System of Records Notice for Indian Electric Power Utilities

Privacy Act Issuances for the Department of the Interior, 1997 - Indian Electric Power Utilities--Interior, Bia-26.[Privacy Act Issuances (1997)]
[DEPARTMENT OF THE INTERIOR]
[Bureau of Indian Affairs]
[From the U.S. Government Printing Office, www.gpo.gov]

INTERIOR/BIA-26

System name: Indian Electric Power Utilities--Interior, BIA-26.

System locations:
(1) Colorado River Irrigation Project--Power Division; Route 1,
Box 9-C; Parker, AZ 85344; (2) Flathead Indian Irrigation Project--
Power Division; Box 890; Polson, Montana 59860; (3) San Carlos Indian
Irrigation Project--Power Division; Box 250; Coolidge, Arizona 85228.
Categories of individuals covered by the system:
Individual Indians and non-Indians desiring electric power
service for households, farms, small businesses and organizations.
Categories of records in the system:
Electric power service requests and agreements; applications and
contracts; applications and contracts for seasonal motors; special
provisions to application agreement and billing records.
Authority for maintenance of the system:
The Act of August 30, 1935 (49 Stat. 1039), the Act of May 25,
1948 (62 Stat. 269) and the Act of June 7, 1924 (43 Stat. 476).
Routine uses of records maintained in the system, including
categories of users and the purposes of such uses:
The primary use of the records is to identify the recipient(s) of
the electric power services rendered and the person(s) responsible
for monetary charges (service bill) associated with providing the
desired benefits. Disclosure outside the Department of the Interior
may be made (1) to the U.S. Department of Justice or in a proceeding
before a court or adjudicative body when (a) the United States, the
Department of the Interior, a component of the Department, or, when
represented by the government, an employee of the Department is a
party to litigation or anticipated litigation or has an interest in
such litigation, and (b) the Department of the Interior determines
that the disclosure is relevant or necessary to the litigation and is
compatible with the purpose for which the records were compiled; (2)
to disclose pertinent information to an appropriate Federal, State,
local, or foreign agency responsible for investigating, prosecuting,
enforcing, or implementing a statute, regulation, rule, or order,
where the disclosing agency becomes aware of an indication of a
violation or potential violation of civil or criminal law or
regulation; (3) to a Member of Congress from the record of an
individual in response to an inquiry made at the request of that
individual; (4) to the Department of the Treasury to effect payment
to Federal, State, and local government agencies, nongovernmental
organizations, and individuals; (5) to a Federal agency for the
purpose of collecting a debt owed the Federal government through
administrative or salary offset; and (6) to other Federal agencies
conducting computer matching programs to help eliminate fraud and
abuse and to detect unauthorized overpayments made to individuals.
Disclosure to consumer reporting agencies:
Disclosures pursuant to 5 U.S.C. 552a(b)(12). Disclosures may be
made from this system to consumer reporting agencies as defined in
the Fair Credit Reporting Act (15 U.S.C. 1681a(f)) or the Federal
Claims Collection Act of 1966 (31 U.S.C. 3701(a)(3)).
Policies and practices for storing, retrieving, accessing,
retaining, and disposing of records in the system:
Storage:
Manual, application, agreement and contract files.
Retrievability:
Indexed by individual name and account number.
Safeguards:
In accordance with 43 CFR 2.5.
Retention and disposal:
Records retention and disposal in accordance with 15 BIAM
Supplement 3, Schedule No. 1103-13, BIA Files Operation and Records
Disposition Handbook.
System manager(s) and address:
(1) Power Manager, Colorado River Irrigation Project--Power
Division; Route 1, Box 9-C; Parker, AZ 85344; (2) Power Manager,
Flathead Indian Irrigation Project--Power Division; Box 890; Polson,
Montana 59860; (3) Power Manager, San Carlos Indian Irrigation
Project--Power Division; Box 250; Coolidge, Arizona 85228.
Notification procedure:
To determine whether the records are maintained on you in this
system, write to the pertinent System Manager. The request must meet
the requirements of 43 CFR 2.60.
Record access procedures:
To see your records, write to the pertinent System Manager. The
request must meet the requirements of 43 CFR 2.63.
Contesting record procedures:
To request corrections or the removal of material from your
files, write to the pertinent System Manager. The request must meet
the requirements of 43 CFR 2.71.
Record source categories:
Individual on whom the record is maintained, electric power
service customers.

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