Sample Cover Letter

United States Department of Agriculture
National Agricultural Statistics Service

May 1, 2020

What should I do next?

Why am I getting this letter?

Complete your survey in one of
the following ways:

Enclosed is your Current Agricultural Industrial Reports
(CAIR) Survey. Please complete the questionnaire at your
earliest convenience, via the Internet if possible, to avoid
receiving follow-up contacts. Your information is important
and crucial to U.S. economic policy. These reports help
industries such as yours in analyzing markets, forecasting,
and decision making. This survey is a census of the U.S.
crushing, refining, or rendering operations. We ask that you
provide information on consumption, production, or stocks.

Online at agcounts.usda.gov beginning
on Friday, May 01, 2020. Online
reporting is fast, convenient, and
secure. All you need is the 17-digit
survey code on the enclosed form to
begin.
By mail. Complete the survey
questionnaire and mail it back in the
return envelope provided.

How will the data be used?
Please respond by May 15, 2020
The results of this survey will be kept confidential and will be available in aggregate form only, ensuring that no
individual operation or producer can be identified, as required by federal law. We will publish the survey
findings in the Fats & Oils report, to be released Monday, June 01, 2020.
Thank you for participating and for your support of our programs and U.S. agriculture. If you have any
questions, please feel free to email David Ward, the CAIR survey administrator, at [email protected] or call
our toll-free customer service number 1-888-424-7828.
Sincerely,

Joseph L. Parsons
Chair, Agricultural Statistics Board
National Agricultural Statistics Service
U.S. Department of Agriculture

Enclosure

1400 Independence Ave., SW Washington, DC 20250
www.nass.usda.gov
USDA is an equal opportunity provider, employer and lender.