Hazardous Materials Incidents Reports

Forms and Documents

Forms and supporting documents for this ICR

Document	Type	Status	Availability
60 Day Notice (85 FR 2809).pdf	Supplementary Document	Uploaded 2020-04-14	Available
30 Day Notice (85 FR 20806].pdf	Supplementary Document	Uploaded 2020-04-14	Available
2137-0039 Renewal 04.03.20.docx	Supplementary Document	Uploaded 2020-04-03	Available
2137-0039 Renewal 04.13.20.docx	Supporting Statement A	Uploaded 2020-04-13	Available
5800.1 Reporting Instructions.pdf	Supplementary Document	Uploaded 2017-06-15	Available
HAZMAT Incident Reporting Form.pdf	Supplementary Document	Uploaded 2017-06-15	Available

IC Document Collections

Information collection document groups

IC ID	Collection	Type	Status	Form
26730	Hazardous Materials Incidents Reports		Modified
241129	Telephone Notifications		New

ICR Details

OMB Control No: 2137-0039	ICR Reference No: 202004-2137-004
Status: Active	Previous ICR Reference No: 201612-2137-001
Agency/Subagency: DOT/PHMSA	Agency Tracking No: 2137-0039 Renewal
Title: Hazardous Materials Incidents Reports
Type of Information Collection: Extension without change of a currently approved collection	Common Form ICR:  No
Type of Review Request: Regular
OIRA Conclusion Action: Approved without change	Conclusion Date: 07/01/2020
	Date Received in OIRA: 04/16/2020
Terms of Clearance:

table that charts list comparision

	Inventory as of this Action	Requested	Previously Approved
Expiration Date	07/31/2023	36 Months From Approved	06/30/2020
Responses	20,891	0	17,810
Time Burden (Hours)	18,921	0	23,746
Cost Burden (Dollars)	0	0	0

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Abstract: The information collections request (ICRs) within this OMB control number are mandatory for reporting incidents involving hazardous materials. Any entity involved in the transportation of hazardous materials will be most likely to respond to these ICRs. This OMB control number includes only reporting requests. These ICRs are typically conducted on an as-needed basis. The information in these ICRs consist of calling the National Response Center (NRC) and filing incident reporting forms with PHMSA. The purpose of these ICRs are to inform PHMSA of any incident involving the transportation of hazardous materials. Revisions to the ICRs within this control number were due to PHMSA going from one broad ICR to several ICRs in order to more accurately quantify the burdens under this OMB control number. During PHMSA’s review of the burden, it was noted that historically the information collections were grouped into a single collection. Following this review, PHMSA has adjusted this burden to two different information collections. Because of this adjustment, there has been a change to the number of respondents and responses and a slight change to the number of annual burden hours due to a better accounting of current burden hours.

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Authorizing Statute(s): US Code: 49 USC 5101-5127 Name of Law: Hazardous Materials Regulations (HMR: 49 CFR 171-180)
  

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	85 FR 2809	01/16/2020
30-day Notice:	Federal Register Citation:	Citation Date:
	85 FR 20806	04/14/2020
Did the Agency receive public comments on this ICR? No

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Number of Information Collection (IC) in this ICR: 2

table that charts list of burden

IC Title	Form No.	Form Name
Hazardous Materials Incidents Reports
Telephone Notifications

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ICR Summary of Burden

table that charts list of burden

	Total Approved	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	20,891	17,810	0	0	3,081	0
Annual Time Burden (Hours)	18,921	23,746	0	0	-4,825	0
Annual Cost Burden (Dollars)	0	0	0	0	0	0

Burden increases because of Program Change due to Agency Discretion: No

Burden Increase Due to:

Burden decreases because of Program Change due to Agency Discretion: No

Burden Reduction Due to:

Short Statement: During PHMSA’s review of the burden, it was noted that historically the information collections were grouped into a single collection. Previously the burden for this information collection was approved as: Information Collection Respondents Responses Burden Hours Incident Reports 800 17,810 23,746 Following this review, PHMSA has adjusted this burden to two different information collections. Because of this adjustment and a review of the most current incident data available to PHMSA, there has been a change to the number of respondents and responses and a slight change to the amount of annual burden hours due to a better accounting of current burden hours. This information collection now appears as follows: Information Collection Respondents Responses Burden Hours Incident Reports 1,606 20,158 18,862 Telephone Notifications 733 733 59

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Annual Cost to Federal Government: $877,881

Does this IC contain surveys, censuses, or employ statistical methods? No

Does this ICR request any personally identifiable information (see OMB Circular No. A-130 for an explanation of this term)? Please consult with your agency's privacy program when making this determination.     No

Does this ICR include a form that requires a Privacy Act Statement (see 5 U.S.C. §552a(e)(3))? Please consult with your agency's privacy program when making this determination.     No

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? No

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 04/16/2020

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