Vocational Report

Forms and Documents

Document Name	Status
Form G-251 Vocational Report Form and Instruction	Unchanged
3220-0141.doc Supporting Statement A	2016-10-28
SSA-3369-BK (04-2014).pdf Supplementary Document	2016-09-14

IC Document Collections

IC ID	Document Title	Status
33941	Vocational Report Form and Instruction	Unchanged

ICR Details

OMB Control No: 3220-0141	ICR Reference No: 202002-3220-003
Status: Historical Active	Previous ICR Reference No: 201605-3220-004
Agency/Subagency: RRB	Agency Tracking No:
Title: Vocational Report
Type of Information Collection: Reinstatement without change of a previously approved collection	Common Form ICR:  No
Type of Review Request: Emergency	Approval Requested By: 04/30/2020
OIRA Conclusion Action: Approved without change	Conclusion Date: 03/04/2020
	Date Received in OIRA: 03/02/2020
Terms of Clearance:

	Inventory as of this Action	Requested	Previously Approved
Expiration Date	09/30/2020	6 Months From Approved
Responses	6,000	0	0
Time Burden (Hours)	4,045	0	0
Cost Burden (Dollars)	0	0	0

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Abstract: Section 2 of the Railroad Retirement Act provides for the payment of disability annuities to qualified employees and widower(s). In order to determine the effect of a disability on an applicant's ability to work, the RRB needs the applicants work history. The collection obtains the information needed to determine their ability to work.

Emergency Justfication: The Railroad Retirement Board is a small Federal agency with limited staff. Since the retirement of our Management Analyst on January 3, 2019, the Information Collections Officer had to fill-in to administer the Paperwork Reduction Act (PRA) Program as well as perform management, Records Officer, and project officer related duties. Although we hired a new Management Analyst on June 24, 2019 who is new to the PRA process, the new Analyst helped the Information Collections Officer work with internal staff to identify proposed changes to ICR 3220-0141. We routed the proposed changes through OIG, OGC, and new Board Members. The internal review process experienced delays due to questions about some of the proposed changes. Also, Information Collection Officer Staff needing to take off work for personal family matters. In the end, the Board did not approve the proposed changes to Form G-251. We also informed OMB of the issues with coordinating issue via email and in an official memo request for an Extension of the Expiration Date. However, due to a miscommunication regarding the process, we did not submit a proper request in ROCIS prior to the ICR expiration date. In addition, the Management Analyst performed the following PRA activities: (1) worked with OMB and internal staff to finalized 4 Information Collection Request (ICRs) that were in the ROCIS cue to facilitate approval, (2) worked with internal staff to finalize and publish 6 Initial and Secondary Notices in the Federal Register, and (3) helped the Information Collection Officer finalize and submit 6 Information Collections to OMB for approval set to expire on December 31, 2019 to avoid a PRA violation.

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Authorizing Statute(s): US Code: 45 USC 231a Name of Law: Railroad Retirement Act
   US Code: 45 USC 231f Name of Law: Railroad Retirement Act
  

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments

Did the Agency receive public comments on this ICR? No

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Number of Information Collection (IC) in this ICR: 1

IC Title	Form No.	Form Name
Vocational Report	G-251	Vocational Report

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ICR Summary of Burden

	Total Approved	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	6,000	0	0	0	0	6,000
Annual Time Burden (Hours)	4,045	0	0	0	0	4,045
Annual Cost Burden (Dollars)	0	0	0	0	0	0

Burden increases because of Program Change due to Agency Discretion: No

Burden Increase Due to:

Burden decreases because of Program Change due to Agency Discretion: No

Burden Reduction Due to:

Short Statement:

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Annual Cost to Federal Government: $0

Does this IC contain surveys, censuses, or employ statistical methods? No

Does this ICR request any personally identifiable information (see OMB Circular No. A-130 for an explanation of this term)? Please consult with your agency's privacy program when making this determination.     Yes

Does this ICR include a form that requires a Privacy Act Statement (see 5 U.S.C. §552a(e)(3))? Please consult with your agency's privacy program when making this determination.     Yes

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? Uncollected

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 03/02/2020

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