Privacy Narrative

Privacy Narrative
National Surveillance of Community Water Systems and Corresponding Populations with the Recommended Fluoridation Level

Title: _______________________________________________________________________________________

Tracy Boehmer, National Fluoridation Engineer, NCCDPHP
Point of Contact: _____________________________________________________________________________
State governments are invited to provide fluoridation status and population data for their state
community water systems (CWS), and fluoride testing level data for fluoride-adjusted CWS through a
CDC Web-based data management tool - Water Fluoridation Reporting Systems (WFRS) or email.
Respondents to the information collection are state fluoridation managers or other state government
officials designated by the state dental director or drinking water administrator.
The data collection does not involve collecting sensitive or personally identifiable information. CDC's
Privacy Office has reviewed this submission and determined that the Privacy Act does not apply.
Invitations to participate in the data collection are located in attachments 2b-2d.
CDC hosts WFRS, a Web-based enterprise application maintained on a secure CDC server. It has
completed a security assessment and has an authority to operate (ATO). WFRS adheres to all federal,
HHS, and/or CDC IT security policies and procedures. WFRS is an authenticated access data
application so only designated users can enter data for state programs. States designate the users and
create an authenticated password. CDC keeps the password and other information private and secure
to the extent permitted by law. WFRS Administrators cannot view user password credentials.
Only approved members of the project team at CDC and the direct contractor, personnel hired by
Northrop Grumman, have access to the data collected.
CDC will maintain information collected in WFRS and published on the CDC website so that states
and the public have historical fluoride surveillance data. CDC will retain records in accordance with
the applicable CDC records control schedule. It has a plan in place to implement, in the unspecified
future, a National Archives and Records Administration (NARA) archive in compliance with
requirements on records before the WFRS application is retired.

C/I/O Approvals:
Information Systems Security Officer

Cynthia
Allen -S

Digitally signed by
Cynthia Allen -S
Date: 2019.09.20
15:25:46 -04'00'

Associate Director for Science

Lawrence
Barker -S

Digitally signed by
Lawrence Barker -S
Date: 2019.09.20
08:31:42 -04'00'