BEACH Act Grant Program (Renewal)

UserGuideBeachNotificationData (1)

BEACH Act Grant Program (Renewal)

OMB: 2040-0244

⚠️ Notice: This form may be outdated. More recent filings and information on OMB 2040-0244 can be found here:

2023-04-28 - Revision of a currently approved collection

Document [pdf]

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Beach Notification Data
Beach Data User Guide for Notification
Schema v2.0

Version: 2.0
Revision Date: 11/2007

Acknowledgments

The Beach Notification Data User Guide for v2.0 by CGI Federal.
The principal author of the original version is Charles Kovatch within the Office of Water. Mike Klos and
Andrew Hampton of CGI Federal made further revisions to keep the document updated.

Introduction

This document is an update of the previously-released “Beach Notification Data User Guide for v1.2, August
2006”. Specifically, it describes, in detail, what data is required by the EPA for a BEACHES notification
submission, how to construct a notification submission, and the specific meaning behind each of the fields in the
notification submission.

What’s new in version 2.0, November 2007

1. New namespace for XML files: xmlns:bch="http://www.exchangenetwork.net/schema/BEACHES/2"
2. Added target namespace: targetNamespace="http://www.exchangenetwork.net/schema/BEACHES/2"
3. Increased the maximum length of the Activity Monitoring Station ID to 65
4. Added the Year Completion Indicator elements
5. Removed the Transaction Type Codes
6. Renamed several elements to conform to the Exchange Network’s Shared Schema Components naming
conventions
7. Added the Beach Act Beach Indicator element
8. Added Swim Season Start and End Date option to specify the length of the swim season
9. Added Monitored Irregularly element and Monitored Irregularly Comment element to Monitoring
Frequency Detail
10. Reorganized the Beach Pollution Source element

iii

Modification History

The November, 2007 version of this document has been modified from the August, 2006 version to include
information related to the Notification Schema upgrade.

The August, 2006 version of this document has been modified from the April, 2004 version to include more
explicit information on:
1. ActivityStopDate
2. Correction in the ActivityIndicatorType allowable values
3. Clarification for the ActivityMonitoringStationIdentifier element
4. Updates related to changes in Notification Schema v1.2
5. Updated error codes (see page 4-1).
6. Addition of section detailing common causes of error messages (see page 4-5).
7. A new Appendix on custom submissions (see page 8-1).

The April, 2004 version of this document has been modified from the December, 2003 version to include
mappings from the XML Schema Data Elements to the Notification Access Database, new error messages (BCH0705, BCH-0804), and fixes a small technical document misprint (ActivityActualStopDate is a required XML
tag).

The September, 2003 version of this document has been modified from the May, 2003 version to include new
elements in the Notification Data XML schema, new error messages, changes to the Organization Role Types
(LOCAL-AGENCY to LOCAL, and STATE_AGENCY to STATE), and new pictures of the schema. Changes to
the schema include:
•

FIPS County Code replaces county name

•

Beach Extent (Length, Units) added

•

Beach Swim Season (Length, Units) added

•

Monitoring Frequency (Swim Frequency, Offseason Frequency, Units) added

•

Waterbody details (Waterbody Name, Waterbody Type, Waterbody Salinity) added

•

STORET Organizations and Monitoring Stations for activities added

•

Reasons, Sources, and Indicators (Type, Description) replace Reasons

Table of Contents

Introduction......................................................................................................... 1-1

How to Submit Data ............................................................................................... 2-1

2.1

Submit Data via CDX ......................................................................................... 2-1

2.2

Detailed XML Processing Notes ............................................................................. 2-3

How to Understand the XML Submission ...................................................................... 3-1
3.1

3.2
4

Elements in the XML Schema and XML Files .............................................................. 3-1
3.1.1

Organization Information ...................................................................3-1

3.1.2

Person Information ..........................................................................3-6

3.1.3

Beach Information......................................................................... 3-12

3.1.4

Beach Attribute Information .............................................................. 3-14

3.1.5

Beach Activity Information ............................................................... 3-21

3.1.6

Beach Role Information................................................................... 3-27

3.1.7

Year Completion Indicators............................................................... 3-29

3.1.8

Beach Procedure Information............................................................. 3-30

3.1.9

Header Information........................................................................ 3-31

Use of Effective Date and Status Indicator Data Elements................................................ 3-32

How to Decode the Error Messages.............................................................................. 4-1
4.1

System Generated Error Messages ........................................................................... 4-1

4.2

Common Causes of Error Messages ......................................................................... 4-5

4.3

Oracle Generated Error Messages ............................................................................ 4-8

Appendix A Schema Graphics.................................................................................... 5-1

Appendix B Example XML File.................................................................................. 6-1

Appendix C Procedure Type Codes ............................................................................. 7-1

Appendix D Additional Notifications ............................................................................ 8-1

Table of Contents

List of Exhibits

Exhibit 1 Data Transfer Diagram ..........................................................................2-3
Exhibit 2 PRAWN Error Messages..........................................................................4-1
Exhibit 3 Beach Data Submission .........................................................................5-1
Exhibit 4 Organization Detail................................................................................5-2
Exhibit 5 Organization Person Detail .....................................................................5-3
Exhibit 6 Beach Name Detail................................................................................5-4
Exhibit 7 Beach Attribute Detail............................................................................5-5
Exhibit 8 Beach Activity Detail .............................................................................5-6
Exhibit 9 Beach Role Detail..................................................................................5-7
Exhibit 10 Beach Procedure Detail ........................................................................5-7
Exhibit 11 Year Completion Indicators...................................................................5-8
Exhibit 12 Example Notification XML Document ......................................................8-1
Exhibit 13 Custom XML Generation .......................................................................8-2

List of Exhibits

Introduction

The purpose of this document is to introduce representatives from state beach programs to the PRogram
tracking, beach Advisories, Water quality standards, and Nutrients (PRAWN) database. All state beach
program and notification (advisory and closing) data will be stored in PRAWN. In particular, this guide is
intended for officials from State beach programs, the EPA's Beaches program, and any database
administrators in charge of a state database.
The document can be used to explain the following about beach data submissions to EPA:

How to Submit Data—explanation on how data is transferred from the originator (in most cases State
Beach programs) through CDX to the EPA. Details about the transfers are separated into a second
subsection for a more technical audience.
How to Understand the XML Submission—explanation of the data that needs to be submitted to EPA
and how that data should be formed within the XML document. Each section of the XML schema is
explained in detail, and a specific section is devoted to explaining the use of the effective date and
status indicator elements.
How to Decode the Error Messages—explanation of the errors that the PRAWN database will
produce due to logic and/or technical errors in the path between the creation of the XML document
and the loading of data into PRAWN.
Appendix D Additional Notifications—Description of designing and submitting notification data to
PRAWN beyond the primary yearly submission.

Beach Notification Data User Guide for v1.2

1-1

How to Submit Data

States that need to submit Beach information to EPA need to take advantage of EPA’s Central Data
exchange (CDX) initiative to submit their data through a website.

2.1

Submit Data via CDX

The Central Data eXchange (CDX) is an Office of Environmental Information (OEI) initiative to provide
a single point of entry for incoming data into EPA. CDX will maintain a set of web pages where, once
registered, States can log in and upload data files to EPA. Additional information on CDX and the
Exchange Network can be found at: http://www.epa.gov/cdx.
The diagram on Page 2-3 (Exhibit 1) describes how data can be submitted from a State database to EPA’s
PRAWN database via CDX. For information on how to create a custom data submission, please see
Section 8. The following table describes the steps involved in the process:
State Steps

CDX Automated Steps

PRAWN Automated Steps

1. Register in 3 places:
A) Register with CDX via the CDX
HelpDesk. Send an email to
[email protected] or call 888-8901995
B) Register any new beaches with the
EPA to create a unique EPA Beach ID for
each beach in the state.

C) Register water quality stations in
WQX submissions
(http://www.epa.gov/storet/wqx.html) or
with the Web Registration or WebSIM
tools
(http://www.epa.gov/waterscience/beache
s/grants/datausers/)1
2. Create an XML document containing
the appropriate data (see Chapter 3.1
Elements in the XML Schema and XML
Files for the data to be included) using a
local copy of the schema.

1
Web Registration and WebSIM are being replaced by WQX. Check STORET’s web site for more information about when they
will go offline.

Beach Notification Data User Guide for v1.2

2-1

State Steps

CDX Automated Steps

PRAWN Automated Steps

3. Upload the XML document from a
local State computer to CDX via CDX’s
website:
https://cdx.epa.gov/SSL/cdx/login.asp
4. Archive the file and validate the XML
document against the schema. If errors are
found, send a CDX error log to the State
user; otherwise, skip to Step 6.
5. Visit MyCDX Inbox for error/success
log messages. If a CDX error log is
received, go back to Step 2 and fix the
errors.
6. Once the XML document passes
validation, add the header information and
transfer the XML document to the
PRAWN XML Parser.
7. Validate the XML document
against the business rules. If errors
are found, create an error log to
CDX; otherwise, skip to Step 10.
8. If a PRAWN error log is created, pass it
along to the State.
9. Make a second visit to MyCDX Inbox.
If a PRAWN error log is received, go
back to Step 2 and fix the errors.
10. When the XML file is received
that passes the business rules, parse
the data into the database and create
a success log.
11. If a PRAWN success log is created,
pass it along to the State.

Beach Notification Data User Guide for v1.2

2-2

Exhibit 1 Data Transfer Diagram
Begin on the upper left side, labeled “State Database”, and follow the flow of arrows through the “PRAWN Database”.

State
Database
XML
Header info
added to XML
XML

Local State
Computer

Error/
Success
Log

XML

CDX (if automated)
EPA (if manual)

Local
XML
Schema

Main
XML
Schema

Error/
Success
Log

PRAWN XML
Parser
Beach and
Activity Data

PRAWN
Database

2.2

Detailed XML Processing Notes

The following technical notes support the processes described in the previous two sections of this chapter:

Empty tags such as or will not be
accepted.
If the XML submission passes the validation routine, information about the submission will be
inserted into the following four XML tags: SubmissionIdentifier, SubmittingAgencyIdentifier,
SubmittingUserIdentifier, and SubmissionDate. These four tags are enclosed in tags labeled
HeaderInformation. The HeaderInformation tag must appear second in the file after the
BeachDataSubmission tag.
When the XML load process is complete, any errors will be written to an error file of the same name,
with a .log extension instead of the .xml extension.

Beach Notification Data User Guide for v1.2

2-3

How to Understand the XML Submission

This chapter describes the XML data files and the associated XML schema to be used for the PRAWN
database.

3.1

Elements in the XML Schema and XML Files

The XML schema for the data submissions to PRAWN provides a template for the XML files to be
submitted. This schema describes the data elements to be included in the XML document and is also used
to validate it. Files are accepted or rejected based on their conformity to the schema.
A graphical version of this schema is provided in Appendix A and an example XML document is
provided in Appendix B of this document. Please refer to these appendices when creating an XML
document.
This section contains descriptions of the data elements in the PRAWN XML Schema. For each table in
the following sections, the following information is provided:

Data Element: The name of the data element stored in the XML data file.
XML Tag Name: The XML key associated with the data element.
XML Data Type: The XML data type for this element.
Length: The maximum length for the data element for character and numeric data types.
Req’d (Y/N): This value indicates if the column is required in the XML data file. Please note that
empty tags such as or will not be
accepted when the element is not required.
Comments: Additional comments related to the XML data element.

For questions on the conventions and formats used in the schema, reference the Exchange Network’s
XML Schema Design Rules and Conventions2.

3.1.1

Organization Information

The organization information section of the XML submission contains data related to the organizations
involved in the Beach Act Grant Program, such as organization code, organization name, organization
description, and contact information. These data elements will be included in the XML file when
organization data needs to be added or updated in the PRAWN database.

The Exchange Network’s XML Schema Design Rules and Conventions can be found here:
http://www.exchangenetwork.net/dev_schema/drc.htm

Beach Notification Data User Guide for v1.2

3-1

All XML elements in this section are located in the following position on the XML element hierarchy—
“BeachDataSubmission/OrganizationDetail/”.
Data Element

XML Tag Name

XML
Data
Type

Req’d
(Y/N)

Length

Access Table Mapping

Comment

Organization
Identifier

OrganizationIdentifie
r

STRING

ORGANIZATION.ID,
PERSON.FK_ORGANIZATIO
N_ID,
MAILING_ADDRESS.FK_OR
GANIZATION_ID,
ELECTRONIC_ADDRESS.FK
_ORGANIZATION_ID,
BEACH_ORGANIZATION_R
OLE_ASSIGN.FK_ORGANIZ
ATION_ID

An organization refers to the entity
associated with a Notification submitted
to PRAWN. The type of entity is noted
in the ‘Organization Type Code’ field.

ORGANIZATION.ORGANI
ZATION_CODE

This value must be set to one of the
following:

Example:
987654321098

Organization
Type Code
Example:
STATE_AGNCY

OrganizationNameD
etail/OrganizationTy
peCode

STRING

EPA will maintain a list of valid
Organization Identifiers for all
organizations that are stored in the
PRAWN database. These identifiers
must be unique, as they will be used to
update organization-level data.

STATE_AGNCY (State Agency)
EPA (U.S. EPA)
PUB_INT_GRP (Public Interest
Group)
LOCAL_GOV (Local
Government)
PRIVATE (Private Company)
OW (U.S. EPA Office of Water)
OW_DIV (U.S. EPA Office of
Water Division)
OW_BRANCH (U.S. EPA Office
of Water Branch)

This value is required if any
organization name information is
included in the XML data file.
Organization
Name
Example:
Maine
Department of
Environmental
Protection
Organization
Description Text
Example:
Maine DEP

OrganizationNameD
etail/OrganizationNa
me

STRING

ORGANIZATION.NAME

OrganizationNameD
etail/OrganizationDe
scriptionText

STRING

255

ORGANIZATION.DESCRIP
TION

Beach Notification Data User Guide for v1.2

This value is required if any
organization name information is
included in the XML data file

3-2

Data Element

XML Tag Name

XML
Data
Type

Req’d
(Y/N)

Length

Access Table Mapping

Organization
Abbreviation
Text

OrganizationNameD
etail/OrganizationAb
breviationText

STRING

ORGANIZATION.ABBREVI
ATION

OrganizationMailing
AddressDetail/Maili
ngAddressTypeCode

STRING

MAILING_ADDRESS.MAIL
ING_ADDRESS_CODE

Comment

Example:
MDEP
Organization
Mailing Address
Type Code

This value must be set to one of the
following:

Example:
MAILING

SHIPPING (Shipping Address)
MAILING (Mailing Address)
OTHER (Other Address)

This value is required if any
organization mailing address
information is included in the XML data
file.
Organization
Mailing Address
Street Line 1
Text

OrganizationMailing
AddressDetail/Maili
ngAddressStreetLine
1Text

STRING

100

MAILING_ADDRESS.LINE
_1

OrganizationMailing
AddressDetail/Maili
ngAddressStreetLine
2Text

STRING

100

MAILING_ADDRESS.LINE
_2

OrganizationMailing
AddressDetail/Maili
ngAddressStreetLine
3Text

STRING

100

MAILING_ADDRESS.LINE
_3

OrganizationMailing
AddressDetail/Maili
ngAddressCityName

STRING

MAILING_ADDRESS.CITY

This value is required if any
organization mailing address
information is included in the XML data
file.

Example: 14
Main Rd.
Organization
Mailing Address
Street Line 2
Text
Example: Suite
4
Organization
Mailing Address
Street Line 3
Text
Example:
Building 12
Organization
Mailing Address
City Text
Example:
Augusta

Beach Notification Data User Guide for v1.2

This value is required if any
organization mailing address
information is included in the XML data
file.

3-3

Data Element

XML Tag Name

XML
Data
Type

Req’d
(Y/N)

Length

Access Table Mapping

Comment

Organization
Mailing Address
State Code

OrganizationMailing
AddressDetail/State
Code

STRING

MAILING_ADDRESS.STAT
E_POSTAL_CODE

This value is required if any
organization mailing address
information is included in the XML data
file.

Example: ME

This value must be a valid 2-character
State Postal Code.
Organization
Mailing Address
Zip Code

OrganizationMailing
AddressDetail/Addre
ssPostalCode

STRING

MAILING_ADDRESS.ZIP_
CODE

Example:
04333

This value is required if any
organization mailing address
information is included in the XML data
file.
This value must be in one of the
following numeric formats:

#####

Organization
Mailing Address
Effective Date
Example: 200301-01T00:00:00

OrganizationMailing
AddressDetail/Maili
ngAddressEffective
Date

DATE

MAILING_ADDRESS.EFFE
CTIVE_DATE

#####-####

This value is required if any
organization mailing address
information is included in the XML data
file.
The date should be entered in the XML
file in the following format: YYYY-MMDDTHH:MI:SS
This value should be set to the date on
which the mailing address information
became effective or will become
effective.
Please see Section 3.2 Use of Effective
Date and Status Indicator Data Elements
for more information.

Organization
Mailing Address
Status Indicator
Example:
ACTIVE

OrganizationMailing
AddressDetail/Maili
ngAddressStatusIndi
cator

STRING

MAILING_ADDRESS.STAT
US

This value is required if any
organization mailing address
information is included in the XML data
file.
This value must be set to “ACTIVE” or
“INACTIVE”.
Please see Section 3.2 Use of Effective
Date and Status Indicator Data Elements
for more information.

Beach Notification Data User Guide for v1.2

3-4

Data Element

XML Tag Name

XML
Data
Type

Req’d
(Y/N)

Length

Access Table Mapping

Comment

Organization
Electronic
Address Type
Code

OrganizationElectron
icAddressDetail/Elec
tronicAddressTypeC
ode

STRING

ELECTRONIC_ADDRESS.E
LECTRONIC_ADDRESS_C
ODE

This value must be set to one of the
following:

Example: URL

EMAIL (E-mail)
URL (URL)
OTHER (Other)

This value is required if any
organization electronic address
information is included in the XML data
file.
Organization
Electronic
Address Text

OrganizationElectron
icAddressDetail/Elec
tronicAddressText

STRING

OrganizationElectron
icAddressDetail/Elec
tronicAddressEffecti
veDate

DATE

255

ELECTRONIC_ADDRESS.A
DDRESS

This value is required if any
organization electronic address
information is included in the XML data
file.

ELECTRONIC_ADDRESS.E
FFECTIVE_DATE

This value is required if any
organization electronic address
information is included in the XML data
file.

Example:
http://www.main
e.gov/dep/blwq/
beach.htm
Organization
Electronic
Address
Effective Date

The date should be entered in the XML
file in the following format: YYYY-MMDDTHH:MI:SS

Example: 200301-01T00:00:00

This value should be set to the date on
which the electronic address
information became effective or will
become effective.
Please see Section 3.2 Use of Effective
Date and Status Indicator Data Elements
for more information.
Organization
Electronic
Address Status
Indicator

OrganizationElectron
icAddressDetail/Elec
tronicAddressStatusI
ndicator

STRING

ELECTRONIC_ADDRESS.S
TATUS

This value is required if any
organization electronic address
information is included in the XML data
file.
This value must be set to “ACTIVE” or
“INACTIVE”.

Example:
ACTIVE

Please see Section 3.2 Use of Effective
Date and Status Indicator Data Elements
for more information.

Beach Notification Data User Guide for v1.2

3-5

Data Element

XML Tag Name

XML
Data
Type

Req’d
(Y/N)

Length

Access Table Mapping

Comment

Organization
Telephone Type
Code

OrganizationTelepho
neDetail/TelephoneT
ypeCode

STRING

TELEPHONE.TELEPHONE
_CODE

This value must be set to one of the
following:

Example:
VOICE

FAX (Fax)
VOICE (Voice)
PAGER (Pager)
CELL (Cellular/Mobile)
OTHER (Other)

This value is required if any
organization telephone information is
included in the XML data file.
Organization
Telephone
Number

OrganizationTelepho
neDetail/TelephoneN
umberText

STRING

TELEPHONE.TELEPHONE
_NUMBER

This value is required if any
organization telephone information is
included in the XML data file.
This value must be in the following
alphanumeric format:

Example: 207287-3901

Organization
Telephone
Effective Date

OrganizationTelepho
neDetail/EffectiveDa
te

DATE

TELEPHONE.EFFECTIVE_
DATE

XXX-XXX-XXXX

This value is required if any
organization telephone information is
included in the XML data file.
The date should be entered in the XML
file in the following format: YYYY-MMDDTHH:MI:SS

Example: 200301-01T00:00:00

This value should be set to the date on
which the telephone information
became effective or will become
effective.
Please see Section 3.2 Use of Effective
Date and Status Indicator Data Elements
for more information.
Organization
Telephone
Status Indicator

OrganizationTelepho
neDetail/StatusIndica
tor

STRING

TELEPHONE.STATUS

This value is required if any
organization telephone information is
included in the XML data file.
This value must be set to “ACTIVE” or
“INACTIVE”.

Example:
ACTIVE

Please see Section 3.2 Use of Effective
Date and Status Indicator Data Elements
for more information.

3.1.2

Person Information

The person information section of the XML submission contains data related to the people associated
with the beaches overseen by the National Beach Watch Program. Examples of this data include person

Beach Notification Data User Guide for v1.2

3-6

identifier code, name, title, and contact information. These data elements will be included in the XML file
when person data needs to be added or updated in the PRAWN database.
In the XML schema, each person is affiliated with exactly one organization. However, each organization
can be associated with many people.
All XML elements in this section are located in the following position on the XML element hierarchy—
“BeachDataSubmission/OrganizationDetail/OrganizationPersonDetail/”.
Data Element

XML Tag Name

XML
Data
Type

Req’d
(Y/N)

Length

Access Table Mapping

Comment

Person Identifier

PersonIdentifier

STRING

PERSON.ID,
BEACH_PERSON_ROLE_A
SSIGN.FK_PERSON_ID,
ELECTRONIC_ADDRESS.F
K_PERSON_ID,
MAILING_ADDRESS.FK_P
ERSON_ID,
TELEPHONE.FK_PERSON_
ID

Submitting organizations will need to
maintain a list of valid Person
Identifiers for all people that are stored
in the PRAWN database. These
identifiers must be unique within each
organization, as they will be used to
update organization-level data. (For
example, with an organization there can
only be 1 person identified as “JOSM”,
but there could be another person
identified as “JOSM” in another
organization.)

PersonNameDetail/P
ersonStatusIndicator

STRING

PERSON.ACTIVE

This value if required if any person
name information is included in the
XML data file.

Example:
JOSM

Person Status
Indicator
Example:
ACTIVE
Person First
Name

This value must be set to “ACTIVE” or
“INACTIVE”.
PersonNameDetail/F
irstName

STRING

PERSON.FIRST_NAME

This value if required if any person
name information is included in the
XML data file.

PersonNameDetail/L
astName

STRING

PERSON.LAST_NAME

This value if required if any person
name information is included in the
XML data file.

Example: John
Person Last
Name
Example: Smith

Beach Notification Data User Guide for v1.2

3-7

Data Element

XML Tag Name

XML
Data
Type

Req’d
(Y/N)

Length

Access Table Mapping

Comment

Person Middle
Initial

PersonNameDetail/P
ersonMiddleInitial

STRING

PERSON.MIDDLE_INITIAL

The two characters in the ‘Person
Middle Initial’ can be used as needed by
the submitting state. For example, if
there are two people within a given
organization called ‘Bob A Smith’,
using the second letter of the Middle
Name as the second letter of the ‘Person
Middle Initial’ can be a valuable method
used to differentiate between the two.
Or, a period can be inserted after the
first letter. Or, the second space can be
left blank.

PersonNameDetail/N
ameSuffixText

STRING

PERSON.SUFFIX

PersonNameDetail/N
amePrefixText

STRING

PERSON.TITLE

PersonMailingAddre
ssDetail/MailingAdd
ressTypeCode

STRING

MAILING_ADDRESS.MAIL
ING_ADDRESS_CODE

Example: S

Person Suffix
Example: Jr.
Person Title
Example: Mr.
Person Mailing
Address Type
Code

This value must be set to one of the
following:

Example:
SHIPPING

SHIPPING (Shipping Address)
MAILING (Mailing Address)
OTHER (Other Address)

This value is required if any person
mailing address information is included
in the XML data file.
Person Mailing
Address Street
Line 1 Text

PersonMailingAddre
ssDetail/MailingAdd
ressStreetLine1Text

STRING

100

MAILING_ADDRESS.LINE
_1

PersonMailingAddre
ssDetail/MailingAdd
ressStreetLine2Text

STRING

100

MAILING_ADDRESS.LINE
_2

This value is required if any person
mailing address information is included
in the XML data file.

Example: 14
Main Rd.
Person Mailing
Address Street
Line 2 Text
Example: Suite
4

Beach Notification Data User Guide for v1.2

3-8

Data Element

XML Tag Name

XML
Data
Type

Req’d
(Y/N)

Length

Access Table Mapping

Comment

Person Mailing
Address Street
Line 3 Text

PersonMailingAddre
ssDetail/MailingAdd
ressStreetLine3Text

STRING

100

MAILING_ADDRESS.LINE
_3

PersonMailingAddre
ssDetail/MailingAdd
ressCityName

STRING

MAILING_ADDRESS.CITY

This value is required if any person
mailing address information is included
in the XML data file.

PersonMailingAddre
ssDetail/StateCode

STRING

MAILING_ADDRESS.STAT
E_POSTAL_CODE

This value is required if any person
mailing address information is included
in the XML data file.

Example:
Building 12
Person Mailing
Address City
Text
Example:
Augusta
Person Mailing
Address State
Code

This value must be a valid 2-character
State Postal Code.

Example: ME
Person Mailing
Address Zip
Code

PersonMailingAddre
ssDetail/AddressPost
alCode

STRING

MAILING_ADDRESS.ZIP_C
ODE

This value is required if any person
mailing address information is included
in the XML data file.
This value must be in one of the
following numeric formats:

Example:
04333

#####

Person Mailing
Address
Effective Date

PersonMailingAddre
ssDetail/MailingAdd
ressEffectiveDate

DATE

MAILING_ADDRESS.EFFE
CTIVE_DATE

#####-####

This value is required if any person
mailing address information is included
in the XML data file.
The date should be entered in the XML
file in the following format: YYYY-MMDDTHH:MI:SS

Example: 200301-01T00:00:00

This value should be set to the date on
which the mailing address information
became effective or will become
effective.
Please see Section 3.2 Use of Effective
Date and Status Indicator Data Elements
for more information.

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3-9

Data Element

XML Tag Name

XML
Data
Type

Req’d
(Y/N)

Length

Access Table Mapping

Comment

Person Mailing
Address Status
Indicator

PersonMailingAddre
ssDetail/MailingAdd
ressStatusIndicator

STRING

MAILING_ADDRESS.STAT
US

This value is required if any person
mailing address information is included
in the XML data file.
This value must be set to “ACTIVE” or
“INACTIVE”.

Example:
ACTIVE

Please see Section 3.2 Use of Effective
Date and Status Indicator Data Elements
for more information.
Person
Electronic
Address Type
Code

PersonElectronicAdd
ressDetail/Electronic
AddressTypeCode

STRING

ELECTRONIC_ADDRESS.E
LECTRONIC_ADDRESS_C
ODE

This value must be set to one of the
following:

Example:
EMAIL

Person
Electronic
Address Text

EMAIL (E-mail)
URL (URL)
OTHER (Other)

This value is required if any person
electronic address information is
included in the XML data file.
PersonElectronicAdd
ressDetail/Electronic
AddressText

STRING

PersonElectronicAdd
ressDetail/Electronic
AddressEffectiveDat
e

DATE

255

ELECTRONIC_ADDRESS.A
DDRESS

This value is required if any person
electronic address information is
included in the XML data file.

ELECTRONIC_ADDRESS.E
FFECTIVE_DATE

This value is required if any person
electronic address information is
included in the XML data file.

Example:
Smith.Bob@mai
ne.gov
Person
Electronic
Address
Effective Date
Example: 200301-01T00:00:00

The date should be entered in the XML
file in the following format: YYYY-MMDDTHH:MI:SS
This value should be set to the date on
which the electronic address
information became effective or will
become effective.
Please see Section 3.2 Use of Effective
Date and Status Indicator Data Elements
for more information.

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Data Element

XML Tag Name

XML
Data
Type

Req’d
(Y/N)

Length

Access Table Mapping

Comment

Person
Electronic
Address Status
Indicator

PersonElectronicAdd
ressDetail/Electronic
AddressStatusIndicat
or

STRING

ELECTRONIC_ADDRESS.S
TATUS

This value is required if any person
electronic address information is
included in the XML data file.
This value must be set to “ACTIVE” or
“INACTIVE”.

Example:
ACTIVE

Person
Telephone Type
Code

Please see Section 3.2 Use of Effective
Date and Status Indicator Data Elements
for more information.
PersonTelephoneDet
ail/TelephoneTypeC
ode

STRING

TELEPHONE.TELEPHONE_
TYPE_CODE

This value must be set to one of the
following:

Example: CELL

FAX (Fax)
VOICE (Voice)
PAGER (Pager)
CELL (Cellular/Mobile)
OTHER (Other)

This value is required if any person
telephone information is included in the
XML data file.
Person
Telephone
Number

PersonTelephoneDet
ail/TelephoneNumbe
rText

STRING

TELEPHONE.TELEPHONE_
NUMBER

This value is required if any person
telephone information is included in the
XML data file.
This value must be in the following
alphanumeric format:

Example: 207287-1111

Person
Telephone
Effective Date

PersonTelephoneDet
ail/EffectiveDate

DATE

TELEPHONE.EFFECTIVE_
DATE

XXX-XXX-XXXX

This value is required if any person
telephone information is included in the
XML data file.
The date should be entered in the XML
file in the following format: YYYY-MMDDTHH:MI:SS

Example: 200301-01T00:00:00

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Data Element

XML Tag Name

XML
Data
Type

Req’d
(Y/N)

Length

Access Table Mapping

Comment

Person
Telephone
Status Indicator

PersonTelephoneDet
ail/StatusIndicator

STRING

TELEPHONE.STATUS

This value is required if any person
telephone information is included in the
XML data file.
This value must be set to “ACTIVE” or
“INACTIVE”.

Example:
ACTIVE

Please see Section 3.2 Use of Effective
Date and Status Indicator Data Elements
for more information.

3.1.3

Beach Information

The Beach Information section of the XML submission contains data related to the beaches overseen by
the National Beach Program, such as beach name, beach description, state code, and county code. These
data elements will be included in the XML file when beach information needs to be added or updated in
the PRAWN database.
All XML elements in this section are located in the following position on the XML element hierarchy—
“BeachDataSubmission/BeachDetail/”.
Data Element

XML Tag Name

XML
Data
Type

Req’d
(Y/N)

Length

Access Table Mapping

Comment

Beach Identifier

BeachIdentifier

STRING

BEACH.ID,
BEACH_ACTIVITY.FK_BE
ACH_ID,
BEACH_PROCEDURE_ASS
IGN. FK_BEACH_ID,
BEACH_PERSON_ROLE_A
SSIGN. FK_BEACH_ID,
BEACH_ORGANIZATION_
ROLE_ASSIGN.
FK_BEACH_ID

EPA maintains a list of valid Beach
Identifiers for all beaches that are stored
in the PRAWN database. Each new
identifier must be registered with EPA
before it can be submitted. These
identifiers must be unique, as they will
be used to update beach-level data.

BEACH.NAME

This value is required if any beach name
information is included in the XML data
file.

Example:
ME234898

Beach Name
Example: Sandy
Beach Point

BeachNameDetail/Pr
ogramInterestName

STRING

Beach Notification Data User Guide for v1.2

*Send request for new Beach ID to
[email protected]

3-12

Data Element

XML Tag Name

XML
Data
Type

Req’d
(Y/N)

Length

Access Table Mapping

Comment

Beach
Description Text

BeachNameDetail/Pr
ogramInterestDescri
ptionText

STRING

255

BEACH.DESCRIPTION

This value is required if any beach name
information is included in the XML data
file.

BeachNameDetail/Pr
ogramInterestComm
entText

STRING

255

BEACH.COMMENT

This is an optional field that can be used
to store other information about the
particular beach that is not included in
an official description.

BeachNameDetail/Pr
ogramInterestStateC
ode

STRING

BEACH.STATE_POSTAL_C
ODE

This value is required if any beach name
information is included in the XML data
file.

Example:
Rocky, big
waves, no
pollution
Beach Comment
Text
Example: A
nice place to
surf
Beach State
Code
Example: ME

This value must be a valid 2-character
State Postal Code.
Beach FIPS
County Code
Example:
23001

BeachNameDetail/Pr
ogramInterestFIPSC
ountyCode

STRING

BEACH.FIPS.COUNTY

This value is required if any beach name
information is included in the XML data
file.
This value must be a valid 5 digit code
representing a county, as assigned by
the Federal Information Processing
Standards Publications (FIPS). The first
two digits represent the state, while the
last three digits represent the specific
county.
FIPS county codes can be found at
http://www.itl.nist.gov/fipspubs/cocodes/states.htm

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3-13

Data Element

XML Tag Name

XML
Data
Type

Req’d
(Y/N)

Length

Access Table Mapping

Comment

Beach
Accessibility
Type

BeachNameDetail/B
eachAccessibilityDet
ail/BeachAccessibilit
yType

STRING

BEACH.ACCESS_TYPE

This value is required if any beach name
information is included in the XML data
file.

Example:
PUB_PRV_ACC

The value must be set to one of the
following:

Beach
Accessibility
Comment
Example:
Public Property
at the end of a
road.

3.1.4

BeachNameDetail/B
eachAccessibilityDet
ail/BeachAccessibilit
yComment

STRING

255

BEACH.ACCESS_COMME
NT

PUB_PUB_ACC (Public Beach
with Public Access)
PRV_PRV_ACC (Private Beach
with Private Access)
PUB_PRV_ACC (Public Beach
with Private Access)
PRV_PUB_ACC (Private Beach
with Public Access)

This is an optional field that can be used
to store other information about the
beach access that is not included in an
official description.

Beach Attribute Information

The beach attribute section of the XML submission contains data related to beach information that may
change over time, such as beach extent (length), swim season length, and monitoring frequency.
States should submit one ‘Beach Attribute Detail’ section each year for each beach.
All XML elements in this section are located in the following position on the XML element hierarchy—
“BeachDataSubmission/BeachDetail/BeachAttributeDetail/”.
Data Element

XML Tag Name

XML
Data
Type

Req’d
(Y/N)

Beach Notification Data User Guide for v1.2

Length

Access Table Mapping

Comment

3-14

Data Element

XML Tag Name

XML
Data
Type

Req’d
(Y/N)

Length

Access Table Mapping

Comment

Attribute
Effective Year

AttributeEffectiveYe
ar

STRING

BEACH_ATTRIBUTE.EFFE
CTIVE_YEAR

This value is required if any beach
attribute information is included in the
XML data file.

Example: 2006

Attribute Effective Year is appended to
each of the beach extent, swim season,
and monitoring frequency records in
PRAWN to distinguish the change over
time.
This value must be updated every year,
even if the subsequent attribute
information does not change, in order to
verify the correct information for a
beach.
Beach Extent
Length Measure

BeachExtentDetail/E
xtentLengthMeasure

NUMBE
R

BEACH_ATTRIBUTE.EXTE
NT_LENGTH

Example: 5

This value is required if any beach name
information is included in the XML data
file.
This value is the numeric equivalent of
the length of a beach, along with the
units of measure below.

Beach Extent
Length Unit of
Measure

BeachExtentDetail/E
xtentUnitOfMeasure
Code

STRING

BEACH_ATTRIBUTE.EXTE
NT_UNITS

This value must be set to one of the
following:

Example: MI

MI (Miles)
FT (Feet)
YDS (Yards)
M (Meters)
KM (Kilometers)

This value is required if any beach name
information is included in the XML data
file.
Swim Season
Start Date
Example:
1/1/2007

BeachSwimSeasonL
engthDetail/SwimSe
asonStartDate

DATE

n/a

BEACH_ATTRIBUTE.
SWIM_SEASON_START_D
ATE

Either the combination of Swim Season
Start Date and Swim Season End or the
combination of Beach Season Length
and Beach Season Unit of Measure are
required if any beach name information
is included in the XML data file. The
combination of Swim Season Start Date
and Swim Season End Date is preferred.
If both are sets of information are
included, Swim Season Start Date and
Swim Season End Date will be used.
This value is the date the beach swim
season starts for the year.

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3-15

Data Element

XML Tag Name

XML
Data
Type

Req’d
(Y/N)

Length

Access Table Mapping

Comment

Swim Season
End Date

BeachSwimSeasonL
engthDetail/SwimSe
asonEndDate

DATE

n/a

BEACH_ATTRIBUTE.
SWIM_SEASON_END_DAT
E

Example:
12/31/2007

This value is the date the beach swim
season ends for the year.
Beach Season
Length
Example: 150

BeachSwimSeasonL
engthDetail/SwimSe
asonLengthMeasure

NUMBE
R

BEACH_ATTRIBUTE.SWI
M_SEASON_LENGTH

Beach Season
Unit of Measure
Example: DAYS

BeachSwimSeasonL
engthDetail/SwimSe
asonUnitOfMeasure
Code

STRING

BEACH_ATTRIBUTE.SWI
M_SEASON_UNITS

This value must be set to one of the
following:

DAYS (Days)
WEEKS (Weeks)
MONTHS (Months)

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3-16

Data Element

XML Tag Name

XML
Data
Type

Req’d
(Y/N)

Length

Access Table Mapping

Comment

Swim Season
Monitoring
Frequency

MonitoringFrequenc
yDetail/SwimSeason
FrequencyMeasure

NUMBE
R

BEACH_ATTRIBUTE.SWI
M_MONITOR_FREQ

This value is required if any beach
attribute information is included in the
XML data file.
This value is the numeric equivalent of
the frequency of monitoring performed
during the designated Swim Season, as
defined in the previous tags. The Swim
Season Monitoring Frequency
corresponds to the units of measure
below.

Example: 10

If monitoring is not performed on the
beach during the swim season, please
enter a 0 (zero) for this value.
Off Season
Monitoring
Frequency

MonitoringFrequenc
yDetail/OffSeasonFr
equencyMeasure

NUMBE
R

BEACH_ATTRIBUTE.OFF_
MONITOR_FREQ

This value is required if any beach
attribute information is included in the
XML data file.
This value is the numeric equivalent of
the frequency of monitoring performed
outside of the designated Swim Season,
as defined in the previous tags. The Off
Season Monitoring Frequency
corresponds to the units of measure
below.

Example: 2

If monitoring is not performed on the
beach during the off season, please enter
a 0 (zero) for this value.
Monitoring
Frequency Unit
of Measure
Example:
PER_WEEK

MonitoringFrequenc
yDetail/MonitoringF
requencyUnitOfMea
sureCode

STRING

BEACH_ATTRIBUTE.MON
ITOR_FREQ_UNITS

This value must be set to one of the
following:

PER_DAY (Per Day)
PER_WEEK (Per Week)
PER_MONTH (Per Month)
PER_YEAR (Per Year)

This value is required if any beach
attribute information is included in the
XML data file.
This value corresponds to both the
Swim Season and Off Season
Monitoring Frequencies. For example, if
the Swim Season Monitoring Frequency
Measure is 10, and the Units are
PER_WEEK, the frequency reads “The
beach is monitored 10 times per week
during the swim season.”

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3-17

Data Element

XML Tag Name

XML
Data
Type

Req’d
(Y/N)

Length

Access Table Mapping

Comment

Monitored
Irregularly
Indicator
Example: Y

MonitoredIrregularly

BOOLE
AN

BEACH_ATTRIBUTE.
MONITORED_IRREGULAR
LY

This value is required if any beach
attribute information is included in the
XML data file.
This should be “Y” if the beach is
monitored irregularly and “N”
otherwise.

Monitored
Irregularly
Comment

MonitoredIrregularly
Comment

Text

255

BEACH_ATTRIBUTE.
MONITORED_IRREGULAR
LY_COMMENT

Any comments the about the regularity
of the monitoring.

No Pollutions
Sources
Indicator
Example: Y

NoPollutionSourcesI
ndicator

BOOLE
AN

NO_POLLUTION_SOURCE
S

One of the following is required if any
beach attribute information is included
in the XML data file:
• No Pollution Source Indicator set
to “Y”
• Pollution Sources Uninvestigated
Indicator set to “Y”
• A list of pollution sources in the
BEACH_POLLUTION table
Note, if more than one is provided the
first one in this list will be used.
This should be “Y” if the beach
pollution sources have been investigated
and none were found and “N”
otherwise.

Pollutions
Sources
Uninvestigated
Indicator
Example: Y

PollutionsSourcesUn
investigatedIndicator

BOOLE
AN

POLLUTION_SOURCES_U
NINVESTIGATED

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3-18

Data Element

XML Tag Name

XML
Data
Type

Req’d
(Y/N)

Length

Access Table Mapping

Comment

Beach Pollution
Source Code

BeachPollutionSourc
eDetail/BeachPolluti
onSourceCode

STRING

BEACH_POLLUTION.POLL
UTION_SOURCE

This value must be set to one of the
following:

Example:
SEWER_LINE

AGRICULTURAL (Agricultural
Runoff)

BOAT (Boat Discharge)

CAFO (Concentrated Animal
Feeding Operation)

CSO (Combined Sewer Overflow)

POTW (Publicly-Owned Treatment
Works)

RUNOFF (Non-storm
Related/Urban/Dryweather runoff)

SEPTIC (Septic System Leakage)

SEWER_LINE (Sewer Line
Leak/Break/Blockage)

SSO (Sanitary Sewer Overflow)

STORM (Storm Related/WetWeather Runoff)

WILDLIFE (Wildlife)

UNKNOWN (Unknown)

OTHER (Other-Specify in
Description Field)

This value is designed to allow states to
store known pollution sources impacting
a given beach. These pollution sources
should include any that impact a given
beach, not just those that generate
notifications, so there may be more than
one pollution source included.
Additionally, note that submitting a
beach with no potential pollution
sources is identical to saying that no
pollution sources are known to impact
that beach.
Beach Pollution
Source
Description

BeachPollutionSourc
eDetail/BeachPolluti
onSourceDescription

STRING

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255

BEACH_POLLUTION.POLL
UTION_COMMENT

This is an optional field that can be used
to store other information about the
beach pollution source that is not
included in an official description.

3-19

Data Element

XML Tag Name

XML
Data
Type

Req’d
(Y/N)

Length

Access Table Mapping

Comment

Beach Tier
Ranking
Example: 2

BeachTierRanking

NUMBE
R

BEACH_ATTRIBUTE.BEA
CH_TIER

This value is required if any beach
attribute information is included in the
XML data file.

(0-9)

The ranking system for this value is set
by individual states, so the ranges may
differ (e.g., State A may have tiers 1 and
2, while State B may have tiers 1, 2, and
3)
States with no tier system should enter a
value of ‘1’ for all beaches.
Beach Act
Beach Indicator
Example: Y

BeachActBeachIndic
ator

BOOLE
AN

BEACH_ATTRIBUTE.BEA
CH_ACT_BEACH

This value is required if any beach
attribute information is included in the
XML data file.
This should be “Y” if the beach
qualifies as a BEACH Act beach and
“N” otherwise.

Beach Notification Data User Guide for v1.2

3-20

3.1.5

Beach Activity Information

The beach activity section of the XML submission contains data related to beach advisories and closures,
such as activity type code, activity name, activity description text, and activity reason. These data
elements will be included in the XML file when activity or closure information needs to be added to the
PRAWN database. Beach activity information can only be added to the PRAWN database; it cannot be
updated. Since activities require a start and stop date, only completed activities should be submitted.
States should submit one ‘Beach Activity Detail’ section per any one of the Activity Type Codes.
Multiple ‘Beach Activity Detail’ sections can appear under one ‘Beach Detail’ section.
All XML elements in this section are located in the following position on the XML element hierarchy—
“BeachDataSubmission/BeachDetail/BeachActivityDetail/”.
Data Element

XML Tag Name

XML
Data
Type

Req’d
(Y/N)

Length

Access Table Mapping

Comment

Activity Type
Code

ActivityTypeCode

STRING

BEACH_ACTIVITY.ACTIVI
TY_CODE

This value must be set to one of the
following:

Example:
CLOSURE

CONTAM_ADV (Contamination
Advisory)
CLOSURE (Closure)
PERM_CLOSURE (Permanent
Closure)
RAIN_ADV (Rain Advisory)

This value is required if any beach
activity information is included in the
XML data file.
States should submit one ‘Beach
Activity Detail’ section per any one of
the above activities.
Activity Type Code and Activity Name
are related in so far as the Activity
Name can be used to keep track of the
various activity types by assigning a
local name to the various activities.
There is not an Identifier in this portion
of the data submission to aid in this
endeavor.

Beach Notification Data User Guide for v1.2

3-21

Data Element

XML Tag Name

XML
Data
Type

Req’d
(Y/N)

Length

Access Table Mapping

Comment

Activity Name

ActivityName

STRING

BEACH_ACTIVITY.NAME

This value is required if any beach
activity information is included in the
XML data file.

Example:
Closure 34

Activity Actual
Start Date

Activity Type Code and Activity Name
are related in so far as the Activity
Name can be used to keep track of the
various activity types by assigning a
local name to the various activities.
There is not an Identifier in this portion
of the data submission to aid in this
endeavor.
ActivityActualStartD
ate

DATE

BEACH_ACTIVITY.ACTUA
L_START_DATE

Example: 200204-12T02:00:00

Activity Actual
Stop Date

This value is required if any beach
activity information is included in the
XML data file.
The date should be entered in the XML
file in the following format: YYYY-MMDDTHH:MI:SS

ActivityActualStopD
ate

DATE

Example: 200204-16T06:30:00

BEACH_ACTIVITY.ACTUA
L_STOP_DATE

This value is required if any beach
activity information is included in the
XML data file.
The date should be entered in the XML
file in the following format: YYYY-MMDDTHH:MI:SS

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3-22

Data Element

XML Tag Name

XML
Data
Type

Req’d
(Y/N)

Length

Access Table Mapping

Comment

Activity Reason
Type

ActivityReasonDetai
l/ActivityReasonTyp
e

STRING

BEACH_ACTIVITY_REAS
ON.TYPE
(BEACH_ACTIVITY_REAS
ON.CLASS = ‘REASON’)

This value must be set to one of the
following:

Example:
ELEV_BACT

ELEV_BACT (Monitoring that
revealed elevated bacteria levels)
RAINFALL (Preemptive-Rainfall)
SEWAGE (Preemptive-Sewage
discharge or spill)
CHEM_OIL (PreemptiveChemical or oil discharge or spill)
MODEL (Model prediction)
POLICY (Policy dictates action)
OTHER (Other-Please specify in
the Description field)

This value is required only if beach
activity information AND beach activity
reason information is included in the
XML data file.
The Beach Activity Reason Type field
is used to supply information regarding
the reason for the activity denoted in the
Activity Type Code field.
Any number of Reason Detail sections
may be submitted (consecutively in the
XML file) to associate many reasons to
a single activity.
Note that activities with Type
‘ELEV_BACT’ must submit at least one
Monitoring Station Identifier.
Activity Reason
Description Text
Example:
Exceeded Water
Quality
Standards

ActivityReasonDetai
l/ActivityReasonDes
criptionText

STRING

Beach Notification Data User Guide for v1.2

255

BEACH_ACTIVITY_REAS
ON.DESCRIPTION
(BEACH_ACTIVITY_REAS
ON.CLASS = ‘REASON’)

The Beach Activity Reason Description
field is used to supply additional
information regarding the reason for the
activity denoted in the Activity Type
Code field.

3-23

Data Element

XML Tag Name

XML
Data
Type

Req’d
(Y/N)

Length

Access Table Mapping

Comment

Activity Source
Type

ActivitySourceDetail
/ActivitySourceType

STRING

BEACH_ACTIVITY_REAS
ON.TYPE
(BEACH_ACTIVITY_REAS
ON.CLASS = ‘SOURCE’)

This value must be set to one of the
following:

Example: CSO

AGRICULTURAL (Agricultural
Runoff)

BOAT (Boat Discharge)

CAFO (Concentrated Animal
Feeding Operation)

CSO (Combined Sewer Overflow)

POTW (Publicly-Owned Treatment
Works)

RUNOFF (Non-storm
Related/Urban/Dryweather runoff)

SEPTIC (Septic System Leakage)

SEWER_LINE (Sewer Line
Leak/Break/Blockage)

SSO (Sanitary Sewer Overflow)

STORM (Storm Related/WetWeather Runoff)

WILDLIFE (Wildlife)

UNKNOWN (Unknown)

OTHER (Other-Specify in
Description Field)

This value is required only if beach
activity information AND beach activity
source information is included in the
XML data file.
The Beach Activity Source Type field is
used to supply information regarding the
source of the activity denoted in the
Activity Type Code field.
Activity Source
Description Text
Example:
Visible from
CSO

ActivitySourceDetail
/ActivitySourceDesc
riptionText

STRING

Beach Notification Data User Guide for v1.2

255

BEACH_ACTIVITY_REAS
ON.DESCRIPTION
(BEACH_ACTIVITY_REAS
ON.CLASS = ‘SOURCE’)

The Beach Activity Source Type field is
used to supply additional information
regarding the source of the activity
denoted in the Activity Type Code field.

3-24

Data Element

XML Tag Name

XML
Data
Type

Req’d
(Y/N)

Length

Access Table Mapping

Comment

Activity
Indicator Type

ActivityIndicatorDet
ail/ActivityIndicator
Type

STRING

BEACH_ACTIVITY_REAS
ON.TYPE
(BEACH_ACTIVITY_REAS
ON.CLASS =
‘INDICATOR’)

This value must be set to one of the
following:

Example:
PREEMPT

PREEMPT (Preemptive)
ENTERO (Enterococci)
TOTAL_COL (Total Coliform)
FECAL_COL (Fecal Coliform)
ECOLI (E. coli)
RATIO (Total/Fecal Ratio)
OTHER (Other-Please specify in
the Description field)

This value is required only if beach
activity information AND beach activity
indicator information is included in the
XML data file.
The Beach Activity Indicator Type field
is used to supply information regarding
the indicator for the activity denoted in
the Activity Type Code field.
Activity
Indicator
Description Text

ActivityIndicatorDet
ail/ActivityIndicator
DescriptionText

STRING

255

BEACH_ACTIVITY_REAS
ON.DESCRIPTION
(BEACH_ACTIVITY_REAS
ON.CLASS =
‘INDICATOR’)

This value is required only if beach
activity information AND beach activity
indicator information is included in the
XML data file.

ActivityMonitoringS
tationIdentifier

STRING

BEACH_ACTIVITY_STATI
ON.STATION_ID

This value corresponds to the
combination of a valid, pre-registered
STORET organization ID and the valid,
pre-registered STORET station ID that
impacted the activity.

Example: To
avoid more
actions
Activity
Monitoring
Station ID
Example:
21MEBCH|Stati
on1

The two IDs must be joined together
with a “pipe” (“|”) character (e.g.,
‘OrgID|StationID’).
Any number of Monitoring Station IDs
may be submitted (consecutively in the
XML file) to associate many stations to
a single activity.
This value is required if the Activity
Reason Type is ‘ELEV_BACT’.

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Data Element

XML Tag Name

XML
Data
Type

Req’d
(Y/N)

Length

Access Table Mapping

Comment

Activity
Description Text

ActivityDescriptionT
ext

STRING

255

BEACH_ACTIVITY.DESCR
IPTION

This is an optional field that can be used
to describe anything about the activity
itself. An example might be, “The
lifeguards closed the beach.”

ActivityCommentTe
xt

STRING

255

BEACH_ACTIVITY.COMM
ENT

This is an optional field that can be used
to store other information about the
particular activity. An example might
be, “The police were not present.”

ActivityExtentDetail/
ActivityExtentStart
Measure

NUMBE
R

BEACH_ACTIVITY.EXTEN
T_START_MEASURE

This value is the numeric equivalent of
the location or mile marker where the
length of affected beach begins. The
activity extent length (below) is added
to the activity start measure to
understand the exact extent of beach
that was affected by the activity.

Example: The
lifeguards
closed the beach
Activity
Comment Text
Example: The
police were not
present
Activity Start
Measure
Example: 2

For example, a start measure of 2 with
an extent length of 5 and a unit of
measure code of mi means the activity
affected the beach from mile marker 2
to mile marker 7.
Activity Extent
Length Measure
Example: 5

ActivityExtentDetail/
ActivityExtentLengt
hMeasure

NUMBE
R

BEACH_ACTIVITY.EXTEN
T_LENGTH

This value is required only if any beach
activity information AND any beach
activity extent information is included in
the XML data file.
See Activity Start Measure (above) for
an explanation of the use of this value.

Activity Unit of
Measure Code
Example: MI

ActivityExtentDetail/
ActivityUnitOfMeas
ureCode

STRING

BEACH_ACTIVITY.EXTEN
T_UNIT_OF_MEASURE

This value must be set to one of the
following:

MI (Miles)
FT (Feet)
YDS (Yards)
M (Meters)
KM (Kilometers)

This value is required only if any beach
activity information AND any beach
activity extent information is included in
the XML data file.

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3.1.6

Beach Role Information

The beach role section of the XML submission allows submitting states to provide data related to the
Organization and/or Person performing roles for a given beach. This section includes data elements, such
as beach role type code, organization identifier, and person identifier. These data elements will be
included in the XML file when beach role information needs to be added or updated in the PRAWN
database.
All XML elements in this section are located in the following position on the XML element hierarchy—
“BeachDataSubmission/BeachDetail/BeachRoleDetail/”.
Data Element

XML Tag Name

XML
Data
Type

Req’d
(Y/N)

Beach Notification Data User Guide for v1.2

Length

Access Table Mapping

Comment

3-27

Data Element

XML Tag Name

XML
Data
Type

Req’d
(Y/N)

Length

Access Table Mapping

Comment

Beach Role
Type Code

BeachRoleTypeCode

STRING

BEACH_ORGANIZATION_
ROLE_ASSIGN.ORG_ROLE
_CODE,
BEACH_PERSON_ROLE_A
SSIGN.PERSON_ROLE_CO
DE

People/organizations are assigned a role
on a beach via the ‘Beach Role Type
Code’ field.

Example:
LOCAL

For beach/organization assignments,
this value must be set to one of the
following:

LOCAL (Lead Local Agency)
STATE (Lead State Agency)
CONTRACTOR (Contractor)
SUBCONTRACT (Subcontractor)
RESPONDENT (Respondent)
DETERM_AUTH (Determination
Authority)
ISSUAN_AUTH (Issuance
Authority)
REOPEN_AUTH (Reopening
Authority)
LAB (Laboratory)
COLLECTOR (Sample Collector)
ANALYZER (Sample Analyzer)
OTHER (Other)
UNKNOWN (Unknown)

For beach/person assignments, this
value must be set to one of the
following:

STATE (Lead State Contact)
LOCAL (Lead Local Contact)
COLLECTOR (Sample Collector)
ANALYZER (Sample Analyzer)
RESPONDENT (Respondent)
TECHNICAL (Technical Contact)
PUBLIC (Public Contact)
DETERM_AUTH (Determination
Authority)
ISSUAN_AUTH (Issuance
Authority)
REOPEN_AUTH (Reopening
Authority)
INFO_TECH (Information
Technology Authority)

This value is required if any beach role
information is included in the XML data
file.

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Data Element

XML Tag Name

XML
Data
Type

Req’d
(Y/N)

Length

Access Table Mapping

Comment

Beach Role
Organization
Identifier

BeachRoleOrganizati
onIdentifier

STRING

BEACH_ORGANIZATION_
ROLE_ASSIGN.FK_ORGAN
IZATION_ID,
PERSON.FK_ORGANIZATI
ON_ID

A beach is associated with an
organization via this field. To do so,
enter the Organization Identifier in the
Beach Role Organization Identifier
field.

Example:
987654321098

Beach Role
Person Identifier

This value must correspond to a valid
Organization Identifier in the XML file
or in the PRAWN database.
BeachRolePersonIde
ntifier

STRING

BEACH_PERSON_ROLE_A
SIGN.FK_PERSON_ID

Example:
123456789012

A beach can be associated with a person
via this field. To do so, enter the Person
Identifier in the Beach Role Person
Identifier field in addition to entering
the Organization Identifier in the Beach
Role Organization Identifier field.
The Beach Role Person Identifier must
correspond to a valid Person Identifier
in the XML file or in the PRAWN
database.

Beach Role
Effective Date

BeachRoleEffective
Date

DATE

BEACH_ORGANIZATION_
ROLE_ASSIGN.EFFECTIVE
_DATE,
BEACH_PERSON_ROLE_A
SSIGN.EFFECTIVE_DATE

Example: 200301-01T00:00:00

This value is required if any beach role
information is included in the XML data
file.
The date should be entered in the XML
file in the following format: YYYY-MMDDTHH:MI:SS
This value should be set to the date on
which the beach role information
became effective or will become
effective.
Please see Section 3.2 Use of Effective
Date and Status Indicator Data Elements
for more information.

Beach Role
Status Indicator

BeachRoleStatusIndi
cator

STRING

Example:
ACTIVE

BEACH_ORGANIZATION_
ROLE_ASSIGN.STATUS,
BEACH_PERSON_ROLE_A
SSIGN.STATUS

This value is required if any beach role
information is included in the XML data
file.
This value must be set to “ACTIVE” or
“INACTIVE”.
Please see Section 3.2 Use of Effective
Date and Status Indicator Data Elements
for more information.

3.1.7

Year Completion Indicators

The Year Completion Indicators section of the XML submission allows submitting states to notify the
EPA when they have finished submissions for the year. This section includes data elements, such as

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Notification Data Complete Indicator, Monitoring Data Complete Indicator, and Location Data Complete
Indicator. These data elements will be included in the XML file when states wish to notify that the EPA
that they have finished submitting data for the year.
NOTE: To generate a submission with the Notification Access database with year completion
information, you must use the End Of Year Submission Generation form. There are no tables to fill out to
generate this submission.
All XML elements in this section are located in the following position on the XML element hierarchy—
“BeachDataSubmission/YearCompletionIndicators/”.
Data Element

XML Tag Name

XML
Data
Type

Req’d
(Y/N)

Length

Access Table Mapping

Comment

Completion
Year

CompletionYear

NUMBE
R

N/A

This value is required if any year
completion data is included in the XML
data file.

Example: 2007

This value indicates what year the data
has been submitted for.
This can be created using the End Of
Year Submission Generation form.
Notification
Data
Completion
Indicator

NotificationDataCo
mpletionIndicator

BOOLE
AN

N/A

This can be created using the End Of
Year Submission Generation form.

Example: Y
Monitoring Data
Completion
Indicator

MonitoringDataCom
pletionIndicator

BOOLE
AN

N/A

Example: Y

Location Data
Completion
Indicator

This value indicates whether or not the
Monitoring data has all been submitted
for the calendar year.
This can be created using the End Of
Year Submission Generation form.

LocationDataComple
tionIndicator

BOOLE
AN

Example: Y

3.1.8

This value indicates whether or not the
Notification data has all been submitted
for the calendar year.

N/A

This value indicates whether or not the
Location data has all been submitted for
the calendar year.
This can be created using the End Of
Year Submission Generation form.

Beach Procedure Information

The beach procedure section of the XML submission contains data related to the procedures used by
beaches for monitoring, notification, issuance, and reopening. This section includes data elements, such as
procedure type code, procedure description text, and procedure identifier. These data elements will be
included in the XML file when beach procedure information needs to be added or updated in the PRAWN
database.

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All XML elements in this section are located in the following position on the XML element hierarchy—
“BeachDataSubmission/BeachDetail/BeachProcedureDetail/”.
Data Element

XML Tag Name

XML
Data
Type

Req’d
(Y/N)

Length

Access Table Mapping

Comment

Procedure Type
Code

ProcedureTypeCode

STRING

PROCEDURE.PROCEDURE
_CODE

This value must be set to a valid
procedure type code. See Appendix C
Procedure Type Codes for a list of valid
codes.

Example:
IA_RADIO

Procedure
Description Text

This value is required if any beach
procedure information is included in the
XML data file.
ProcedureDescriptio
nText

STRING

255

PROCEDURE.DESCRIPTIO
N

This value is required if any beach
procedure information is included in the
XML data file.

ProcedureIdentifier

STRING

PROCEDURE.ID

Submitting organizations will need to
maintain a list of valid Procedure
Identifiers for all procedures that are
stored in the PRAWN database. These
identifiers must be unique within each
organization, as they will be used to
update organization-level data. (For
example, with an organization there can
only be 1 procedure identified as
“AB123”, but there could be another
procedure identified as “AB123” in
another organization.)

ProcedureBeachIdent
ifier

STRING

BEACH_PROCEDURE_ASS
IGN.FK_BEACH_ID

This value must correspond to EITHER
a valid Beach Identifier and/or a valid
Program Interest Identifier in the XML
file or in the PRAWN database.

Example:
Announce the
advisory on the
local radio
station
Procedure
Identifier
Example:
675849302019

Procedure
Beach Identifier
Example:
ME234898

3.1.9

Any number of Procedure Beach
Identifiers may be submitted
(consecutively in the XML file) to
associate many beaches and/or program
interests to a single procedure.

Header Information

The header information section of the XML file contains information regarding the data submission, such
as submission date, submitting user, and submitting agency. These keys should not be included in the

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XML file submitted by the submitting agency. Instead, once an XML file has been successfully
submitted to CDX, these XML keys will be added to the file by the CDX web application.
All XML elements in this section are located in the following position on the XML element hierarchy—
“BeachDataSubmission/HeaderDetail/”.
Data Element

XML Tag Name

XML
Data
Type

Req’d
(Y/N)

Length

Submitting
Agency
Identifier

SubmittingAgencyIdentifier

STRING

Access Table Mapping

SubmittingUserIdentifier

STRING

SubmissionIdentifier

STRING

Submission Date

DATE

This key will be inserted into the file
by the CDX web application.
The date should be entered in the
XML file in the following format:
YYYY-MM-DDTHH:MI:SS

Example: 200301-01T00:00:00

3.2

This key will be inserted into the file
by the CDX web application.
This value will uniquely identify
each submission and will be
generated by the CDX web
application.

Example:
111111111111

Submission
Date

This key will be inserted into the file
by the CDX web application.
The list of valid Submitting User
Identifiers will be maintained as part
of the CDX registration process.

Example:
BSMITH
Submission
Identifier

This key will be inserted into the file
by the CDX web application.
The list of valid Submitting Agency
Identifiers will be maintained as part
of the CDX registration process.

Example:
KYDEP
Submitting User
Identifier

Comment

Use of Effective Date and Status Indicator Data Elements

The Effective Date and Status Indicator data elements are used to set the effective dates in the PRAWN
database for mailing addresses, electronic addresses, telephone numbers, beach/person roles, and
beach/organization roles. For each of these types of data, the PRAWN database tracks the Start Date and
Stop Date. For example, the database may track that a fax telephone number was valid starting on January
1, 2001. If this telephone number was updated and the new fax number was valid on July 1, 2001, a new
record is added in the database with a Start Date of July 1, 2001 and the same date is added as the Stop
Date for the previous telephone number.
To set this information correctly, the XML schema uses two data elements—Effective Date and Status
Indicator—with mailing address, electronic address, telephone, beach/person role, and beach/organization
role data. Furthermore, the user must specify the appropriate Type Code value (e.g., “FAX”, VOICE”,

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etc. for telephone number) so that the correct address, telephone number, beach/person role, or
beach/organization role is updated.
To update these types of data, these three data elements should be populated as follows:

To update an address, electronic address, telephone number, beach/person role assignment, or
beach/organization assignment, the Effective Date and Status Indicator fields should be set as
follows:

Effective Date should be set to the date on which the new address, telephone number, or
assignment will become valid.

Status Indicator should be set to “ACTIVE”.

Type Code should be set to the type of information to be updated. (For example, this might be set
to “STATE” for BeachRoleTypeCode.)

This will update the Stop Date for the current data and will create a new record with the updated
data and the associated Start Date.
To indicate that an address, electronic address, telephone number, beach/person role assignment, or
beach/organization assignment is no longer valid and there is no replacement data, the Effective Date
and Status Indicator fields should be set as follows:

Effective Date should be set to the date on which the address, telephone number, or assignment
will become invalid.

Status Indicator should be set to “INACTIVE”.

Type Code should be set to the type of information to be updated. (For example, this might be set
to “SHIPPING” for MailingAddressTypeCode.)

This will update the Stop Date for the current data but will not create a new record, since there is
no new data.

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How to Decode the Error Messages

IMPORTANT NOTE: This chapter has not yet been update from the August 2006 version. It will be
updated in late November or December 2007.
This chapter provides detailed information regarding the error messages that may be produced during data
transfer. This chapter assumes that the XML submission has passed XML schema validation before being
processed by the data loading software.

4.1

System Generated Error Messages

This section describes system generated error messages associated with the validation and loading of
National Beach Program data to the PRAWN database. The following table details the specific error
codes and messages that may be produced during data loading and provides a short description of each
error and appropriate corrective actions. It should be noted that error messages will be followed by XML
tag value(s) to describe the location in the XML document where the error occurred. For instance, the
error message ‘OrganizationName is required for adding/editing an Organization’ would be followed by
the text ‘[OrganizationIdentifier = X]’ where ‘X’ is the identifier for the Organization where the error
occurred.
All errors encountered during the processing and loading of an XML data submission will be written to an
Error Log File that can be sent to CDX and used for reporting feedback to data submitters. In addition to
PRAWN system generated errors, Oracle specific error messages will also be written to this file (see
Section 4.2 for more information).
Exhibit 2 PRAWN Error Messages

Error Code

Error Message

Description/Corrective Action

BCH-0101

OrganizationIdentifier must be unique for
adding an Organization to the PRAWN
system. [OrganizationIdentifier = 'X']

All new Organization records must have a previously
unused value for Organization Identifier in the PRAWN
system. Confirm that you are using the assigned
OrganizationIdentifier.

BCH-0102

OrganizationIdentifier not found in the
PRAWN system. [OrganizationIdentifier =
'X']

You are attempting to edit a record that does not exist.
Please confirm that you have entered the correct
Organization Identifier for the record you are attempting to
edit or change OrganizationTransactionType to add if you
wish to create a new Organization record.

BCH-0103

OrganizationTypeCode is invalid.
[OrganizationIdentifier = 'X';
OrganizationTypeCode ='X']

A value unknown to the PRAWN system has been
submitted for OrganizationTypeCode. Please see Chapter 3
for a list of valid values.

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4-1

Error Code

Error Message

Description/Corrective Action

BCH-0201

PersonIdentifier must be unique within an
Organization. [OrganizationIdentifier = 'X';
PersonIdentifier = 'X']

All new Person records must have a value for Person
Identifier that is previously unused by the referenced
Organization in the PRAWN system.

BCH-0202

PersonIdentifier not found within the
specified Organization.
[OrganizationIdentifier = 'X'; PersonIdentifier
= 'X']

You are attempting to edit a record that does not exist
within the specified Organization. Please confirm that you
have entered the correct Person Identifier for the record you
are attempting to edit or change PersonTransactionType to
add if you wish to create a new Person record.

BCH-0301

MailingAddressTypeCode is invalid.
[OrganizationIdentifier = 'X';
MailingAddressTypeCode = 'X']

A value unknown to the PRAWN system has been
submitted for MailingAddressTypeCode. Please see
Chapter 3 for a list of valid values.

BCH-0302

MailingAddressStateCode is invalid.
[OrganizationIdentifier = 'X';
MailingAddressStateCode = 'X']

MailingAddressStateCode must be a valid 2-digit State
Postal Code (such as CA for California). Confirm that you
are using a valid state code.

BCH-0303

MailingAddressZipCode is invalid.
[OrganizationIdentifier = 'X';
MailingAddressZipCode = 'X']

Provide a MailingAddressZipCode in one of the following
numeric formats:
#####
or
#####-####

BCH-0401

ElectronicAddressTypeCode is invalid.
[OrganizationIdentifier = 'X';
ElectronicAddressTypeCode = 'X']

A value unknown to the PRAWN system has been
submitted for ElectronicAddressTypeCode. Please see
Chapter 3 for a list of valid values.

BCH-0501

TelephoneNumber is invalid.
[OrganizationIdentifier = 'X';
TelephoneNumber = 'X']

Provide a TelephoneNumber in one of the following
alphanumeric formats:

BCH-0502

TelephoneTypeCode is invalid.
[OrganizationIdentifier = 'X';
TelephoneTypeCode = 'X']

A value unknown to the PRAWN system has been
submitted for TelephoneTypeCode. Please see Chapter 3
for a list of valid values.

BCH-0601

ProgramInterestStateCode is invalid.
[BeachIdentifier = 'X';
ProgramInterestStateCode ='X']

ProgramInterestStateCode must be a valid 2-digit State
Postal Code (such as CA for California). Confirm that you
are using a valid state code.

BCH-0602

BeachIdentifier must be unique for adding a
Beach to the PRAWN system.
[BeachIdentifier ='X']

All new Beach records must have a previously unused
value for Beach Identifier in the PRAWN system. Confirm
that you are using the assigned 8-digit BeachIdentifier.

BCH-0603

BeachIdentifier registered but not previously
submitted to the PRAWN system.
[BeachIdentifier = 'X';
BeachNameTransactionTypeCode = 'X']

You are attempting to edit a record that does not exist.
Please confirm that you have entered the correct Beach
Identifier for the record you are attempting to edit or change
Beach Transaction Type Code to add if you wish to create a
new Beach record.

Beach Notification Data User Guide for v1.2

XXX-XXX-XXXX

4-2

Error Code

Error Message

Description/Corrective Action

BCH-0604

BeachIdentifier not registered with EPA.
[BeachIdentifier = 'X']

You are attempting to submit notification data for a beach
with an identifier that has not been assigned by EPA.
Contact your EPA beach coordinator for the appropriate
beach identifier.

BCH-0605

ProgramInterestFIPSCountyCode is invalid.
[BeachIdentifier = 'X';
ProgramInterestFIPSCountyCode = 'X']

ProgramInterestFIPSCountyCode must be valid 5-digit
FIPS County Code. Confirm that you are using a valid
code, and that it matches the two letter State code submitted
as ProgramInterestStateCode.

BCH-0606

WaterBodyNameCode cannot be combined
with WaterBodyTypeCode. [BeachIdentifier
= 'X'; WaterBodyNameCode = 'X';
WaterBodyTypeCode = 'X']

The Waterbody Name Code submitted for the beach must
correspond to an acceptable Waterbody Type Code. Please
see Chapter 3 for acceptable matches (e.g., a Name of
INLAND may only have a Type of STILL_WATER or
FLOW_WATER). Note that this error code is no longer in
use.

BCH-0607

Beach Extent/Swim Season/Monitoring
Frequencies already defined for the year on
beach. [BeachIdentifier = 'X';
AttributeEffectiveYear = 'X']

The Beach Attribute information (Beach Extent/Swim
Season/Monitoring Frequencies/Beach Tier/Pollution
Source) you have submitted already exists for that
particular beach, for that particular year. Please either revise
the Attribute Effective Date to the appropriate year, or
contact the EPA Beach program manager to ensure the
proper information is stored in the PRAWN system.

BCH-0701

ActivityTypeCode is invalid. [BeachIdentifier
= 'X'; ActivityName = 'X'; ActivityTypeCode
= 'X']

A value unknown to the PRAWN system has been
submitted for ActivityTypeCode. Please see Appendix B
for a list of valid values.

BCH-0702

ActivityMonitoringStationIdentifer not found
in the STORET system. [BeachIdentifier =
'X'; ActivityName = 'X';
ActivityMonitoringStationIdentifier = 'X']

You are attempting to submit a monitoring station ID that
has not been registered with STORET. Check the validity
of the Station ID and if valid, ensure is has been registered
as a monitoring station in STORET. Contact your EPA
beach coordinator for further information.

BCH-0703

Activities with elevated bacteria
(ELEV_BACT) as reasons must have at least
one valid STORET Station ID.
[BeachIdentifier = 'X'; ActivityName = 'X']

You are attempting to report a notification activity based on
elevated bacteria levels without submitting a valid
STORET Station ID. Each activity with a Reason Type
Code of ‘ELEV_BACT’ must have at least one Monitoring
Station ID.

BCH-0704

Activity Reason/Source/Indicator Description
must be included if Activity
Reason/Source/Indicator Code is OTHER.
[BeachIdentifier = 'X'; ActivityName = 'X']

You are attempting to submit either a Reason, a Source, or
an Indicator for an activity labeled with type ‘OTHER’
without submitting a description for the Reason, Source, or
Indicator.

BCH-0705

ActivityActualStartDate year does not match
year of ActivityActualStopDate.
[BeachIdentifier = 'X'; ActivityName = 'X';
ActivityActualStartDate = 'X';
ActivityActualStopDate = 'X']

You are attempting to submit an Activity that is spanning
multiple years. Activities may only be submitted for one
year at a time. Should an activity actually go on for more
than one year, it is required that the initial activity end on
December 31st 11:59:59pm of the current year and a new
activity start again on January 1st 12:00:00am of the next
year.

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4-3

Error Code

Error Message

Description/Corrective Action

BCH-0706

ActivityActualStopDate occurs prior to
ActivityActualStartDate. [BeachIdentifier =
'X'; ActivityName = 'X';
ActivityActualStartDate = 'X';
ActivityActualStopDate = 'X']

You are attempting to submit an Activity whose stop date
occurred before it was started. Please correct the dates so
the stop date is after the start date.

BCH-0801

BeachRoleTypeCode is invalid.
[BeachIdentifier = 'X';
BeachRoleOrganizationIdentifier = 'X';
BeachRoleTypeCode = 'X']

A value unknown to the PRAWN system has been
submitted for BeachRoleTypeCode. Please see Chapter 3
for a list of valid values.

BCH-0802

BeachRoleOrganizationIdentifier not found
in the PRAWN system. [BeachIdentifier =
'X'; BeachRoleOrganizationIdentifier = 'X']

You are attempting to associate a role with an Organization
that does not exist in the PRAWN system. Please confirm
that you have entered the correct Organization Identifier
and that the information for that Organization has been
previously submitted and successfully processed by the
PRAWN system.

BCH-0803

BeachRolePersonIdentifier not found in the
PRAWN system. [BeachIdentifier = 'X';
BeachRoleOrganizationIdentifier = 'X';
BeachRolePersonIdentifier = 'X']

You are attempting to associate a role with a person that
does not exist in the PRAWN system. Please confirm that
you have entered the correct Person Identifier and that the
information for that Person has been previously submitted
and successfully processed by the PRAWN system.

BCH-0804

BeachRolePersonIdentifiercannot be assigned
a role on a beach without a role assignment
for the person's parent organization on the
same beach. [BeachIdentifier = 'X';
BeachRoleOrganizationIdentifier = 'X';
BeachRolePersonIdentifier = 'X']

You are attempting to associate a Person with a Beach
without having associated that Person’s Organization to the
beach. Please check that the Organization Role Information
precedes the Person Role Information in the XML file.

BCH-0901

ProcedureIdentifier must be unique for
adding a Procedure to the PRAWN system.
[ProcedureIdentifier = 'X']

All new Procedure records must have a value for Procedure
Identifier that is previously unused by the referenced
Organization in the PRAWN system.
To update an existing Procedure, including assigning more
beaches to the Procedure, change the ProcedureTypeCode
to ‘EDIT’.

BCH-0902

ProcedureIdentifier not found in the PRAWN
system. [ProcedureIdentifier = 'X']

You are attempting to edit a record that does not exist.
Please confirm that you have entered the correct Procedure
Identifier for the record you are attempting to edit or change
ProcedureTransactionType to add if you wish to create a
new Procedure record.

BCH-0903

ProcedureTypeCode is invalid.
[ProcedureIdentifier = 'X';
ProcedureTypeCode = 'X']

A value unknown to the PRAWN system has been
submitted for ProcedureTypeCode. Please see Appendix C
Procedure Type Codes for a list of valid values.

BCH-0904

ProcedureBeachIdentifier not found in the
PRAWN system. [ProcedureIdentifier = 'X';
ProcedureBeachIdentifier = 'X']

You are attempting to associate a procedure with a beach
that does not exist in the PRAWN system. Please confirm
that you have entered the correct Beach Identifier and that
the information for that Beach has been previously
submitted and successfully processed by the PRAWN
system.

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4-4

4.2

Common Causes of Error Messages

When troubleshooting an error log returned by the PRAWN system, please refer to the following chart for
help with some of the most common errors (full-text error messages can be found in section 4.1). If the
error is not resolved following the suggestions below, please contact [email protected].

Error Code

Troubleshooting Tip

Page(s)

BCH-0101

Please check the value of the OrganizationNameTransactionTypeCode tag
(ORGANIZATION.TRANSACTION in the Notification Access Database). Generally, this
error occurs if the related OrganizationId already exists in PRAWN and has been submitted
with an OrganizationNameTransactionTypeCode of ADD.

Error!
Bookmark not
defined.

BCH-0102

Please check the value of the OrganizationNameTransactionTypeCode tag
(ORGANIZATION.TRANSACTION in the Notification Access Database). Generally, this
error occurs if the related OrganizationId does not yet exist in PRAWN and has been
submitted with an OrganizationNameTransactionTypeCode of EDIT.

Error!
Bookmark not
defined.

BCH-0103

Please check the value of the OrganizationTypeCode tag
(ORGANIZATION.ORGANIZATION_CODE in the Notification Access Database).
Generally, this error is the result of a misspelling in of one of the valid values used to
indicate Organization Type (most often 'STATE_AGENCY' is input instead of
'STATE_AGNCY', which is the correct value). Please see Chapter 3 for additional
information.

3-2

BCH-0201

Please check the value of the PersonNameTransactionTypeCode tag
(PERSON.TRANSACTION in the Notification Access Database). Generally, this error
occurs if the related PersonId already exists in PRAWN and has been submitted with an
PersonNameTransactionTypeCode of ADD.

Error!
Bookmark not
defined.

BCH-0202

Please check the value of the PersonNameTransactionTypeCode tag
(PERSON.TRANSACTION in the Notification Access Database). Generally, this error
occurs if the related PersonId does not yet exist in PRAWN and has been submitted with an
PersonNameTransactionTypeCode of EDIT.

Error!
Bookmark not
defined.

BCH-0301

Please check the value of the MailingAddressTypeCode tag
(MAILING_ADDRESS.MAILING_ADDRESS_CODE in the Notification Access
Database). Generally, this error is the result of a misspelling in of one of the valid values
used to indicate Mailing Address Type. Please see Chapter 3 for additional information.

3-3, 3-8

BCH-0302

Please check the value of the MailingAddressStateCode tag
(MAILING_ADDRESS.STATE_POSTAL_CODE in the Notification Access Database).
Generally, this error is the result of a misspelling in of one of the valid values used to
indicate the correct state. Please confirm that a valid state code is being used.

3-4, 3-9

BCH-0303

Please check the value of the MailingAddressZipCode tag
(MAILING_ADDRESS.ZIP_CODE in the Notification Access Database). Generally, this
error is the result of an incorrectly formatted Zip Code. The correct formats are either '#####'
(ZIP) or '#####-####' (ZIP+4). Please see Chapter 3 for additional information.

3-4, 3-9

Beach Notification Data User Guide for v1.2

4-5

Error Code

Troubleshooting Tip

Page(s)

BCH-0401

Please check the value of the ElectronicAddressTypeCode tag
(ELECTRONIC_ADDRESS.ELECTRONIC_ADDRESS_CODE in the Notification Access
Database). Generally, this error is the result of a misspelling in of one of the valid values
used to indicate Electronic Address Type Please see Chapter 3 for additional information.

3-5, 3-10

BCH-0501

Please check the value of the TelephoneNumber tag
(TELEPHONE.TELEPHONE_NUMBER in the Notification Access Database). Generally,
this error is the result of an incorrectly formatted telephone number. The correct format is
'XXX-XXX-XXXX'. Please see Chapter 3 for additional information.

3-6, 3-11

BCH-0502

Please check the value of the TelephoneTypeCode tag (TELEPHONE.TELEPHONE_CODE
in the Notification Access Database). Generally, this error is the result of a misspelling in of
one of the valid values used to indicate Telephone Type. Please see Chapter 3 for additional
information.

3-6, 3-11

BCH-0601

Please check the value of the ProgramInterestStateCode tag
(BEACH.STATE_POSTAL_CODE in the Notification Access Database). Generally, this
error is the result of a misspelling in of one of the valid values used to indicate the correct
state. Please confirm that a valid state code is being used.

3-13

BCH-0602

Please check the value of the BeachNameTransactionTypeCode tag
(BEACH.TRANSACTION in the Notification Access Database). Generally, this error occurs
if the related BeachId already exists in PRAWN and has been submitted with a
BeachNameTransactionTypeCode of ADD.

Error!
Bookmark not
defined.

BCH-0603

Please check the value of the BeachNameTransactionTypeCode tag
(BEACH.TRANSACTION in the Notification Access Database). Generally, this error occurs
if the related BeachId has been registered with the EPA, but has not yet been submitted to
PRAWN, and has been submitted with a BeachNameTransactionTypeCode of EDIT.

Error!
Bookmark not
defined.

BCH-0604

Please check the value of the BeachIdentifier tag (BEACH.ID in the Notification Access
Database). Generally, this error occurs if the related BeachId has not yet been registered with
the EPA, or has been misspelled in the submission.

3-12

BCH-0605

Please check the value of the ProgramInterestFIPSCountyCode tag
(BEACH.FIPS_COUNTY in the Notification Access Database). Generally, this error is the
result of a misspelling in the standard 5-digit FIPS County Code. Please confirm that the
correct FIPS Code is being used.

3-13

BCH-0606

This error code is no longer in use. Please contact [email protected] if this error
code appears. .

N/A

BCH-0607

Please check the value of the appropriate tag: ExtentLengthMeasure
(BEACH_ATTRIBUTE.EXTENT_LENGTH in the Notification Access Database),
SwimSeasonLengthMeasure (BEACH_ATTRIBUTE.SWIM_SEASON_LENGTH in the
Notification Access Database), SwimSeasonFrequencyMeasure
(BEACH_ATTRIBUTE.SWIM_MONITOR_FREQ in the Notification Access Database),
OffSeasonFrequencyMeasure (BEACH_ATTRIBUTE.OFF_MONITOR_FREQ in the
Notification Access Database) for the related year (AttributeEffectiveYear,
BEACH_ATTRIBUTE.EFFECTIVE_YEAR in the Notification Access Database). Beach
Attribute data (Beach Extent/Swim Season/Monitoring Frequencies) has already been
submitted for this calendar year. If this is incorrect, or you have questions, please contact
[email protected].

3-15, 3-16, 317

Beach Notification Data User Guide for v1.2

4-6

Error Code

Troubleshooting Tip

Page(s)

BCH-0701

Please check the value of the ActivityTypeCode tag
(BEACH_ACTIVITY.ACTIVITY_CODE in the Notification Access Database). Generally,
this error is the result of a misspelling in of one of the valid values used to indicate Activity
Type. Please check Chapter 3 and Appendix B in the Beach Notification Data User Guide for
additional information.

3-21

BCH-0702

Please check the value of the ActivityMonitoringStationIdentifier tag
(BEACH_ACTIVITY_STATION.STATION_ID in the Notification Access Database).
Generally, this error occurs if the related StationId has not been properly formatted
("OrgId|StationId"), has not yet been registered with STORET, or has been misspelled in the
submission.

3-25

BCH-0703

Please check the value of the ActivityMonitoringStationIdentifier tag
(BEACH_ACTIVITY_STATION.STATION_ID in the Notification Access Database).
Generally, this error occurs if the related StationId has been omitted, but has also been
known to occur if a BCH-0702 error (incorrectly formatted StationId) has occurred in the
same submission.

3-25

BCH-0704

If the ActivityReasonType (BEACH_ACTIVITY_REASON.TYPE in the Notification
Access Database where BEACH_ACTIVITY_REASON.CLASS = Reason),
ActivitySourceType (BEACH_ACTIVITY_REASON.TYPE in the Notification Access
Database where BEACH_ACTIVITY_REASON.CLASS = Source), or
ActivityIndicatorType (BEACH_ACTIVITY_REASON.TYPE in the Notification Access
Database where BEACH_ACTIVITY_REASON.CLASS = Indicator) are equal to OTHER,
the corresponding description field must be filled in.

3-23, 3-24, 325

BCH-0705

The ActivityActualStartDate (BEACH_ACTIVITY.ACTUAL_START_DATE in the
Notification Access Database) year does not match the ActivityActualStopDate ( in the
Notification Access Database) year. Activities can only occur during one calendar year. In
the event that an event does cross into another year, it must be split into two activities, one
for each year.

3-22

BCH-0706

ActivityActualStartDate (BEACH_ACTIVITY.ACTUAL_START_DATE in the
Notification Access Database) occurs after the ActivityActualStopDate ( in the Notification
Access Database). The order of these dates must be reversed in order to achieve a successful
submission.

3-22

BCH-0801

Please check the value of the BeachRoleTypeCode tag
(BEACH_ORGANIZATION_ROLE_ASSIGN.ORG_ROLE_CODE and
BEACH_PERSON_ROLE_ASSIGN.PERSON_ROLE_CODE in the Notification Access
Database). Generally, this error is the result of a misspelling in of one of the valid values
used to indicate Beach Role Type. Please check Chapter 3 in the Beach Notification Data
User Guide for additional information.

3-28

BCH-0802

Please check that the OrganizationIdentifier (ORGANIZATION.ID in the Notification
Access Database) has already been submitted to PRAWN. Generally this error occurs if the
Organization in question does not already exist in PRAWN, but has also been known to
occur if BCH-0101, BCH-0102, and/or BCH-0103 errors (related OrganizationIds) have
occurred in the same submission.

3-2

BCH-0803

Please check that the PersonIdentifier (PERSON.ID in the Notification Access Database) has
already been submitted to PRAWN. Generally this error occurs if the Person in question
does not already exist in PRAWN, but has also been known to occur if BCH-0201 and/or
BCH-0202 errors (related PersonIds) have occurred in the same submission.

3-7

Beach Notification Data User Guide for v1.2

4-7

Error Code

Troubleshooting Tip

Page(s)

BCH-0804

Please check the order of the Organization and Person assignments on a given beach.
Persons cannot be assigned a role on a beach until the Organization they belong to has been
assigned a role on that beach.

3-29

BCH-0901

Please check the value of the ProcedureTransactionTypeCode tag
(PROCEDURE.TRANSACTION in the Notification Access Database). Generally, this error
occurs if the related ProcedureId already exists in PRAWN and has been submitted with an
ProcedureTransactionTypeCode of ADD.

Error!
Bookmark not
defined.

BCH-0902

Please check the value of the ProcedureTransactionTypeCode tag
(PROCEDURE.TRANSACTION in the Notification Access Database). Generally, this error
occurs if the related OrganizationId does not yet exist in PRAWN and has been submitted
with an ProcedureTransactionTypeCode of EDIT.

Error!
Bookmark not
defined.

BCH-0903

Please check the value of the ProcedureTypeCode tag
(PROCEDURE.PROCEDURE_CODE in the Notification Access Database). Generally, this
error is the result of a misspelling in of one of the valid values used to indicate Procedure
Type. Please see Appendix C in the Beach Notification Data User Guide for additional
information.

3-31

BCH-0904

Please check to be sure that the BeachId listed in the ProcedureBeachIdentifier tag
(BEACH_PROCEDURE_ASSIGN.FK_BEACH_ID in the Notification Access Database)
has been entered into PRAWN. Generally, this error occurs if the related BeachId has not yet
been submitted to PRAWN, but an association between a procedure and the related BeachId
has been submitted.

3-31

4.3

Oracle Generated Error Messages

In addition to error messages generated by the PRAWN system, it is also possible that Oracle specific
errors may occur during XML processing. These errors would most likely be associated with the
administration and maintenance of the Oracle database instance (for example, exceeding the allocated
table space size). Oracle specific errors will be captured by the XML data loading software and reported
in the Error Log File together with the PRAWN system generated errors (see Section 4.1 System
Generated Error Messages). Oracle specific errors will be prefixed with the text ‘Oracle Error:’ and will
contain the error message number and text produced by the Oracle database at the time the error occurred.

Beach Notification Data User Guide for v1.2

4-8

Appendix A Schema Graphics

This appendix provides a graphical representation of the Beaches Notification v2.0 XML Schema. The
figures that follow offer an expanded view of each of the four major sections that comprise a Beach Data
Submission (Organization Detail, Person Detail, Beach Detail, and Beach Procedure Detail).

Dashed lines represented optional elements, solid lines represent mandatory elements.

Please note: Empty tags (e.g., ) for optional elements
cannot appear in the XML file.
The figures 0..∞ and 1..∞ mean that the field may be repeated, as long as the repetitions are next to
each other, as many times as the user wishes.

For example, a user may submit as many BeachDetail sections as necessary in a single file.

1..∞ means that there must be at least one field included and 0..∞ means the field is entirely
optional.
A + sign at the end of the box means more elements exist under that element.

Exhibit 3 Beach Data Submission

Beach Notification Data User Guide for v1.2

5-1

Exhibit 4 Organization Detail

Beach Notification Data User Guide for v1.2

5-2

Exhibit 5 Organization Person Detail

Beach Notification Data User Guide for v1.2

5-3

Exhibit 6 Beach Name Detail

Beach Notification Data User Guide for v1.2

5-4

Exhibit 7 Beach Attribute Detail

Beach Notification Data User Guide for v1.2

5-5

Exhibit 8 Beach Activity Detail

Beach Notification Data User Guide for v1.2

5-6

Exhibit 9 Beach Role Detail

Exhibit 10 Beach Procedure Detail

Beach Notification Data User Guide for v1.2

5-7

Exhibit 11 Year Completion Indicators

Beach Notification Data User Guide for v1.2

5-8

Appendix B Example XML File

The following is text from an example XML file that would be sent to PRAWN from a State. The file
appears with spacing to provide a more clear view of the data. The spacing is not required or standard.

2349fwe

PRIVATE
Tested
Testeddesc
TD

MAILING
123 Long Drive
Suite 534
The Last Stop
Testerville
VA
45387
2002-05-05T12:00:00-05:00
ACTIVE

EMAIL
[email protected]
2001-01-01T00:00:00
ACTIVE

VOICE
123-456-7890
2001-01-01T00:00:00-05:00
ACTIVE

Beach Notification Data User Guide for v1.2

6-1

9e8ef7

ACTIVE
Johnny
Jones
J
Jr
Mr.

MAILING
830 My Drive
Suite 223
The last row
The Big House
VA
27886
2001-01-01T12:00:0005:00
ACTIVE

EMAIL
[email protected]
2001-01-01T12:00:0005:00
ACTIVE

VOICE
617-254-0845
2001-01-01T00:00:00
ACTIVE

394e785

Beach Notification Data User Guide for v1.2

6-2

LOCAL_GOV
testing
testingdesc
T

foi34e0

ACTIVE
Chris
Johnson
Manager

ACTIVE
Jill
Holander

EMAIL
[email protected]
2001-0101T00:00:00
ACTIVE

AK162093

Demo Beach
For Demonstration
Delete this record.
NV
21000

PUB_PUB_ACC
Test Comment.

Beach Notification Data User Guide for v1.2

6-3

2002

28.45
MI

2001-05-01
2001-09-30

3
1
PER_WEEK
true
This beach is also monitored whenever there is heavy
rain.

true

-->

CSO
Comment for
CSO

POTW
Comment for

Beach Notification Data User Guide for v1.2

6-4

POTW

true
or
true
-->

3
true

CLOSURE
Demo Activity 1
2002-01-01T08:30:00
2003-01-01T23:59:59

ELEV_BACT
Demo
Description

SEWER_LINE
Shut her down Clancy, she's pumpin'
mud!

OTHER
Demo Description
2

NV004|rs001
NV004|rs002
Demo activity description
Demo

4
16

Beach Notification Data User Guide for v1.2

6-5

COLLECTOR
2349fwe
SD
2001-01-01T00:00:00
ACTIVE

ANALYZER
394e785
2006-01-01T00:00:00
ACTIVE

ANALYZER
394e785
JH
2001-01-01T00:00:00
ACTIVE

AK177449

test
test
test
NV
21000

PUB_PUB_ACC
Test Comment.

TESTOR
394e785
foi34e0

Beach Notification Data User Guide for v1.2

6-6

2001-01-01T00:00:00
ACTIVE

DA_ASES_RISK
Our Procedure to Assess Risk
PRESS_RELEAS
AK162093
AK162093

2007
true
true
true

Beach Notification Data User Guide for v1.2

6-7

Appendix C Procedure Type Codes

Due to the large number of Procedure Type codes, this appendix provides a separate table to explain the
acceptable codes. See Section 3.1.7 for a description of when to use these codes in the XML schema.

Code

Name

Description

DA_ASES_RISK

ADVISORY:
Assess risk

Assess risks to potential swimmers

DA_ASES_SICK

ADVISORY:
Asses sickness

Assess number of complaints of sickness

DA_DIS_AGNCY

ADVISORY:
Discuss with
agencies

Discuss situation with other agencies

DA_PRECAUTN

ADVISORY:
Precautionary

Perform a precautionary closing in response to hazardous discharges

DA_PREEMPTVE

ADVISORY:
Preemptive

Compare conditions to preemptive closing criteria

DA_WTR_STAND

ADVISORY:
Compare with
water standards

Compare bacterial concentrations with water quality standards to determine whether
standards are exceeded

DA_W_Q_MONTR

ADVISORY:
Water quality
monitoring

Perform water quality modeling

DB_ASES_RISK

COMBINED:
Assess risk

Assess risks to potential swimmers

DB_ASES_SICK

COMBINED:
Asses sickness

Assess number of complaints of sickness

DB_DIS_AGNCY

COMBINED:
Discuss with
agencies

Discuss situation with other agencies

DB_PRECAUTN

COMBINED:
Precautionary

Perform a precautionary closing in response to hazardous discharges

DB_PREEMPTVE

COMBINED:
Preemptive

Compare conditions to preemptive closing criteria

DB_WTR_STAND

COMBINED:
Compare with
water standards

Compare bacterial concentrations with water quality standards to determine whether
standards are exceeded

Beach Notification Data User Guide for v1.2

7-1

Code

Name

Description

DB_W_Q_MONTR

COMBINED:
Water quality
monitoring

Perform water quality modeling

DC_ASES_RISK

CLOSING:
Assess risk

Assess risks to potential swimmers

DC_ASES_SICK

CLOSING:
Asses sickness

Assess number of complaints of sickness

DC_DIS_AGNCY

CLOSING:
Discuss with
agencies

Discuss situation with other agencies

DC_PRECAUTN

CLOSING:
Precautionary

Perform a precautionary closing in response to hazardous discharges

DC_PREEMPTVE

CLOSING:
Preemptive

Compare conditions to preemptive closing criteria

DC_WTR_STAND

CLOSING:
Compare with
water standards

Compare bacterial concentrations with water quality standards to determine whether
standards are exceeded

DC_W_Q_MONTR

CLOSING:
Water quality
monitoring

Perform water quality modeling

IA_BEACH

ADVISORY:
Post at Beach

Post advisory or closing at the beach

IA_DIF_AGNCY

ADVISORY:
Different
Agency(ies)

Provide announcement to other government agency(ies)

IA_INTERNAL

ADVISORY:
Internal Agency

Provide announcement to internal agency staff

IA_INTERNET

ADVISORY:
Post on Internet

Post advisory or closing on the Internet

IA_NEWSPAPER

ADVISORY:
Newspaper
article

Publish advisory or closing in local newspaper

IA_PHONE

ADVISORY:
Provide phone
line

Provide results on hotline/water quality information/result phone line

IA_PHYS_ISOL

ADVISORY:
Physical
Isolation

Physically isolate contaminated area (e.g., block access, fence off area)

Beach Notification Data User Guide for v1.2

7-2

Code

Name

Description

IA_RADIO

ADVISORY:
Radio
announcement

Have advisory or closing announced on local radio station

IA_RESP_PRSN

ADVISORY:
Notify
responsible
person

Notify owner/manager/operator/lifeguards of results

IA_TV_ANNCE

ADVISORY:
TV
announcement

Have advisory or closing announced on local TV station

IB_BEACH

COMBINED:
Post at Beach

Post advisory or closing at the beach

IB_DIF_AGNCY

COMBINED:
Different
Agency(ies)

Provide announcement to other government agency(ies)

IB_INTERNAL

COMBINED:
Internal Agency

Provide announcement to internal agency staff

IB_INTERNET

COMBINED:
Post on Internet

Post advisory or closing on the Internet

IB_NEWSPAPER

COMBINED:
Newspaper
article

Publish advisory or closing in local newspaper

IB_PHONE

COMBINED:
Provide phone
line

Provide results on hotline/water quality information/result phone line

IB_PHYS_ISOL

COMBINED:
Physical
Isolation

Physically isolate contaminated area (e.g., block access, fence off area)

IB_RADIO

COMBINED:
Radio
announcement

Have advisory or closing announced on local radio station

IB_RESP_PRSN

COMBINED:
Notify
responsible
person

Notify owner/manager/operator/lifeguards of results

IB_TV_ANNCE

COMBINED:
TV
announcement

Have advisory or closing announced on local TV station

IC_BEACH

CLOSING:
Post at Beach

Post advisory or closing at the beach

Beach Notification Data User Guide for v1.2

7-3

Code

Name

Description

IC_DIF_AGNCY

CLOSING:
Different
Agency(ies)

Provide announcement to other government agency(ies)

IC_INTERNAL

CLOSING:
Internal Agency

Provide announcement to internal agency staff

IC_INTERNET

CLOSING:
Post on Internet

Post advisory or closing on the Internet

IC_NEWSPAPER

CLOSING:
Newspaper
article

Publish advisory or closing in local newspaper

IC_PHONE

CLOSING:
Provide phone
line

Provide results on hotline/water quality information/result phone line

IC_PHYS_ISOL

CLOSING:
Physical
Isolation

Physically isolate contaminated area (e.g., block access, fence off area)

IC_RADIO

CLOSING:
Radio
announcement

Have advisory or closing announced on local radio station

IC_RESP_PRSN

CLOSING:
Notify
responsible
person

Notify owner/manager/operator/lifeguards of results

IC_TV_ANNCE

CLOSING: TV
announcement

Have advisory or closing announced on local TV station

MO_BEACH

Post at Beach

Post results at beach

MO_DIF_AGNCY

Different
Agency

Provide results to different agency staff for evaluation

MO_INTERNAL

Internal Agency

Provide results to internal agency staff for evaluation

MO_INTERNET

Post on article

Post results on the Internet

MO_NEWSPAPER

Newspaper
article

Publish results in local newspaper

MO_ON_REQUST

Provide on
request

Provide results to anyone on request

MO_PHONE

Provide phone
line

Provide results on hotline/water quality information/results/phone line

MO_RADIO

Radio
announcement

Have results announced on local radio station

Beach Notification Data User Guide for v1.2

7-4

Code

Name

Description

MO_RESP_PRSN

Notify
responsible
person

Notify owner/manager/operator/lifeguards of results

MO_TV_ANNCE

TV
announcement

Have results announced on local TV station

OT_OTHER

Other

RA_ASES_RISK

ADVISORY:
Assess risks

Assess risks to potential swimmers

RA_ASES_SICK

ADVISORY:
Assess sickness

Assess number of complaints of sickness

RA_BEACH

ADVISORY:
Post at beach

Post announcement at the beach

RA_DIF_AGNCY

ADVISORY:
Discuss with
agencies

Discuss situation with other agencies

RA_INTERNAL

ADVISORY:
Agency

Provide announcement to agency staff

RA_INTERNET

ADVISORY:
Post on Internet

Post reopening on the Internet

RA_LOCAL_GOV

ADVISORY:
Local
government

Provide announcement to local government staff

RA_NEWSPAPER

ADVISORY:
Newspaper
article

Publish reopening in local newspaper

RA_PHONE

ADVISORY:
Provide phone
line

Provide results on hotline/water quality information/result phone line

RA_PHYS_ISOL

ADVISORY:
Remove
physical
isolation

Remove physical barriers set when closed

RA_RADIO

ADVISORY:
Radio
announcement

Have reopening announced on local radio station

RA_RESAMPLE

ADVISORY:
Resample

Resample and compare bacterial concentrations with water quality standards to
determine whether levels are below

Beach Notification Data User Guide for v1.2

7-5

Code

Name

Description

RA_RESP_PRSN

ADVISORY:
Notify
responsible
person

Notify owner/manager/operator/lifeguards of results

RA_STD_RAIN

ADVISORY:
Standard rain
reopening

Reopen after a set number of days following rainfall

RA_TV_ANNCE

ADVISORY:
TV
announcement

Have reopening announced on local TV station

RB_ASES_RISK

COMBINED:
Assess risks

Assess risks to potential swimmers

RB_ASES_SICK

COMBINED:
Assess sickness

Assess number of complaints of sickness

RB_BEACH

COMBINED:
Post at beach

Post announcement at the beach

RB_DIF_AGNCY

COMBINED:
Discuss with
agencies

Discuss situation with other agencies

RB_INTERNAL

COMBINED:
Agency

Provide announcement to agency staff

RB_INTERNET

COMBINED:
Post on Internet

Post reopening on the Internet

RB_LOCAL_GOV

COMBINED:
Local
government

Provide announcement to local government staff

RB_NEWSPAPER

COMBINED:
Newspaper
article

Publish reopening in local newspaper

RB_PHONE

COMBINED:
Provide phone
line

Provide results on hotline/water quality information/result phone line

RB_PHYS_ISOL

COMBINED:
Remove
physical
isolation

Remove physical barriers set when closed

RB_RADIO

COMBINED:
Radio
announcement

Have reopening announced on local radio station

Beach Notification Data User Guide for v1.2

7-6

Code

Name

Description

RB_RESAMPLE

COMBINED:
Resample

Resample and compare bacterial concentrations with water quality standards to
determine whether levels are below

RB_RESP_PRSN

COMBINED:
Notify
responsible
person

Notify owner/manager/operator/lifeguards of results

RB_STD_RAIN

COMBINED:
Standard rain
reopening

Reopen after a set number of days following rainfall

RB_TV_ANNCE

COMBINED:
TV
announcement

Have reopening announced on local TV station

RC_ASES_RISK

CLOSING:
Assess risks

Assess risks to potential swimmers

RC_ASES_SICK

CLOSING:
Assess sickness

Assess number of complaints of sickness

RC_BEACH

CLOSING:
Post at beach

Post announcement at the beach

RC_DIF_AGNCY

CLOSING:
Discuss with
agencies

Discuss situation with other agencies

RC_INTERNAL

CLOSING:
Agency

Provide announcement to agency staff

RC_INTERNET

CLOSING:
Post on Internet

Post reopening on the Internet

RC_LOCAL_GOV

CLOSING:
Local
government

Provide announcement to local government staff

RC_NEWSPAPER

CLOSING:
Newspaper
article

Publish reopening in local newspaper

RC_PHONE

CLOSING:
Provide phone
line

Provide results on hotline/water quality information/result phone line

RC_PHYS_ISOL

CLOSING:
Remove
physical
isolation

Remove physical barriers set when closed

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Code

Name

Description

RC_RADIO

CLOSING:
Radio
announcement

Have reopening announced on local radio station

RC_RESAMPLE

CLOSING:
Resample

Resample and compare bacterial concentrations with water quality standards to
determine whether levels are below

RC_RESP_PRSN

CLOSING:
Notify
responsible
person

Notify owner/manager/operator/lifeguards of results

RC_STD_RAIN

CLOSING:
Standard rain
reopening

Reopen after a set number of days following rainfall

RC_TV_ANNCE

CLOSING: TV
announcement

Have reopening announced on local TV station

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Appendix D Additional Notifications

One feature of the notification schema is that users can submit activities over time as they happen, rather
than being forced to submit them all at once. The primary Notification XML element is comprised of
three main sub-elements:
• OrganizationDetail, containing information related to the organizations involved in the Beach Act
Grant Program.
• BeachDetail, containing information related to the beaches overseen by the National Beach
Program.
• BeachProcedureDetail, contains information related to the procedures used by beaches for
Monitoring, Notification, issuance, and reopening.
An XML document containing additional activities needs only contain a portion of the BeachDetail
element.
The BeachDetail element contains information on specific beaches, including the BeachId, name data,
attribute data, activity data, and role data. During the initial submission (or initial submission for a given
beach), all required information in the BeachDetail element must be included. During subsequent
submissions (to add activities to specific beaches) only the activity data should be included*. This activity
data falls under the BeachDetail sub-element, BeachActivityDetail.
Exhibit 12 is an example Notification XML document containing two activities for the beach TX259473.
Note that additional activities for TX259473 would be added by inserting additional BeachActivityDetail
elements to the existing BeachDetail element. Activities on additional beaches would be added through
the addition of BeachDetail elements.
Exhibit 12 Example Notification XML Document

TX259473

CONTAM_ADV
Advisory
2003-12-23T09:27:00
2003-12-23T09:27:00

ELEV_BACT
1367 cfu

Beach Name data can be updated in the subsequent Notification XML submissions. This is accomplished through the inclusion
of the BeachNameDetail element (see the Beach Notification User’s Guide, pages 3-13 to 3-15, 5-4).

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UNKNOWN

ENTERO

21TXBCH|NUE030

CONTAM_ADV
Advisory
2003-11-14T16:10:00
2003-11-14T04:10:00

ELEV_BACT
119 cfu

UNKNOWN

ENTERO

21TXBCH|NUE034

Previously, users of the PRAWN Notification Access database were unable to generate valid XML files
for these additional, interim submissions. With the addition of the Custom XML Generation macro, users
now have more control over which data to include in individual submissions.
Exhibit 13 Custom XML Generation

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This form allows a user to choose which of the three main data sub-elements to submit, as well as which
sections of the BeachDetail element (Names, Attributes, Activities, and Roles) should be included. The
calendars allow a user to narrow down the Activities to a specific timeframe. If the BeachActivityDetail
element is not included in a submission, the calendars become inactive.
To generate a custom file, simply follow these steps:
1. Open the Notification Access Database.
2. From the ‘Macros’ window, select the ‘Custom XML Generation’ macro.
3. Once the Custom XML Generation macro is started, a screen (Exhibit 13) will be presented.
4. Select which data should be included in the Notification XML submission by checking or unchecking the boxes in the center of the windows.
a. Note that the calendars allow for the selection of activities within a specific date range. If
activities are not included in a given submission, these calendars will be inactive.
5. Click the “Browse…” button to select a name and location for the Notification XML submission.
6. Once the selections have been made, click the “Go!” button to generate a Notification XML
submission with the selected data.
7. A message will display with details of the file generation, along with confirmation that the
Notification XML submission was generated successfully.
A note on activity submissions:
•

Because it is possible for multiple activities to overlap on portions of the same beach, it is not
possible to determine if duplicate activities have been submitted. For this reason, it is critically
important that State users track those activities that have been previously submitted; submitting
an activity twice will result in a duplicate activity in PRAWN. Should an activity be submitted
multiple times, please contact the EPA Beach program manager to correct the error.

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