completed course requirements or withdrawn.
If the student is not in attendance, use the actual date of separation.
If actual date is not available and Date of Guaranty is earlier than Jan.
1, 1984, use plug date ‘19000101’.
Do not replace a previously reported actual value with a plug or
default value.
The Date Enrollment Status Effective, Code for Enrollment Status,
Date of Anticipated Completion and Code for Current School must
be treated as a unit. That is, the enrollment status, enrollment date
and anticipated completion date are for the student’s attendance at
the current school (as opposed to original school).
Part of Event Type
Not part of an event.
Companion Field(s)
Default Value / Use
Reporting
Edit
Level
Verifies
DomainLevel
Error
RecordLevel
Error
Linked through edit
Date of Guaranty (025)
Submittal (Extract) Date (004) (Header record)
Type of Loan (024)
Must always be filled. (May report ‘00000000’ for ‘CL’ (Consolidated) or
‘RF’ (Refinanced) loans.)
Report in regular update.
Error
Error
No.
Must be a valid
date (if not zeroes).
Invalid date.
0295
Invalid Date of Anticipated Completion
If Date of Guaranty
is Jan. 1, 1984 or
later, then
‘19000101’ is
invalid.
Contains wrong
value.
0230
19000101 is invalid value when Date of
GA > or = 19840101
March 2019
Error Message
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Appendix A: Data Dictionary
Date of Anticipated Completion
RecordLevel
Error
Can’t be zeroes if
Type of Loan is
other than ‘CL’ or
‘RF’.
Contains zeroes.
0296
Date of Anticipated Completion is
required
RecordLevel
Error
Date of Anticipated
Completion must
be on or after the
inception of the
HEA (19651108).
Date of
Anticipated
Completion is
before the
inception of the
HEA (19651108).
0623
Date must be = or greater than
19651108
RecordLevel
Error
Date of Anticipated
Completion must
be on or before the
Submittal (Extract)
Date plus 15 years.
Date of
Anticipated
Completion is
after the Submittal
(Extract) Date plus
15 years.
0624
Date must be = or less than Submittal
Date + 15 years
Date Revised
5-26-2000
March 2019
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Appendix A: Data Dictionary
Code for Current Holder Lender
Loan
Identifier
History
Kept
Reason
-ability
Date Sequence Edit
Type
Size
Position
Field Code
No
Yes
No
No
Numeric
6
526-531
134
Description
ED code indicating current holder of a loan or (if a claim has been paid)
the lender who submitted the claim.
Comments
Must be a valid ED Lender Code.
If code is not available and Date of Guaranty is earlier than Jan. 1,
1984, you may use plug value of ‘444444’.
Part of Event Type
Holder Lender
Companion Field(s)
Linked through edit
Date of Guaranty (025)
Linked through event
Date Loan Sold (141)
Indicator of Origination Fee Payor (142)
Related field that checks value here
Default Value / Use
Reporting
Edit
Level
Verifies
Date Loan Sold (141)
Must always be filled.
Report in regular update.
Error
Error
No.
Error Message
DomainLevel
Error
Must be numeric.
Isn’t numeric.
0178
Invalid Code for Current Holder Lender
RecordLevel
Error
Must be reported.
Contains zeroes.
0103
Code for Current Holder Lender is
required
RecordLevel
Error
Value falls in range
of ‘800000’ to
‘999899’, and not
‘444444’.
Invalid code.
0178
Invalid Code for Current Holder Lender
RecordLevel
Error
If the Date of
Guaranty is earlier
than Jan. 1, 1984,
then it may be
‘444444’.
Contains wrong
value.
0237
Invalid value when Dt of GA > or =
19840101
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Appendix A: Data Dictionary
Code for Current Holder Lender
LoadLevel
Error
Must be a valid
code from the ED
Lender Code Table.
Date Revised
Invalid code.
0178
Invalid Code for Current Holder Lender
5-26-2000
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Appendix A: Data Dictionary
Date of Outstanding Principal Balance
Loan
Identifier
History
Kept
Reason
-ability
Date Sequence Edit
Type
Size
Position
Field Code
No
Yes
Yes
No
Date
8
532-539
135
Description
Date when Amount of Outstanding Principal Balance field was updated
or verified.
Comments
For GA-held loans, report the date of the most recent change in the
principal balance. The balance will change when there is a payment
or other event affecting the principal balance.
For lender-held loans, report the actual Date of Outstanding
Principal Balance. Guaranty Agencies should report lender updates
to balances monthly. At a minimum, they must collect balance
information monthly. This data must be forwarded to NSLDS in their
next submission.
Use Date of Guaranty for loans that have been guaranteed but not
yet disbursed.
When the Guaranty Agency has not yet received the actual
lender/servicer values for the Date of Outstanding Principal Balance
and Amount of Outstanding Principal Balance, it may use the
Department’s approved method for temporarily plugging these
values. That is, the Date of Outstanding Principal Balance and the
Date of Outstanding Accrued Interest Balance fields should be
populated with the date of the last disbursement. The Amount of
Outstanding Principal Balance field should be populated with the net
disbursement amount, and the Amount of Outstanding Accrued
Interest Balance field should be populated with a zero amount, until
the more current amounts can be reported. The net disbursement
amount is the Amount of Disbursement (which is minus the Amount
of Cancellation) minus the Amount of Refund from School to Lender.
For closed loans, Date of Outstanding Principal Balance should equal
Date of Loan Status. Once a loan is closed, the date should not be
changed again except to correct a reporting error.
For cancellations do not revert Date of Outstanding Principal Balance
back to the guarantee date.
Report date of cancellation or submittal date while reporting
appropriate loan status code, disbursement amount, calculation
amount and cancellation amount.
Part of Event Type
Not part of an event.
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Appendix A: Data Dictionary
Date of Outstanding Principal Balance
Companion Field(s)
Default Value / Use
Reporting
Edit
Level
Verifies
Linked through edit
Code for Loan Status (063)
Date of Guaranty (025)
Submittal (Extract) Date (004) (Header record)
Amount of Outstanding Principal Balance (136)
Must always be filled.
Report no less frequently than monthly.
Error
Error
No.
Error Message
DomainLevel
Error
Must be a valid
date.
Invalid date.
0305
Invalid Date of Outstanding Principal
Balance
RecordLevel
Error
Cannot be zeroes.
Contains zeroes.
0157
Date of Outstanding Principal Balance is
required
RecordLevel
Error
Date of
Outstanding
Principal Balance
must be on or after
the Date of
Guaranty.
Date of
Outstanding
Principal Balance
is before the Date
of Guaranty.
0629
Date must be = or greater than Date of
Guaranty
RecordLevel
Error
For non-CA Loan
Status, Date of
Outstanding
Principal Balance
must be on or
before the
Submittal (Extract)
Date.
Date of
Outstanding
Principal Balance
is after the
Submittal (Extract)
Date.
0630
Date must be = or less than Submittal
Date
RecordLevel
Error
For CA Loan Status,
the Date of
Outstanding
Principal Balance
must be on or
before the later of
(a) the Date of
Guaranty plus two
years or (b) the
Submittal (Extract)
Date.
Date of
Outstanding
Principal Balance
is after the later of
(a) the Date of
Guaranty plus two
years or (b) the
Submittal (Extract)
Date.
0707
For CA Loan Stat, must be <= Dt of Guar
+ 2yr or <= Submittal Dt
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Appendix A: Data Dictionary
Date of Outstanding Principal Balance
LoadLevel
Error
For open loans
except loans in AL
loan status and
loans reported with
a UA or UB loan
status where the
previous loan status
was UC or UD and
any closed loans
where Date of
Outstanding
Principal Balance is
not equal to Date
of Loan Status, Date
of Outstanding
Principal Balance
must be on or after
prior Date of
Outstanding
Principal Balance.
Date of
Outstanding
Principal Balance
is before prior
Date of
Outstanding
Principal Balance.
0729
Date of Outstanding Principal Balance
may not precede multiple, previously
reported dates.
LoadLevel
Error
For open loans
except loans in AL
loan status and
loans reported with
a UA or UB loan
status where the
previous loan status
was UC or UD and
any closed loans
where Date of
Outstanding
Principal Balance is
not equal to Date
of Loan Status, if
Date or Amount of
Outstanding
Principal Balance
has changed, the
Date of
Outstanding
Principal Balance
must be after any
Date of
Outstanding
Principal Balance
Date of
Outstanding
Principal Balance
is before any Date
of Outstanding
Principal Balance
that was first
reported to NSLDS
prior to the start
of the prior
quarter.
0730
Based on time of reporting, later Date of
Outstanding Principal Balance is
required.
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Appendix A: Data Dictionary
Date of Outstanding Principal Balance
that was first
reported to NSLDS
prior to the start of
the prior quarter.
Date Revised
01-31-2019
March 2019
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Appendix A: Data Dictionary
Amount of Outstanding Principal Balance
Loan
Identifier
History
Kept
Reason
-ability
Date Sequence Edit
Type
Size
Position
Field Code
No
Yes
Yes
No
Numeric
6
540-545
136
Description
The cumulative dollar value of the outstanding principal balance due on
a loan, including capitalized interest.
Comments
Report whole dollars, no cents (e.g., report $2,500.25 as ‘002500’).
If required data is carried by the Data Provider at the account level,
the amount must be pro-rated across the loans involved. If a
rounding problem is created by pro-rating the amount, adjustments
may be made to one loan so that the pro-rated amount at each loan
level equals the total amount at account level.
If the amount is less than a dollar, round it up to one dollar.
Report negative amounts (credit balance) as one dollar until the loan
is closed.
If the loan has been guaranteed but not disbursed, report zeroes.
If an open loan has been disbursed for longer than one quarter, the
sum of Amount of Ending Balance on Claims of Other Fees, plus
Amount of Outstanding Principal Balance, plus Amount of
Outstanding Accrued Interest Balance must be a positive amount.
If Code for Loan Status is ‘UI’ report the original principal balance
(amount guaranteed minus cancellations).
Closed loans (except for ‘DW’, see below) must have a balance of
zero in this field.
Defaulted, written-off loans (‘DW’ status) must have a positive
balance in at least one of these fields: Amount of Ending Balance on
Claims of Other Fees, Amount of Outstanding Principal Balance, or
Amount of Outstanding Accrued Interest Balance.
For GA-held loans, report updated OPB monthly.
For lender-held loans, Guaranty Agencies should report lender
updates to balances monthly. This data must be forwarded to NSLDS
in their next submission.
When the Guaranty Agency has not yet received the actual
lender/servicer values for the Date of Outstanding Principal Balance
and Amount of Outstanding Principal Balance, it may use the
Department’s approved method for temporarily plugging these
values. That is, the Date of Outstanding Principal Balance and the
Date of Outstanding Accrued Interest Balance fields should be
populated with the date of the last disbursement. The Amount of
Outstanding Principal Balance field should be populated with the net
disbursement amount, and the Amount of Outstanding Accrued
Interest Balance field should be populated with a zero amount, until
the more current amounts can be reported. The net disbursement
March 2019
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Appendix A: Data Dictionary
Amount of Outstanding Principal Balance
amount is the Amount of Disbursement (which is minus the Amount
of Cancellation) minus the Amount of Refund From School to
Lender.
The most common cause for error 313, Invalid Amount of
Outstanding Principal Balance, is reporting a closed loan status to
NSLDS when the principal is paid but fees or interest are still owed.
The agency may consider a loan closed when there is a remaining
balance of accrued interest or fees in their system. However, NSLDS
does not consider a loan closed until the Sum of the Amount of
Outstanding Accrued Interest Balance, Amount of Outstanding GA
fees Balance, and Amount of Outstanding Principal Balance is zero.
It is important to remember that during the subrogation process the
borrower still has a balance and that this does not change because
of the debt’s assignment. To eliminate these errors, continue
reporting the actual Amount of Outstanding Principal Balance and
Date of Outstanding Principal Balance until the loan is accepted by
the Department of Education.
The agency’s internal procedures for assigning loans to the
Department may be the cause of errors. During the period between
submitting the record for assignment and the Department’s
acceptance of the loan, the agency will maintain the loan on its
system as an open loan in Default (DU) status, with either zero or no
balance. These loans will be captured during the extract process and
cause the following errors: Invalid Amount of Outstanding Principal
Balance or Amount of Outstanding Principal Balance Is Required.
For loans assigned to CDDTS or TPD, report the actual dollar
amount. If zeros are reported, NSLDS will use the Amount of
Outstanding Principal Balance that previously existed in the
database.
If the loan has a balance of less than $25.00 and is considered closed
by the agency, the balance reported to NSLDS must be zero for all
three fields (principal, interest, and fees).
Part of Event Type
Not part of an event.
Companion Field(s)
Linked through edit
Amount of Ending Balance on Claims of Other Fees (108)
Amount of Guaranty (061)
Amount of Outstanding Interest Balance (138)
Code for Loan Status (063)
Date of Disbursement (066)
March 2019
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Appendix A: Data Dictionary
Amount of Outstanding Principal Balance
Default Value / Use
Reporting
Edit
Level
Verifies
Report zeroes for loans that have been guaranteed but not
disbursed.
Report zeroes for loans that have Code for Loan Status ‘BC’, ‘CA’,
‘CS’, ‘DC’, ‘DD’, ‘DE’, ‘DK’, ‘DN’, ‘DR’, ‘DP’, ‘FC’, ‘FX’, ‘OD’, ‘PC’, ‘PF’,
‘PM’, ‘PN’, ‘PZ’, ‘RF’, ‘UC’, or ‘UD’.
Report no less frequently than monthly.
Error
Error
No.
Error Message
DomainLevel
Error
Must be numeric.
Isn’t numeric.
0313
Invalid Amount of Outstanding Principal
Balance
LoadLevel
Error
Whether open
loans disbursed for
more than one
quarter have a
positive balance.
The sum of the
Outstanding
Principal Balance,
Amount of
Outstanding
Accrued Interest
Balance, and
Amount of Ending
Balance on Claims
on Other Fees is
not positive.
0120
Sum of (OPB + OIB + Fees) must be >
zero
LoadLevel
Error
Must be zero if
Code for Loan
Status is ‘BC’, ‘CA’,
‘CS’, ‘DC’, ‘DD’, ‘DE’,
‘DK’, ‘DN’, ‘DR’, ‘DP’,
‘FC’, ‘FX’, ‘OD’, ‘PC’,
‘PF’, ‘PM’, ‘PN’, ‘PZ’,
‘RF’, ‘UC’, or ‘UD’.
Value is not zero.
0313
Invalid Amount of Outstanding Principal
Balance
Date Revised
01-31-2019
March 2019
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Appendix A: Data Dictionary
Date of Outstanding Accrued Interest Balance
Loan
Identifier
History
Kept
Reason
-ability
Date Sequence Edit
Type
Size
Position
Field Code
No
Yes
Yes
No
Date
8
546-553
137
Description
Date through which the reported Amount of Outstanding Accrued
Interest Balance was accrued.
Comments
For GA-held loans, report the date of the most recent change in the
interest balance.
For lender-held loans, report the actual Date of Outstanding Accrued
Interest Balance. Guaranty Agencies should report lender updates to
balances monthly. At a minimum, they must collect balance
information as it stands at the end of each month . This data must be
forwarded to NSLDS before the end of the month.
When the Guaranty Agency has not yet received the actual
lender/servicer values for the Date of Outstanding Principal Balance
and Amount of Outstanding Principal Balance, it may use the
Department’s approved method for temporarily plugging these
values. That is, the Date of Outstanding Principal Balance and the
Date of Outstanding Accrued Interest Balance fields should be
populated with the date of the last disbursement. The Amount of
Outstanding Principal Balance field should be populated with the net
disbursement amount, and the Amount of Outstanding Accrued
Interest Balance field should be populated with a zero amount, until
the more current amounts can be reported. The net disbursement
amount is the Amount of Disbursement (which is minus the Amount
of Cancellation) minus the Amount of Refund From School to
Lender. Use Date of Guaranty for loans that have been guaranteed
but not yet disbursed.
When a loan is closed, report the actual date when it was closed, not
the quarter-end date.
For cancellations do not revert Date of Outstanding Accrued Interest
Balance back to the guarantee date.
Report date of cancellation or submittal date while reporting
appropriate loan status code, disbursement amount, calculation
amount and cancellation amount.
Part of Event Type
Not part of an event.
Companion Field(s)
Linked through edit
Code for Loan Status (063)
Date of Guaranty (025)
Submittal (Extract) Date (004) (Header record)
Amount of Outstanding Accrued Interest Balance (138)
March 2019
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Appendix A: Data Dictionary
Date of Outstanding Accrued Interest Balance
Default Value / Use
Reporting
Edit
Level
Verifies
Must always be filled.
Report actual value if condition occurs.
Error
Error
No.
Error Message
DomainLevel
Error
Must be a valid
date.
Invalid date.
0206
Invalid Date of Outstanding Accrued
Interest Balance
RecordLevel
Error
Can’t be zeroes.
Contains zeroes.
0156
Date of Outstanding Accrued Interest
Balance is required
RecordLevel
Error
Date of
Outstanding
Accrued Interest
Balance must be on
or after the Date of
Guaranty.
Date of
Outstanding
Accrued Interest
Balance is before
the Date of
Guaranty.
0631
Date must be = or greater than Date of
Guaranty
RecordLevel
Error
For non-CA Loan
Status, Date of
Outstanding
Accrued Interest
Balance must be on
or before the
Submittal (Extract)
Date.
Date of
Outstanding
Accrued Interest
Balance is after the
Submittal (Extract)
Date.
0632
Date must be = or less than Submittal
Date
RecordLevel
Error
For CA Loan Status,
the Date of
Outstanding
Accrued Interest
Balance must be on
or before the later
of (a) the Date of
Guaranty plus two
years or (b) the
Submittal (Extract)
Date.
Date of
Outstanding
Accrued Interest
Balance is after the
later of (a) the
Date of Guaranty
plus two years or
(b) the Submittal
(Extract) Date.
0708
For CA Loan Stat, must be <= Dt of Guar
+ 2yr or <= Submittal Dt
March 2019
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GA Data Provider Instructions
Appendix A: Data Dictionary
Date of Outstanding Accrued Interest Balance
LoadLevel
Error
For open loans
except loans in AL
loan status and
loans reported with
a UA or UB loan
status where the
previous loan status
was UC or UD and
any closed loans
where Date of
Outstanding
Accrued Interest
Balance is not equal
to Date of Loan
Status, Date of
Outstanding
Accrued Interest
Balance must be on
or after prior Date
of Outstanding
Accrued Interest
Balance.
Date of
Outstanding
Accrued Interest
Balance is before
prior Date of
Outstanding
Accrued Interest
Balance.
731
Date of Outstanding Accrued Interest
Balance may not precede multiple,
previously reported dates.
LoadLevel
Error
For open loans
except loans in AL
loan status and
loans reported with
a UA or UB loan
status where the
previous loan status
was UC or UD and
any closed loans
where Date of
Outstanding
Accrued Interest
Balance is not equal
to Date of Loan
Status, if Date or
Amount of
Outstanding
Accrued Interest
Balance has
changed, the Date
of Outstanding
Accrued Interest
Balance must be
Date of
Outstanding
Accrued Interest
Balance is before
any Date of
Outstanding
Accrued Interest
Balance that was
first reported to
NSLDS prior to the
start of the prior
quarter.
0732
Based on time of reporting, later Date of
Outstanding Accrued Interest Balance is
required.
March 2019
Version 5.0
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GA Data Provider Instructions
Appendix A: Data Dictionary
Date of Outstanding Accrued Interest Balance
after any Date of
Outstanding
Accrued Interest
Balance that was
first reported to
NSLDS prior to the
start of the prior
quarter.
Date Revised
9-21-2008
March 2019
Version 5.0
A–226
GA Data Provider Instructions
Appendix A: Data Dictionary
Amount of Outstanding Accrued Interest Balance
Loan
Identifier
History
Kept
Reason
-ability
Date Sequence Edit
Type
Size
Position
Field Code
No
Yes
Yes
No
Numeric
6
554-559
138
Description
The cumulative dollar value of the borrower’s outstanding accrued
interest balance.
Comments
Report whole dollars, no cents (e.g., report $2,500.25 as ‘002500’).
If the amount is less than a dollar, round it up to one dollar.
If required data is carried by the Data Provider at the account level,
the amount must be pro-rated across the loans involved. If a
rounding problem is created by pro-rating the amount, adjustments
may be made to one loan so the pro-rated amount at each loan
level equals the total amount at account level.
Report negative amounts as zeroes.
If up-to-date balance is not available, report zeroes. If data has
previously been reported to NSLDS, leave that data in place if no
change has occurred.
For GA-held loans, report updated interest balance monthly.
For lender-held loans, Guaranty Agencies should report lender
updates to balances monthly. At a minimum, they must collect
balance information as it stands .This data must be forwarded to
NSLDS in their next submission.
For loans assigned to CDDTS or TPD, report the actual dollar
amount. If zeros are reported, NSLDS will use the Amount of
Outstanding Accrued Interest Balance that previously existed in the
database.
The sum of this field, Amount of Outstanding Principal Balance, and
Amount of Ending Balance on Claims of Other Fees comprise the
total amount owed by a borrower on a loan. The balance of all three
must equal zero if the loan is closed for any reason other than
defaulted write off (‘DW’).
When the Guaranty Agency has not yet received the actual
lender/servicer values for the Date of Outstanding Principal Balance
and Amount of Outstanding Principal Balance, it may use the
Department’s approved method for temporarily plugging these
values. That is, the Date of Outstanding Principal Balance and the
Date of Outstanding Accrued Interest Balance fields should be
populated with the date of the last disbursement. The Amount of
Outstanding Principal Balance field should be populated with the net
disbursement amount, and the Amount of Outstanding Accrued
Interest Balance field should be populated with a zero amount, until
the more current amounts can be reported. The net disbursement
amount is the Amount of Disbursement (which is minus the Amount
March 2019
Version 5.0
A–227
GA Data Provider Instructions
Appendix A: Data Dictionary
Amount of Outstanding Accrued Interest Balance
of Cancellation) minus the Amount of Refund From School to
Lender.
Part of Event Type
Not part of an event.
Companion Field(s)
Linked through edit
Related field that checks value here
Default Value / Use
Reporting
Edit
Level
DomainLevel
Error
Verifies
Must be numeric.
Date Revised
Amount of Guaranty (061)
Amount of Outstanding Principal Balance (136)
Must always be filled. (Report ‘000000’ if condition has not occurred or if
balance is not available.)
Report actual value if condition occurs.
Error
Isn’t numeric.
Error
No.
0316
Error Message
Invalid Amount of Outstanding Accrued
Interest Balance
02-21-2017
March 2019
Version 5.0
A–228
GA Data Provider Instructions
Appendix A: Data Dictionary
Date Loan Sold
Loan
Identifier
History
Kept
Reason
-ability
Date Sequence Edit
Type
Size
Position
Field Code
No
Yes
No
Yes
Date
8
560-567
141
Description
Date when a loan was sold by one lender to another, as reported by the
receiving lender.
Comments
Report the actual Date Loan Sold.
If Date Loan Sold is not available for loans guaranteed before
October 1, 1994
Use a date that is 30 days later than the first Date of
Disbursement.
If the first Date of Disbursement is not available, use a date that
is one day later than the Date of Guaranty.
If a loan has different values in Code for Current Holder Lender and
Originating FFELP Lender (meaning a transfer in responsibility
occurred), this field must be filled.
If the loan has the same values in Code for Current Holder Lender
and Originating FFELP Lender, this field may be filled.
Continue to report the Date Loan Sold even if a cancellation occurs
after a previously reported Date Loan Sold.
Part of Event Type
Holder Lender
Companion Field(s)
Default Value / Use
Reporting
Edit
Level
Verifies
DomainLevel
Error
Must be a valid
date (if not zeroes).
Linked through edit
Code for Current Holder Lender (134)
Code for Originating FFELP Lender (089)
Date of Guaranty (025)
New Date of Guaranty (045)
Submittal (Extract) Date (004) (Header record)
Linked through event
Code for Current Holder Lender (134)
Indicator of Origination Fee Payor (142)
Must always be filled. (Report ‘00000000’ if loan has not been sold by
one lender to another.)
Report actual value if sale occurs.
Error
Error
No.
Invalid date.
0197
March 2019
Error Message
Invalid Date Loan Sold
Version 5.0
A–229
GA Data Provider Instructions
Appendix A: Data Dictionary
Date Loan Sold
RecordLevel
Error
Whether a loan has
different values in
Code for Current
Holder Lender and
Originating FFELP
Lender.
Contains zeroes.
0542
Date Loan Sold is required
RecordLevel
Error
Date Loan Sold
must be on or after
the Date of
Guaranty.
Date Loan Sold is
before the Date of
Guaranty.
0597
Date must be = or greater than Date of
Guaranty
RecordLevel
Error
Date Loan Sold
must be on or
before the
Submittal (Extract)
Date.
Date Loan Sold is
after the Submittal
(Extract) Date.
0598
Date must be = or less than Submittal
Date
LoadLevel
Error
Date change falls in
acceptable range in
relation to historical
data.
Date sequence
error.
0525
Date must be > preceding date
Date Revised
3-02-2007
March 2019
Version 5.0
A–230
GA Data Provider Instructions
Appendix A: Data Dictionary
Indicator of Origination Fee Payor
Loan
Identifier
History
Kept
Reason
-ability
Date Sequence
Edit
Type
Size
Position
Field Code
No
No
No
No
Character
1
568
142
Description
Indicator that the current lender paid the origination fee on a loan.
Reported to the Guaranty Agency by the lender that paid the fee.
Comments
Must be ‘Y’ (Yes) or blank. Report ‘Y’ only if lender is certain that it
paid the fee. Otherwise, leave field blank.
As a minimum, Guaranty Agencies must collect payor information
monthly. This data must be forwarded to NSLDS monthly.
Part of Event Type
Holder Lender
Companion Field(s)
Default Value / Use
Reporting
Edit
Level
Verifies
RecordLevel
Error
Must be ‘Y’ or blank.
Date Revised
Linked through event
Code for Current Holder Lender (134)
Date Loan Sold (141)
Report a blank if condition has not occurred.
Report in regular update.
Error
Error
No.
Contains wrong
value.
0255
Error Message
Invalid Ind of Origination Fee Payor
5-26-2000
March 2019
Version 5.0
A–231
GA Data Provider Instructions
Appendix A: Data Dictionary
Interest Rate
Loan
Identifier
History
Kept
Reason
-ability
Date Sequence Edit
Type
Size
Position
Field Code
No
No
No
No
Numeric
5
569-573
143
Description
The original interest rate on a loan, unless the loan was subject to a
rebate of excess interest and was converted from a fixed rate to a
variable rate through that process or was refinanced (PLUS or SLS) to
secure a variable rate.
Comments
Degree of accuracy represented by five decimal places (e.g., for
10.45%, enter 10450, and for 5% enter 05000).
Use zeroes for variable rate loans.
8%/10% should be reported as 8% unless the loan has been
converted to a variable rate.
Do not report a discounted rate made by a lender.
Part of Event Type
Not part of an event.
Companion Field(s)
Linked through edit
Default Value / Use
Reporting
Verifies
Edit
Level
Type of Interest Rate (144)
Must always be filled.
Report in regular update.
Error
Error
No.
Error Message
DomainLevel
Error
Must be numeric.
Isn’t numeric, or
isn’t five digits
long.
0308
Invalid Interest Rate
RecordLevel
Error
Cannot be zeroes
unless Type of
Interest is ‘V’.
Contains zeroes.
0266
Interest Rate is required
RecordLevel
Error
Is zeroes when Type
of Interest is ‘V’.
Is not zeroes.
0308
Invalid Interest Rate
Date Revised
5-26-2000
March 2019
Version 5.0
A–232
GA Data Provider Instructions
Appendix A: Data Dictionary
Type of Interest Rate
Loan
Identifier
History
Kept
Reason
-ability
Date Sequence
Edit
Type
Size
Position
Field Code
No
No
No
No
Character
1
574
144
Description
Code indicating type of interest rate on a loan.
Comments
Must be a valid code from the Interest Rate Codes Table (Appendix
B– Table B-9).
8%/10% should be reported as ‘8’ unless the loan has been
converted to a variable rate.
Part of Event Type
Not part of an event.
Companion Field(s)
Related field that checks value here
Interest Rate (143)
Default Value / Use
Reporting
Edit
Level
Verifies
RecordLevel
Error
RecordLevel
Error
Must always be filled.
Report in regular update.
Error
Error
No.
Error Message
Must be a valid code
from the Interest
Rate Codes Table.
Invalid code.
0240
Invalid Type of Interest Rate
Must be reported.
Is blank.
0309
Type of Interest Rate is required
Date Revised
5-26-2000
March 2019
Version 5.0
A–233
GA Data Provider Instructions
Appendix A: Data Dictionary
Date of Guaranty Agency Bankruptcy Claim Refunds
Loan
Identifier
History
Kept
Reason
-ability
Date Sequence Edit
Type
Size
Position
Field Code
No
Yes
Yes
Yes
Date
8
575-582
145
Description
Date when a bankruptcy claim (previously paid as a reinsurance claim)
was refunded to ED by a Guaranty Agency.
Comments
Report the actual Date of Guaranty Agency Bankruptcy Claim
Refunds.
A Bankruptcy Claim Refund made before a repurchase date does not
need to be continually reported after repurchase. However, the data
provider must first ensure the refund has been successfully updated
to NSLDS before ceasing to report on it. Be especially alert to this
when the refund is followed quickly by repurchase.
This field can be reported after the GA transfers the loan or assigns
the loan to another GA, ECMC or ED but the Date Claim Paid must
be within the time period that the GA was responsible for the loan. If
a later Date Claim Paid has been reported after the GA assigns the
loan then late reporting of the Claim is not allowed.
The Date Repurchased value for a loan will determine whether
zeroes reported in this field will cause the event to be deleted or to
be interpreted as a default.
If Date Repurchased is later than the last-reported Date of
Guaranty Agency Bankruptcy Claim Refunds, zeroes reported in
this field will NOT delete those previously reported values.
(NSLDS will store the last-reported data, and GAs can stop
reporting on a loan that has been repurchased.)
However, if the Date Repurchased is the same as or earlier than
the current Date of Guaranty Agency Bankruptcy Claim Refunds
(meaning that new collections occurred after the repurchase),
zeroes will be interpreted as a request to delete the Bankruptcy
Claim Refund that occurred after the repurchase.
Submit a Past Period Change record (PPC) to delete a refund that
occurred before the latest Date of Repurchase.
Part of Event Type
Bankruptcy Claim Refund
Companion Field(s)
Linked through edit
Date of Guaranty (025)
Date Reinsurance Claim Requested (114)
Date Repurchased (120)
Submittal (Extract) Date (004) (Header record)
Linked through event
March 2019
Version 5.0
A–234
GA Data Provider Instructions
Appendix A: Data Dictionary
Date of Guaranty Agency Bankruptcy Claim Refunds
Relationship established
Default Value / Use
Reporting
Edit
Level
Verifies
DomainLevel
Error
Amount of Guaranty Agency Bankruptcy Claim Refunds (146)
Date Repurchased (120) (New)
Report ‘00000000’ if Bankruptcy Claim Refund has not occurred, or if
latest refund occurred before repurchase and it has already been
successfully reported to NSLDS.
Report actual value if Bankruptcy Claim Refund occurs.
Error
Error
No.
Must be a valid
date (if not zeroes).
Invalid date.
0200
Invalid Date of GA Bankruptcy Claim
Refunds
RecordLevel
Error
Can’t be zeroes if
there is a
corresponding
value in Amount of
Guaranty Agency
Bankruptcy Claim
Refunds.
Contains zeroes.
0146
Date of GA Bankruptcy Claim Refunds is
required
RecordLevel
Error
If the Date of
Guaranty Agency
Bankruptcy Claim
Refunds is after the
Date Repurchased,
it must be on or
after the Date
Reinsurance Claim
Requested.
Date of Guaranty
Agency
Bankruptcy Claim
Refunds is before
the Date
Reinsurance Claim
Requested.
0613
Date must be = or > Date Reinsurance
Claim Requested
RecordLevel
Error
Date of Guaranty
Agency Bankruptcy
Claim Refunds must
be on or before the
Submittal (Extract)
Date.
Date of Guaranty
Agency
Bankruptcy Claim
Refunds is after
the Submittal
(Extract) Date.
0614
Date must be = or less than Submittal
Date
RecordLevel
Error
Date of Guaranty
Agency Bankruptcy
Claim Refunds must
be on or after the
Date of Guaranty.
Date of Guaranty
Agency
Bankruptcy Claim
Refunds is before
the Date of
Guaranty.
0637
Date must be = or greater than Date of
Guaranty
March 2019
Error Message
Version 5.0
A–235
GA Data Provider Instructions
Appendix A: Data Dictionary
Date of Guaranty Agency Bankruptcy Claim Refunds
LoadLevel
Error
Date change falls in
acceptable range in
relation to historical
data.
Date sequence
error.
0525
Date must be > preceding date
LoadLevel
Error
Date Guaranty
Agency Bankruptcy
Claim Refunds must
be within the time
period that the GA
held the loan plus
30 days.
Date Guaranty
Agency
Bankruptcy Claim
Refunds is outside
the time period
plus 30 days that
the GA held the
loan.
0739
Date is outside the holding period + 30
days for the current GA.
LoadLevel
Error
If a later Date Claim
Paid and
Repurchase exists
on NSLDS, an
earlier Date of
Guaranty Agency
Bankruptcy Claim
Refunds cannot be
reported.
Later Date Claim
Paid and
Repurchase exists
on NSLDS.
0740
Data cannot be applied when a later
repurchase and claim exists.
LoadLevel
Error
If a later
Repurchase exists
on NSLDS, an
earlier Date
Guaranty Agency
Bankruptcy Claim
Refunds cannot be
reported.
Later Date
Guaranty Agency
Bankruptcy Claim
Refunds exists on
NSLDS.
0741
Data cannot be applied after a later
repurchase date
Date Revised
12-31-2008
March 2019
Version 5.0
A–236
GA Data Provider Instructions
Appendix A: Data Dictionary
Amount of Guaranty Agency Bankruptcy Claim Refunds
Loan
Identifier
History
Kept
Reason
-ability
Date Sequence Edit
Type
Size
Position
Field Code
No
Yes
Yes
No
Numeric
6
583-588
146
Description
The cumulative amount remitted to ED for bankruptcy claim refund(s) on
a loan. A guarantor refunds reinsurance to ED after the following
sequence of events: the guarantor pays a bankruptcy claim to a lender
before the bankruptcy court decides whether the loan is discharged, the
guarantor collects reinsurance from ED, and the loan is not discharged
by bankruptcy court. Amount does not include refunds that were made
prior to repurchase.
Comments
Report whole dollars, no cents (e.g., report $2,500.25 as ‘002500’).
If required data is carried by the Data Provider at the account level,
the amount must be pro-rated across the loans involved. If a
rounding problem is created by pro-rating the amount, adjustments
may be made to one loan so that the pro-rated amount at each loan
level equals the total amount at account level.
A Bankruptcy Claim Refund made before a repurchase date does not
need to be continually reported after repurchase. However, the data
provider must first ensure the refund has been successfully updated
to NSLDS before ceasing to report on it. Be especially alert to this
when the refund is followed quickly by repurchase.
When a refund is paid after repurchase, only report the amount that
was refunded after the repurchase.
This field can be reported after the GA transfers the loan or assigns
the loan to another GA, ECMC, or ED.
The Date Repurchased value for a loan will determine whether
zeroes reported in this field will cause the event to be deleted or to
be interpreted as a default.
Part of Event Type
If Date Repurchased is later than the last-reported Date of
Guaranty Agency Bankruptcy Claim Refunds, zeroes reported in
this field will NOT delete those previously reported values.
(NSLDS will store the last-reported data, and GAs can stop
reporting on a loan that has been repurchased.)
However, if the Date Repurchased is the same as or earlier than
the current Date of Guaranty Agency Bankruptcy Claim Refunds
(meaning that new refund occurred after the repurchase), zeroes
will be interpreted as a request to delete the Bankruptcy Claim
Refund that occurred after the repurchase.
Bankruptcy Claim Refund
March 2019
Version 5.0
A–237
GA Data Provider Instructions
Appendix A: Data Dictionary
Amount of Guaranty Agency Bankruptcy Claim Refunds
Companion Field(s)
Linked through edit
Linked through event
Reporting
Edit
Level
Verifies
Date of Guaranty Agency Bankruptcy Claim Refunds (145)
Relationship established
Default Value / Use
Amount of Guaranty (061)
Date Repurchased (120) (New)
Report ‘000000’ if Bankruptcy Claim Refund has not occurred, or if latest
refund occurred before repurchase and it has already been successfully
reported to NSLDS.
Report actual value if Bankruptcy Claim Refund occurs.
Error
Error
No.
Error Message
DomainLevel
Error
Must be numeric.
Isn’t numeric.
0315
Invalid Amount of Guaranty Agency
Bankruptcy Claim Refunds
RecordLevel
Error
Can’t be zeroes if
there is a
corresponding
value in Date of
Guaranty Agency
Claim Refunds.
Contains zeroes.
0110
Amount of Guaranty Agency Bankruptcy
Claim Refunds is required
Date Revised
02-21-2017
March 2019
Version 5.0
A–238
GA Data Provider Instructions
Appendix A: Data Dictionary
Filler
Formerly Date of Supplemental Pre-Claims Assistance Payment
Loan
Identifier
History
Kept
Reason
-ability
Date Sequence Edit
Type
Size
Position
Field Code
No
No
No
No
Date
8
589-596
147
Description
This field is no longer required as of October 1, 2000. All edits have been
removed. Until you make system changes, you may continue to populate
this field as before, but any data submitted will be ignored by NSLDS.
Comments
Not applicable.
Part of Event Type
Not applicable.
Companion Field(s)
Not applicable.
Default Value / Use
Not applicable.
Reporting
Not applicable.
Edit
Level
N/A
Verifies
N/A
Date Revised
Error
Error
No.
N/A
N/A
Error Message
N/A
6-16-2003
March 2019
Version 5.0
A–239
GA Data Provider Instructions
Appendix A: Data Dictionary
Filler
Formerly Amount of Supplemental Pre-Claims Assistance Payment
Loan
Identifier
History
Kept
Reason
-ability
Date Sequence
Edit
Type
Size
Position
Field Code
No
No
No
No
Numeric
6
597-602
148
Description
This field is no longer required as of October 1, 2000. All edits have
been removed. Until you make system changes, you may continue to
populate this field as before, but any data submitted will be ignored by
NSLDS.
Comments
Not applicable.
Part of Event Type
Not applicable.
Companion Field(s)
Not applicable.
Default Value / Use
Not applicable.
Reporting
Not applicable.
Edit
Level
N/A
Verifies
N/A
Date Revised
Error
Error
No.
N/A
N/A
Error Message
N/A
6-16-2003
March 2019
Version 5.0
A–240
GA Data Provider Instructions
Appendix A: Data Dictionary
Indicator of Subsidy
Loan
Identifier
History
Kept
Reason
-ability
Date Sequence
Edit
Type
Size
Position
Field Code
No
No
No
No
Character
1
603
149
Description
Indicates whether a Stafford loan with a Date Enrollment Period Begins
before October 1, 1992 is eligible for interest subsidy from ED.
Comments
Must be
‘Y’ for Yes if Type of Loan is ‘SF’ and it is entitled to interest
subsidy.
‘N’ for No if Type of Loan is ‘SF’ but it is not subsidized.
Blank if the Type of Loan is not an ‘SF’ with a Date Enrollment
Period Begins before October 1, 1992.
Blank if it is any loan with a Date Enrollment Period Begins
October 1, 1992 or later.
Part of Event Type
Not part of an event.
Companion Field(s)
Default Value / Use
Reporting
Linked through edit
Date Enrollment Period Begins (077)
Type of Loan (024)
Must always be filled for Stafford Loans with a Date Enrollment
Period Begins before October 1, 1992.
Report a blank when Type of Loan is other than ‘SF’.
Report in regular update.
Edit
Level
Verifies
RecordLevel
Error
Must contain ‘Y’, ‘N’,
or a blank.
Contains wrong
value.
0220
Invalid Indicator of Subsidy
RecordLevel
Error
Must be ‘Y’ or ‘N’ if
Type of Loan is ‘SF’
and the Date
Enrollment Period
Begins is before Oct.
1, 1992.
Contains wrong
value.
0417
Indicator of Subsidy is required
Date Revised
Error
Error
No.
Error Message
5-26-2000
March 2019
Version 5.0
A–241
GA Data Provider Instructions
Appendix A: Data Dictionary
Date of Servicer Responsibility
Loan
Identifier
History
Kept
Reason
-ability
Date Sequence Edit
Type
Size
Position
Field Code
No
Yes
No
Yes
Date
8
604-611
150
Description
Date when a lender servicer assumes responsibility for servicing a loan.
Comments
Do not change this field upon sale if both lenders are served by the
same servicer.
Report the actual Date of Servicer Responsibility, or, as a minimum,
Guaranty Agencies must collect servicer information monthly. This
data must be forwarded to NSLDS in their next submission.
Report zeroes if the current holder lender does not use a servicer or
the loan is no longer serviced by a lender servicer.
If more than one servicer has been responsible for a loan within a
month, report the date associated with the servicer responsible for
the loan at the end of the month.
NSLDS derives a Servicer Responsibility End Date using the following
rules
If the guaranty agency reports that there is no longer a servicer
(zeroes in the Code for Servicer and Date of Servicer
Responsibility) and the current lender is the same as last
reported to NSLDS, the Load Process will set the Servicer
Responsibility End Date to submission’s load date.
If the guaranty agency reports that there is no longer a servicer,
and reports a sale to a new lender, the Servicer Responsibility
End Date is set to one day prior to the sale.
Part of Event Type
Lender Servicer
Companion Field(s)
Linked through edit
Date of Guaranty (025)
Submittal (Extract) Date (004) (Header record)
Linked through event
Code for Servicer (088)
Default Value / Use
Report ‘00000000’ if loan is not currently being serviced.
Reporting
Report actual value if change in Lender Servicer occurs.
Edit
Level
Verifies
DomainLevel
Error
Must be a valid
date (if not zeroes).
Error
Error
No.
Invalid date.
0389
March 2019
Error Message
Invalid Date of Servicer Responsibility
Version 5.0
A–242
GA Data Provider Instructions
Appendix A: Data Dictionary
Date of Servicer Responsibility
RecordLevel
Error
Can’t be zeroes if
there is a
corresponding
value in Code for
Servicer.
Contains zeroes.
0394
Date of Servicer Responsibility is
required
RecordLevel
Error
Date of Lender
Servicer
Responsibility must
be on or after the
Date of Guaranty
less one year.
Date of Lender
Servicer
Responsibility is
before the Date of
Guaranty less one
year.
0595
Date must be = or greater than Date of
Guaranty - 1 year
RecordLevel
Error
Date of Lender
Servicer
Responsibility must
be on or before the
Submittal (Extract)
Date.
Date of Lender
Servicer
Responsibility is
after the Submittal
(Extract) Date.
0596
Date must be = or less than Submittal
Date
LoadLevel
Error
Date change falls in
acceptable range in
relation to historical
data.
Date sequence
error.
0525
Date must be > preceding date
Date Revised
5-26-2000
March 2019
Version 5.0
A–243
GA Data Provider Instructions
Appendix A: Data Dictionary
Code for Current School
Loan
Identifier
History
Kept
Reason
-ability
Date Sequence Edit
Type
Size
Position
Field Code
No
Yes
No
No
Numeric
8
612-619
102
Description
An eight-digit code, known as the OPE Code, identifying the current
school in which the student is accepted for enrollment, currently
enrolled or last attended.
Comments
Must be a valid OPE school code. Report the code of the school
where student is currently attending.
The Date Enrollment Status Effective, Code for Enrollment Status,
Date of Anticipated Completion and Code for Current School must
be treated as a unit. That is, the enrollment status, enrollment date
and anticipated completion date are for the student’s attendance at
the current school (as opposed to original school).
If code is not available and Date of Guaranty is earlier than January 1,
1984, you may use the plug value ‘99999900’.
For CL loans, report the OPE Code if the borrower is enrolled.
Otherwise, report ‘88888800’.
For RF loans, report the OPE Code if the borrower is enrolled.
Otherwise, report ‘88888811’.
Part of Event Type
Enrollment Status
Companion Field(s)
Linked through edit
Default Value / Use
Reporting
Edit
Level
Verifies
Date of Guaranty (025)
Type of Loan (024)
Linked through event
Code for Enrollment Status (132)
Date Enrollment Status Effective (131)
Must always be filled.
Report in regular update.
Error
Error
No.
Error Message
DomainLevel
Error
Must be numeric.
Contains wrong
value.
0169
Invalid Code for Current School
RecordLevel
Error
Must be reported.
Contains zeroes.
0143
Code for Current School is required
March 2019
Version 5.0
A–244
GA Data Provider Instructions
Appendix A: Data Dictionary
Code for Current School
RecordLevel
Error
‘88888800’ only
used when Loan
Type is ‘CL’.
Contains wrong
value.
0169
Invalid Code for Current School
RecordLevel
Error
‘88888811’ only
used when Loan
Type is ‘RF’.
Contains wrong
value.
0169
Invalid Code for Current School
RecordLevel
Error
If Date of Guaranty
is Jan. 1, 1984 or
later, then
‘99999900’ is not
valid.
Contains wrong
value.
0237
Invalid value when Dt of GA > or =
19840101
LoadLevel
Error
Must be valid OPE
code.
Invalid code.
0169
Invalid Code for Current School
Date Revised
5-26-2000
March 2019
Version 5.0
A–245
GA Data Provider Instructions
Appendix A: Data Dictionary
Data Provider Identifier
Loan
Identifier
History
Kept
Reason
-ability
Date Sequence
Edit
Type
Size
Position
Field Code
No
N/A
No
No
Character
21
620-640
193
Description
Loan identifier assigned by data provider.
Comments
Populate with the loan identifier used in the data provider’s system of
records. The contents of this field are preserved in NSLDS. The identifier
should be unique for each loan. The Data Provider Identifier is passed
back to you on the Load Process Error file and Loan Detail files provided
by NSLDS. This is a character field enabling use of both alpha and
numeric characters. There are no edits applied to this field.
Part of Event Type
Not applicable.
Companion Field(s)
Not applicable.
Default Value / Use
Populate with spaces or your unique loan identifier.
Reporting
Edit
Level
N/A
Report in regular update.
Verifies
N/A
Date Revised
Error
Error
No.
N/A
N/A
Error Message
N/A
5-26-2000
March 2019
Version 5.0
A–246
GA Data Provider Instructions
Appendix A: Data Dictionary
Trailer Record Layout
This section contains specific Trailer Record Layout details for each record.
March 2019
Version 5.0
A–247
GA Data Provider Instructions
Appendix A: Data Dictionary
Code for Guaranty Agency
Loan
Identifier
History
Kept
Reason
-ability
Date Sequence
Edit
Type
Size
Position
Field Code
No
No
No
No
Numeric
3
1-3
250
Description
Identification code for Guaranty Agency.
Comments
The Trailer Record is created by DataPrep software during Extract
Validation process. It is populated with the Code for Guaranty Agency
found in the Header record.
Part of Event Type
Not applicable.
Companion Field(s)
Not applicable.
Default Value / Use
Not applicable.
Reporting
Not applicable.
Edit
Level
N/A
Verifies
N/A
Date Revised
Error
Error
No.
N/A
N/A
Error Message
N/A
5-26-2000
March 2019
Version 5.0
A–248
GA Data Provider Instructions
Appendix A: Data Dictionary
Sort Social Security Number
Loan
Identifier
History
Kept
Reason
-ability
Date Sequence
Edit
Type
Size
Position
Field Code
No
No
No
No
Character
9
4-12
255
Description
Positional sort field used for sorting the Trailer Record to the bottom of
the file.
Comments
The Trailer Record is created by DataPrep software during the Extract
Validation process. This field is populated with high values.
Part of Event Type
Not applicable.
Companion Field(s)
Not applicable.
Default Value / Use
Not applicable.
Reporting
Not applicable.
Edit
Level
N/A
Verifies
N/A
Date Revised
Error
Error
No.
N/A
N/A
Error Message
N/A
5-26-2000
March 2019
Version 5.0
A–249
GA Data Provider Instructions
Appendix A: Data Dictionary
Number of Records With Domain Errors
Loan
Identifier
History
Kept
Reason
-ability
Date Sequence
Edit
Type
Size
Position
Field Code
No
N/A
No
N/A
Numeric
9
13-21
251
Description
Total number of records with domain errors found in the Extract
Validation process.
Comments
The Trailer Record is created by DataPrep software during the Extract
Validation process.
Part of Event Type
Not applicable.
Companion Field(s)
Not applicable.
Default Value / Use
Not applicable.
Reporting
Not applicable.
Edit
Level
N/A
Verifies
N/A
Date Revised
Error
Error
No.
N/A
N/A
Error Message
N/A
5-26-2000
March 2019
Version 5.0
A–250
GA Data Provider Instructions
Appendix A: Data Dictionary
Filler
Loan
Identifier
History
Kept
Reason
-ability
Date Sequence
Edit
Type
Size
Position
Field Code
No
No
No
No
Character
9
22-30
N/A
Description
This field is no longer used.
Comments
The Trailer Record is created by DataPrep software during the Extract
Validation process.
Part of Event Type
Not applicable.
Companion Field(s)
Not applicable.
Default Value / Use
Not applicable.
Reporting
Not applicable.
Edit
Level
N/A
Verifies
N/A
Date Revised
Error
Error
No.
N/A
N/A
Error Message
N/A
5-26-2000
March 2019
Version 5.0
A–251
GA Data Provider Instructions
Appendix A: Data Dictionary
Number of Records With Domain, Record and Load-Level Errors
Loan
Identifier
History
Kept
Reason
-ability
Date Sequence
Edit
Type
Size
Position
Field Code
No
No
No
No
Numeric
9
31-39
253
Description
Total number of records with domain, record, or load-level errors found
during the Load process at NSLDS.
Comments
The Trailer Record is created by DataPrep software during Extract
Validation process.
Part of Event Type
Not applicable.
Companion Field(s)
Not applicable.
Default Value / Use
Not applicable.
Reporting
Not applicable.
Edit
Level
N/A
This field is filled during the Load process.
Verifies
N/A
Date Revised
Error
Error
No.
N/A
N/A
Error Message
N/A
5-26-2000
March 2019
Version 5.0
A–252
GA Data Provider Instructions
Appendix A: Data Dictionary
Number of Detail Records
Loan
Identifier
History
Kept
Reason
-ability
Date Sequence
Edit
Type
Size
Position
Field Code
No
N/A
No
N/A
Numeric
9
40-48
254
Description
Total number of Detail Records included in the Database Extract file.
Comments
The Trailer Record is created by DataPrep software during the Extract
Validation process.
Part of Event Type
Not applicable.
Companion Field(s)
Not applicable.
Default Value / Use
Not applicable.
Reporting
Not applicable.
Edit
Level
N/A
Verifies
N/A
Date Revised
Error
Error
No.
N/A
N/A
Error Message
N/A
5-26-2000
March 2019
Version 5.0
A–253
GA Data Provider Instructions
Appendix A: Data Dictionary
Number of PPC Records
Loan
Identifier
History
Kept
Reason
-ability
Date Sequence
Edit
Type
Size
Position
Field Code
No
N/A
No
N/A
Numeric
9
49-57
256
Description
Total number of PPC records included in the Database Extract file.
Comments
The Trailer Record is created by DataPrep software during the Extract
Validation process.
Part of Event Type
Not applicable.
Companion Field(s)
Not applicable.
Default Value / Use
Not applicable.
Reporting
Not applicable.
Edit
Level
N/A
Verifies
N/A
Date Revised
Error
N/A
Error
No.
N/A
Error Message
N/A
5-26-2000
March 2019
Version 5.0
A–254
GA Data Provider Instructions
Appendix A: Data Dictionary
Filler
Loan
Identifier
History
Kept
Reason
-ability
Date Sequence
Edit
Type
Size
Position
Field Code
No
N/A
No
N/A
Character
3
58-60
257
Description
This field is not used.
Comments
The Trailer Record is created by DataPrep software during the Extract
Validation process.
Part of Event Type
Not applicable.
Companion Field(s)
Not applicable.
Default Value / Use
Not applicable.
Reporting
Not applicable.
Edit
Level
N/A
Verifies
N/A
Date Revised
Error
N/A
Error
No.
N/A
Error Message
N/A
5-26-2000
March 2019
Version 5.0
A–255
GA Data Provider Instructions
Appendix A: Data Dictionary
Record Type Indicator
Loan
Identifier
History
Kept
Reason
-ability
Date Sequence
Edit
Type
Size
Position
Field Code
No
No
No
No
Character
1
61
029
Description
Establishes this record as a Trailer Record.
Comments
This field is set to T by the DataPrep software during the Extract
Validation process.
Part of Event Type
Not applicable.
Companion Field(s)
Not applicable.
Default Value / Use
Not applicable.
Reporting
Not applicable.
Edit
Level
N/A
Verifies
N/A
Date Revised
Error
N/A
Error
No.
N/A
Error Message
N/A
5-26-2000
March 2019
Version 5.0
A–256
GA Data Provider Instructions
Appendix A: Data Dictionary
Number of Detail Records in Submittal
Loan
Identifier
History
Kept
Reason
-ability
Date Sequence
Edit
Type
Size
Position
Field Code
No
No
No
No
Numeric
9
62-70
258
Description
Total number of Detail Records contained in the Submittal file.
Comments
The Trailer Record is created by DataPrep software during the Extract
Validation process.
Part of Event Type
Not applicable.
Companion Field(s)
Not applicable.
Default Value / Use
Not applicable.
Reporting
Not applicable.
Edit
Level
N/A
Verifies
N/A
Date Revised
Error
N/A
Error
No.
N/A
Error Message
N/A
5-26-2000
March 2019
Version 5.0
A–257
GA Data Provider Instructions
Appendix A: Data Dictionary
Number of PPC Records in Submittal
Loan
Identifier
History
Kept
Reason
-ability
Date Sequence
Edit
Type
Size
Position
Field Code
No
No
No
No
Numeric
9
71-79
259
Description
Total number of PPC records contained in the Submittal file.
Comments
The Trailer Record is created by DataPrep software during the Extract
Validation process.
Part of Event Type
Not applicable.
Companion Field(s)
Not applicable.
Default Value / Use
Not applicable.
Reporting
Not applicable.
Edit
Level
N/A
Verifies
N/A
Date Revised
Error
N/A
Error
No.
N/A
Error Message
N/A
5-26-2000
March 2019
Version 5.0
A–258
GA Data Provider Instructions
Appendix A: Data Dictionary
Number of Forced Records
Loan
Identifier
History
Kept
Reason
-ability
Date Sequence
Edit
Type
Size
Position
Field Code
No
No
No
No
Numeric
9
80-88
260
Description
Number of Detail Records in the Submittal file that the data provider has
“forced” through the Delta process (i.e., data provider populated the
Action Code field (030) on the Detail Record with an F).
Comments
The Trailer Record is created by DataPrep software during the Extract
Validation process.
Part of Event Type
Not applicable.
Companion Field(s)
Not applicable.
Default Value / Use
Not applicable.
Reporting
Not applicable.
Edit
Level
N/A
Verifies
N/A
Date Revised
Error
N/A
Error
No.
N/A
Error Message
N/A
5-26-2000
March 2019
Version 5.0
A–259
GA Data Provider Instructions
Appendix A: Data Dictionary
Number of PPC Deletes
Loan
Identifier
History
Kept
Reason
-ability
Date Sequence
Edit
Type
Size
Position
Field Code
No
N/A
No
N/A
Numeric
9
89-97
261
Description
Number of PPC records in the Submittal file that will delete a loan from
NSLDS (i.e., data provider populated the Action Code field (161) on the
PPC Record with a D).
Comments
The total number of PPC records is listed in Field Code 259. The
Number of PPC Deletes is a subset of the total number of PPC records.
The Trailer Record is created by DataPrep software during the Extract
Validation process.
Part of Event Type
Not applicable.
Companion Field(s)
Not applicable.
Default Value / Use
Not applicable.
Reporting
Not applicable.
Edit
Level
N/A
Verifies
N/A
Date Revised
Error
N/A
Error
No.
N/A
Error Message
N/A
5-26-2000
March 2019
Version 5.0
A–260
GA Data Provider Instructions
Appendix A: Data Dictionary
Number of Add Records
Loan
Identifier
History
Kept
Reason
-ability
Date Sequence
Edit
Type
Size
Position
Field Code
No
No
No
No
Numeric
9
98-106
262
Description
Number of Detail Records in the Submittal file that contain new loans.
Comments
The DataPrep software during the Delta process populates this field.
Part of Event Type
Not applicable.
Companion Field(s)
Not applicable.
Default Value / Use
Not applicable.
Reporting
Not applicable.
Edit
Level
N/A
Verifies
N/A
Date Revised
Error
N/A
Error
No.
N/A
Error Message
N/A
5-26-2000
March 2019
Version 5.0
A–261
GA Data Provider Instructions
Appendix A: Data Dictionary
Number of Change Records
Loan
Identifier
History
Kept
Reason
-ability
Date Sequence
Edit
Type
Size
Position
Field Code
No
No
No
No
Numeric
9
107-115
263
Description
Number of Detail Records in the Submittal file that contain updated
information on loans previously reported to NSLDS.
Comments
The DataPrep software during the Delta process populates this field.
Part of Event Type
Not applicable.
Companion Field(s)
Not applicable.
Default Value / Use
Not applicable.
Reporting
Not applicable.
Edit
Level
N/A
Verifies
N/A
Date Revised
Error
N/A
Error
No.
N/A
Error Message
N/A
5-26-2000
March 2019
Version 5.0
A–262
GA Data Provider Instructions
Appendix A: Data Dictionary
Number of Open Loans
Loan
Identifier
History
Kept
Reason
-ability
Date Sequence
Edit
Type
Size
Position
Field Code
No
No
No
No
Numeric
9
116-124
264
Description
Total number of records in the Database Extract file that are in an open
loan status. See Appendix B– Table B-10 to determine which loan status
codes are considered open.
Comments
The Trailer Record is created by DataPrep software during the Extract
Validation process.
Part of Event Type
Not applicable.
Companion Field(s)
Not applicable.
Default Value / Use
Not applicable.
Reporting
Not applicable.
Edit
Level
N/A
Verifies
N/A
Date Revised
Error
N/A
Error
No.
N/A
Error Message
N/A
5-26-2000
March 2019
Version 5.0
A–263
GA Data Provider Instructions
Appendix A: Data Dictionary
Loan Total: Amount of Guaranty
Loan
Identifier
History
Kept
Reason
-ability
Date Sequence
Edit
Type
Size
Position
Field Code
No
No
No
No
Numeric
12
125-136
265
Description
Sum of the Amount of Guaranty field for all open loan records in the
Database Extract file.
Comments
The Trailer Record is created by DataPrep software during the Extract
Validation process.
Part of Event Type
Not applicable.
Companion Field(s)
Not applicable.
Default Value / Use
Not applicable.
Reporting
Not applicable.
Edit
Level
N/A
Verifies
N/A
Date Revised
Error
N/A
Error
No.
N/A
Error Message
N/A
5-26-2000
March 2019
Version 5.0
A–264
GA Data Provider Instructions
Appendix A: Data Dictionary
Loan Total: Amount of Disbursement
Loan
Identifier
History
Kept
Reason
-ability
Date Sequence
Edit
Type
Size
Position
Field Code
No
No
No
No
Numeric
12
137-148
266
Description
Sum of the Amount of Disbursement field for all open loan records in
the Database Extract file.
Comments
The Trailer Record is created by DataPrep software during the Extract
Validation process.
Part of Event Type
Not applicable.
Companion Field(s)
Not applicable.
Default Value / Use
Not applicable.
Reporting
Not applicable.
Edit
Level
N/A
Verifies
N/A
Date Revised
Error
N/A
Error
No.
N/A
Error Message
N/A
5-26-2000
March 2019
Version 5.0
A–265
GA Data Provider Instructions
Appendix A: Data Dictionary
Loan Total: Amount of Cancellation
Loan
Identifier
History
Kept
Reason
-ability
Date Sequence
Edit
Type
Size
Position
Field Code
No
No
No
No
Numeric
12
149-160
267
Description
Sum of the Amount of Cancellation field for all open loan records in the
Database Extract file.
Comments
The Trailer Record is created by DataPrep software during the Extract
Validation process.
Part of Event Type
Not applicable.
Companion Field(s)
Not applicable.
Default Value / Use
Not applicable.
Reporting
Not applicable.
Edit
Level
N/A
Verifies
N/A
Date Revised
Error
N/A
Error
No.
N/A
Error Message
N/A
5-26-2000
March 2019
Version 5.0
A–266
GA Data Provider Instructions
Appendix A: Data Dictionary
Loan Total: Amount of School Refund
Loan
Identifier
History
Kept
Reason
-ability
Date Sequence
Edit
Type
Size
Position
Field Code
No
No
No
No
Numeric
12
161-172
268
Description
Sum of the Amount of School Refund field for all open loan records in
the Database Extract file.
Comments
The Trailer Record is created by DataPrep software during the Extract
Validation process.
Part of Event Type
Not applicable.
Companion Field(s)
Not applicable.
Default Value / Use
Not applicable.
Reporting
Not applicable.
Edit
Level
N/A
Verifies
N/A
Date Revised
Error
N/A
Error
No.
N/A
Error Message
N/A
5-26-2000
March 2019
Version 5.0
A–267
GA Data Provider Instructions
Appendix A: Data Dictionary
Loan Total: Amount of Outstanding Principal Balance
Loan
Identifier
History
Kept
Reason
-ability
Date Sequence
Edit
Type
Size
Position
Field Code
No
No
No
No
Numeric
12
173-184
269
Description
Sum of the Amount of Outstanding Principal Balance field for all open
loan records in the Database Extract file.
Comments
The Trailer Record is created by DataPrep software during the Extract
Validation process.
Part of Event Type
Not applicable.
Companion Field(s)
Not applicable.
Default Value / Use
Not applicable.
Reporting
Not applicable.
Edit
Level
N/A
Verifies
N/A
Date Revised
Error
N/A
Error
No.
N/A
Error Message
N/A
5-26-2000
March 2019
Version 5.0
A–268
GA Data Provider Instructions
Appendix A: Data Dictionary
Loan Total: Amount of Accrued Interest Balance
Loan
Identifier
History
Kept
Reason
-ability
Date Sequence
Edit
Type
Size
Position
Field Code
No
No
No
No
Numeric
12
185-196
270
Description
Sum of the Amount of Accrued Interest Balance field for all open loan
records in the Database Extract file.
Comments
The Trailer Record is created by DataPrep software during the Extract
Validation process.
Part of Event Type
Not applicable.
Companion Field(s)
Not applicable.
Default Value / Use
Not applicable.
Reporting
Not applicable.
Edit
Level
N/A
Verifies
N/A
Date Revised
Error
N/A
Error
No.
N/A
Error Message
N/A
5-26-2000
March 2019
Version 5.0
A–269
GA Data Provider Instructions
Appendix A: Data Dictionary
Loan Total: Amount of Outstanding GA fees Balance
Formerly Amount of Ending Balance on Claim of Other Fees
Loan
Identifier
History
Kept
Reason
-ability
Date Sequence
Edit
Type
Size
Position
Field Code
No
No
No
No
Numeric
12
197-208
271
Description
Sum of the Amount of Ending Balance on Claim of Other Fees field for all
open loan records in the Database Extract file.
Comments
The Trailer Record is created by DataPrep software during the Extract
Validation process.
Part of Event Type
Not applicable.
Companion Field(s)
Not applicable.
Default Value / Use
Not applicable.
Reporting
Not applicable.
Edit
Level
N/A
Verifies
N/A
Date Revised
Error
N/A
Error
No.
N/A
Error Message
N/A
5-26-2000
March 2019
Version 5.0
A–270
GA Data Provider Instructions
Appendix A: Data Dictionary
Loan Total: Amount of Claim Paid to Lender
Loan
Identifier
History
Kept
Reason
-ability
Date Sequence
Edit
Type
Size
Position
Field Code
No
No
No
No
Numeric
12
209-220
272
Description
Sum of the Amount of Claim Paid to Lender field for all open loan
records in the Database Extract file.
Comments
The Trailer Record is created by DataPrep software during the Extract
Validation process.
Part of Event Type
Not applicable.
Companion Field(s)
Not applicable.
Default Value / Use
Not applicable.
Reporting
Not applicable.
Edit
Level
N/A
Verifies
N/A
Date Revised
Error
N/A
Error
No.
N/A
Error Message
N/A
5-26-2000
March 2019
Version 5.0
A–271
GA Data Provider Instructions
Appendix A: Data Dictionary
Loan Total: Amount of Reinsurance Claim Requested
Loan
Identifier
History
Kept
Reason
-ability
Date Sequence
Edit
Type
Size
Position
Field Code
No
No
No
No
Numeric
12
221-232
273
Description
Sum of the Amount of Reinsurance Claim Requested filed for all open
loan records in the Database Extract file.
Comments
The Trailer Record is created by DataPrep software during the Extract
Validation process.
Part of Event Type
Not applicable.
Companion Field(s)
Not applicable.
Default Value / Use
Not applicable.
Reporting
Not applicable.
Edit
Level
N/A
Verifies
N/A
Date Revised
Error
N/A
Error
No.
N/A
Error Message
N/A
5-26-2000
March 2019
Version 5.0
A–272
GA Data Provider Instructions
Appendix A: Data Dictionary
Loan Total: Amount of Guaranty Agency Principal Collections
Loan
Identifier
History
Kept
Reason
-ability
Date Sequence
Edit
Type
Size
Position
Field Code
No
No
No
No
Numeric
12
233-244
274
Description
Sum of the Amount of Guaranty Agency Principal Collections field for all
open loan records in the Database Extract file.
Comments
The Trailer Record is created by DataPrep software during the Extract
Validation process.
Part of Event Type
Not applicable.
Companion Field(s)
Not applicable.
Default Value / Use
Not applicable.
Reporting
Not applicable.
Edit
Level
N/A
Verifies
N/A
Date Revised
Error
N/A
Error
No.
N/A
Error Message
N/A
5-26-2000
March 2019
Version 5.0
A–273
GA Data Provider Instructions
Appendix A: Data Dictionary
Loan Total: Amount Repurchased
Loan
Identifier
History
Kept
Reason
-ability
Date Sequence
Edit
Type
Size
Position
Field Code
No
No
No
No
Numeric
12
245-256
275
Description
Sum of the Amount Repurchased field for all open loan records in the
Database Extract file.
Comments
This number is populated during the Load Process and included on the
Load Process Error file Trailer Record.
Part of Event Type
Not applicable.
Companion Field(s)
Not applicable.
Default Value / Use
Not applicable.
Reporting
Not applicable.
Edit
Level
N/A
Verifies
N/A
Date Revised
Error
N/A
Error
No.
N/A
Error Message
N/A
5-26-2000
March 2019
Version 5.0
A–274
GA Data Provider Instructions
Appendix A: Data Dictionary
Filler
Loan
Identifier
History
Kept
Reason
-ability
Date Sequence
Edit
Type
Size
Position
Field Code
No
No
No
No
Character
348
257-640
N/A
Description
Blank field to complete record length.
Comments
Not applicable.
Part of Event Type
Not applicable.
Companion Field(s)
Not applicable.
Default Value / Use
Not applicable.
Reporting
Not applicable.
Edit
Level
N/A
Verifies
N/A
Date Revised
Error
Error
No.
N/A
N/A
Error Message
N/A
5-26-2000
March 2019
Version 5.0
A–275
| File Type | application/pdf |
| File Modified | 0000-00-00 |
| File Created | 0000-00-00 |