SUPPORTING STATEMENT FOR THE
EVALUATION OF THE DP18-1801 HEALTHY SCHOOLS PROGRAM
PART A
Submitted by:
Sarah M. Lee, PhD
School Health Branch
Division of Population Health
National Center for Chronic Disease Prevention and Health Promotion
4770 Buford Hwy, NE Mail stop K78
Atlanta,
GA 30341
770-488-6162 (voice); 770-488-5964 (fax)
E-mail:
[email protected]
Centers for Disease Control and
Prevention
Department of Health and Human Services
06/08/2020
BRIEF
EXPLANATION OF PART A SUPPORTING STATEMENT (JUSTIFICATION)
Goal
of the study
The
goal of this evaluation is to examine three selected DP18-1801
Healthy Schools Program (DP18-1801) grantees to provide a complex
picture of implementation activities, context, successes and
challenges, key partnerships, lessons learned, and impact on program
outcomes.
Intended
use of the resulting data
The
Centers for Disease Control and Prevention’s (CDC) School
Health Branch (SHB)
will
use the resulting data to (1) inform stakeholders about
implementation and impact of the 1801 program within State Education
Agencies (SEAs), Local Education Agencies (LEAs), and schools, and
(2) improve the quality of programming implemented to enhance
nutrition, physical activity, and management
of chronic health conditions in schools.
Methods
to be used to collect
data
The
evaluation approach is a multisite, longitudinal, embedded case
study design, consisting of both process and impact components,
focusing on three 1801 state grantees and a subset of their targeted
LEAs and schools. Two primary data collection methods will be used:
(1) key informant interviews (KII), and (2) Web-based surveys. All
data for wave 1 (i.e., fall 2020) will be collected virtually (by
phone or web-based survey) due to the COVID-19 outbreak. Wave 2
(2022) may include virtual and/or in-person data collection, pending
future circumstances.
The
subpopulation to be studied
The
populations and subpopulations included in this evaluation are SEA,
LEA and school staff.
How
data will be analyzed Evaluation
data will be analyzed using a combination of descriptive
quantitative statistics and qualitative thematic analysis
techniques.
A.1 Circumstances Making the Collection of Information Necessary 1
A.2 Purpose and Use of Information Collection 1
A.3 Use of Improved Information Technology and Burden Reduction 3
A.4 Efforts to Identify Duplication and Use of Similar Information 3
A.5 Impact on Small Businesses or other Small Entities 3
A.6 Consequences of Collecting the Information Less Frequently 3
A.7 Special Circumstances Relating to the Guidelines of 5 CFR 1320.5 3
A.8 Comments in Response to the Federal Register Notice & Efforts to Consult Outside the Agency 3
A.9 Explanation of Any Payment or Gift to Respondents 4
A.10 Protection of the Privacy and Confidentiality of Information Provided by of Respondents 5
A.11 Institutional Review Board and Justification for Sensitive Questions 5
A.12 Estimates of Annualized Burden Hours and Costs 5
A.13 Estimates of other Total Annual Cost Burden to Respondents or Record Keepers 7
A.14 Annualized Cost to the Federal Government 7
A.15 Explanation for Program Changes or Adjustments 8
A.16 Plans for Tabulation and Publication and Project Time Schedule 8
A.17 Reason(s) Display of OMB Expiration Date is Inappropriate 9
A.18 Exceptions to Certification for Paperwork Reduction Act Submissions 9
List of Attachments
Attachment 1: Authorizing Legislation
Attachment 2: 60-day Federal Register Notice
Attachment 2a: 60-day Federal Register Notice Response to Comments
Attachment 3: Evaluation Questions and Data Sources for Intensive Evaluation
Attachment 4: State Education Agency Key Informant Interview Guide and Participant Consent
Attachment 5: Local Education Agency Key Informant Interview Guide and Participant Consent
Attachment 6: School Key Informant Interview Guide and Participant Consent
Attachment 7: State Education Agency Web-Based Implementation Survey and Participant Consent
Attachment 8: Local Education Agency Web-Based Implementation Survey and Participant Consent
Attachment 9: School Web-Based Implementation Survey and Participant Consent
Attachment 10: ICF Institutional Review Board Approval Memorandum
The specific aims of this evaluation are as follows:
Identify implementation strategies at the SEA, LEA, and school level as well as barriers and facilitators of the DP18-1801 program implementation to inform program improvement.
Identify the extent to which SEAs developed a strong school health infrastructure throughout the state and among LEAs and schools.
Identify the extent to which SEAs and LEAs supported the development and implementation of school-based health policies and practices.
Identify the extent to which SEAs and LEAs provided quality professional development, training, and technical assistance to LEA and school staff.
Identify the extent to which SEAs increased healthful behaviors and improved the management of chronic health conditions.
Exhibit 1. Data Collection Method and Timing for Data Collection
Data Collection Method |
Program Year 2 |
Program Year 3 |
Program Year 4 |
SEA staff Key informant interviews (KII) |
X |
|
X |
LEA staff KIIs |
X |
|
X |
School staff KIIs |
X |
|
X |
SEA, LEA, and school Implementation Survey |
X |
|
X |
The planned data collection does not involve small businesses or other small entities.
This is a one-time evaluation with two waves of data collection. Two time points are necessary for this evaluation to assess change and progress over time in terms of implementation activities occurring at state, district, and local levels. If we collect data only once, these data would only provide a single snapshot of information without any indication of how school environments changed over the course of the program. Without this study, CDC would not be able to effectively assess implementation of the DP18-1801 program and its impact in schools and students’ health. CDC would also lack information to implement program improvement and corrective actions.
There are no special circumstances. The activities outlined in this package fully comply with all guidelines of 5 CFR 1320.5
As required by 5 CFR 1320.8(d), CDC published a 60-day Notice in the Federal Register on July 25, 2019, Vol. 84, No. 143, pages 35863-35864 (see Attachment 2). One public comment was received on 8/08/2019 and posted on 8/13/2019. The comment recommended that all information should be made public immediately. CDC determined that the comment was not substantive to require a formal response as the evaluation plan is publicly available via this Federal Register Notice (see Attachment 2a).
Name |
Contact Information |
Sarah M. Lee, PhD |
Phone: 770-488-6126[email protected] |
Seraphine Pitt Barnes, PhD |
Phone: 770-488-6115s[email protected] |
Adina Cooper |
[email protected] |
Melissa Fahrenbruch |
[email protected] |
Project Officers |
|
Bridget Borgogna |
[email protected] |
Chris Kissler |
[email protected] |
Jyotsna Blackwell |
[email protected] |
Patricia Patrick |
[email protected] |
Trevor Newby |
[email protected] |
Obtaining high response rates is critical to the rigor of the evaluation. To encourage participation in the evaluation, data collection procedures are designed to be low-burden and modest incentives will be offered to LEA and school staff to compensate them for their time and effort in responding to evaluation activities. Exhibit 3 describes the incentives plan by respondent type and data collection method. ICF will manage and distribute the incentives to participants. No incentives will be provided to State Education Agency participants. Each Local Education Agency (LEA) participant will receive $25.00 (12 units per period) for their participation in the Key Informant Interviews (KIIs) and $20.00 (30 units per period) for participation in the web-based survey. Each school staff will also receive $25.00 (54 units per period) for their participation in the Key Informant Interviews (KIIs) and $20.00 (210 units per period) for participation in the web-based survey. Each school participating in the evaluation (18 units per period) will receive a school supply credit of $100.00. Additionally, all schools that complete the web-based survey by the deadline will be entered in a drawing for school supply credit of $500.00 (2 units per period).
Exhibit 3. Summary of Participation Incentives
Activity |
Incentive |
Recipient |
Unit Cost |
Units Per Period |
Total Cost Per Period |
Total Cost (Period x 2) |
LEA Level |
||||||
LEA Key Informant Interviews |
Gift card |
Respondent |
$25.00 |
12 |
$300.00 |
$600.00 |
LEA Implementation Survey |
Gift card |
Respondent |
$20.00 |
30 |
$600.00 |
$1,200.00 |
School Level |
||||||
School participation |
Supply credit |
School |
$100.00 |
18 |
$1,800.00 |
$3,600.00 |
School key informant interviews |
Gift card |
Respondent |
$25.00 |
54 |
$1,350.00 |
$2,700.00 |
School Implementation Survey |
Gift card |
Respondent |
$20.00 |
210 |
$4,200.00 |
$8,400.00 |
Raffle for supply credit |
School |
$500.00 |
2 |
$1,000.00 |
$2,000.00 |
|
|
|
|
|
|
$9,250.00 |
$18,500.00 |
This evaluation does not collect sensitive, personal, and/or personally identifiable information from participants. Only the name and work email address of the individuals responding to the web-surveys and participating on the interviews will be collected. We will not collect personal information about the individuals entering programmatic data beyond their name and email address.
Privacy Act Determination. CDC and the contractor, ICF, do NOT intend to retrieve nor file information in identifiable form so the Privacy Act does not apply. All data will be collected at the institution (SEA, LEA, school) level. Although the name of the contact person submitting survey data and/or participating in interviews is maintained for each responding organization, the contact person provides information about the program implementation, and not personal information other than stating their official role. The contact person's name and email address will be maintained until the end of the data collection. The name and email address will be used to send the link to the web-survey and for scheduling the interviews. After data collection is complete names and email addresses will be deleted and replaced by the name of the SEA, LEA, or school which the respondent works for. Responses, which will be all pertaining to programmatic activities, will be linked to the name of the institution (i.e., SEA, LEA, or school) only, never to individual respondents.
Safeguards. The information collection involves use of web-based data collection methods. The survey website does use cookies, and access to the web-based survey is only possible using a unique link provided only to the SEA, LEA, or school staff who will complete the survey. ICF will maintain information in secure electronic files that will only be accessible to authorized members of the evaluation team. Electronic files will be stored on secure network servers, and access will be restricted to approved team members identified by user ID and password. Respondent names will NOT be linked any data collected. Names collected for communication via email will be kept separate from data in a different password-protected file on the secure server. The same is true for email addresses.
Consent. Consent forms will include the following: 1) the description and purpose of the data collection, 2) the voluntary nature of participation, including the ability to stop/skip questions at any time, 3) the risks and benefits of participation, 4) the gift for participation and 5) the contact information of the principal investigator.
Interview Consent. The interview consent will be emailed prior to the interview, and the interviewer will also read the consent prior to starting the interview (Attachments 3, 4, and 5). The interviewer will request the interviewee to verbally respond if he/she agrees to participate.
Web-Survey Consent. The survey consent page will appear when the respondent first opens the survey link (Attachments 6, 7, and 8). If the respondent agrees to participate, consent is actively conferred by selecting the “Next” button to start the survey.
Nature of Response. Participation is voluntary and participants can discontinue participation at any time.
Estimated Annualized Burden Hours
Exhibit 4. Estimated Annualized Burden Hours
Type of Respondents |
Form Name |
No. of Respondents |
No. of Responses per Respondent |
Average Burden Per Response (in hours) |
Total Burden (in hours) |
2020 Data Collection (1st Wave) |
|||||
SEA staff |
Web-Survey |
3 |
1 |
1.25 |
3.75 |
Key-Informant Interview |
9 |
1 |
1.25 |
11.25 |
|
LEA staff |
Web-Survey |
30 |
1 |
1.25 |
37.5 |
Key-Informant Interview |
12 |
1 |
1.25 |
15 |
|
School staff |
Web-Survey |
210 |
1 |
1.25 |
262.5 |
Key-Informant Interview |
54 |
1 |
1.25 |
67.5 |
|
Total 1st Wave |
398 |
||||
2022 Data Collection (2nd Wave) |
|||||
SEA staff |
Web-Survey |
3 |
1 |
1.25 |
3.75 |
Key-Informant Interview |
9 |
1 |
1.25 |
11.25 |
|
LEA staff |
Web-Survey |
30 |
1 |
1.25 |
37.5 |
Key-Informant Interview |
12 |
1 |
1.25 |
15 |
|
School staff |
Web-Survey |
210 |
1 |
1.25 |
262.5 |
Key-Informant Interview |
54 |
1 |
1.25 |
67.5 |
|
Total 2nd Wave |
398 |
||||
Total Both Waves |
796 |
Annualized Costs to Respondent
Cost estimates for the SEA and LEA respondents are based on average hourly rates for “managers, all others” reported on the Department of Labor Statistics website for May 20181. Thus, estimates are $41.14 an hour for the SEA staff, and $43.27 an hour for the LEA staff. Cost estimates for the school respondents are based on average hourly rates for “Elementary School Teachers” reported on the Department of Labor Statistics website for May 20182. Thus, estimate is $29.9 an hour for the school staff. Exhibit 5 presents the calculations for the estimated cost of respondent hours. The annual cost to respondents is estimated to be $12,766.9.
Exhibit 5. Estimated Annual Cost to Respondents
Type of Respondents |
Form Name |
Total Burden Hours |
Average Hourly Wage Rate ($) |
Estimated Cost ($) |
2019–2020 Data Collection (1st Wave) |
||||
SEA staff |
Web-Survey |
3.75 |
41.1 |
154.1 |
Key-Informant Interview |
11.25 |
41.1 |
462.4 |
|
LEA staff |
Web-Survey |
37.5 |
43.3 |
1,623.8 |
Key-Informant Interview |
15 |
43.3 |
659.5 |
|
School staff |
Web-Survey |
262.5 |
29.9 |
7,848.8 |
Key-Informant Interview |
67.5 |
29.9 |
2,018.3 |
|
Total 1st Wave ($) |
12,766.9 |
|||
2021–2022 Data Collection (2nd Wave) |
||||
SEA staff |
Web-Survey |
3.75 |
41.1 |
154.1 |
Key-Informant Interview |
11.25 |
41.1 |
462.4 |
|
LEA staff |
Web-Survey |
37.5 |
43.3 |
1,623.8 |
Key-Informant Interview |
15 |
43.3 |
659.5 |
|
School staff |
Web-Survey |
262.5 |
29.9 |
7,848.8 |
Key-Informant Interview |
67.5 |
29.9 |
2,018.3 |
|
Total 2nd Wave ($) |
12,766.9 |
No capital, start-up, or maintenance costs are involved.
This evaluation is one component of a larger project funded under Contract No. 200-2014-61102. The portion of the ICF contract that covers this evaluation is $849,482 over 5 years. To estimate the annual cost of the project to the federal government, we subtracted the cost of the base year of the contract for evaluation planning and design (no data collection or analysis will take place in the base year), bringing the remaining portion of the evaluation to $747,806. We estimated 10% of the remaining total contract cost for recruitment, 40% for data collection, 30% for data management and analysis, and 20% for reporting and dissemination. We divided these totals by the 4 remaining years in the contract to arrive at an average annualized cost for each activity (see Exhibit 6). Thus the annualized contract cost is $186,951.5.
Additional costs will be incurred indirectly by the government in personnel costs of staff involved in oversight of the study and in conducting data analysis. It is estimated that 4 CDC employees will be involved for approximately 20%, 20%, 15%, and 15% of their time at salaries of $63.38, $53.80, $53.80 and $63.38 per hour, respectively. The direct annual costs in CDC staff time will approximate $85,310.32 annually. The total cost for the study over a 36-month period, including the contract cost and federal government personnel cost is $ 816,785.4. The annualized cost to the government for the study will be $272,261.8.
Exhibit 6. Itemized Annual Cost to the Federal Government
Activity |
Annualized Respondent Cost (average across option years 1-4) |
Contract Costs |
|
Recruitment (SEAs, LEAs, schools) |
18,695.15 |
Data collection |
74,780.60 |
Data Management & Analysis |
56,085.45 |
Reporting & Dissemination |
37,390.30 |
Subtotal |
186,951.5 |
CDC Staff Cost |
|
Federal Employee Time Cost – at 20% |
26,367.09 |
Federal Employee Time Cost – at 15% |
19,775.32 |
Federal Employee Time Cost – at 20% |
22,381.66 |
Federal Employee Time Cost – at 15% |
16,786.25 |
Subtotal |
85,310.32 |
Average Annualized Cost |
272,261.8 |
None.
Tabulation
All data collection activities will result in new data sets that can be used in analyses for each of the instruments and measures administered to respondents. The plan for data preparation and management involves the following:
Assessment of nonresponse or missing data
Performance checks of data quality: completeness of data, verify accuracy, check validity and examine summary statistics
Implementation of procedures to address any data quality issues
Quantitative Data
SPSS or STATA will be used for all quantitative analyses. ICF will select appropriate quantitative methods on the basis of the research question, type of outcome variable assessed (i.e., nominal, ordinal, interval, or ratio), completeness of the data, and the need to introduce covariates into the analysis. We will analyze performance and surveillance data obtained from baseline to year 5 of the grant to identify changes in reach and outcomes over time, primarily using tests of proportions or generalized estimating equations for dichotomous outcome variables.
Qualitative Data
Recordings from all interviews will be professionally transcribed and uploaded into MAXQDA qualitative research software. ICF will develop a thematic codebook with deductive codes associated with the evaluation questions and questions from each of the interview and focus group guides. We will apply the thematic codes to all relevant narrative text segments, add relevant inductive codes that arise, and create code reports when coding is complete. Coding will be conducted by a two-person team, following training and practice to establish at least 80% inter-coder reliability, and code the data in preparation for thematic analyses using MAXQDA. We will then review the coded data to identify themes and patterns related to implementation common within and across sites, as well as potential outliers specific to an individual site
Publication
The results from this evaluation will be synthesized into a project report and a scientific manuscript for publication in a peer-reviewed journal.
Project Time Schedule
A three-year clearance is being requested. Exhibit 7 provides detailed list of the activities and time schedule for implementation of this evaluation.
Exhibit 7. Project Activities Time Schedule
Activity |
Apx. months after OMB approval |
Optimal Dates |
2020 Wave 1 – Program Year 2 |
||
Recruit SEAs and schedule interviews and survey deployment |
Prior to approval* |
September 2019 |
Recruit LEAs and schedule interviews and survey deployment |
Upon approval |
July 2020 |
Recruit schools and schedule interviews and survey deployment |
1 month |
August 2020 |
Collect data |
1 – 4 months |
August – November 2020 |
Clean and analyze data |
3 – 5 months |
October – December 2020 |
Write Wave 1 report |
5 months |
December 2020 |
Activity |
Apx. months after OMB approval |
Optimal Dates |
2022 Wave 2 – Program Year 4 |
||
Schedule second interviews and survey deployment with SEAs |
16 months |
November 2021 |
Schedule second interviews and survey deployment with LEAs |
18 months |
January 2022 |
Schedule second interviews and survey deployment with schools |
18 months |
January 2022 |
Collect data |
18 – 22 months |
January – May 2022 |
Clean and analyze data |
22 – 24 months |
May – July 2022 |
Write Wave 2 report |
25 months |
August 2022 |
Write Final report |
N/A** |
August 2023 |
Write manuscript |
N/A** |
August 2023 |
Not applicable. All data collection instruments will display the expiration date for OMB approval of the information collection.
Not applicable. There are no exceptions to the certification.
References
Murray, N. G., Low, B. J., Hollis, C., Cross, A. W., & Davis, S. M. (2007). Coordinated school health programs and academic achievement: A systematic review of the literature. Journal of School Health, 77(9), 589–600. https://doi.org/10.1111/j.1746-1561.2007.00238.x.
Rasberry, C. N., Slade, S., Lohrmann, D. K., & Valois, R. F. (2015). Lessons Learned From the Whole Child and Coordinated School Health Approaches. Journal of School Health, 85(11), 759–765. https://doi.org/10.1111/josh.12307.
Chiang, R. J., Meagher, W., & Slade, S. (2015). How the Whole School, Whole Community, Whole Child Model Works: Creating Greater Alignment, Integration, and Collaboration Between Health and Education. Journal of School Health, 85(11), 775–784. https://doi.org/10.1111/josh.12308.
Bureau of Labor Statistics. (May 2017) Occupational Employment and Wages. http://www.bls.gov/oes/current/oes119151.htm. Accessed 15 February, 2019.
1 Bureau of Labor Statistics. Occupational Employment and Wages, May 2018. https://www.bls.gov/oes/current/oes119199.htm. Accessed March, 2019.
2 Bureau of Labor Statistics. Occupational Employment and Wages, May 2018. https://www.bls.gov/oes/current/oes252021.htm. Accessed March, 2019. Annual salary was divided by 2,080 hours which is the standard used by the Bureau of Labor Statistics for calculating hourly wages.
File Type | application/vnd.openxmlformats-officedocument.wordprocessingml.document |
File Title | Information Collection Request Procedures |
Author | Centers for Disease Control and Prevention, Agency for Toxic Sub |
File Modified | 0000-00-00 |
File Created | 2021-01-15 |