Integrated Postsecondary Education Data System (IPEDS) 2019-20 through 2021-22

1

200% Graduation Rates
Integrated Postsecondary Education Data System (IPEDS) 2019-20 to 2021-22

The changes for 2019-20 through 2021-22 include general changes to cross-cutting definitions and
instructions for reporting students in Experimental Pell programs as well as changes to key GR200
definitions and the addition of a new FAQ. These changes are detailed on p. 2 and highlighted in
this document.

Glossary clarifications
Transfer-in student
A student entering the reporting institution for the first time but known to have previously attended a
postsecondary institution at the same level (e.g., undergraduate, graduate). This includes new students
enrolled in the fall term who transferred into the reporting institution the prior summer term. The
student may transfer with or without credit. For systems of coordinated institutions (multi-campus
system), students are to be identified as transfer-in students upon entering an institution from another
institution within the same coordinated system.
Transfer-out student
A student that leaves the reporting institution and enrolls at another institution. For systems of
coordinated institutions (multi-campus system), students are to be identified as transfer-out students
when leaving an institution to enroll into another institution within the same coordinated system.
New GR200 FAQ (GR 200 does not currently have any FAQs, so this will be the first FAQ for GR200)
Q: My institution is part of a coordinated system of institutions. If a student transfers out of my institution
and goes to another institution within the coordinated system, can I count that student at my institution
as a completer?
A: No. Your institution may not count that student as completer because that student is considered a
transfer-out student. Each reporting entity that has an IPEDS UnitID is recognized as an individual
reporting institution for Graduation Rates purposes and can only report completers if that campus confers
the award or degree.

Image description. The Integrated Postsecondary Education Data System End of image description.

IPEDS Help Desk
(877) 225-2568 or [email protected]

NCES National Center for Education Statistics

200% Graduation Rates for 4-year institutions

Overview 
Graduation Rates 200 Overview
Welcome to the IPEDS Graduation Rates 200 (GR200) survey component. The GR200 component is a further extension of the traditional
Graduation Rates (GR) component which carries forward 100% and 150% graduation rates data previously reported in the GR component
and requests information on any additional completers and exclusions from the cohort between 151% and 200% of normal time for students
to complete all requirements of their program of study. This information is collected to assist institutions with complying with the requirements
of the Higher Education Act, as amended.
Data Reporting Reminders
The reporting of data for the 200% completion period is not cumulative. Respondents are ONLY asked to report data for the time period
between 151% and 200% of normal time to completion.
When reporting award levels for sub-baccalaureate certificates, determine program length by the number of credit or contact hours, NOT
the academic year length in parentheses. The academic year length is meant only to provide context.

Resources:
The survey materials package for this component can be downloaded using the following link: Survey Materials
If you have questions about completing this survey, please contact the IPEDS Help Desk at 1-877-225-2568.

Screening Question 
Your institution reported to the GR survey component as having the following number of students who did not complete, but
were still enrolled at your institution:
Do you have students to report who, 1) received an award between 151% and 200% of the normal time to complete OR are still
enrolled as of 200% of normal time?
No
Yes

Completers within 200% 
For 4-year institutions, report on the 2010 cohort of full-time, first-time bachelor's or equivalent degree-seeking students.
Information for this cohort was originally reported by your institution in the 2016-17 IPEDS Graduation Rates survey component. The
data on lines 1-5 are preloaded based on the information provided.
Graduation rates
1
2
3
4

Revised cohort
Exclusions within 150%
Adjusted cohort 150%
Number of students in the cohort who completed a bachelor’s degree within 100% of normal time to
completion
5 Number of students in the cohort who completed a bachelor’s degree within 150% of normal time to
completion
6 Additional exclusions (between 151% and 200% of normal time)
7 Adjusted cohort 200% (line 3 - line 6)
8 Number of students in the cohort who completed a bachelor’s degree between 151% and 200% of
normal time to completion
9 Still enrolled as of 200% of normal time to completion
10 Total completers within 200% of normal time (line 5 + line 8)
Image
description.
These
context
notes
will
be on
posted
the
College
Navigator.
End of image
description.

You may use the space below to provide context for the data you've reported above. These context notes will be posted on the

College Navigator website, and should be written to be understood by students and parents.

Prepared by 
The name of the preparer is being collected so that we can follow up with the appropriate person in the event that there are questions
concerning the data. The Keyholder will be copied on all email correspondence to other preparers.
The time it took to prepare this component is being collected so that we can continue to improve our estimate of the reporting burden
associated with IPEDS. Please include in your estimate the time it took for you to review instructions, query and search data sources, complete
and review the component, and submit the data through the Data Collection System.
Thank you for your assistance.
This survey component was prepared by:
Keyholder
Finance Contact

SFA Contact

HR Contact

Academic Library Contact

Other

Name:
Email:

How many staff from your institution only were involved in the data collection and reporting process of this survey component?
Number of Staff (including yourself)

How many hours did you and others from your institution only spend on each of the steps below when responding to this survey
component?
Exclude the hours spent collecting data for state and other reporting purposes.
Staff member
Collecting Data Needed
Revising Data to Match
IPEDS Requirements
Your office
hours
hours
Other offices

U.S. Department of Education
Image description.
Department
Of
Education
End of image
description.

hours

hours

Software Provider Resources
Browsers Supported

Entering Data

Revising and Locking Data

hours

hours

hours

hours

Use of Cookies
Troubleshooting

Section 508 Compliance
NCES Privacy Policy

Image description. The Integrated Postsecondary Education Data System End of image description.

IPEDS Help Desk
(877) 225-2568 or [email protected]

NCES National Center for Education Statistics

200% Graduation Rates Full Instructions - 4-year institutions

Purpose of Survey
General Instructions
Reporting period covered
Context boxes

Coverage
Where to get help
Where data appears
Uploading Files to the IPEDS Data Collection System
Data Reporting Instructions
Purpose of the Survey
The primary purpose of the IPEDS GR200 survey component is to collect more extensive data on graduation rates as
required by the Higher Education Act, as amended.  The necessary data are collected to calculate graduation rates at
200% of normal time to complete all requirements of their program of study for the cohort of full-time, first-time
bachelor's or equivalent degree-seeking students at 4-year institutions; and for all full-time, first-time
degree/certificate-seeking undergraduate students at less than 4-year institutions.
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General Instructions
Reporting period covered
This survey component collects data on the cohort of full-time, first-time bachelor's or equivalent degree-seeking
undergraduate students enrolled at your institution either (1) as of October 15, 2010 (or the institution's official fall
reporting date) for institutions that offer a predominant number of programs based on standard academic terms (e.g.,
semesters, trimesters, quarters, or 4-1-4 plan); or (2) during the period between September 1, 2010 and August 31,
2011 for institutions that do not offer a predominant number of programs based on standard academic terms.
Institutions are to report the status of these students as of August 31, 2018.
The status of this cohort of students (the 2010 Graduation Rates cohort) within 150% of normal time to completion
was previously reported on the 2016-17 IPEDS Graduation Rates survey component. The GR200 component further
tracks the status of these students at 200% of normal time to completion.

Context Boxes
Context boxes are provided to allow institutions to provide more information regarding survey component items. Note
that some context boxes are posted on the College Navigator Website, which is the college search tool offered by
NCES. NCES will review entries in these context boxes for applicability and appropriateness before posting them on the
College Navigator Website; institutions should check grammar and spelling of their entries.
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Coverage
Data on the cohort of full-time, first-time bachelor's or equivalent degree-seeking undergraduate students in your
institution's 2010 Graduation Rates cohort, previously reported on the  2016-17 IPEDS Graduation Rates survey
component, are preloaded into the GR200 survey.  The parameters for coverage of the original cohort are outlined
below.

Who to include in the cohort
Include all full-time, first-time students seeking a bachelor's or equivalent degree upon entering the institution either
during the fall term or during the 12-month period as described above. For institutions that do not determine degree
intent upon entry, this should include any students whose intent was not known. Include students enrolled in the fall
term who attended college for the first time in the prior summer term and students who entered with advanced
standing (college credits earned before graduating from high school).
Students must be enrolled in courses creditable toward a degree, diploma, certificate, or other recognized
postsecondary credential. Include students enrolled in courses that are part of a vocational or occupational program, 
INCLUDING those enrolled in off-campus centers and those enrolled in distance learning/home study programs.

Be sure to include full-time students taking remedial courses if the student is considered degree-seeking for the
purpose of student financial aid determination. This includes students who:
•
•
•

Received any type of federal financial aid, regardless of what courses they took at any time
Received any state or locally based financial aid with an eligibility requirement that the student be enrolled in a
degree, certificate, or transfer-seeking program
Obtained a student visa to study at a U.S. postsecondary institution

A student who is designated as a member of the 2010 cohort remains in the 2010 cohort, even if the student:
•
•
•
•
•

Becomes a part-time student
Transfers to another institution
Drops out of the institution
Stops out of the institution
Has not fulfilled the institution's requirements to receive a degree or certificate

Who to exclude from the cohort
Do NOT include students in the cohort who are:
•
•
•
•
•
•
•

Enrolled exclusively in courses not creditable toward a recognized postsecondary credential or the completion
of a vocational program (i.e., non-degree/certificate-seeking students)
Exclusively taking CEUs
Exclusively auditing classes
Enrolled part-time
Transfers into the institution
Foreign students who are only taking coursework at a host institution (e.g., an American institution overseas),
if these students are not enrolled at a U.S. institution
Students in Experimental Pell Programs 

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Where to Get Help with Reporting
IPEDS Help Desk
Phone: (877) 225-2568
E-mail: [email protected]

Web Tutorials
You can consult the IPEDS Website's Trainings & Outreach page which contains several tutorials on IPEDS data
collection, a self-paced overview of IPEDS tools, and other valuable resources.

IPEDS Resource Page
The IPEDS Website's Reporting Tools page contains frequently asked questions, a link to data tip sheets, tutorials,
taxonomies, information centers (e.g., academic libraries, average net price, human resources, race/ethnicity, etc.),
and other valuable information.
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Where the Reported Data Will Appear
Data collected through IPEDS will be accessible at the institution and aggregate levels.
At the institution-level, data will appear in the:
•
•
•
•

College Navigator Website
IPEDS Data Center
IPEDS Data Feedback Reports
College Affordability and Transparency Center Website

At the aggregate-level, data will appear in:
•
•
•
•
•

IPEDS First Looks
IPEDS Table Library
IPEDS Data Feedback Reports
The Digest of Education Statistics
The Condition of Education

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Uploading Files to the IPEDS Data Collection System
The File Import/Upload option is found under the Tools menu. In order to perform the upload you’ll need to have a file
formatted to specifications. Upload specifications are included with the survey materials found under the Help menu.
There are two upload formats available for the GR200 survey component:

•
•

Fixed width file
Key value file

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Data Reporting Instructions
The GR200 survey component collects additional data on the cohort of full-time, first-time bachelor's degree-seeking
undergraduate students in your institution's 2010 Graduation Rates cohort, as first reported on the  2016-17 IPEDS
Graduation Rates survey component. Institutions must report the status of these students as of August 31, 2018 so
that a 200% graduation rate may be calculated. One hundred percent and 150% graduation rates were previously
calculated in the 2016-17 Graduation Rates survey.
Graduation rates data reported in the GR200 component are NOT reported by race and ethnicity.
A number of data elements are preloaded in this survey. Lines 1-5 are preloaded based on your institution's 2016-17
Graduation Rates reporting. These fields may not be updated. The 100% and 150% graduation rates calculated for the
cohort based on the data reported in 2016-17 are also preloaded and may not be adjusted.
On line 6, please enter any additional allowable exclusions to the cohort. This should include any additional students
who left your institution between 151% and 200% of the normal time to complete their program (and have neither
graduated nor transferred to another institution) due to one of the following documented reasons:
1.
2.
3.
4.

The student is deceased or is totally and permanently disabled and thus unable to return to school.
The student left school to serve in the armed forces or was called up to active duty. (DO NOT include students
already in the military who transfer to another duty station.)
The student left school to serve with a foreign aid service of the Federal Government, such as the Peace Corps.
The student left school to serve on an official church mission.

NOTE: Students who leave the institution for one of the reasons noted above, but return prior to the status date of
August 31, 2018, may still be reported as exclusions.
Line 7, the 200% adjusted cohort, is a calculated value representing the difference between the 150% adjusted
cohort (line 3) and the additional exclusions reported on line 6.
On line 8, report the number of students who completed a bachelor's degree or equivalent within the period from
September 1, 2016 through August 31, 2018. Once you save the page, the total completers within 200% and the
200% graduation rate will be calculated in the appropriate boxes on line 10.
On line 9, report the number of students who are still enrolled at your institution as of 200% of normal time to
completion.

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Image description. The Integrated Postsecondary Education Data System End of image description.

IPEDS Help Desk
(877) 225-2568 or [email protected]

NCES National Center for Education Statistics

200% Graduation Rates for less-than-4-year institutions reporting on a fall cohort (academic
reporters)

Overview 
Graduation Rates 200 Overview
Welcome to the IPEDS Graduation Rates 200 (GR200) survey component. The GR200 component is a further extension of the traditional
Graduation Rates (GR) component which carries forward 100% and 150% graduation rates data previously reported in the GR component
and requests information on any additional completers and exclusions from the cohort between 151% and 200% of normal time for students
to complete all requirements of their program of study. This information is collected to assist institutions with complying with the requirements
of the Higher Education Act, as amended.
Data Reporting Reminders
The reporting of data for the 200% completion period is not cumulative. Respondents are ONLY asked to report data for the time period
between 151% and 200% of normal time to completion.
When reporting award levels for sub-baccalaureate certificates, determine program length by the number of credit or contact hours, NOT
the academic year length in parentheses. The academic year length is meant only to provide context.

Resources:
The survey materials package for this component can be downloaded using the following link: Survey Materials
If you have questions about completing this survey, please contact the IPEDS Help Desk at 1-877-225-2568.

Screening Question 
Your institution reported to the GR survey component as having the following number of students who did not complete, but
were still enrolled at your institution:
Do you have students to report who, 1) received an award between 151% and 200% of the normal time to complete OR are still
enrolled as of 200% of normal time?
No
Yes

Completers within 200% 
For less than 4-year institutions, report on the 2014 cohort of full-time, first-time degree/certificate-seeking undergraduate students.
Information for this cohort was originally reported by your institution in the 2017-18 IPEDS Graduation Rates survey component. The
data on lines 1-5 are preloaded based on the information provided.
Graduation rates
1
2
3
4

Revised cohort
Exclusions within 150%
Adjusted cohort 150%
Number of students in the cohort who completed a program within 100% of normal time to
completion
5 Number of students in the cohort who completed a program within 150% of normal time to
completion
6 Additional exclusions (between 151% and 200% of normal time)
7 Adjusted cohort 200% (line 3 - line 6)
8 Number of students in the cohort who completed a program between 151% and 200% of
normal time to completion
9 Still enrolled as of 200% of normal time to completion
10 Total completers within 200% of normal time (line 5 + line 8)
Image
description.
These
context
notes
will
be on
posted
the
College
Navigator.
End of image
description.

You may use the space below to provide context for the data you've reported above. These context notes will be posted on the

College Navigator website, and should be written to be understood by students and parents.

Prepared by 
The name of the preparer is being collected so that we can follow up with the appropriate person in the event that there are questions
concerning the data. The Keyholder will be copied on all email correspondence to other preparers.
The time it took to prepare this component is being collected so that we can continue to improve our estimate of the reporting burden
associated with IPEDS. Please include in your estimate the time it took for you to review instructions, query and search data sources, complete
and review the component, and submit the data through the Data Collection System.
Thank you for your assistance.
This survey component was prepared by:
Keyholder
Finance Contact

SFA Contact

HR Contact

Academic Library Contact

Other

Name:
Email:

How many staff from your institution only were involved in the data collection and reporting process of this survey component?
Number of Staff (including yourself)

How many hours did you and others from your institution only spend on each of the steps below when responding to this survey
component?
Exclude the hours spent collecting data for state and other reporting purposes.
Staff member
Collecting Data Needed
Revising Data to Match
IPEDS Requirements
Your office
hours
hours
Other offices

U.S. Department of Education
Image description.
Department
Of
Education
End of image
description.

hours

hours

Software Provider Resources
Browsers Supported

Entering Data

Revising and Locking Data

hours

hours

hours

hours

Use of Cookies
Troubleshooting

Section 508 Compliance
NCES Privacy Policy

Image description. The Integrated Postsecondary Education Data System End of image description.

IPEDS Help Desk
(877) 225-2568 or [email protected]

NCES National Center for Education Statistics

200% Graduation Rates Full Instructions - Less Than 4-Year Institutions

Purpose of Survey
General Instructions
Reporting period covered
Context boxes

Coverage
Where to get help
Where the Reported Data Will Appear
Uploading Files to the IPEDS Data Collection System
Data Reporting Instructions
Purpose of the Survey
The primary purpose of the IPEDS GR200 survey component is to collect more extensive data on graduation rates as
required by the Higher Education Act, as amended.  The necessary data are collected to calculate graduation rates at
200% of normal time to complete all requirements of their program of study for the cohort of full-time, first-time
bachelor's or equivalent degree-seeking students at 4-year institutions; and for all full-time, first-time
degree/certificate-seeking undergraduate students at less than 4-year institutions.
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General Instructions
Reporting period covered
This survey component collects data on the cohort of full-time, first-time degree/certificate-seeking undergraduate
students enrolled at your institution either (1) as of October 15, 2014 (or the institution's official fall reporting date)
for institutions that offer a predominant number of programs based on standard academic terms (e.g., semesters,
trimesters, quarters, or 4-1-4 plan); or (2) during the period between September 1, 2014 and August 31, 2015 for
institutions that do not offer a predominant number of programs based on standard academic terms. Institutions are
to report the status of these students as of  August 31, 2018.
The status of this cohort of students (the 2014 Graduation Rates cohort) within 150% of normal time to completion
was previously reported on the 2017-18 IPEDS Graduation Rates survey component. The GR200 component further
tracks the status of these students at 200% of normal time to completion.

Context Boxes
Context boxes are provided to allow institutions to provide more information regarding survey component items. Note
that some context boxes are posted on the College Navigator Website, which is the college search tool offered by
NCES. NCES will review entries in these context boxes for applicability and appropriateness before posting them on the
College Navigator Website; institutions should check grammar and spelling of their entries.
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Coverage
Data on the cohort of full-time, first-time degree/certificate-seeking undergraduate students in your institution's  2014
Graduation Rates cohort, previously reported on the  2017-18 IPEDS Graduation Rates survey component, are
preloaded into the GR200 survey.  The parameters for coverage of the original cohort are outlined below.

Who to include in the cohort
Include all full-time, first-time degree/certificate-seeking undergraduate students entering the institution either during
the fall term or during the 12-month period as described above. Include students enrolled in the fall term who
attended college for the first time in the prior summer term and students who entered with advanced standing (college
credits earned before graduating from high school).
Students must be enrolled in courses creditable toward a degree, diploma, certificate, or other recognized
postsecondary credential. Include students enrolled in courses that are part of a vocational or occupational program, 
INCLUDING those enrolled in off-campus centers and those enrolled in distance learning/home study programs.
Be sure to include full-time students taking remedial courses if the student is considered degree-seeking for the
purpose of student financial aid determination. This includes students who:

•
•
•

Received any type of federal financial aid, regardless of what courses they took at any time
Received any state or locally based financial aid with an eligibility requirement that the student be enrolled in a
degree, certificate, or transfer-seeking program
Obtained a student visa to study at a U.S. postsecondary institution

A student who is designated as a member of the 2014 cohort remains in the 2014 cohort, even if the student:
•
•
•
•
•

Becomes a part-time student
Transfers to another institution
Drops out of the institution
Stops out of the institution
Has not fulfilled the institution's requirements to receive a degree or certificate

Who to exclude from the cohort
DO NOT include students in the cohort who are:
•
•
•
•
•
•
•

Enrolled exclusively in courses not creditable toward a recognized postsecondary credential or the completion
of a vocational program (i.e., non-degree/certificate-seeking students)
Exclusively taking CEUs
Exclusively auditing classes
Enrolled part-time
Transfers into the institution
Foreign students who are only taking coursework at a host institution (e.g., an American institution overseas),
if these students are not enrolled at a U.S. institution.
Students in Experimental Pell Programs 

Where to Get Help with Reporting
IPEDS Help Desk
Phone: (877) 225-2568
E-mail: [email protected]

Web Tutorials
You can consult the IPEDS Website's Trainings & Outreach page which contains several tutorials on IPEDS data
collection, a self-paced overview of IPEDS tools, and other valuable resources.

IPEDS Resource Page
The IPEDS Website's Reporting Tools page contains frequently asked questions, a link to data tip sheets, tutorials,
taxonomies, information centers (e.g., academic libraries, average net price, human resources, race/ethnicity, etc.),
and other valuable information.
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Where the Reported Data Will Appear
Data collected through IPEDS will be accessible at the institution and aggregate levels.
At the institution-level, data will appear in the:
•
•
•
•

College Navigator Website
IPEDS Data Center
IPEDS Data Feedback Reports
College Affordability and Transparency Center Website

At the aggregate-level, data will appear in:
•
•
•
•
•
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IPEDS First Looks
IPEDS Table Library
IPEDS Data Feedback Reports
The Digest of Education Statistics
The Condition of Education

Uploading Files to the IPEDS Data Collection System
The File Import/Upload option is found under the Tools menu. In order to perform the upload you’ll need to have a file
formatted to specifications. Upload specifications are included with the survey materials found under the Help menu.
There are two upload formats available for the GR200 survey component:

•
•

Fixed width file
Key value file

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Data Reporting Instructions
The GR200 survey component collects additional data on the cohort of full-time, first-time degree/certificate-seeking
undergraduate students in your institution's 2014 Graduation Rates cohort, as first reported on the 201718 Graduation Rates survey component. Institutions must report the status of these students as of August 31, 2018 so
that a 200% graduation rate may be calculated. One hundred percent and 150% graduation rates were previously
calculated in the 2017-18 Graduation Rates survey.
Graduation Rates data reported in the GR200 component are NOT reported by race and ethnicity.
A number of data elements are preloaded in this survey. Data elements 1-5 are preloaded based on your institution's 
2017-18 Graduation Rates reporting. These fields may not be updated. The 100% and 150% graduation rates
calculated for the cohort based on the data reported in 2017-18 are also preloaded, and may not be adjusted.
On line 6, please enter any additional allowable exclusions to the cohort. This should include any additional students
who left your institution between 151% and 200% of the normal time to complete their program (and have neither
graduated nor transferred to another institution) due to one of the following documented reasons:
1.
2.
3.
4.

The student is deceased or is totally and permanently disabled and thus unable to return to school.
The student left school to serve in the armed forces or was called up to active duty. (DO NOT include students
already in the military who transfer to another duty station.)
The student left school to serve with a foreign aid service of the Federal Government, such as the Peace Corps.
The student left school to serve on an official church mission.

NOTE: Students who leave the institution for one of the reasons noted above, but return prior to the status date of
August 31, 2018, may still be reported as exclusions.
Line 7, 200% adjusted cohort, is a calculated value representing the difference between the 150% adjusted cohort
(line 3) and the additional exclusions reported on line 6.
On line 8, report the number of students who completed a program (including eligible transfer-preparatory programs;
as outlined in the instructions for the Graduation Rates survey component) within the period of 151% to 200% of
normal time. Once you save the page, the total completers within 200% and the 200% graduation rate will be
calculated in the appropriate boxes on line 10.
On line 9, report the number of students who are still enrolled at your institution as of 200% of normal time to
completion.
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Image description. The Integrated Postsecondary Education Data System End of image description.

IPEDS Help Desk
(877) 225-2568 or [email protected]

NCES National Center for Education Statistics

200% Graduation Rates for less-than-4-year institutions reporting on a full-year cohort
(program reporters)

Overview 
Graduation Rates 200 Overview
Welcome to the IPEDS Graduation Rates 200 (GR200) survey component. The GR200 component is a further extension of the traditional
Graduation Rates (GR) component which carries forward 100% and 150% graduation rates data previously reported in the GR component
and requests information on any additional completers and exclusions from the cohort between 151% and 200% of normal time for students
to complete all requirements of their program of study. This information is collected to assist institutions with complying with the requirements
of the Higher Education Act, as amended.
Data Reporting Reminders
The reporting of data for the 200% completion period is not cumulative. Respondents are ONLY asked to report data for the time period
between 151% and 200% of normal time to completion.
When reporting award levels for sub-baccalaureate certificates, determine program length by the number of credit or contact hours, NOT
the academic year length in parentheses. The academic year length is meant only to provide context.

Resources:
The survey materials package for this component can be downloaded using the following link: Survey Materials
If you have questions about completing this survey, please contact the IPEDS Help Desk at 1-877-225-2568.

Screening Question 
Your institution reported to the GR survey component as having the following number of students who did not complete, but
were still enrolled at your institution:
Do you have students to report who, 1) received an award between 151% and 200% of the normal time to complete OR are still
enrolled as of 200% of normal time?
No
Yes

Completers within 200% 
For less than 4-year institutions, report on the 2014 cohort of full-time, first-time degree/certificate-seeking undergraduate students.
Information for this cohort was originally reported by your institution in the 2017-18 IPEDS Graduation Rates survey component. The
data on lines 1-5 are preloaded based on the information provided.
Graduation rates
1
2
3
4

Revised cohort
Exclusions within 150%
Adjusted cohort 150%
Number of students in the cohort who completed a program within 100% of normal time to
completion
5 Number of students in the cohort who completed a program within 150% of normal time to
completion
6 Additional exclusions (between 151% and 200% of normal time)
7 Adjusted cohort 200% (line 3 - line 6)
8 Number of students in the cohort who completed a program between 151% and 200% of
normal time to completion
9 Still enrolled as of 200% of normal time to completion
10 Total completers within 200% of normal time (line 5 + line 8)
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You may use the space below to provide context for the data you've reported above. These context notes will be posted on the

College Navigator website, and should be written to be understood by students and parents.

Prepared by 
The name of the preparer is being collected so that we can follow up with the appropriate person in the event that there are questions
concerning the data. The Keyholder will be copied on all email correspondence to other preparers.
The time it took to prepare this component is being collected so that we can continue to improve our estimate of the reporting burden
associated with IPEDS. Please include in your estimate the time it took for you to review instructions, query and search data sources, complete
and review the component, and submit the data through the Data Collection System.
Thank you for your assistance.
This survey component was prepared by:
Keyholder
Finance Contact

SFA Contact

HR Contact

Academic Library Contact

Other

Name:
Email:

How many staff from your institution only were involved in the data collection and reporting process of this survey component?
Number of Staff (including yourself)

How many hours did you and others from your institution only spend on each of the steps below when responding to this survey
component?
Exclude the hours spent collecting data for state and other reporting purposes.
Staff member
Collecting Data Needed
Revising Data to Match
IPEDS Requirements
Your office
hours
hours
Other offices

U.S. Department of Education
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hours

hours

Software Provider Resources
Browsers Supported

Entering Data

Revising and Locking Data

hours

hours

hours

hours

Use of Cookies
Troubleshooting

Section 508 Compliance
NCES Privacy Policy

Image description. The Integrated Postsecondary Education Data System End of image description.

IPEDS Help Desk
(877) 225-2568 or [email protected]

NCES National Center for Education Statistics

200% Graduation Rates Full Instructions - Less Than 4-Year Institutions

Purpose of Survey
General Instructions
Reporting period covered
Context boxes

Coverage
Where to get help
Where the Reported Data Will Appear
Uploading Files to the IPEDS Data Collection System
Data Reporting Instructions
Purpose of the Survey
The primary purpose of the IPEDS GR200 survey component is to collect more extensive data on graduation rates as
required by the Higher Education Act, as amended.  The necessary data are collected to calculate graduation rates at
200% of normal time to complete all requirements of their program of study for the cohort of full-time, first-time
bachelor's or equivalent degree-seeking students at 4-year institutions; and for all full-time, first-time
degree/certificate-seeking undergraduate students at less than 4-year institutions.
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General Instructions
Reporting period covered
This survey component collects data on the cohort of full-time, first-time degree/certificate-seeking undergraduate
students enrolled at your institution either (1) as of October 15, 2014 (or the institution's official fall reporting date)
for institutions that offer a predominant number of programs based on standard academic terms (e.g., semesters,
trimesters, quarters, or 4-1-4 plan); or (2) during the period between September 1, 2014 and August 31, 2015 for
institutions that do not offer a predominant number of programs based on standard academic terms. Institutions are
to report the status of these students as of  August 31, 2018.
The status of this cohort of students (the 2014 Graduation Rates cohort) within 150% of normal time to completion
was previously reported on the 2017-18 IPEDS Graduation Rates survey component. The GR200 component further
tracks the status of these students at 200% of normal time to completion.

Context Boxes
Context boxes are provided to allow institutions to provide more information regarding survey component items. Note
that some context boxes are posted on the College Navigator Website, which is the college search tool offered by
NCES. NCES will review entries in these context boxes for applicability and appropriateness before posting them on the
College Navigator Website; institutions should check grammar and spelling of their entries.
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Coverage
Data on the cohort of full-time, first-time degree/certificate-seeking undergraduate students in your institution's  2014
Graduation Rates cohort, previously reported on the  2017-18 IPEDS Graduation Rates survey component, are
preloaded into the GR200 survey.  The parameters for coverage of the original cohort are outlined below.

Who to include in the cohort
Include all full-time, first-time degree/certificate-seeking undergraduate students entering the institution either during
the fall term or during the 12-month period as described above. Include students enrolled in the fall term who
attended college for the first time in the prior summer term and students who entered with advanced standing (college
credits earned before graduating from high school).
Students must be enrolled in courses creditable toward a degree, diploma, certificate, or other recognized
postsecondary credential. Include students enrolled in courses that are part of a vocational or occupational program, 
INCLUDING those enrolled in off-campus centers and those enrolled in distance learning/home study programs.
Be sure to include full-time students taking remedial courses if the student is considered degree-seeking for the
purpose of student financial aid determination. This includes students who:

•
•
•

Received any type of federal financial aid, regardless of what courses they took at any time
Received any state or locally based financial aid with an eligibility requirement that the student be enrolled in a
degree, certificate, or transfer-seeking program
Obtained a student visa to study at a U.S. postsecondary institution

A student who is designated as a member of the 2014 cohort remains in the 2014 cohort, even if the student:
•
•
•
•
•

Becomes a part-time student
Transfers to another institution
Drops out of the institution
Stops out of the institution
Has not fulfilled the institution's requirements to receive a degree or certificate

Who to exclude from the cohort
DO NOT include students in the cohort who are:
•
•
•
•
•
•
•

Enrolled exclusively in courses not creditable toward a recognized postsecondary credential or the completion
of a vocational program (i.e., non-degree/certificate-seeking students)
Exclusively taking CEUs
Exclusively auditing classes
Enrolled part-time
Transfers into the institution
Foreign students who are only taking coursework at a host institution (e.g., an American institution overseas),
if these students are not enrolled at a U.S. institution.
Students in Experimental Pell Programs.

Where to Get Help with Reporting
IPEDS Help Desk
Phone: (877) 225-2568
E-mail: [email protected]

Web Tutorials
You can consult the IPEDS Website's Trainings & Outreach page which contains several tutorials on IPEDS data
collection, a self-paced overview of IPEDS tools, and other valuable resources.

IPEDS Resource Page
The IPEDS Website's Reporting Tools page contains frequently asked questions, a link to data tip sheets, tutorials,
taxonomies, information centers (e.g., academic libraries, average net price, human resources, race/ethnicity, etc.),
and other valuable information.
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Where the Reported Data Will Appear
Data collected through IPEDS will be accessible at the institution and aggregate levels.
At the institution-level, data will appear in the:
•
•
•
•

College Navigator Website
IPEDS Data Center
IPEDS Data Feedback Reports
College Affordability and Transparency Center Website

At the aggregate-level, data will appear in:
•
•
•
•
•
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IPEDS First Looks
IPEDS Table Library
IPEDS Data Feedback Reports
The Digest of Education Statistics
The Condition of Education

Uploading Files to the IPEDS Data Collection System
The File Import/Upload option is found under the Tools menu. In order to perform the upload you’ll need to have a file
formatted to specifications. Upload specifications are included with the survey materials found under the Help menu.
There are two upload formats available for the GR200 survey component:

•
•

Fixed width file
Key value file

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Data Reporting Instructions
The GR200 survey component collects additional data on the cohort of full-time, first-time degree/certificate-seeking
undergraduate students in your institution's 2014 Graduation Rates cohort, as first reported on the 201718 Graduation Rates survey component. Institutions must report the status of these students as of August 31, 2018 so
that a 200% graduation rate may be calculated. One hundred percent and 150% graduation rates were previously
calculated in the 2017-18 Graduation Rates survey.
Graduation Rates data reported in the GR200 component are NOT reported by race and ethnicity.
A number of data elements are preloaded in this survey. Data elements 1-5 are preloaded based on your institution's 
2017-18 Graduation Rates reporting. These fields may not be updated. The 100% and 150% graduation rates
calculated for the cohort based on the data reported in 2017-18 are also preloaded, and may not be adjusted.
On line 6, please enter any additional allowable exclusions to the cohort. This should include any additional students
who left your institution between 151% and 200% of the normal time to complete their program (and have neither
graduated nor transferred to another institution) due to one of the following documented reasons:
1.
2.
3.
4.

The student is deceased or is totally and permanently disabled and thus unable to return to school.
The student left school to serve in the armed forces or was called up to active duty. (DO NOT include students
already in the military who transfer to another duty station.)
The student left school to serve with a foreign aid service of the Federal Government, such as the Peace Corps.
The student left school to serve on an official church mission.

NOTE: Students who leave the institution for one of the reasons noted above, but return prior to the status date of
August 31, 2018, may still be reported as exclusions.
Line 7, 200% adjusted cohort, is a calculated value representing the difference between the 150% adjusted cohort
(line 3) and the additional exclusions reported on line 6.
On line 8, report the number of students who completed a program (including eligible transfer-preparatory programs;
as outlined in the instructions for the Graduation Rates survey component) within the period of 151% to 200% of
normal time. Once you save the page, the total completers within 200% and the 200% graduation rate will be
calculated in the appropriate boxes on line 10.
On line 9, report the number of students who are still enrolled at your institution as of 200% of normal time to
completion.

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