Form 0920-0607 NVDRS Data Entry Screenshots

Attachment 6
NVDRS Web-based Data Entry (Sample Screenshots of System)
Introduction
This document displays the screens that abstractors used to enter required data elements. The variable name associated with each
data entry field is provided to help user interpret and analyze data. Any new variables on the righthand side are flagged in red with
additional numbers, and the corresponding variable names given below.
I.

Landing Page: Displays once securely logged on to Secure Access Managemt Services (SAMS) and granted entry into the
application.

II.

Demographic Variables for Victims: 2 variables added to system: Relationship Status and Sex of Partner to capture more
information about victims’ involvement in an intimate relationship at the time of an incident and to better capture relationship
information of LGBT decedents

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PersonType
BirthDayofMonth
LastNameFirstInitial
CMENumberLastFour
DCNumberLastFour
Sex
Transgender
Age
AgeUnit
HeightFeet
HeightInches
Weight
MaritalStatus
RelationshipStatus
SexofPartner
Pregnant
SexualOrientation
Military
RaceWhite
RaceBlack
RaceAsian
RacePacificIslander
RaceAmericanIndian
RaceUnspecified
Ethnicity

III.

Place of Residence, Birthplace, Industry, Occupation, and Education

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Country
ResidenceState
ResidenceCounty
ResidenceCity
ResidenceZip
ResidenceCensusTract
ResidenceCensusBlock
Industry
IndustryText

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BirthPlace
BirthCountryOther
UsualOccupation
OccupationText
OccupationCurrentText
Homeless
EducationLevel
EducationYears

IV.

Injury and Death

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DeathMannerAbstractor
DeathMannerDC
DeathMannerCME
DeathMannerLE
InjuryState
InjuryCounty
InjuryCity

8 InjuryZip

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InjuryLocationType
CensusTract
CensusBlock
InjuryDate
InjuryTime
InjuredAtWork
InjuredAtVictimHome

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VictimInCustody
RecentRelease
AlcoholUseSuspected
SurvivalTime
SurvivalTimeUnit

V.

Hospital Codes

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EmergencyDepartment
HospitalAdmit
ExternalCause1ICD9
ExternalCause2ICD9
ExternalCause1ICD10
ExternalCause2ICD10

VI.

Wounds and Death Certificate: Part 1: Underlying Cause of Death & Location of Death

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UnderlyingCauseCode
UnderlyingCauseCode4thDigit
UnderlyingCauseCode5thDigit
DeathPlace
DeathPlaceText
AutopsyPerformed
DeathState

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DatePronouncedDate
DeathDate
DeathCause1
DeathCause2
DeathCause3
DeathCause4

VII.

Wounds and Death Certificate: Part 2: Wounds and Multiple Conditions

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NumberWounds
WoundToFace
WoundToThorax
NumberBullets
WoundToUpperExtremity
WoundToLowerExtremity
WoundToNeck

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WoundToSpine
WoundToHead
WoundToAbdomen
MultiCondition01ICD10
MultiCondition05ICD10
MultiCondition09ICD10
MultiCondition02ICD10

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MultiCondition06ICD10
MultiCondition10ICD10
MultiCondition03ICD10
MultiCondition07ICD10
MultiCondition04ICD10
MultiCondition08ICD10

VIII. Circumstances: Mental, Health, Substance Abuse, and Other Addiction & Relationship and Life Stressors
CRISIS VARIABLE NAMES
Whether a circumstance was a crisis
(i.e., checking the “LE Crisis” or “CME
Crisis” checkbox) is stored in a
separate variable from the
circumstance in the export file.
Specifically, crisis variables will have
the word “crisis” inserted between
the data source (i.e., LE and CME) and
the circumstance name in the variable
label variable (e.g.,
CME_CrisisVariableName,
LE_CrisisVariableName). For example,
the crisis variables for “Stalking” will
be CME_CrisisStalking and
LE_CrisisStalking.

CIRCUMSTANCE VARIABLE
NAMES BY DATA SOURCE
(CME AND LE)
Variables abstracted from
both the CME and the LE
reports are exported into two
variables. If the CME report is
the source, the variable name
is preceded by “CME_” (e.g.,
“CME_VariableName”). If the
LE report is the source, the
variable name is preceded by
“LE_” (e.g.,
“LE_VariableName”). For
instance, information on the
“Argument” variable will be
stored in “CME_Argument”
and “LE_Argument”

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MentalHealthProblem
DepressedMood
MentalIllnessTreatmentCurrent
HistoryMentalIllnessTreatment
AlcoholProblem
SubstanceAbuseOther
OtherAddiction
LE_MentalHealthDiagnosis1

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LE_MentalHealthDiagnosis2
LE_MentalHealthDiagnosisOther
CME_MentalHealthDiagnosis1
CME_MentalHealthDiagnosis2
CME_MentalHealthDiagnosisOther
IntimatePartnerViolence
IntimatePartnerProblem
FamilyStressors

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26 LE_CircumstancesKnown
RelationshipProblemOther
27 CME_CircumstancesKnown
DeathAbuse
AbusedAsChild
InterpersonalViolencePerpetrator
InterpersonalViolenceVictim
FightBetweenTwoPeople
Argument
LE_ArgumentTiming
CME_ArgumentTiming

IX.

Circumstances: Mental, Health, Substance Abuse, and Other Addiction & Relationship and Life Stressors

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PrecipitatedByOtherCrime
OtherCrimeinProgress
Stalking
Prostitution
TerroristAttack
WalkByAssault

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LE_GangType
CME_GangType
LE_NatureOtherCrime1
LE_NatureOtherCrime2
CME_NatureOtherCrime1
CME_NatureOtherCrime2

X.

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Circumstances: Manner Specific Circumstances for Homicide and Suicide Deaths

JustifiableSelfDefense
VictimPoliceOfficeOnDuty
Bystander
RandomViolence
IntervenerAssistingVictim
VictimUsedWeapon
MercyKilling

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HateCrime
Jealousy
Brawl
DriveByShooting
DrugInvolvement
SuicideAttemptHistory
SuicideIntentDisclosed

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LE_DisclosedIntentToWhom
CME_DisclosedIntentToWhom
SuicideNote
SuicideThoughtHistory
RecentCriminalLegalProblem
LegalProblemOther
PhysicalHealthProblem

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JobProblem
FinancialProblem
SchoolProblem
EvictionorLossofHome
RecentSuicideFriendFamily
DeathFriendorFamilyOther
TraumaticAnniversary

XI.

Circumstances: Manner Specific Circumstances for Unintentional Firearm Deaths

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Hunting
TargetShooting
SelfDefense
CelebratoryFiring
GunFiredLoadingUnloading
GunCleaning
GunShowing
GunPlaying
OtherContextInjury

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GunThoughtSafetyEngaged
GunThoughtUnloadedMagazineDisengaged
GunThoughtUnloadedOther
GunUnintentionallyPulledTrigger
BulletRicochet
GunDefectMalfunction
GunFiredHolstering
GunDropped
GunFiredOperatingSafetyLock
GunThoughtToy

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XII.

Circumstances: Manner Specific Circumstances for Unintentional Firearm Deaths

1 CrisisRecent
2 LE_CircumstancesOtherText
3 CME_CircumstancesOtherText

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XIII. Weapons

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WeaponType
WeaponOther
FirearmType
FirearmCaliber
FirearmGauge
FirearmMake
FirearmMakeText
FirearmModel
FirearmModelText

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GunLoaded
FirearmStolen
GunOwner
GunStoredLocked
YouthGunAccessNarrative

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XIV. Suspects: 5 new suspect variables added to the system*

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AgeYears
Sex
VictimSuspectRelationship1
VictimSuspectRelationship2

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AbuseHistory
CareGiver
AttemptedSuicide
SuspectAlsoVictim
SuspectMentallyIll
SuspectDisabilityDevelopmental*
SuspectAlcoholUseSuspected*
SuspectSubstanceUseSuspected*
SuspectRecentRelease*
SuspectContactPolice*

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RaceWhite
RaceBlack
RaceAsian
RacePacificIslander
RaceAmericanIndian
RaceUnspecified
SuspectEthnicity

XV.

Toxicology: Toxicology Specimen Date & Toxicology Findings

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No Toxicology Available
SpecimensTime
Comments
SubstanceName
SubstanceTested
SubstanceResult

7 SubstanceCausedDeath
8 DrugObtainedFor
9 SubstanceClass

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XVI. Toxicology: Toxicology Summary: 2 new fields added to system to ease with data entry*

*

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AlcoholTested
AlcoholResult
AlcoholLevel
CarbonMonoxideTested
CarbonMonoxideResult
CarbonMonoxideSource
AmphetamineTested
AmphetamineResult

*

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AnticonvulsantsTested
AnticonvulsantsResult
AntiDepressantTested
AntiDepressantResult
AntipsychoticTested
AntipsychoticResult
BarbituratesTested
BarbituratesResult

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BenzodiazepinesTested
BenzodiazepinesResult
CocaineTested
Cocaine test result
MarijuanaTested
MarijuanaResult
MuscleRelaxantTested
MuscleRelaxantResult

25 OpiateTested
26 OpiateResult

XVII. Documents Page

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DocumentUnavailable
DocumentType
AgencySource
Date record requested

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Date record re-requested
Date record received
AbstractedDate
Date entered data checked
DocumentNotes

XVIII. Incident Overview Page: Acts as a home page for the incident, it displays when and incident is first created

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IncidentType
NumberOfDocuments
NumberofVictims
NumberNonfatallyShot
FollowUp
CompleteDC
CompleteCME

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CompleteToxicology
CompleteLE
AbstractorName
SupervisorCheckedDate
SupervisorRecheckedDate
CompleteIncident
CreateDate
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LastUpdateDate
DateDeleted
DateMerged
NumberOfWeapons
NumberOfSuspects

XIX. CME and LE Incident Narratives

1 NarrativeLE

2 NarrativeCME

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XX.

Import Page: Available to states to import information from death certificates, including ICD-10 and Coroner/Medical Examiner
records.

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XXI. The Dashboard: Displays on the Home Page, tool for each state to monitor and evaluate performance

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XXII. Overdose Module: An optional module added to NVDRS web-based system for the State Unintentional Drug Overdose Reporting
System (SUDORS). The existence of NVDRS and its web-system made rapid scale-up of SUDORS to respond to the increase in
overdose deaths possible. NVDRS does not collect these data elements.

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