Justification for the Collection of Information for Local Evaluations as part of the Personal Responsibility Education Program (PREP): Promising Youth Programs (PYP)

Personal Responsibility Education Program (Tribal PREP)

Lessons Learned & Promising Practices Template

Spring 2020

Tribal PREP grantees take on the exclusive challenge of conducting rigorous evaluations of innovative and culturally appropriate approaches, and put in an intense amount of work, commitment, and tenacity to make their projects successful. FYSB recognizes that your expertise, experiences, and the barriers and challenges you face in your journey are unique and specific to your innovative projects. The promising practices, strategies, and solutions that you identified are vital information that can help guide the way for the Tribal PREP program and the broader fields of adolescent pregnancy prevention and youth programming. The purpose of this template is to capture lessons learned and promising practices across all of the Tribal PREP programs.

PAPERWORK REDUCTION ACT OF 1995 (Pub. L. 104-13) STATEMENT OF PUBLIC BURDEN: Through this information collection, ACF is gathering information to inform the provision of programmatic and evaluation-related technical assistance. Public reporting burden for this collection of information is estimated to average 5 hours per grantee, per response, including the time for reviewing instructions, gathering and maintaining the data needed, and reviewing the collection of information. This is a voluntary collection of information. An agency may not conduct or sponsor, and a person is not required to respond to, a collection of information subject to the requirements of the Paperwork Reduction Act of 1995, unless it displays a currently valid OMB control number. The OMB # is 0970-0531 and the expiration date is 07/31/2022. If you have any comments on this collection of information, please contact Juliette Henke at [email protected].

Reflection Exercise

Instructions: Before you complete the template on the following page, please reflect on the promising practices, challenges, and lessons learned from your Tribal PREP experience. Below we have provided potential topic areas for you to consider in documenting your lessons learned and promising practices. We encourage you to share experiences related to any part of the Tribal PREP project. You should document other topics that are not listed below and include your staff, partners, and stakeholders in the development of your responses for the reflection exercise.

Possible Topic Areas

Context

Setting

Population

Geographic Area

Unexpected Events/Natural Disasters

Politics

Culture

Community Buy-in

Evaluation

Recruitment

Enrollment & Screening Process

Rigorous Evaluation Standards

Data Collection

Evaluation Design

Instruments & Measures

Tracking and Retention

Parental Consent

IRB

Project Management

Staff Recruitment, Hiring, & Retention

Financial Management

Policies and Procedures

Management & Oversight of

Implementation Sites

Partnerships

Partnership Recruitment & Onboarding

Partnership Buy-in & Relationships

Partnership Clearance Processes

Tribal Leadership

Turnover at Partnership Sites

Curricula

Curricula Development & Adaptations

Curriculum Pilot

Medical Accuracy

Adulthood Preparation Subjects

Implementation

Facilitator Training

Fidelity Monitoring

Attendance and Dosage

Participant Engagement

Participant Experience

Logistics

Transportation

Technology

Social Media

Survey Program

Computer Equipment

Name of Grantee:

Name of Project:

Target Setting(s):

Target Population(s):

Target Geographic Area(s):

Name of Point of Contact for Follow-Up Discussion:

Overall Reflections

Instructions: Please answer the questions below to share promising practices and your overall reflections and lessons learned.

1. During this Tribal PREP project, we implemented culturally and linguistically appropriate programming by…

Check all that apply

• Replicating an evidence-based program (s)

• Substantially incorporating elements of effective programs that research has shown to be effective for teens

• Substantially incorporating elements or practices that have been demonstrated to be effective with AI/AN tribal communities.

1b. We implemented culturally and linguistically appropriate strategies that can be used as promising practices, such as…

2. Before starting the needs assessment and planning phase of the Tribal PREP project, I wish I had known… (Please describe what you wish you had known prior to starting the Tribal PREP project. These are things that may have changed the course of the project, and would have saved energy, time, and resources if you had known before.)

2b. The most important lesson I learned from the needs assessment and planning phase is ... (Please describe 1-2 of the most important lessons you have learned since beginning the project that you think would be valuable to share with the field.

3. Before starting the implementation phase of the Tribal PREP project, I wish I had known… (Please describe what you wish you had known prior to starting the Tribal PREP project. These are things that may have changed the course of the project, and would have saved energy, time, and resources if you had known before.)

3b. The most important lesson I learned from the implementation phase is ... (Please describe 1-2 of the most important lessons you have learned since beginning the project that you think would be valuable to share with the field.)

Lessons Learned

Instructions: Please complete the following table for each barrier and challenge that you encountered during your Tribal PREP experience. The definitions of the categories in the tables are provided to help guide your answers.

Barrier/Challenge #1:

Description of Barrier/Challenge
Strategies Implemented
Strategy/Combination of Strategies that were Effective
Lesson(s) Learned
Recommendation(s) for the Field

Definitions of Categories to Report

Barrier/Challenge: Describe the barrier or challenge you experienced, including when during the course of the project you experienced it, how you found out about it, and additional contextual information to describe the specific situation.

Strategies Implemented: Describe all of the strategies you took to resolve the challenge, including the time and resources it took to implement the strategies. Be sure to distinguish between strategies that were implemented alone vs. combinations of strategies that were implemented together.

Strategy/Combination of Strategies that were Effective: Describe in detail what worked, the resources it took to make it work, and your thoughts about why it worked.

Lesson Learned: Looking back what is the lesson you learned from encountering this barrier/challenge.

Recommendation for the Field: What recommendations would you provide for others conducting similar projects or facing similar challenges