Attachment L: 7 CFR 210.5(d)(2)(ii)

Attachment L: 7 CFR 210.5(d)(2)(ii)

§210.5 Payment process to States.
(d) Substantiation and reconciliation process. Each State agency shall maintain Program records as
necessary to support the reimbursement payments made to school food authorities under §§210.7 and 210.8
and the reports submitted to FNS under this paragraph. The State agency shall ensure such records are retained
for a period of 3 years or as otherwise specified in §210.23(c).
(1) Monthly report. Each State agency shall submit a final Report of School Program Operations (FNS10) to FNS for each month. The final reports shall be limited to claims submitted in accordance with §210.8 of
this part. For the month of October, the final report shall include the total number of children approved for free
lunches, the total number of children approved for reduced price lunches, and the total number of children
enrolled in participating public schools, private schools, and residential child care institutions, respectively, as
of the last day of operation in October. The final reports shall be postmarked and/or submitted no later than 90
days following the last day of the month covered by the report. States shall not receive Program funds for any
month for which the final report is not submitted within this time limit unless FNS grants an exception.
Upward adjustments to a State's report shall not be made after 90 days from the month covered by the report
unless authorized by FNS. Downward adjustments to a State's report shall always be made regardless of when
it is determined that such adjustments are necessary. FNS authorization is not required for downward
adjustments. Any adjustments to a State's report shall be reported to FNS in accordance with procedures
established by FNS.
(2) Quarterly report. Each State agency administering the National School Lunch Program shall submit
quarterly reports to FNS as follows:
(i) Each State agency shall submit to FNS a quarterly Financial Status Report (FNS-777) on the use of
Program funds. Such reports shall be postmarked and/or submitted no later than 30 days after the end of each
fiscal year quarter.
(ii) Each State agency shall also submit a quarterly report, as specified by FNS, detailing the disbursement of
performance-based cash assistance described in §210.4(b)(1). Such report shall be submitted no later than 30
days after the end of each fiscal year quarter. State agencies will no longer be required to submit the quarterly
report once all SFAs in the State have been certified. The report shall include the total number of school food
authorities in the State and the names of certified school food authorities.