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pdfUnited States
Department of
Agriculture
Federal Crop
Insurance
Corporation
Document and
Supplemental
Standards
Handbook
2020 and Succeeding Crop Years
FCIC-24040
(06-2019)
FCIC-24040-01
(11-2019)
THIS PAGE IS INTENTIONALLY LEFT BLANK
UNITED STATES DEPARTMENT OF AGRICULTURE
RISK MANAGEMENT AGENCY
KANSAS CITY, MISSOURI 64133
TITLE: 2020 DOCUMENT AND
SUPPLEMENTAL STANDARDS
HANDBOOK
EFFECTIVE DATE: 2020 and Succeeding
Crop Years
NUMBER: FCIC 24040-01
SUBJECT:
OPI: Product Administration and Standards
Division
ISSUE DATE: November 22, 2019
2020 Document and Supplemental Standards
Handbook
APPROVED:
/s/ John W. Underwood
for
Deputy Administrator for Product Management
REASON FOR ISSUANCE
This handbook provides the official FCIC approved form standards and procedures for use in the sale
and service of any eligible Federal crop insurance policy; required statements and disclosures; and the
standards for submission and review of non-reinsured supplemental policies in accordance with the
Standard Reinsurance Agreement for the 2020 and succeeding crop years.
November 2019
FCIC 24040-01
TP-1
SUMMARY OF CHANGES
The chart below identifies significant changes or modifications from prior issuances of the DSSH.
Minor changes and corrections are not included in this listing. Affected forms must be modified to
include these changes by December 31, 2019 and are effective for policies with a contract change date
after the directive’s publication.
REFERENCE
VERSION
Throughout
Para. 5
Previous Exhibits
2-6, and 10
Exhibits 1-15
24040
24040-01
24040
Exhibit 19
Exhibit 24
Exhibit 24
24040
24040
24040-01
Exhibit 25
Exhibit 32
24040
24040
Exhibit 38
24040
Exhibit 46
24040
24040
DESCRIPTION OF ADDITIONS, DELETIONS, CHANGES OR
CLARIFICATIONS
Updated links throughout handbook
Updated link for Civil Rights
Incorporated into applicable paragraphs within handbook
Renumbered and/or reserved for those that were incorporated into
handbook
Incorporated VFR additions to BFR application form standard
Added MCEU and Dual Use items to Acreage Report form standard
Added Point of Reference for Apiculture and PRF and addition to Native
Sod Required statement to Acreage Report form standard. Changed
Options, Elections, or Endorsements and Unit Structure Code to be NonSubstantive for certain policy types.
Added MCEU items to Summary of Coverage form standard
Changed verbiage in a Required Statement on the Transfer of Coverage and
Right to Indemnity form standard
Changed Identification Number Type to Substantive as stated in previous
release of DSSH, and added Explanation Reasons for Request in 2N of
RMA Regional Office Determined Yield Request form standard
Removed Macadamia Orchard Inspection Report form standards and
reserved the exhibit number
CONTROL CHART
TP
Page(s)
TC Page(s)
Text Pages
Exhibit Pages
Date
Directive Number
Remove
1-2
-
2-3
62-65
June 2019
FCIC 24040
Insert
1-2
-
2-3
62-65
November 2019
FCIC 24040-01
Current
1-2
November 2019
FCIC 24040-01
1
June 2019
FCIC 24040
2-3
November 2019
FCIC 24040-01
30-61
June 2019
FCIC 24040
62-65
November 2019
FCIC 24040-01
66-143
June 2019
FCIC 24040
1-3
4-29
FILING INSTRUCTIONS
This directive is effective on the date issued and will remain in effect until superseded or slip-sheeted.
RMA will amend this directive to administer programs reinsured by FCIC under authority of the
Federal Crop Insurance Act, 7 U.S.C. 1502 et. seq. FCIC-24040 Document and Supplemental
Standards Handbook issued October 2018 is superseded by this directive.
November 2019
FCIC 24040-01
TP-2
TABLE OF CONTENTS
PART 1 GENERAL INFORMATION AND RESPONSIBILITIES
1
2
3
4
5
6
7
8-200
General Information ........................................................................................................1
AIP Responsibilities ........................................................................................................3
RMA Responsibilities .....................................................................................................3
Acronyms and Definitions...............................................................................................3
Title VI of the Civil Rights Act of 1964 ..........................................................................3
The Privacy Act of 1974..................................................................................................4
Freedom to E-File ............................................................................................................4
(Reserved) .......................................................................................................................5
PART 2 NON-REINSURED SUPPLEMENTAL CROP INSURANCE POLICIES
201
General Information ........................................................................................................6
202
Submission Requirements ...............................................................................................6
203
Review of NRS Crop Insurance Policies ........................................................................6
204-300 (Reserved) ..........................................................................................................................6
PART 3 FORM STANDARDS OPERATING POLICY
301
302
303
304
305
306
307-400
Form Development ..........................................................................................................7
Substantive v. Non-Substantive ......................................................................................7
Combined Form Standards ..............................................................................................7
Signatures ........................................................................................................................7
Interest Rates ...................................................................................................................8
Required Statements ........................................................................................................8
(Reserved) .......................................................................................................................8
PART 4 GENERAL FORM STANDARDS
401
Form Style .......................................................................................................................9
402
Identification Numbers ....................................................................................................9
403
Person Types .................................................................................................................10
404
Substantial Beneficial Interest Holder ...........................................................................10
405
Agent/Loss Adjuster Code ............................................................................................11
406
State and County Name .................................................................................................11
407
AIP Name and Address .................................................................................................11
408
Street and/or Mailing Address .......................................................................................11
409
City, State, Zip Code .....................................................................................................11
410
Added County Election .................................................................................................11
411
Landlord/Tenant Insuring Other’s Share .......................................................................12
412
Price Election ................................................................................................................12
413
Options, Elections, or Endorsements ............................................................................12
414
Actuarial Fields .............................................................................................................13
415-500 (Reserved) ........................................................................................................................13
June 2019
FCIC 24040
TC- 1
TABLE OF CONTENTS
PART 5 GENERAL REQUIRED STATEMENTS AND DISCLOSURES
501
RMA Privacy Act Statement – Collection of Information and Data .............................14
502
RMA Certification Statement ........................................................................................15
503
RMA Non-Discrimination Statement ............................................................................15
504
USDA Multiple Benefit Statement ................................................................................17
505
Native Sod .....................................................................................................................17
506
Conservation Compliance – Exception .........................................................................17
507
Conditions of Acceptance Statement.............................................................................18
508-600 (Reserved) ........................................................................................................................18
PART 6 AIP REQUIRED STATEMENTS AND DISCLOSURES
601
Anti-Rebating Certification Statement ..........................................................................19
602
Covenant Not to Sue Statement (Covenant) ..................................................................19
603
Non-Disclosure Statements (NDS)................................................................................20
604
Conflict of Interest (COI) Disclosure Statements..........................................................21
605
Annual Controlled Business Certification .....................................................................26
606-700 (Reserved) ........................................................................................................................29
FORM STANDARD EXHIBITS
General Statements and Disclosures
1 Conservation Compliance- Exception .....................................................................................30
2 Conditions of Acceptance Statements......................................................................................34
3 Request for Administrative Reinstatement ..............................................................................35
AIP Statements and Disclosures
4 Anti-Rebating Certification......................................................................................................37
5 Approved Insurance Provider Non-Disclosure Statement .......................................................38
6 Individual Non-Disclosure Statement ......................................................................................40
7 Conflict of Interest ...................................................................................................................41
8 Individual Controlled Business Certification ...........................................................................43
9 Affiliate Controlled Business Certification..............................................................................45
10-15
Reserved ........................................................................................................................46
Policy Forms
16 Application ...............................................................................................................................47
17 Supplemental Coverage Option Endorsement .........................................................................49
18 STAX Application ...................................................................................................................50
19 BFR and VFR Application.......................................................................................................52
20 Policy Cancellation ..................................................................................................................56
21 Policy Transfer/Application .....................................................................................................57
22 Policy Change ..........................................................................................................................59
23 Social Security Number and Employer Identification Number Reporting ..............................62
24 Acreage Report ........................................................................................................................63
25 Summary of Coverage (Schedule of Insurance) ......................................................................66
26 Policy Confirmation (Policy Declaration) ...............................................................................68
27 Power of Attorney ....................................................................................................................69
June 2019
FCIC 24040
TC- 2
TABLE OF CONTENTS
FORM STANDARD EXHIBITS (continued)
Policy Forms (continued)
28 Assignment of Indemnity .........................................................................................................71
29 Continuous Hail and Fire Exclusion Option ............................................................................73
30 Annual Request to Exclude Hail and Fire ................................................................................76
31 High-Risk Land Exclusion Option...........................................................................................78
32 Transfer of Coverage and Right to an Indemnity ....................................................................80
33 Withdrawal Claim for Indemnity .............................................................................................83
34 Request for RMA Assigned Identification Number ................................................................84
35 Request to Waive Administrative Fee for Limited Resource Farmer ......................................86
36 Unit Division Option................................................................................................................88
37 New Producer Certification .....................................................................................................90
Category B, C, and D Forms
38 RMA Regional Office Determined Yield Request ..................................................................91
39 Production Report ....................................................................................................................94
40 Actual Production History Database ........................................................................................96
41 Summary of Revenue History Database ..................................................................................98
42 Revenue Report ......................................................................................................................100
43 Agreement to Combine Optional Units .................................................................................102
44 Producer’s Pre-Acceptance Worksheet ..................................................................................105
45 Perennial Crop Pre-Inspection Report ...................................................................................107
46 Reserved .................................................................................................................................111
47 Florida Citrus Fruit Producer’s Pre-Acceptance Worksheet ..................................................112
48 Florida Citrus Fruit Perennial Crop Pre-Acceptance Inspection Report ................................114
49 Weighted Average Age/Density Worksheet ..........................................................................118
50 Forage Production Underwriting Report................................................................................119
51 Hybrid Seed Yield Request ....................................................................................................120
52 Irrigated Practice Guidelines ..................................................................................................121
Loss Adjustment Forms
53 Loss Adjustment Certification Form......................................................................................124
54 Loss Adjustment Self-Certification Replant Worksheet ........................................................127
55 Loss Adjustment Claim Checklist .........................................................................................131
56 Loss Adjustment Simplified Claims Qualification Process and Notice of Loss ....................133
57 Loss Adjustment Notice of Damage or Loss .........................................................................137
58 Loss Adjustment Notice of Prevented Planting .....................................................................140
59 Growing Season Inspection Report........................................................................................142
June 2019
FCIC 24040
TC- 3
PART 1 GENERAL INFORMATION AND RESPONSIBILITIES
1
General Information
A.
Purpose
The FCIC is a wholly-owned government corporation established by the Federal Crop
Insurance Act, 7 U.S.C. 150. Its purpose is to promote the national welfare by improving
the economic stability of agriculture through a sound system of crop insurance and
providing the means for the research and experience helpful in devising and establishing
insurance. RMA is charged with regulation and oversight of the Act and the administration
of the crop insurance program on behalf of FCIC.
This handbook provides the official FCIC approved standards and procedures for use in the
sale and service of any eligible crop insurance policy; required statements and disclosures;
and the standards for submission and review of non-reinsured supplemental policies in
accordance with the Standard Reinsurance Agreement for the 2019 and succeeding crop
years.
B.
Source of Authority
Federal programs enacted by Congress and the regulations and policies developed by
RMA, USDA, and other Federal agencies provide the authority for program and
administrative operations; and basis for RMA directives. Administration of the Federal
crop insurance program is authorized by the following.
June 2019
(1)
The Federal Crop Insurance Act, 7 U.S.C. 1501
(2)
The Food Security Act of 1985, 16 U.S.C. 3801 et seq.
(3)
Controlled Substance Act of 1970, 21 U.S.C. 801 et seq.
(4)
Personal Responsibility and Work Opportunity Reconciliation Act of 1996, 42 U.S.C.
653a
(5)
Privacy Act of 1974, 7 U.S.C. 552a
(6)
Freedom to E-File Act, P.L. 106-222
(7)
Agriculture General Administrative Regulation, 7 C.F.R. part 400
(8)
Highly Erodible Land Conservation and Wetland Conservation, 7 C.F.R. part 12
(9)
Standard Reinsurance Agreement, Livestock Price Reinsurance Agreement
FCIC 24040
1
1
General Information (Continued)
C.
Related Procedural Handbooks or Directives
The following table provides directives closely related to this handbook. However, other
RMA approved handbooks may refer to this handbook and be applicable.
Handbook/
Directive
Appendix III
CIH
GSH
ITS
LAM
NISH
RI/VI
STAX
WAH
WFRP
D.
RELATION/PURPOSE
Standards, instructions, and information for electronic data reporting of
policyholder, commodity, and other information submitted by AIPs as required
by the SRA, LPRA, or other policy and procedure.
Provides the official FCIC-issued underwriting standards for policies covered
under the Common Crop Insurance Policy Basic Provisions and Area Risk
Protection Insurance, including the Catastrophic Risk Protection Endorsement
and Supplemental Coverage Option; and the Actual Production History
Regulation G.
Provides the official FCIC approved standards for policies administered by AIPs
under the General Administrative Regulations, 7 C.F.R. Part 400; Common Crop
Insurance Policy Regulations, Basic Provisions, 7 C.F.R. § 457 including the
Catastrophic Risk Protection Endorsement, 7 C.F.R. § 402 and the Actual
Production History Regulation 7 C.F.R. Part 400 Subpart G; the Area Risk
Protection Insurance Regulations, 7 C.F.R. Part 407; Stacked Income Protection
Plan; the Rainfall and Vegetative Indices; and the Whole Farm Revenue
Protection Pilot Policy.
Provides instructions for administration of the ineligible tracking system.
Identifies loss adjustment standards and requirements for determining production
or revenue and adjusting crop insurance claims.
Provides instructions for administration of the nursery crop provisions.
Procedures and information for administering the RI/VI plans of insurance.
Procedures for administering STAX (cotton only).
Provides standards and instructions for handling of actuarial change requests and
WAs.
Provides information, procedures, and instructions for administering WFRP.
Procedural Issuance Authority
This handbook is written and maintained by:
Office of Deputy Administrator for Product Management
Product Administration and Standards Division USDA—
Risk Management Agency
Beacon Facility—Mail Stop 0812
P.O. Box 419205
Kansas City, MO 64141-6205
November 2019
FCIC 24040-01
2
1
General Information (Continued)
D.
Procedural Issuance Authority (continued)
For applicable RMA Regional or Compliance office contacts referenced throughout this
handbook, refer to www.rma.usda.gov/en/RMALocal/Field-Offices/Regional-Offices or
www.rma.usda.gov/en/RMALocal/Field-Offices/Regional-Compliance-Offices.
E.
Procedural Questions
Questions regarding form standards and procedures may be directed to the RMA Product
Administration and Standards Division, Underwriting Standards Branch using the address
in sub-paragraph D above or via the RMA Policy Issue Log, see GSH Para. 1G.
2
AIP Responsibilities
AIPs must develop documents in accordance with RMA standards and other RMA form standard
issuances. Upon request, each AIP must provide documents, document completion instructions,
and applicable computation results to the RMA or any other USDA oversight agency for review
of compliance with these and other RMA form standards.
3
RMA Responsibilities
The RMA must establish and maintain the DSSH to provide the minimum form standards for the
applicable crop insurance documents and provide guidance and clarification to the AIP as
requested.
4
Acronyms and Definitions
Refer to the General Standards Handbook for applicable acronyms and definitions.
5
Title VI of the Civil Rights Act of 1964
The USDA prohibits discrimination against its customers. Title VI of the Civil Rights Act of
1964 provides that “No person in the United States shall, on the ground of race, color, or national
origin, be excluded from participation in, be denied the benefits of, or be subjected to
discrimination under any program or activity receiving Federal financial assistance.” Therefore,
programs and activities that receive Federal financial assistance must operate in a nondiscriminatory manner. Also, a recipient of RMA funding may not retaliate against any person
because he or she opposed an unlawful practice or policy, or made charges, testified or
participated in a complaint under Title VI.
It is the AIPs’ responsibility to ensure that standards, procedures, methods and instructions, as
authorized by FCIC in the sale and service of crop insurance contracts, are implemented in a
manner compliant with Title VI. Information regarding Title VI of the Civil Rights Act of 1964
and the program discrimination complaint process is available on the RMA public website at
www.ascr.usda.gov/.
See Para. 503 for information about the RMA Non-Discrimination Statement.
November 2019
FCIC 24040-01
3
6
The Privacy Act of 1974
The Privacy Act of 1974, 5 U.S.C. § 552a (Privacy Act), establishes a code of fair information
practices that governs the collection, maintenance, use, and dissemination of information about
individuals that is maintained in systems of records by federal agencies. A system of records is a
group of records under the control of an agency from which information is retrieved by the name
of the individual or by some identifier assigned to the individual.
In accordance with the Privacy Act, the Risk Management Agency is authorized by the Federal
Crop Insurance Act or other Acts, and the regulations promulgated thereunder, to solicit the
information requested on documents established by RMA, or by AIPs, that have been approved
by the FCIC, to deliver Federal crop insurance. The information is necessary for AIPs and RMA
to operate the Federal crop insurance program, determine program eligibility, conduct statistical
analysis, and ensure program integrity.
See Para. 501 for information about the RMA Privacy Act statement.
7
Freedom to E-File
The Freedom to E-File Act, P.L. 106-222, requires the USDA to establish an electronic filing and
retrieval system to enable producers to file paperwork electronically with USDA.
A.
General Information
(1)
(2)
June 2019
Section 5 of the Freedom to E-File Act required FCIC to develop a plan which would
allow agriculture producers:
(a)
To obtain, over the internet, from AIPs, all forms and other information
concerning the program under the jurisdiction of FCIC in which the producer is
a participant (See GSH Para. 814 for electronic communication requirements for
policy provision changes);
(b)
To file electronically all paperwork required for participation in the program;
and
(c)
To have the option to file electronically, or in paper form in accordance to the
Freedom to E-File Act; Section 3(b).
AIPs are required to comply with the Freedom to E-File Act and provide electronic
accessibility to producers.
(a)
AIPs are required to establish an E-Business Implementation Plan (EBIP).
(b)
The EBIP requires an established back-up system to the primary system or the
facility where information is housed to ensure computer failure does not deny
access to records.
(c)
AIPs must meet these requirements prior to approval for an SRA.
FCIC 24040
4
7
Freedom to E-File (continued)
B.
Generated Electronic Forms
Electronic forms must be generated in accordance with the standards contained in this
handbook, other applicable RMA standards and in accordance with the AIP established
EBIP.
8-200 (Reserved)
June 2019
FCIC 24040
5
PART 2 NON-REINSURED SUPPLEMENTAL CROP INSURANCE POLICIES
201 General Information
Non-reinsured Supplemental (NRS) policy is a policy, endorsement, or other risk management
tool not reinsured by FCIC under the Act, that offers additional coverage, other than for loss
related to hail.
202 Submission Requirements
Any NRS policy that covers the same agricultural commodity as any policy reinsured by FCIC
under the Act must be provided to RMA. If changes are made to a previously reviewed NRS or
five years have lapsed since RMA’s review, the NRS must be submitted for review. Failure to
provide such NRS policy or endorsement to RMA prior to its issuance shall result in the denial of
reinsurance, A&O subsidy, and risk subsidy on all underlying FCIC reinsured policies unless the
underlying FCIC policy was sold by another AIP. If the underlying FCIC reinsured policy is
sold by another AIP, the AIP that sold the NRS may be required to pay FCIC an amount equal to
the reinsurance, A&O subsidy, and risk subsidy on the underlying FCIC policy.
An electronic copy in Microsoft Office compatible format of the new or revised NRS policy and
related materials must be submitted at least 150 days prior to the first SCD applicable to the NRS
policy. At a minimum, examples that demonstrate how liability and indemnities are calculated
under differing scenarios must be included. Electronic copies of the NRS must be sent to the
Deputy Administrator for Product Management at [email protected].
203 Review of NRS Crop Insurance Policies
The AIP shall not sell an NRS policy unless it has complied with the requirements of 7 C.F.R.
400.713. RMA shall review the NRS policy to determine whether it materially increases or shifts
risk to the underlying policy or plan of insurance, reduces or limits the rights of insured, causes
market disruption, provides an impermissible rebate, or is conditioned upon or provides incentive
for the purchase of the underlying policy or plan of insurance reinsured by FCIC with a specific
agent or approved insurance provider.
(1)
RMA will have 75 days to review the policies, provided all information required by RMA
is included in the initial submission of the policy package.
(2)
The AIP must maintain and make available at the request of FCIC, the underwriting
information pertaining to a non-reinsured supplemental contract or similar instrument of
insurance, including the policy number and all SSNs, EINs, or RMA assigned number(s)
related to the eligible crop insurance contract.
204-300 (Reserved)
June 2019
FCIC 24040
6
PART 3 FORM STANDARDS OPERATING POLICY
301 Form Development
AIPs are to control and develop all forms in accordance with RMA established policies and
procedures. The agent, contractor, or AIP representative is not permitted to develop any form for
use within policies administered by the AIP under the authority of FCIC, unless authorized by the
AIP. The AIP must meet the standards that are set forth in the policies, options and
endorsements as issued by RMA.
Standards contained in this handbook are not applicable to AIP administrative forms that do not
affect the policy provisions, such as a form for the direct deposit of an insured’s indemnity. AIPs
may develop additional forms based upon their internal needs, such as electronic transfer of
funds.
Form standards not contained in the DSSH may be in other RMA handbooks such as: the Crop
Loss Adjustment Standards Handbooks, WAH, and other applicable issuances approved by
RMA. Section 508(h) private product submissions, or pilot programs approved by the FCIC
Board of Directors may also specify form standards. Any forms developed in accordance with
form standards from other directives must also adhere to the DSSH Part 3 and Part 4, as
applicable.
302 Substantive v. Non-Substantive
Form standards are required to contain all items identified as “Substantive” unless not authorized
by a specific policy. See the exhibits to this handbook for specific form requirements. Form
standards provided in other handbooks are considered “Substantive” unless otherwise noted.
Items identified as “Non-Substantive”, are not required, but are recommended forms standards
that may be included on the form at the AIPs discretion.
303 Combined Form Standards
AIPs, at their election, may combine two or more forms. If two or more forms issued are
combined into one form, the combined form must meet the applicable standards in place for each
individual form.
304 Signatures
If a form requires a signature to be obtained, that signature must be a pen and ink signature and in
the hand of the person whose signature is required or an acceptable electronic (digital) signature
in accordance with the AIPs established EBIP and the Electronic Signatures in Global and
National Commerce Act (15 USC §7001 - §7006). Rubber or similar signature or date stamps are
not acceptable. Refer to the GSH for more information regarding signatures and signature
authority.
If multiple forms have been combined into one form, but the information reported by the insured
is collected at different times, a signature must be obtained at the time of collection from the
insured consistent with the signature guidelines required for each form.
The AIP has the discretion of using “printed name”, “name”, or some other variation on a form
where a signature and a printed name is substantive.
June 2019
FCIC 24040
7
305 Interest Rates
Any form standards containing an interest rate for unpaid payment amounts cannot be higher
than the rates provided in the 7 C.F.R. § 457.8 sections 24 and 26.
306 Required Statements
Unless otherwise indicated, required statements pertain to all insurance policies administered
under the SRA, not only to those standards that appear in this handbook. All required statements
must appear verbatim on the AIP generated form unless otherwise noted. See Parts 5 and 6 for
applicable required statements and disclosures.
If a person refuses to acknowledge required statements, then the AIP representative should
annotate such refusal; affix the AIP Representative’s printed name and signature, the time, and
date to the form where such statement(s) have been refused.
307-400
June 2019
(Reserved)
FCIC 24040
8
PART 4 GENERAL FORM STANDARDS
401 Form Style
A.
Format
Form standard item entries may be formatted as line entries, column headings, boxes,
tables, or blocks, as appropriate. Headings for form entries may be abbreviated, provided
an explanation is included in the form completion instructions. It is at the AIP’s discretion
whether the required headings are column headings or row headings.
B.
Form Title
The Form Title and a Form Identification Number (alpha and/or numeric) must be on all
forms. The Form Identification Number is to be developed according to the internal
procedures of the AIP.
C.
Font Size
The text for all documents should be developed with an 8-point font size when possible;
however, font size shall not be less than 6-point. This will assist the applicants/insureds in
reading documents presented to them.
D.
Page Numbering
If multiple pages are required for a particular form each page must be numbered as follows:
“Page of ”.
E.
Required Statements
If a statement is on the back of the form, add “See Reverse Side for Required Statements”,
or other similar reference, on the front of the form.
402 Identification Numbers
Identification numbers include Social Security Number (SSN), Employer Identification Number
(EIN) or RMA Assigned Number (RAN).
A.
Form Completion Instructions
Form completion instructions must:
(1) Provide instruction to enter the appropriate identification number;
(2) Provide instruction to enter the correct identification number type; and
(3) Provide the applicant/insured the opportunity to verify that their reported identification
number is correct.
June 2019
FCIC 24040
9
402 Identification Number (Continued)
B.
Masking
Masking, also called “truncating”, results in the 9 digit identification number being
displayed as XXXXX1234, XX-XXX1234, XXX-XX-1234, or other variation on AIP
generated forms for security.
AIPs must mask the identification number on AIP generated forms containing an
identification number. This includes, but is not limited to, forms generated for such
purposes as loss adjustment and underwriting reviews. Identification number must not be
masked when reported by the person providing the identification number.
AIP must provide unmasked data when a Policy Transfer/Application from one AIP to
another AIP to verify correct policy information.
If the identification number is unmasked in order to provide the applicant/insured an
opportunity to verify whether the identification number, or to assist in a transfer, is true and
accurate, the AIP must employ a method of protecting such number.
C.
Identification Number Type on Forms
Must contain the following, check one:
□ SSN
□ EIN
□ RMA Assigned Number
AIPs may use an alternate format for allowing the identification number type provided all
identification number types are present (SSN/EIN/RAN).
403 Person Types
Form completion procedures must provide instructions to enter the specific person type, not the
SRA Appendix III entity type code. This entry is verified for accuracy during applicable RMA,
USDA oversight agencies, or AIP reviews, and during loss adjustment. See Part 2 of the GSH
for person type descriptions and see also SRA Appendix III for applicable entity type codes.
404 Substantial Beneficial Interest Holder
For persons with a substantial beneficial interest in the insured as identified on the application:
the person type, identification number and identification number type is required on each
individual form unless it is collected on the Social Security Number and Employee Identification
Number Reporting form. See Exhibit 23.
June 2019
FCIC 24040
10
405 Agent/Loss Adjuster Code
If an AIP assigns a code for its agent or loss adjuster, that code is “Substantive”. The assigned
code number cannot be the individual’s SSN or a variation thereof. The code number is required
to be completed on the applicable form, as follows:
I.B. Agent
06/01/2018 12RMA34
(Agent’s Signature) (Date)
(Code Number)
406 State and County Name
The entry for "State and County" must be the state and county name where insurance attaches.
Form completion procedures must provide this information.
407 AIP Name and Address
AIP’s full name and address as specified in the SRA. The AIP may select item (1) or (2) to
fulfill this “substantive” requirement where required on an individual form:
(1)
Provide the AIP’s name and address with the policy or policy jacket at time of issue; or
(2)
Provide the AIP’s full name and address on all forms.
Note:
This exception does not circumvent the requirement for the Agent’s company
name and address to be provided where indicated on the form as substantive.
408 Street and/or Mailing Address
“Street and/or Mailing Address” are substantive items as indicated by the applicable form
standard. When the street and mailing addresses are different, only the mailing address is the
required entry.
409 City, State, Zip Code
“City”, “State”, “Zip Code” are substantive items as indicated by the applicable form standard
when these items or the form requires “Street and/or Mailing Address”. The AIP has discretion
of whether to add these items as independent form entries or provide instruction that the “Street
and/or Mailing address” form entry includes the “city, state, and zip code” as appropriate.
410 Added County Election
Guidelines to administer this election are found in the GSH.
If AIPs elect to include this option on the application, one or both of the following statements
must appear on the application as “Substantive”:
□ Yes □
June 2019
No I request insurance coverage for my share of the Category B crops (except forage
production) specified below with a designated county in all added counties where
the crops are insurable.
FCIC 24040
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410 Added County Election (continued)
□ Yes □
No I request insurance coverage for my share of the Category B crops (except forage
production) specified below with a designated county in all added counties within
the state where the crops are insurable.
If your designated plan of insurance, level of coverage or price is not available in the added
county, coverage will be provided through the Catastrophic Risk Protection Endorsement, if the
crop is insurable in the actuarial documents for an added county.”
411 Landlord/Tenant Insuring Other’s Share
Insuring a landlord/tenant is on a policy basis. The form must clearly state the tenant will insure
the landlord’s share or landlord will insure the tenant’s share. Form completion instructions must
provide an explanation of the landlord/tenant insuring the other’s share and must require
evidence of the non-insuring party’s approval. AIPs may use the alternate language with the
form’s completion instructions providing explanations. Guidelines are found in the GSH.
Suggested formats (Substantive):
(1)
(2)
(3)
“Is applicant insuring the tenant’s share?”
“Yes
“Is applicant insuring the landlord’s share?”
“Yes
□
□
No □”
No □”; or,
“In addition to my share on this policy, I am insuring:
□
My landlord’s share. I am providing a Power of Attorney or Lease Agreement as
evidence of my authority to insure their share”
□
My tenant’s share under my crop policy. I am providing a Power of Attorney or
Lease Agreement as evidence of my authority to insure their share”. (Substantive); or,
Enter statement in the Remarks section that landlord/tenant is insuring the other’s share
under the crop policy.
412 Price Election
When Price Election appears on the application, it must be clearly indicated if “Additional Price
or Established Price” is elected.
Price Election may be shown as “Price times Price Election Percentage”, or in aggregate. If
shown in aggregate, form completion standards must explain “Price times Price Election
Percentage”.
413 Options, Elections, or Endorsements
The policy may authorize options, elections and endorsements that require an insured to elect,
add, exclude or otherwise modify coverage. If a form is specifically developed for (or a form is
specifically modified to capture) an option, election or endorsement, it must be used by the AIP.
June 2019
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413 Options, Elections, or Endorsements (continued)
Otherwise, AIPs must use the following forms for an insured to elect, add, exclude or otherwise
modify coverage:
(a)
Required on or before the SCD, AIPs must use the Application or the Policy Change form.
(b)
Required on or before the ARD or PRD, AIPs must use the Policy Change form.
414 Actuarial Fields
The actuarial documents and RMA processing systems include the following subfields under
Type and Practice:
(1)
Type (Substantive)
(a)
(b)
(c)
(d)
(2)
Commodity Type (Non-Substantive)
Class (Non-Substantive)
Subclass (Non-Substantive)
Intended Use (Non-Substantive)
Practice (Substantive)
(a)
(b)
(c)
(d)
Irrigation Practice (Non-Substantive)
Cropping Practice (Non-Substantive)
Organic Practice (Non-Substantive)
Interval (Non-Substantive)
AIPs may add the additional fields to the applicable forms requiring the Type/Practice
information; however, this is a non-substantive requirement. If AIPs choose to include
these on the applicable form, the Type/Practice information must be developed to reflect
the following:
TYPE
COMMODITY
TYPE
CLASS
SUBCLASS
PRACTICE
INTENDED
USE
IRRIGATION
PRACTICE
CROPPING
PRACTICE
ORGANIC
PRACTICE
INTERVAL
415-500 (Reserved)
June 2019
FCIC 24040
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PART 5 GENERAL REQUIRED STATEMENTS AND DISCLOSURES
501 RMA Privacy Act Statement – Collection of Information and Data
The Privacy Act prohibits the disclosure of protected information absent the written consent of
the individual. The Privacy Act statement is required for agents, loss adjusters and
policyholders. This statement must be included on any form the person signs and a copy
maintained by the AIP.
Protected information includes, but is not limited to, any personally identifiable information
about a policyholder, agent, or loss adjuster; and information about the policyholder’s farming
operation or insurance policy. Such information is generally acquired from the policyholder,
agent or loss adjuster, USDA, the Comprehensive Information Management System, or the
insured’s previous or current approved insurance provider or agent that is protected from
disclosure by the Privacy Act, section 502(c) of the Federal Crop Insurance Act (Act), or any
other applicable statute. This includes all hard copy or electronic information. See also, Para.
603
If the Privacy Act statement is provided as a separate document, evidence of receipt of this
statement must be shown by securing the signature of applicant/insured/agent/loss adjuster and
the date at the time of collection. This process must be completed for each document that
requires the Privacy Act statement. The AIP must be able to substantiate the statement was
provided in accordance with the Privacy Act. If the AIP can substantiate with legal sufficiency
the insured received and acknowledged these required statements by an alternative method, then
such method is acceptable.
Required Statement:
The following statements are made in accordance with the Privacy Act of 1974 (5 U.S.C. 552a):
The Risk Management Agency (RMA) is authorized by the Federal Crop Insurance Act (7
U.S.C. 1501-1524) or other Acts, and the regulations promulgated thereunder, to solicit the
information requested on documents established by RMA or by approved insurance providers
(AIPs) that have been approved by the Federal Crop Insurance Corporation (FCIC) to deliver
Federal crop insurance. The information is necessary for AIPs and RMA to operate the Federal
crop insurance program, determine program eligibility, conduct statistical analysis, and ensure
program integrity. Information provided herein may be furnished to other Federal, State, or local
agencies, as required or permitted by law, law enforcement agencies, courts or adjudicative
bodies, foreign agencies, magistrate, administrative tribunal, AIP’s contractors and cooperators,
Comprehensive Information Management System (CIMS), congressional offices, or entities
under contract with RMA. For insurance agents, certain information may also be disclosed to the
public to assist interested individuals in locating agents in a particular area. Disclosure of the
information requested is voluntary. However, failure to correctly report the requested information
may result in the rejection of this document by the AIP or RMA in accordance with the Standard
Reinsurance Agreement between the AIP and FCIC, Federal regulations, or RMA-approved
procedures and the denial of program eligibility or benefits derived therefrom. Also, failure to
provide true and correct information may result in civil suit or criminal prosecution and the
assessment of penalties or pursuit of other remedies.
June 2019
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502 RMA Certification Statement
The Certification Statement must be included on any form that the person signs which collects
information from the person, such as the application, acreage report, etc. The certification
statement is not applicable to appraisal worksheets.
If a form standard contains a modified certification statement, such as the Individual Conflict of
Interest Disclosure, this certification statement is not required, unless otherwise noted by the
form standards.
Required Statement:
I certify that to the best of my knowledge and belief all of the information on this form is correct.
I also understand that failure to report completely and accurately may result in sanctions under
my policy, including but not limited to voidance of the policy, and in criminal or civil penalties
(18 U.S.C. §1006 and §1014; 7 U.S.C. §1506; 31 U.S.C. §3729, §3730 and any other applicable
federal statutes).
503 RMA Non-Discrimination Statement
It is the AIPs’ responsibility to ensure that standards, procedures, methods and instructions, as
authorized by FCIC in the sale and service of crop insurance contracts, are implemented in a
manner compliant with Title VI. The Non-discrimination Statement must be included on any
form the person signs or provided to the person on a separate form in which the person signs and
a copy maintained by the AIP. Additionally, applicable AIP marketing materials must also
include a non-discrimination statement. The RMA and USDA Non-Discrimination Statement is
available on the RMA public website at:
(1)
RMA Non-Discrimination Statement: www.rma.usda.gov/About-RMA/Laws-andRegulations/Required-Statements/Non-Discrimination-Statement
(2)
Office of Assistant Secretary for Civil Rights: www.rma.usda.gov/en/AboutRMA/Statements
A.
General
The non-discrimination statement shall be posted in Approved Insurance Provider (AIP)
and agent offices, on websites, forms and in newsletters and advertisements. Additionally,
all materials released to the public for distribution, including fact sheets, brochures and any
Federal crop insurance related materials must include the non-discrimination statement.
June 2019
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503 RMA Non-Discrimination Statement (continued)
B.
Forms
In accordance with Federal law and U.S. Department of Agriculture (USDA) civil rights
regulations and policies, the USDA, its Agencies, offices, and employees, and institutions
participating in or administering USDA programs are prohibited from discriminating on the
basis of race, color, national origin, religion, sex, gender identity (including gender
expression), sexual orientation, disability, age, marital status, family/parental status, income
derived from a public assistance program, political beliefs, or reprisal or retaliation for prior
civil rights activity, in any program or activity conducted or funded by USDA (not all bases
apply to all programs).
To File a Program Complaint
If you wish to file a Civil Rights program complaint of discrimination, complete the USDA
Program Discrimination Complaint Form, found online at www.ascr.usda.gov/ad-3027usda-program-discrimination-complaint-form, or at any USDA office, or call (866) 6329992 to request the form. You may also write a letter containing all of the information
requested in the form. Send your completed complaint form or letter by mail to the U.S.
Department of Agriculture, Office of the Assistant Secretary for Civil Rights, 1400
Independence Avenue, S.W., Washington, D.C. 20250-9410 or email at
[email protected].
Persons with Disabilities
Persons with disabilities who require alternative means of communication for program
information (e.g., Braille, large print, audiotape, American Sign Language, etc.) should
contact the responsible State or local Agency that administers the program or USDA's
TARGET Center at (202) 720-2600 (voice and TTY) or contact USDA through the Federal
Relay Service at (800) 877-8339. Additionally, program information may be made
available in languages other than English.
Persons with disabilities, who wish to file a program complaint, please see information
above on how to contact the Department by mail directly or by email.
C.
AIP Marketing Materials
The following statement will be used on the AIP marketing materials: “The [Company] is
an equal opportunity provider.” or “[Recipient’s Organization name] is an equal
opportunity provider.” and “ In accordance with Federal law and U.S. Department of
Agriculture (USDA) civil rights regulations and policies, the USDA, its Agencies, offices,
and employees, and institutions participating in or administering USDA programs are
prohibited from discriminating on the basis of race, color, national origin, religion, sex,
gender identity (including gender expression), sexual orientation, disability, age, marital
status, family/parental status, income derived from a public assistance program, political
beliefs, or reprisal or retaliation for prior civil rights activity, in any program or activity
conducted or funded by USDA (not all bases apply to all programs).”
June 2019
FCIC 24040
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503 RMA Non-Discrimination Statement (continued)
C.
AIP Marketing Materials (continued)
Exceptions will only be made if the size of the material is too small to include the full
statement. The font size shall be the same for the following statement regardless: “[T]his
institution is an equal opportunity provider” or “[AIP Name] is an equal opportunity
provider.”
504 USDA Multiple Benefit Statement
AIPs must include the Multiple Benefit Statement on the acreage report.
Required Statement:
I understand that obtaining multiple Federal benefits for the same loss, such as a Noninsured
Crop Disaster Assistance Program (NAP) payment(s) and a Federal crop insurance indemnity, is
prohibited by law. I certify that I have, or will disclose any other USDA benefit; including any
NAP benefit, received for this crop. Failure to disclose the receipt of multiple Federal benefits,
or failure to repay one of the multiple Federal benefits such as either the NAP benefit or the
Federal crop insurance indemnity for the same crop, may result in my being disqualified from
receiving Federal crop insurance benefits, as well as being ineligible for various programs
administered by the Farm Service Agency for up to five (5) years.
505 Native Sod
AIPs must provide the Native Sod Statement to insureds in the states of Iowa, Minnesota,
Montana, Nebraska, North Dakota, and South Dakota, on or before the ARD for the current crop
year.
Required Statement:
I understand that if I till native sod acreage, I will be assessed a reduction in yield guarantee and
premium subsidy, these reductions apply in the crop year that my total native sod acreage tilled
exceeds 5 acres in the county (cumulated across crops and crop years), and these reduction in
benefits may be retroactively applied within a crop year.
506 Conservation Compliance – Exception
A person (individual or legal entity) that began farming for the first time during the reinsurance
year, must sign the applicable conservation compliance certification statement to be eligible for
this one-time exception. See Exhibit 1.
The certification statement must be signed by the later of the premium billing date or 60 days
after a transfer is approved for transferees who are the beneficiaries of a Transfer of Coverage
and Right to Indemnity or because of death, disappearance, or determined judicially incompetent.
June 2019
FCIC 24040
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506 Conservation Compliance – Exception (continued)
The AIP must advise the insured that in order to qualify for the exemption, the insured is required
to sign one of the applicable conservation compliance certification statements to qualify for the
exemption. AIPs must maintain the signed certification statement in accordance with SRA
record retention requirements.
507 Conditions of Acceptance Statement
The application is accepted and insurance attaches in accordance with the policy unless:
(1)
FCIC determines that, in accordance with the regulations, the risk is excessive;
(2)
Any material fact is omitted, concealed, or misrepresented in the application or in the
submission of the application;
(3)
The applicant failed to provide complete and accurate information required by the
application; or
(4)
An affirmative answer to any question appearing on the Conditions of Acceptance form.
See Exhibit 2.
508-600 (Reserved)
June 2019
FCIC 24040
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PART 6 AIP REQUIRED STATEMENTS AND DISCLOSURES
601 Anti-Rebating Certification Statement
In accordance with section 508(a)(9) of the Act and the SRA, a company and its affiliates are
prohibited from providing a rebate, except as authorized in section 508(a)(9)(B). For more
information regarding rebates, contact RMA Reinsurance Services Division.
The Anti-Rebating Certification is an individual certification of the applicant/insured and the
agent required at the time liability is established. This certification is required for each crop year
for the crop or crops contained on the application associated with the policy number.
Furthermore, the agent is the agent who accepts and signs the applicable form in which liability
is established. The time liability is established is the time specified by the applicable policy, e.g.,
at acreage reporting time. See Exhibit 4.
602 Covenant Not to Sue Statement (Covenant)
As defined in Section 1 of the SRA, before an agent is allowed to act on behalf of an AIP with
respect to the sales or service of eligible crop insurance contracts, the AIP must obtain from such
agent the written acknowledgement referred to in Section III(a) of the SRA.
If the agent fails to sign written acknowledgement to the Covenant by the deadline, any policies
sold or serviced by such agent will be denied reinsurance by RMA. Below is an example of the
Covenant for use by the AIP, or any other Covenant utilized by the AIP which meets the
standards required by Section III(a) of the SRA is acceptable.
Example Statement:
“Section III(a)(2)(K) of the Standard Reinsurance Agreement (“SRA”) obligates us, [INSERT
COMPANY NAME], to covenant not to sue the Federal Crop Insurance Corporation, Risk
Management Agency, United States Department of Agriculture, or any officer, agent, or director
thereof (collectively, “FCIC”) in any judicial or administrative proceeding, or not to assist any
third party that has instituted or filed any such proceeding, challenging the legality of the terms
and conditions of the SRA Section III(a). Section III(a)(2)(K) also obligates us [Insert name of
the Company] to obtain the following acknowledgement from you.
I agree to be and am bound by the above-stated covenant not to sue given to FCIC by you
[INSERT COMPANY NAME] regarding the terms and conditions of Section III(a).”
A.
Incorporation
To the extent that an AIP has contracts with individual agents, the Covenant Not to Sue
Statement (Covenant) must be incorporated into or appended to such contracts. If written
acknowledgement was incorporated or appended to an agency contract covering multiple
agents, it does not meet the requirement of Section III(a)(2)(K) of the SRA, unless such
acknowledgement is signed individually by each agent within the agency.
The AIP is not required to certify to RMA that it has obtained written acknowledgement
from each agent. However, AIPs will be required to provide RMA a copy of such
acknowledgement for any agent upon request.
June 2019
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602 Covenant Not to Sue Statement (Covenant) (continued)
B.
Prior Reinsurance Year Covenant Acknowledgements
If existing Covenant acknowledgements executed in previous reinsurance years did not
have specific references, or any other terminology that would limit its effect to the previous
reinsurance year only, such acknowledgement may be considered effective for future
reinsurance years.
However, if existing acknowledgements of the Covenant have a reinsurance year limitation,
then a new acknowledgement without the reinsurance year limitation must be executed by
the agent. If an agent executes, or has previously executed an acknowledgement of the
Covenant with no date limitation, then no other acknowledgement is needed as long as the
executed acknowledgement is provided to each AIP for which the agent acts.
603 Non-Disclosure Statements (NDS)
A.
AIP Annual Certification for Affiliates/Contractors
AIPs must notify contractors and affiliates regarding the requirement that all persons
employed by or having a contract with the contractor or affiliate must have a signed NDS
prior to obtaining access to Protected Information. By April 1 prior to the start of the
reinsurance year, an AIP must obtain an Annual Certification from each of its contractors
and affiliates certifying the respective contractor or affiliate has obtained a NDS from each
person who has access to any Protected Information and who is employed by or has a
contract with the contractor or the affiliate.
The certification must be signed and witnessed by an officer of the affiliate or contractor.
The following statement must accompany the AIP Annual Certification to RMA:
“I hereby certify that [INSERT THE NAME OF THE AFFILIATE OR CONTRACTOR]
has reviewed its files and, as of [INSERT DATE REVIEW WAS COMPLETED], all
employees or other persons having access to Protected Information have signed a nondisclosure statement.”
B.
AIP Annual Certification to RMA
Annual Certification is required to ensure any new employee or other person having access
to Protected Information has signed and executed a NDS. The AIP must provide an Annual
Certification to RMA:
June 2019
(1)
A NDS exists from all persons who have access to any Protected Information and
who are employed by or have a contract with the AIP; and
(2)
In the case of persons employed by a contractor or affiliate, has obtained a
certification from the contractor or affiliate that they have obtained a NDS from their
employees with access to Protected Information.
FCIC 24040
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603 Non-Disclosure Statements (NDS) (continued)
B.
AIP Annual Certification to RMA (continued)
The following certification must be signed by an officer of the AIP:
“I hereby certify that [INSERT AIP NAME] has reviewed its files and as of [INSERT
DATE REVIEW WAS COMPLETED], all employees or other persons having access
to Protected Information have signed a non-disclosure statement and all affiliates and
contractors have certified that their employees and other persons having access to
Protected Information have signed non-disclosure statements.”
The AIP must provide this certification with the annual Plan of Operations, which is due no
later than April 1 prior to the start of the reinsurance year and sent to:
Director, Reinsurance Services Division
USDA/Risk Management Agency
1400 Independence Avenue SW
Stop 0804
Washington, DC 20250-0804
AIPs and their contractors and affiliates may use electronic versions of the NDS form
which incorporates either a digital signature or an authentication system to properly identify
the submitter. Electronic records of signed or authenticated NDSs must be retained by the
respective AIP, contractor, or affiliate and be available for inspection. Additionally, Para.
402 applies. See also Exhibit 5.
C.
Individual Certification
All persons who have executed an acceptable NDS will be provided access to Protected
Information. If a person employed by or having a contract with the AIP has previously
executed a NDS with another AIP, that person must:
(1)
(2)
Either submit a copy of the original NDS to the AIP; or
Sign and submit a new NDS to the current AIP.
If a new NDS is properly executed the original NDS with the previous AIP is nullified.
The AIP must maintain copies of all such NDSs and make the documents available for
inspection. See Exhibit 6.
604 Conflict of Interest (COI) Disclosure Statements
All agents, loss adjusters, employees, and affiliates must submit an executed Conflict of Interest
Disclosure Statement by the earliest applicable acreage reporting date. Any changes to a
disclosure statement previously submitted in accordance with these procedures must be
submitted within 15 days of entering a relationship requiring disclosure.
June 2019
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604 Conflict of Interest (COI) Disclosure Statements (continued)
For each reinsurance year after the first disclosure, the form may contain a statement that allows
the discloser to certify that no previously disclosed information has changed from the
information contained in the previous year’s disclosure. At the AIPs discretion, the COI may
include additional information. When a revised COI is released or issued by RMA, all agents,
loss adjusters, employees, and affiliates must submit a new COI in accordance with the terms and
conditions of the newly issued statement.
When a claim is filed, the eligible crop insurance contracts associated with the discloser must be
identified and the AIP must ensure that the mandatory reviews indicated on the conflict of
interest reports provided by RMA are conducted. Agents are not permitted to assist the adjustor
or assist the insured in any manner regarding preparation of the claim, including without
limitation, providing production by unit for use in completing the MPCI claim forms. The agent
is prohibited from accompanying the loss adjustor to the field during MPCI claim activities.
Elective reviews may be conducted by the AIP on other business, financial, legal, or familial
relationships not identified on the conflict of interest reports provided by RMA. The chart
provides a general reference guide. See also Exhibit 7.
DISCLOSER IS AN AGENT
Prohibited Activity
Positive Responses to Questions in
Disclosure
Discloser performs both agent and loss
AIP must ensure the Agent does NOT perform loss
adjustment activities, possibly for different
adjustment activities in same or adjoining counties as
AIPs.
those in which the agent performs sales activities,
regardless of whether contracted with the AIP or
another AIP.
Discloser has a share in a crop insured under Sales agents, owners or employees of sales agencies,
any eligible crop insurance policy insured by sales supervisors, or any relative of the same shall not
the AIP.
be involved in the acceptance and verification of
underwriting data associated with any crop insurance
policy written by such person.
Discloser has a relative with a substantial
Sales agents, owners or employees of sales agencies,
beneficial interest in any insurance policy
sales supervisors, or any relative of the same shall not
insured by the AIP.
be involved in the acceptance and verification of
underwriting data associated with any crop insurance
policy written by such person.
Discloser has power of attorney to act on
The agent shall NOT perform those tasks in the loss
behalf of an insured or is an authorized
adjustment process on behalf of an insured that are
representative of an insured on any eligible
prohibited as specified by the GSH and SRA.
crop insurance policy insured by the AIP.
Discloser has an ownership interest in a
Sales agents, owners or employees of sales agencies,
business (excluding stock in public
sales supervisors, or any relative of the same shall not
corporations or entities in which the discloser be involved in the acceptance and verification of
owns less than a ten percent interest) with any underwriting data associated with any crop insurance
insured by the AIP.
policy written by such person.
June 2019
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604 Conflict of Interest (COI) Disclosure Statements (continued)
DISCLOSER IS AN AGENT
Positive Responses to Questions in Disclosure
Prohibited Activity
Discloser has a rental or leasing arrangement for land,
Sales agents, owners or employees of
buildings, or equipment with any insured.
sales agencies, sales supervisors, or any
relative of the same shall not be involved
in the acceptance and verification of
underwriting data associated with any
crop insurance policy written by such
person.
Discloser is an owner/operator of a business or a
Sales agents, owners or employees of
commission-based employee of a business, that provides
sales agencies, sales supervisors, or any
goods or services related to farming operations (custom
relative of the same shall not be involved
farming, tractor sales, etc., but excluding insurance
in the acceptance and verification of
services) for which the discloser receives revenue as the
underwriting data associated with any
owner/operator or a direct commission as an employee
crop insurance policy written by such
with respect to any insured whose policy the discloser
person.
services for the AIP.
Discloser is an owner/operator of a business or a
Sales agents, owners or employees of
commission-based employee of a business, that provides
sales agencies, sales supervisors, or any
goods or services not related to farming operations,
relative of the same shall not be involved
excluding insurance services, for which the discloser
in the acceptance and verification of
receives revenue as the owner/operator or direct
underwriting data associated with any
commission as an employee with respect to any insured
crop insurance policy written by such
whose policy the discloser services for the AIP.
person.
Discloser is a financial institution employee and part of the Sales agents, owners or employees of
approval decision-making process of financial
sales agencies, sales supervisors, or any
arrangements for any insured by the AIP.
relative of the same shall not be involved
in the acceptance and verification of
underwriting data associated with any
crop insurance policy written by such
person.
Discloser has an agent compensation, barter, or financial
Sales agents, owners or employees of
arrangement (excluding those reported under question 8.
sales agencies, sales supervisors, or any
above) with any insured by the Company.
relative of the same shall not be involved
in the acceptance and verification of
underwriting data associated with any
crop insurance policy written by such
person.
Discloser is an owner/operator of a business or a
Sales agents, owners or employees of
commission-based employee of a business, that provides
sales agencies, sales supervisors, or any
goods or services not related to farming operations,
relative of the same shall not be involved
excluding insurance services, for which the discloser
in the acceptance and verification of
receives revenue as the owner/operator or direct
underwriting data associated with any
commission as an employee with respect to any insured
crop insurance policy written by such
whose policy the discloser services for the AIP.
person.
June 2019
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604 Conflict of Interest (COI) Disclosure Statements (Continued)
DISCLOSER IS AN ADJUSTER
Positive Responses to Questions in Disclosure
Prohibited Activity
AIP must ensure the Adjuster does NOT
perform loss adjustment activities in same
Discloser performs both agent and loss
or adjoining counties as those in which the
adjustment activities, possibly for different
adjuster performs sales activities, regardless
AIPs.
of whether contracted with the AIP or
another AIP.
Discloser has a share in a crop insured under
Prohibited from conducting any loss
any eligible crop insurance policy insured by
adjustment activity on the associated crop
the AIP.
insurance policy.
Discloser has a relative with a substantial
Prohibited from conducting any loss
beneficial interest in any insurance policy
adjustment activity on the associated crop
insured by the AIP.
insurance policy.
Discloser has power of attorney to act on behalf
Prohibited from conducting any loss
of an insured or is an authorized representative
adjustment activity on the associated crop
of an insured on any eligible crop insurance
insurance policy.
policy insured by the AIP.
Discloser has an ownership interest in a
business (excluding stock in public corporations Prohibited from conducting any loss
or entities in which the discloser owns less than adjustment activity on the associated crop
a ten percent interest) with any insured by the
insurance policy.
AIP.
Discloser has a rental or leasing arrangement
Prohibited from conducting any loss
for land, buildings, or equipment with any
adjustment activity on the associated crop
insured.
insurance policy.
Discloser is an owner/operator of a business or
a commission based employee of a business,
that provides goods or services related to
Prohibited from conducting any loss
farming operations (custom farming, tractor
sales, etc., but excluding insurance services) for adjustment activity on the associated crop
insurance policy.
which the discloser receives revenue as the
owner/operator or a direct commission as an
employee with respect to any insured whose
policy the discloser services for the AIP.
Discloser is a financial institution employee and
Prohibited from conducting any loss
part of the approval decision-making process of
adjustment activity on the associated crop
financial arrangements for any insured by the
insurance policy.
AIP.
Discloser has a business, familial, financial, or
Prohibited from conducting any loss
legal relationship that has not been identified
adjustment activity on the associated crop
above with any insured by the AIP.
insurance policy.
Discloser has a relative who works with the
Prohibited from conducting any loss
Federal crop insurance program for the AIP or
adjustment activity on the associated crop
any of its affiliates.
insurance policy.
June 2019
FCIC 24040
24
604 Conflict of Interest (COI) Disclosure Statements (Continued)
DISCLOSER IS AN EMPLOYEE WHO PERFORMS UNDERWRITING OR LOSS
ADJUSTMENT ACTIVITIES FOR THE AIP
Positive Responses to Questions in
Prohibited Activity
Disclosure
AIP must ensure the Employee does NOT
perform both sales and loss adjustment
activities in same or adjoining counties,
Discloser performs both agent and loss
regardless of whether contracted with the AIP
adjustment activities, possibly for different
or another AIP. The agent is not permitted to
AIPs.
assist the adjustor or the insured in
preparation of a claim. The agent is
prohibited from accompanying the loss
adjuster to the field during claim activities.
Prohibited from involvement in the
Discloser has a share in a crop insured under
acceptance and verification of underwriting
any eligible crop insurance policy insured by
data or processing and verification of claim
the AIP.
data on the associated crop insurance policy.
Prohibited from involvement in the
Discloser has a relative with a SBI in any
acceptance and verification of underwriting
insurance policy insured by the AIP.
data or processing and verification of claim
data on the associated crop insurance policy.
Discloser has power of attorney to act on
Prohibited from involvement in the
behalf of an insured or is an authorized
acceptance and verification of underwriting
representative of an insured on any eligible
data or processing and verification of claim
crop insurance policy insured by the AIP.
data on the associated crop insurance policy.
Discloser has an ownership interest in a
business (excluding stock in public
corporations or entities in which the discloser
owns less than a ten percent interest) with any
insured.
Prohibited from involvement in the
acceptance and verification of underwriting
data or processing and verification of claim
data on the associated crop insurance policy.
Discloser has a rental or leasing arrangement
for land, buildings, or equipment with any
insured by the AIP.
Prohibited from involvement in the
acceptance and verification of underwriting
data or processing and verification of claim
data on the associated crop insurance policy.
Discloser is an owner/operator of a business
or a commission-based employee of a
business, that provides goods or services
related to farming operations (custom farming,
tractor sales, etc., but excluding insurance
services) for which the discloser receives
revenue as the owner/operator or a direct
commission as an employee with respect to
any insured whose policy the discloser
services for the AIP.
Prohibited from involvement in the
acceptance and verification of underwriting
data or processing and verification of claim
data on the associated crop insurance policy.
June 2019
FCIC 24040
25
604 Conflict of Interest (COI) Disclosure Statements (Continued)
DISCLOSER IS AN EMPLOYEE WHO PERFORMS UNDERWRITING OR LOSS
ADJUSTMENT ACTIVITIES FOR THE AIP (continued)
Positive Responses to Questions in
Prohibited Activity
Disclosure
Discloser is an owner/operator of a business or
a commission-based employee of a business,
that provides goods or services not related to
Prohibited from involvement in the
farming operations, excluding insurance
acceptance and verification of underwriting
services, for which the discloser receives
data or processing and verification of claim
revenue as the owner/operator or direct
data on the associated crop insurance policy.
commission as an employee with respect to
any insured whose policy the discloser
services for the AIP.
Discloser is a financial institution employee
Prohibited from involvement in the
and part of the approval decision-making
acceptance and verification of underwriting
process of financial arrangements for any
data or processing and verification of claim
insured by the AIP.
data on the associated crop insurance policy.
Discloser has an agent compensation, barter,
Prohibited from involvement in the
or financial arrangement (excluding those
acceptance and verification of underwriting
reported under question 8. above) with any
data or processing and verification of claim
insured by the AIP.
data on the associated crop insurance policy.
Prohibited from involvement in the
Discloser has a business, familial, financial, or
acceptance and verification of underwriting
legal relationship that has not been identified
data or processing and verification of claim
above with any insured by the AIP.
data on the associated crop insurance policy.
Prohibited from involvement in the
Discloser has a relative who works with the
acceptance and verification of underwriting
Federal crop insurance program for the AIP or
data or processing and verification of claim
any of its affiliates.
data on the associated crop insurance policy.
605 Annual Controlled Business Certification
A.
General Information
Section 508(a)(10) of the Act prohibits an individual from receiving compensation for the
sale and service of a policy or plan of insurance, if the total compensation to be paid to the
individual for policies in which the individual or an immediate family member has a
substantial beneficial interest exceeds 30 percent of the total compensation for the sale and
service of all policies or plans of insurance under the Act, or a lesser percentage, if the
respective State has a lower limit for controlled business. Immediate Family Member is
defined in the GSH.
June 2019
FCIC 24040
26
605 Annual Controlled Business Certification (continued)
A.
General Information (continued)
AIPs must ensure that all individuals, including subagents, receiving compensation
(including any salary commission, profit sharing, bonus, or any other direct or indirect
benefit) for the sales and service of FCIC policies or plans of insurance through the AIP or
any AIP affiliated entity have timely access to the certification form and have had a
reasonable opportunity to complete and return the form to the AIP prior to 90 days
following the annual settlement date for the reinsurance year. All certifications are to be
retained by the AIP or its affiliate and not sent to RMA.
AIPs may use electronic versions of the certification forms that incorporate either a digital
signature or an authentication system to properly identify the submitter. Electronic records
of signed or authenticated certification forms must be retained by the respective AIP and be
available for inspection.
If an AIP began collecting certification using procedures that differ from those below, the
AIP must notify Reinsurance Services Division at the address listed in Para. 605E below.
B.
Compensation More than 30 Percent –Immediate Family Policies
If the amount of compensation to which the individual is entitled under its contract with the
AIP or affiliate would result in the agent receiving more that 30 percent from immediate
family polices, the individual is in violation of section 508(a)(10). An individual in
violation cannot:
(1)
Pay back an amount necessary to be in compliance;
(2)
Defer payments to determine whether they will violate the provision; or
(3)
Take any other action to adjust the individual’s compensation owed under the contract
with the AIP or affiliate.
An individual in violation of section 508(a)(10) will be subject to disqualification and civil
fines under the procedures implementing section 515(h) of the Act, and any other
procedures approved by RMA implementing section 515(h). The gravity of the violation
by the individual will determine whether a sanction is imposed and if so, the type and
amount.
C.
Individual Annual Certification to AIP or Affiliate
An individual subject to the certification requirement of the Act must submit an annual
certification to each AIP with which he or she has an affiliation or from which he or she has
received compensation; however, certification concerns the aggregate of all direct and
indirect compensation from all AIPs with which the individual may have an affiliation.
June 2019
FCIC 24040
27
605 Annual Controlled Business Certification (continued)
C.
Individual Annual Certification to AIP or Affiliate (continued)
Example:
D.
An agent may write FCIC policies for three AIPs, but have family members
with substantial beneficial interests in policies written with one of the AIPs.
Such an agent would be required to answer affirmatively to receiving
compensation (including any salary, commission, profit sharing, bonus, or
any other direct or indirect benefit) for the sale or service of policies or plans
of insurance reinsured by FCIC for which the agent’s immediate family
member has a substantially beneficial interest.
Salary and Compensation.
Salary compensation must not be treated differently than commission or the percentage of
compensation received from policies. Salary compensation shall be determined by:
E.
(1)
Dividing the individual’s salary by the total amount of premium written by the
individual;
(2)
Multiplying the result of (1) by the amount of total premium from the policies in
which the individual and any immediate family member(s) have a substantially
beneficial interest; and
(3)
Dividing the results of (2) by the total premium written by the individual.
Controlled Business Notification to RMA
Within 120 days following the annual settlement date for the reinsurance year, AIPs must
notify RMA, from among all individuals who have received compensation (including any
commission, profit sharing, bonus, or any other direct or indirect benefit) for the sales and
service of an FCIC policy or plan of insurance, any specific individuals who either:
(1)
Have not certified to the AIP by properly completing and returning a signed form to
the AIP for the reinsurance year; or
(2)
Have answered affirmatively to receiving compensation (including any salary,
commission, profit sharing, bonus, or any other direct or indirect benefit), for the sale
or service of policies or plans of insurance reinsured by FCIC for which the individual
or the individual’s immediate family member have a substantial beneficial interest.
This notification must be directed to:
Director, RMA/Reinsurance Services Division
1400 Independence Ave SW
Room 6741-S, Stop 0804
Washington D.C. 20250-0804
June 2019
FCIC 24040
28
605 Annual Controlled Business Certification (continued)
F.
Individual Controlled Business Certification
If the AIP is collecting all of the Individual Controlled Business Certification, the AIP must
certify to RMA that it has collected all forms from those individuals required to submit an
Individual Controlled Business Certification. See Exhibit 8.
G. Affiliate Controlled Business Certification
An Affiliate Controlled Business Certification is required if an affiliate is responsible for
collecting the individual certifications on behalf for the AIP. See Exhibit 9. The AIP is not
required to obtain a copy of the individual certifications if they have received the affiliate
certification form for those individuals. The affiliate must retain the individual
certifications for which they are certifying receipt.
606-700 (Reserved)
June 2019
FCIC 24040
29
Exhibit 1
Conservation Compliance- Exception
For the purposes of the conservation compliance statements, “farmed” means engaging in farming
activities as an owner, operator, tenant, or sharecropper and excludes others who do not meet these
requirements such as persons who solely participated in a farming operation as laborers or equipment
operators. Information about identifying and transmitting data regarding persons who meet this
exception is available in Appendix III.
1
General Information
A
B
C
D
E
“Applicant/Insured Name”
“Policy Number”
“Agent’s Name”
“Agent Code Number”
“Crop Year”
Note: Each certification statement must be on a separate form,
unless the AIP elects to combine forms. Although a person may
“Check One
select any statement that is applicable, the person must only select
□ A □ B □ C □ D”
one certification statement. These standards represent an all-inone form.
F
Substantive
Substantive
Substantive
Substantive
Substantive
Substantive/
NonSubstantive
2
Conservation Compliance Statements
A
The following statement applies to either an individual that has not previously farmed preceding the
applicable reinsurance year or a legal entity in which none the SBIs of the legal entity have previously
farmed preceding the applicable reinsurance year.
“By signing below, I certify that:
I (name of individual or name of legal entity), hereafter referred to as
(1)
the policyholder, began farming for the first time on (month and day),
20 ;
The policyholder, if an individual, had no interest, as an individual or
legal entity, in any land or commodity subject to the Highly Erodible
(2)
Land Conservation (HELC) or Wetland Conservation (WC) provisions
prior to the date contained in paragraph (1);
The policyholder, if a legal entity, has no substantial beneficial interest
holders, as defined in section 1 of the Common Crop Insurance Policy
(3)
Basic Provisions (7 C.F.R. § 457.8), that farmed prior to the date
contained in paragraph (1);
Statement
The policyholder had no substantial beneficial interest, as defined in 7 Substantive
A
(4)
C.F.R. Part 400, in any person who was subject to the HELC or WC
provisions prior to the date contained in paragraph (1);
The policyholder understands the Risk Management Agency and the
Farm Service Agency may review historical records to determine prior
(5)
participation in any USDA program or prior interest in any land, crop
or person that was subject to the HELC or WC provisions;
The policyholder understands that if this certification is determined to
be false, the policyholder will be subject to sanctions under the policy,
including but not limited to voidance of the policy, and the
(6)
policyholder may be subject to criminal or civil penalties (18 U.S.C.
§1006 and §1014; 7 U.S.C. §1506; 31 U.S.C. §3729, §3730 and any
other applicable Federal statutes).”
June 2019
FCIC 24040
30
Exhibit 1
Conservation Compliance- Exception (Continued)
2
Conservation Compliance Statements (continued)
The following statement applies to a newly formed legal entity in which at least one of the SBIs of the legal
entity has farmed preceding the applicable reinsurance year. For a newly formed legal entity to qualify for
this exception, the legal entity must have been created for legitimate businesses purposes.
“By signing below, I, (name of individual), on behalf of (name of legal entity),
hereafter referred to as the policyholder, certify that:
At least one substantial beneficial interest holder, as defined in section 1 of
(1) the Common Crop Insurance Policy Basic Provisions (7 C.F.R. § 457.8), in
the legal entity has farmed prior to signing this certification;
(2) The policyholder began farming for the first time on (month and day), 20 ;
The policyholder was organized as a legal entity such as a joint venture,
partnership, corporation, etc., for legitimate business reasons such that its
assets and liabilities generate economic value regardless of USDA program
(3)
B
benefits, and not to avoid legal mandates regarding USDA program benefits
Statement
including, but not limited to, Highly Erodible Land Conservation (HELC)
Substantive
or Wetland Conservation (WC) provisions;
B
The policyholder understands the Risk Management Agency and the Farm
Service Agency may review historical records to determine prior
(4)
participation in any USDA program or prior interest in any land, crop or
person that was subject to the HELC or WC provisions; and
The policyholder understands that if this certification is determined to be
false, the policyholder will be subject to sanctions under the policy(s),
including but not limited to voidance of the policy(s), and the policyholder
(5)
may be subject to criminal or civil penalties (18 U.S.C. §1006 and §1014; 7
U.S.C. §1506; 31 U.S.C. §3729, §3730 and any other applicable Federal
statutes)
June 2019
FCIC 24040
31
Exhibit 1
Conservation Compliance- Exception (Continued)
2
Conservation Compliance Statements (continued)
The following statement applies to either an individual or legal entity that has never participated in a
USDA benefit program subject to the HELC or WC provisions, did not participate in Federal crop
insurance in the 2015 or subsequent reinsurance years as applicable, and has no prior interest in land
subject to HELC or WC provisions. In addition, the person cannot have an SBI or be an SBI who
participated in Federal crop insurance in the 2015 or subsequent reinsurance years, or in any other USDA
benefit program(s) subject to the HELC or WC provisions. Persons who received notification from the Risk
Management Agency or the Farm Service Agency that form AD-1026 may not be on file with USDA are
not eligible for this exception
“By signing below, I certify that:
I (name of individual or name of legal entity), hereafter referred to as the
policyholder, have never participated in any USDA benefit program(s)
(1)
subject to the Highly Erodible Land Conservation (HELC) or Wetland
Conservation (WC) provisions;
The policyholder has not participated in the Federal crop insurance
(2) program in the 2015, or subsequent reinsurance years prior to signing this
certification;
The policyholder, if an individual, had no prior interest, as an individual
(3) or legal entity, in any land or commodity subject to the HELC or WC
provisions;
The policyholder has no substantial beneficial interest holder, as defined
in section 1 of the Common Crop Insurance Policy Basic Provisions (7
C.F.R. § 457.8) who participated in the Federal crop insurance program in
(4)
the 2015 or subsequent reinsurance years prior to signing this
certification, or in any other USDA benefit program(s) subject to the
HELC or WC provisions prior to signing this certification;
C
Statement
C
(5)
(6)
(7)
(8)
June 2019
The policyholder had no substantial beneficial interest, as defined in
section 1 of the Common Crop Insurance Policy Basic Provisions (7
C.F.R. § 457.8), in any person who participated in Federal crop insurance
in the 2015 or subsequent reinsurance years prior to signing this
certification, or who was subject to the HELC or WC provisions prior to
signing this certification;
The policyholder has not received notification from the Risk Management
Agency or the Farm Service Agency that form AD-1026 may not be on
file with USDA certifying compliance with the highly erodible land
conservation HELC and WC provisions;
The policyholder understands the Risk Management Agency and the Farm
Service Agency may review historical records to determine prior
participation in any USDA program(s), including Federal crop insurance,
or prior interest in any land, crop or person who participated in Federal
crop insurance or who was subject to the HELC or WC provisions; and
The policyholder understands that if this certification is determined to be
false, the policyholder will be subject to sanctions under the policy,
including but not limited to voidance of the policy, and the policyholder
may be subject to criminal or civil penalties (18 U.S.C. §1006 and §1014;
7 U.S.C. §1506; 31 U.S.C. §3729, §3730 and any other applicable Federal
statutes).”
FCIC 24040
Substantive
32
Exhibit 1
Conservation Compliance- Exception (Continued)
2
Conservation Compliance Statements (continued)
The following statement applies to an individual (including a spouse) who may or may not have been part
of another legal entity engaged in farming preceding the applicable reinsurance year, who was an SBI to a
policyholder subject to the HELC or WC provisions, but who was not required to complete an AD-1026 by
FSA as an affiliated person on or prior to the beginning of the reinsurance year. Persons who received
notification from the Risk Management Agency or the Farm Service Agency that form AD-1026 may not
be on file with USDA are not eligible for this exception.
“By signing below, I certify that:
(1)
(2)
(3)
D
Statement
D
(4)
(5)
(6)
3
I (name of individual), hereafter referred to as the policyholder, began
farming as an individual for the first time on (month and day), 20 ;
The policyholder has, or has previously held, a substantial beneficial
interest, as defined in 7 C.F.R. Part 400, in a person who was subject
to the HELC or WC provisions prior to the date contained in paragraph
(1), but was not previously required to sign form AD-1026;
The policyholder has not participated in the Federal crop insurance
program as a primary insured in the 2015 reinsurance year, or
subsequent reinsurance years as applicable, prior to signing this
certification;
The policyholder has not received notification from the Risk
Management Agency or the Farm Service Agency that form AD-1026
may not be on file with USDA certifying compliance with the highly
erodible land conservation HELC and WC provisions;
The policyholder understands the Risk Management Agency and the
Farm Service Agency may review historical records to determine prior
participation in any USDA program or prior interest in any land, crop
or person that was subject to the HELC or WC provisions; and
The policyholder understands that if this certification is determined to
be false, the policyholder will be subject to sanctions under the policy,
including but not limited to voidance of the policy, and the
policyholder may be subject to criminal or civil penalties (18 U.S.C.
§1006 and §1014; 7 U.S.C. §1506; 31 U.S.C. §3729, §3730 and any
other applicable Federal statutes).”
Substantive
Required Signature and Statement
A “Applicant/Insured’s Printed Name, Signature and Date”
B Privacy Act Statement
Para. 501
Substantive
C Nondiscrimination Policy Statement
Para. 503
Substantive
June 2019
FCIC 24040
Substantive
33
Exhibit 2
Conditions of Acceptance Statements
Condition of Acceptance:
This application is accepted and insurance attaches in accordance with the policy unless: (1) The
Federal Crop Insurance Corporation determines that, in accordance with the regulations, the risk is
excessive; (2) any material fact is omitted, concealed or misrepresented in this application or in the
submission of this application; (3) you have failed to provide complete and accurate information
required by this application; or (4) the answer to any of the following questions is "yes." An answer
of “yes” to these questions does not automatically result in rejection of the application. For example,
if you answer “yes” to question (a) but your debt was discharged in bankruptcy; the application would
not be rejected.
Yes
No
□
□
□
□
□
□
□
□
□
□
□
□
(a)
Are you now indebted and the debt is delinquent for insurance coverage under the
Federal Crop Insurance Act?
(b) Have you in the last five years been convicted under federal or state law of planting,
cultivating, growing, producing, harvesting, or storing a controlled substance?
(c) Have you ever had insurance coverage under the authority of the Federal Crop
Insurance Act terminated for violation of the terms of the contract or regulations, or
for failure to pay your delinquent debt?
(d) Are you disqualified or debarred under the Federal Crop Insurance Act, the
regulations of the Federal Crop Insurance Corporation, or the United States
Department of Agriculture?
(e) Have you ever entered into an agreement with the Federal Crop Insurance
Corporation or with the Department of Justice that you would refrain from
participating in programs under the authority of the Federal Crop Insurance Act and
that agreement is still effective?
(f) Do you have like insurance on any of the above crop(s)?
I understand that if coverage for any crop is currently terminated or would have subsequently
terminated for indebtedness had this application been filed after the termination date, no coverage can
be provided and I am ineligible for any benefits under the Federal Crop Insurance Act until the cause
for termination is corrected.
We will notify you of rejection by depositing notification in the United States mail, postage paid, to
the applicant’s address. Unless rejected or the sales closing date has passed at the time you signed this
application, insurance shall be in effect for the crop(s) and crop years specified and shall continue for
each succeeding crop year, unless otherwise specified in the policy, until canceled, terminated or
voided. The insurance contract, which includes the accepted application, is defined in the regulation
published at 7 C.F.R. chapter IV. No term or condition of the contract shall be waived or changed
unless such waiver or change is expressly allowed by the contract and is in writing.
Note: For RI/VI Applications Only, remove the following statement: “The insurance contract, which
includes the accepted application, is defined in the regulation published at 7 C.F.R. chapter IV.”
June 2019
FCIC 24040
34
Exhibit 3
Request for Administrative Reinstatement
This form is to be completed by the ineligible person requesting reinstatement and submitted to the
Approved Insurance Provider.
1 Applicant Information
A
“Name of Person Requesting Reinstatement”
B
“Ineligible Person’s Identification Number”
“Ineligible Person’s Identification Number Type”
C
D
“Ineligible Person’s Street and/or Mailing Address”
E
"City and State”
F
“Zip Code”
G “Ineligible Person’s Telephone Number”
H “State and County”
“Policy Number(s), if applicable”
I
J
“Insured’s Identification Number (if not the same as the ineligible person)”
K “Insured’s Identification Number Type (if not the same as the ineligible person)”
2 Request Information
A
“Crop Year Reinstatement is Requested”
Substantive
Substantive
Substantive
Substantive
Substantive
Substantive
Substantive
Substantive
Substantive
Substantive
Substantive
Substantive
“Request Type (check one)”
□ “Unavoidable or Unforeseen Event:”
B
C
D
E
□ “Weather Event”
□ “Medical Event”
□ “Other”
□
□
□
□
Note: Non-Substantive
Substantive
“Active Duty in U.S. Military”
“Failure to include All Amounts Due”
“Transposed Amount”
“7-day Transit Period”
“I hereby request reinstatement of my policy. I
understand that if my policy is reinstated I must
Note: Allow space for the
adhere to all applicable policy provisions and I have
Requestor to initial this statement.
paid any amounts due for the policy (ies) in which I
requested reinstatement.
“Statement of why reinstatement should be granted including explanation of the
circumstances which lead to your failure to pay your debt(s) timely. You must include
facts that are relevant to the request and which can be substantiated further by the
documentation provided with this request.”
Note: Allow space to include a
I have attached the following documents:”
list of supporting documentation
June 2019
FCIC 24040
Substantive
Substantive
Substantive
35
Exhibit 3
Request for Administrative Reinstatement (Continued)
3
Required Statements
“If my policy is reinstated, I agree to present my
reinstatement letter to my insurance provider and
purchase the policy (ies) I have requested by the due
date that will be established in my reinstatement
letter.
A
B
A
B
C
4
I understand that failure to purchase the policies for
which I have requested will result in my
reinstatement being rescinded. In addition, I
understand that the coverage provided under the
reinstated policy will use the same plan of
insurance, coverage levels, endorsements and
options I had prior to termination, provided that I
continue to meet all eligibility requirements and
comply with the terms of the policy, and there is no
preliminary evidence of misrepresentation or fraud.”
“I certify that [INSERT NAME OF REQUESTOR]
has met all other program requirements under the
authority of the Federal Crop Insurance Act (the
Act) with the exception of being listed as ineligible.
In addition, we certify that the reinstated policy will
maintain all the same coverage levels and fund
designation and comply with the terms of the policy,
and there is no preliminary evidence of
misrepresentation or fraud.
Certification Statement
Privacy Act Statement
Nondiscrimination Policy Statement
Note: Insert the following
statement above the Requestor’s
signature line. Allow space for
the Requestor to initial this
statement.
Substantive
Note: Insert the following
statement above AIP
representative’s signature line.
Substantive
Para. 502
Para. 501
Para. 503
Substantive
Substantive
Substantive
Required Signatures
A
B
“Requestor’s Printed Name, Signature and Date”
“AIP’s Authorized Representative’s Printed Name, Signature, and Date”
C
“AIP’s Authorized Representative’s Street and/or Mailing Address”
D
“AIP’s Authorized Representative’s Telephone Number”
E
“Insured’s Printed Name, Signature, and Date
June 2019
Note: Provide instruction that
signature is to be obtained if the
Requestor is not the Insured.
FCIC 24040
Substantive
Substantive
NonSubstantive
NonSubstantive
Substantive
36
Exhibit 4
Anti-Rebating Certification
The AIP has the discretion of developing either a combined certification for the applicant/insured and
the agent or one form for the applicant/insured and one for the agent. The standards below reflect a
combined form. See paragraph 601 for more information regarding this certification.
General Information
A “Applicant/Insured Name”
B “Policy Number”
C “Agent’s Name”
D “Agent Code Number”
E “Crop Year”
Anti-Rebating Statement(s)
A
Applicant/
Insured
Statement
B
Agent
Statement
Substantive
Substantive
Substantive
Substantive
Substantive
“I certify, for the crop year indicated, that I have not directly or indirectly
received, accepted, or been paid, offered, promised, or given any benefit,
including money, goods, or services for which payment is usually made,
rebate, discount, abatement, credit, or reduction of premium, or any other
valuable consideration, as an inducement to procure insurance or in exchange
for purchasing this insurance policy after it has been procured. I understand
that this prohibition does not include payment of administrative fees,
performance based discounts, and any other payment approved by FCIC that
Substantive
are authorized under sections 508(a)(9)(B) and 508(d)(3) of the Federal Crop
Insurance Act (Act) (7 U.S.C. §§ 1508(a)(9)(B) and 1508(d)(3)). I understand
that a false certification or failure to completely and accurately report any
information on this form may subject me, and any person with a substantial
beneficial interest in me, to sanctions, including but not limited to, criminal
and civil penalties and administrative sanctions in accordance with section
515(h) of the Act (7 U.S.C. §1515(h)) and all other applicable federal
statutes.”
“I certify, for the crop year indicated, that I have neither offered nor promised,
directly or indirectly, any benefit, including money, goods, or services for
which payment is usually made, rebate, discount, credit, reduction of
premium, or any other valuable consideration to this person either as an
inducement to procure insurance or in exchange for obtaining insurance after
it has been procured. I understand that this prohibition does not include
payment of administrative fees, performance based discounts, and any other
payment approved by FCIC that are authorized under sections 508(a)(9)(B) Substantive
and 508(d)(3) of the Federal Crop Insurance Act (Act) (7 U.S.C. §§
1508(a)(9)(B) and 1508(d)(3)). I understand that a false certification or failure
to completely and accurately report any violation may subject me, and all
agencies/companies I represent, to sanctions, including but not limited, to
criminal and civil penalties and administrative sanctions in accordance with
section 515(h) of the Act (7 USC §1515(h)) and all other applicable federal
statutes.”
Required Signature
A "Applicant/Insured’s Printed Name, Signature and Date”
B “Agent’s Printed Name, Signature, Code Number and Date”
Required Statement
A Privacy Act Statement
B Nondiscrimination Policy Statement
June 2019
FCIC 24040
Substantive
Substantive
Para. 501
Para. 503
Substantive
Substantive
37
Exhibit 5
Approved Insurance Provider Non-Disclosure Statement
1
General Information
“[INSERT COMPANY NAME] hereby agrees that it shall keep private and not
publish, use or disclose to any individual or entity, either directly or indirectly, any
Protected Information, except that it may:
(1) Use such information as necessary to perform its duties under the Standard
Reinsurance Agreement, and in accordance with applicable procedures issued by
the Risk Management Agency or the Federal Crop Insurance Corporation;
A
B
C
D
E
F
G
(2) Disclose, or provide authorization to receive, such Protected Information only to
its affiliates, employees or contractors who need such information in the
performance of their duties and who have signed an Individual Non-Disclosure
Statement or who are employed by an entity that has certified that its employees
have signed Individual Non-Disclosure Statements; and
(3) Disclose Protected Information pursuant to a subpoena, court order, statute, law,
rule, regulation or other similar requirement (a “Legal Requirement”). Prompt
notice of such Legal Requirement shall be provided to the affected policyholders
prior to its disclosure so they may seek an appropriate protective order or other
appropriate remedy or waive compliance with the provisions of this Agreement.
[INSERT COMPANY NAME] further agrees that it shall keep secure all electronic
and hard copy Protected Information.
[INSERT COMPANY NAME] agrees that the obligation to secure and not disclose
any Protected Information shall continue in perpetuity. However, when the period
during which records are required to be retained under the Standard Reinsurance
Agreement has ended, Protected Information may be properly disposed of and
destroyed.
[INSERT COMPANY NAME] certifies that it shall adhere to all security policies and
rules provided by RMA in handling USDA information and systems.
[INSERT COMPANY NAME] certifies that it shall obtain from its affiliates,
employees and contractors who are to receive any Protected Information from any
source, including from policyholders, a properly executed Individual Non-Disclosure
Statement or a certification from its contractors or affiliates that such contractors and
affiliates have obtained an Individual Non-Disclosure Statement from all persons who
will have access to any protected information and who are employed by or have a
contract with the contractor or the affiliate.
[INSERT COMPANY NAME] understands that violation of this agreement may result
in civil and criminal penalties under the Privacy Act or section 1770c of the Food
Security Act of 1985 (7 U.S.C. § 2276c).”
Include the following definitions.
“For the purposes of this document:”
“Protected Information means…”
“Personally Identifiable Information means…”
“RMA means…”
“USDA means…”
June 2019
FCIC 24040
Note: See GSH for
applicable definitions
Substantive
Substantive
Substantive
Substantive
Substantive
Substantive
Substantive
38
Exhibit 5
Approved Insurance Provider Non-Disclosure Statement (Continued)
2
Required Statement
A
“By having its authorized representative sign below, [INSERT COMPANY NAME]
acknowledges that it will adhere to all requirements for non-disclosure contained herein.”
3 Required Signature
A “AIP Officer Printed Name, Signature and Date”
B “AIP Officer’s Title”
June 2019
FCIC 24040
Substantive
Substantive
Substantive
39
Exhibit 6
Individual Non-Disclosure Statement
1
General Information
“I hereby agree that I shall keep private and not publish, use or disclose to any other
individual or entity, either directly or indirectly, Protected Information, except that I
may:
(1) Make use of such information to the extent necessary in the performance of my
duties, as required under the Standard Reinsurance Agreement, and in accordance
with applicable procedures issued by the Risk Management Agency;
A
B
C
D
E
F
2
(2) Disclose Protected Information only to employees or contractors of the approved
insurance provider or its affiliates authorized to receive such information, and who
have signed an Individual Non-Disclosure Statement; and
(3) Disclose Protected Information pursuant to a subpoena, court order, statute, law,
rule, regulation or other similar requirement (a “Legal Requirement”). Prompt
notice of such Legal Requirement shall be provided to the affected policyholders
prior to its disclosure so they may seek an appropriate protective order or other
appropriate remedy or waive compliance with the provisions of this Agreement.”
“I hereby agree that I shall keep secure all electronic and hard copy Protected
Information and not provide access to any person not expressly authorized by the
approved insurance provider or its affiliate to receive such information.”
“I agree that my obligation to secure and not disclose any Protected Information shall
continue in perpetuity, which includes the time I am employed or under contract with
an approved insurance provider and after I leave such employment or are no longer
under contract. I understand that I may fulfill this obligation by properly destroying
Protected Information for which retention requirements have ended.”
“I certify that I will adhere to all security policies and rules provided by RMA in
handling USDA information and systems.”
“I understand that violation of this agreement may result in civil and criminal penalties
under the Privacy Act or section 1770(c) of the Food Security Act of 1985 (7 U.S.C. §
2276c).”
Include the following definitions.
“For the purposes of this document:”
“Protected Information means…”
“Personally Identifiable Information means…”
“RMA means…”
“USDA means…”
Substantive
Substantive
Substantive
Substantive
Substantive
See GSH for applicable
definitions
Substantive
Para. 501
Substantive
Required Statement
A Privacy Act
3 Required Signature
A “Individual’s Printed Name and Signature and Date”
B “Individual’s Title or Position”
C “Name of affiliate or contractor, if applicable”
June 2019
FCIC 24040
Substantive
Substantive
Substantive
40
Exhibit 7
Conflict of Interest
1
General Information
A “Name and address of the discloser”
B “Identification Number of the discloser”
“Name and address of the approved insurance provider to which you are providing the
disclosure statement, all Federal crop insurance servicing activities conducted on behalf of
the Approved Insurance Provider, or any other approved insurance provider. For example:
C □ Policy Sales
□ Loss Adjustment
□ Other (specify activity)”
Create a block for the following questions, include a Yes □ No □ option at the end of each
question with instruction to check one. At the AIPs discretion, this form may include
additional information.
Yes No
Do you have a share in a crop insured under any eligible crop insurance
(1)
□ □ contract insured by the AIP?
Do any of your relatives have a substantial beneficial interest in any
(2)
□ □ eligible crop insurance contract insured by the AIP?
Do you have a power of attorney authorizing you to act as attorney-in-fact
(3)
□ □ or are you an authorized representative of a policyholder with respect to
any eligible crop insurance contract insured by the AIP?
Do you have an ownership interest in a business (excluding stock in public
(4)
□ □ corporations or entities in which you own less than a ten percent interest)
with any policyholder insured by the AIP?
Do you have a rental or leasing arrangement for land, buildings, or
(5)
□ □ equipment with any policyholder insured by the AIP?
Are you an owner/operator of a business or a commissioned based
employee that provides goods or services related to farming operations
D
(6)
□ □ (custom farming, tractor sales, etc., but excluding insurance services) for
which you receive revenue as the owner/operator or a direct commission
as an employee with respect to any policyholder insured by the AIP?
Are you an owner/operator of a business or a commissioned based
employee that provides goods or services not related to farming operations
(7)
□ □ (excluding insurance services) for which you receive revenue as the
owner/operator or a direct commission as an employee with respect to any
policyholder insured by the AIP?
Are you a financial institution employee and part of the approval decision(8)
□ □ making process of financial arrangements for any policyholder insured by
the AIP
Do you have an agent compensation, barter, or financial arrangement
(9)
□ □ (excluding those reported under question 8. above) with any policyholder
insured by the AIP?
Do you have a business, familial, financial, or legal relationship that has
(10) □
□ not been identified above with any policyholder insured by the AIP?
Do you have a relative who works with the Federal crop insurance
(11) □
□ program, for the AIP, or any of its affiliates?
June 2019
FCIC 24040
Substantive
Substantive
Substantive
Substantive
41
Exhibit 7
Conflict of Interest (Continued)
2
Required Statements
A
“I, [INSERT DISCLOSER NAME] have been advised and agree to abide by the applicable
conflict of interest rules of the Standard Reinsurance Agreement and its Appendices, and all
applicable policies, and procedures.”
Substantive
B
If a renewal COI the AIP may create a check box with the following statement: “No
previously disclosed information has changed from the information contained in the 20XX
disclosure”
Substantive
C
Privacy Act Statement
Substantive
D
“I certify that to the best of my knowledge all information provided is true and accurate,
and that any false or inaccurate information may result in administrative, civil, and criminal
sanctions under 18 U.S.C. §§ 1006 and 1014, 7 U.S.C. § 1506, 31 U.S.C. §§ 3729 and 3730
and any other applicable federal statutes or regulations.”
Substantive
E
Nondiscrimination Policy Statement
Substantive
3
Required Signature
A
"Discloser’s Printed Name, Signature and Date”
June 2019
Para. 501
Para. 503
FCIC 24040
Substantive
42
Exhibit 8
Individual Controlled Business Certification
This form utilized by the AIP must at a minimum include the following.
1
General Information
A
B
C
“Individual’s Name”
“Individual’s Title or Position”
“Identification Number”
2
A
B
C
D
E
Substantive
Substantive
Substantive
Certification Statement
“For the [Insert the applicable reinsurance year] reinsurance year, beginning July 1,
20XX and ended June 30, 20XX.”
“This certification is required for all individuals (including subagents) who receive
compensation (including any salary, commission, profit sharing, bonus, or any other
direct or indirect benefit) for the sale of policies or plans of insurance reinsured by
FCIC.”
Include the following definition.
Note: See GSH for
applicable definitions
“Immediate Family means…”
“Please certify to the following as it applies to you.”
“I did not receive compensation (including any salary, commission, profit
sharing, bonus, or any other direct or indirect benefit), for the sale or service of
□ policies or plans of insurance reinsured by FCIC for which I or an immediate
family member (as defined) have a substantial beneficial interest.”
“I did receive compensation (including any salary, commission, profit sharing,
bonus, or any other direct or indirect benefit), for the sale or service of policies or
□ plans of insurance reinsured by FCIC for which I or an immediate family
member (as defined) have a substantial beneficial interest.”
“If you did receive compensation (including any salary, commission, profit sharing,
bonus, or any other direct or indirect benefit), for the sale or service of policies or plans
of insurance reinsured by FCIC for which you or your immediate family member have
a substantially beneficial interest, please certify to the following as it applies to you:”
“The total amount of compensation (including any salary, commission, profit
sharing, bonus, or any other direct or indirect benefit), for the sale or service of
policies or plans of insurance reinsured by FCIC for which I or an immediate
□ family member (as defined) have a substantial beneficial interest, does not
exceed 30 percent of the total compensation I have received for the sale or
service of all FCIC policies or plans of insurance nor exceeds any applicable
State specific limitation.”
“The total amount of compensation (including any salary, commission, profit
sharing, bonus, or any other direct or indirect benefit), for the sale or service of
policies or plans of insurance reinsured by FCIC for which I or an immediate
□ family member (as defined) have a substantial beneficial interest, does exceed 30
percent of the total compensation I have received for the sale or service of all
FCIC policies or plans of insurance or exceeds any applicable State specific
limitation.”
June 2019
FCIC 24040
Substantive
Substantive
Substantive
Substantive
Substantive
43
Exhibit 8
Individual Controlled Business Certification (Continued)
3
Required Statements
“I acknowledge that failure to timely provide the required certification, certification I
am not in compliance with the requirements of this paragraph, or certification I am in
A
compliance when I am not may result in disqualification and civil fines under section
515(h) of the Federal Crop Insurance Act.”
Para. 501
B Privacy Act Statement
Para. 503
C Nondiscrimination Policy Statement
4
Substantive
Substantive
Substantive
Required Signature
A "Individual’s Printed Name, Signature and Date”
June 2019
FCIC 24040
Substantive
44
Exhibit 9
Affiliate Controlled Business Certification
The AIP utilizing this form must at a minimum include the following.
1
A
B
2
A
B
General Information
“Affiliate’s Name”
“Officer or Owner’s Title or Position”
Substantive
Substantive
Certification Statement
“For the [INSERT THE APPLICABLE REINSURANCE YEAR] reinsurance year,
beginning July 1, 20XX and ended June 30, 20XX.”
“The officer or owner of the affiliate who affixes their signature to this certification has
the authority to sign on behalf of the affiliate, and has been designated by the [INSERT
THE NAME OF THE AIP] to receive all certifications required under section
508(a)(10(C) of the Federal Crop Insurance Act (Act).”
“I hereby certify that one of the following is true and accurate:”
“All individuals (including subagents), who received, directly, or indirectly, any
compensation through the affiliate for the service or sale of any eligible crop
insurance policy/contract in the above reference reinsurance year, have submitted
□ certifications and all individuals certified that the total amount of compensation
they received did not exceed the amount allowed under section 508(a)(10)(B) of
the Act; or”
“One or more individuals are not in compliance with the requirements of section
508(a)(10)(B) of the Act because:
C
Substantive
Substantive
Substantive
□
□
The individual did not submit an “Individual Controlled Business
Certification”;
□
The individual certified the total amount of compensation exceeded the
amount allowed under section 508(a)(10)(B) of the Act; or
□
D
3
A
B
The affiliate has discovered the individual incorrectly certified to being in
compliance with the compensation limitation under section 508(a)(10)(B)
of the Act.”
“If the affiliate has certified that one or more individuals are not in compliance with the
requirement of section 508(a)(10)(B) of the Act, a list of all individuals not in
compliance, separated in to each of the 3 categories specified above must be provided to
[INSERT THE NAME OF THE AIP] no later than [INSERT DEADLINE TO BE
ESTABLISHED BY THE AIP].”
Substantive
Required Signature
"Affiliate Officer’s Printed Name, Signature and Date”
“Affiliate Officer’s Title”
June 2019
FCIC 24040
Substantive
Substantive
45
Exhibit 10-15
Reserved
June 2019
FCIC 24040
46
Exhibit 16
Application
The Application is used to request insurance and must contain all of the information required by the
policy. If the required information is not contained on the application, the application is not acceptable
and insurance will not be provided. The standards below represent all Application elements for
standards identified in the CIH and GSH. The AIP may use all terms for one Application type or only
those standards that are applicable for the applicable policy (e.g., multiple Application types). A new
Application or Policy Change is required to change coverage level, prices etc. See GSH for further
information.
1
Applicant Information
“Applicant’s Name”
B “Applicant's Authorized Representative”
C “Street and/or Mailing Address”
D "City and State”
E “Zip Code”
F “Applicant's Telephone Number”
G “Policy Number”
H “Identification Number”
I “Identification Number Type”
J “Person Type”
K “Spouse’s Name”
L “Spouse’s Identification Number”
M “Is applicant at least 18 years old? Yes □ No □”
“Landlord/Tenant insuring other’s share”
See Para. 411, N/A for DRP
A
N
2
A
B
C
D
Substantive
Substantive
Substantive
Substantive
Substantive
Substantive
Substantive
Substantive
Substantive
Substantive
Substantive
Substantive
Substantive
Substantive
Policies
Crop Information
“Effective Crop Year”
“Crop”
“State and County”
“Options, Elections, or Endorsements”
Substantive
Substantive
Substantive
Substantive
Note: Substitute “Productivity Factor”
for RI/VI applications. AIPs may
include the applicable term for the
appropriate plan of insurance.
E
“Percentage Price Election, Projected Price,
Amount of Insurance, or Protection Factor”
F
G
H
I
“Coverage Level”
“Practice”
“Type”
“Plan of Insurance”
Note: Substantive, if coverage level
varies by practice/type
J
“Added County Election”
See Para. 410
K
“Designated County” [for added county
election only]
See Para. 410
L
“Grid ID”
M “Index Interval”
N “Percent of Value”
June 2019
Note: Substantive for API and PRF
Applications only
Note: Substantive for RI/VI
Applications only
FCIC 24040
Substantive
Substantive
Substantive
Substantive
Substantive
Substantive/Non
-Substantive
Substantive/Non
-Substantive
Substantive/Non
-Substantive
Substantive/Non
-Substantive
47
Exhibit 16
Application (Continued)
3
Other Information
A “Name of Previous AIP (if any)”
B “Policy Number under Previous AIP (if any)”
“List all person(s) with a substantial beneficial interest in
you as defined in the applicable policy provisions (include
landlords or tenants insured under the applicant). If none,
state NONE.”
C
D
4
A
B
C
D
5
Required Information: (Title and Items 1-6 are
Substantive)
1. Name
2. Address
3. Telephone number
4. Identification Number
5. Identification Number Type
6. Person Type
“I grant the person(s) listed below the authority to sign any
and all crop insurance documents on my behalf. I
understand that by authorizing such persons to sign
documents on my behalf I am legally bound by all terms
and conditions of such documents and of the crop
insurance contract. I also understand that granting the
following person(s) the authority to sign on my behalf does
not obligate that person(s) to the terms and conditions of
my crop insurance contract. I further understand that this
authorization may be revoked by me at any time upon
written notice, signed and delivered to my Approved
Insurance Provider.”
Required Statements
Conditions of Acceptance Statements
Certification Statement
Privacy Act Statement
Nondiscrimination Policy Statement
Substantive
Substantive
Note: Include a note
regarding additional space
if needed to complete lists,
e.g., (See reverse side for
additional space)
Substantive
Note: Allow space for the
applicant to list all
person(s) designated to
sign crop insurance
documents on the
applicant’s behalf.
NonSubstantive
Exhibit 2; See 3C above
Para. 502
Para. 501
Para. 503
Substantive
Substantive
Substantive
Substantive
Required Signatures
A "Applicant/Insured’s Printed Name, Signature and Date”
B “Agent’s Printed Name, Signature, Code Number and Date”
June 2019
FCIC 24040
Substantive
Substantive
48
Exhibit 17
Supplemental Coverage Option Endorsement
Insured’s who wish to insure under the Supplemental Coverage Option (SCO) Endorsement may
amend their policy by signing and submitting the SCO Endorsement Application, developed according
to these standards on or before the SCD for the first crop year the insured wishes to elect the
Endorsement.
1
Insured Information
“Insured’s Name”
B “Underlying Policy Number”
C “Street and/or Mailing Address”
D "City and State”
E “Zip Code”
F “Identification Number”
G “Identification Number Type”
Substantive
Substantive
Substantive
Substantive
Substantive
Substantive
Substantive
2
A
B
C
D
E
F
G
3
“County Name”
“Crop(s)”
“Crop Year”
“Underlying Plan of Insurance”
“Coverage Level”
“SCO Plan of Insurance”
“ARC Coverage □ Yes □ No”
Substantive
Substantive
Substantive
Substantive
Substantive
Substantive
Substantive
A
“In addition to Section 3B (2) of the Basic Provisions, I hereby elect this Supplemental
Coverage Option Endorsement, and by this election I understand:
I must have purchased a policy under the Common Crop Insurance Policy Basic
Provisions and applicable Crop Provisions to elect this Endorsement and must also
(1)
purchase this Endorsement with the same Approved Insurance Provider as my
Common Crop Insurance Policy.
I may elect coverage under this Endorsement and the Farm Service Agency’s
(2)
Agriculture Risk Coverage Program, but the same acreage of the crop cannot be
covered under both programs.
I may elect coverage under this Endorsement and Stacked Income Protection Plan for
(3)
the upland cotton, but the same acreage cannot be insured under both.
If at any time my Common Crop Insurance Policy for the crop is cancelled or
(4)
terminated, coverage under this endorsement is automatically cancelled or
terminated.
That by electing this Endorsement, it will continue from year to year unless I or you
(5)
cancel or change my election by written notice on or before the cancellation date or
my coverage is otherwise canceled or terminated under the terms of my policy.
Separate Administrative Fees will be assessed for each crop insured under this
(6)
Endorsement.”
A
4
A
B
C
5
A
B
Crop Information
Terms and Conditions
Substantive
Required Statements
Certification Statement
Privacy Act Statement
Nondiscrimination Policy Statement
Para. 502
Para. 501
Para. 503
Substantive
Substantive
Substantive
Required Signature
“Insured’s Printed Name, Signature and Date”
“Agent’s Printed Name, Signature, Code Number and Date”
June 2019
FCIC 24040
Substantive
Substantive
49
Exhibit 18
STAX Application
Insured’s who wish to insure under the STAX Plan of Insurance must sign and submit the STAX
Application, developed according to these standards on or before the SCD for the first crop year the
insured wishes to elect STAX.
1
Applicant Information
A
“Applicant’s Name”
“Applicant's Authorized Representative”
“Street and/or Mailing Address”
"City and State”
“Zip Code”
“Applicant's Telephone Number”
“Policy Number”
“Identification Number”
“Identification Number Type”
“Person Type”
“Spouse’s Name”
“Spouse’s Identification Number”
“Is applicant at least 18 years old? Yes □ No □”
“Landlord/Tenant insuring other’s share”
B
C
D
E
F
G
H
I
J
K
L
M
N
2
A
B
C
E
F
G
H
I
J
K
L
See Para. 411
Crop Information
“Crop”
“Effective Crop Year”
“State and County”
“Companion Policy Plan of Insurance, if applicable”
“Options, Elections, or Endorsements”
“Coverage Range”
“Practice”
Note: Substantive if coverage varies
by practice/type.
“Type”
“Area Loss Trigger
“STAX Plan of Insurance”
“STAX Protection Factor”
M
“Added County Election”
See Para. 410
N
“Designated County” [for added county election only]
See Para. 410
O
“SCO Coverage □ Yes □ No”
“If yes, identify by APH Database whether SCO or STAX applies. If land is added to this
operation after the Sales Closing Date and reported by the Acreage Reporting Date, such
acreage will be covered by □ SCO □ STAX.”
P
Substantive
Substantive
Substantive
Substantive
Substantive
Substantive
Substantive
Substantive
Substantive
Substantive
Substantive
Substantive
Substantive
Substantive
June 2019
FCIC 24040
Substantive
Substantive
Substantive
Substantive
Substantive
Substantive
Substantive
Substantive
Substantive
Substantive
Substantive/
NonSubstantive
Substantive/
NonSubstantive
Substantive
Substantive
50
Exhibit 18
STAX Application (Continued)
3 Other Information
A “Name of Previous AIP, if any”
B “Policy Number under Previous AIP, if any”
Substantive
Substantive
“List all person(s) with a substantial beneficial interest in you
as defined in the applicable policy provisions (include
landlords or tenants insured under the applicant). If none, state
NONE.”
Required Information: (Title and Items 1-6 are Substantive)
C
1.
2.
3.
4.
5.
6.
4
Name
Address
Telephone number
Identification Number
Identification Number Type
Person Type
Note: Include a note
regarding additional space
if needed to complete
lists, e.g., (See reverse
side for additional space)
Substantive
Terms and Conditions
“I may not elect coverage under this plan of insurance on the same acres I elect coverage for
the Supplemental Coverage Option Endorsement (SCO) if I participate in the SCO.
I may elect coverage under this plan of insurance and the Farm Service Agency’s
Agriculture Risk Coverage Program or Price Loss Coverage Program, but the same
A acreage of the crop cannot be covered under both programs.
B
C
D
E
I understand that by signing this application, the coverage under this plan of insurance it will
continue from year to year unless I or you cancel or change my election by written notice on
or before the cancellation date or my coverage is otherwise canceled or terminated under the
terms of my policy.”
Required Statements
“I grant the person(s) listed below the authority to sign any and
all crop insurance documents on my behalf. I understand that
by authorizing such persons to sign documents on my behalf I
Note: Allow space for
am legally bound by all terms and conditions of such
the applicant to list all
documents and of the crop insurance contract. I also
person(s) designated to
understand that granting the following person(s) the authority
sign crop insurance
to sign on my behalf does not obligate that person(s) to the
documents on the
terms and conditions of my crop insurance contract. I further
applicant’s behalf.
understand that this authorization may be revoked by me at any
time upon written notice, signed and delivered to my Approved
Insurance Provider.”
Conditions of Acceptance Statements
Exhibit 2; See 3C above
Certification Statement
Para. 502
Privacy Act Statement
Para. 501
Nondiscrimination Policy Statement
Para. 503
6
Required Signature
A
B
“Applicant’s/Insured’s Printed Name, Signature and Date”
“Agent’s Printed Name, Signature, Code Number and Date”
5
A
June 2019
FCIC 24040
Substantive
NonSubstantive
Substantive
Substantive
Substantive
Substantive
Substantive
Substantive
51
Exhibit 19
BFR and VFR Application
A BFR/VFR Application is completed when an individual initially applies for BFR/VFR status;
chooses to modify the crop year(s) of insurable interest exceptions for BFR; or to correct a previously
submitted BFR/VFR Application. The BFR/VFR Application is required to be submitted by the
applicable SCD. An AIP may have separate applications for BFR/VFR or they may be combined.
1
Applicant Information
A
B
C
“Applicant’s Name”
“Applicant’s Street and/or Mailing Address”
"City and State”
Substantive
Substantive
Substantive
D
“Zip Code”
Substantive
E
“Applicant's Telephone Number”
Substantive
F
“Crop Year”
Substantive
G
H
“Applicant’s Identification Number”
Substantive
“Applicant’s Identification Number Type”
Substantive
2
Beginning Farmer/Rancher Certification
“I have produced the following crop(s) and/or livestock in the identified
State(s)/County(ies) during the time periods provided:”
DATES PRODUCING ANY CROP OR LIVESTOCK
FROM
(MM/YY)
TO
(MM/YY)
TYPE OF
CROP(S)/LIVESTOCK
STATE/
COUNTY
CROP
YEAR
USDA PROGRAM*
A
Substantive
* Identify any USDA Agency/Program that you participated in for the crops/livestock”
Note: More spaces are authorized to allow multiple States and Counties and time periods
of producing crop(s) or livestock. AIPs must assist the applicant in identifying appropriate
crop year for the dates producing the crop/livestock.
“I request the following Beginning Farmer/Rancher authorized exclusions from
consideration as crop years producing crop(s) or livestock. I certify that I was:”
DATES OF EXCLUSION
TYPE OF EXCLUSION
B
FROM
(MM/YY)
TO
(MM/YY)
CROP YEAR(S)
Under Age 18
Active Military
College
Substantive
Note: More spaces are authorized to allow multiple time periods of post-secondary studies
or active duty in the U.S. Military. The spouse of an active duty military individual may
exclude such time and include dates of exclusion in the active military type of exclusion
above for individual person types. A BFR must only complete the dates for exclusion
when the person is requesting previous crop/livestock insurable interest to be excluded.
June 2019
FCIC 24040
52
Exhibit 19
BFR and VFR Application (Continued)
2
Beginning Farmer/Rancher Certification (continued)
“I am/am not (circle one) requesting to use the production history for a farm/ranch for which I
was involved in the decision making or the physical activities necessary to produce the crop
or livestock on the farm.
C
Substantive
If I have elected to use the production history, I will identify the applicable crop years that I
qualify to use the production history, whose production history will be used and the
Farm/Tract and Field number of the acreage for the APH information being transferred.”
3
Additional Information
To be completed by the AIP “Eligible Number of Crop Years the BFR applicant qualifies to
receive BFR benefits
(
for WFRP), this number includes the crop year of BFR
Application.”
CROP YEARS
CROP/LIVESTOCK
PRODUCED
A
NUMBER OF YEAR
PRODUCING
CROP/LIVESTOCK
CROP
YEARS
EXCLUDED
NUMBER OF
YEARS
EXCLUDED
NUMBER OF
YEARS WHEN
DETERMINING
BFR
Substantive
Total Years
B
4
A
More spaces are authorized to allow multiple States and Counties and time periods of
producing crop(s) or livestock and multiple time periods of exclusion due to post-secondary
studies or active duty in the U.S. Military.
Note: Allow space for comments to be
“Comments”
written on the form.
Substantive
Veteran Farmer/Rancher Certification
“I am a veteran, who served in the active military, naval, or air service in the Armed Forces
and was discharged or released under conditions other than dishonorable in the Armed
Forces.”
“I have operated a farm in the identified State(s)/County(ies) less than 5 years during the time
periods provided:”
Substantive
Substantive
DATES OPERATING A FARM
B
C
FROM
(MM/YY)
TO
(MM/YY)
STATE/
COUNTY
CROP
YEAR
USDA PROGRAM*
* Identify any USDA Agency/Program that you participated in for crops/livestock”
“If qualifying for Veteran Farmer/Rancher based on being discharged within the past 5 years,
date of first discharge from active duty:
”
June 2019
FCIC 24040
Substantive
53
Exhibit 19
BFR and VFR Application (Continued)
4
Veteran Farmer/Rancher Certification (continued)
“I am/am not (circle one) requesting to use the production history for a farm/ranch for which I
was involved in the decision making or the physical activities necessary to produce the crop
or livestock on the farm.
Substantive
D
If I have elected to use the production history, I will identify the applicable crop years that I
qualify to use the production history, whose production history will be used and the
Farm/Tract and Field number of the acreage for the APH information being transferred.”
5
A
Beginning Farmer/Rancher Required Statements
“As provided by me on this form, I certify that I have not had an interest in any crop(s) or
livestock for more than 5 crop years (10 years for WFRP), nationwide, excluding time
periods that I was under the age of 18, in post-secondary studies or serving in active military
service. I understand that an interest in crops or livestock includes an interest:
(1) as an individual;
(2) as an interest holder of at least 10 percent interest in another person; and/or
(3) of any person(s) with an interest of at least 10 percent in me.
Substantive
I understand that any inaccurate certification will result in recalculation of my yield
guarantees, administrative fee, premiums and any applicable loss payments.”
“I understand that I must only complete one application for BFR; no amendment is necessary
unless I choose to cancel the benefits, correct a previously submitted form or amend my
exceptions for consideration. I also understand that I must provide the application for BFR to
any other AIPs that I may have a policy with in the current or subsequent years.
B
I understand that if at any time following this application, any changes are made to the
insured or substantial beneficial interest holder(s) to the policy, it may affect my eligibility
for Beginning Farmer/Rancher benefits.
Substantive
I understand that if my policy has multiple substantial beneficial interest holders or is insuring
a landlord/tenant’s share, all must qualify as Beginning Farmer/Ranchers for benefits to
apply.”
6
A
B
Veteran Farmer/Rancher Required Statements
“As provided by me on this form, I certify that I
(1) have not operated a farm or ranch for more than five years; or
(2) am a veteran who first obtained status as a veteran during the most recent five-year
period.
(circle one)
I understand that any inaccurate certification will result in recalculation of my yield
guarantees, administrative fee, premiums and any applicable loss payments.”
“I understand that I must only complete one application for VFR; no amendment is necessary
unless I choose to cancel the benefits, correct a previously submitted form or amend my
exceptions for consideration. I also understand that I must provide the application for VFR to
any other AIPs that I may have a policy with in the current or subsequent years.
I understand that if at any time following this application, any changes are made to the
insured or substantial beneficial interest holder(s) to the policy, it may affect my eligibility
for Veteran Farmer/Rancher benefits.
Substantive
Substantive
I understand that if my policy has multiple substantial beneficial interest holders, with the
exception of a spouse, if applicable, or is insuring a landlord/tenant’s share, all must qualify
as Veteran Farmer/Ranchers for benefits to apply.”
June 2019
FCIC 24040
54
Exhibit 19
BFR and VFR Application (Continued)
7
Additional Information
Para. 502
Para. 501
Substantive
C
“New □, Amended Application □, or Cancellation □.”
Certification Statement
Privacy Act Statement
D
Nondiscrimination Policy Statement
Para. 503
Substantive
A
B
Substantive
Substantive
8
Other Information and Required Signatures
A
Substantive
B
“Applicant’s Printed Name, Signature, and Date”
“Approved Insurance Provider’s (AIP) Name”
C
“AIP Representative’s Name, Signature, and Date”
Substantive
June 2019
FCIC 24040
Substantive
55
Exhibit 20
Policy Cancellation
The Policy Cancellation is to be used if and when the insured decides to cancel insurance coverage and
is not transferring coverage to another AIP.
1
Insured Information
A
“Insured’s Name”
“Insured’s Authorized Representative”
“Street and/or Mailing Address”
"City and State”
“Zip Code”
“Insured’s Telephone Number”
“Policy Number”
“Identification Number”
“Identification Number Type”
“Person Type”
“Spouse’s Name”
“Spouse’s Identification Number”
B
C
D
E
F
G
H
I
J
K
L
2
A
B
C
D
E
3
Substantive
Substantive
Substantive
Substantive
Substantive
Substantive
Substantive
Substantive
Substantive
Substantive
Substantive
Substantive
Crop Information
“Effective Crop Year”
“Crop”
“State and County”
“Options, Elections, or Endorsements”
“Plan of Insurance”
Substantive
Substantive
Substantive
Substantive
Substantive
Cancellation Information
4
A
B
C
“I hereby request cancellation of my crop insurance policy for
the crop(s) and crop year shown on this cancellation. I
understand that if this form is not executed on or before the
cancellation date for any crop year listed, the cancellation of
insurance on such crop(s) will not become effective until the
following crop year.”
Required Statements
Certification Statement
Privacy Act Statement
Nondiscrimination Policy Statement
5
Required Signature
A
A
B
Note: This statement
must be placed within
a box above the
insured’s signature line
and date.
Para. 502
Para. 501
Para. 503
“Insured’s Printed Name, Signature and Date”
“AIP Authorized Representative’s Printed Name, Signature, and Date”
June 2019
FCIC 24040
Substantive
Substantive
Substantive
Substantive
Substantive
Substantive
56
Exhibit 21
Policy Transfer/Application
This Policy Transfer and Application must be designed and/or have explicit form completion
instructions that provide the applicant’s original signature is on the application portion that is retained
by the assuming AIP. The form should be designed to allow the application information to appear in
duplicate form with the duplicate copy provided to the ceding AIP.
1
Applicant Information
A
“Applicant’s Name”
“Applicant's Authorized Representative”
“Street and/or Mailing Address”
"City and State”
“Zip Code”
“Applicant's Telephone Number”
“Policy Number”
“Identification Number”
“Identification Number Type”
“Person Type”
“Spouse’s Name”
“Spouse’s Identification Number”
“Is applicant at least 18 years old? Yes □ No □”
“Landlord/Tenant insuring other’s share”
See Para. 411
B
C
D
E
F
G
H
I
J
K
L
M
N
2
A
B
C
D
Substantive
Substantive
Substantive
Substantive
Substantive
Substantive
Substantive
Substantive
Substantive
Substantive
Substantive
Substantive
Substantive
Substantive
Crop Information
“Effective Crop Year”
“Crop”
“State and County”
“Options, Elections, or Endorsements”
Substantive
Substantive
Substantive
Substantive
Note: Substitute “Productivity Factor”
for RI/VI applications. AIPs may include
the applicable term for the appropriate
plan of insurance.
E
“Percentage Price Election, Projected Price,
Amount of Insurance, or Protection Factor”
F
G
H
I
J
K
“Coverage Level”
“Practice”
Note: Substantive, if coverage varies by
practice/type.
“Type”
“Plan of Insurance”
“Added County Election”
See Para. 410
“Designated County” [for added county election only]
L
“Grid ID”
M
“Index Interval”
N
“Percent of Value”
June 2019
Note: Substantive for API and PRF
Applications only
Note: Substantive for RI/VI
Applications only
FCIC 24040
Substantive
Substantive
Substantive
Substantive
Substantive
Substantive
Substantive
Substantive/N
onSubstantive
Substantive/N
onSubstantive
57
Exhibit 21
Policy Transfer/Application (Continued)
3
Required Language for Request
“Part I
A
B
C
4
A
B
C
5
I hereby request cancellation of my insurance policy with [INSERT CEDING AIP] for
the crop(s) and crop year(s) shown below because I have applied for insurance with
another Approved Insurance Provider. I understand that if this form is not executed on
or before the established cancellation date for any crop listed, the cancellation of
insurance on such crop(s) will not become effective until the following crop year.”
“Crop(s)” to be canceled and transferred
“Crop Year” of crops being canceled and transferred
Substantive
Substantive
Substantive
Required Language to Authorize and Signatures
“I hereby authorize and direct the [INSERT CEDING AIP PROVIDER] shown above
to furnish any information relative to my insurance policy to the Assuming Approved
Insurance Provider listed below. I understand that if coverage for any crop(s) is now
terminated or would have subsequently terminated for delinquent debt had this transfer
not occurred, no coverage can be provided by the [ASSUMING AIP].”
“Insured’s Printed Name, Signature and Date”
“Policy Number”
Substantive
Substantive
Substantive
Required Language to Provide Insurance and Signatures
“Part II
A
B
C
D
E
F
6
A
B
C
By submission of this form, we agree to provide crop insurance to this applicant for the
crop(s) and crop year specified above unless this form is not executed on or before the
established cancellation date for any of the crop(s) shown, in which case insurance will
be provided for such crop(s) for the following crop year.”
“Name of Assuming Agent”
“Assuming Agent’s Address, City, State and Zip Code”
“Signature of Approved Insurance Provider Representative Authorized to Accept
Applications”
“Date of Acceptance by Assuming Approved Insurance Provider”
“Assuming Approved Insurance Provider and Policy Issuing Company Code”
Required Statements
Certification Statement
Para. 502
Privacy Act Statement
Para. 501
Nondiscrimination Policy Statement
Para. 503
June 2019
FCIC 24040
Substantive
Substantive
Substantive
Substantive
Substantive
Substantive
Substantive
Substantive
Substantive
58
Exhibit 22
Policy Change
This form is to be used to make changes to the insurance policy without creating a new application.
Some changes can be made after the sales closing date, such as changing an insured’s physical address.
Refer to the GSH.
1
Applicant Information
A
“Insured’s Name”
“Insured's Authorized Representative”
“State and County”
“Policy Number”
“Identification Number”
“Identification Number Type”
“Person Type”
“List all person(s) with a substantial
beneficial interest in you as defined in
the applicable policy provisions
(include landlords or tenants insured
under the applicant). If none, state
NONE.”
B
C
D
E
F
G
H
Required Information: (Title and Items
1-6 are Substantive)
Changes to Insurance Coverage
A
“Change Insurance ”
B
“Effective Crop Year”
C
“Crop”
D
E
“Practice”
“Type”
“Percentage Price Election, Projected
Price, Amount of Insurance, or
Protection Factor”
“Coverage Level”
G
H
Note: Include a note regarding additional space
if needed to complete lists, e.g., (See reverse
side for additional space)
1. Name
2. Address
3. Telephone number
4. Identification Number
5. Identification Number Type
6. Person Type
“Added County Election”
“Designated County” [for added county election only]
I
J
2
F
Substantive
Substantive
Substantive
Substantive
Substantive
Substantive
Substantive
“Plan of Insurance”
June 2019
See Para. 410
See Para. 410
Note: Form completion procedures must
provide instructions to check this box when
appropriate.
Substantive
Substantive
Substantive
Substantive
Substantive
Note: For identification purposes only, a crop
cannot be added using a Policy Change.
Note: Substantive, if coverage varies by
practice/type.
Note: Substitute “Productivity Factor” for RI/VI
applications. AIPs may include the applicable
term for the appropriate plan of insurance.
Substantive
Substantive
Substantive
Substantive
Substantive
Note: Plan of insurance cannot be changed
using a Policy Change between different plans
of insurance that have different Basic
Provisions.
FCIC 24040
Substantive
59
Exhibit 22
Policy Change (Continued)
2
I
Changes to Insurance Coverage (continued)
“Options, Elections, or Endorsements”
J
“Grid ID”
K
“Index Interval”
L
“Percent of Value”
3
Cancellations
A “Cancel Insurance ”
See Para. 413.
Note: Substantive for API and PRF Applications only
Note: Substantive for the RI/VI Policy Change only
Note: Form completion procedures must provide instruct
to check this box when appropriate.
B “Effective Crop Year”
C “Crop”
D
“Options, Elections, or
Endorsements”
E
F
“Practice”
“Type”
Substantive
Substantive/N
onSubstantive
Substantive/N
onSubstantive
Substantive
Substantive
Substantive
Note: The AIP must meet the standards that are set forth
in the policies, options and endorsements as issued by
RMA. See Para. 413.
Substantive
Substantive
Substantive
Note: Create item entries for Reason of Cancellation,
similar to the example below. Provide form and completion
procedures which instruct that the reason for cancellation must
be explained in the remarks section of the form. The form
must explain the effective crop year.
G “Reasons for Cancellation”
June 2019
(Check One)
□ Insured's Request
(Explain in Remarks)
□ Mutual Consent
□ Death, Incompetence,
or Dissolution
□ Other
FCIC 24040
Substantive
60
Exhibit 22
Policy Change (Continued)
4
Other Changes
These item entries are required in order to identify the type of change being initiated.
Form completion procedures must provide instructions to convey this information.
(1) “Add or remove SBI”
(2) “Add/change/correct insured's authorized representative”
Note: Provide instruction for the insured to
“Correct insured's identification
(3)
enter previous identification number if subnumber”
item (3) is checked.
(4) “Correct spelling of insured's name”
Note: Provide instruction for the insured to
“Correct SBI’s identification
(5)
enter previous identification number if subnumber”
item (5) is checked.
(6) “Correct the spelling of SBI’s name”
“Add authority for designated person(s) to sign crop insurance documents on
behalf of the insured.”
A
“I grant the person(s) listed below the authority to sign any and all crop insurance
documents on my behalf. I understand that by authorizing such persons to sign
(7)
documents on my behalf I am legally bound by all terms and conditions of such
documents and of the crop insurance contract. I also understand that granting the
following person(s) the authority to sign on my behalf does not obligate that
person(s) to the terms and conditions of my crop insurance contract. I further
understand that this authorization may be revoked by me at any time upon written
notice, signed and delivered to my Approved Insurance Provider.”
“Remove authority for designated person(s) to sign crop insurance documents on
(8)
behalf of the insured.”
Note: For items 7 and 8, allow space for the insured to list all person(s) designated to sign
crop insurance documents on the applicant’s behalf. Indicate if person’s authority is
granted or removed.
5
A
6
A
B
C
7
Substantive;
except for
sub-items 7
and 8 are
NonSubstantive
Remarks
Create a space to enter explanations and/or remarks
Required Statements
Certification Statement
Privacy Act Statement
Nondiscrimination Policy Statement
Substantive
Para. 502
Para. 501
Para. 503
Substantive
Substantive
Substantive
Required Signatures
A "Applicant/Insured’s Printed Name, Signature and Date”
B “Agent’s Printed Name, Signature, Code Number and Date”
June 2019
FCIC 24040
Substantive
Substantive
61
Exhibit 23
Social Security Number and Employer Identification Number Reporting
1
Applicant/Insured’s Information
A
“Applicant/Insured’s Name”
“Applicant/Insured's Authorized Representative”
“Applicant/Insured's Street and/or Mailing Address”
“City and State”
“Zip code”
“[YEAR] and Succeeding Crop Years”
“Policy Number”
“Identification Number”
“Identification Number Type”
“Person Type”
“Spouse’s Name”
“Spouse’s Identification Number”
B
C
D
E
F
G
H
I
J
K
L
2
Substantive
Substantive
Substantive
Substantive
Substantive
Substantive
Substantive
Substantive
Substantive
Substantive
Substantive
Substantive
Other Person(s) Information
“List all person(s) with a substantial
beneficial interest in you as defined in the
applicable policy provisions (include
landlords or tenants insured under the
applicant). If none, state NONE.”
A
Required Information: (Title and Items 1-6
are Substantive)
1.
2.
3.
4.
5.
6.
3
A
B
C
4
A
B
C
Note: Include a note regarding additional
space if needed to complete lists, e.g.,
(See reverse side for additional space)
Substantive
Name
Address
Telephone number
Identification Number
Identification Number Type
Person Type
Required Signatures
“Insured’s Printed Name, Signature and Date”
“Agent’s Printed Name, Signature, Code Number and Date”
“Agent’s Street and/or Mailing Address”
Substantive
Substantive
Substantive
Required Statements
Certification Statement
Privacy Act Statement
Nondiscrimination Policy Statement
November 2019
Para. 502
Para. 501
Para. 503
FCIC 24040-01
Substantive
Substantive
Substantive
62
Exhibit 24
Acreage Report
The Acreage Report is required annually and determines the number of reported acres, liability, or
amount of insurance provided, premium, and establishes the insurable share at the time insurance
attaches. The standards below represent all Acreage Report elements for standards identified in the
CIH and GSH. The AIP may use all terms for one Acreage Report type or only those standards that
are applicable for the applicable policy (e.g., multiple Acreage Report Types). See the GSH and CIH
for further completion and application instructions.
1
A
B
C
D
E
F
G
H
I
J
K
L
M
N
2
A
B
C
Insured Information
“Insured’s Name”
“Insured’s Authorized Representative”
“Street and/or Mailing Address”
"City and State”
“Zip Code”
“Insured’s Telephone Number”
“Policy Number”
“Identification Number”
“Identification Number Type”
“Person Type”
“Landlord/Tenant insuring other’s share”
“Spouse’s Name”
“Spouse’s Identification Number”
“Spouse’s Identification Number Type”
See Para. 411
Substantive
Substantive
Substantive
Substantive
Substantive
Substantive
Substantive
Substantive
Substantive
Substantive
Substantive
Substantive
Substantive
Substantive
Crop Information
“Crop Year”
“Crop”
“State and County”
D
“MCEU Other County”
Note: Substantive only when MCEU
applies to the policy
E
“MCEU Primary or Secondary County”
Note: Substantive only when MCEU
applies to the policy
F
“Plan of Insurance”
G
“Options, Elections, or Endorsements”
H
I
J
“Type”
“Practice”
“Unit Number”
K
“Unit Structure Code”
L
“Coverage Level”
M
“Acreage Type”
November 2019
Note: Non-Substantive for Apiculture and
Pasture, Rangeland, and Forage acreage
reports only.
Note: Non-Substantive for RI acreage
reports only.
Note: Non-Substantive for RI Acreage
Reports only
FCIC 24040-01
Substantive
Substantive
Substantive
Substantive/
NonSubstantive
Substantive/
NonSubstantive
Substantive
Substantive/
NonSubstantive
Substantive
Substantive
Substantive
Substantive/
NonSubstantive
Substantive
Substantive/
NonSubstantive
63
Exhibit 24
Acreage Report (Continued)
2
Crop Information (continued)
“Legal Description:”
“Section:”
N
Note: Non-Substantive for RI Acreage
Reports only.
“Township:”
“Range:”
Substantive/
NonSubstantive
“Other Land Identifier (e.g., Spanish
land grants, metes and bounds, etc.):”
O
“Field Location Identification”
P
“Approved APH Yield”
Note: See CIH Para.1211
Substantive/
NonSubstantive
S
T
U
V
Note: Substantive for those plans that use
approved APH yields.
Note: Or, “Number of Trees”, “Number of
"Reported Acres”
Pounds,” or “Insured Acres by Grid”
Divide column and label “Whole” and “10ths or 100ths” underneath “Reported
Acres/Number of Trees or Pounds”
“Measurement Service”
“Insured's Share”
“Name of Other Person(s) Sharing in the Crop”
“Date Planting Completed”
W
“Area Classification”
X
“Percentage Price Election, Projected Price, or Amount of Insurance, or Protection
Factor”
Y
“Latitude and Longitude of the Point of
Reference”
Z
“Grid ID”
AA
“Intended Use”
BB
“Total Insurable Acres”
Note: Substantive for Pasture, Rangeland,
Forage Only: Total Insurable Acres of the
crop in which the insured has a share.
CC
“Total Number of Colonies in the U.S.”
Note: Substantive for Apiculture Only.
Total number of colonies in which the
insured has a share.
Substantive/
NonSubstantive
Substantive/
NonSubstantive
Substantive/
NonSubstantive
Substantive/
NonSubstantive
DD
“Total Number of Hives of Insured
Colonies”
Note: Substantive for Apiculture Only.
Number of Hives of insured colonies
assigned to the Grid ID.
Substantive/
NonSubstantive
Note: Substantive for Annual Forage only.
Substantive/
NonSubstantive
Q
R
EE
“Dual Use Option”
FF
“Remarks”
November 2019
Note: Non-Substantive for RI Acreage
Reports only.
Note: Substantive for Apiculture and
Pasture, Rangeland, and Forage only.
Note: Substantive for RI/VI Acreage
Reports only.
Substantive
Substantive
NonSubstantive
Substantive
Substantive
Substantive
Substantive
Substantive/
NonSubstantive
Substantive
Substantive
FCIC 24040-01
64
Exhibit 24
Acreage Report (Continued)
Required Statements
3
Provide the following question above the Certification Statement.
A
“I have verified my identification number affixed to this Acreage Report is true and
accurate. Yes No. If the affixed identification number is not correct or you have
not had an opportunity to verify your identification number please contact [INSERT
AIP CONTACT POINT] and submit a Policy Change.”
NonSubstantive
B
“I certify that I am responsible for
establishing the approved APH yields
that are used to calculate the production
guarantees contained in this acreage
report and that such approved APH
yields are correct to the best of my
knowledge.”
Note: Provide the following Certification
Statement above the Agent’s signature.
Substantive only for those policies that use
an approved APH yield to establish the
guarantee
Substantive/
NonSubstantive
C
“I HAVE or HAVE NOT broken
native sod after February 7, 2014. For
any native sod acreage broken after
December 20, 2018, identify the year it
was broken separately for each parcel:
.”
Note: Substantive only for states subject
to Native Sod provisions. Provide the
following Statement above the Insured’s
signature for States subject to the Native
Sod Provisions:
Substantive/
NonSubstantive
D
“The colonies noted above qualify as
apiculture and the selected index
intervals support the vegetation
production necessary for the colonies.”
Note: Substantive for Apiculture Only.
Provide the following Statement above the
Insured’s signature on Acreage Reports
subject to the Apiculture Provisions:
Substantive/
NonSubstantive
E
“To the best of my knowledge, the Grid
ID accurately identifies the location of
the insured acreage; and acreage
assigned to each Grid ID is accurate.”
Note: Substantive for Apiculture Only.
Provide the following Statement above the
Insured’s signature on Acreage Reports
subject to the Apiculture Provisions:
Substantive/
NonSubstantive
F
“I certify that the acreage reported for
the dual use option is intended to be
grazed.”
Note: Substantive for Annual Forage only.
Provide the following Statement above the
Insured’s signature on Acreage Reports
subject to the Annual Forage Provisions:
Substantive/
NonSubstantive
G
USDA Multiple Benefit Certification Statement
Para. 504
Substantive
H
Certification Statement
Para. 502
Substantive
I
Privacy Act Statement
Para. 501
Substantive
J
Nondiscrimination Policy Statement
Para. 503
Substantive
4
Required Signatures
A
“Insured’s Printed Name, Signature and Date”
Substantive
B
“Agent’s Printed Name, Signature, Date and Code Number”
Substantive
November 2019
FCIC 24040-01
65
Exhibit 25
Summary of Coverage (Schedule of Insurance)
This form is issued to the insured after the crop(s) is planted, reports his/her acreage, and the AIP has
calculated the associated premium and liability. The AIP has the election of titling this form either the
Summary of Coverage or the Schedule of Insurance.
1
A
B
C
D
E
F
G
H
I
J
K
L
M
2
A
B
C
D
E
F
G
H
I
Insured Information
“Insured’s Name”
“Street and/or Mailing Address”
“City and State”
“Zip Code”
“Insured’s Telephone Number”
“Policy Number”
“Identification Number”
“Identification Number Type”
“Person Type”
“SBI’s Name”
“SBI’s Identification Number”
“SBI’s Identification Number
Type”
“SBI Person Type”
Note: If the Policy Confirmation
(Declaration) is sent every year to the
insured; then this item is non-substantive.
Substantive
Substantive
Substantive
Substantive
Substantive
Substantive
Substantive
Substantive
Substantive
Substantive
Substantive
Substantive
Substantive
Crop Information
“Crop Insured”
“Crop/Practice/Type”
“Percentage Price Election,
Projected Price, Amount of
Insurance, or Protection Factor”
Substantive
Substantive
Note: Substitute “Productivity Factor” for
RI/VI applications. AIPs may include the
applicable term for the appropriate plan of
insurance.
“Coverage Level”
“Options, Elections, or Endorsements”
“Effective Crop Year”
“Plan of Insurance”
“State and County”
“Multi-County Enterprise Unit applies
to county. Name of Other County”
J
“Policy Number for Other County”
K
“Total Guarantee of MCEU”
L
M
N
“Guarantee or Amount of Coverage”
“Liability”
“Insured’s Premium”
O
“Insurable Acres”
P
“Insured Acres”
Q
“Insured’s Share”
R
“Grid ID”
Note: Substantive only when MCEU
applies to policy
Note: Substantive for RI/VI Only
June 2019
FCIC 24040
Substantive
Substantive
Substantive
Substantive
Substantive
Substantive
Substantive/NonSubstantive
Substantive/NonSubstantive
Substantive/NonSubstantive
Substantive
Substantive
Substantive
Substantive/NonSubstantive
Substantive/NonSubstantive
Substantive/NonSubstantive
Substantive/NonSubstantive
66
Exhibit 25
Summary of Coverage (Schedule of Insurance) (Continued)
2
Crop Information (continued)
S
“Index Interval”
T
“Trigger Grid Index”
U
“FSA Farm Number, Tract, and Field”
V
“Policy Protection per Unit”
W
“Percent of Value”
X
3
A
B
C
D
E
F
4
“Intended Use”
Note: Substantive for RI/VI Only
Substantive/NonSubstantive
Substantive/NonSubstantive
Substantive/NonSubstantive
Substantive/NonSubstantive
Substantive/NonSubstantive
Substantive
Agent Information
“Agent’s Name”
“Agent’s Street and/or Mailing Address”
“Agent’s City and State”
“Agent’s Zip Code”
“Agent’s Code Number”
“Agent’s Telephone Number”
Substantive
Substantive
Substantive
Substantive
Substantive
Substantive
Other Information
The AIP shall display the A&O subsidy amount based on the full 2.3 percent
reduction, but shall include a footnote stating the following:
A
“*Note: This amount may increase by 1.15 percent of net book premium (except for
area plans of insurance) if the loss ratio in the State exceeds 1.20 or may otherwise
change if required by the Standard Reinsurance Agreement. However, the amount of
premium you are required to pay will not change.”
Alternatively, the actual dollar amount that is the difference between the 2.3 percent
reduction and the 1.15 percent reduction may be substituted for the phrase “...1.15
percent of net book premium...” in the above footnote.
B “Date Issued”
C “Amount of Administrative Fee Due the Approved Insurance Provider”
D “Amount of Subsidy Paid by RMA”
June 2019
FCIC 24040
Substantive
Substantive
Substantive
Substantive
67
Exhibit 26
Policy Confirmation (Policy Declaration)
This form is issued to the insured after the AIP accepts the completed application. The AIP has the
election of titling this form the Policy Confirmation or the Policy Declaration.
1
Insured Information
A
B
C
D
E
F
G
H
I
J
K
L
M
N
“Insured’s Name”
Substantive
“Street and/or Mailing Address”
Substantive
“City and State”
Substantive
“Zip Code”
Substantive
“Insured’s Telephone Number”
Substantive
“Policy Number”
Substantive
“Identification Number”
“Identification Number Type”
“Person Type”
Substantive
Substantive
Substantive
“Spouse’s Name”
Substantive
“Spouse’s Identification Number”
Substantive
“SBI’s Name”
Substantive
“SBI’s Identification Number”
Substantive
“SBI’s Identification Number Type”
Substantive
O
“SBI Person Type”
Substantive
2
A
B
Crop Information
C
D
E
F
G
H
I
J
K
3
A
B
C
D
E
F
“Crop Insured”
“Crop/Practice/Type”
Substantive
Substantive
“Percentage Price Election, Projected Price,
Amount of Insurance, or Protection Factor”
“Coverage Level”
“Options, Elections, or Endorsements”
“Effective Crop Year”
“Plan of Insurance”
“State and County”
“Grid ID”
“Index Interval”
“Percent of Value”
Note: Substitute “Productivity
Factor” for RI/VI applications. AIPs
may include the applicable term for
the appropriate plan of insurance.
Note: Substantive for RI/VI
Applications only.
Substantive
Substantive
Substantive
Substantive
Substantive
Substantive
Substantive/Non
-Substantive
Agent Information
“Agent’s Name”
“Agent’s Street and/or Mailing Address”
“Agent’s City and State”
“Agent’s Zip Code”
“Agent’s Code Number”
“Agent’s Telephone Number”
June 2019
Substantive
Substantive
Substantive
Substantive
Substantive
Substantive
FCIC 24040
68
Exhibit 27
Power of Attorney
A personal power of attorney created by an attorney for an insured does not have to adhere to form
standards issued by RMA. However, if an AIP chooses to develop a Power of Attorney form for use
by their insureds, such forms should comply with the “Substantive” standards listed below and also the
applicable state laws that govern power of attorney documents. Agent and loss adjuster use of a power
of attorney form may be limited by conflict of interest requirements contained in the SRA. Refer to
GSH.
1
Required Language
“The undersigned does hereby make, constitute and appoint [INSERT NAME OF
APPOINTEE] in the County of [INSERT COUNTY OF EXECUTION] and State of
[INSERT STATE OF EXECUTION], the true and lawful attorney, for and in the name,
place and stead of the undersigned in connection with Insurance Policy and/or Policy
Number [INSERT POLICY OR POLICY NUMBER].
The undersigned gives and grants unto said attorney full authority and power to do and
perform actions as initialed below fully ratifying and confirming all that said attorney
shall lawfully do or cause to be done by virtue hereof:
(1)
(2)
(3)
(4)
(5)
(6)
A
Making application for insurance.
Making crop acreage reports.
Giving notice of damage or loss.
Making claim for indemnity.
Making policy change.
Making transfers and cancellations.
Substantive
(7) Providing program required production reports.
(8)
Taking all actions related to the insurance coverage provided under the above
identified policy and/or policy number.
This Power of Attorney shall be filed at the office where the official insurance file is
maintained and shall remain in full force and effect until written notice of its revocation
has been received by the office maintaining the official insurance file folder (such
revocation shall be placed in the official insurance file folder).
This Power of Attorney is signed and dated at [CITY], [STATE] this [DAY] day of
[MONTH], [YEAR].”
2
A
B
C
D
Required Signatures
“Witness’s Printed Name, Signature, and Date”
“Insured’s Printed Name, Signature, and Date”
“I hereby accept the foregoing appointment”
“Appointee’s Printed Name, Signature, and Date”
June 2019
FCIC 24040
Substantive
Substantive
Substantive
Substantive
69
Exhibit 27
Power of Attorney (Continued)
3
Acknowledgement Block
Note: Use the acknowledgment
block if required by the State
where acknowledgment is taken.
Example:
ACKNOWLEDGMENT
[For use by Notary Public]
State of [INSERT STATE OF EXECUTION]
County of [INSERT COUNTY OF EXECUTION]
On this, the [DAY] day of [MONTH], [YEAR],
A before me a notary public, the undersigned officer,
personally appeared [INSERT NAME OF
INSURED], known to me (or satisfactorily proven)
to be the person whose name is subscribed to the
within instrument, and acknowledged that [HE OR
SHE] executed the same for the purposes therein
contained.
In witness hereof, I hereunto set my hand and
official seal.
B “Notary Seal and Signature of Notary”
This statement appears only as an
example acknowledgement
statement. The AIP may use any
similar statement it elects in
accordance with state law. Any
existing and/or executed Power of
Attorney documents do not need
to be revised.
Substantive
The acknowledgement may be
modified for various person types,
e.g., corporation, partnership,
LLC, to be contractually
consistent with state law.
Signatures of the insured and the
appointee must be notarized when
required by law. Witness
signatures are not required, if
notarized, unless otherwise
required by state law.
Note: Substantive, as required by
state law.
Required Statements
A Privacy Act Statement
B Nondiscrimination Policy Statement
Substantive
4
June 2019
FCIC 24040
Para. 501
Substantive
Para. 503
Substantive
70
Exhibit 28
Assignment of Indemnity
An insured may assign the right to an indemnity payment for a crop(s) under a policy to a creditor(s) or
other persons to whom the insured has a financial debt or other pecuniary obligation by using an
Assignment of Indemnity. The assignment(s) applies for all acreage of the crop covered by the policy.
Refer to the GSH.
1
Insured Information
A
“Insured’s Name”
Substantive
B
C
“Insured's Authorized Representative”
“Street and/or Mailing Address”
Substantive
Substantive
D
"City and State”
Substantive
E
“Zip Code”
Substantive
F
“Policy Number”
G
“Effective Crop Year”
2 Terms and Conditions
The assignment must read as follows:
A
B
C
Substantive
Substantive
Note: The Name
“The Insured assigns to [NAME OF CREDITOR] of
and Address of
[MAILING ADDRESS] [CITY, STATE and ZIP] the right
Creditor must be
and interest of any indemnity payment(s) which may be
contained in above
payable to the insured under the insurance policy for the
statement unless
county/commodity (ies) shown:” e.g., [1ST CROP NAME
listed on the form.
AND COUNTY NAME] [2ND CROP NAME AND COUNTY
NAME]”
“Conditions”
“This assignment will be binding upon the person(s) who succeed the insured’s
(1)
interest in the insurance policy.”
“Indemnity payments made under the insurance policy will be subject to a
(2) deduction for any indebtedness due this Approved Insurance Provider by the
insured.”
“This assignment will not grant the Creditor any greater rights than originally
(3)
held by the insured.”
“The Creditor’s interest will be recognized upon Approved Insurance Provider’s
(4) approval of this assignment and the Creditor will have the right to submit the
loss notices and other forms as required by the insurance policy.”
“The Approved Insurance Provider will determine the person(s) entitled to any
(5)
indemnity payment(s) and the payment(s) will be by joint check.”
“Cancellation of this assignment prior to and during the crop
Note: Followed
year stated above will be accepted by the Approved
by signatures of
Insurance Provider only upon notification in writing by the
(6)
the Insured,
above identified Creditor(s). It is understood and agreed that
Creditor and
this assignment will be subject to the terms and conditions of
Witnesses)
the insurance policy.”
“If the assignment is not canceled according to item (6), the assignment will
(7)
cease at the end of the effective crop year.”
“This assignment was filed with the Approved Insurance Provider on [MONTH],
[DAY], [YEAR] at [INSERT HOUR] a.m. /p.m.”
June 2019
FCIC 24040
Substantive
Substantive
Substantive
71
Exhibit 28
Assignment of Indemnity (Continued)
3
Required Statements
A
Privacy Act Statement
Para. 501
Substantive
B
Nondiscrimination Policy Statement
Para. 503
Substantive
4
Required Signatures
A
B
C
“Insured’s Printed Name, Signature and Date”
“Creditor’s Authorized Representative Printed Name, Signature and Date”
“Creditor’s Authorized Representative’s Telephone Number”
Note: Both the Insured’s and
Creditor’s signature and date as
“Witness Printed Name, Signature and Date”
provided in item A & B must contain
a Witness signature and date.
Substantive
Substantive
Substantive
“AIP’s Authorized Representative Printed Name, Signature and Date”
Substantive
D
E
June 2019
FCIC 24040
Substantive
72
Exhibit 29
Continuous Hail and Fire Exclusion Option
1
Insured Information
A
“Insured’s Name”
B
“Street and/or Mailing Address”
2
Substantive
NonSubstantive
Crop Information
A
“The Hail and Fire Exclusion Option applies to the following crop(s):”
Substantive
B
“State and County Where Insurance Attaches”
Substantive
C
“Policy Number”
Substantive
D
“First Effective Crop Year”
Substantive
3
Terms and Conditions
“Hail and Fire will be excluded on a crop basis as insured causes of loss from your
[ENTER CROP INSURANCE POLICY] for a reduced premium for each crop year
the following terms and conditions are met.”
A
“The terms of this option apply to the first crop year it is requested and to each
succeeding crop year as provided below. Crops can be added to this option if a written
request is submitted on or before the date crop insurance coverage attaches for the
crop(s). To cancel this option or delete a crop(s), you must submit a request in writing
on or before the applicable cancellation date for the crop(s).”
Substantive
“To exclude hail and fire insurance, for the first crop year of this option:”
B
(1)
“The Hail and Fire Exclusion Option must be signed within 72 hours of the date
a private Hail and Fire policy is first in effect. If a multi-season hail and fire
policy is in effect, after the first crop year the multi-season hail and fire policy is
in effect, you may sign the Hail and Fire Exclusion Option on or before the date
coverage attaches for a crop year.”
(2)
“This option is effective only if the crop has not been damaged to the extent that
a crop insurance indemnity may be claimed on any unit of the insured crop.”
(3)
“For each crop year, Hail and Fire insurance coverage must be in effect (and
premiums earned) on all planted insurable acreage of the crop insured under the
crop insurance policy and the total dollar amount of hail and fire insurance
liability must equal or exceed the total crop insurance policy liability for that
crop acreage. To determine if sufficient hail and fire liability is in place for a
revenue protection plan of insurance policy or a revenue protection with the
harvest price exclusion plan of insurance policy, the amount of liability (for this
purpose only) will be computed based upon the projected price.”
(4)
“For each crop year, you must provide a copy of the annual hail and fire
declaration sheet showing you have purchased the minimum amount of hail and
fire coverage for the crop year to cover your liability or provide other acceptable
proof that the minimum amount of hail and fire coverage has attached for the
crop year.”
(5)
“An appraisal for uninsured causes will be made if the crop is damaged by hail
and/or fire, and the average percent of damage to the crop insurance unit
exceeds the deductible percentage for the crop insurance policy.”
June 2019
FCIC 24040
Substantive
73
Exhibit 29
Continuous Hail and Fire Exclusion Option (Continued)
3
Terms and Conditions (continued)
“The appraised amount of production is determined by:
(a) Subtracting the crop insurance policy coverage level from 1.00
B
(6)
(b) Subtracting the result of (a) from the percentage of hail and/or fire
damage;
Substantive
(c) Multiplying the result of (b) by the production guarantee per acre for the
applicable crop insurance policy; and
(d) Dividing the result of (c) by the crop insurance policy coverage level
percentage.”
“Example: The average percentage hail damage to the crop insurance unit = 45%.
The crop insurance policy coverage level = 65%. Per-acre guarantee = 100.0 bu.
C
STEP
1
1.00 - 0.65 (coverage level percentage) = 0.35 (deductible)
STEP
2
0.45 (average percentage hail damage) - 0.35 (deductible) = 0.10 (excess
percentage)
STEP
3
0.10 (excess percentage) x 100.0 bu. (per-acre guarantee) = 10.0 bushels
STEP
4
10.0 bu. ÷ 0.65 (crop insurance coverage level) = 15.4 bu. per-acre appraisal
for uninsured causes.”
NonSubstantive
“Except that:
D
4
A
B
C
If hail and/or fire occurs and the original hail and fire liability under a private hail and
fire policy has been reduced below the crop insurance coverage, due to another cause
of loss insured under the crop insurance policy, the hail and/or fire indemnity will be
divided by the original hail and fire liability. This result will be multiplied by the crop
insurance guarantee per acre and divided by your coverage level percentage. The
result will be the appraisal for uninsured causes.”
Substantive
Other Information
“Information for the first-year hail and/or fire exclusion request.”
(1) “Hail and Fire Coverage Effective Date"
(2) “Name of Hail and Fire Insurance Company (ies) and Policy Number(s)”
“Name and Address of Approved Insurance Provider”
“I, the insured, certify that the information reported above is
true and accurate. I will provide any information the
Approved Insurance Provider (or Authorized
Representative(s) of the Approved Insurance Provider) may
require. I will provide access to any information that the
Approved Insurance Provider may require regarding any hail
and fire policy(ies) I have in effect for any crop year that this
option is in force.”
June 2019
FCIC 24040
Note: This statement
is required above the
insured’s signature
line.
Substantive
Substantive
Substantive
74
Exhibit 29
Continuous Hail and Fire Exclusion Option (Continued)
5
Required Statements
A
Certification Statement
Para. 502
Substantive
B
Privacy Act Statement
Para. 501
Substantive
C
Nondiscrimination Policy Statement
Para. 503
Substantive
6
Required Signatures
A
“Insured’s Printed Name, Signature and Date”
Substantive
B
“Agent’s Printed Name, Signature, Code Number and Date”
Substantive
June 2019
FCIC 24040
75
Exhibit 30
Annual Request to Exclude Hail and Fire
1
Insured Information
A
“Insured’s Name”
B
“Street and/or Mailing Address”
2
Substantive
NonSubstantive
Crop Information
A
“The Annual Request to Exclude Hail and Fire applies to the following crop(s):”
Substantive
B
“State and County Where Insurance Attaches”
Substantive
C
“Policy Number”
Substantive
D
“Effective Crop Year”
Substantive
3
Terms and Conditions
A
“Hail and Fire will be excluded on a crop basis as insured causes of loss from your
[INSERT NAME OF CROP INSURANCE POLICY] for a reduced premium for the
effective crop year provided the following terms and conditions are met.”
Substantive
“For the effective crop year of this request:”
“The Request to Exclude Hail and Fire must be signed within 72 hours of the
date a private hail and fire policy is in effect. If a multi-season hail and fire
(1) policy is in effect, after the first crop year the multi-season hail and fire policy is
in effect, you may sign the Annual Request to Exclude Hail and Fire on or
before the date your crop insurance coverage attaches for a crop year.”
B
(2)
“Hail and Fire insurance coverage must be in effect (and premiums earned) on
all planted insurable acreage of the crop insured under the crop insurance policy
and the total dollar amount of hail and fire insurance liability must equal or
exceed the total crop insurance liability for that crop acreage.”
(3)
“To determine if the minimum required hail and fire liability is in place for a
revenue protection plan of insurance policy, or revenue protection with the
harvest price exclusion plan of insurance policy, the amount of liability (for this
purpose only) will computed based upon the projected price.”
(4)
“You must provide a copy of the private hail and fire declaration sheet showing
you have purchased at least the required minimum amount of hail and fire
coverage for the effective crop year to cover your liability or other acceptable
proof coverage has attached.”
(5)
Substantive
“An appraisal for uninsured causes will be made when the crop is damaged by
hail and/or fire, and the average percent damage to the crop insurance unit
exceeds the deductible percentage for the crop insurance policy.”
“The appraised amount of production is determined by:
(a) Subtracting the crop insurance policy coverage level from 1.00
(b) Subtracting the result of (a) from the percentage of hail and/or fire damage;
(6)
(c) Multiplying the result of (b) by the production guarantee per acre for the
crop insurance policy; and
(a) Dividing the result of (c) by the crop insurance policy coverage level
percentage.”
June 2019
FCIC 24040
76
Exhibit 30
Annual Request to Exclude Hail and Fire (Continued)
3
Terms and Conditions (continued)
“Example: The average percentage hail damage to the crop insurance unit = 45%.
The crop insurance policy coverage level = 65%. Per-acre guarantee = 100.0 bu.
C
STEP
1
1.00 - .65 (coverage level percentage) = 0.35 (deductible)
STEP
2
0.45 (average percentage hail damage) - 0.35 (deductible) = 0.10 (excess
percentage)
STEP
3
0.10 (excess percentage) x 100.0 bu. (per-acre guarantee) = 10.0 bushels
STEP
4
10.0 bu. ÷ 0.65 (crop insurance coverage level) = 15.4 bu. per-acre appraisal
for uninsured causes.”
NonSubstantive
“Except that:
D
4
A
B
C
5
If hail and/or fire occurs and the original hail and fire liability under a private hail and
fire policy has been reduced below the crop insurance coverage, due to another cause
of loss insured under the crop insurance policy, the hail and/or fire indemnity will be
divided by the original hail and fire liability. This result will be multiplied by the crop
insurance guarantee per acre and divided by your coverage level percentage. The
result will be the appraisal for uninsured causes.”
Substantive
Other Information
“Information for the first-year hail and/or fire exclusion request.”
(1) “Hail and Fire Coverage Effective Date"
(2) “Name of Hail and Fire Insurance Company (ies) and Policy Number(s)”
“Name and Address of Approved Insurance Provider”
“I, the insured, certify that the information reported above is
true and accurate. I will provide any information the
Approved Insurance Provider (or Authorized
Representative(s) of the Approved Insurance Provider) may
require. I will provide access to any information that the
Approved Insurance Provider may require regarding any hail
and fire policy(ies) I have in effect for any crop year that this
option is in force.”
Note: This statement
is required above the
insured’s signature
line.
Substantive
Substantive
Substantive
Required Statements
A
Certification Statement
Para. 502
Substantive
B
Privacy Act Statement
Para. 501
Substantive
C
Nondiscrimination Policy Statement
Para. 503
Substantive
6
Required Signatures
A
“Insured’s Printed Name, Signature and Date”
Substantive
B
“Agent’s Printed Name, Signature, Code Number and Date”
Substantive
June 2019
FCIC 24040
77
Exhibit 31
High-Risk Land Exclusion Option
The BP provides insurance coverage on all insurable acres planted to a crop in the county. When
coverage and rates are provided in the actuarial documents for high-risk land, insureds are required to
insure the high-risk land at an increased cost reflective of the increased risk. Insureds who do not wish
to insure high-risk land on an additional coverage policy may amend the BP by signing and submitting
the High-Risk Land Exclusion Option (by crop(s) and policy) to the AIP. See CIH for further
instruction regarding this option.
1
Insured Information
A
“Insured’s Name”
Substantive
B
“Street and/or Mailing Address”
Substantive
C
D
E
F
G
H
I
“City and State”
“Zip Code”
“Insured’s Telephone Number”
Substantive
Substantive
Substantive
“Policy Number”
Substantive
“State and County”
Substantive
“Identification Number”
Substantive
“Identification Number Type”
Substantive
2
Crop Information
A
“Crop(s)”
Substantive
B
“Crop Year”
Substantive
3
Terms and Conditions
“Upon our approval of this option, we agree to amend your Common Crop Insurance
Policy Basic Provisions to exclude from crop insurance coverage all high-risk land for
the identified crop(s) and county(ies) in which you have a share, subject to the following
terms and conditions:”
A
(1)
“The option must be submitted to us on or before the final date for accepting
applications for the initial crop year in which you wish to exclude high-risk land.”
(2)
“By signing this option, you are declining crop insurance coverage under the
Common Crop Insurance Policy Basic Provisions and the applicable crop
provisions on your high-risk land.”
(3)
“As used in this option, high-risk land is any land to which a high risk
classification applies as contained in the actuarial document(s).”
(4)
“This option may be canceled by either you or us for any succeeding crop year by
giving written notice on or before the applicable cancellation date provided by the
policy, preceding such crop year.”
(5)
“You must report, on the acreage report for each crop year, the acreage of the crop
planted on high-risk land.”
(6)
“In the event of a loss on any insured unit, you must provide separate production
records showing planted acreage and harvested production for any acreage which
is excluded from crop insurance coverage under this option.”
(7)
“All other provisions of the policy not in conflict with this option are applicable.”
June 2019
FCIC 24040
Substantive
78
Exhibit 31
High-Risk Land Exclusion Option (Continued)
4
Required Statements
A
Certification Statement
Para. 502
Substantive
B
Privacy Act Statement
Para. 501
Substantive
C
Nondiscrimination Policy Statement
Para. 503
Substantive
5
Required Signatures
A
“Insured’s Printed Name, Signature and Date”
Substantive
B
“Agent’s Printed Name, Signature, Code Number and Date”
Substantive
June 2019
FCIC 24040
79
Exhibit 32
Transfer of Coverage and Right to an Indemnity
Use a Transfer of Coverage and Right to an Indemnity to transfer insurance coverage and the right to
any subsequent indemnity from one insured person to another person. The transfer is used when a
transfer of part or all of the ownership/share of the insured crop occurs during the insurance period.
See GSH for further instruction regarding this form.
1
Transferor Information
A
“Transferor’s Name”
Substantive
B
“Transferor’s Street and/or Mailing Address”
Substantive
C
D
E
“City and State”
“Zip Code”
“Policy Number”
Substantive
Substantive
Substantive
“Legal Description:”
“Section:”
“Township:”
F
Substantive
“Range:”
“Other Land Identifier (e.g., Spanish land grants, metes and bounds, etc.):”
2
Crop Information
A
“Crop(s)”
Substantive
B
“Crop Year”
Substantive
C
“Unit Number”
Substantive
D
“Is the entire insured acreage and the entire insured share on this unit being transferred?
Yes □ No □”
Note: Statement “(1)” below may be used alone. If both statements are used the form
should indicate “Check one of the boxes”.
E
“(1)
□ Make check payable jointly to insured and transferee(s). Check will be mailed
Substantive
to the insured’s address (unless an assignment of indemnity is on file); or
(2) □ Make checks payable to transferee(s) only. Check will be mailed to address
shown in 3B.”
“FSA Farm, Tract, Field Number”
“Grid ID”
Note: Substantive for RI/VI Only.
“Index Interval”
Substantive/
NonSubstantive
A
“Transferee’s Name”
Substantive
B
“Transferee’s Street and/or Mailing Address”
Substantive
C
D
E
“City and State”
“Zip Code”
“Policy Number”
Substantive
Substantive
Substantive
F
G
H
3 Transferee Information
June 2019
FCIC 24040
80
Exhibit 32
Transfer of Coverage and Right to an Indemnity (Continued)
3 Transferee Information (continued)
“Transferee’s Identification Number”
F
G “Transferee’s Identification Number Type”
H “Person Type”
“Acreage Transferred”
I
“Share Transferred”
J
K “Effective Date of Transfer”
L
“Nature of Transfer”
4
Terms and Conditions
Substantive
Substantive
Substantive
Substantive
Substantive
Substantive
Substantive
“Acceptance by the Approved Insurance Provider of the above-described transfer shall
transfer the insured’s right to an indemnity to the above-named transferee subject to:”
A
B
C
D
(1)
“Receipt by the Approved Insurance Provider of satisfactory evidence that said
transfer occurred before the end of the insurance period; i.e., (a) the date harvest
was completed on the unit, (b) the calendar date for the end of the insurance
period, or (c) the date the entire crop on the unit was destroyed, as determined by
the Approved Insurance Provider.”
(2)
“The terms of the above-identified insurance contract, including any outstanding
assignment of indemnity made by the transferor prior to the date of transfer.”
(3)
“All other terms and provisions set forth herein.”
“The Approved Insurance Provider shall not be liable for any more indemnity than
existed before the transfer occurred.”
“The insurance policy of the transferor covers the share hereby transferred only to the
end of the insurance period for the current crop year.”
“The “Transferee” and the “Transferor” shall be jointly and severally liable for any
unpaid premium earned for the current crop year on the acreage and share transferred.
The premium for the unit has been paid: Yes □ No □”
Substantive
Substantive
Substantive
Substantive
E
$
“Total premium on this unit”
Substantive
F
$
“Premium on acreage transferred”
Substantive
G
$
“Premium on retained acreage”
Substantive
H
$
“Premium paid with transfer”
Substantive
June 2019
FCIC 24040
81
Exhibit 32
Transfer of Coverage and Right to an Indemnity (Continued)
5
Required Statements
Note: This
statement must
appear above the
signature line
Substantive
B
“I, [INSERT TRANSFEREE’S NAME], the Transferee,
understand that all billing statements will only be issued to
[INSERT TRANSFEROR’S NAME], the Transferor. Due
process/Ineligibility notification letters will be issued to both the
transferee and transferor. Any unpaid premium and/or
administrative fees on the termination date of the policy will
make both the transferee and the transferor ineligible for the
crop insurance program.”
Certification Statement
Para. 502
Substantive
C
Privacy Act Statement
Para. 501
Substantive
D
Nondiscrimination Policy Statement
Para. 503
Substantive
A
6
Required Signatures
A
“Transferor’s Printed Name, Signature and Date”
Substantive
B
“Transferee’s Printed Name, Signature and Date”
Substantive
C
“Agent’s Printed Name, Signature, Code Number and Date”
Substantive
June 2019
FCIC 24040
82
Exhibit 33
Withdrawal Claim for Indemnity
1
Insured Information
A
“Insured’s Name”
Substantive
B
“Claim Number”
Substantive
F
“Policy Number”
Substantive
C
“Crop(s)”
Substantive
D
“Unit Number(s)”
Substantive
2
Terms and Conditions
“For the unit number(s) listed above, I withdraw this claim for indemnity
against the Approved Insurance Provider on this policy as of this date. I
agree and understand that signing this withdrawal in no way changes the
terms of the policy, or affects any other loss that may subsequently occur.”
A
Withdrawal
Statement
B
“□ I am electing benefits under another USDA program.”
Substantive
NonSubstantive
3
Required Statements
A
Privacy Act Statement
Para. 501
Substantive
B
Nondiscrimination Policy Statement
Para. 503
Substantive
4
A
Required Signatures
“Insured’s Printed Name, Signature and Date”
June 2019
FCIC 24040
Substantive
83
Exhibit 34
Request for RMA Assigned Identification Number
Applicable to insured individuals or individuals with an SBI in the insured that are not legally required
to have a SSN or EIN number as defined in the applicable policy provisions and GSH procedures.
Such individuals may be assigned an identification number that can be used for insurance purposes.
Individuals requesting an assigned number must be eligible to receive Federal benefits and must meet
the requirements as provided in the Personal Responsibility and Work Opportunity Reconciliation Act
of 1996 (PRWORA), 8 U.S.C. § 1611, which provides, with certain exceptions, only United States
citizens, United States non-citizen nationals and “qualified aliens” (and sometimes only particular
categories of qualified aliens) are eligible for Federal, State, and local public benefits. Refer to GSH
for documentation requirements for non-citizens and AIP instructions.
1 Applicant Information
A “[YEAR] and Succeeding Crop Years”
B “Applicant’s Name”
C “Applicant's Street and/or Mailing Address”
D “City and State”
E “Zip code”
F “State and County”
G “Policy Number (if applicable)”
H “Identification Number of Insured (if request is for SBI)”
I “Identification Number Type of Insured (if request is for SBI)”
J “Insured’s Person Type (if request is for SBI)”
Note: For example, Admitted for
Permanent Residence, Admitted as a
Refugee, Asylee, etc. Provide instruction
K “Documentation Type”
to “include a brief list of all attached
documentation, e.g., INS Form I-94”.
Refer to GSH.
L “Is this request to renew a previously issued RMA Assigned Number? Yes □ No □”
“If yes, list the previously issued RMA Assigned Number, the issue date, and the
M expiration date.”
2
Substantive
Substantive
Substantive
Substantive
Substantive
Substantive
Substantive
Substantive
Substantive
Substantive
Substantive
Substantive
Substantive
Required Signatures
A
“Applicant’s Printed Name, Signature and Date”
Substantive
B
“Insured’s Printed Name, Signature and Date”
Substantive
C
“AIP’s Authorized Representative’s Printed Name, Signature and Date”
D
“AIP’s Authorized Representative’s Street and/or Mailing Address”
E
“AIP’s Authorized Representative’s Telephone Number”
Substantive
NonSubstantive
Substantive
June 2019
FCIC 24040
84
Exhibit 34
Request for RMA Assigned Identification Number (Continued)
3
Required Statements
A
“I certify that [INSERT NAME OF APPLICANT] has met all
other program requirements under the authority of the Federal
Crop Insurance Act (the Act) with the exception of providing a
SSN/EIN.”
Note: This
statement must
appear above the
AIP representative’s
signature line
Substantive
B
Certification Statement
Para. 502
Substantive
C
Privacy Act Statement
Para. 501
Substantive
D
Nondiscrimination Policy Statement
Para. 503
Substantive
June 2019
FCIC 24040
85
Exhibit 35
Request to Waive Administrative Fee for Limited Resource Farmer
The administrative fee for the Catastrophic Risk Protection Endorsement and additional coverage may
be waived for insureds who qualify as a limited resource farmer. See GSH for further information
regarding the waiver of administrative fees.
1
Insured Information
A
“Insured’s Name”
Substantive
B
C
“Insured's Authorized Representative”
“Street and/or Mailing Address”
Substantive
Substantive
D
"City and State”
Substantive
E
“Zip Code”
Substantive
F
“County”
Substantive
G
“Identification Number”
Substantive
H
“Identification Number Type”
Substantive
I
“Policy Number”
Substantive
2
A
B
Terms and Conditions
“I, [INSURED’S NAME], request that the administrative fee
be waived for the [YEAR] crop year.”
“I certify that:”
“I am a person with direct or indirect
gross farm sales not more than
[DOLLAR AMOUNT] in each of the
previous two years (to be increased
starting in fiscal year 2004 to adjust for
inflation using Prices Paid by Farmer
Index as compiled by the National
□ Agricultural Statistical Service
(NASS); and a total household income
at or below the national poverty level
for a family of four, or less than 50
percent of county median household
income in each of the previous two
years, to be determined annually using
Commerce Department Data; or”
□
Note: The following
statements are
required.
Substantive
Note: Insert applicable dollar amount
as specified at
lrftool.sc.egov.usda.gov/; or this
statement may be revised to state
“…sales not more than the amount
specified by the Natural Resource
Conservation Service at
lrftool.sc.egov.usda.gov/”
Substantive
“I was insured prior to the 2005 crop year, or was insured for the 2005 crop year
for a crop with a contract change date prior to August 31, 2004, and
administrative fees were waived for one or more of those crop years because I
qualified as a limited resource farmer under the limited resource farmer
definition in effect at the time, and that I remain qualified as a limited resource
farmer under the definition that was in effect at the time the administrative fee
was waived.
If requested, I agree to provide records of income and acreage needed to
document my qualification as a limited resource farmer.”
June 2019
FCIC 24040
86
Exhibit 35
Request to Waive Administrative Fee for Limited Resource Farmer (Continued)
3
Required Statements
A
Certification Statement
Para. 502
Substantive
B
Privacy Act Statement
Para. 501
Substantive
C
Nondiscrimination Policy Statement
Para. 503
Substantive
4
Required Signatures
A
“Insured’s Printed Name, Signature and Date”
Substantive
B
“AIP Representative’s Printed Name, Signature, and Date”
Substantive
June 2019
FCIC 24040
87
Exhibit 36
Unit Division Option
Agents will prepare a Unit Division Option and transmit to the AIP for verification. See also, CIH for
form completion instructions.
1
Insured Information
A
“Insured’s Name”
Substantive
B
“Street and/or Mailing Address”
Substantive
C
D
G
“City and State”
“Zip Code”
Substantive
Substantive
“State and County”
Substantive
E
“Plan of Insurance”
Substantive
F
“Policy Number”
Substantive
H
“Crop Year”
Substantive
2
Terms and Conditions
“Upon our verification of this option, we agree to amend the definition of optional units
when your Federal Crop Insurance Policy(ies) permit optional units by section subject to
the following terms and conditions:”
(1)
“You are allowed one Option per county that covers all applicable insured crops.
The Option must be submitted to us on or before the applicable acreage reporting
date for the crop before it is effective for that crop. If it is determined you have two
or more Options, the Option with the earliest date will be applicable to all crops and
the other Options(s) will be void.”
(2)
“You must aggregate legally identifiable parcels of land into parcels that contain a
minimum of 640 acres. The aggregation of parcels for optional units will be
established at the time you complete and sign this Option. Optional units are
established on the attached sketch map(s).”
(3)
“For each optional unit you must have available written verifiable records of
acreage and production for the previous crop year and maintain records for the
current crop year, and succeeding crop year’s in which this option remains in
effect.”
(4)
“Upon our request, if you fail to provide to us such records, optional units created
under this Option will revert to the basic unit(s).”
(5)
“Determination of your optional units will be made at the time you report your
acreage of the insured crop.”
A
(6)
“For crop(s) requiring production reports, to retain such optional units, acceptable
production reports must be filed by the Production Report Date, annually, for each
optional unit.”
(7)
“This is a continuous option which may be canceled by either you or us for any
succeeding crop year by giving written notice on or before the cancellation date.
All other provisions of the policy not in conflict with this Option are applicable.”
June 2019
FCIC 24040
Substantive
88
Exhibit 36
Unit Division Option (Continued)
3
A
B
C
D
4
Other Information
“Optional Units”
“Descriptions of Designated Parcels of
Land”
“Acres”
Note: Create a table with the following
columns for A-C.
“Note: A map identifying the above must
be attached and numbered as
of
.”
Note: Include this note below the table.
Substantive
Substantive
Substantive
Substantive
Required Statements
A
Certification Statement
Para. 502
Substantive
B
Privacy Act Statement
Para. 501
Substantive
C
Nondiscrimination Policy Statement
Para. 503
Substantive
5
Required Signatures
A
“Insured’s Printed Name, Signature and Date”
Substantive
B
“Agent’s Printed Name, Signature, Code Number and Date”
Substantive
C
Verified by □
“AIP Authorized Representative’s Printed
Name, Signature, and Date”
Substantive
D
June 2019
Note: Affix item C above AIP Authorized
Representative’s Signature:
FCIC 24040
89
Exhibit 37
New Producer Certification
Form is completed when an insured initially requests new producer status for APH Database
Establishment. This form is non-substantive; however, if AIPs elect to use this form, all elements are
substantive.
1
Insured Information
A
“Insured’s Name”
Substantive
B
C
D
E
F
G
H
I
J
K
L
2
“Street and/or Mailing Address”
Substantive
"City and State”
Substantive
“Zip Code”
Substantive
“Telephone Number”
Substantive
“Policy Number”
Substantive
“State and County”
“Crop Year”
“Identification Number”
“Identification Number Type”
“SBI Identification Number”
“SBI Identification Number Type”
Substantive
Substantive
Substantive
Substantive
Substantive
Substantive
A
B
3
Crop Information
“Crop”
“Practice/Type”
Substantive
Substantive
New Producer Certification Statement
“I certify that I have not produced the insured crop in the county for more than two APH
crop years
A
I certify that I was not a member of another insured entity as a substantial beneficial
interest holder, which produced the insured crop in the county for more than two APH
crop years.
Substantive
I certify that any substantial beneficial interest holders for the policy in which new
producer status is requested, have not produced the insured crop in the county for more
than two APH crop years.”
“Comments:”
B
4 Required Statements
Substantive
A
Certification Statement
Para. 502
Substantive
B
Privacy Act Statement
Para. 501
Substantive
C
Nondiscrimination Policy Statement
Para. 503
Substantive
5
A
Required Signatures
“Insured’s Printed Name, Signature and Date”
June 2019
FCIC 24040
Substantive
90
Exhibit 38
RMA Regional Office Determined Yield Request
1
General Information
A
“Agent’s Name”
Substantive
B
C
D
“Agent’s Street and/or Mailing Address”
"City and State”
Substantive
Substantive
“Zip Code”
Substantive
B
“Agent Code Number”
Substantive
E
“Telephone Number”
Substantive
F
“Email”
G
“Insured Name (as shown on the Application)”
NonSubstantive
Substantive
H
“Insured’s Street and/or Mailing Address”
Substantive
I
"City and State”
Substantive
J
“Zip Code”
Substantive
K
“State and County”
Substantive
L
“State”
Substantive
M
N
O
P
“Policy Number”
“Crop Year”
“Identification Number”
Substantive
Substantive
Q
“Identification Number Type”
“Insured is:
□ Landlord
□
□
Substantive
Substantive
Substantive
Operator
Owner/Operator”
2
Request Information
A
“Provide the following information for the
request:”
Note: Create a table with the following
column in B-N
Substantive
“Legal Description:”
“Section:”
“Township:”
B
Substantive
“Range:”
“Other Land Identifier (e.g., Spanish land grants, metes and bounds, etc.):”
C
D
E
F
G
H
“Crop”
“Unit Number”
“Whole Acres”
“Plant Date”
“FSA Farm/Tract/Field Number”
“Practice”
June 2019
Substantive
Substantive
Substantive
Substantive
Substantive
Substantive
FCIC 24040
91
Exhibit 38
RMA Regional Office Determined Yield Request (Continued)
2
I
J
K
L
Request Information (continued)
“Type/Class/Variety”
“Insured Share”
“Name of Other Person(s) Sharing in the Crop”
“Request Type (check one):
Category B Crop(s)
□
□
Category C Crop(s)”
“Reason for this
Request:”
Note: Create a checklist with the following columns for items (1)(9). Instruct the requestor to select one of the reasons.
(1) □
“Master Yield (Category B Crop(s))”
(2) □
“Underage Crop (Category C Crop(s))”
(3) □
“Higher Yield Request (Category C Crop(s), Pecan Revenue)”
(4) □
“Change in Practice or Production Methods (Category C Crop(s),
Pecan Revenue)”
M (5) □
“High Variability Yield Adjustment (Category C Crop(s))”
(6) □
“Minimum Production Requirement (Category C Crop(s))”
(7) □
“Other When Authorized in writing by RMA for Category C”
(8) □
(9) □
(10) □
N
Substantive
Substantive
“Productivity is Reduced (Category C Crop(s), Florida Citrus, Pecan
Revenue)”
“New Producer and Variable T-Yield Exception (Category B
Crop(s))”
“Irrigation Supply is Not Adequate (Category C Crop(s))”
“Explain Reason(s) for Regional Office Determined Yield Request”
Produced the crop on a farming operation for more than two crop years, stopped
farming ALL land in that farming operation, and has produced the crop on
entirely different land for two APH crop years or less, in the county (CIH 1738
(1)(a)).
Has NOT produced or shared in the crop, in the county, in the most recent 10
calendar years preceding the current crop year (11 calendar years for crops with
a lag year) (CIH 1738 (1)(b)).
Other (explain)
June 2019
Substantive
Substantive
Substantive
FCIC 24040
Substantive
92
Exhibit 38
RMA Regional Office Determined Yield Request (Continued)
3
A
Submission Documentation
“Check all that apply”
(1) □
“Application/Policy Confirmation”
(2) □
“Current APH Database, including Production Reports for unit(s)”
(4) □
“Copy of Production Records substantiating any Crop Provisions minimums
that have been met – Category C Crops Only”
“APH Block Production – Category C Crops Only”
(5) □
“Weighted Average Age/Density Worksheet(s) – Category C Crops Only”
(6) □
“Producer’s Pre-Acceptance Worksheet(s) – Category C Crops Only”
(7) □
“Perennial Crop Pre-Acceptance Inspection Report– Category C Crops Only”
(8) □
“Master Yield Summary APH Database”
(9) □
“Other”
(3) □
B
4
Note: Create a checklist with the
following columns for items (1)-(9) for
supplemental documentation. All
necessary supplemental documentation is
contained in procedure. The instruction in
item A is non-substantive.
NonSubstantive
Substantive
Note: Including other required
documents per the current Crop
Insurance Handbook.
Required Statements
A
Certification Statement
Para. 502
Substantive
B
Privacy Act Statement
Para. 501
Substantive
C
Nondiscrimination Policy Statement
Para. 503
Substantive
5
Required Signatures
A
“Insured’s Printed Name, Signature and Date”
Substantive
B
“AIP Authorized Representative’s Printed Name, Signature, and Date”
Substantive
C
“Agent’s Printed Name, Signature, Code Number and Date”
Substantive
June 2019
FCIC 24040
93
Exhibit 39
Production Report
The purpose of a production report is to collect the prior crop year(s)’ production from the insured and
the information contained within the production report is used to establish the approved APH yield for
the current year. An annual production report is required for all crops with a yield-based plan of
insurance that is required to establish the approved APH yield. For form completion instructions, see
also the CIH.
1
A
B
C
D
E
F
G
H
I
Insured Information
“Insured’s Name”
“Street and/or Mailing Address”
Substantive
"City and State”
Substantive
Substantive
“Zip Code”
Substantive
“Insured’s Telephone Number”
Substantive
“Policy Number”
“Crop Year”
“Identification Number”
“Identification Number Type”
Substantive
Substantive
Substantive
Substantive
NonSubstantive
J
“Plan of Insurance”
2
Crop Information
A
“Crop”
“Practice/Type/T-yield Map Area/Other Characteristics”
“Unit Number”
B
C
Substantive
Substantive
Substantive
“Legal Description:”
“Section:”
“Township:”
D
Substantive
“Range:”
“Other Land Identifier (e.g., Spanish land grants, metes and bounds, etc.):”
E
F
“Other Person(s)”
“Other”
June 2019
Substantive
Substantive
FCIC 24040
94
Exhibit 39
Production Report (Continued)
2 Crop Information (continued)
G “Record Type”
H “Processor Number/Name”
I
“Number Trees or Vines”
J
“Insurability”
K
“FSA Farm/Tract/Field Number”
L
“Cropland Acres”
M
N
O
P
“Crop Year of History”
“Total Production”
“Acres”
“Yields”
Q
“Insured Share”
Note: Items G-Q are required for the
applicable crop year’s production report.
These items are not required for all crop
years within the base period unless the
insured reports production for multiple
crop years. The AIP developed form may
have single crop year reporting or the
AIP may adapt these standards to allow
for multiple crop year reporting, when
applicable.
Substantive
Substantive
Substantive
Substantive
Substantive
NonSubstantive
Substantive
Substantive
Substantive
Substantive
NonSubstantive
Substantive
Substantive
R
“Multi Crop Year Reporting Reason”
Note: Provide instruction for the insured
to indication the applicable reason he/she
is reporting a crop year other than the
most recent APH crop year.
S
“New Producer □”
“I certify I have not produced the insured
crop in the county for more than two
years.”
Note: Non-Substantive, if the New
Producer Certification Form in Exhibit 37
is used, i.e., The Insured (including the
SBI) has produced the crop less than 3
years. Refer to CIH.
T
U
Added Land/New Crop/Practice/Type/TMA □”
Substantive
“State and County”
Substantive
V “Area Classification”
3 Required Statements
Substantive
A
Certification Statement
Para. 502
Substantive
B
Privacy Act Statement
Para. 501
Substantive
C
Nondiscrimination Policy Statement
Para. 503
Substantive
4
Required Signatures
A
“Insured’s Printed Name, Signature and Date”
B
“Comments”
June 2019
FCIC 24040
Substantive
NonSubstantive
95
Exhibit 40
Actual Production History Database
The production reports provided by the insured are used by the verifier to establish the APH database.
The APH database consists of all years of production (within the base period) reported by the insured
and is used to calculate the approved APH yield.
1
Insured Information
A
“Insured’s Name”
Substantive
B
C
D
E
F
G
H
2
A
B
C
D
“Street and/or Mailing Address”
"City and State”
Substantive
Substantive
“Zip Code”
Substantive
“Insured’s Telephone Number”
Substantive
“Policy Number”
“Crop Year”
“Identification Number”
Substantive
Substantive
Substantive
Crop Information
“Crop”
“Practice/Type/T-yield Map Area/Other Characteristics”
“Unit Number”
Substantive
Substantive
Substantive
“State and County”
Substantive
“Legal Description:”
“Section:”
“Township:”
E
Substantive
“Range:”
“Other Land Identifier (e.g., Spanish land grants, metes and bounds, etc.):”
F
G
H
I
J
K
L
M
N
O
P
Q
R
“Other Person(s) Sharing in the Crop”
“Other”
“T-Yield”
“FSA Farm/Tract/Field Number”
“Crop Year of History”
“Total Production”
“Acres”
“Yields”
“Yield Descriptors”
“Total”
“Preliminary Yield”
“Prior Yield”
“Average Yield”
June 2019
Note: For items I-N, allow space to
provide the appropriate years of the
base period.
FCIC 24040
Substantive
Substantive
Substantive
Substantive
Substantive
Substantive
Substantive
Substantive
Substantive
Substantive
Substantive
Substantive
Substantive
96
Exhibit 40
Actual Production History Database (Continued)
2 Crop Information (continued)
S
“Adjusted Yield”
T
“Rate Yield”
U “Approved Yield”
V “Yield Indicator”
W “Required: □Field Review □Inspection”
3 Required Statements
A Privacy Act Statement
Nondiscrimination Policy Statement
B
4 Required Signatures
Substantive
Substantive
Substantive
Substantive
Substantive
Para. 501
Substantive
Para. 503
Substantive
Note: Substantive if Insured elects
A
“Insured’s Printed Name, Signature and
Date”
B
“Comments”
June 2019
YE/YC opt out. An insured is only
required to sign the APH database
when YE/YC is elected and the
insured has chosen to opt-out of
excluding an actual yield(s) in
eligible crop year(s), and/or elected
for YC to not apply to the APH
database.
Substantive
NonSubstantive
FCIC 24040
97
Exhibit 41
Summary of Revenue History Database
For Pecan Revenue only, the Summary of Revenue History Database consists of all years of
production, within the base period, reported by the insured and is used to calculate the approved SRH
yield.
1
Insured Information
A
“Insured’s Name”
Substantive
B
C
D
E
F
G
H
I
J
2
A
B
“Street and/or Mailing Address”
"City and State”
Substantive
Substantive
“Zip Code”
Substantive
“Insured’s Telephone Number”
Substantive
“Policy Number”
“Crop Year”
“Identification Number”
Substantive
Note: First Year Coverage Module
Substantive
Substantive
“Identification Number Type”
Substantive
“State and County”
Substantive
Crop Information
“Practice/Type/Map Area/Other Characteristics”
“Unit Number”
Substantive
Substantive
“Legal Description:”
“Section:”
“Township:”
C
Substantive
“Range:”
“Other Land Identifier (e.g., Spanish land grants, metes and bounds, etc.):”
D
E
“FSA Farm/Tract/Field Number”
“Other Person(s) Sharing in the Crop”
F
“T-Revenue”
G
H
“Crop Year of History”
“Gross Sales”
I
“Total Pound Production”
J
K
L
M
N
O
P
Q
R
“Acres”
“Yield in Pounds”
“Average Gross Sales per Acre”
“Yield Descriptor”
“Total Number of Years”
“Total Average Gross Sales per Acre”
“Approved Average Revenue per Acre”
“Yield Indicator”
“Required PAIR”
June 2019
Substantive
Substantive
NonSubstantive
Substantive
Note: For items F-L, allow space to
provide the appropriate years of the
base period.
Note: For items N-R, ensure the rows
directly follow the columns in F-L
above.
FCIC 24040
Substantive
NonSubstantive
Substantive
Substantive
Substantive
Substantive
Substantive
Substantive
Substantive
Substantive
Substantive
98
Exhibit 41
Summary of Revenue History Database (Continued)
3
A
4
Other Information
A
Privacy Act Statement
Para. 501
Substantive
B
Nondiscrimination Policy Statement
Para. 503
Substantive
“Comments”
Substantive
Required Statements
June 2019
FCIC 24040
99
Exhibit 42
Revenue Report
For Pecan Revenue, to collect the prior crop year(s)’ production and gross sales from the insured for
the prior two-year coverage module. The information contained in the revenue report is used to
establish the approved SRH yield for the current coverage module. A revenue report is required at the
beginning of a two-year coverage module.
1
Insured Information
A
“Insured’s Name”
Substantive
B
C
D
E
F
G
H
I
2
A
B
C
“Street and/or Mailing Address”
"City and State”
Substantive
Substantive
“Zip Code”
Substantive
“Insured’s Telephone Number”
Substantive
“Policy Number”
“Crop Year”
“Identification Number”
Substantive
“Identification Number Type”
Substantive
Crop Information
“Practice/Type”
Substantive
“State and County”
“Unit Number”
Substantive
Substantive
Substantive
Substantive
“Legal Description:”
“Section:”
“Township:”
D
Substantive
“Range:”
“Other Land Identifier (e.g., Spanish land grants, metes and bounds, etc.):”
E
F
G
H
I
J
K
“FSA Farm/Tract/Field Number”
“Other Person(s) Sharing in the Crop”
“Record Type”
“Contract Number”
“Number of Trees”
“Insurability”
“Gross Sales”
L
“Total Pound Production”
M
N
O
P
“Acres”
“Yield Descriptor”
“Yield in Pounds”
“Average Gross Sales per Acre”
June 2019
Substantive
Substantive
Substantive
Substantive
Substantive
Note: Items G-P, are required for the
Substantive
most recent two crop year’s revenue
Substantive
report. These items are not required for
Nonall crop years within the base period
Substantive
unless the insured reports production for
Substantive
multiple crop years.
Substantive
Substantive
Substantive
FCIC 24040
100
Exhibit 42
Revenue Report (Continued)
2
Crop Information (continued)
Q
“Multi Crop Year Reporting Reason”
R
“Added Acreage”
3
Other Information
A
4
Note: Provide instruction for the
insured to indication the applicable
reason he/she is reporting a crop years
other than the most recent two crop
years in the coverage module.
Substantive
Substantive
NonSubstantive
“Comments”
Required Statements
A
Certification Statement
B
Privacy Act Statement
C
Nondiscrimination Policy Statement
5 Required Signatures
A “Insured’s Printed Name, Signature, and Date”
June 2019
FCIC 24040
Para. 502
Para. 501
Para. 503
Substantive
Substantive
Substantive
Substantive
101
Exhibit 43
Agreement to Combine Optional Units
Use this form to allow a producer to combine multiple optional units into one optional unit. See also
the CIH.
1
Insured Information
A
“Insured’s Name”
Substantive
B
“Street and/or Mailing Address”
Substantive
C
D
E
F
G
“City and State”
“Zip Code”
“Agent’s Name”
Substantive
Substantive
Substantive
“Agent’s Street and/or Mailing Address”
Substantive
“State and County”
Substantive
H
“Initial Crop Year”
Substantive
I
“Policy Number”
Substantive
2
Unit Information
A
“Applicable Crops”
Substantive
B
“Units Numbers Combined (Identify units by unit number)”
“Legal Description:”
Substantive
“Section:”
“Township:”
C
Substantive
“Range:”
D
“Other Land Identifier (e.g., Spanish land grants, metes and bounds, etc.):”
“FSA Farm/Tract/Field Number”
June 2019
FCIC 24040
Substantive
102
Exhibit 43
Agreement to Combine Optional Units (Continued)
3
Terms and Conditions
“This is a continuous agreement.”
(1)
(2)
(3)
(4)
(5)
A
(6)
(7)
June 2019
“Upon our verification and approval of this Agreement, we agree to combine the
acreage and production history from separate APH databases for the combined
optional units for the insured crop(s) listed, into a single APH database by practice,
type or transitional yield map area, as applicable.”
“By signing this Agreement, you agree to farm two or more optional units as a
combined unit. Once approved, this option is continuous and remains in effect
unless the crop’s basic unit structure changes and those changes cause the
combined unit structure to be invalid or if the crop’s insurance policy is cancelled
and continuity of insurance coverage is broken.”
“The Agreement must be submitted to us on or before the production reporting date
for the applicable crop(s) and approved by us to be effective for the crop year. If
not submitted on or before the crop’s production reporting date, the option (if
approved) will be effective the succeeding crop year.”
“The optional units being combined must be located in the same county and in
separate sections, section equivalents or Farm Service Agency Farm Numbers
(FSA FNs), whichever is applicable.”
“The sections, section equivalents, or FSA FNs containing the optional units being
combined must adjoin (lie next to or be in contact with each other). A copy of an
aerial photograph or other map that clearly identifies the sections, section
equivalents or FSA FNs containing the optional units being combined that
demonstrates they adjoin must be attached.”
“If you transfer a crop’s policy on which the Agreement is in force to a different
insurance agency/AIP, the Agreement transfers with the crop’s policy and remains
in effect and you are not permitted to separate the combined units into additional
optional units. You must provide a copy of this Agreement to your new insurance
agency/AIP. If the Agreement is not transferred and you divide the combined unit
into optional units and the new insurance agency/AIP discovers that you have
divided a combined unit listed on this agreement into optional units:
The acreage and production history from the separate optional unit APH
(a)
databases will be combined according to this Agreement, beginning with the
crop year that the combined units were separated; and
If any indemnities were paid on the optional units, the approved APH yield
will be corrected for such crop years as indicated in a. above and the
(b)
indemnity will be recalculated. If the recalculated indemnity is less than the
indemnity that was paid when you violated the terms of this agreement, you
must pay the AIP the difference.”
“If the basic unit structure changes after this Agreement is approved, and the
combined unit must be divided into more than one basic unit, you must notify us
and recertify the acreage and production according to the land that is contained in
each basic unit no later than the crop’s production reporting date. If you fail to do
so, we will assign yields for such crop years that have planted acreage for the
applicable crops. The acreage and production and/or assigned yield applicable to
the land contained in each basic unit will be used to establish separate APH
databases for the new basic units.”
FCIC 24040
Substantive
103
Exhibit 43
Agreement to Combine Optional Units (Continued)
4
Required Statements
A
Certification Statement
Para. 502
Substantive
B
Privacy Act Statement
Para. 501
Substantive
C
Nondiscrimination Policy Statement
Para. 503
Substantive
5
Required Signatures
A
“Insured’s Printed Name, Signature and Date”
Substantive
B
“AIP Authorized Representative’s Printed Name, Signature, and Date”
Substantive
C
“Agent’s Printed Name, Signature, Code Number and Date”
Substantive
June 2019
FCIC 24040
104
Exhibit 44
Producer’s Pre-Acceptance Worksheet
This worksheet applies to Category C Crops; refer to the CIH for form completion instructions. Some
standards below are crop specific modify this worksheet in crop information to the specific Category C
crop.
1
General Information
A
“Applicant’s/Insured’s Name”
Substantive
B
“Applicant’s/Insured’s Policy Number”
Substantive
C
D
E
“Unit Number”
“Crop”
“State and County”
Substantive
Substantive
Substantive
F
“Legal Description:”
“Section:”
“Township:”
“Range:”
“Other Land Identifier (e.g., Spanish land grants, metes and bounds, etc.):”
Substantive
G
“Crop Year”
Substantive
H
“FSA Farm/Tract/Field Number”
Substantive
2
Crop Information
Note: Create a table for the following columns in A-Q.
A
“Block Number”
Substantive
B
“Line Number”
Non-Substantive
C
“Type”
Substantive
D
“Practice”
Substantive
E
“Variety”
Substantive
F
“Rootstock”
G
“Month/Year Planted”
H
“Month/Year Grafted”
I
“Number of Plants”
J
“Plant Spacing”
Substantive
K
L
M
“Planting Pattern”
Substantive
“Interplanted with another Crop”
Substantive
“Acres”
Substantive
N
“Percent Stand”
Substantive
O
“Density”
P
“Insurable or Uninsurable”
Q
“Totals:”
June 2019
Note: When applicable by crop policy: ArizonaCalifornia citrus crop, macadamia nuts, peaches,
pistachio, plum, prune, stonefruit, walnuts and grapes.
Substantive
Substantive
Note: Includes dehorned, buckhorned, stumped, etc. as
applicable to crop provision reporting requirements.
Note: Or, “Number of trees, vines, bushes”. N/A
cranberries or lowbush blueberries”
Note: N/A cranberries or lowbush blueberries
Substantive
Substantive
Substantive
Substantive
Note: “For Acres and Number of Plants”
FCIC 24040
Substantive
105
Exhibit 44
Producer’s Pre-Acceptance Worksheet (Continued)
3
Required Questions
Yes
No
Create a block for the following questions, include a Yes □ No □ option at
the end of each question with instruction to check one.
□
□
(1) “Has damage (e.g., disease, hail, freeze) occurred to
Trees/Vines/Bushes/Bog that will reduce the insured crop’s production
from previous crop years? If yes to disease, list type.”
□
□
A
(2) “Have practices or production methods (e.g., removal, dehorning,
grafting, transitioning to or from organic) been performed that will
reduce the insured crop’s production from previous crop years?”
a. “Is acreage transitioning from conventional to organic for
the first year?”
b. “Is acreage changing from organic to conventional for the
first year?”
□
□
(3) “Organic: has the acreage been affected by a Prohibited Substance
(biological, chemical, or other agent) which results in a change in
practice? If yes select: □ Organic to Transitional □ Organic to
Conventional”
□
□
(4) “Is the current water supply (surface allotment/well) adequate to
produce a normal crop for the crop year being certified above?”
□
□
(5) “Is any of your crop direct marketed or vertically integrated?”
Substantive
4
Required Statements
A
Certification Statement
Para. 502
Substantive
B
Privacy Act Statement
Para. 501
Substantive
C
Nondiscrimination Policy Statement
Para. 503
Substantive
5
A
Required Signatures
“Insured’s Printed Name, Signature and Date”
June 2019
FCIC 24040
Substantive
106
Exhibit 45
Perennial Crop Pre-Inspection Report
This report is to be completed by the AIP. See also, the CIH for form completion instructions.
1
General Information
A
“Applicant’s/Insured’s Name”
Substantive
B
“Applicant’s/Insured’s Telephone Number”
Substantive
C
“Applicant’s/Insured’s Policy Number”
Substantive
D
“Applicant’s/Insured’s Street and/or Mailing Address”
Substantive
E
“City and State”
Substantive
F
“Zip Code”
Substantive
G
H
I
J
“State and County”
“Name of Owner”
“Name of Operator”
“Crop”
Substantive
Substantive
Substantive
Substantive
K
“Crop Year”
Substantive
L
“Unit Number”
Substantive
M
“Legal Description:”
“Section:”
“Township:”
“Range:”
“Other Land Identifier (e.g., Spanish land grants, metes and bounds, etc.):”
Substantive
N
“FSA Farm/Tract/Field Number”
Substantive
O
“Location Description”
Substantive
2
A
B
C
D
E
Required Questions for Inspector
Note: Create a question section, include items A-AB to be completed by the Inspector.
“Number of Years Insured has operated this unit. If less than 3 years, include previous
owner’s name and address, if known.”
“Has this unit been insured in previous years? If yes, include the number of year’s
insured and prior policy number(s).”
“Describe weed control measures used for the unit. Include a description of the
orchard/vineyard/plantation/bog floor management: (e.g., sterile/sod/cover crop).”
“Describe the fertilization program used for the unit. Include the insured’s method of
monitoring soil fertility (e.g., soil analysis, foliar analysis, or both):”
“Describe in detail insect control measures used (i.e., integrated pest
management/calendar spray program): Evidence of disease/insects (check one):
□ Rare □ Moderate □ Severe”
June 2019
FCIC 24040
Substantive
Substantive
Substantive
Substantive
Substantive
107
Exhibit 45
Perennial Crop Pre-Inspection Report (Continued)
2
F
G
H
I
J
K
L
Required Questions for Inspector (continued)
Note: As applicable to the crop provision
reporting requirements.
“Describe in detail the use and placement of bees for pollination. Include type, quality,
and location:”
“Describe in detail the varieties being used as pollinizer(s). Include variety/location,
quantity, density and configuration:”
“Is a tree/vine/bush/bog replacement program being carried out?”
“Describe wildlife control measures:”
"Describe the trellis type and condition:"
“Describe in detail the pruning practices used; date normally completed, and indicate
whether pruning is annual or biennial:”
• “Surface:
percentage of total supply
o Irrigation district name;
o Allocation last year:
percentage of normal
o Expected allocation this year;
percentage of
normal”
“Describe in detail the
irrigation method and
source:”
•
“Irrigation Well(s):
percentage of normal
o How many wells?
o Total gallons per minute?
GPM”
•
“Water obtained through water transfer:
per acre”
•
“Type of irrigation system”
Substantive
Substantive
Substantive
Substantive
Substantive
Substantive
Substantive
acre feet
M
“Is the unit subject to above normal flood hazards? If so, explain:”
Substantive
N
Substantive
P
"Describe the type of frost protection used including the average times used."
“Are there soil limitations (i.e., slope, depth, drainage, ph, saline/alkali, toxicity)? If
so, explain:”
“What date is/was harvest complete(d) for the unit under normal conditions?”
Q
“Remarks:”
Substantive
O
Substantive
Substantive
Substantive for Low Bush Blueberries Only:
R
“Type of mulch used and percent of bare surface covered:”
Substantive
Substantive for Cranberry Only:
June 2019
FCIC 24040
108
Exhibit 45
Perennial Crop Pre-Inspection Report (Continued)
2
Required Questions for Inspector (continued)
Substantive
T
“Specific Management practices utilized each year of operation on this bog:”
Note: Create a table with the following:
Column
• “Management Practice”
• “Year”
Row
• "Fertilization Program”
• “Pruning Program”
• “Sanding Program”
• “Insect Program”
• “Weed Program”
• “Bog Oxygen Program”
• “Water Supply”
• “Method of Harvest”
“Bog manager’s prediction of expected yield of this bog for the next 4 years:”
U
“Explain previous bog manager’s experience:”
Substantive
V
“Describe the use of frost warning system for the bog:”
Substantive
W
“Describe the presence or absence of a backup power source for irrigation system and
type of system.”
“Describe the backup security systems utilized for irrigation equipment:”
Substantive
“List by Block: Time needed to flood bog, and time needed to remove the water from
the bog.”
“Describe the general condition of bog dikes and banks:”
Substantive
“Describe the pruning/sanding practices used, include the percentage of the bog pruned
and sanded last year, and the percentage of the bog pruned and sanded in the last five
years.”
“Harvesting Method: Include the method of harvest percentage of wet and dry last
year and the percentage of wet and dry for the next year.”
Substantive
S
X
Y
Z
AA
AB
3
Substantive
Substantive
Substantive
Substantive
Acreage/Inspection Information
Substantive
B
“Measured or Determined Acres of Unit, Total Unit Acreage Insurable, and
Uninsurable, and Method of Measurement”
“Measured or Determined Acres of Unit, and Total Unit Acreage Insurable”
C
“Determine whether current observed conditions reconcile to prior records”
Substantive
A
June 2019
FCIC 24040
Substantive
109
Exhibit 45
Perennial Crop Pre-Inspection Report (Continued)
3 Acreage/Inspection Information (continued)
D
“Percent Stand”
• “Less than 50%
• 50-60%
• 61-70%
• 71-80%
• 81-90%
• 91-100%”
• “Based on original planting pattern
• Spaces occupied by live
trees/vines/bogs/bushes
• Bearing trees/vines/bogs/bushes
(percent stand)
• Insurable Stand”
Note: Create a table with the following
columns.
Substantive
Note: Add the following rows to the table
created.
E
"Describe the previous loss/damage history."
Substantive
F
“Determine the current Unit potential (check one): □Stable □ Declining □ Increasing”
“Do trees/vines/bushes/plant have sufficient vigor to produce the Preliminary APH yield
computed for this unit? □Yes □ No (check one)”
Substantive
H
“Plant Vigor (check one): □ Good □ Average □ Poor”
Substantive
I
"Determine if the rootstock variety is adaptable to the area and resistant to disease."
Substantive
J
“If applicable, provide inside bin measurements:”
“Insurable acreage and tree/vine/bush/bog information: Verify and/or correct Producer’s
Pre-Acceptance Worksheet(s)”
“Uninsurable acreage and tree/vine/bush/bog information: Verify and/or correct
Producer’s Pre-Acceptance Worksheet(s).”
“Obtain and attach aerial photo(s)/map(s)”
Substantive
“Additional information and comments (attach additional sheets if necessary):”
“Your evaluation of the management of the operation (check one and explain your
choice if below average):
□ Above Average □ Average □ Below Average”
“Your evaluation of the orchard/vineyard/bog/grove conditions (check one and explain
your choice if below average):
□ Above Average □ Average □ Below Average”
“Action Recommended:
□ Acceptance □ RMA RO Determined Yield Request □ Rejection”
Substantive
G
K
L
M
N
O
P
Q
4
Substantive
Substantive
Substantive
Substantive
Substantive
Substantive
Substantive
Required Signatures
A
Adjuster Printed Named, Signature and Date
Substantive
B
Adjuster Telephone Number and Contact Point
Substantive
C
Supervisor Printed Name, Signature and Date
Substantive
D
Supervisor Telephone Number
Substantive
June 2019
FCIC 24040
110
Exhibit 46
Reserved
June 2019
FCIC 24040
111
Exhibit 47
Florida Citrus Fruit Producer’s Pre-Acceptance Worksheet
This worksheet applies to the Dollar Plan, Category D Crop, and Florida Citrus Fruit; refer to the CIH.
General Information
1
A
“Applicant’s/Insured’s Name”
B
“Applicant’s/Insured’s Street and/or Mailing Address”
Substantive
Substantive
C
“City and State”
Substantive
D
“Zip Code”
Substantive
E
“Applicant’s/Insured’s Telephone Number”
Substantive
F
“Applicant’s/Insured’s Policy Number”
Substantive
“Legal Description:”
“Section:”
“Township:”
G
Substantive
“Range:”
“Other Land Identifier (e.g., Spanish land grants, metes and bounds, etc.):”
H
I
2
“Crop Year”
“State and County”
Substantive
Substantive
Crop Information
Note: Create a table for the following columns in A-Q.
A
“Block Number”
Substantive
B
C
D
“Unit Number”
“Crop”
“Date Set Out/Grafted”
Substantive
Substantive
Substantive
E
“Month/Year Topworked/Buckhorned”
Substantive
F
G
H
I
“Type”
Substantive
“Number of Trees”
Substantive
“Number of Trees Topworked/Buckhorned”
Substantive
“Planting Pattern”
Substantive
J
“Acres in Block”
Substantive
K
“Tree Spacing”
Substantive
L
“Percent Stand”
Substantive
M
N
O
“Number of Trees per Acre
Substantive
“Practice”
Substantive
“Insurable or Uninsurable”
Substantive
P
“Totals:”
Q
Note: Acres in Block, Number of Trees per Acre and
Number of Plants
“Estimated Production Boxes”
June 2019
FCIC 24040
Substantive
Substantive
112
Exhibit 47
Florida Citrus Fruit Producer’s Pre-Acceptance Worksheet (Continued)
3
Orchard Information
Note: The following questions are to be completed by the insured with the assistance of
the AIP representative. Create a list of the following questions, and instruct the insured
to check/circle either “Yes” or “No” and fill in the blank, where applicable.
A
“Date of Last Inspection”
Substantive
B
“Has the dollar amount of insurance for the insured crop been previously adjusted due to
a reduction of the crop’s production potential?”
Substantive
C
“Has an adjustment been applied to the crop’s insurable acres resulting in a comparable
reduction in yield?”
Substantive
D
“Has damage (e.g., disease, hail, freeze) occurred to the trees that will reduce the insured
crop’s production?”
Substantive
E
“Have cultural practices or production methods (e.g., heavy pruning, transitioning to
organic) been performed that will reduce the insured crop’s production?”
Substantive
F
“Have trees been removed, buckhorned, topworked or replaced with uninsurable trees
resulting in a change of the original plant stand for any reported insurable acreage?”
Substantive
4
Required Statements
A
Certification Statement
Para. 502
Substantive
B
Privacy Act Statement
Para. 501
Substantive
C
Nondiscrimination Policy Statement
Para. 503
Substantive
5
A
Required Signatures
“Insured’s Printed Name, Signature and Date”
June 2019
FCIC 24040
Substantive
113
Exhibit 48
Florida Citrus Fruit Perennial Crop Pre-Acceptance Inspection Report
This report is to be completed by the AIP. Refer to CIH for form completion instructions.
1
General Information
A
“Applicant’s/Insured’s Name”
Substantive
B
“Applicant’s/Insured’s Telephone Number
Substantive
C
“Applicant’s/Insured’s Street and/or Mailing Address”
Substantive
D
“City and State”
Substantive
E
“Zip Code”
Substantive
F
“State and County”
Substantive
G
“Policy Number”
Substantive
H
“Name of Owner”
Substantive
I
“Name of Operator”
Substantive
J
“Crop Year”
Substantive
K
L
M
“Date Set Out/Grafted”
Substantive
“Month/Year Topworked/Buckhorned”
Substantive
“Planting Pattern”
Substantive
“Legal Description:”
“Section:”
“Township:”
N
Substantive
“Range:”
“Other Land Identifier (e.g., Spanish land grants, metes and bounds, etc.):”
2 Individual Citrus Grove Data
A “Type”
“Unit Number”
B
Substantive
Substantive
C
“Block Number”
Substantive
D
“Acres in Block”
Substantive
E
“Tree Spacing”
Substantive
F
“Number of Trees”
Substantive
G
“Number of Trees per Acre
Substantive
H
I
“Tree Age in Years”
Substantive
“Insurable Condition”
Substantive
J
“Estimated Production Boxes”
Substantive
K
“Tree Condition”
Substantive
June 2019
FCIC 24040
114
Exhibit 48
Florida Citrus Fruit Perennial Crop Pre-Acceptance Inspection Report (Continued)
2
L
M
Individual Citrus Grove Data (continued)
“Totals:”
Substantive
Note: Include the following instruction: “Enter an (1) for
“Excluded Acreage”
Production less than 100 boxes per acre; enter (2) if trees are
not of insurable age.”
“Fresh Fruit Records Verification”
N
3 Other Information
A
4
A
B
Create a Block Map. For example:
Note: At minimum, map should be 8 rows
by 8 columns. The AIP can choose to
develop the block map on a form separate
from the report or use GPS in conjunction
with aerial photos or satellite imagery and
overlay with the information contained on
the plat map.
Substantive
Substantive
Substantive
Required Questions
Note: The following questions are to be completed by the insured with the assistance of
the AIP representative. Create a list of the following questions, and instruct the insured to
check/circle either “Yes” or “No” and fill in the blank, where applicable.
“Has the dollar amount of insurance for the insured crop been previously adjusted due to
Substantive
a reduction of the crop’s production potential?” If yes, list block(s) and explain:”
“Has an adjustment been applied to the crop’s insurable acres resulting in a comparable
Substantive
reduction in yield?” If yes, list block(s) and explain:”
June 2019
FCIC 24040
115
Exhibit 48
Florida Citrus Fruit Perennial Crop Pre-Acceptance Inspection Report (Continued)
4
Required Questions (continued)
C
“Has damage (e.g., disease, hail, freeze) occurred to the trees that will reduce the insured
crop’s production? If yes, list block(s) and explain:”
Substantive
D
“Have cultural practices or production methods (e.g. buckhorning, transitioning to
organic) been performed that will reduce the insured crop’s production? If yes, list
block(s) and explain:”
Substantive
E
“Have trees been removed, buckhorned, topworked or replaced with uninsurable trees
resulting in a change of the original plant stand for any reported insurable acreage? If
yes, list block(s) and explain:”
Substantive
F
“Describe weed control measures used for the unit. Include a description of the orchard
floor management: (e.g., sterile/sod/cover crop)”
Substantive
G
“Describe the fertilization program used for the unit. Include the insured’s method of
monitoring soil fertility (e.g., soil analysis, foliar analysis, or both)”
Substantive
H
“Describe in detail insect control measures used (i.e., integrated pest
management/calendar spray program):
Substantive
Evidence of disease/insects (check one): □ Rare □ Moderate □ Severe”
I
“Is a tree replacement program being carried out?”
Substantive
J
“If applicable, is fumigation used in the replacement program?”
• Surface:
percentage of total supply
o Irrigation district name;
o Allocation last year:
percentage of normal
o Expected allocation this year;
percentage of
normal
Substantive
K
L
M
N
“Describe in detail the
irrigation water source:”
•
Irrigation Well(s):
percentage of normal
o How many wells?
o Total gallons per minute?
GPM
•
Water obtained through water transfer:
acre”
acre feet per
“Is the unit subject to above normal flood hazards? If so, explain:”
“Are there soil limitations (i.e., slope, depth, drainage, Ph, saline/alkali, toxicity)?” If so,
explain:”
"Does producer perform crop protection according to Citrus Health Management Area
(CHMA) guidelines (check one): □ Yes □ No If yes, list CHMA District."
June 2019
FCIC 24040
Substantive
Substantive
Substantive
Substantive
116
Exhibit 48
Florida Citrus Fruit Perennial Crop Pre-Acceptance Inspection Report (Continued)
5
Acreage/Inspection Information
A
“Determine whether current observed conditions reconcile to prior records”
Substantive
B
“Percent Stand by Block”
• “Less than 50%
• 50-60%
• 61-70%
• 71-80%
• 81-90%
• 91-100%”
Substantive
C
Note: Create a table with the following
columns.
Substantive
D
•
•
•
•
Note: Add the following rows to the table
created in item C above
Substantive
E
“Determine the current Unit potential: □Stable □ Declining □ Increasing (check one)”
Substantive
F
“Measured or Determined Acres of Unit, and Total Unit Acreage Insurable”
“Do trees have sufficient vigor to produce the amount of insurance computed for this
unit? □Yes □ No (check one)”
Substantive
H
“Plant Vigor: □ Good □ Average □ Poor”
Substantive
I
“Verify and/or correct Producer’s Pre-Acceptance Worksheet(s)”.”
Substantive
J
“Attach aerial photo(s)/map(s)”
Substantive
K
“Additional information and comments (attach additional sheets if necessary):”
Substantive
L
“Your evaluation of the management of the operation:”
Substantive
M
“□ Above Average
Substantive
N
“Your evaluation of the grove conditions:”
Substantive
O
“□ Above Average
Substantive
P
“Action Recommended:”
Substantive
Q
“□ Acceptance □ RMA RO Determined Yield Request □ Rejection”
Substantive
G
6
“Based on original planting pattern
Spaces occupied by live trees
Bearing trees (percent stand)
Insurable Stand”
□ Average
□ Average
□ Below Average (check one)”
□ Below Average (check one)”
Substantive
Required Signatures
A
“Inspector’s Printed Name, Signature and Date”
Substantive
B
“Inspector’s Code Number”
Substantive
C
“Date of Inspection”
Substantive
D
“Supervisor Printed Name, Signature and Date”
Substantive
E
“Supervisor Telephone Number”
Substantive
7
Required Statements
A
Certification Statement
Para. 502
Substantive
B
Privacy Act Statement
Para. 501
Substantive
C
Nondiscrimination Policy Statement
Para. 503
Substantive
June 2019
FCIC 24040
117
Exhibit 49
Weighted Average Age/Density Worksheet
See the CIH for form completion instructions.
1
General Information
A
“Applicant’s/Insured’s Name”
Substantive
B
C
D
E
F
G
“State”
Substantive
“County”
“Crop”
“Practice”
“Type”
Substantive
Substantive
Substantive
Substantive
“Variety/Other”
Substantive
H
“Crop Year”
Substantive
I
“Unit Number”
Substantive
J
“Policy Number”
Substantive
“Legal Description:”
“Section:”
“Township:”
K
Substantive
“Range:”
“Other Land Identifier (e.g., Spanish land grants, metes and bounds, etc.):”
“FSA Farm/Tract/Field Number”
L
2 Crop Information
Substantive
Note: Create a table for the following columns in A-L.
A
“Block”
Substantive
B
C
D
E
F
G
“Month/Year”
Substantive
“Set Out Year”
Substantive
“Acres”
Substantive
“Set Out Year Extensions”
Substantive
“Density”
Substantive
“Acres”
Substantive
H
“Density Extensions”
Substantive
I
“Totals:”
J
K
L
Note: Develop a Row for the Totals for Density x Acres and
Set Out Year x Acres
“Weighted Average Set Out Year”
Substantive
Substantive
“Weighted Average Density”
Substantive
“Transitional Yield”
Substantive
June 2019
FCIC 24040
118
Exhibit 50
Forage Production Underwriting Report
1
A
B
C
D
E
2
A
B
C
General Information
“Applicant’s/Insured’s Name”
"State”
“County”
“Crop Year”
“Policy Number”
Substantive
Substantive
Substantive
Substantive
Substantive
Crop Information
“Line Number”
Substantive
Substantive
Substantive
“Unit Number”
“FSA Farm/Tract/Field Number”
“Legal Description:”
“Section:”
“Township:”
D
Substantive
“Range:”
“Other Land Identifier (e.g., Spanish land grants, metes and bounds, etc.):”
E
F
G
“Acres”
“Share”
“Shareholder/Farm Name”
Substantive
Substantive
Substantive
H
“Forage Plants per Sq. ft.?”
(1) “Alfalfa”
(2) “Clover”
(3) “Other”
Substantive
I
“Percentage of Ground Cover”
(1) “Alfalfa”
(2) “Clover”
(3) “Other”
“Crop Practice”
“Plants Other than Alfalfa”
“Uninsurable Acres”
“Acres Seeded with Another Crop”
“Remarks:”
Substantive
J
K
L
M
N
3 Required Signatures
A
“Applicant’s/Insured’s Printed Name, Signature and Date”
Substantive
B
“Agent’s Printed Name, Signature, Code Number and Date”
Substantive
4
Required Statements
A
Certification Statement
Para. 502
Substantive
B
Privacy Act Statement
Para. 501
Substantive
C
Nondiscrimination Policy Statement
Para. 503
Substantive
June 2019
FCIC 24040
119
Exhibit 51
Hybrid Seed Yield Request
This request is to be completed by the Agent/AIP representative and submitted to the applicable RO
for approved yield requests. Refer to the CIH.
1
General Information
A
“Agent’s Name”
Substantive
B
“AIP Name”
Substantive
C
“Seed Company Name”
Substantive
D
“Facility/Plant Location”
Substantive
E
“Seed Company Representative”
Substantive
2
Crop Information
Note: Create a table for the following columns
A
“Insured Name”
Substantive
B
“State and County of Insured Crop”
Substantive
C
“Number of Acres”
Substantive
D
“Hybrid Identification”
Substantive
E
Substantive
F
“Crop”
“Type”
G
“Practice”
Substantive
3
Substantive
Required Signatures
A
“Agent’s Printed Name, Signature, Code Number and Date”
Substantive
B
“AIP Representative’s Printed Name, Signature and Date”
Substantive
June 2019
FCIC 24040
120
Exhibit 52
Irrigated Practice Guidelines
In accordance with the instructions in the CIH, AIPs are to provide a copy of the following Irrigated
Practice Guidelines to all insureds for whom the irrigated practice may apply.
These guidelines are provided to enable insureds to properly report planted or perennial acreage
insured under an irrigated practice consistent with their crop insurance policy. It is important that
these guidelines be utilized to document whether, at the time insurances attaches, there is a reasonable
expectation of receiving adequate water to carry out a good irrigation practice for acreage reported
under the irrigated practice. The guidelines, in entirety, are substantive and are to be given to the
insured in administration of their crop insurance policy.
1
Definitions
Note: The following definitions are provided to facilitate a uniform understanding of the standards and
guidelines for insuring an irrigated practice for planted or perennial crop acreage.
Adequacy of Irrigation Facilities— Irrigation facilities are considered adequate if it is
determined that, at the time insurance attaches to planted or perennial acreage, they will
A be available and usable at the times needed and have the capacity to timely deliver water Substantive
in sufficient quantities to carry out a good irrigation practice for the acreage insured
under the irrigated practice.
Efficient Irrigation— Carrying out a good irrigation practice using a lesser amount of
irrigation water than historically applied, but still achieving the irrigated APH yield by
implementing enhanced management practices to increase efficiency of irrigation water
use.
B
C
D
E
Enhanced management practices to increase efficiency of irrigation water use include,
but are not limited to, the following:
• Irrigation Method - Employing an irrigation water distribution technique or
technology that has demonstrated greater efficiency (e.g. converting gravity
flood irrigation to a center pivot or underground drip tape).
• Converting high pressure impact sprinklers to low pressure impacts under center
pivot irrigation.
• Soil Moisture Monitors - Using soil moisture monitor output to set the schedule
and amount of irrigation water applied.
Good Irrigation Practice – The application of adequate water in an acceptable manner,
at the proper times, to allow production of a normal crop which is often identified as the
approved APH yield for crops.
Irrigation Equipment and Facilities – The physical resources, other than water, used to
regulate the flow of water from a water source to the acreage. This includes pumps,
valves, sprinkler heads, and other control devices. It also includes pipes or pipelines
which: (1) are under the control of the insured; or (2) routinely deliver water only to
acreage which is owned or operated by the insured. A center pivot system is considered
irrigation equipment and facilities.
Irrigation Water Supply – The water source and means for supplying irrigation water,
not including equipment or facilities. This includes the water source and dams, canals,
ditches, pipelines, etc., which contain the water for movement from the water source to
the acreage that (1) are not under the control of the insured; or (2) routinely deliver water
to acreage in addition to that which is owned or operated by the insured.
June 2019
FCIC 24040
Substantive
Substantive
Substantive
Substantive
121
Exhibit 52
Irrigated Practice Guidelines (Continued)
1
F
G
2
A
3
A
Definitions (continued)
Reasonable Expectation of Adequate Water – The insured had no reason to know at
the time coverage began the amount of irrigation water may be limited or reduced. No
reasonable expectation exists if the insured knew, or had reason to know, the amount of
irrigation water may be reduced before coverage begins.
Water Source – The source from which water is made available. This includes wells,
lakes, reservoirs, streams, aquifers, etc.
Substantive
Requirements
For planted or perennial acreage to be insured under and irrigated practice, the insured
must:
(1) be able to document and demonstrate that there is a reasonable expectation of
adequate water (refer to section 3);
(2) be able to document and demonstrate good irrigation practices;
(3) be able to demonstrate that they have adequate irrigation equipment and
facilities;
(4) provide verifiable documentation to their AIP by the ARD that the irrigation
water supply has replenished after a failure of the irrigation water supply
prevented the insured from planting or the insured had a failure of irrigation
water supply; and
(5) keep separate production records for acreage insured under an irrigated
practice from acreage insured under a practice other than irrigated (or with
no practice applicable) and uninsured acreage.
Substantive
Determination of Reasonable Expectation of Adequate Water
Factors to be considered (applicable to both the AIP and the insured) when determining
and documenting whether a reasonable expectation of adequate water existed include,
but are not limited to the following:
(1) Most recent 10-year historical average of available water and any applicable
forecasting data from a credible authority responsible for monitoring and
forecasting such conditions such as Irrigation Districts, State Department of
Water Resources, Bureau of Reclamation, Water Boards, etc.
Examples: Current Federal, state, or local water district allocations, historical
inflows, current water levels, expected inflows resulting from snowpack,
expected rainfall, etc.;
(2) Water supply availability, quality, and usage;
(3) Pump efficiency and capacity;
(4) Water requirements (amount and timing) for all irrigated crops;
(5) Water rights available to the insured (primary, secondary, urban versus
agricultural use, etc.);
(6) Contingency plans to handle water shortages;
(7) Acres to be irrigated;
(8) Ownership of the water source including the legal entitlement or rights to the
water (state or Federal versus landowner or other private party);
(9) Meters, measuring devices, and methods used to monitor good irrigation
practice;
(10) Soil types, soil moisture levels, and pre-plant irrigation needs;
(11) Water conservation methods, devices used, and plans utilized (if applicable);
(12) Past crop planting history and tillage methods;
June 2019
FCIC 24040
Substantive
122
Exhibit 52
Irrigated Practice Guidelines (Continued)
3
Determination of Reasonable Expectation of Adequate Water (continued)
(13) Supplemental water availability and usage including return flow or any
precipitation which would normally be received, after insurance attaches;
(14) Recommendations from local Cooperative Extension Service (CES),
National Resource Conservation Service (NRCS), or other source recognized
by CES or NRCS to be an expert in the area regarding irrigation and crop
production;
(15) Decreased water allocation resulting from the diversion of water for
environmental, public use or priority, or other reasons.
Note:
Not an insurable cause of loss (COL) unless the diversion is
made necessary due to an insured COL; and
(16) Management practices used or to be used to carry out efficient irrigation, as
applicable.
A
4
A
B
C
5
A
B
Substantive
Failure to Qualify or Carry Out a Good Irrigation Practice
If the acreage fails to qualify for insurance under the irrigated practice, it will result in
such acreage being insured under a practice other than irrigated. If no other appropriate
practice is available for the acreage, insurance will not be considered to have attached on
the acreage.
Failure to carry out a good irrigation practice on acreage properly insured under the
irrigated practice will result in an appraisal for uninsured causes on such acreage, unless:
(1) the failure was caused by unavoidable failure of the irrigation water
supply after insurance attached; or
2)
failure or breakdown of the irrigation equipment or facilities due to an
insured COL, provided all reasonable efforts to restore the irrigation
equipment facilities to proper working order within a reasonable
amount of time, unless the AIP determines it is not practical to do so.
Note: Cost will not be considered when determining whether it is practical to
restore the equipment or facilities.
If a loss is evident, any reported acreage qualifying as an irrigated practice at the time
insurance attaches cannot be revised to a non-irrigated practice after the acreage
reporting date, even if liability stays the same or decreases or if the insured failed to
carry out a good irrigation practice.
Substantive
Substantive
Substantive
Prevented Planting Coverage
Insureds may be eligible for a prevented planting payment for acreage historically grown
under an irrigated practice for which the insured had no reasonable expectation of
adequate water by the final planting date (or within the late planting period, if
applicable). This applies even if the acreage could have been planted with a nonSubstantive
irrigated practice and the insured elects not to plant, provided all other prevented planting
provisions have been met, including that an insured COL must have occurred within the
PP insurance period.
Insureds must provide, upon the AIP’s request, documentation of the factors which were
considered in reporting that there was no reasonable expectation of adequate water for
Substantive
the acreage reported as prevented planting under an irrigated practice.
June 2019
FCIC 24040
123
Exhibit 53
Loss Adjustment Certification Form
This form must be titled “Certification Form” and should be completed and returned by the insured to
the AIP within five days (or within the timeframe specified by the AIP) after all acreage in the unit has
been put to another use, completion of replanting on the unit for replanting payments, or any action to
which is certified as indicated by the form*. See the LAM for form completion instructions. The
following statement must appear below the form title:
“Complete and mail this form within (5) days (or within the timeframe specified by your Approved
Insurance Provider) after: (1) all acreage in the unit has been put to another use, (2) completion of
replanting on the unit for replanting payment, (3) For nursery, all Zero Market Value (ZMV) plants on
the unit have been destroyed, or (4) any action to which you have certified as stated on this form.”
1
A
B
C
D
E
2
General Information
Note: The following statement must appear below the form title:
“Complete and mail this form within (5) days (or within the timeframe specified by your
Approved Insurance Provider) after:
(1) All acreage in the unit has been put to another use,
(2) completion of replanting on the unit for replanting payment,
for nursery, all Zero Market Value (ZMV) plants on the unit have been destroyed,
(3)
or
(4) any action to which you have certified as stated on this form.”
“Insured’s Name”
“Policy Number”
“Date Originated”
“Return To: (include Adjuster’s Name, AIP Name, Mailing Address, City, State, Zip
code)”
Substantive
Substantive
Substantive
Substantive
Substantive
Crop Information
A
“Crop Year”
Substantive
B
“Crop”
Substantive
C
“FSA Farm/Tract/Field Number”
Substantive
D
“Unit Number”
Substantive
E
“Unit Acres”
Substantive
3
Replant/Other Uses of Acreage Information
B
Note: Added the following Statement above the table.
“Replant, destruction, or other use of acreage (plants for nursery) identified was
completed on the date(s) shown.”
Note: Create a table with the following columns in the exact order listed below from left
to right.
“Field Identification Symbol (Plant Location for Nursery)”
C
“Intended Use”
Substantive
D
“Acres (Number of Plants for Nursery)”
Substantive
E
“Actual Use”
Substantive
F
“Acres (Number of Plants for Nursery”
Substantive
G
“Date”
Substantive
A
June 2019
FCIC 24040
Substantive
Substantive
124
Exhibit 53
Loss Adjustment Certification Form (Continued)
3
Replant/Other Uses of Acreage Information (continued)
H
“Replant Cost per Acre”
Substantive
I
“Practice/Type or Class”
Substantive
Note: Create one row for the following:
J
“Totals”
Substantive
Note: Allow additional space for or provide a separate form for
K
“Remarks:”
Substantive
Note: Insert the following footnote
L
“Refer to the crop policy qualifications for replanting payments.”
Substantive
Example:
“Replant, destruction, or other use of acreage (plants for nursery) identified was completed on the
date(s) shown.”
Field ID
Intended
Use
Acres
Actual
Use
Acres
Date
Replant
Costs
per Acre
Practice/Type
or Class
M
Substantive
Totals:
Remarks
*Refer to the crop policy qualifications for replanting payments.
4
Required Loss Adjustment Statements
Note: Include a list of the following required certification statements. The AIP has the
discretion of either creating an individual certification form and affixing one of the
appropriate loss adjustment statements below, as required by procedure, or creating the
multiple statement list on a single form as shown below, and providing instruction to the
loss adjuster/AIP representative. All statements are Substantive and must appear in its
entirety. The AIP is not to instruct the loss adjuster/AIP representative to handwrite any
of the statements below to a form that the insured must sign. The statements are to
appear either as a single statement on the certification form; therefore, generating
multiple certification forms, or as a general certification form containing a checklist of
the statements listed below.
If a list is created the loss adjuster/AIP representative must check those applicable
required statements in accordance with loss adjustment procedures.
June 2019
FCIC 24040
125
Exhibit 53
Loss Adjustment Certification Form (Continued)
4
Required Loss Adjustment Statements (continued)
□
“I certify that the damaged acreage cannot be mechanically harvested with normal
harvest equipment and will not be harvested. If the crop is harvested after this
certification, I understand I may be subject to the misrepresentation provisions in
the crop insurance policy.”
□
“I certify that the acreage in Unit [INSERT UNIT NUMBER] will not be
harvested and that the acreage will be put to the use as stated in [insert appropriate
item location] when there is sufficient soil moisture. I understand the acreage will
not be reappraised by the AIP.”
A
□
5
Substantive
“I certify that the damaged acreage that cannot be mechanically harvested with
normal harvest equipment will not be harvested and if the acreage is gleaned it will
be gleaned by the organization shown in the narrative of the claim form (or other
USDA approved charitable organizations) and the insured will not receive any
compensation from the organization. If I harvest the crop after this certification
or receive compensation from the charitable organization, I understand I may be
subject to the misrepresentation provisions in the crop insurance policy.”
Required Statements
A
Certification Statement
Para. 502
Substantive
B
Privacy Act Statement
Para. 501
Substantive
C
Nondiscrimination Policy Statement
D
“I understand that the information on this form may be
used for processing the claim which I previously signed.”
6
Para. 503
Note: Include this
statement above the
insured’s signature,
Substantive
Substantive
Required Signatures
A
“Insured’s Printed Name, Signature and Date”
Substantive
B
“Loss Adjuster’s Printed Name, Signature, Code Number and Date”
Substantive
7
A
Other Information
Note: Include the following checklist and title “For Office Use Only”. This checklist
should appear next to the Loss Adjuster’s Signature.
□ “Accepted”
□ “Rejected”
□
June 2019
Substantive
“Second Inspection”
FCIC 24040
126
Exhibit 54
Loss Adjustment Self-Certification Replant Worksheet
This form must be titled “Self-Certification Replant Worksheet”. This worksheet can be used only: (1)
when the AIP authorizes its use, (2) for authorized crops listed in the LAM, and (3) when the acreage
of the authorized crop to be replanted is 50 acres or less for a unit and the unit acreage qualifies for a
replanting payment in accordance with the policy/endorsement replanting provisions. See the LAM
for further completion instructions.
1
General Information
Note: The following statement must appear below the form title:
A
“The Self-Certification Replant Worksheet may be used when the acreage to be replanted
is 50 acres or less for the unit. Per the policy provisions, in order to qualify for a replant
payment, the number of acres to be replanted must be at least the lesser of 20 acres or
20% of the insured planted acreage for the unit (as determined on the final planting date
or within the late planting period if a late planting period is applicable). The potential for
the acres to be replanted must not exceed the amount stated in the crop policy. A replant
payment may be made only once on the acreage in the same location for the same crop
year.
Substantive
Complete and mail this form within five (5) days (or within the timeframe specified by
your Approved Insurance Provider) after completion of replanting on the unit for
replanting payment. If the crop provisions specify a replanting payment is based on actual
cost, attach copies of receipts for replanting expenses actually incurred for the replanted
acreage (those expenses you actually paid or are liable for). (Refer to your crop policy
qualification for replanting payments).”
B
“Insured’s Name”
“Policy Number”
“Claim Number”
Substantive
Substantive
Substantive
C
D
2 Crop Claim Information
A “Crop Year”
B “Crop”
C “Share”
D “Unit Number”
E “FSA Farm/Tract/Field Number”
F “Unit Acres”
G “Replanted Acres”
Substantive
Substantive
Substantive
Substantive
Substantive
Substantive
Substantive
“Legal Description:”
“Section:”
“Township:”
H
Substantive
“Range:”
“Other Land Identifier (e.g., Spanish land grants, metes and bounds, etc.):”
I
“Cause of Damage”
June 2019
Substantive
FCIC 24040
127
Exhibit 54
Loss Adjustment Self-Certification Replant Worksheet (Continued)
2 Crop Claim Information (continued)
J “Date of Damage”
K “Original Plant Date”
L “Replant Date”
Substantive
Substantive
Substantive
Note: Create an area for a field diagram allowing substantial room for a sketch of the
field and replant acreage. The AIP has discretion on whether to provide a separate form
for this sketch.
M “Field Diagram”
Substantive
Note: Add the following instruction to the field diagram:
N
“Draw the field where the crop is planted. Shade the area actually replanted”
Substantive
Example:
NonSubstantive
O
P
“Indicate the practice/type utilized”
□
□
□
□
Q □
□
Note: Provide a checklist with two columns
titled “Original” and “Replant” of the
following practice/types:
Substantive
“Drilled”
“Broadcast”
“Airplane-seeded”
“Rowed”
Substantive
“Dry Bean Type”
“Tillage Method”
Note: Provide instruction to write-in tillage
method used for original and replant acreage.
Note: Provide instruction to write in a
practice/type if not listed.
Note: Provide instruction to answer the following questions:
□
R
S
“Other”
“My yield potential for acres to be replanted is
per acre.”
“Is damage on your farm similar to other farms in the area? Yes □ No □”
June 2019
FCIC 24040
Substantive
Substantive
128
Exhibit 54
Loss Adjustment Self-Certification Replant Worksheet (Continued)
2
T
3
Crop Claim Information (continued)
Note: Instruct that the Insured’s total actual costs to replant acreage includes only the
dollar amount the insured has paid or is liable to pay.
“The following represents my actual replant costs as:
Landlord
Tenant
Owner/Operator”
Substantive
Other Information
A
Note: Provide instruction for the reviewer to check when attached or accompanies the
Self-Certification Replant Worksheet.
“Special Report □”
Substantive
B
“Reviewer’s Remarks”
Substantive
C
“Reviewer Code and Date”
Note: Provide instruction for the reviewer to enter “O.K.” if the reviewer verifies the
field or subfield was initially planted timely and that the number of acres actually
replanted agrees with the entry of the total number of replanted acres.
“Actual/Replant Acres”
Substantive
D
Substantive
Note: Provide instruction for the reviewer to enter “O.K.” if the reviewer verifies the
date of damage agrees with the date entered above.
E
“Date of Damage”
Substantive
Note: Provide instruction for the reviewer to enter “O.K.” if the reviewer verifies that
the type or practice used agrees with the type/practice entry above.
F
“Cause of Damage”
Substantive
G
“Replant Practice”
Substantive
H
“Did acreage appear to qualify? Yes □ No □”
Note: Provide instruction for the reviewer to enter “O.K.” if the reviewer verifies that
the insured or the insured’s authorized representative that the total cost incurred by the
insured for the replanting operation is the same as entered above.
“Actual Cost”
Substantive
I
June 2019
FCIC 24040
Substantive
129
Exhibit 54
Loss Adjustment Self-Certification Replant Worksheet (Continued)
4
Required Statements
A
Certification Statement
Para. 502
Substantive
B
Privacy Act Statement
Para. 501
Substantive
C
Nondiscrimination Policy Statement
“I understand the certified information will be used to
determine my replanting payment, if any, for damage to
the above crop. I also understand that this Worksheet and
supporting papers are subject to audit and approval by the
insurance provider and that my signature herein
authorizes the insurance provider to process a replanting
payment in accordance with the terms of my insurance
contract.”
Para. 503
Substantive
D
5
Note: Include this
statement above the
insured’s signature.
Substantive
Required Signatures
A
“Insured’s Printed Name, Signature and Date”
Substantive
B
“Loss Adjuster’s Printed Name, Signature, Code Number and Date”
Substantive
June 2019
FCIC 24040
130
Exhibit 55
Loss Adjustment Claim Checklist
This form must be titled “Claim Checklist”. It is recommended that the AIP provides this or a similar
checklist to loss adjusters for completion during each loss inspection. The AIP has the discretion to
develop a similar checklist that been modified to fit their region and the crops insured. See the LAM
for more information and completion instruction regarding this form.
1
General Information
A
“Insured’s Name”
B
“Policy Number”
C
“Claim Number”
D
“Crop(s)—Units”
2
NonSubstantive
NonSubstantive
NonSubstantive
NonSubstantive
Claim Information
Yes
No
Create a checklist for the following questions, include a Yes □ No □ option
at the end of each question with instruction to check one and explain, as
appropriate.
A
□
□
(1)
“Insured Present”
B
□
□
(2)
“Insurable Entity Verified”
C
□
□
(3)
“Timely Notice”
D
□
□
(4)
“Share Verified”
E
□
□
(5)
“Companion Contract Verified (if applicable)”
F
□
□
(6)
“Legal Description Verified”
G
□
□
(7)
“Practice(s) Insurability Verified”
H
□
□
(8)
“Insurable Type/Variety Verified”
I
□
□
(9)
“Unit/Unit Division Verified”
J
□
□
(10) “Planting Dates Verified”
K
□
□
(11) “Risk Area Verified”
L
□
□
(12) “Insurable Causes of Loss”
M
□
□
(13) “Similar Damage”
N
□
□
(14) “Reasonable APH”
O
□
□
(15) “Insurable Acreage”
June 2019
FCIC 24040
NonSubstantive
NonSubstantive
NonSubstantive
NonSubstantive
NonSubstantive
NonSubstantive
NonSubstantive
NonSubstantive
NonSubstantive
NonSubstantive
NonSubstantive
NonSubstantive
NonSubstantive
NonSubstantive
NonSubstantive
131
Exhibit 55
Loss Adjustment Claim Checklist (Continued)
2 Claim Information (continued)
NonSubstantive
NonSubstantive
NonSubstantive
NonSubstantive
NonSubstantive
NonSubstantive
NonSubstantive
NonSubstantive
NonSubstantive
NonSubstantive
NonSubstantive
NonSubstantive
P
□
□
(16) “Sharing Interests”
Q
□
□
(17) “Options/Endorsements”
R
□
□
(18) “Review Previous Report”
S
□
□
(19) “Previous Appraisals”
T
□
□
(20) “Quality Adjustment Eligibility Verified”
U
□
□
(21) “Acreage Determined/Method”
V
□
□
(22) “Acreage Replanted”
W
□
□
(23) “Replanting Payment”
X
□
□
(24) “Certification Form”
Y
□
□
(25) “Sold Production Verified”
Z
□
□
(26) “Farm-Stored Production Verified”
AA
□
□
(27) “Commingled Production”
BB
□
□
(28) “Fed Production Verified”
NonSubstantive
CC
□
□
(29) “Other Names/Entities for Production Verified”
DD
□
□
(30) “All Production Accounted For”
EE
□
□
(31) Unusual/Controversial Circumstances”
FF
□
□
(32) “Reviewed Completed Claim with Insured or Insured’s
Representative”
GG
□
□
(33) “Obtained Signatures”
HH
□
□
(34) “Second Crop Acreage”
II
□
□
(35) “Signatures”
JJ
□
□
(36) “Other”
NonSubstantive
NonSubstantive
NonSubstantive
NonSubstantive
NonSubstantive
NonSubstantive
NonSubstantive
NonSubstantive
3
Required Signatures
Note: Obtaining a signature is optional unless otherwise instructed by the AIP; however,
it is recommended that adjuster’s sign the form to facilitate necessary follow-up actions.
A
“Loss Adjuster’s Printed Name, Signature, Code Number and Date”
June 2019
FCIC 24040
NonSubstantive
132
Exhibit 56
Loss Adjustment Simplified Claims Qualification Process and Notice of Loss
AIP and insured participation in SCP is voluntary. All SCP claims must be completed on a form
developed by the AIP that captures all the required loss information from the insured. The AIP is also
responsible for developing comprehensive completion instructions for the insured to complete the SCP
form. See the LAM Exhibit 17 for further information.
1
A
B
C
D
E
F
G
H
I
J
K
L
M
General Information
“Insured’s Name”
“Policy Number”
“Agent Name”
Substantive
Substantive
Substantive
“Insured’s Telephone Number”
“Insured’s Street and/or Mailing Address”
Substantive
"City and State”
Substantive
“Zip Code”
Substantive
“Crop (only one per form)”
Substantive
“Crop Year”
Substantive
“County Where Crop Is Grown (only one per form)”
Substantive
“State Where the Crop Is Grown (only one per form)”
Substantive
“Non-Loss (N-L) Units and Establish Production Per Acre”
Substantive
“Loss Unit Number”
Substantive
Substantive
“Cause of Loss”
N
(1)
“Primary Cause/ Percentage”
(2)
“Secondary Cause/ Percentage”
Substantive
“Date of Damage”
O
P
Q
R
S
(1)
“Primary Cause Date of Damage”
(2)
“Secondary Cause Date of Damage
Substantive
“Harvest Completion Date”
“Companion Contract Yes □ No □”
Substantive
Substantive
“Assignment of Indemnity Yes □ No □”
Substantive
“Transfer of Right to an Indemnity Yes □ No □”
Substantive
June 2019
FCIC 24040
133
Exhibit 56
Loss Adjustment Simplified Claims Qualification Process and Notice of Loss (Continued)
2
Loss Information
Yes
A
□
No
Note: Create a checklist with the following questions and instruct to answer
Yes □ or No □, allow additional space for explanation where applicable.
All questions are “Substantive”
□
(1) “Has all acreage of the loss units listed in [INSERT LOCATION ON
THE FORM THE LOSS UNIT NUMBER INFORMATION IS
REFERENCED] been harvested? If no, list the unit numbers(s) for
which “No” applies.”
(2)
B
□
□
(3)
C
□
□
(4)
D
□
□
(5)
E
□
□
(6)
F
□
□
(7)
G
□
□
(8)
H
□
□
I
□
□
June 2019
(9)
Substantive
“Has all of the production from the loss unit(s) listed in [INSERT
LOCATION ON THE FORM THE LOSS UNIT NUMBER
INFORMATION IS REFERENCED] been sold or commercially
stored? If you answered no, list the applicable unit number for which
“No” applies.”
Substantive
“Have you completed harvest of all insurable acreage for all crops on
your policy? (This includes the crop you listed above as well as any
other crop you may have on your policy). If no, list the crops not
harvested.”
Substantive
“If you answered no to the above question, do you anticipate loss units
for any crop not listed in [INSERT LOCATION ON THE FORM THE
LOSS UNIT NUMBER INFORMATION IS REFERENCED] for this
crop year?”
Substantive
“Has any production from any acreage from the units listed in [insert
location on the form the loss unit number information is referenced]
been farm stored, fed to livestock, or saved for seed? If Yes, list the
unit number(s) for which “Yes” applies.”
Substantive
“Do you have third party written verification (i.e., summary
/settlement sheets) available for 100 percent of the production from all
unites listed in [INSERT LOCATION ON THE FORM THE LOSS
UNIT NUMBER INFORMATION IS REFERENCED] above? (This
must include both landlord and tenant shares, when applicable).”
Substantive
“Is the damage for the loss units listed in [INSERT LOCATION ON
THE FORM THE LOSS UNIT NUMBER INFORMATION IS
REFERENCED] similar to other farms in the area? If no, list the
unit(s) for which “No” applies and explain:”
“Are you or any member of your household directly associated with
the Federal Crop Insurance program (i.e., agent, agency owner, loss
adjuster, FCIC employee, insurance provider employee or
contractor)?”
“Was all acreage of your insured crop(s) in the county, in which you
have a share, reported by you on your acreage report? If no, list the
unit or location where the acreage was not reported.”
FCIC 24040
Substantive
Substantive
Substantive
134
Exhibit 56
Loss Adjustment Simplified Claims Qualification Process and Notice of Loss (Continued)
2 Loss Information (continued)
Yes
No
Note: Create a checklist with the following questions and instruct to
answer Yes □ or No □, allow additional space for explanation where
applicable. All questions are “Substantive”
(10) “On the specific loss unit(s) listed in [INSERT LOCATION ON THE
FORM THE LOSS UNIT NUMBER INFORMATION IS
REFERENCED] above, is your Summary of Coverage for:
J
3
□
(a)
Your share? If no, list the unit(s) and explain:
(b)
The legal description(s) and/or FSA farm number? If no, list the
unit(s) for which “No” applies.
(c)
The practice actually carried out by you (i.e., If you reported your
practice is irrigated, was water applied at the proper time and rate)?
If no, list the unit(s) for which “No” applies,
□
(d)
The type or variety (if applicable)? If no, list the unit(s) for which
“No” applies and enter the correct type or variety for each unit listed.
(e)
The total acreage for each loss unit listed in [INSERT LOCATION
ON THE FORM THE LOSS UNIT NUMBER INFORMATION IS
REFERENCED] If no, list the unit(s) for which “No” applies.
(f)
Will the acreage (if measured or re-measured) be within five (5)
percent of what you reported on your acreage report? If no, list the
unit(s) for which “No” applies.”
Substantive
Required Statements
A
Certification Statement
Para. 502
Substantive
B
Privacy Act Statement
Para. 501
Substantive
C
Nondiscrimination Policy Statement
Para. 503
Substantive
June 2019
FCIC 24040
135
Exhibit 56
Loss Adjustment Simplified Claims Qualification Process and Notice of Loss (Continued)
3
Required Statements (continued)
Simplified Claims Qualification Process Statement
“This form serves as written verification of your notice of loss and as an aide in
determining qualified insureds for the SCP. We may rely on the information you provide
on (or attach to) this form in making material determinations in the preparation of your
claim.
D
Once this completed Notice of Loss form and supporting documentation has been
received by [INSERT AIP NAME], it will be determined whether or not your claim
qualifies for the SCP. If it does qualify, the appropriate claim for indemnity form(s) will
be prepared and may be sent to you for your signature if the insurance provider
determines when reviewing this information with you that a correction is needed.
Otherwise, the signature on this SCP form will serve as the signature for each Claim for
Indemnity form to which this information was transferred, and a copy will be mailed to
you. The claim form(s) will contain all the necessary data and production information to
complete your claim. If qualified, you will have your claim processed in the most
expedient manner possible. You will not need to wait for an adjuster. The SCP is
subject to an infield review for compliance with established policies and procedures. If
any of the unit(s) listed in [INSERT LOCATION ON THE FORM THE LOSS UNIT
NUMBER INFORMATION IS REFERENCED] does not qualify for SCP, you will be
contacted by a claims representative to set up an appointment to adjust your loss on that
or all units listed above.”
Substantive
“Supporting documentation must be attached to this form and delivered to the address
provided by your agent or insurance provider. You must attach either a copy of
settlement sheet(s), summary sheet(s), or similar third party ledger(s) that accounts for all
production from any crop unit you have listed above. Individual load tickets will not
qualify. Individual loads on any settlement/summary sheet(s) must be clearly marked to
indicate which unit they came from. If you have FSA or similar measurement service for
determining acreage, such as Global Positioning Systems, remote sensing devices, etc.,
for the current crop year, please attach copies and indicate who made the acreage
measurement. If you have met the requirements of precision farming and want to use
those records to establish production, you must attach yield maps and planting and
harvesting summary repots generated from the precision farming technology system.
The per unit acreage used in calculating any indemnity will be the lesser of your reported
acres or your actual planted acres. In all cases you must attach copies of maps
identifying each field, crop and acreage by loss unit.”
4
Required Signatures
A
“Insured’s Printed Name, Signature and Date”
Substantive
B
“AIP Verifier’s Printed Name, Signature, Code Number and Date”
Substantive
June 2019
FCIC 24040
136
Exhibit 57
Loss Adjustment Notice of Damage or Loss
The Notice of Damage or Loss is used to record loss and provide notice to the AIP for planted
acres. These standards may be combined with the Notice of Prevented Planting if the form is
utilized to record the notice. See the LAM for form completion instructions.
1
A
B
C
D
E
General Information
“Insured’s Name”
“Insured’s Street and/or Mailing Address”
Substantive
"City and State”
Substantive
“Zip Code”
Substantive
“Insured’s Telephone Number”
Substantive
NonSubstantive
Substantive
NonSubstantive
Substantive
Substantive
Substantive
Substantive
Substantive
Substantive
F
“Best Time to Contact: [INSERT TIME] am/pm”
G
“Policy Number”
H
“Claim Number”
I
J
K
L
M
2
A
B
C
“Agent’s Name”
“Agent’s Street and/or Mailing Address”
“Agent’s City and State”
“Agent’s Zip Code”
“Agent’s Telephone Number”
D
Crop Information
“Crop Year”
Substantive
“Crop”
Substantive
“Unit Number”
Substantive
NonSubstantive
“Acres”
“Legal Description:”
“Section:”
“Township:”
E
“Range:”
Note: See associated required statement
in item 4D below. This statement is
Substantive when this item appears on the
form.
NonSubstantive
“Other Land Identifier (e.g., Spanish
land grants, metes and bounds, etc.):”
F
“Date of Damage”
Substantive
G
“Cause of Damage”
H
“Estimated Production”
I
“Expected Harvest Date”
Substantive
NonSubstantive
NonSubstantive
June 2019
FCIC 24040
137
Exhibit 57
Loss Adjustment Notice of Damage or Loss (Continued)
3
Notice Information
Include the following instruction: “Refer to the applicable Basic Provision or Crop
Provisions for more information regarding damage or loss notice reporting requirements.”
“This is a notice of:”
A
B
□
□
□
NonSubstantive
“Damage Only: At this time, it appears that the damage will exceed the guarantee.”
“Probable Loss”
“Immediate Inspection Requested. If checked, explain why in the comments
section”
“If you have less than 100% share, is the other share insured under a Federal crop
insurance program? If so, list the person’s name, AIP, and policy number, if known.”
Substantive
Substantive
“Insured Intends to: (Check One)”
C
D
E
□
□
□
□
□
□
□
□
□
□
□
(1)
“Harvest”
(2)
“To Chop/Silage”
(3)
“Leave for Cover”
(4)
“Destroy”
(5)
“Plant to Another Crop:
(6)
“Pasture”
(7)
“Hay”
(8)
“Direct Market Crop”
(9)
“Replant”
Substantive
(10) “Unknown”
(11) “Other, explain in the comments section”
“If the Insured intends to replant and a replanting payment is applicable, is the acreage
greater than 50 acres of the unit? Yes □ No □ (Check One)”
“I request authorization to commingle production from two or more units or commingle
production between insured and uninsured acreage within the same structure and to use
my load records, structure markings, or combine monitor records to determine production
between units or production from insured/uninsured acreage. Do you agree to follow your
insurance provider’s written criteria and instructions to do this? Yes □ No □ (Check
One)”
June 2019
FCIC 24040
Substantive
Substantive
138
Exhibit 57
Loss Adjustment Notice of Damage or Loss (Continued)
4
Required Statements
A
Certification Statement
Para. 502
Substantive
B
Privacy Act Statement
Para. 501
Substantive
C
Nondiscrimination Policy Statement
Para. 503
Substantive
D
“I understand that authorization for
commingling production must be received
from my approved insurance provider before
production can be commingled. I also
understand that if authorization is given, my
approved insurance provider will provide (or
has provided) written criteria and instructions
for the use of load or combine monitor records
to separate such production, and if I fail to
follow all instructions, my optional unit
structure will be collapsed.”
Note: Include instruction for insured
to initial this statement.
NonSubstantive
E
“I am an agent, employee, or contractor
affiliated with the Federal crop insurance
program. Yes □ No □ (Check One)”
Note: Include instruction for insured
to complete.
Substantive
5
Required Signatures
A
“Insured’s Printed Name, Signature and Date of Notice”
Substantive
B
“Agent’s Printed Name, Signature, Code Number and Date of Notice”
Substantive
June 2019
FCIC 24040
139
Exhibit 58
Loss Adjustment Notice of Prevented Planting
The Notice of Prevented Planting is used to record loss and provide notice to the AIP for acres
that were prevented from being planted. These standards may be combined with the Notice of
Damage or Loss if the form is utilized to record the notice. See the LAM for form completion
instructions.
1
A
B
C
D
E
General Information
“Insured’s Name”
“Insured’s Street and/or Mailing Address”
Substantive
"City and State”
Substantive
“Zip Code”
Substantive
“Insured’s Telephone Number”
Substantive
NonSubstantive
Substantive
NonSubstantive
Substantive
Substantive
Substantive
Substantive
Substantive
Substantive
F
“Best Time to Contact: [INSERT TIME] am/pm”
G
“Policy Number”
H
“Claim Number:
I
J
K
L
M
2
A
B
“Agent’s Name”
“Agent’s Street and/or Mailing Address”
“Agent’s City and State”
“Agent’s Zip Code”
“Agent’s Telephone Number”
Crop Information
“Crop Year”
Substantive
“Crop”
Substantive
NonSubstantive
NonSubstantive
C
“Unit Number”
D
“Acres”
“Legal Description:”
“Section:”
“Township:”
E
Substantive
“Range:”
“Other Land Identifier (e.g., Spanish land grants, metes and bounds, etc.):”
F
“Date of Damage”
Substantive
G
“Cause of Damage”
Substantive
June 2019
FCIC 24040
140
Exhibit 58
Loss Adjustment Notice of Prevented Planting (Continued)
3
A
Notice Information
Include the following instruction: “Refer to the applicable Basic Provision or Crop
Provisions for more information regarding damage or loss notice reporting
requirements.”
“If you have less than 100% share, is the other share insured under a Federal crop
insurance program? If so, list the person’s name, AIP, and policy number, if known.”
Substantive
Substantive
“Insured Intends to: (Check One)”
B
4
□
□
□
□
□
□
□
(1) “Plant a Cover Crop”
(2)
“Destroy”
(3)
“Plant to Another Crop:
(4)
“Graze (Only After November 1)”
(5)
“Hay (Only After November 1)”
(6)
“Unknown”
(7)
“Other, explain in the comments section”
Substantive
Required Statements
A
Certification Statement
Para. 502
Substantive
B
Privacy Act Statement
Para. 501
Substantive
C
Nondiscrimination Policy Statement
Para. 503
Substantive
D
“I am an agent, employee, or contractor
affiliated with the Federal crop insurance
program. Yes □ No □ (Check One)”
5
Note: Include instruction for insured
to complete.
Substantive
Required Signatures
A
“Insured’s Printed Name, Signature and Date of Notice”
Substantive
B
“Agent’s Printed Name, Signature, Code Number and Date”
Substantive
June 2019
FCIC 24040
141
Exhibit 59
Growing Season Inspection Report
Growing Season Inspections (GSIs) are done as a part of quality assurance and may be done in
conjunction with a Pre-Harvest Inspection. See the LAM for form completion instructions.
1
General Information
A
“Insured’s Name”
Substantive
B
C
D
E
F
G
H
I
J
“Policy Number”
“Crop Year”
Substantive
Substantive
“Crop”
Substantive
“Unit Number”
Substantive
“Acres”
Substantive
“Share”
Substantive
“Practice”
Substantive
“Appraised Potential”
Substantive
“Companion Contract Yes □ No □”
Substantive
K
“Field Identification”
Substantive
L
“Planting/Replanting Date”
Note: Provide space to enter both dates if
applicable and to add additional dates by
field.
M “Narrative”
2 Required Questions
Substantive
Substantive
A
“What kind of tillage methods has the insured carried out?”
Substantive
B
“What kind of weed control practices are being carried out?”
“Has current soil test(s) been taken on any of the insured acreage? If yes, record the date
of test and test results. If all of the information cannot be obtained, explain.”
“How does the crop inspected compare with those in the general area? If the condition
of the crop being inspected differs from those in the general area, document differences.”
“What fertilizer program is being followed? Record the type of program used. If all of
the information cannot be obtained, explain.”
“What insecticide/pesticide program is being followed? Record the type of program
used. If all the information cannot be obtained, explain.”
“Weather Conditions?”
Substantive
“Is an irrigated practice insured on the crop unit being inspected?
Substantive
“Type of Irrigation System and Average Times Used”
Substantive
“Is the irrigation system adequate? Yes □ No □ (Check One). If no, explain.”
Substantive
“Is the irrigation water adequate? Yes □ No □ (Check One). If no, explain.”
Substantive
C
D
E
F
G
H
I
J
K
L
M
“Should the insured’s farming operation be inspected at a later date? Yes □ No □
(Check One). Please explain why or why not.”
“Comments”
June 2019
FCIC 24040
Substantive
Substantive
Substantive
Substantive
Substantive
Substantive
Substantive
142
Exhibit 59
Growing Season Inspection Report (Continued)
3
Required Statements
A
Certification Statement
Para. 502
Substantive
B
Privacy Act Statement
Para. 501
Substantive
C
Nondiscrimination Policy Statement
Para. 503
Substantive
6
Required Signatures
A
“Insured’s Printed Name, Signature and Date”
Substantive
B
“Loss Adjuster’s Printed Name, Signature, Code Number and Date”
Substantive
June 2019
FCIC 24040
143
| File Type | application/pdf |
| File Title | 2020 Document and Supplemental Standards Handbook 24040-01 |
| Subject | Handbook |
| Author | USDA Risk Management Agency |
| File Modified | 2019-11-26 |
| File Created | 2019-11-26 |