System of Records Notice (SORN)

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Federal Register / Vol. 73, No. 204 / Tuesday, October 21, 2008 / Notices

CONTESTING RECORD PROCEDURES:

Procedures for the amendment or
correction of records, and for applicants
who want to appeal initial agency
determination appear in 24 CFR part 16.
If additional information is needed,
contact:
(i) In relation to contesting contents of
records, the Departmental Privacy Act
Officer at HUD, 451 Seventh Street,
SW., Room 2256, Washington, DC
20410; and
(ii) In relation to appeals of initial
denials, HUD, Departmental Privacy
Appeals Officer, Office of General
Counsel, 451 Seventh Street, SW.,
Washington, DC 20410.
RECORD SOURCE CATEGORIES:

Purchasers, Brokers, appraisers,
contractors, and HUD employees.
EXEMPTIONS FROM CERTAIN PROVISIONS OF THE
ACT:

None.
[FR Doc. E8–24936 Filed 10–20–08; 8:45 am]
BILLING CODE 4210–67–P

DEPARTMENT OF HOUSING AND
URBAN DEVELOPMENT
[Docket No. FR–5130–N–32]

Privacy Act; Notification of an
Amendment to an Existing Privacy Act
System of Records, Housing
Counseling System Client Activity
Reporting System
Office of the Chief Information
Officer, HUD.
ACTION: Notification of Amendment to a
Privacy Act System of Records, Housing
Counseling System (HCS)/Client
Activity Reporting (CAR) System.

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AGENCY:

SUMMARY: HUD proposes to amend one
of its system of records subject to the
Privacy Act of 1974 (5 U.S.C. 552a), as
amended. HCS/CAR contains detailed
characteristics of housing counseling
clients that receive specific services
from HUD-approved counseling
agencies. The previous system of
records was published at 78 FR 17366.
The Department is modifying the system
of records to include new capabilities
for the system and to include a new
‘‘Purpose’’ captions, and an expansion
on other captions for additional
clarification purposes, to rename a new
system manger in order to accurately
identify the official responsible for
managing the system. Additionally,
updates are applied to the ‘‘Routine
Use’’ caption, to expand the use of data
to HUD approved entities for the
purpose of conducting research and
evaluation studies directly related to the

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17:06 Oct 20, 2008

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participation and outcome of HUD’s
Housing Counseling Programs.
DATES: Effective Date: This action shall
be effective without further notice on
November 20, 2008 unless comments
are received that would result in a
contrary determination.
Comments Due Date: November 20,
2008.
ADDRESSES: Interested persons are
invited to submit comments regarding
this notice to the Rules Docket Clerk,
Office of General Counsel, Department
of Housing and Urban Development,
451 Seventh Street, SW., Room 10276,
Washington, DC 20410–0500.
Communications should refer to the
above docket number and title. A copy
of each communication submitted will
be available for public inspection and
copying between 8 a.m. and 5 p.m.
weekdays at the above address.
FOR FURTHER INFORMATION CONTACT:
Donna Robinson-Staton, Departmental
Privacy Act Officer, 451 Seventh Street,
SW., Room 2256, Washington, DC
20410, Telephone Number (202) 402–
8047. (This is not a toll-free number.) A
telecommunication device for hearingand speech-impaired individuals (TTY)
is available at (800) 877–8339 (Federal
Information Relay Service).
SUPPLEMENTARY INFORMATION: Pursuant
to the Privacy Act of 1974 (5 U.S.C.
552a), as amended notice is given that
HUD proposes to establish a new system
of records as identified as HCS Client
Reporting System.
Title 5 U.S.C. 552a(e)(4) and (11)
provide that the public be afforded a 30day period in which to comment on the
new system of records.
The new system report was submitted
to the Office of Management and Budget
(OMB), the Senate Committee on
Governmental Affairs, and the House
Committee on Government Reform
pursuant to paragraph 4c of Appendix 1
to OMB Circular No. A–130, ‘‘Federal
Responsibilities for Maintaining
Records About Individuals,’’ July 25,
1994 (59 FR 37914).
Authority: 5 U.S.C. 552a 88 Stat. 1896; 42
U.S.C. 3535(d).
Dated: October 10, 2008.
Lisa Schlosser,
Chief Information Officer.
HUD/HS–22
SYSTEM NAME:

Housing Counseling System (HCS)
with a sub-module as a database naming
Client Activity Report System (CARS)
SYSTEM LOCATION:

HUD Headquarters, Washington DC
and Field Offices. In addition to these

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offices, HUD-approved counseling
agencies in many cities, both voluntary
and grant awarded by HUD, maintain
files of this type. To determine whether
such an agency exists in a particular
city, contact the nearest HUD field
office.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:

This system contains records of
individuals who have been referred;
individuals who have been or are
receiving counseling; assistance with
housing problems and financial
problems; and individuals seeking debt
and mortgage information.
CATEGORIES OF RECORDS IN THE SYSTEM:

This system contains records on the
counseling agency profiles, grant award
processes and client counseling
performances. It contains information
on the clients participating in the
program; such as, name, address,
household demographics (age, gender,
race, ethnicity, income, assets, marital
status, education, current work status,
number of dependents, living situation
and costs); financial information (gross
monthly income, amount in savings,
amount in retirement accounts, monthly
rent paid, monthly utilities paid,
mortgage payment status); Social
Security Number, homeownership
status, program status information,
counseling agency ID, employment
history of counselor, Born in U.S.,
English as primary language,
homeownership status, foreclosure
status; name, address, and telephone
numbers of two relatives or friends for
future follow-up.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

Section 106(a) of the 1968 Housing
Act; 12 U.S.C. 1701.
PURPOSE:

Is to administer Housing Counseling
Assistance to enable anyone who wants
to (or already does) rent or own
housing—whether through a HUD
program, a Veterans Affairs program,
other Federal programs, a State or local
program, or the regular private market—
to get the counseling they need to make
their rent or mortgage payments and to
be a responsible tenant or owner in
other ways. The counseling is provided
by HUD-approved housing counseling
agencies.
Three strategic goals undergird the
programs: (1) To improve the quality of
renter and homeowner education, (2) to
develop a reliable stream of funding and
resources for counseling agencies, and
(3) to enhance coordination among local
housing providers. HUD intends that
these strategies together will create a

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Federal Register / Vol. 73, No. 204 / Tuesday, October 21, 2008 / Notices
new expectation among mortgage
lenders and insurers, homebuilders, real
estate brokers, nonprofit organizations,
and government agencies: to make
counseling an integral part of services
for potential renters and homebuyers.

NOTIFICATION PROCEDURE:

ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:

RECORD ACCESS PROCEDURES:

See Routine Uses paragraphs in
prefatory statement. Other routine uses:
• For Pooling current agency contact
information for the public awareness,
monitoring agency grant spending,
monitoring agency performance in
client counseling;
• To HUD systems such as, CHUMS,
and Office of the Chief Financial Officer
(CFO) to allow lending institutions
verification of HUD programs for
agencies;
• To the Office of Policy
Development and Research, individual
under contract with funds provided by
HUD for the preparation of studies and
statistical reports directly related to the
management of HUD’s Housing
Counseling Program.
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:

All documents are stored
electronically in secure locations—there
will be no retaining of paper copies.
SAFEGUARDS:

During the counseling process and the
retention period, records are maintained
in confidential files with access limited
to those whose official duties require
access. Data transmitted from agencies
will have SSN and other client
identification data encrypted to conceal
this information. Access to the system is
password/ID controlled.

For information, assistance, or inquiry
about existence of records, contact the
Privacy Act Officer at the appropriate
location, in accordance with 24 CFR
part 16.
The Department’s rules for providing
access to records to the individual
concerned appear in 24 CFR part 16. If
additional information or assistance is
required, contact the Privacy Act Officer
at the appropriate location.
CONTESTING RECORD PROCEDURES:

The Department’s rules for contesting
the contents of records and appealing
initial denials, by the individual
concerned, appear in 24 CFR part 16. If
additional information or assistance is
needed, it may be obtained by
contacting:
(i) In relation to contesting contents of
records, the Departmental Privacy Act,
Department of Housing and Urban
Development, 451 Seventh Street SW.,
Room 2256, Washington, DC 20410
(ii) in relation to appeals of initial
denials, the HUD Departmental Privacy
Appeals Officers, Office of General
Counsel, Department of Housing and
Urban Development, 451 Seventh Street
SW., Washington, DC 20410.
RECORD SOURCE CATEGORIES:

Information in this system of records
is: (1) Supplied directly by the
individual, and/or (2) supplied by
Housing Counseling Agency, and/or (3)
supplied by HUD system users.
EXEMPTION FROM CERTAIN PROVISIONS OF THE
ACT:

None.
[FR Doc. E8–24938 Filed 10–20–08; 8:45 am]
BILLING CODE 4210–67–P

RETRIEVING:

Name, Case Number, Client property
address

DEPARTMENT OF HOUSING AND
URBAN DEVELOPMENT

RETENTION AND DISPOSAL:

[Docket No. FR–5130–N–33]

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Counseling records are maintained by
the counseling agency for as long as the
individual being counseled participates
in the program and up to five (5) years
thereafter. The Department may
maintain summary records of the
counseling for as long as the individual
being counseled lives in HUD-insured
or assisted property.
SYSTEM MANAGER(S) AND ADDRESS:

George Grotheer, Program Manager,
Single Family Housing Program Support
Division, HUPH 451 Seventh Street,
SW., Room 9274, Washington, DC
20410. Phone: 202–402–2294

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Privacy Act; Notification of the
Establishment of a New Systems of
Records, Nonprofit Data Management
System
Office of the Chief Information
Officer, HUD.
ACTION: Establishment of a new Privacy
Act System of Records, Nonprofit Data
Management System.
AGENCY:

SUMMARY: The Department of Housing
and Urban Development (HUD)
proposes to establish a new record
system to add to its inventory of systems
of records subject to the Privacy Act of

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62523

1974 (5 U.S.C. 552a), as amended. The
proposed new system of record is the
Single Family Nonprofit Data
Management System (NPDMS)
developed by the Office of Single
Family Housing. NPDMS will be used as
an automated we-based tool used to
manage the Nonprofit program
activities. The application will be used
to improve the application,
recertification, and reporting process for
organizations that participate in HUD
Federal Housing Administration (FHA)
Nonprofit Program activities and will be
used to assist HUD staff with the daily
administration of these programs.
DATES: Effective Date: This action shall
be effective without further notice on
November 20, 2008 unless comments
are received that would result in a
contrary determination.
Comments Due Date: November 20,
2008.
Interested persons are
invited to submit comments regarding
this notice to the Rules Docket Clerk,
Office of General Counsel, Room 10276,
Department of Housing and Urban
Development, 451 Seventh Street, SW.,
Washington, DC 20410.
Communications should refer to the
above docket number and title. A copy
of each communication submitted will
be available for public inspection and
copying between 8 a.m. and 5 p.m.
weekdays at the above address.
FOR FURTHER INFORMATION CONTACT:
Donna Robinson-Staton, Departmental
Privacy Act Officer, Department of
Housing and Urban Development, 451
Seventh St., SW., Room 4178,
Washington, DC 20410, Telephone
Number (202) 402–8073. (This is not a
toll-free number.) A telecommunication
device for hearing- and speech-impaired
individuals (TTY) is available at 1–800–
877–8339 (Federal Information Relay
Service).
ADDRESSES:

Pursuant
to the Privacy Act of 1974 (5 U.S.C.
552a), as amended, notice is given that
HUD proposes to establish a new system
of records as identified as the NPDMS.
Title 5 U.S.C. 552a(e)(4) and (11)
provide that the public be afforded a 30day period in which to comment on the
new system of records, and require
published notice of the existence and
character of the system of records.
The new system report was submitted
to the Office of Management and Budget
(OMB), the Senate Committee on
Governmental Affairs, and the House
Committee on Government Reform
pursuant to paragraph 4c of Appendix 1
to OMB Circular No. A–130, ‘‘Federal
Agency Responsibilities for Maintaining

SUPPLEMENTARY INFORMATION:

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