Integrated Postsecondary Education Data System (IPEDS) 2019-20 through 2021-22

1

Outcome Measures
Integrated Postsecondary Education Data System (IPEDS) 2019-20 to 2021-22

dhe changes for 2019-20 through 2021-22 include general changes to cross-cutting definitions and
instructions for reporting students in Experimental Pell programs as well as changes to key OM
definitions and a clarification to an FAQ. These changes are detailed on p. 2 and highlighted in ths
document.

Glossary clarification

Transfer-in student
A student entering the reporting institution for the first time but known to have previously attended a postsecondary
institution at the same level (e.g., undergraduate, graduate). This includes new students enrolled in the fall term who
transferred into the reporting institution the prior summer term. The student may transfer with or without credit.
For systems of coordinated institutions (multi-campus system), students are to be identified as transfer-in students
upon entering an institution from another institution within the same coordinated system.
Transfer-out student
A student that leaves the reporting institution and enrolls at another institution. For systems of coordinated
institutions (multi-campus system), students are to be identified as transfer-out students when leaving an institution
to enroll into another institution within the same coordinated system.
FAQ modification
OM FAQ (Modifying existing OM FAQ#30 “Counting Transfer-in and Transfer-out Students” category

TFF
Q
)
Q: Are first-time or non-first-time students who transfer-out to another institution included in the non-first-time
entering cohort of the transfer-in institution?
A: Yes. If first-time or non-first-time students transfer into your institution and have never been previously enrolled
in your institution, you should report them in the appropriate non-first-time entering subcohort.
For systems of coordinated institutions (multi-campus systems), each reporting entity with an IPEDS UnitID is
recognized as an individual reporting institution for Outcome Measures purposes. Only the institution that confers
the degree or award can report the students as a completer. Thus, if a student transfers out of the initial institution
(institution A) and transfers-in to another institution (institution B) within a coordinated system, that student is
reported as a transfer-out by the initial institution (institution A), regardless of whether or not that student received a
degree or award at another institution (institution B) within the coordinated system.

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IPEDS Help Desk
(877) 225-2568 or [email protected]

NCES National Center for Education Statistics

2018-19 Survey Materials > Form

Outcome Measures

Overview 
Outcome Measures Overview
Welcome to the IPEDS Outcome Measures (OM) survey component. The OM component collects award and enrollment data from degreegranting institutions on four undergraduate cohorts and eight undergraduate subcohorts at three status points: four-years, six-years, and
eight-years after entry.
The four cohorts of degree/certificate-seeking undergraduates are:
•
First-time, full-time entering (FTFT)
•
First-time, part-time entering (FTPT)
•
Non-first-time, full-time entering (NFTFT)
•
Non-first-time, part-time entering (NFTPT)

For each cohort, two subcohort groups have been added to the OM component - Pell Grant recipients and Non-Pell Grant recipients resulting in eight undergraduate subcohorts.
Data Reporting Reminders:
•
All institutions must report on a FULL-YEAR cohort. The OM cohort year is 2010-11. The full-year cohort coverage period is July 1,
2010 - June 30, 2011.
•

Institutions will establish their OM cohorts based on their subcohorts of entering Pell Grant recipients and Non-Pell Grant recipients.
Institutions should first identify their entering degree/certificate-seeking undergraduates during the cohort coverage period of July 1,
2010 - June 30, 2011, and place each student in the appropriate subcohort. Each student should be reported only once.

•

All institutions are required to report transfer-out student data.

•

For each status point, institutions will report the highest type of award conferred to a student for each subcohort. The three award
categories are certificates, Associate's degree, and Bachelor's degree.

•

Institutions should report exclusions for the entire eight year period only on the "Establishing Cohorts" screen. Additional exclusions
cannot be reported on the status point screens (i.e., four-years, six-years, or eight-years after entry).

•

IPEDS will ask for an estimated time it took to complete the OM component. Include in that estimate the time to review instructions,
research data sources (i.e., coordinate with IT and Student Aid offices), complete and review the component, and submit the data.

Important Dates to Remember:
All reporting institutions will report on degree/certificate-seeking undergraduates who entered the 2010-11 cohort year: (July 1, 2010-June
30, 2011).
•
Four-year status point was as of August 31, 2014
•

Six-year status point was as of August 31, 2016

date: 8/8/2018

•

Eight-year status point was as of August 31, 2018

Reporting Tips:
Carefully read each OM FAQ before reporting your institution's data. There are FAQs regarding the major updates to OM 2017-18 collection,
such as academic reporters now reporting on a full-year cohort, summer sessions starting prior July 1, reporting awards at different status
points, and Pell Grant and Non-Pell Grant recipient subcohorts.
Resources:
To download the survey materials for this component: Survey Materials
If you have questions about completing this survey, please contact the IPEDS Help Desk at (877) 225-2568.

Establishing Cohorts 
Establishing Cohorts 2010-11 Entering Undergraduate Cohort
(July 1, 2010-June 30, 2011: Full Year)
Directions: Begin by identifying your entering degree/certificate-seeking undergraduates for the full year of July 1, 2010 - June 30,
2011. Then report each student under one of the eight subcohorts (Pell or Non-Pell Grant recipients FTFT, FTPT, NFTFT, NFTPT).
Each entering student should be reported only once. The four cohorts and total entering students will be calculated based on your
subcohort reporting.
NOTE: Once a student is in the cohort, the student remains in the cohort, even if the student's attendance status changes (i.e., full-time to
part-time, or vice versa) or if the student drops out, transfers out, or transfers back into the institution during the eight-year period. However,
institutions can make adjustments to the cohort for allowable exclusions, which include the death of a student, permanent disability, military
deployment, or service on an official church mission or with a foreign aid service of the Federal government. Exclusions are for the ENTIRE
eight years for the entering 2010-11 cohort.
Degree/Certificate-Seeking Undergraduate Students
2010-11 cohort
Exclusions
Adjusted
to 2010-11 cohort
2010-11 cohort
First-time entering
Full-time
Pell Grant recipients
NonPell Grant recipients
Part-time
Pell Grant recipients
NonPell Grant recipients
Non-First-time entering
Full-time
Pell Grant recipients
NonPell Grant recipients
Part-time
Pell Grant recipients
NonPell Grant recipients

Total Entering
Pell Grant recipients
NonPell Grant recipients

Award Status at Four Years 
Award Status at Four Years After Entry
2010-11 Entering Undergraduate Cohort
(July 1, 2010-June 30, 2011: Full Year)
Directions: From the adjusted 2010-11 cohort, report the number of students who earned an award at four years after entry for each
subcohort. Report the highest award earned for each degree/certificate-seeking student for the four-year status point (August 31,
2014) even if a student earns multiple awards.
Undergraduate Students
Adjusted
Number of students conferred an award
Total number of
Percent of
2010-11
by your institution
adjusted cohort
adjusted
cohort
(Highest Award by August 31, 2014)
that received an cohort that
award
received
Certificates
Associate's
Bachelor's
from your
an award from
institution
your
institution
First-time entering
Full-time
Pell Grant recipients
NonPell Grant recipients
Part-time
Pell Grant recipients
NonPell Grant recipients
Non-First-time entering
Full-time
Pell Grant recipients
NonPell Grant recipients
Part-time
Pell Grant recipients
NonPell Grant recipients

Total Entering
Pell Grant recipients
NonPell Grant recipients

Award Status at Six Years 
Award Status at Six Years After Entry
2010-11 Entering Undergraduate Cohort
(July 1, 2010-June 30, 2011: Full Year)
Directions: From the adjusted 2010-11 cohort, report the number of students who earned an award at six years after entry for each
subcohort. Report the highest award earned for each degree/certificate-seeking student for the six-year status point (August 31,
2016) even if a student earns multiple awards.
Undergraduate Students
Adjusted
Number of students conferred an award
Total number of
Percent of
2010-11
by your institution
adjusted cohort
adjusted
cohort
(Highest Award through August 31, 2016)
that received an cohort that
award
received
Certificates
Associate's
Bachelor's
from your
an award from
institution
your
institution
First-time entering
Full-time
Pell Grant recipients
NonPell Grant recipients
Part-time
Pell Grant recipients
NonPell Grant recipients
Non-First-time entering
Full-time
Pell Grant recipients
NonPell Grant recipients
Part-time
Pell Grant recipients
NonPell Grant recipients

Total Entering
Pell Grant recipients
NonPell Grant recipients

Award and Enrollment Status at Eight Years 
Award and Enrollment Status at Eight Years After Entry
2010-11 Entering Undergraduate Cohort
(July 1, 2010-June 30, 2011: Full Year)
Directions: From the adjusted 2010-11 cohort, report the number of students who earned an award at eight years after entry for each subcohort.
Report the highest award earned for each degree/certificate-seeking student for the eight-year status point (August 31, 2018) even if a student earns
multiple awards. For students who did not receive an award from your institution, first report the number of students who are still enrolled at your
institution, and then report the number of students who had enrolled at another institution over the eight-year period.
Undergraduate Students Adjusted
Award Status at Eight Years After Entry
Enrollment Status at Eight Years After Entry
2010-11 Number of students conferred an
Total
Percent Number of students who did not receive an Percent
cohort
award by your institution
number
of
award from your institution
of
(From Entry through August 31,
of
adjusted
(From entry through August 31, 2018)
adjusted
2018)
adjusted cohort
cohort
Number
Number Number of
Total
that
Certificates Associate's Bachelor's cohort
still
who
students number that did
that
received enrolled at enrolled at
not
whose
who did
received an award
receive
your
another subsequent
not
an award from your institution institution enrollment receive an award,
from your institution
after
status is an award but are
institution
still
leaving
unknown from your
your
institution enrolled
at your
institution
institution
or
enrolled
at another
institution
after
leaving
your
institution
First-time entering
Full-time
Pell Grant recipients
NonPell Grant recipients
Part-time
Pell Grant recipients
NonPell Grant recipients
Non-First-time entering
Full-time
Pell Grant recipients
NonPell Grant recipients
Part-time
Pell Grant recipients
NonPell Grant recipients

Total Entering

Pell Grant recipients
NonPell Grant recipients

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description.
These
context
notes
will
be on
posted
the
College
Navigator.
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You may use the space below to provide context for the data you've reported above. These context notes will be posted on the College Navigator

website, and should be written to be understood by students and parents.

Prepared by 
The name of the preparer is being collected so that we can follow up with the appropriate person in the event that there are questions
concerning the data. The Keyholder will be copied on all email correspondence to other preparers.
The time it took to prepare this component is being collected so that we can continue to improve our estimate of the reporting burden
associated with IPEDS. Please include in your estimate the time it took for you to review instructions, query and search data sources, complete
and review the component, and submit the data through the Data Collection System.
Thank you for your assistance.
This survey component was prepared by:
Keyholder
Finance Contact

SFA Contact

HR Contact

Academic Library Contact

Other

Name:
Email:

How many staff from your institution only were involved in the data collection and reporting process of this survey component?
Number of Staff (including yourself)

How many hours did you and others from your institution only spend on each of the steps below when responding to this survey
component?
Exclude the hours spent collecting data for state and other reporting purposes.
Staff member
Collecting Data Needed
Revising Data to Match
IPEDS Requirements
Your office
hours
hours
Other offices

hours

hours

Entering Data

Revising and Locking Data

hours

hours

hours

hours

U.S. Department of Education
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IPEDS Help Desk
(877) 225-2568 or [email protected]

NCES National Center for Education Statistics

2018-19 Survey Materials > Instructions

date: 8/8/2018

Outcome Measures

Purpose of Survey
Changes in Reporting
General Instructions
Reporting Period Covered
Context Boxes

Coverage
Where to Get Help
Where the Data Will Appear
Reporting Instructions
A. Establishing Cohorts
B. Award Status at Four Years
C. Award Status at Six Years
D. Award and Enrollment Status at Eight Years

Purpose of Survey
The purpose of the IPEDS Outcome Measures (OM) survey component is to provide the award and enrollment statuses
of four degree/certificate-seeking undergraduate student cohorts and eight subcohorts at degree-granting institutions.
Student completion awarded by the reporting institution are collected at the four-years, six-years, and eight-years
status points after they entered the reporting institution. The enrollment status of students who did not earn an award
is also collected at the eight-years status point.
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Changes in Reporting

There are no new changes for the 2018-19 collection. As a reminder, there are a few
important reminders when reporting to Outcome Measures component. All degreegranting institutions will report on:
1. a full-year cohorts (e.g., July 1, 2010-June 30,2011),
2. the Pell Grant and Non-Pell Grant recipients subcohorts for each of the four OM
cohorts. First-time, full-time (FTFT); First-time, part-time (FTPT); Non-First-Time, Fulltime(NFTFT), and Non-First-Time, Part-time (NFTPT),
3. three status points (four-years, six-years, and eight-years),
4. the highest undergraduate award (i.e., certificate award, Associate’s degree or
Bachelor’s degree) for each status point, and
5. all students who transferred out. 
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General Instructions
Reporting Period Covered
This OM component requests data on four cohorts of entering degree/certificate-seeking undergraduates enrolled in
your institution during the cohort coverage period between July 1, 2010 and June 30, 2011. To report data on the four
cohorts, institutions will report on eight subcohorts of undergraduates who either received a Pell Grant or did not
during the OM coverage cohort period. Institutions are to report the award status of these students as of August 31,
2014 (Four-Years Status) and August 31, 2016 (Six-Years Status), and the award and enrollment status of these
students as of August 31, 2018 (Eight-Years Status).

Context Boxes

Context boxes are provided to allow institutions to provide more information regarding survey component items. Note
that some context boxes are posted on the College Navigator Website, which is the college search tool offered by
NCES. NCES will review entries in these context boxes for applicability and appropriateness before posting them on the
College Navigator Website; institutions should check grammar and spelling of their entries.
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Coverage
The Outcome Measures component collects data from degree-granting institutions on the following degree/certificateseeking undergraduate student cohorts and subcohorts:
• First-time, full-time entering students (FTFT)
◦
Pell Grant recipients
◦
Non-Pell Grant recipients
• First-time, part-time entering students (FTPT)
◦
Pell Grant recipients
◦
Non-Pell Grant recipients
• Non-first-time, full-time entering students (NFTFT)
◦
Pell Grant recipients
◦
Non-Pell Grant recipients
• Non-first-time, part-time entering students (NFTPT)
◦
Pell Grant recipients
◦
Non-Pell Grant recipients
Each of the four cohorts will be calculated from the reported Pell Grant and Non-Pell Grant recipient subcohorts.

Who to Include in the Cohorts
All degree/certificate-seeking undergraduate students entering the institution (during the 12-month period as
described in the "Reporting Period Covered" section above) should be reported in one of the subcohorts. All institutions
will report using a full-year cohort, which counts all students who entered the institution between July 1, 2010 and
June 30, 2011 (i.e., the coverage cohort year). For academic reporting institutions, report students who were enrolled
through the term's Census Date for enrollment purposes. For program/hybrid reporting institutions, report students
who were enrolled for at least 15 days in a program of up to, and including, one year in length, or 30 days in a
program of greater than one year in length.
Students must be enrolled in courses creditable toward a degree, diploma, certificate, or other recognized
postsecondary credential. Include students enrolled in courses that are part of a vocational or occupational program, 
INCLUDING those enrolled in off-campus centers and those enrolled in distance learning/home study programs.
Be sure to include students taking remedial courses if the student is considered degree-seeking for the purpose of
student financial aid determination.
A student who is designated as a member of a cohort remains in that cohort, even if the student:
• Started as either a full-time or part-time student and later changes enrollment intensity.
• Transfers to another institution.
• Drops out of the institution.
• Stops out of the institution.
• Has not fulfilled the institution's requirements to receive a degree or certificate.
• Went on a study abroad program the first year upon entering the institution.

Who to Exclude from the Cohort
DO NOT include students in the cohort who are:
• Enrolled exclusively in courses not creditable toward a recognized postsecondary credential or the completion
of a vocational program.
• Exclusively taking Continuing Education Units (CEUs).
• Exclusively auditing classes.
• Foreign students who are only taking coursework at a host institution (e.g., an American institution overseas),
if these students are not enrolled at a U.S. institution.
• Students in Experimental Pell Programs 
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Where to Get Help with Reporting
IPEDS Help Desk
Phone: (877) 225-2568
E-mail: [email protected]

Web Tutorials
You can consult the IPEDS Website's Trainings & Outreach page which contains several tutorials on IPEDS data
collection, a self-paced overview of IPEDS tools, and other valuable resources.

IPEDS Resource Page
The IPEDS Website's Reporting Tools page contains frequently asked questions, a link to data tip sheets, tutorials,
taxonomies, information centers (e.g., academic libraries, average net price, human resources, race/ethnicity, etc.),
and other valuable information.
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Where the Reported Data Will Appear
Data collected through IPEDS will be accessible at the institution and aggregate levels.
At the institution-level, data will appear in the:
• College Navigator Website
• IPEDS Data Center
• IPEDS Data Feedback Reports
• College Affordability and Transparency Center Website
At the aggregate-level, data will appear in:
• IPEDS First Looks
• IPEDS Table Library
• IPEDS Data Feedback Reports
• The Digest of Education Statistics
• The Condition of Education
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Reporting Instructions
A. Establishing Cohorts

OM has four cohorts: FTFT, FTPT, NFTFT, and NFTPT. OM also has eight subcohorts
based on a student's Pell Grant recipient status. Students are reported only once in one
of the subcohorts.
1. Report on a Full Year Cohort
1.
Regardless of reporting type (i.e., academic, program, or hybrid), all institutions will report to OM using a fullyear cohort of students. Do not use a fall cohort. Entering students are identified as those students who
entered the institution between July 1, 2010 and June 30, 2011 - the coverage cohort year.
2.
Determine if a student enters the OM cohort year based on official enrollment procedures. For academic
reporters, include undergraduate students who were enrolled in your institution's official census date for their
entering term (i.e., semester or quarter). For program/hybrid reporters, report students who were enrolled for
at least 15 days in a program of up to, and including, one year in length, or 30 days in a program of greater
than one year in length.
2. Determining Attendance Level
1.
The cohort attendance level of students is determined on the first full term (i.e., semester or quarter) at entry.
For example, if a transfer-in student entered an institution in the Spring term of the coverage cohort year as
part-time, this student should be in OM's part-time, non-first-time cohort.
2.
Degree/certificate-seeking undergraduate students who take a summer session preceding the start of OM
coverage cohort year (July 1, 2010 and June 30, 2011) should be reported in the full year 2010-11 cohort. The
cohort attendance level of a summer session student is determined by that student's immediate full-term
enrollment. For example, a first-time student takes a summer session that starts May 31, 2009 and enrolls the
following fall term as a full-time student. This student should be in OM's full-time, first-time cohort.
3. Pell Grant and Non-Pell Grant Recipient Subcohorts
1.
Each OM cohort (FTFT, FTPT, NFTFT, and NFTPT) has two subcohorts of Pell Grant and Non-Pell Grant
recipients. For each subcohort, report the number of students that received a Pell Grant and those that did not
receive a Pell Grant (i.e., Non-Pell Grant recipients).
2.
Students with disbursed Pell Grants during the OM coverage cohort year of July 1, 2010 and June 30, 2011
are reported in a Pell Grant subcohort.
3.
Students who did not receive a disbursed Pell Grant during the cohort coverage period, but received a Pell
Grant after the coverage cohort year (i.e., July 1, 2011 to August 31, 2018) are excluded from a Pell Grant
subcohort. Report these students in a Non-Pell Grant subcohort.
4.
Students, who were awarded but not disbursed a Pell Grant during the coverage cohort year, should be
excluded from a Pell Grant subcohort, and reported in a Non-Pell Grant subcohort.
5.
Students, who receive any other forms of student aid, but no Pell Grant during the coverage cohort year,
should be reported in the Non-Pell Grant subcohort.

4. Exclusions to the 2010-11 Cohort (from entry through August 31, 2018)

Institutions may choose to exclude students who left your institution after the point of
entry through August 31, 2018 for one of the following allowable reasons:
1.
2.
3.
4.

The student is deceased or is permanently disabled and thus unable to return to school.
The student left school to serve in the armed forces or was called to active duty. (DO NOT include students
already in the military who transfer to another duty station.)
The student left school to serve with a foreign aid service of the Federal Government, such as the Peace Corps.
The student left school to serve on an official church mission.

NOTE: Students who leave the institution for one of the reasons noted in 2, 3, or 4
above, but return before the status date of August 31, 2018, may be subtracted from
the cohort. Review FAQ #12 for more information on OM exclusions.
5. Adjusted 2010-11 Cohort
For each cohort and subcohort, the adjusted cohort is calculated by subtracting the
"Exclusions to 2009-10 cohort" from the "2010-11 cohort".
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B. Award Status at Four Years
For each subcohort of degree/certificate-seeking undergraduate students, report the number of students that received
an award by four years after entering your institution.
All students entering in the 2010-11 full-year cohort should be reported in one of the eight subcohorts. Report each
student only once.
The adjusted 2010-11 Cohort has been brought forward to this screen from the "Establishing Cohorts" screen. The
adjusted cohort is calculated by subtracting the eight-year exclusions from the 2010-11 cohort.
Number of students conferred an award by your institution (highest award through August 31,
2014): From the adjusted 2010-11 cohort, report the number of degree/certificate-seeking undergraduate students
who earned an award (i.e., certificates, associate's or bachelor's) by four years after entry for each subcohort. If a
student earned multiple awards, count the student once and report the highest award conferred to the student by the
status point (August 31, 2014).
Include non-degree awards in the "certificates" column. Report the highest award conferred by your institution at the
four-year status point even if the students are still enrolled at your institution or have transferred to another
institution. DO NOT include graduate awards conferred to undergraduate students.
Total number of adjusted cohort that received an award from your institution: This column will calculate total
number of highest awards conferred by your institution by the four-year status point (August 31, 2014). 
Percent of adjusted cohort that received an award from your institution by August 31, 2014: This column
will calculate the proportion of entering students who received an award from your institution for each adjusted
subcohort. This four-year award rate is derived from the Total number of adjusted cohort that received an award from
your institution divided by Adjusted 2010-11 Cohort.
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C. Award Status at Six Years
For each subcohort of degree/certificate-seeking undergraduate students, report the number of students that received
an award by six years after entering your institution.
All students entering in the 2010-11 full-year cohort should be reported in one of the eight subcohorts. Report each
student only once.
The adjusted 2010-11 Cohort has been brought forward to this screen from the "Establishing Cohorts" screen. The
adjusted cohort is calculated by subtracting the eight-year exclusions from the 2010-11 cohort.

Number of students conferred an award by your institution (highest award through August 31,
2016): From the adjusted 2010-11 cohort, report the number of degree/certificate-seeking undergraduate students
who earned an award (i.e., certificates, associate's or bachelor's) by six years after entry for each subcohort. If a
student earned multiple awards, count the student once and report the highest award conferred to the student by the
status point (August 31, 2016).
Include non-degree awards in the "certificates" column. Report the highest award conferred by your institution at the 6
-year status point even if the students are still enrolled at your institution or have transferred to another
institution. DO NOT include graduate awards conferred to undergraduate students.
Total number of adjusted cohort that received an award from your institution: This column will calculate total
number of highest awards conferred by your institution by the six-year status point (August 31, 2016). 
Percent of adjusted cohort that received an award from your institution by August 31, 2016: This column
will calculate the proportion of entering students who received an award from your institution for each adjusted
subcohort. This six-year award rate is derived from the Total number of adjusted cohort that received an award from
your institution divided by Adjusted 2010-11 Cohort.
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D. Award and Enrollment Status at Eight Years
1. Award Status at Eight Years After Entry
For each subcohort of degree/certificate-seeking undergraduate students, report the number of students that received
an award by eight years after entering your institution.
All students entering in 2010-11 full-year cohort should be reported in one of the eight subcohorts. Report each
student only once.
The adjusted 2010-11 Cohort has been brought forward to this screen from the "Establishing Cohorts" screen. The
adjusted cohort is calculated by subtracting the eight-year exclusions from the 2010-11 cohort.
Number of students conferred an award by your institution (highest award through August 31,
2018: From the adjusted 2010-11 cohort, report the number of degree/certificate-seeking undergraduate students
who earned an award (i.e., certificates, associate's or bachelor's) by eight years after entry for each subcohort. If a
student earned multiple awards, count the student once and report the highest award conferred to the student by the
status point (August 31, 2018).
Include non-degree awards in the "certificates" column. Report the highest award conferred by your institution at the
eight-year status point even if the students are still enrolled at your institution or have transferred to another
institution. DO NOT include graduate awards conferred to undergraduate students.
Total number of adjusted cohort that received an award from your institution: This column will calculate total
number of highest awards conferred by your institution by the eight-year status point (August 31, 2018). 
Percent of adjusted cohort that received an award from your institution by August 31, 2018: This column
will calculate the proportion of entering students who received an award from your institution for each adjusted
subcohort. This eight-year award rate is derived from the Total number of adjusted cohort that received an award
from your institution divided by Adjusted 2010-11 Cohort.

2. Enrollment Status at Eight Years After Entry
For the remaining students in your adjusted subcohorts who have not earned an award from your institution by August
31, 2018, report each of these students in the one of the enrollment status columns.
Number of students who did not receive an award from your institution (from entry through August 31,
2018):
Number still enrolled at your institution: Report the number of students still enrolled at your institution as of
August 31, 2018. Do not include any students who have received an award by August 31, 2018. You may include
students who you know are enrolling at your institution in the fall term immediately following August 31, 2018.    
Number who enrolled at another institution after leaving your institution: Report the total number of students
who transferred out of your institution without an award (i.e., a degree, diploma, certificate, or other recognized
postsecondary credential) and enrolled in another institution at any time from point of entry through August 31, 2018. 
You may include students who you know are enrolling at the other institution in the fall term immediately following 
August 31, 2018. Only include students for whom you have confirmed subsequent enrollment.
Number of students whose subsequent enrollment status is unknown: This column will be calculated by
subtracting the sum of the Number still enrolled at your institution, the Number who enrolled at another institution
after leaving your institution, and the Total number of adjusted cohort that received an award from your institution
(through August 31, 2018) from the Adjusted 2010-11 cohort.

Total number of students who did not receive an award from your institution: The total number of students
who did not receive an award by August 31, 2018 will be calculated by summing three columns: Number still enrolled
at your institution, Number who enrolled at another institution after leaving your institution, and Number of students
whose subsequent enrollment status is unknown.
Percent of the adjusted cohort that did not receive an award, but are still enrolled at your institution or
enrolled at another institution after leaving your institution: This column will calculate the proportion of
students who are still enrolled at your institution as of August 31, 2018, or left your institution and subsequently
enrolled at another institution. The sum of the values from the Number still enrolled at your institution and Number
who enrolled at another institution after leaving your institution are divided by Adjusted 2010-11 Cohort.
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Image description. The Integrated Postsecondary Education Data System End of image description.

IPEDS Help Desk
(877) 225-2568 or [email protected]

NCES National Center for Education Statistics

2018-19 Survey Materials > FAQ

date: 8/8/2018

Outcome Measures
Click one of the following questions to view the answer.
General
1)
Who is the best institutional representative to complete the Outcome Measures (OM) survey?
2)
Will race/ethnicity and gender be required in future years?
3)
Is the Outcome Measures survey component similar to the Student Achievement Measure (SAM) project?
OM Terminology Clarified
4)
What is a “still enrolled” degree/certificate-seeking undergraduate student?
5)
What is a “non-first-time” degree/certificate-seeking undergraduate student?
6)
Are the Outcome Measures 4-years, 6-years and 8-years status points the same as Graduation Rates’ 150% and
200% of normal time?
Cohorts
7)
Does OM have two different cohort years for 4-year and 2-year institutions in the same fashion as Graduation Rates
cohort years?
8)
Should students who enter in the spring term (semester system) or winter and spring terms (quarter system) be
included in the full-year cohort?
9)
If we are reporting on a full-year cohort that enters between July 1 and June 30 (OM coverage cohort year), what
happens if a student switches their attendance levels (e.g., full-time or part-time) during the OM coverage cohort
year?
10)
I have a group of degree-seeking undergraduate students who took a summer session in 2010. However, the start
date of the summer session was prior to Outcome Measures coverage cohort year start date of July 1. In which cohort
year should these students be reported?
11)
I have a student that attended class for a day or a short portion of the term, should this student be included in the OM
cohorts?
12)
A student qualified as an exclusion during the 8 year time period, but received an award prior to the student’s
qualification, do I exclude this student from the cohort?
Degree-granting Status
13)
If an institution was not a degree-granting institution in 2010-11, but later became a degree-granting institution, will
that institution be required to complete the Outcome Measures survey component?
Degree-seeking and Non-degree-seeking Students
14)
Should students be included in Outcome Measures cohorts if degree/certificate-seeking intent is not explicitly stated?
15)
If I am an academic year reporter, how do I report students who enter my institution as non-degree/certificateseeking students in the fall, but in the following spring term enroll as degree/certificate-seeking students? 
16)
If I am a program or hybrid reporter, how do I report students who begin at my institution as non-degree/certificateseeking students, but the following year they become degree/certificate-seeking?
17)
How do I report students who were non-degree-seeking at another institution and subsequently enrolled at my
institution as degree/certificate-seeking students?
Award Related Questions
18)
What does “award” mean?
19)
How would a student who transfers from a 4-year institution to a 2-year institution and then completes a lower-level
degree/certificate be counted? 
20)
If a student earns multiple awards at my institution, do I count the higher award?
21)
If a student transfers-in with an award from another institution, and then earns an award at my institution, which
award do I count?
22)
How do I count students seeking a second baccalaureate degree?
23)
How should I report a student who left my institution and is known to have received an award at a subsequent
institution?
24)
Does transfer-prep count as an award?
25)
Can stackable credentials count as an award?
26)
Can institutions report graduate levels awards in OM?
27)
Which award is higher between a certificate that is more than 2 years, but less than 4 years or an Associate’s degree?
Counting Transfer-in and Transfer-out Students
28)
How should I count transfer-in students?
29)
Won’t there be double counting of a student if two institutions are counting the same student who earned an award?  
30)
Are first-time or non-first-time students who transfer-out to another institution included in the non-first-time entering
cohort of the transfer-in institution?
31)
How do I report a degree-seeking student who starts out at my institution, transfers to another institution, but then
returns to my institution within the 8-year timeframe?
32)
Are institutions required to report transfer-out undergraduate students?
Students Without a High School Diploma or Equivalent
33)

How do I count students in a dual enrollment program? What about students who received early admissions to my
institution?
34)
How do I count adult learners who do not have a high school diploma or equivalent, but are certificate-seeking
students taking credit-bearing undergraduate courses?
Tracking Subsequent Enrollment
35)
Are institutions required to subscribe to the National Student Clearinghouse (NSC) in order to obtain data needed to
report the number of students that subsequently enrolled at another institution? 
36)
Can social media be used to confirm the enrollment at subsequent institutions?
37)
What other resources are available to help me report on subsequent enrollment?
Subcohorts: Pell-Grant and Non-Pell Grant Recipients
38)
Who is considered a “recipient” of a Pell Grant?
39)
How are Pell Grant recipients reported in OM subcohorts?
40)
What is a Non-Pell Grant recipient? What if I have students that did not get a Pell Grant, but received other forms of
student aid?
41)
Should my institution, which is participating as an experimental site, report high school students who have received a
Pell Grant while taking college coursework?
42)
For transfer-in students, do I need to track their Pell Grant awards prior to entering my institution (i.e., the Pell Grant
was awarded by another institution)?

Answers:
General
1)
Who is the best institutional representative to complete the Outcome Measures (OM) survey?

The individual who completes the Graduation Rates (GR), Graduation Rates 200 (GR200), Completions (C), and
Student Financial Aid (SFA) survey components may be the best person to complete the Outcome Measures survey.
This individual will most likely have to work closely with the registrar officers, enrollment managers, and student
financial aid administrators.
Back to top
2)
Will race/ethnicity and gender be required in future years?

There are currently no plans to collect race/ethnicity and gender for Outcome Measures.
Back to top
3)
Is the Outcome Measures survey component similar to the Student Achievement Measure (SAM) project?

OM is similar to SAM in that both have the same goal of measuring postsecondary success and progression of
undergraduate students. However, the methodologies used to measure the outcomes are different. First, OM is part of
the mandatory IPEDS collection compared to SAM’s voluntary participation. Second, OM has 4 cohorts with 8
subcohorts and SAM has up to 7 cohorts. Lastly, the time points for SAM varies depending on the cohorts compared to
OM’s use of a standard 4-year, 6-year and 8-year time points for all cohorts. For more information on SAM,
see http://www.studentachievementmeasure.org/resources.
Back to top
OM Terminology Clarified
4)
What is a “still enrolled” degree/certificate-seeking undergraduate student?

For academic year reporters, a degree/certificate-seeking undergraduate student who is actively enrolled for credit at
the institution during the most recent term (spring or summer) is considered still enrolled. For program and hybrid
reporters, a still enrolled degree/certificate-seeking undergraduate is an undergraduate student who was enrolled for
credit during the previous year.
Back to top
5)
What is a “non-first-time” degree/certificate-seeking undergraduate student?

A non-first-time degree/certificate undergraduate student is new to your institution, but has prior postsecondary
experience. This term will most likely refer to students who transferred-in during the entry year of the cohort. Transfer
-in students may enter with or without credit.
Back to top
6)
Are the Outcome Measures 4-years, 6-years and 8-years status points the same as Graduation Rates’
150% and 200% of normal time?

No, these are not the same. Graduation rates of 100%, 150%, and 200% of normal time are accumulated progress of
time-to-degree. The 4-years, 6-years, and 8-years up-to-the-specified date snapshots used in OM provide the status
of awards and enrollment at 4-, 6-, and 8-years after a cohort enters the institution. More specifically, OM counts the
highest award conferred regardless of the length of time it took the student to complete the program relative to the
“normal” time to complete. OM requires institutions to report the award/enrollment status for the student cohorts, and
there are no specific reporting requirements as to how quickly an award must be earned. Do not equate or use
Graduation Rates’ “normal time to degree” as the same period of time for Outcome Measures’ 4-, 6-, and 8-years
status points.
Back to top
Cohorts
7)
Does OM have two different cohort years for 4-year and 2-year institutions in the same fashion as
Graduation Rates cohort years?

No. OM has only one cohort year for both 2-year and 4-year institutions. Furthermore, the OM survey forms for 2-year
and 4-year institutions are the same. For the 2018-19 collection year, all degree-granting institutions, regardless of
institution level, will report on undergraduate students who entered their institutions during the full year of July 1,
2010 - June 30, 2011. All institutions will report on a full-year cohort.
Back to top
8)
Should students who enter in the spring term (semester system) or winter and spring terms (quarter
system) be included in the full-year cohort?

9)

10)

Yes, these students must be included in a full-year cohort reporting if they entered anytime between the July 1, 2010
- June 30, 2011 cohort year.
Back to top
If we are reporting on a full-year cohort that enters between July 1 and June 30 (OM coverage cohort
year), what happens if a student switches their attendance levels (e.g., full-time or part-time) during the
OM coverage cohort year?
The attendance level is determined upon entering the institution. The student remains in the cohort even if there is a
change in attendance levels in subsequent terms or years.
Back to top
I have a group of degree-seeking undergraduate students who took a summer session in 2010. However,
the start date of the summer session was prior to Outcome Measures coverage cohort year start date of
July 1. In which cohort year should these students be reported?
For the 2010-11 cohort(s), institutions should include students who entered between July 1, 2010 - June 30, 2011.

For students who start in the summer, and if summer is NOT a "full" term, they should be treated based on guidance
in the FAQs. OM cohorts should be accurate based on a student's "normal" attendance intensity and not based on a
partial summer term, which is not a full term.
  1) If a student starts in the summer of 2010 (prior to July 1), and they do NOT enroll in any additional terms in 2010
-11, they are not included in the July 1, 2010 - June 30, 2011 because they would have been included in the prior OM
cohort year).
  2) If a student starts in the summer of 2010 (prior to July 1 or after July 1), the summer term is not a "full term,"
and the student continues enrollment beyond summer, the institution should use the next "full" term (e.g., Fall) to
determine if the student is full-time or part-time, and the student should be included in the 2010-11 cohort.
  3) If a student starts in the summer of 2010 (after July 1), and they do NOT enroll in any additional terms in 201011, they are still included in the 2010-11 cohort, at the enrollment level (full-time or part-time) in which they were
enrolled during the summer.
Back to top
11)
I have a student that attended class for a day or a short portion of the term, should this student be
included in the OM cohorts?

At entry of the first full term (i.e., Fall semester or quarter), report these students if they have met your institution’s
official Census Date for being counted in enrollment, otherwise they should be excluded.
Back to top
12)
A student qualified as an exclusion during the 8 year time period, but received an award prior to the
student’s qualification, do I exclude this student from the cohort?

Per the OM instructions on exclusions, institutions may choose to exclude students if they meet one of the allowable
reasons: student is deceased or permanently and totally disabled, student left to serve in the armed forces or was
called to active duty, student left to serve in a foreign aid service, or student left to serve on an official church
mission. NCES recommends that institutions do NOT exclude students who had already earned an award because such
information could better inform the public of an institution’s completion rate. However, an institution may choose to
exclude such a student.
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Degree-granting Status
13)
If an institution was not a degree-granting institution in 2010-11, but later became a degree-granting
institution, will that institution be required to complete the Outcome Measures survey component?

Yes. All degree-granting institutions are required to complete the OM survey component, including those that were
non-degree-granting in 2010-11.
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Degree-seeking and Non-degree-seeking Students
14)
Should students be included in Outcome Measures cohorts if degree/certificate-seeking intent is not
explicitly stated?

The institution should try to determine, to the greatest extent possible, whether the student is degree/certificateseeking. For example, students must be degree/certificate-seeking to receive federal student aid. Students who are
eligible for federal student aid but decide not to receive aid are still considered degree/certificate-seeking and should
be included in the appropriate Outcome Measures cohort. Students who are not eligible for federal student aid and
who have not clearly stated their degree/certificate-seeking intent should be excluded from OM.
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15)
If I am an academic year reporter, how do I report students who enter my institution as nondegree/certificate-seeking students in the fall, but in the following spring term enroll as
degree/certificate-seeking students?

Include these students in your OM cohort because these students became degree/certificate-seeking at some point
during the full-year cohort of July 1, 2010 - June 30, 2011.
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16)
If I am a program or hybrid reporter, how do I report students who begin at my institution as nondegree/certificate-seeking students, but the following year they become degree/certificate-seeking?

For program or hybrid reporters, if during the OM coverage cohort year (July 1, 2010 - June 30, 2011) these students
become degree/certificate-seeking students, include these students in the OM cohorts. If the students become
degree/certificate-seeking after June 30, 2011, they should not be included in the 2010-11 cohort. Instead, include
these students in the next OM cohort year for the next IPEDS collection cycle.
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17)
How do I report students who were non-degree-seeking at another institution and subsequently enrolled
at my institution as degree/certificate-seeking students?

Because these students entered your institution as degree/certificate-seeking, these students should be included in
your institution’s OM reporting in one of the non-first-time cohorts.
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Award Related Questions
18)
What does “award” mean?
An award can be a degree (e.g., Associate's or Bachelor's), diploma, certificate or other recognized postsecondary
credential conferred by the reporting institution that would be included on the IPEDS Completions Survey. For OM
reporting purposes, an award does not mean financial aid award.
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19)
How would a student who transfers from a 4-year institution to a 2-year institution and then completes a
lower-level degree/certificate be counted?
The 4-year institution would report this student from the appropriate OM subcohort as having left their institution
without an award and subsequently enrolled at another institution. The 2-year institution would place this student in
one of the non-first-time entering subcohorts and report the student’s highest award conferred by the institution over
the three status points.
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20)
If a student earns multiple awards at my institution, do I count the higher award?
Yes, count the highest award received for each status point (i.e., four years, six years, and eight years). Regardless of
whether the student earns multiple awards at your institution, only one award is reported per student, per status
point. For example, if a student earned a certificate and Associate’s degree by the end of four years, the institution
would report only the Associate’s degree. If the same student continues enrollment at the institution and earns a
Bachelor’s degree by year seven, the institution would report the Associate’s degree at the six-year status point, but
the Bachelor’s degree at the eight-year status point. The certificate award is never reported to OM in this example
because it was not the highest award earned at any status point.
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21)
If a student transfers-in with an award from another institution, and then earns an award at my
institution, which award do I count?
Do not count awards conferred from another institution. Institutions should only report the awards conferred by their
own institution.
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22)
How do I count students seeking a second baccalaureate degree?
The answer depends on whether the student is seeking the second baccalaureate at the same institution or a different
institution.
If the student is seeking a second baccalaureate at the same institution (Fall Enrollment counts these students as
“continuing students”), do not reset the time period for this student or place him/her in a new cohort. OM wants to
know when these students received their highest award (degree/certificate) at the same institution over a span of 8
years; therefore, the first baccalaureate would be reported, but not the second baccalaureate. Read another FAQ in
"Award Related Questions" section regarding students earning multiple awards at the same institution.
If the student is seeking a second baccalaureate at a different institution from where the student received his/her first
baccalaureate (Fall Enrollment counts these students as “transfer-in students”), then report these students as
degree/certificate-seeking, non-first-time entering students (either full-time or part-time by Pell Grant status). These
students have prior postsecondary experience, but are seeking a degree/certificate at the different institution.

23)

24)

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How should I report a student who left my institution and is known to have received an award at a
subsequent institution?
At the 8-year status point, report such students in the “did not receive an award from your institution, but enrolled at
another institution after leaving your institution" column. If your institution did not confer the award, your institution
cannot report the award.
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Does transfer-prep count as an award?
Yes. As is also the case with the Graduation Rates component, the OM component has a provision that allows
institutions to count students who have successfully completed a transfer-preparatory program as having received an
award.
SPECIAL NOTE: In order to resolve a potential conflict between transfers-out and the mission of particular programs to
prepare students for transfer to other institutions, institutions may count as completers those students who have
successfully completed a transfer-preparatory program.

25)

A transfer-preparatory program is defined in 34 CFR Student Assistance General Provisions, Section 668.8(b)(1)(ii), as
“the successful completion of at least a 2-year program that is acceptable for full credit toward a bachelor’s degree
and qualifies a student for admission into the third year of a bachelor’s degree program.” The Secretary considers
transfer-prep the equivalent of an associate’s degree, thus completers of transfer-preparatory programs (although
these students do not receive a recognized postsecondary credential ) should be counted as having received an 
associate's degree for purposes of OM.
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Can stackable credentials count as an award?

Yes, stackable credentials can be counted, as long as the credentials meet the definition of an award. According to the
Department of Labor, stackable credentials are “a sequence of credentials that can be accumulated over time to build
up an individual’s qualifications and help them to move along a career pathway or up a career ladder to different and
potentially higher-payer jobs” (Source: TEGL 15-10, www.doleta.gov). Educause (Jan 27, 2014) explains these
credentials as an institution-designed “pathway for students to acquire credentials along a trajectory that can lead to a
baccalaureate and beyond but that has exit and entry points designed in a way to allow students to pick up wherever
they left off en route to the next level of achievement.”
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26)
Can institutions report graduate levels awards in OM?

No. Institutions shall not report graduate level awards, including post-baccalaureate certificates, in OM. However,
institutions that enroll undergraduates in a graduate program that requires 2 or 3 years of undergraduate work at
their institution before being accepted into the graduate program (e.g., a Pharm.D. program) can count the 2 or 3
years of undergraduate work as the equivalent to an undergraduate certificate award.
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27)
Which award is higher between a certificate that is more than 2 years, but less than 4 years or an
Associate’s degree?

In this example, Associate’s degree is the higher award. The hierarchy of awards (from lowest to highest) is
certificates, associate’s degree, and bachelor’s degree. For purposes of OM reporting, all certificates levels (i.e., less
than 1 year; at least 1 year but less than 2 years; and at least 2 years, but less than 4 years) are aggregated
together into the certificates reporting column.
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Counting Transfer-in and Transfer-out Students
28)
How should I count transfer-in students?

At your institution, transfer-in students should be counted as non-first-time entering students in either a full-time or
part-time cohort. The progress of transfer-in students should be tracked at the 4-, 6-, and 8-years after entering your
institution.
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29)
Won’t there be double counting of a student if two institutions are counting the same student who earned
an award?

Not necessarily. Institutions should report only awards conferred by their institution. Students who transfer into your
institution and receive an award from your institution within the reporting period should be reported only by your
institution. While there could be double counting, the institution sending the student to your institution would report
the student only as a “student who enrolled at another institution after leaving your institution.” Thus, the same
student should not appear in the same cohort and outcome category for both institutions.
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30)
Are first-time or non-first-time students who transfer-out to another institution included in the non-firsttime entering cohort of the transfer-in institution?

Yes. If first-time or non-first-time students transfer into your institution and have never been previously enrolled in
your institution, you should report them in the appropriate non-first-time entering subcohort.
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31)
How do I report a degree-seeking student who starts out at my institution, transfers to another
institution, but then returns to my institution within the 8-year timeframe?

Students should be counted in their original cohort only. If the student subsequently enrolls in another institution and
returns to your institution within the reporting 8-year timeframe, the student should remain in their original cohort
and should be reported in one of the two categories: 1) did not receive an award and still enrolled at your institution
or 2) received an award from your institution.
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32)
Are institutions required to report transfer-out undergraduate students?

Yes. Institutions are required to report transfer-out undergraduate students to the OM survey component, regardless
if the institution has transfer-preparation as part of its mission. Unlike the Graduation Rates (GR) survey component,
which is governed by the Student-Right-to-Know-Act, OM does not differentiate between institutions that do, or do
not, have a transfer-preparation in their mission.
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Students Without a High School Diploma or Equivalent
33)
How do I count students in a dual enrollment program? What about students who received early
admissions to my institution?

Students who do not have a high school diploma or equivalent, but are enrolled in a high school diploma or equivalent
program while taking college-credit coursework, are considered “non-degree-seeking” students. After the students
have earned their high school diploma or equivalent, and subsequently enroll at a postsecondary institution, they are
then considered “first-time” students. This guidance is the same for early-admission students. Until the high school
student has received a high school diploma or equivalent, the student is not considered degree-seeking and is not
included in any of the OM cohorts. In other words, these students do not enter an Outcome Measures cohort until
after earning their high school diploma or equivalent.
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34)
How do I count adult learners who do not have a high school diploma or equivalent, but are certificateseeking students taking credit-bearing undergraduate courses?

Students, who are enrolled in college-credit coursework, but have not earned a high school diploma or its equivalent
and do not plan on earning a high school diploma or its equivalent, should be included in OM if they are
degree/certificate-seeking students.
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Tracking Subsequent Enrollment
35)

Are institutions required to subscribe to the National Student Clearinghouse (NSC) in order to obtain data
needed to report the number of students that subsequently enrolled at another institution?

IPEDS neither requires nor endorses institutions to subscribe to the NSC or any other third-party organization to help
with reporting. However, IPEDS realizes that fee-based services can facilitate an institution’s reporting of the Outcome
Measures survey component.
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36)
Can social media be used to confirm the enrollment at subsequent institutions?

Yes, however IPEDS neither requires nor endorses the use of social media (e.g., LinkedIn), which may help with OM
reporting of enrollment at subsequent institutions. IPEDS strongly encourages institutions to use additional methods,
such as alumni surveys, to verify and confirm subsequent enrollment. 
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37)
What other resources are available to help me report on subsequent enrollment?

For institutions that report student unit-record data to a coordinated-system office (e.g., coordinating board, system
office, state department of higher education, board of regents/trustees, etc.), those offices may be a resource to help
identify subsequent enrollment at another institution within that coordinated system.
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Subcohorts: Pell-Grant and Non-Pell Grant Recipients
38)
Who is considered a “recipient” of a Pell Grant?

For the purposes of OM reporting, a Pell Grant recipient is a student who received a Pell which was also partially or
fully disbursed upon entry (July 1, 2010 - June 30, 2011).
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39)
How are Pell Grant recipients reported in OM subcohorts?

Noting that the OM cohort coverage period is July 1, 2010 - June 30, 2011, if at any time during the OM 2010-11
cohort year a student received a disbursed Pell Grant, this student should be counted in a Pell Grant subcohort. Do not
include students in the Pell Grant subcohort if the student did not receive a Pell Grant during the OM cohort year, but
received a Pell Grant subsequent to the OM 2010-11 cohort year. If a Pell Grant recipient does not continue to receive
disbursed Pell Grants after the OM cohort year, the student remains in the OM Pell Grant subcohort because the
student had a Pell Grant disbursed during the OM cohort year.

40)

41)

42)

If a student received a Pell Grant as well as additional forms of student aid (i.e., Stafford/Direct loans, state or
institutional loans/grant aid, scholarships, third party loans etc.) during the OM cohort year, this student should still be
included in OM’s Pell Grant recipient subcohort.
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What is a Non-Pell Grant recipient? What if I have students that did not get a Pell Grant, but received
other forms of student aid?
For purposes of OM reporting, Non-Pell Grant recipients are students that did not receive a disbursed Pell Grant during
the OM  2010-11 cohort year. Also, students that did not receive a Pell Grant during the OM cohort year, but received
other types of student aid (i.e., Stafford loans, state loans or grants, institutional grants, scholarships, or third-party
loans) would be reported in one of the Non-Pell Grant recipient subcohorts.
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Should my institution, which is participating as an experimental site, report high school students who
have received a Pell Grant while taking college coursework?
If your institution is participating in the Pell Grant for high school students experimental site program, exclude these
students from the OM reporting.
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For transfer-in students, do I need to track their Pell Grant awards prior to entering my institution (i.e.,
the Pell Grant was awarded by another institution)?
No. Tracking of the Pell Grant awards prior to entry at your institution is not necessary for OM reporting purposes.
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