Form 71 CIRB Board Member Annual Assessment

OMB# 0925-0753
Expiration Date 06/30/2020

Attachment_C07_Board_Member_Ann_Assess

CIRB Communication Survey

OMB#0925-0753 Expiration Date:
06/30/2020

The purpose of the information collection is to conduct reviews of clinical trial studies. NCI
guidelines mandate the participation of institutions in the CIRB for Network group studies. You are
being requested to complete this instrument so that we can conduct activities involved with the
operations of the NCI CIRB Initiative. Although your participation in Network group research and
completion of the forms is voluntary, if you wish to participate in the CIRB, you must complete all
questions on the form. The information you provide will be combined for all participants and
reported as summaries. It will be kept private to the extent provided by law.

NOTIFICATION TO RESPONDENT OF ESTIMATED BURDEN
Public reporting burden for this collection of information is estimated to average 15 minutes per
response, including the time for reviewing instructions, searching existing data sources, gathering
and maintaining the data needed, and completing and reviewing the collection of information. An
agency may not conduct or sponsor, and a person is not required to respond to, a collection of
information unless it displays a currently valid OMB control number. Send comments regarding this

1

burden estimate or any other aspect of this collection of information, including suggestions for
reducing this burden, to: NIH, Project Clearance Branch, 6705 Rockledge Drive, MSC 7974,
Bethesda, MD 20892-7974, ATTN: PRA (0925-0753). Do not return the completed form to this
address.
1. When you think about the various methods and materials that NCI CIRB uses to communicate with you,
how would you evaluate their overall usefulness?
Very Useful
Somewhat Useful
Not Very Useful
Not Useful

2. To what extent do you agree or disagree with the following statement: “I have the information I need from
the CIRB to do my job effectively.”
Strongly Agree
Somewhat Agree
Somewhat Disagree
Strongly Disagree

3. Which ONE of the following would you say is your preferred method to learn new information from the
NCI CIRB?
Reading
Listening
Watching
“Hands-on” approach

2

CIRB Communication Survey

4. Thinking about how the CIRB relays information, which of the following CIRB communication methods
are you "aware" exist? (check all that apply)
CIRB website
CIRB Helpdesk
Individual Institution conference calls
ListServ / broadcast emails
Presentations at group meetings
Booths at group meetings or conferences
Webinars
None of the above

3

5. Thinking about existing CIRB communication methods, which of the following do you “currently use” to
access CIRB information? (check all that apply):
CIRB website
CIRB Helpdesk
Individual Institution conference calls
ListServ / broadcast emails
Presentations at group meetings
Booths at group meetings or conferences
Webinars
None of the above

6. Thinking about existing CIRB communication methods, which of the following would you like to "see
used more” in the future to access CIRB information? (check all that apply):
CIRB website
CIRB Helpdesk
Individual Institution conference calls
ListServ / broadcast emails
Presentations at group meetings
Booths at group meetings or conferences
Webinars
None of the above

4

CIRB Communication Survey

7. Thinking about how the CIRB relays information, which of the following CIRB communication vehicles
are you "aware" exist? (check all that apply)
CIRB Standard Operating Procedures (SOPs)
Handbook for Local Institutions
Checklist for incorporating the CIRB into your institution
NCI CIRB Instruction Manual for Worksheet Completion in IRBManager
Quickguides (one page document with high level information)
Frequently Asked Questions (FAQs)
Board Member Rosters
Publications, relating to the CIRB Initiative
“What’s New?” section of the CIRB website homepage
Schedule of CIRB Meetings and Agendas
List of studies reviewed by the CIRB
List of Signatory Institutions enrolled in the CIRB
None of the above

5

8. Thinking about how the CIRB relays information, what CIRB vehicles have you “used” or do you
“currently use”? (check all that apply)
CIRB Standard Operating Procedures (SOPs)
Handbook for Local Institutions
Checklist for incorporating the CIRB into your institution
NCI CIRB Instruction Manual for Worksheet Completion in IRBManager
Quickguides (one page document with high level information)
Frequently Asked Questions (FAQs)
Board Member Rosters
Publications, relating to the CIRB Initiative
“What’s New?” section of the CIRB website homepage
Schedule of CIRB Meetings and Agendas
List of studies reviewed by the CIRB
List of Signatory Institutions enrolled in the CIRB
None of the above

9. Thinking about how CIRB relays information, what CIRB vehicles would you like to “continue seeing," or
would you like to continue “seeing more” in the future? (check all that apply)
CIRB Standard Operating Procedures (SOPs)
Handbook for Local Institutions
Checklist for incorporating the CIRB into your institution
NCI CIRB Instruction Manual for Worksheet Completion in IRBManager
Quickguides (one page document with high level information)
Frequently Asked Questions (FAQs)
Board Member Rosters
Publications, relating to the CIRB Initiative
What’s New?
CIRB Meeting Agendas
Schedule of CIRB Meetings and Agendas
List of studies reviewed by the CIRB
List of Signatory Institutions enrolled in the CIRB
None of the above

6

CIRB Communication Survey

10. Thinking about information and content on the CIRB website, what information do you find “complete”
(i.e. provides adequate guidance and content on subject)? (check all that apply):
Standard Operating Procedures (SOPs) for Incorporating the CIRB at your institution
Enrollment process
Opening a Study
Submitting requirements
Local Context Considerations
UP/SCN guidance and submission
Changing Principal Investigators (PI)
Study Closure
None of the above

7

11. Thinking about information and content on the CIRB website, what information would you like “more
detail” about in the future? (check all that apply):
Standard Operating Procedures (SOPs) for Incorporating the CIRB at your institution
Enrollment process
Opening a Study
Submitting requirements
Local Context Considerations
UP/SCN guidance and submission
Changing Principal Investigators (PI)
Study Closure
None of the above
Write in any other you would like more detail about in the future:

CIRB Communication Survey

8

12. The CIRB is considering new communication methods to support your information and training needs.
How valuable would each of the following be to you? Please use the following numerical scale (scale: not
valuable (1) and very valuable (5)):
not valuable (1)

(2)

(3)

(4)

very valuable (5)

Recorded presentations
from conferences
Recorded trainings
(process, step-by-step)
Webinars on topics
related to the CIRB
Website “tutorials”
Online orientation
session for new users
(for those who use the
CIRB as the IRB of
Record)
Cheat Sheets (step-bystep instructional
sheets)
Audio recordings of
conference calls
Audio recordings
explaining procedures
Instant Messaging (IM)
option with helpdesk
Social media

9

CIRB Communication Survey

13. To what extent do you agree or disagree with the following statement: “I can navigate the CIRB website
easily and find what I am looking for on the CIRB website”
Strongly Agree
Somewhat Agree
Somewhat Disagree
Strongly Disagree

10

14. What information would you like to see on the CIRB website that is currently not available? Please use
the following numerical scale (scale: not important (1) and very important (5)):
not important (1)

(2)

(3)

(4)

very important (5)

Listing of new studies
opened within last 30
days
Listing of studies with
CIRB approval but not
yet activated
Sample SOP for
incorporating the CIRB
at your institution
A “cheat sheet” on how
to complete Worksheets
and Forms
Timeline for posting a
document for the sites
Templates for certain
documents (for
example, patient
handout or medication
diaries)
Changes in regulation or
guidance
Changes in CIRB
process
Change or update to
Handbook for Local
Sites
Handbook for Study
Chair submissions

11

CIRB Communication Survey

15. Here are two final questions for demographic purposes only… In total, how long have you (not your
institutions) been using the NCI CIRB Initiative?
Less than 6 months
6 months – 1 year
1-3 years
4-6 years
7-9 years
10+ years

16. What is your current CIRB Role? (check all that apply)
Principal Investigator
Signatory Institution Primary Contact
Research Staff
IRB / Regulatory Staff
Network Group Staff

12