System generated emails

CPFP Automated Emails
There are xx automatic emails that are triggered by the system that may be sent to the applicant. Below is a list of all the emails identified by their system, respondent type, and
corresponding pages.
Fellowship Application – Applicant Perspective
4.

Application received: This email informs applicants that their application has been received and reminds them to upload supporting documentation

5.

Letter of reference received: An applicant receives this email each time one of their referees submits a letter of reference to the system.

6.

Letter of assurance received: An applicant receives this email when their advisor submits a letter of assurance to the system.

7.

Proof of employment received: An applicant receives this email when a proof of employment document has been uploaded by a contributor.

8.

Not selected: This email is sent to applicants who were not selected for the program.

9.

Withdrawn: This email is sent to applicants who withdraw their application from the system.

10. Invited for interview: This email is sent to applicants who are selected for an in-person interview and provides instructions for confirming interview date and time.
11. Accepted interview: This email is sent to applicants who have confirmed an in-person interview date and time and provides instructions for uploading a photo to the
application system.
12. Follow-up regarding interview: This email is sent to interviewees with information about their upcoming in-person interview experience.

13. Invited to be a fellow: This email is sent to interviewees who are selected for the program.
14. Declined offer to be a fellow: This email is sent to interviewees who are selected for the program but decline the offer.
15. Selected as alternate for fellowship: This email is sent to interviewees who are waitlisted for the program.
16. Not offered a fellowship following interview: This email is sent to interviewees who are not selected for the program.

Fellowship Application – Referee Perspective
17.

Letter request: This email is sent to referees cited by the applicant and requests the submission of a letter of reference for the applicant.

18.

Letter confirmation: This email confirms to the referee that their letter of reference was successfully submitted.

19.

Unsubscribe confirmation: Referees are automatically subscribed to receive emails from the Cancer Prevention Fellowship Program. This email confirms that
the referee has successfully elected to unsubscribe from receiving these emails.

20.

Subscribe confirmation: Referees have the option to re-subscribe after unsubscribing from Cancer Prevention Fellowship Program email correspondence. This
email confirms that the referee has successfully elected to re-subscribe to these emails.

Fellowship Application – Advisor Perspective
21. Letter request: This email is sent to an advisor cited by the applicant and requests the submission of a letter of assurance for the applicant.
22. Letter confirmation: This email confirms to the advisor that their letter of assurance was successfully submitted.
23. Unsubscribe confirmation: Advisors are automatically subscribed to receive emails from the Cancer Prevention Fellowship Program. This email confirms that the
advisor has successfully elected to unsubscribe from receiving these emails.
24. Subscribe confirmation: Advisors have the option to re-subscribe after unsubscribing from Cancer Prevention Fellowship Program email correspondence. This
email confirms that the advisor has successfully elected to re-subscribe to these emails.

Fellowship Application – Employer Perspective
25. Letter request: This email is sent to the employer cited by an applicant and requests the submission of a proof of employment letter for the applicant.
26. Letter confirmation: This email confirms to the employer that their proof of employment letter was successfully submitted.
27. Unsubscribe confirmation: Employers are automatically subscribed to receive emails from the Cancer Prevention Fellowship Program. This email confirms that
the employer has successfully elected to unsubscribe from receiving these emails.

28. Subscribe confirmation: Employers have the option to re-subscribe after unsubscribing from Cancer Prevention Fellowship Program email correspondence. This
email confirms that the employer has successfully elected to re-subscribe to these emails.

NCI Summer Curriculum Application – Applicant Perspective
29. Domestic application submitted: This email informs domestic applicants that their application has been received.

30. Domestic application submitted by admin on behalf of applicant: This email informs a domestic applicant that an application has been filed on their behalf.
31. Domestic approved: This email informs the domestic applicant that they have been accepted for the course(s) and asks the applicant to confirm their attendance.
32. Domestic reminder to confirm: This email reminds the domestic applicant to confirm their attendance to selected course(s).
33. Domestic registered: This email informs selected domestic applicants that their confirmation has been received and they’ve been registered for the course(s).
34. Domestic request for documentation: This email instructs domestic course attendees to submit additional documents for the course through the application site.
35. International application submitted: This email informs international applicants that their application has been received.
36. International approved by CGH – no funding: This email informs the international applicant that they have been accepted for the course(s) without CGH financial
assistance. The email asks applicants to confirm their attendance.
37. International approved by CGH – with funding: This email informs the international applicant that they have been accepted for the course(s) with CGH financial
assistance. The email asks applicants to confirm their attendance.
38. International reminder to confirm: This email reminds the international applicant to confirm their attendance to selected course(s).
39. International registered: This email informs selected international applicants that their confirmation has been received they’ve been registered for the course(s).
40. International request for additional documents: This email instructs international course attendees to submit additional documents for the course through the
application site.

41. Waitlisted: This email is sent to applicants who are waitlisted for the course(s).
42. Denied: This email is sent to applicants who are not selected for the course(s).
43. Withdrawn: This email is sent to applicants who withdraw their request to attend the course(s).
44. Retracted: This email is sent to applicants who do not confirm their attendance to the course(s) after being selected.

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