National Healthcare Safety Network (NHSN) Patient Impact Module for Coronavirus (COVID-19) Surveillance in Healthcare Facilities

Forms and Documents

Forms and supporting documents for this ICR

Document	Type	Status	Availability
Form 0920-1290 COVID-19 Supplies Form	Form and Instruction	New	Available
Form 0920-1290 COVID-19 Supplies Form	Form and Instruction	New	Available
Form 0920-1290 COVID-19 Supplies Form	Form and Instruction	New	Available
Form 0920-1290 COVID-19 Healthcare Worker Form	Form and Instruction	New	Available
Form 0920-1290 COVID-19 Healthcare Worker Form	Form and Instruction	New	Available
Form 0920-1290 COVID-19 Healthcare Worker Form	Form and Instruction	New	Available
COVID-19 Patient Impact Module Form	Form	New	Available
COVID-19 Patient Impact Module Form	Form	New	Available
COVID-19 Patient Impact Module Form	Form	Modified	Available
HDCommunication FINAL 10APR2020.docx	Supplementary Document	Uploaded 2020-04-10	Available
0920-1290 Change Request- NHSN COVID-19 Module 04092020.docx	Justification for No Material/Nonsubstantive Change	Uploaded 2020-04-09	Available
Att4c_How to Enter and Access COVID Summary Data.docx	Supplementary Document	Uploaded 2020-03-24	Available
Revised Emergency Request Memo 23MAR2020.docx	Supplementary Document	Uploaded 2020-03-23	Available
Att6_NHSN Report of End of Human Research Review.docx	Supplementary Document	Uploaded 2020-03-23	Available
Att5_Closure of CDC Protocol 4062.docx	Supplementary Document	Uploaded 2020-03-23	Available
Att1c_42 USC 242m.pdf	Supplementary Document	Uploaded 2020-03-23	Available
Att1b_42 USC 242k.pdf	Supplementary Document	Uploaded 2020-03-23	Available
Att1a_42 USC 242b.pdf	Supplementary Document	Uploaded 2020-03-23	Available
Att3_PIA.pdf	Supplementary Document	Uploaded 2020-03-23	Available
Supporting Statement B NHSN COVID-19_clean.docx	Supporting Statement B	Uploaded 2020-03-24	Available
Supporting Statement A NHSN COVID-19_04092020 FINAL.docx	Supporting Statement A	Uploaded 2020-04-09	Available

IC Document Collections

Information collection document groups

IC ID	Collection	Type	Status	Form
241303	COVID-19 Supplies Form - State and Local Health Department	Form and Instruction	New	COVID-19 Supplies Form
241302	COVID-19 Supplies Form - Business/Financial Operations	Form and Instruction	New	COVID-19 Supplies Form
241301	COVID-19 Supplies Form - Microbiologist	Form and Instruction	New	COVID-19 Supplies Form
241300	COVID-19 Healthcare Worker Form - State and Local Health Department	Form and Instruction	New	COVID-19 Healthcare Worker Form
241299	COVID-19 Healthcare Worker Form - Business/Financial Operations	Form and Instruction	New	COVID-19 Healthcare Worker Form
241298	COVID-19 Healthcare Worker Form - Microbiologist	Form and Instruction	New	COVID-19 Healthcare Worker Form
241297	COVID-19 Patient Impact Module Form - State and Local Health Departments	Form	New	COVID-19 Patient Impact Module Form
241297	COVID-19 Patient Impact Module Form - State and Local Health Departments	Instruction	New
241296	COVID-19 Patient Impact Module Form - Business/Financial Operations	Form	New	COVID-19 Patient Impact Module Form
241296	COVID-19 Patient Impact Module Form - Business/Financial Operations	Instruction	New
240833	COVID-19 Patient Impact Module Form - Microbiologist	Form	Modified	COVID-19 Patient Impact Module Form
240833	COVID-19 Patient Impact Module Form - Microbiologist	Instruction	Modified

ICR Details

OMB Control No: 0920-1290	ICR Reference No: 202004-0920-004
Status: Historical Active	Previous ICR Reference No: 202003-0920-015
Agency/Subagency: HHS/CDC	Agency Tracking No: 0920-1290-20MM
Title: National Healthcare Safety Network (NHSN) Patient Impact Module for Coronavirus (COVID-19) Surveillance in Healthcare Facilities
Type of Information Collection: No material or nonsubstantive change to a currently approved collection	Common Form ICR:  No
Type of Review Request: Emergency	Approval Requested By: 03/24/2020
OIRA Conclusion Action: Approved with change	Conclusion Date: 04/10/2020
Retrieve Notice of Action (NOA)	Date Received in OIRA: 04/10/2020
Terms of Clearance: Approved consistent with CDC’s commitment to clearly caveat the interpretation of the national representativeness of the data and the ability of this collection to document longitudinal trends due to changes in the number and characteristics of participating hospitals throughout the epidemic as well as differences in how each hospital implements this data collection, including variation in which staff collect the data on any given day.

table that charts list comparision

	Inventory as of this Action	Requested	Previously Approved
Expiration Date	09/30/2020	09/30/2020	09/30/2020
Responses	1,683,180	0	702,000
Time Burden (Hours)	701,325	0	234,000
Cost Burden (Dollars)	0	0	0

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Abstract: The goal of this information collection is to 1) capture the daily, aggregate impact of COVID-19 on healthcare facilities, and 2) monitor medical capacity to respond at local, state, and national levels. This information will be used to inform the overall real-time COVID-19 response efforts and possible resource allocation, and enable state and local health departments to gain immediate access to the COVID-19 data for hospitals within their jurisdiction. Two modules, for staffing and supply information, are being added to this clearance.

Emergency Justfication: I have determined that the information must be collected prior to the expiration of time period established under Part 1320, and that this information is essential to CDC’s ability, as well as that of state and local health departments, to effectively address the national public health crisis caused by the Novel Coronavirus (COVID-19). As rates of infection and resulting deaths continue to rise across the nation, healthcare facilities and public health departments are facing significant strain on patient care and infection prevention efforts. NHSN plans to introduce a new surveillance module that will enable hospitals to report daily COVID-19 patient counts to NHSN, and NHSN in turn will enable state and local health departments to gain immediate access to the COVID-19 data for hospitals in their jurisdiction. COVID-19 data submitted to NHSN also will be used immediately by CDC’s emergency COVID-19 response. NHSN’s role as a shared platform for healthcare-associated infection surveillance provides a valuable foundation for COVID-19 surveillance. The COVID-19 modules can additionally be adapted for future outbreaks of COVID or other infectious diseases. A large majority of the nation’s hospitals already participate in NHSN, and infection preventionists (IPs) in those hospitals use NHSN for surveillance and reporting of healthcare-associated infection and antimicrobial resistance. CDC cannot reasonably comply with the normal clearance procedures due to the public harm that could escalate if routine processing of this request is required. CDC requests authorization to use information collection instruments in the existing NHSN web-based application for 180 days to enable immediate CDC and public health departments with immediate access to COVID-19 patient impact data.

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Authorizing Statute(s): US Code: 42 USC 242b, 242k, 242m Name of Law: Public Health Service Act
  

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments

Did the Agency receive public comments on this ICR? No

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Number of Information Collection (IC) in this ICR: 9

table that charts list of burden

IC Title	Form No.	Form Name
COVID-19 Healthcare Worker Form - Business/Financial Operations	0920-1290	COVID-19 Healthcare Worker Form
COVID-19 Healthcare Worker Form - Microbiologist	0920-1290	COVID-19 Healthcare Worker Form
COVID-19 Healthcare Worker Form - State and Local Health Department	0920-1290	COVID-19 Healthcare Worker Form
COVID-19 Patient Impact Module Form - Business/Financial Operations	NA	COVID-19 Patient Impact Module Form
COVID-19 Patient Impact Module Form - Microbiologist	NA	COVID-19 Patient Impact Module Form
COVID-19 Patient Impact Module Form - State and Local Health Departments	NA	COVID-19 Patient Impact Module Form
COVID-19 Supplies Form - Business/Financial Operations	0920-1290	COVID-19 Supplies Form
COVID-19 Supplies Form - Microbiologist	0920-1290	COVID-19 Supplies Form
COVID-19 Supplies Form - State and Local Health Department	0920-1290	COVID-19 Supplies Form

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ICR Summary of Burden

table that charts list of burden

	Total Approved	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	1,683,180	702,000	0	981,180	0	0
Annual Time Burden (Hours)	701,325	234,000	0	467,325	0	0
Annual Cost Burden (Dollars)	0	0	0	0	0	0

Burden increases because of Program Change due to Agency Discretion: Yes

Burden Increase Due to: Miscellaneous Actions

Burden decreases because of Program Change due to Agency Discretion: Yes

Burden Reduction Due to: Miscellaneous Actions

Short Statement: CDC requests the addition of two modules, healthcare worker staffing and supply needs, with an increase in burden.

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Annual Cost to Federal Government: $0

Does this IC contain surveys, censuses, or employ statistical methods? No

Does this ICR request any personally identifiable information (see OMB Circular No. A-130 for an explanation of this term)? Please consult with your agency's privacy program when making this determination.     Yes

Does this ICR include a form that requires a Privacy Act Statement (see 5 U.S.C. §552a(e)(3))? Please consult with your agency's privacy program when making this determination.     No

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? Yes

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 04/10/2020

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