DOE F 413.31 HPwES Sponsor Annual Report Template

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Overview

1. Read Me First
2. Annual Report
3. V1.5 Compliance Report

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Sheet 1: 1. Read Me First

OFFICE OF MANAGEMENT AND BUDGET CONTROL NUMBER: 1910-5184

1. READ ME FIRST

I- About the Home Performance with ENERGY STAR Annual Report

As a Home Performance with ENERGY STAR (HPwES) Sponsor, one of your partnership commitments is to provide an annual update on program activities. The U.S. Department of Energy (DOE) is interested in gathering information on CY2018 results as well as plans for CY2019. The 2018 Annual Report will also verify your program's compliance with Version 1.5 of the Sponsor Guide. Compliance questions this year appear in the V1.5 Compliance Report tab of this workbook. Data analysis from this report will help support program development and growth on the local, regional and national levels. Please answer the questions based on the data you normally collect and information that is readily accessible. If your program does not have the data to respond to specific questions, answers may be left blank. Supporting definitions are provided for questions marked with d. A complete list of all the definitions is also below. You are encouraged to provide further clarifying comments if applicable in green comment boxes in Column O of the "Annual Report" tab. Please direct any questions or feedback to your HPwES Account Manager. Please complete this form by Wednesday, February 15, 2019 and submit it by email to [email protected].

II- About the Annual Report Template

This Excel-based template is designed to enable data pre-population using Sponsors' responses from the 2017 Annual Data Call. Hopefully this will help save Sponsors time by only requiring a review and possible edit/update for those questions. Questions with prepopulated answers will be denoted with a (P). The response fields of questions for which information would be appreciated will appear orange. The template is structured around 3 tabs: (1) READ ME FIRST, (2) Annual Report, and (3) V1.5 Compliance Report. To enable smoother data transfer once we receive the report, we request that you please do not delete tabs, change formulas, or change cell locations.

III. The Suggested Flow

IV- Navigating the Annual Report Tab

To support navigating the Annual Report Tab, questions are grouped by section in a way that it could be expanded or hidden by the user. Clicking on the small "1" highlighted by the red circle below will hide all questions. And clicking on the small "2" highlighted by the red circle below will expand all questions. Clicking the small "+" and "-" signs on the left margin will expand and hide questions within each section.

V- Supporting Definitions

Average Invoice Cost

The average total cost for a completed HPwES project including homeowner contribution, incentives, and other rebates. Average invoice cost is calculated by dividing the total completed project invoice costs by the number of HPwES projects completed.

Calibrate Predicted Energy Savings

In this context, we want to know if your predicted energy savings are adjusted, calibrated, or "trued up" compared to actual historical energy consumption data for any or all of your projects. This procedure could be as formal as using BPI-2400 protocols to adjust the whole building energy model on a per project basis, or as simple as asking the homeowner what they pay for heating annually and double-checking that the predicted energy savings seem realistic. This is our first attempt at understanding how the market addresses this issue, so providing an explanation of your process in the comments field would be helpful, but is not required.

Certificates

Documents the improvements, as well as the organizations and companies involved in the home performance project offered by the HPwES Sponsor. Certificates can offer the homeowner proof that energy improvements have been made to their home – which may contribute to improving the house’s future re-sale value.

Connected Thermostat

A thermostat which is connected to the internet.

Cooperative Advertising

A form of cost sharing where the total cost of advertising is shared by more than one party who may benefit from the advertising. HPwES cooperative advertising costs are typically shared between the Sponsor and the Participating Contractor. Cost sharing may extend to design fees, collateral production, and traditional media placements as well as more non-traditional initiatives such as participation in trade shows, lawn signs, or other tactics.

Deemed Savings Calculation

An agreed-to (stipulated) engineering algorithm(s) used to calculate the energy and/or demand savings associated with an installed energy efficiency measure. These calculations are developed from common practice that is widely considered acceptable for the subject measure and its specific application. It may include stipulated assumptions for one or more parameters in the algorithm, but typically it requires users to input data associated with the actual installed measure into the algorithm(s). (Source: SEE Action Energy Impact Evaluation Guide).

Deemed Savings Value

An estimate of energy or demand savings for a single unit of an installed energy efficiency measure that (1) has been developed from data sources and analytical methods that are widely considered acceptable for the measure and purpose, and (2) is applicable to the situation being evaluated. Individual parameters or calculation methods can also be deemed; also called stipulated savings value. (Source: SEE Action Energy Impact Evaluation Guide).

Demand

The time rate of energy flow. It is the requirement for energy consumption of energy source(s) by an energy using system at a given instant or averaged over any designated interval of time. Demand usually refers to the amount of electric energy used by a customer or piece of equipment at a specific time, expressed in kilowatts (kW equals kWh/h) but can also refer to natural gas use at a point in time, usually as Btu/hr, kBtu/hr, therms/day, or cubic feet per day (ccf/day). (Source:SEE Action Energy Impact Evaluation Guide).

Direct install

Improvement measures installed under an energy efficiency program design strategy involving the direct installation of measures in customer premises by a contractor sponsored by the program at no cost to the customer. Such programs generally involve one-for-one replacement of existing equipment with more efficient equipment. Note: when direct install measures are limited to improvements that do not alter any of the home's major systems (e.g. light bulbs, aerators, showerheads, power strips, etc.) HPwES considers these installations to be part of the home performance assessment. Measures that alter a major system of the home (e.g. air sealing, duct sealing) and are free of charge to the customer are also considered "direct install" but should be counted as completed projects.

DOE's Weatherization Assistance Program (WAP)

In general, households with income at or below 200% of the poverty level are eligible to participate in the Weatherization Assistance Program. If your state uses a different threshold metric for WAP eligibility, please note that in the comments field.

Geographical area served by your program

Refers to the state, county, city, town, or zip code that your program services. If your program services the majority of a county, town, or zip code please identify it.

Gross site energy savings

An estimate of the total change in energy consumption, consumed at the site (e.g. the home), that is attributed to program-related actions taken by participants in an efficiency program, regardless of why they participated. This is the physical change in energy use from the customer’s perspective after taking into account factors not caused by the efficiency actions (e.g. changes in weather or building occupancy). Gross site energy savings calculations do not account for market effects impacting consumer decisions such as free ridership or spillover. If needed, please see fuel conversion formulas at the end of this tab.

Home Performance Assessment (HPA)

The set of inspections, diagnostics, data collection, analyses, and reporting, needed to initiate a HPwES project with a customer; it results in an HPA summary report including a proposed improvement package.

Income-qualified

Eligibility criteria established for program participation or certain incentives that are based on the homeowner's or the household's income. Income-qualified program offers typically target lower or moderate income homes by offering additional outreach, services, or incentives.

HPwES Project

Encompasses the complete work cycle in which HPwES services are provided to a customer for a specific household. A completed HPwES project includes an HPA, installation of improvement measures, and a final test-out.

Independent third-party QA program

Reflects organizations offering specialized services providing QA at the contractor level. Examples include BPI’s GoldStar program and RESNET's EnergySmart Contractor QA program.

Interactivity

The influence of one technology’s application on the energy required for another application. An example is the reduced heat from internal gains in a home  as a result of replacing incandescent lights with CFLs, and the resulting need to increase space heating from another source, often oil- or gas-fired.

Project Calculator or Worksheet

Sponsors and/or programs sometimes design a custom calculator to generate predicted energy savings for installed measures and projects. Select this choice only if your calculator uses field data for inputs (rather than baseline assumptions) and indicate if your calculator accounts for interactivity of measures. If your calculator does not use field data to determine baseline performance, then select “Deemed Measure Savings” with or without interactivity as appropriate.

QA contractor hired by the program

The Sponsor contracts quality assurance services directly with a vendor who has no other vested interest in the program.

Quality Management System (QMS)

A process-based approach to fulfill the requirements for quality with emphasis on continual improvement and zero-defect production. Refer to the HPwES Sponsor Guide and Reference Manual v1.5 Section 6 and Appendix F for additional information.

The Program is evaluated by a third-party independent evaluator

Third-party program evaluations may be required for regulatory compliance or voluntarily included in the program’s design as a means of demonstrating some level of external oversight. Third-party evaluators may be under contract to the Sponsor or independently contracted through an oversight body like a public utility commission.

Whole Building Energy Modeling

The process of calculating a building’s energy loads and predicting energy consumption for that building based on known data such as the physical characteristics of the building and operating conditions. This process is usually completed using computer software but may also be calculated using manual algorithms. Modeling includes whole building simulations as well as less complex measure-specific calculations.

VI- Fuel Unit Conversion

Some questions request estimated energy savings for 2018 in MMBtu. If needed, users could use the fuel conversion formulas to the right to convert the most common fuel types to MMBtu. By providing the fuel amount in the appropriate cell in column I, the appropriate MMBtu value will be shown in column M. Users will need to copy the values and right click on paste special to paste the values only in the appropriate location in the "Annual Report" tab.

From

To

kWh

MMBtu

0.00

Therms

MMBtu

0.00

Gallons (Oil)

MMBtu

0.00

Propane

MMBtu

0.00

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Sheet 2: 2. Annual Report

OFFICE OF MANAGEMENT AND BUDGET CONTROL NUMBER: 1910-5184

2. ANNUAL REPORT

Sponsor Name

Sponsor ID

Alaska Housing Finance Corporation

Err:504

Account Manager

Year Joined The Program

16Q1 Projects

16Q2 Projects

16Q3 Projects

16Q4 Projects

17Q1 Projects

17Q2 Projects

17Q3 Projects

17Q4 Projects

18Q1 Projects

18Q2 Projects

18Q3 Projects

18Q4 Projects

Production Trend (2015-2018)

2018 Projects

I- Sponsor Organization Information

Comments

Official Sponsor’s Organization Name (as listed on HPwES Partnership Agreement) (P)

Program Name (i.e. public name associated with HPwES platform. Note: program name will be listed on the energystar.gov/hpwes “Find a Program" map) (P)

Program Administrator Type (P)

Other

Mailing Address for Sponsor (P)

Mailing Address for Implementation Contractor (P)

II- Point of Contact (POC) Information

Comments

1st Administrative POC (P)

2nd Administrative POC (P)

Implementation POC (P)

Reporting/Data POC (P)

Marketing POC (P)

Of the POCs listed above, please indicate the primary. (P)

III- Program Background

Comments

1. Provide a brief description of your HPwES program suitable for publication in your Sponsor Profile on websites and presentations. (P)

2. Briefly describe any anticipated changes to your program in the coming year.

3. Provide a list of your HPwES program partners, such as organizations affiliated and/or supporting the local program, including co-marketing partners and organizations your program has authorized to use the HPwES logo. (P)

4. Provide a URL for HPwES program website (Note: This URL will be listed on the energystar.gov/hpwes “Find a Program” map) (P)

5. What is the geographical area d served by the HPwES program? (Indicate state, counties, cities, towns, and/or zip codes) (P)

IV- CY2018 and CY2019 (Projected) HPwES Program Budgets

Comments

When completing this form, reported numbers should be based only on HPwES activities. Data will be used for DOE’s internal analysis, and certain elements will be made public in detail or in aggregate to illustrate regional and/or national trends pertaining to implementation of HPwES programs. If DOE should consider certain data proprietary or confidential, please indicate as such in the comments filed in column "O" of the "Annual Report" tab.

CY2018 Expenditures

CY2019 Budget

6. What is the annual program budget in dollars?

7. What percentage of the annual program budget is spent on program administration (administration, marketing, quality assurance and operational overhead)?

What percentage of the administrative budget is spent on marketing?

What percentage of the administrative budget is spent on quality assurance?

8. What is the total amount spent on incentives (including consumer/contractor incentives, HPwES direct install, market-rate incentives/rebates and subsidies such as non-WAP income-eligible projects)?

V- CY 2018 HPwES PROGRAM SAVINGS

Comments

9. What are the program’s estimated gross site energy savings d for CY2018 (MMBtu)? If needed, please see fuel conversion formulas at the end of the "READ ME FIRST' tab. Reported savings should only be based on HPwES activities.

What percentage of the total savings from Question 9 above were electric savings?

What percentage of the total savings from Question 9 above were from thermal fuels?

10. How are energy savings estimated at the project level? (P)

If using software, which program(s)?

11. What are the average per-project savings (MMBtu)?

12. Is the program regulated by a public utility commission? (P)

13. Is the program evaluated by a third party independent evaluator d? (P)

If applicable, please provide links to any third-party program evaluations.

VI- CY 2018 HPwES PROGRAM DESIGN and RESULTS

Comments

When completing this form, reported numbers should be based only on HPwES activities.

14. Please estimate the percentage of projects completed in CY2018 that included each of the following measures. Note: Any projects with associated measures completed before or after 2018 are not captured. Your estimates will aid the HPwES Team in roughly identifying the measure mix for 2018 completed HPwES projects.

Shell/Envelope

HVAC Repair/Replacement

Smart Thermostat/Technologies

Duct Sealing/Repair/Replacement

Duct Insulation

Water Heating Equipment

Lighting

Ventilation Upgrades

Appliances

Other, please specify

15. What is the average project invoice, including homeowner contribution and rebates?

16. How many income-qualified projects were completed during 2018?

17. How many multifamily units were completed during 2018? See page 32 of the Sponsor Guide (https://www.energystar.gov/ia/home_improvement/downloads/HPwES_Sponsor_Guide_v1-5.pdf) for guidance on multifamily reporting.

#REF!

18. Does your program offer homeowner financing?

#REF!

19. If applicable, what is the total value of your program's loan portfolio?

20. If applicable, what is the average origination amount within your program's loan portfolio?

VII- Workforce

Comments

21. What are the top-two workforce categories or trades most actively participating in your program (Home performance, HVAC, general contractor, etc.)?

#REF!

If you selected “other” please specify.

22. Briefly describe the nature of your workforce (trades, etc.)

VIII- Quality Assurance

Comments

23. Based on your best estimate, what is the average cost for one field inspection including labor, travel, and other miscellaneous expenses?

24. What is the QA field inspection sampling rate? (%)

25. Who conducts the QA field inspections (Sponsor staff, implementation contractor, contracted QA vendor, some combination of these)?

26. Describe the process for receiving and processing customer inquiries and how complaints are addressed (P).

Legend

Still needs to be answered

(P)

Pre-populated using your program responses from the 2017 Annual Report. Please review and edit as appropriate.

d

Definition is provided in the "READ ME FIRST", you will be directed to the definition by clicking on the cell.

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Sheet 3: 3. V1.5 Compliance Report

OFFICE OF MANAGEMENT AND BUDGET CONTROL NUMBER: 1910-5184 Exp. Date: 10/31/19

3. V1.5 Compliance Supplemental

QUESTION

RESPONSE FROM 2017 ANNUAL REPORT

CHANGES IN 2018?

DESCRIPTION OF CHANGES, IF APPLICABLE

1. Describe how your program's Home Performance Assessment d incorporates the following elements: -Customer interview -Review of energy bills, if available -Visual inspection of the home, interior, and exterior -Minimum diagnostic tests -Data collection of building assemblies and mechanical systems

2. Describe what is included in your program's HPA Summary Report. For v1.5 compliance, the following elements should be addressed in a HPA Summary Report: -General customer information -Description of existing conditions -Prioritized list of the proposed recommended improvements -Notice of health and safety related issues -Savings projections

3. Describe how your program's measure installation specifications include, at minimum, the following elements: - Acceptable sequence of installation with consideration for customer needs - Compliance with local building codes, permitting procedures, industry-accepted standards, and manufacturer’s specifications for the materials and equipment being installed -Ventilation requirements as prescribed by industry-accepted standards -Materials and installation techniques consistent with a building science-based approach -Installation worker qualification criteria

4. Describe your test-out procedures and how it includes the following: -Visual inspection of installed measures as specified in the SOW, review of commissioning reports, and diagnostic tests as necessary to confirm that manufacturers’ specifications and industry-accepted standards have been satisfied -Combustion safety checks for all projects where improvements might impact combustion appliance performance -Blower door tests when measures impacting infiltration rates are installed

5. Describe how your Contractor Participation Agreement (CPA) includes at minimum: -Explanation of the agreement -Participating contractor commitments -Marketing and advertising guidelines -Business Practices -Qualifications and credentials -Terms and conditions pertaining to termination

6. Does your program provide training about the value and minimum requirements of HPwES to all participating contractors and employees who provide customer service?

7. What method does your program use to enroll participating contractors who meet the qualifying criteria?

8. Describe how the qualifying criteria and enrollment process for participating contractors in your program include the following elements: -Training and credentialing requirements -Certification of supervisory staff -Ensuring participating contractors have capacity and resources to provide program related services -Compliance with local registration and licensing requirements -Access to qualified installation crews and/or sub-contractors

9. Describe how the program evaluates participating contractor performance and how often feedback is given.

10. Which of the following Quality Assurance options will your program adopt in the coming calendar year? -OPTION 1: Meet minimum requirements for Quality Control -OPTION 2: Implement a Quality Management System

11. Explain how your program's Quality Assurance plan complies with Section 6 of the Sponsor Guide V1.5, as it relates to: - A mechanism for customer feedback - Procedures for conflict resolutions - Procedures for on-site inspection - Procedures for due process and remedial actions

12. Describe how your program uses the Home Performance with ENERGY STAR brand and name in your marketing efforts.

13. Does your program maintain a list of authorized representatives, including participating contractors, who may use the brand and mark in compliance with the ENERGY STAR Brand Book?

Legend

Still needs to be answered

d

Definition is provided in the "READ ME FIRST", you will be directed to the definition by clicking on the cell.

Public reporting burden for this collection of information is estimated to average 6.5 hours per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information.  Send comments regarding this burden estimate or any other aspect of this collection of information, including suggestions for reducing this burden, to Office of the Chief Information Officer, Records Management Division, IM-23, Paperwork Reduction Project (1910-5184), U.S. Department of Energy, 1000 Independence Ave SW, Washington, DC, 20585-1290; and to the Office of Management and Budget (OMB), OIRA, Paperwork Reduction Project (1910-5184), Washington, DC  20503.

Yes

No