Crash Report Sampling System (CRSS)

Forms and Documents

Document Name	Status
2019 CRSS 30 FRN.pdf Supplementary Document	2019-10-30
2019-CRSS 60 FRN.pdf Supplementary Document	2019-10-30
20191018-CRSS-PartA.DOCX Supporting Statement A	2019-10-30
20191018-CRSS-PartB.DOCX Supporting Statement B	2019-10-30

IC Document Collections

IC ID	Document Title	Status
238347	Manual	New
238346	Web Service	New
238344	State Website	New
238343	EDT (Maintenance)	New
218333	EDT (Implementation)	Modified

ICR Details

OMB Control No: 2127-0714	ICR Reference No: 201910-2127-002
Status: Active	Previous ICR Reference No: 201601-2127-001
Agency/Subagency: DOT/NHTSA	Agency Tracking No:
Title: Crash Report Sampling System (CRSS)
Type of Information Collection: Extension without change of a currently approved collection	Common Form ICR:  No
Type of Review Request: Regular
OIRA Conclusion Action: Approved without change	Conclusion Date: 12/17/2019
	Date Received in OIRA: 10/30/2019
Terms of Clearance:

	Inventory as of this Action	Requested	Previously Approved
Expiration Date	12/31/2022	36 Months From Approved	12/31/2019
Responses	98	0	840
Time Burden (Hours)	35,680	0	7,280
Cost Burden (Dollars)	0	0	0

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Abstract: The Crash Report Sampling System (CRSS) collects data from police-reported crashes involving all types of motor vehicles, pedestrians, and cyclists; this includes property damage only crashes as well as those resulting in injuries and fatalities. CRSS obtains its data from a nationally representative probability sample selected from the estimated six million police-reported crashes that occur annually in the United States. By focusing attention on police-reported crashes, CRSS concentrates on the crashes of greatest concern to the highway safety community and the general public. CRSS depends on the voluntary participation and cooperation of State and law enforcement agencies. This allows the National Highway Traffic Safety Administration (NHTSA) and its contractors to access the crash reports to review, list, and categorize the crashes. The crash reports provide essential data: detailed information regarding the location of the crash, the vehicles, and the people involved. The reports are official local and State government forms that include the location of the crash and the pre-crash environment, explains the number and types of vehicles involved as well as describing the persons, injuries and other variables to express how the person was involved in the crash. No personally identifiable information is collected or released via the CRSS program. Selected crashes are released to the public in the annual CRSS file following quality control processes conducted by NHTSA. These data files are used by NHTSA and the general public for highway safety research purposes.

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Authorizing Statute(s): PL: Pub.L. 89 - 563 106, 108, 112 Name of Law: National Traffic and Motor Vehicle Safety Act of 1966
  

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	84 FR 33314	07/12/2019
30-day Notice:	Federal Register Citation:	Citation Date:
	84 FR 57157	10/24/2019
Did the Agency receive public comments on this ICR? Yes

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Number of Information Collection (IC) in this ICR: 5

IC Title	Form No.	Form Name
Manual
EDT (Implementation)
EDT (Maintenance)
Web Service
State Website

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ICR Summary of Burden

	Total Approved	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	98	840	0	0	-742	0
Annual Time Burden (Hours)	35,680	7,280	0	0	28,400	0
Annual Cost Burden (Dollars)	0	0	0	0	0	0

Burden increases because of Program Change due to Agency Discretion: No

Burden Increase Due to:

Burden decreases because of Program Change due to Agency Discretion: No

Burden Reduction Due to:

Short Statement: The total burden hour estimate of 35,680 hours represents an increase of 28,400 hours over the previously estimated burden of 7,280 hours. The change in burden hours represents a recalculation designed to more accurately estimate the time required to comply with the collection. The previous calculation was estimated prior to CRSS’s implementation and didn’t take into account the burden of establishing and maintaining cooperation with police jurisdictions and State agencies, to access crash report data. Additional administrative processes and more formalized arrangements which are in place to protect personal identifiable information have been encountered while establishing CRSS. Additionally, the CRSS data collection efforts involves a variety of methods to access crash reports, both manual and electronic processes which were unknown at the prior submission. While CRSS leverages new technology to reduce the burden on respondents wherever possible, initial CRSS burden estimates were calculated based on assumptions rooted in the legacy National Automotive Sampling System General Estimates System (NASS GES) that CRSS has since replaced. With increasing concerns related to liability and privacy protection, police jurisdictions have in many cases implemented stringent and time-consuming oversight requirements related to accessing crash reports. These additional needs include but are not limited to requiring respondent representatives be present while the CRSS sampler is reviewing the crash reports during collection site visits. Administrative burdens such as making paper copies of crash reports and/or uploading electronic crash reports for the CRSS sampler to access when the police jurisdiction is not able to provide a physical work space is also included in the burden estimate. Additionally, the process of establishing cooperation is taking more time than it did under NASS GES with police jurisdictions taking more time to verify the purpose and intent of the program and frequently seeking approval from police chiefs and local legal counsel before providing access. Respondent jurisdictions are now frequently reviewing the CRSS contractor’s statement of work, consulting legal counsel, and requiring specific memoranda of understanding with NHTSA prior to agreeing to participate in the program. These additional activities germane to establishing cooperation and managing manual data collection activities were not anticipated when the original CRSS burden estimate was developed.

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Annual Cost to Federal Government: $2,846,491

Does this IC contain surveys, censuses, or employ statistical methods? Yes Part B of Supporting Statement

Does this ICR request any personally identifiable information (see OMB Circular No. A-130 for an explanation of this term)? Please consult with your agency's privacy program when making this determination.     No

Does this ICR include a form that requires a Privacy Act Statement (see 5 U.S.C. §552a(e)(3))? Please consult with your agency's privacy program when making this determination.     No

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? Uncollected

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 10/30/2019

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