18 Cfr 125

Federal Energy Regulatory Commission
charges hereto shall be cleared by apportionment to the appropriate operating expense, electric plant, or other
accounts on a basis which will distribute the expenses equitably. Credits
to this account shall be made in such
detail as to permit ready analysis.
ITEMS
1. Supervision.
2. Building service.
3. Care of grounds, including snow removal,
cutting grass, etc.
4. Utility services.
5. Depreciation of transportation equipment.
6. Fuel and lubricants for vehicles (including sales and excise taxes thereon).
7. Insurance on garage equipment and
transportation equipment, including public
liability and property damage.
8. Maintenance of transportation and garage equipment.
9. Compensation of drivers, mechanics,
clerks, and other garage employees.
10. Rent of garage buildings and grounds,
vehicles or equipment.
11. Replacement of tires, tubes, batteries,
etc.
12. Direct taxes, licenses, and permits.
13. Miscellaneous garage supplies, tools,
and equipment.
14. Miscellaneous office supplies and expenses, printing, and stationery.
15. Transportation, meals, and incidental
expenses.

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NOTE A: The pay of employees driving
trucks or other transportation equipment incidental to their regular occupation, shall
not be included herein but charged directly
to the appropriate expense or other account.
NOTE B: Transportation expenses applicable to construction shall not be included in
operating expenses.

935 Maintenance of general plant.
A. This account shall include the
cost assignable to customer accounts,
sales and administrative and general
functions of labor, materials used and
expenses incurred in the maintenance
of property, the book cost of which is
includible in account 390, Structures
and Improvements, account 391, Office
Furniture and Equipment, account 397,
Communication Equipment, and account 398 Miscellaneous Equipment.
For Nonmajor utilities, include also
other general equipment accounts (not
including transportation equipment).
(See operating expense instruction 2.)
B. Maintenance expenses on office
furniture and equipment used else-

§ 125.2
where than in general, commercial and
sales offices shall be charged to the following accounts:
Steam Power Generation, Account 514.
Nuclear Power Generation, Account 532
(Major only).
Hydraulic Power Generation, Account 545.
Other Power Generation, Account 554.
Transmission, Account 573.
Distribution, Account 598.
Merchandise and Jobbing, Account 416.
Garages, Shops, etc., Appropriate clearing
account, if used.
NOTE: Maintenance of plant included in
other general equipment accounts shall be
included herein unless charged to clearing
accounts or to the particular functional
maintenance expense account indicated by
the use of the equipment.

PART 104—RESERVED [NOTE]
NOTE: For the Uniform System of Accounts
for all Public Utilities, see part 101 of this
subchapter.

PART
125—PRESERVATION
OF
RECORDS OF PUBLIC UTILITIES
AND LICENSEES
Sec.
125.1 Promulgation.
125.2 General instructions.
125.3 Schedule of records and periods of retention.
AUTHORITY: 16 U.S.C. 825, 825c, and 825h; 44
U.S.C. 3501 et seq.

§ 125.1

Promulgation.

This Part is prescribed and promulgated as the regulations governing the
preservation of records by public utilities subject to the jurisdiction of the
Commission and by licensees holding
licenses issued by the Commission, to
the extent and in the manner set forth
therein.
[Order 617, 65 FR 48155, Aug. 7, 2000]

§ 125.2

General instructions.

(a) Scope of this part. (1) The regulations in this part apply to all books of
account and other records prepared by
or on behalf of the public utility or licensee. See item 40 of the schedule
(§ 125.3) for those records that come
into possession of the public utility or

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§ 125.2

18 CFR Ch. I (4–1–19 Edition)

licensee in connection with the acquisition of property, such as purchase,
consolidation, merger, etc.
(2) The regulations in this part
should not be construed as excusing
compliance with other lawful requirements of any other governmental body,
Federal or State, prescribing other
record keeping requirements or for
preservation of records longer than
those prescribed in this part.
(3) To the extent that any Commission regulations may provide for a different retention period, the records
should be retained for the longer of the
retention periods.
(4) Records other than those listed in
the schedule may be destroyed at the
option of the public utility or licensee:
Provided, however, That records which
are used in lieu of those listed shall be
preserved for the periods prescribed for
the records used for substantially similar purposes. And, provided further,
That retention of records pertaining to
added services, functions, plant, etc.,
the establishment of which cannot be
presently foreseen, shall conform to
the principles embodied herein.
(5) Notwithstanding the provisions of
the Records Retention Schedule, the
Commission may, upon the request of
the Company, authorize a shorter period of retention for any record listed
therein upon a showing by the Company that preservation of such record
for a longer period is not necessary or
appropriate in the public interest or for
the protection of investors or consumers.
(b) Designation of supervisory official.
Each public utility or licensee subject
to the regulations in this part shall
designate one or more persons with official responsibility to supervise the
utility’s or licensee’s program for preservation and the authorized destruction of its records.
(c) Protection and storage of records.
The public utility or licensee shall provide reasonable protection for records
subject to the regulations in this part
from damage by fire, floods, and other
hazards and, in the selection of storage
spaces, safeguards the records from unnecessary exposure to deterioration
from excessive humidity, dryness, or
lack of proper ventilation.

(d) Record storage media. Each public
utility and licensee has the flexibility
to select its own storage media subject
to the following conditions.
(1) The storage media must have a
life expectancy at least equal to the
applicable record retention period provided in § 125.3 unless there is a quality
transfer from one media to another
with no loss of data.
(2) Each public utility and licensee is
required to implement internal control
procedures that assure the reliability
of, and ready access to, data stored on
machine readable media. Internal control procedures must be documented by
a responsible supervisory official.
(3) Each transfer of data from one
media to another must be verified for
accuracy and documented. Software
and hardware required to produce readable records must be retained for the
same period the media format is used.
(e) Destruction of records. At the expiration of the retention period, public
utilities and licensees may use any appropriate method to destroy records.
(f) Premature destruction or loss of
records. When records are destroyed or
lost before the expiration of the prescribed period of retention, a certified
statement listing, as far as may be determined, the records destroyed and describing the circumstances of accidental or other premature destruction
or loss must be filed with the Commission within ninety (90) days from the
date of discovery of the destruction.
(g) Schedule of records and periods of
retention. (1) Records related to plant in
service must be retained until the facilities are permanently removed from
utility service, all removal and restoration activities are completed, and
all costs are retired from the accounting records unless accounting adjustments resulting from reclassification
and original costs studies have been approved by the regulatory commission
having jurisdiction. If the plant is sold,
the associated records or copies thereof, must be transferred to the new owners.
(2) Records related to hydroelectric
facilities and additions, retirements,
and betterments thereto must be retained until:
(i) The Commission has determined
the actual legitimate original cost of

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Federal Energy Regulatory Commission
the facilities, or the licenses are surrendered. If the plant is sold, the associated records or copies thereof, must
be transferred to the new owners.
(ii) Records related to the determination of amortization reserves pursuant
to section 10(d) of the Federal Power
Act must be retained until a final determination and adjudication of the
amortization reserves are made.
(h) Retention periods designated ‘‘Destroy at option’’. ‘‘Destroy at option’’
constitutes authorization for destruction of records at managements’ discretion if it does not conflict with other
legal retention requirements or usefulness of such records in satisfying pending regulatory actions or directives.
(i) Records of services performed by associated companies. Public utilities and
licensees must assure the availability
of records of services performed by and
for associated or affiliated companies
with supporting cost information for
the periods indicated in § 125.3 as necessary to be able to readily furnish detailed information as to the nature of
the transaction, the amounts involved,
and the accounts used to record the
transactions.
(j) Index of records. Public utilities
and licensees must arrange, file, and
index records so records may be readily
identified and made available to Commission representatives.
(k) Rate case. Notwithstanding the
minimum retention periods provided in
these regulations, if a public utility or
licensee wants to reflect costs in a current, future, or pending rate case, or if
a public utility or licensee has abandoned or retired a plant subsequent to
the test period of the utility’s rate
case, the utility must retain the appropriate records to support the costs and
adjustments proposed in the current or
next rate case.
(l) Pending complaint litigation or governmental proceedings. Notwithstanding
the minimum requirements, if a public
utility or licensee is involved in pending litigation, complaint procedures,
proceedings remanded by the court, or
governmental proceedings, it must retain all relevant records.
(m) Life or mortality study data. Life
or mortality study data for depreciation purposes must be retained for 25

§ 125.3
years or for 10 years after plant is retired, whichever is longer.
(Secs. 3, 4, 15, 16, 308; 41 Stat. 1063–1066, 1068,
1072, 1075; 49 Stat. 838–841; 82 Stat. 617 (16
U.S.C. 796, 797, 803, 808, 809, 816, 825b, 825g,
826i); secs. 8, 10, 16; 52 Stat. 825, 826, 830 (15
U.S.C. 717g, 717i, 717o))
[Order 450, 37 FR 6293, Mar. 28, 1972, as
amended by Order 567, 42 FR 30615, June 16,
1977; Order 258, 47 FR 42724, Sept. 29, 1982;
Order 335, 48 FR 44483, Sept. 29, 1983; Order
617, 65 FR 48155, Aug. 7, 2000]

§ 125.3 Schedule of records and periods of retention.
TABLE OF CONTENTS
Corporate and General
1. Reports to stockholders.
2. Organizational documents.
3. Contracts including amendments
agreements.
4. Accountants’ and auditors’ reports.
Information Technology Management
5. Automatic data processing records.
General Accounting Records
6. General and subsidiary ledgers.
7. Journals: General and subsidiary.
8. Journal vouchers and entries.
9. Cash books.
10. Voucher registers.
11. Vouchers.
Insurance
12. Insurance records.
Operations and Maintenance
13.1. Production—Public utilities and licensees (less nuclear).
13.2 Production—Nuclear.
14. Transmission and distribution—Public
utilities and licensees.
15. Maintenance work orders and job orders.
Plant and Depreciation
16.
17.
18.
19.
20.
21.
22.
23.

Plant ledgers.
Construction work in progress ledgers.
Retirement work in progress ledgers.
Summary sheets.
Appraisals and valuations.
Engineering records.
Contracts relating to utility plant.
Reclassification of utility plant account
records.
24. Accumulated depreciation and depletion
of utility plant account records.
Purchase and Stores
25. Procurement.
26. Material ledgers.

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§ 125.3

18 CFR Ch. I (4–1–19 Edition)

Materials and supplies received and
issued.
28. Records of sales of scrap and materials
and supplies.

Treasury

27.

35. Statements of funds and deposits.
36. Records of deposits with banks and others.

Revenue Accounting and Collection
29. Customers’ service applications and contracts.
30. Rate schedules.
31. Maximum demand and demand meter
record cards.
32. Miscellaneous billing data.
33. Revenue summaries.
Tax

Miscellaneous
37.
38.
39.
40.
41.

[Reserved.]
Statistics.
Budgets and other forecasts.
Records of predecessors companies.
Reports to Federal and State regulatory
commissions.
42. Advertising.

34. Tax records.

SCHEDULE OF RECORDS AND PERIODS OF RETENTION
Item No. and description

Retention period

Corporate and General
1. Reports to stockholders: Annual reports or statements to
stockholders.
2. Organizational documents:
(a) Minute books of stockholders’, directors’, and directors’ committee meetings.
(b) Titles, franchises, and licenses: Copies of formal
orders of regulatory commissions served upon the
utility.
3. Contracts, including amendments and agreements (except
contracts provided for elsewhere):
(a) Service contracts, such as for management, accounting, and financial services.

(b) Contracts with others for transmission or the purchase, sale or interchange of product.

(c) Memoranda essential to clarifying or explaining
provisions of contracts listed above, including requests for discounts.
(d) Card or book records of contracts, leases, and
agreements made, showing dates of expirations
and of renewals, memoranda of receipts, and payments under such contracts.
4. Accountants’ and auditors’ reports:
(a) Reports of examinations and audits by accountants and auditors not in the regular employ of the
utility (such as reports of public accounting firms
and commission accountants).
(b) Internal audit reports and working papers ..............

5 years.

5 years or termination of the corporation’s existence, whichever occurs first.
6 years after final non-appealable order.

All contracts, related memoranda, and revisions should be retained for 4 years after expiration or until the conclusion of
any contract disputes pertaining to such contracts, whichever
is later.
All contracts, related memoranda, and revisions should be retained for 4 years after expiration or until the conclusion of
any contract disputes or governmental proceedings pertaining to such contracts, whichever is later.
For the same periods as contracts to which they relate.

For the same periods as contracts to which they relate.

5 years after the date of the report.

5 years after the date of the report.

Information Technology Management
5. Automatic data processing records (retain original source
data used as input for data processing and data processing
report printouts for the applicable periods prescribed elsewhere in the schedule): Software program documentation
and revisions thereto.

Retain as long as it represents an active viable program or for
periods prescribed for related output data, whichever is
shorter.

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General Accounting Records
6. General and subsidiary ledgers:
(a) Ledgers:
(1) General ledgers .........................................
(2) Ledgers subsidiary or auxiliary to general
ledgers except ledgers provided for elsewhere.
(b) Indexes:
(1) Indexes to general ledgers .......................
(2) Indexes to subsidiary ledgers except
ledgers provided for elsewhere.

10 years.
10 years.

10 years.
10 years.

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Federal Energy Regulatory Commission

§ 125.3

SCHEDULE OF RECORDS AND PERIODS OF RETENTION—Continued
Item No. and description

Retention period

(c) Trial balance sheets of general and subsidiary
ledgers.
7. Journals: General and subsidiary ...........................................
8. Journal vouchers and journal entries including supporting
detail:
(a) Journal vouchers and journal entries ......................
(b) Analyses, summarization, distributions, and other
computations which support journal vouchers and
journal entries:
(1) Charging plant accounts ...........................
(2) Charging all other accounts ......................
9. Cash books: General and subsidiary or auxiliary books ........
10. Voucher registers: Voucher registers or similar records
when used as a source document.
11. Vouchers:
(a) Paid and canceled vouchers (one copy-analysis
sheets showing detailed distribution of charges on
individual vouchers and other supporting papers).
(b) Original bills and invoices for materials, services,
etc., paid by vouchers.
(c) Paid checks and receipts for payments of specific
vouchers.
(d) Authorization for the payment of specific vouchers
(e) Lists of unaudited bills (accounts payable), list of
vouchers transmitted, and memoranda regarding
changes in audited bills.
(f) Voucher indexes .......................................................

2 years.
10 years.

10 years.

25 years. See § 125.2(g).
6 years.
5 years after close of fiscal year.
5 years. See § 125.2(g).

5 years. See § 125.2(g).

5 years. See § 125.2(g).
5 years.
5 years. See § 125.2(g).
Destroy at option.

Destroy at option.

Insurance
12. Insurance records:
(a) Records of insurance policies in force, showing
coverage, premiums paid, and expiration dates.
(b) Records of amounts recovered from insurance
companies in connection with losses and of claims
against insurance companies, including reports of
losses, and supporting papers.

Destroy at option after expiration of such policies.
6 years. See § 125.2(g).

Operations and Maintenance
13.1 Production—Public utilities and licensees (less Nuclear):
(a) Boiler-tube failure report ..........................................
(b) Generation and output logs with supporting data: ..
(c) Station and system generation reports and clearance logs:
(1) Hydro-electric ............................................
(2) Steam and others ......................................
(d) Generating high-tension and low-tension load
records.
(e) Load curves, temperature logs, coal, and water
logs.
(f) Gauge-reading reports .............................................

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(g) Recording instrumentation charts ............................

13.2 Production—Nuclear:
For informational purposes, refer to the document retention requirements of the Nuclear Regulatory
Commission.
14. Transmission and distribution—Public utilities and licensees.
(a) Substation and transmission line logs .....................
(b) System operator’s daily logs and reports of operation.
(c) Transformer history records ....................................
(d) Records of transformer inspections, oil tests, etc ...
15. Maintenance work orders and job orders:
(a) Authorizations for expenditures for maintenance
work to be covered by work orders, including
memoranda showing the estimates of costs to be
incurred.

3 years.
3 years.

25 years. See § 125.2(g).
6 years. See § 125.2(g).
3 years.
3 years.
2 years, except river flow data collected in connection with
hydro operation must be retained for life of corporation.
1 year, except where the basic chart information is transferred
to another record, the charts need only be retained 6 months
provided the record containing the basic data is retained 1
year.

3 years.
3 years.
For life of transformer.
Destroy at option.
5 years.

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§ 125.3

18 CFR Ch. I (4–1–19 Edition)
SCHEDULE OF RECORDS AND PERIODS OF RETENTION—Continued
Item No. and description

Retention period

(b) Work order sheets to which are posted in detail
the entries for labor, material, and other charges in
connection with maintenance, and other work pertaining to utility operations.
(c) Summaries of expenditures on maintenance and
job orders and clearances to operating other accounts (exclusive of plant accounts).
Plant and Depreciation

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16. Plant ledgers:
(a) Ledgers of utility plant accounts including land and
other detailed ledgers showing the cost of utility
plant by classes.
(b) Continuing plant inventory ledger, book or card
records showing description, location, quantities,
cost, etc., of physical units (or items) of utility plant
owned.
17. Construction work in progress ledgers, work orders, and
supplemental records:
(a) Construction work in progress ledgers ....................

(b) Work orders sheets to which are posted in summary form or in detail the entries for labor, materials, and other charges for utility plant additions
and the entries closing the work orders to utility
plant in service at completion.
(c) Authorizations for expenditures for additions to utility plant, including memoranda showing the detailed
estimates of cost, and the bases therefor (including
original and revised or subsequent authorizations).
(d) Requisitions and registers of authorizations for utility plant expenditures.
(e) Completion or performance reports showing comparison between authorized estimates and actual
expenditures for utility plant additions.
(f) Analysis or cost reports showing quantities of materials used, unit costs, number of man-hours etc.,
in connection with completed construction project.
(g) Records and reports pertaining to progress of construction work, the order in which jobs are to be
completed, and similar records which do not form a
basis of entries to the accounts.
18. Retirement work in progress ledgers, work orders, and supplemental records:
(a) Work order sheets to which are posted the entries
for removal costs, materials recovered, and credits
to utility plant accounts for cost of plant retirement.
(b) Authorizations for retirement of utility plant, including memoranda showing the basis for determination
to be retired and estimates of salvage and removal
costs.
(c) Registers of retirement work ...................................
19. Summary sheets, distribution sheets, reports, statements,
and papers directly supporting debits and credits to utility
plant accounts not covered by construction or retirement
work orders and their supporting records.
20. Appraisals and valuations:
(a) Appraisals and valuations made by the company
of its properties or investments or of the properties
or investments of any associated companies. (Includes all records essential thereto.).
(b) Determinations of amounts by which properties or
investments of the company or any of its associated
companies will be either written up or written down
as a result of:
(1) Mergers or acquisitions ............................
(2) Asset impairments ....................................
(3) Other bases ..............................................

5 years.

5 years.

25 years. See § 125.2(g).

25 years. See § 125.2(g).

5 years after clearance to plant account, provided continuing
plant inventory records are maintained; otherwise 5 years
after plant is retired.
5 years after clearance to plant account, provided continuing
plant inventory records are maintained; otherwise 5 years
after plant is retired.

5 years after clearance to plant account except where there
are ongoing Commission proceedings.

5 years after clearance to plant account except where there
are ongoing Commission proceedings.
5 years after clearance to plant account except where there
are ongoing Commission proceedings.
5 years after clearance to plant account except where there
are ongoing Commission proceedings.
Destroy at option.

5 years after plant is retired.

5 years after plant is retired.

5 years.
5 years.

3 years after appraisal.

10 years after completion of transaction or as ordered by the
Commission.
10 years after recognition of asset impairment.
10 years after the asset was written up or down.

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Federal Energy Regulatory Commission

§ 125.3

SCHEDULE OF RECORDS AND PERIODS OF RETENTION—Continued
Item No. and description

Retention period

21. The original or reproduction of engineering records, drawings, and other supporting data for proposed or as-constructed utility facilities: Maps, diagrams, profiles, photographs, field survey notes, plot plan, detail drawings, records
of engineering studies, and similar records showing the location of proposed or as-constructed facilities.
22. Contracts relating to utility plant:
(a) Contracts relating to acquisition or sale of plant ....
(b) Contracts and other agreements relating to services performed in connection with construction of
utility plant (including contracts for the construction
of plant by others for the utility and for supervision
and engineering relating to construction work).
23. Records pertaining to reclassification of utility plant accounts to conform to prescribed systems of accounts including supporting papers showing the bases for such reclassifications.
24. Records of accumulated provisions for depreciation and
depletion of utility plant and supporting computation of expense:
(a) Detailed records or analysis sheets segregating
the accumulated depreciation according to functional classification of plant.
(b) Records reflecting the service life of property and
the percentage of salvage and cost of removal for
property retired from each account for depreciable
utility plant.

Retain until retired.

6 years after plant is retired or sold.
6 years after plant is retired or sold.

6 years.

25 years.

25 years.

Purchase and Stores
25. Procurement:
(a) Agreements entered into for the acquisition of
goods or the performance of services. Includes all
forms of agreements not specifically set forth in
Subsection 7 such as but not limited to: Letters of
intent, exchange of correspondence, master agreements, term contracts, rental agreements, and the
various types of purchase orders:
(1) For goods or services relating to plant
construction.
(2) For other goods or services ......................
(b) Supporting documents including accepted and
unaccepted bids or proposals (summaries of
unaccepted bids or proposals may be kept in lieu of
originals) evidencing all relevant elements of the
procurement.
26. Material ledgers: Ledger sheets of materials and supplies
received, issued, and on hand
27. Materials and supplies received and issued: Records showing the detailed distribution of materials and supplies issued
during accounting periods
28. Records of sales of scrap and materials and supplies:
(a) Authorization for sale of scrap and materials and
supplies.
(b) Contracts for sale of scrap materials and supplies

6 years. See § 125.2(g).
6 years.
6 years. See § 125.2(g).

6 years after the date the records/ledgers were created.
6 years. See § 125.2(g).

3 years.
3 years.

Revenue Accounting and Collecting

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29. Customers’ service applications and contracts: Contracts,
including amendments for extensions of service, for which
contributions are made by customers and others
30. Rate schedules: General files of published rate sheets and
schedules of utility service. Including schedules suspended
or superseded
31. Maximum demand, and demand meter record cards

32. Miscellaneous billing data: Billing department’s copies of
contracts with customers (other than contracts in general
files)
33. Revenue summaries: Summaries of monthly operating revenues according to classes of service. Including summaries
of forfeited discounts and penalties

4 years after expiration.

6 years after published rate sheets and schedules are superseded or no longer used to charge for utility service.
1 year, except where the basic chart information is transferred
to another record the charts need only be retained 6 months,
provided the basic data is retained 1 year.
Destroy at option.

5 years.

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§ 125.3

18 CFR Ch. I (4–1–19 Edition)
SCHEDULE OF RECORDS AND PERIODS OF RETENTION—Continued
Item No. and description

Retention period

Tax
34. Tax records:
(a) Copies of tax returns and supporting schedules
filed with taxing authorities, supporting working papers, records of appeals of tax bills, and receipts for
payment. See Subsection 11(b) for vouchers evidencing disbursements:
(1) Income tax returns ....................................
(2) Property tax returns ..................................
(3) Sales and other use taxes ........................
(4) Other taxes ................................................
(5) Agreements between associate companies as to allocation of consolidated income taxes.
(6) Schedule of allocation of consolidated
Federal income taxes among associate
companies.
(b) Filings with taxing authorities to qualify
employee benefit plans.
(c) Information returns and reports to taxing
authorities.
Treasury
35. Statements of funds and deposits ........................................

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(a) Statements of periodic deposits with fund administrators or trustees.
(b) Statements of periodic withdrawals from fund ........
(c) Statements prepared by fund administrator or
trustees of fund activity including:
(1) Beginning of the year balance of fund;
(2) Deposits with the fund;
(3) Acquisition of investments held by the
fund;
(4) Disposition of investments held by the
fund;
(5) Disbursements from the fund, including
party to whom disbursement was made;
(6) End of year balance of fund.
36. Records of deposits with banks and others:
(a) Statements from depositories showing the details
of funds received, disbursed, transferred, and balances on deposit.
(b) Check stubs, registers, or other records of checks
issued.
Miscellaneous
37. [Reserved]
38. Statistics: Financial, operating and statistical reports used
for internal administrative or operating purposes.
39. Budgets and other forecasts (prepared for internal administrative or operating purposes) of estimated future income, receipts and expenditures in connection with financing, construction and operations, including acquisitions and disposals
of properties or investments.
40. Records of predecessor companies .....................................
41. Reports to Federal and State regulatory commissions including annual financial, operating and statistical reports.
42. Advertising: Copies of advertisements by or for the company on behalf of itself or any associate company in newspapers, magazines, and other publications, including costs
and other records relevant thereto (excluding advertising of
appliances, employment opportunities, routine notices, and
invitations for bids all of which may be destroyed at option).

2
2
2
2
2

years after
years after
years.
years after
years after

final tax liability is determined.
final tax liability is determined.
final tax liability is determined.
final tax liability is determined.

2 years after final tax liability is determined.

5 years after discontinuance of plan.
3 years after final tax liability is determined.

For nuclear decommissioning funds, retain records for all items
listed for 3 years after final decommissioning is completed.
If amortization reserve funds related to licensed projects are
maintained, retain until the Commission makes a final determination of the disposition of amortization reserves.
Retain records for the most recent 3 years.
Retain records for the most recent 3 years.
Retain records until the fund is dissolved or terminated.

Destroy at option after completion of audit by independent accountants.
3 years.

5 years.
3 years.

Retain consistent with the requirements for the same types of
records of the utility.
5 years.
2 years.

[Order 617, 65 FR 48156, Aug. 7, 2000; 65 FR 50638, Aug. 21, 2000]

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Federal Energy Regulatory Commission

§ 125.3

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