NC DHHS Outside Consultation Feedback

OMB INFORMATION COLLECTION PACKAGE
North Carolina

OMB
Information
Collection
Package

OMB 05840074

State agency
Reporting
Requirement

Current
Hrs Per
Response

FNS Form 380

8.9

Too
Reason(s) why?
High?
Too
Low? or
Accurate
Too Low This calculation does not appear to take
into consideration the SQCR’s travel time to
conduct face-to-face interviews with clients.
Also, SQC conducts computer matches,
send appointment notices and obtain info
from the State eligibility system and County
computer systems/records. Total est. time =
12 hrs.
• Prepping for the interview = 3 hrs.
• Scheduling interviews, mailing
letters, contacting counties to
obtain case records = 1 hr.
• Travel to/from interviews = 3 hrs.
• Requesting info from client /
collateral contacts = 1
• Completing the FNS-380 = 2
• Second party review process to
ensure accuracy = 2

From:
To:
Cc:
Subject:
Date:
Attachments:

Moore, Pat
O"Neal, Lacy - FNS; Fettig, Samantha
Wilkinson, Tiffany - FNS
RE: [External] State Agency Reporting-Burden Estimates
Friday, November 15, 2019 2:50:05 PM
NCs Response - OMB Information Collection Package 2019.docx
NH Response - State Agency Reporting-Burden Estimates.pdf

Please find attached responses from NC and NH.  I received auto replies from
several people that they are out of the office.
I can ask the regional directors to share this with all of the states with a turnaround for
next week.  Just let me know.

Also, NC’s FNS 380 estimate is higher than yours and New Hampshire’s because we
have a complex State eligibility determination system that requires reviewing many
screens to obtain case info.

Pat Moore
Food & Nutrition Services Quality Control Program Administrator
Division of Social Services, Performance Management/Reporting & Evaluation Management Section
NC Department of Health and Human Services

Office: 919-527-6282
Fax: 919-334-1266
[email protected]

820 S. Boylan Avenue, Hargrove Building
2416 Mail Service Center
Raleigh, NC 27699-2416

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Email correspondence to and from this address is subject to the North Carolina Public Records Law and may be
disclosed to third parties.

From: O'Neal, Lacy - FNS
Sent: Friday, November 1, 2019 1:36 PM
To: Moore, Pat ; Fettig, Samantha
Cc: Wilkinson, Tiffany - FNS
Subject: [External] State Agency Reporting-Burden Estimates

CAUTION: External email. Do not click links or open attachments unless you verify. Send all suspicious email as an
attachment to [email protected]

Hello Pat and Samantha:

We would like to get feedback from the QC TAG on a few of SNAP QC’s estimated reporting burden
hours for three of our information burden packages:
1. OMB 0584-0074 (FNS Form 380)
2. OMB 0584-0299 (FNS Form 380-1)

From:
To:
Cc:
Subject:
Date:
Attachments:

O"Neal, Lacy - FNS
Moore, Pat; Fettig, Samantha
Wilkinson, Tiffany - FNS
State Agency Reporting-Burden Estimates
Friday, November 1, 2019 1:36:32 PM
Appendix C - 60 Day Notice.pdf
Appendix C - OMB 0584-0299 60 Day Notice Publication.pdf
OMB 0584-0303 275 SS after OIRA 7-14-17OFFICIAL.docx

Hello Pat and Samantha:

We would like to get feedback from the QC TAG on a few of SNAP QC’s estimated reporting burden
hours for three of our information burden packages:
1.       OMB 0584-0074 (FNS Form 380)
2.       OMB 0584-0299 (FNS Form 380-1)
3.       OMB 0584-0303 (FNS 275 regulations-Includes Sampling, Arbitration, Good Cause Appeals,
New Investment plan and progress report burden hours)
Packages one and two were published in the Federal Register on June 17, 2019 - they are the PDF
documents attached. We received comments from individual citizens but did not receive any comments
from State Agencies.  

We are also beginning our work on revising the burden estimates for the third package: FNS 275
regulations, which include burden estimates for states to update their sampling plans, do arbitrations,
time to appeal payment error rates through the good cause process, and create New Investment Plans
and progress report updates.  We have particular concerns regarding the current reporting estimate for
updating sampling plans in this package. The last OMB approved supporting statement for the FNS 275
regulation related burden is also attached.  

For TAG member convenience, we listed each reporting requirement below and are hoping to gain the
following information from TAG members:  Is the current state agency reporting burden too high, too low,
or accurate and reason(s) for that response.  For reasons why, feel free to respond outside of the table if
that is most helpful.  For more information, please refer to the attached documents.

OMB
Too
Reason(s) why?
Information
State agency
Current
High?
Collection
Reporting
Hrs Per
Too
Package
Requirement
Response Low? or
Accurate
OMB

FNS Form 380
8.9
0584-0074
OMB

0584-0299 FNS Form 380-1
1.056

Sampling Plan
5
Arbitration
24

Good Cause
160

OMB
New Investment

0584-0303
Plan Template
32

Form FNS 74 A
New Investment

Plan Template 
Form FNS 74 B

5

Please know that the Office of Management and Budget requires we submit commenter information with
our updated submissions.  This is standard procedure, just as with any federal register publication the
public is able to review on regulations.gov.  Thank you, in advance, for your assistance as we work to
improve the estimates of these QC related burdens.  Responses may be sent to me at
[email protected] by Friday, November 15, 2019, and I will route them to the appropriate team
members.

Thank you,

Lacy O’Neal
US Department of Agriculture
SNAP – Quality Control Branch
703-305-2516