Survey of Engineered Nanomaterial Occupational Safety and Health Practices
Supporting Statement Part A
Project Officer: Charles L. Geraci, Jr., Ph.D., CIH
Associate Director for Nanotechnology
National Institute for Occupational Safety and Health
1090 Tusculum Avenue
Cincinnati, OH 45226
Telephone: 513.533.8339
Fax: 513.533.8588
Email: [email protected]
Date: Reviewed August 1, 2019
A. Supporting Statement A Error! Bookmark not defined.
A.1 Circumstances Making the Collection of Information Necessary 3
A.2 Purpose and Use of Information Collection 5
A.3 Use of Improved Information Technology and Burden Reduction 6
A.4 Efforts to Identify Duplication and Use of Similar Information 7
A.5 Impact on Small Businesses or Other Small Entities 7
A.6 Consequences of Collecting the Information Less Frequent Collection 7
A.7 Special Circumstances Relating to the Guidelines of 5 CFR 1320.5 8
A.8 Comments in Response to the Federal Register Notice and Efforts to Consult Outside the Agency 8
A.9 Explanation of any Payment or Gift to Respondents 9
A.10 Protection of Privacy and Confidentiality of Information Provided by Respondents 9
A.11 Institutional Review Board (IRB) and Justification for Sensitive Questions 10
A.12 Estimates of Annualized Burden Hours and Costs 11
A.14 Annualized Cost to the Federal Government 13
A.15 Explanation for Program Changes or Adjustments 14
A.16 Plans for Tabulation and Publication and Project Time Schedule 14
A.17 Reason(s) Display of OMB Expiration Date is Inappropriate 14
A.18 Exceptions to Certification for Paperwork Reduction Act Submissions 15
List of Attachments
Attachment 1 – Authorizing Legislation
Attachment 2 – 60 Day Federal Register Notice
Attachment 3- Pre-call Telephone Script
Attachment 4 – Survey Introduction
Attachment 4a- Survey Invitation
Attachment 5- Reminder #1 to Non-Respondents
Attachment 5a- Reminder #2 to Non-Respondents
Attachment 6- Prompting Call Telephone Script
Attachment 7- IRB Determination
Attachment 8- NIOSH Engineered Nanomaterials Survey
Attachment 8a- NIOSH Engineered Nanomaterials Survey (Screenshots)
Attachment 9- LinkedIn Message
Attachment 10- Frequently asked Questions
Goal of the study: The goal of this project is to assess the relevance and impact of NIOSH’s contribution to worker safety and health in the context of engineered nanomaterials.
Intended use of the resulting data: The intended use of this data is to inform NIOSH’s research agenda to enhance its relevance and impact on worker safety and health in the context of engineered nanomaterials.
Methods to be used to collect: Qualitative survey
The subpopulation studied: Companies who manufacture, distribute, fabricate, formulate, use or provide services related to engineered nanomaterials
How data will be analyzed: descriptive analysis
A.1 Circumstances Making the Collection of Information Necessary
The National Institute for Occupation Safety and Health (NIOSH) of the Centers for Disease Control and Prevention (CDC) is requesting approval from the Office of Management and Budget (OMB) to conduct a survey of companies to learn about the application of NIOSH guidelines and other safety, health, and risk guidelines and practices pertaining to engineered nanomaterials in the workplace. This is a request for an REVISION; approval is requested for three years. The original data collection was approved on 10/27/17 (OMB control number 0920-1202, expiration date 10/31/2019). The current survey has been revised to account for non-substantive changes to the data collection instrument as well as a new contractor.
NIOSH is responsible for creating a strategic plan and recommendations for investigating issues specific to occupational safety and health. The number of industries and occupational settings that use nanotechnology and engineered nanomaterials is expanding and diversifying, and the potential for workers to be exposed to these materials in the workplace is increasing. NIOSH plays a crucial role in coordinating research efforts, developing research partnerships, and disseminating information and insights gained from nanotechnology research. Therefore, the information gathered from this study will be used to assess the relevance and impact of NIOSH’s contribution to worker safety and health and help inform NIOSH’s research agenda to make changes in workplace practice or procedures that yield benefit for worker safety and health in the context of engineered nanomaterials.
NIOSH has contracted with RTI, to conduct a study of the use of NIOSH findings, products and other outputs by companies to inform safety and health practices as they related to engineered nanomaterials.
As a part of this study RTI will use qualitative methods to collect data from 500 companies on the general types of engineered nanomaterials handled at the company, safety and health resources, guidelines, practices and training pertaining to engineered nanomaterials.
The collection of this data is authorized by Section 20(a) (1) of the Occupational Safety and Health Act (29 U.S.C.669). A copy of this legislation can be found in Attachment 1.
A.2 Purpose and Use of Information Collection
This data collection will be used to describe how companies handle engineered nanomaterials, the types of engineered nanomaterials used, safety and health practices related to engineered nanomaterials, and to examine NIOSH’s contributions to worker general and engineered nanomaterials-specific safety and health practices. Specifically, the study proposes to answer the following research questions, in the context of engineered nanomaterials:
How do companies handle or relate to engineered nanomaterials and what types of engineered nanomaterials are used?
What resources, including NIOSH resources, are used to acquire information about handling or safety and health practices?
What are the safety and health practices and guidelines being used?
How has NIOSH contributed to promoting worker safety and health?
What is the impact of NIOSH’s outputs on the handling and/or safety and health practices across companies?
Originally, the contract was to be performed by RAND. Due to changes in procurement, a different contractor had to be obtained. RTI was awarded the contract and started work on June 1, 2019. To date, no data has been collected. Data collection is not be performed until after the current OMB approval is set to expire.
Study materials have been altered to accommodate a different contractor. RTI has recommended de minimus changes to documents:
Survey: The survey was revised to clarify questions and to accommodate a different contractor.
Letters: All letters were revised to clarify wording and to accommodate a different contractor.
Facts and Questions form for RTI: This document provides important information for the contractor to provide when communicating with the public when specific questions arise (see Attachment 9).
Additional follow up letter/email reminder: Additional reminder letter/email to try to remind potential participants of the survey.
Linked In: Due to difficulties in obtaining appropriate contact information for survey contacts, RTI has recommended making use of LinkedIn. More detailed information is indicated below.
The study results will be used to develop a final report to NIOSH that describes the agency’s role and contributions to changes in workplace safety and health practices and determine what additional or alternative inputs, activities, or outputs NIOSH should consider in order to enhance its contributions to worker safety and health as it relates to engineered nanomaterials.
A.3 Use of Improved Information Technology and Burden Reduction
In order to assist with identifying the most current contact information for survey contacts, RTI has proposed the use of LinkedIn. In order to do this, RTI would like to create a temporary NIOSH page specific to this survey so that any communications through LinkedIn will track back to NIOSH. Although RTI cannot restrict the page to sample members only, they can designate the page as “private.” As a private page it will be will only be visible to LinkedIn members. Unlike other social media platforms, the communications sent and received through this account will not be visible to anyone.
The overall process we propose is to:
Send the company contact person a request for a “connection” through LinkedIn. This is a character-limited message that is sent through LinkedIn (see Attachment 8)
Once the connection has been accepted, send the Introductory email either though LinkedIn or by email, depending on the contact person’s stated preference
Continue the recruitment communication protocol as described in the Project Plan, through LinkedIn or email.
If no connection (or survey response) is established through LinkedIn, we will transition to the company pre-call process described in the Project Plan.
To assure sample members of the legitimacy of the initial request for a “connection” through LinkedIn, RTI recommends the survey page include the NIOSH logo, the NIOSH name (spelled out), and perhaps some other content describing the NIOSH mission and the NIOSH website address. No mention of the survey would be made on the account page.
Communications sent and received through this LinkedIn account will not be visible to anyone visiting the page, including sample members. The only content visible to anyone would be the content NIOSH approves (e.g., the logo). This LinkedIn account will be active for a limited time, approximately September 1st through October 30th 2019. After that, it will be discontinued and no longer accessible.
The survey will utilize a web-based instrument for data collection. The web-survey will be formatted to be easy to read and navigate. The web-based survey is estimated to take no more that 20 minutes to complete, including the time it may take respondents to look-up and retrieve needed information. Paper copies of the survey will be provided to respondents upon request.
A Computer Assisted Telephone Interviewing (CATI) system will be used for pre-calls and prompting calls. The CATI will include a call management and case delivery program that allows for multiple phone numbers. The case delivery programs employ study specific prioritization algorithms to route cases to individual interviewers throughout data collection to assure that cases are contacted efficiently.
In addition, a Records Management System (RMS) will be used to manage the survey sample, document interim and final case status codes, and generate progress reports. The RMS will track case status in all modes and will document the actions and outcomes for each and every case in the sample, for all phases of activity. The centralization of record management across survey modes provides for integrated reporting and control over production. Follow up letters and/or calls will only be performed if the respondent does not respond.
A.4 Efforts to Identify Duplication and Use of Similar Information
Since 2004, NIOSH has spearheaded several research efforts and collaborated with many researchers in the nanotechnology and engineered nanomaterials field. Although this research has produced several articles pertaining to the safety and health practices for engineered nanomaterials, no detailed research has been completed to determine the extent to which NIOSH’s efforts have contributed to worker safety and health through changes in workplace practices and the reduction of workplace-related injuries, illness, or fatalities has not yet been established.
A.5 Impact on Small Businesses or Other Small Entities
The survey includes only the minimum number of questions required to address the research questions. The surveys will have minimal impact on small entities, as only one individual per company will be asked to complete the survey. Further, completion of the survey will require minimal time out of a respondent’s workday (approximately 20 minutes to complete including the time it may take the respondent to look-up and retrieve needed information).
A.6 Consequences of Collecting the Information Less Frequent Collection
This survey will be a one-time data collection effort. In the absence of this data collection, NIOSH will not be able to assess the effectiveness and impact of their contributions to worker safety and health pertaining to engineered nanomaterials across a broad range of industries and sectors. Not having access to these data would mean that NIOSH would have limited insights and knowledge to inform their products, services, and outputs to address the needs of a growing and evolving set of engineered nanomaterials—associated industries.
A.7 Special Circumstances Relating to the Guidelines of 5 CFR 1320.5
This request fully complies with the regulation 5 CFR 1320.5(d)(2).
A.8 Comments in Response to the Federal Register Notice and Efforts to Consult Outside the Agency
The notice required in 5 CFR 1320.8(d) was published in the Federal Register on April 23, 2019, vol. 84, No. 78, pp. 16865-16866 (see Attachment 2). CDC did not receive public comments related to this notice.
The RAND Corporation and RTI were both consulted on this project. A list of these persons is provided below:
Eric Landree, Ph.D.
RAND Corporation
1200 South Hayes Street
Arlington, VA 22202
Office: 703-413-1100 x5078
Fax: 703-413-8111
Email: [email protected]
Michael Vermeer, Ph.D.
RAND Corporation
1200 South Hayes Street
Arlington, VA 22202
Office: 703-413-1100 x5607
Fax: 703-413-8111
Email: [email protected]
Melissa A. Bradley
Senior Survey Director
RAND Corporation
1200 South Hayes Street
Arlington, VA 22202
Office: 703-413-1100 x5614
Fax: 703-413-8111
Email: [email protected]
Kristina Peterson
RTI Project Director
Survey Manager/Scientist
RTI International
3040 Cornwallis Road
P.O. Box 12194
Research Triangle Park, NC 27709
Phone: (919) 485-7722
Fax: (919) 541-6604
Email: [email protected]
A.9 Explanation of any Payment or Gift to Respondents
There will be no payments or gifts to respondents of this survey.
A.10 Protection of Privacy and Confidentiality of Information Provided by Respondents
Data will be treated in a secure manner, unless otherwise compelled by law. Although the individual will be asked to report his/her position and responsibilities and certifications regarding occupational safety and health, this information will be used solely by RTI to categorize and summarize types of respondents for comparison purposes during the analysis phase of the project. Specific information linking organization name and the respondent’s job title to particular survey responses will not be included in any information viewed by NIOSH. Further, the study’s briefs and report will not identify any specific organizations. Respondents will be informed in the survey’s cover letter that members of the NIOSH will not view specific information on respondents. At the contractor, all potentially identifying information will be carefully secured through password protection, locked file cabinets, and electronic permissions so as to minimize the risk of any breach of confidentiality.
A.11 Institutional Review Board (IRB) and Justification for Sensitive Questions
NIOSH IRB reviewed the project on October 6, 2016. The IRB has determined that this data collection does not meet the definition of research in 45 CFR 46 (Attachment 7).
The NIOSH survey does not include any questions of a sensitive nature. Respondents to the survey will be asked to provide information on the company’s general background and use of engineered nanomaterials, resources used for safety and health practices, the company’s safety and health practices and guidelines, types of engineering controls to reduce worker exposure, types of safety and health training and the respondent’s current position at company. The questions are not designed to solicit personal information from the respondent other than their role at the company.
It is possible that companies may be concerned about revealing sensitive intellectual property information or information regarding compliance with federal, state or local health and safety regulations. RTI will not share any information that will identify individuals and/or their companies with NIOSH or anyone outside of the RTI research team. All potentially identifying information will be carefully secured so as to minimize the risk of any breach of confidentially.
A.12 Estimates of Annualized Burden Hours and Costs
Survey participants will participate in data collection one time only, responding via a web-based or paper-based survey. Hour burden estimates have been verified during the pretesting of the instrument protocol.
Data collection activities will include pre-calls to 600 companies to determine the appropriate respondent for the survey. Of the 600 companies selected it is anticipated that 500 will complete the survey over two years. The survey will be conducted with 500 company representatives who are likely to be able to provide information on the company’s safety and health programs. For large companies the respondent is likely to be an occupational health and safety specialist, at medium and smaller size firms a production or sciences manager is more likely to provide this information.
Estimated Annualized Burden Hours
Type of Respondent |
Form Name |
Number of Respondents |
Number of Responses per Respondent |
Average Burden per Response (in hours) |
Total Burden Hours |
Receptionists |
Pre-call |
300 |
1 |
5/60 |
25 |
Occupational health and safety specialists |
Survey |
100 |
1 |
20/60 |
33 |
Industrial Production Managers |
Survey |
75 |
1 |
20/60 |
25 |
Natural Sciences Managers |
Survey |
75 |
1 |
20/60 |
25 |
Total |
|
108 |
|||
Estimated Annualized Burden Cost
Type of Respondents |
Number of respondents |
Total burden hours |
Average hourly wage rate(1) |
Total cost burden |
Receptionists |
300 |
25 |
$13.67 |
$341.75 |
Occupational health and safety specialists |
100 |
33 |
$34.51 |
$1173.34 |
Industrial Production Managers |
75 |
25 |
$49.87 |
$1246.75 |
Natural Sciences Managers |
75 |
25 |
$65.66 |
$1641.50 |
Total |
|
108 |
|
$4403.34 |
(1) Average hourly wage was derived from the Bureau of Labor and Statistics Occupational Employment Statistics (OES) survey for May 2015. The average hourly rate for survey respondents is derived from the mean hourly wages of Receptionists and Information Clerks (43-4171), Occupational Health and Safety Specialists (29-9011, Industrial Production Managers (11-3051), and Natural Sciences Managers (11-9121). (http://www.bls.gov/oes/current/oes_stru.htm)
A.13 Estimates of Other Total Annual Cost Burden to Respondents or Record Keepers
Data collection for this study will not result in any additional capital, start-up, maintenance, or purchase costs to respondents or record keepers.
A.14 Annualized Cost to the Federal Government
NIOSH is supporting the conduct of this data collection and analysis of data as part of the contract with the RTI Corporation. The estimated cost for this work including design, fieldwork, and analysis will be $144,000 over 36 months ($48,000 per year). In addition, a portion of the costs are for personnel costs of several Federal employees involved in the oversight and analysis of information collection, amounting to an annualized cost of $14,285 for Federal labor. The total cost for the assessment is therefore the sum of the contracted data collection cost ($144,000) and the 36 month Federal labor cost ($42,855) or a total of $186,855.
A.15 Explanation for Program Changes or Adjustments
This ICR is being submitted as a revision. The survey has been revised to include non-substantive changes and the study has also been updated to include the work of an additional contractor, RTI.
A.16 Plans for Tabulation and Publication and Project Time Schedule
The survey will provide a snapshot of the current state of occupational safety and health practices across industries identified as being associated with engineered nanomaterials.
The contractor anticipates doing descriptive analysis with the information gleaned from the survey. The analysis will describe the survey sample, response rates, and types of company by industry and size. Further analysis will focus on identify the types of engineered nanomaterials being used in industry and the types of occupational safety and health practices being implemented. It will also evaluate the influence of NIOSH products, services, and outputs on industry occupational safety and health practices. Descriptive analyses will be characterized by industry and company size. Figures and tables for key variables will be generated as needed.
Open-ended comments will be coded using text analysis software. This information will be summarized in paragraph form, and used to supplement the descriptive information derived from the surveys.
The analysis of data from this assessment will be used to develop a final report to NIOSH.
Project Time Schedule
Activity |
Time Schedule |
Sample development |
1-6 months after OMB approval |
Survey pre-calls |
6-12 months after OMB approval |
Survey data collection |
13-24 months after OMB approval |
Analysis |
25-32 months after OMB approval |
Final report |
36 months after OMB approval |
A.17 Reason(s) Display of OMB Expiration Date is Inappropriate
NIOSH does not seek this exception.
A.18 Exceptions to Certification for Paperwork Reduction Act Submissions
There are no exceptions to the certification.
| File Type | application/msword |
| File Title | How to Write and Submit |
| Author | CMS |
| Last Modified By | SYSTEM |
| File Modified | 2019-08-27 |
| File Created | 2019-08-27 |