Supplier Credit Audit Recovery

July 8, 2019
United States
Department of
Agriculture
Office of the Chief
Financial Officer
1400 Independence
Avenue, SW
Washington, DC
20250

ABC Vendor
12345 Monterey Road
Morgan Hill, CA 95037
In an effort to maintain the integrity of the USDA’s records, this office is requesting some
documentation from selected vendors. Unless questions arise from this information, no
further action will be required on your part.
Please provide an aged trial balance or statement of our account. Whichever form of
documentation you provide, please ensure that all open items including invoices, credits,
rebates and deductions are clearly shown. The version you send should include
applicable document numbers such as P.O. or invoice. The enclosed document lists the
current agencies served. Please send account information for these, as well as any
additional agencies served.
Email or fax this documentation to:
Vendor Compliance Office
Email:
[email protected]
Fax:
(504) 254-8652
Phone: (504) 254-8610
Please provide contact information for an individual who can answer questions about the
information provided.
Name:

Phone:

Email:

Fax:

Should you have any questions regarding this request, please call an auditor in the Vendor
Compliance Office at the phone number above. For any other questions regarding this
project, please email [email protected] and a member of the USDA’s
Office of the Chief Financial Officer, Fiscal Policy Division will respond back to you as
promptly as possible.
Thank you for your assistance with this request – the USDA values our vendor
relationships!
Sincerely,

Iris Roseboro
Management and Program Analyst

USDA is an Equal Opportunity Employer

Vendor Payment History
Vendor Name – ABC Vendor
Vendor Number - XXXXXXXXXX
Our records indicate the following agencies are currently served.
Agency Name
AP00 Animal/Plant Health Inspection Service