Im
IM 127 Application for FY 2013 State and U_S_ Territories.mht
Community Services Block Grant (CSBG) Program Model Plan Applications
IM
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IM
127 Application for FY 2013 State and U.S. Territories August 7, 2012 =
Audience:
Community
Services Block Grants (CSBG)
Topics:
Applying
for a Grant, General,
Guidance,
Policies, and Procedures
Types:
Share
COMMUNITY
SERVICES BLOCK GRANT PROGRAM
Information
Memorandum
U.S.
Department of Health and Human Services
Administration for Children and Families
Office of Community Services
Division of State Assistance
370 L'Enfant Promenade, S.W.
Washington, D.C. 20447
Transmittal
No. 127
Date:
July 10, 2012
TO:
States and U.S. Territories
SUBJECT:
Application for Fiscal Year (FY) 2013 Community Services =
Block
Grant Program (CSBG) Funds Based on the Availability of CSBG Funds<=
/o:p>
RELATED REFERENCES:
Community Services Block Grant Act, Title VI, Subtitle B,=
of
the Omnibus Budget Reconciliation Act of 1981, Public Law 97-35, as amen=
ded;
Human Services Amendments of 1994, P.L.I03-252; the FY 1996 CSBG
Appropriation Legislation, P.L.I04-134; C.F.R. Title 45, Part 96; Coats =
Human
Services Reauthorization Act of 1998, P. L. 105-285, Department of Healt=
h and
Human Services Block Grant Regulations and Current Poverty Income Guidel=
ines.
PURPOSE:
To inform States and U.S. Territories of the CSBG applica=
tion
requirements for FY 2013. CSBG applications shall be submitted to the Of=
fice
of Community Services (OCS) by September 1, 2012 if an application which
covered two fiscal years was not submitted in the prior year.
BACKGROUND:
Under the statutory requirements of the CSBG Act, States =
and
Territories must prepare and submit an application and State plan for CS=
BG.
The State CSBG plan not only is a critical document for Federal monitori=
ng
and oversight purposes, but also provides a framework for accountability=
and
oversight at the State and Territory levels. OCS strongly encourages Sta=
tes
to use the submission of State CSBG plans as an opportunity to document =
State
standards and performance goals for CSBG resources. There is an increased
focus on performance measurement, fiscal accountability, and collaborati=
ve
community services across multiple Federal programs. OCS encourages Stat=
es
and Territories to use the CSBG plan as a tool for describing State
leadership and technical assistance approaches.
States and Territories have the option of submitting CSBG
applications annually or bi-annually (plans may cover one or two fiscal
years) either in electronic versions or official paper copy. Use of some
electronic versions, with the exception of pdf,
will require a separate submittal of the lead agency designee original
signature and certification pages.
CONTENT
OF APPLICATION:
OCS accepts CSBG applications based solely on the
determination that the application is complete. A complete CSBG applicat=
ion
includes: (1) specific assurances certified by the designee of the lead
agency; (2) a narrative State plan; (3) evidence that legislative and pu=
blic
hearing requirements were met; (4) an Annual Report; and (5) several
administrative certifications.
1.
Each
application shall contain assurances and certifications by the designee =
of
the lead agency. Assurances should contain the language precisely as it
appears in subsections 676(b)(1) through (13)=
of the
CSBG Act. Certifications must show original signatures.
2.
Evidence
that the hearing requirements were met -- include documents which confirm
that a legislative public hearing on the State plan was conducted as req=
uired
by subsection 676(a)(3) and that the plan was made available for public
inspection and review as required by 676(a)(2)(B). Legislation requires
States to conduct a legislative hearing once every three years, and publ=
ic
hearings must be held in conjunction with development of the State plan.=
3.
State
CSBG Plan Guide: A plan - a narrative description of the manner in which=
the
State will carry out the required legislative assurances. It is important
that the narrative plan addresses each of the assurances in the outlined
format entirely. Sufficient information should be included to adequately
describe the proposed use and distribution of the
CSBG 90 percent pass-through funds to be used for administrative purpose=
s,
and any funds to be used for training and technical assistance and
discretionary purposes. The plan should also include: (1) a statement of
goals and objectives, (2) information on the specific types of activitie=
s to
be supported, (3) discussion on areas and categories of individuals to be
served, and (4) an explanation on the criteria and method used for the
distribution of funds to the State's local eligible entities. Please ref=
er to
the model plan for the expected requirements.
Please review the State plan to ensure that all of the required assuranc=
es
are addressed in the outline format provided. It is advised to not assume
that any assurance is self-explanatory.
4.
5.
As
of October 1, 2001 (Federal FY 2002), all States and the local eligible
entities were required to participate in a performance measurement syste=
m.
Please provide performance measurement information to OCS as a part of y=
our
State Annual Report. State Annual Reports must be submitted by March 31,=
2013
for FY 2012 activities. The Annual Report is a narrative description of =
how
the State and the local eligible entity met its goals and objectives, as=
well
as provide information on the types of projects supported with FY 2012 C=
SBG
funds. Annual reports must contain performance measurement outcome data =
which
address the implementation of the national goals and measures. We recogn=
ize
that many State programs have different program years; however, to the e=
xtent
possible, reports should address the use and distribution of the FY 2012
allocation (CSBG grant awards received October 1,201=
1
through September 30,2012). The report should cover 12 months based on t=
he
most recent program year.
The Annual Report shall contain: (1) information on the measured perform=
ance
of the State and eligible entities in promoting self-sufficiency, family
stability, and community revitalization; (2) an accounting of the expend=
iture
of CSBG funds, including those funds spent on administrative costs by the
State and eligible entities; (3) an accounting of funds spent by the eli=
gible
entities on the direct delivery of local services; (4) information on the
number of and characteristics of CSBG clients based on data collected fr=
om
the eligible entities; (5) a summary of training and technical assistance
offered by the State to eligible entities to correct deficiencies; and (=
6)
summaries of the planned and actual uses of CSBG funds.
6.
Administrative
Requirements –Please
indicate the date of the last audit undertaken and the period for which =
the
audit covers in compliance with the Single Audit Act. Include the requir=
ed
certifications regarding Anti-Lobbying, Drug Abuse, Debarment and Suspen=
sion
and the Environmental Tobacco Smoke, also known as the Pro-Children Act
of1994, P.L. 103-227.
ADDITIONAL
INFORMATION:
The following additional information should be useful in =
the
development of your application:
Waivers
–OCS must approve waivers, in writing, before block grant funds ca=
n be
used for construction purposes (reference Section 67=
8F(a)(2)
of the CSBG Act). If a State anticipates the need for a waiver, a waiver
request may be submitted as a separate part of the FY 2013 application.
Waiver requests must be submitted to OCS by the State. If you anticipate=
the
need for a waiver request, such requests should address the requirements
referenced in Section 678F(a)(2) of the CSBG =
Act and
OCS Information Memorandum #60 dated February 6, 2002.
Proportionate
Share of Funding – States are required to prov=
ide
each eligible entity, currently in good standing within the State, its
proportionate share of any CSBG funding received by the State. A decisio=
n by
a State not to provide a proportionate share in funding to an eligible e=
ntity
will be considered as a reduction of funding under Sections 676(b)(8) and
678C of the CSBG Act and subject to the notice and hearing requirements =
set
forth therein.
Collaboration
with Faith-Based Organizations – Section =
679.
Operational Rule.
"(a) Religious Organizations Included as=
Nongovermnental Providers. - For any program carri=
ed out
by the Federal Government, or by a State or local government under this
subtitle, the government shall consider, on the same basis as other nongovermnental organizations, religious organizat=
ions to
provide the assistance under the program, so long as the program is impl=
emented
in a manner consistent with the Establishment Clause of the first amendm=
ent
of the Constitution. Neither the Federal Government nor a State or local
government receiving funds under this subtitle shall discriminate agains=
t an
organization that provides assistance under, or applies to provide assis=
tance
under, this subtitle, on the basis that the organization has a religious
character.
(b)Religious Character and Independence.
1.In
General. – A religious organizati=
on that
provides assistance under a program described in subsection (a) shall re=
tain
its religious character and control over the definition, development,
practice, and expression of its religious beliefs.
2.Additional
Safeguards. – Neither the Federal Government nor a Sta=
te or
a local government shall require a religious organization--
(a)To alter its form of internal governance, except (for
purposes of administration of the community services block grant program=
) as
provided in section 676B; or
(b)To remove religious art, icons, scripture, or other symbols; in order=
to
be eligible to provide assistance under a program described in subsection
(a).
3.Employment
Practices. – A religious organization's exemption provided un=
der
section 702 of the Civil Rights Act of 1964 (42 U.S.C. 2000e-l) regarding
employment practices shall not be affected by its participation in, or
receipt of funds from, program described in subsection (a).
(c) Limitations on Use of Funds for Certain Purposes=
. -
No funds provided directly to a religious organization to provide assist=
ance
under any program described in subsection (a) shall be expended for sect=
arian
worship, instruction, or proselytization.
(d) Fiscal Accountability. –
1.
In
General. – Except as provided in paragraph (2), any religious orga=
nization
providing assistance under any program described in subsection (a) shall=
be
subject to the same regulations as other 5 nongovernmental organizations=
to
account in accord with generally accepted accounting principles for the =
use
of such funds provided under such program.
2.
Limited
Audit. –Such organization shall segregate government funds provided
under such program into a separate account. Only the government funds sh=
all
be subject to audit by the government.
(e) Treatment of Eligible Entities and Other Intermediate
Organizations. - If an eligible entity or other organization (referred t=
o in
this subsection as an 'intermediate organization'), acting under a contr=
act,
or grant or other agreement, with the Federal Government or a State or l=
ocal
government, is given the authority under the contract or agreement to se=
lect
nongovernmental organizations to provide assistance under the programs
described in subsection (a), the intermediate organization shall have the
same duties under this section as the government."
Applications should be mailed to:
U.S. Department of Health and Human Services
Administration for Children and Families
Office of Community Services
Division of State Assistance
Attention: Community Services Block Grant Program
370 L'Enfant Promenade S.W., 5th Floor West
Washington, D.C. 20447
If providing an official paper copy, please send an origi=
nal
of the State's FY 2013 CSBG application. Electronic versions may be
forwarded. The OCS does not have adequate storage capacity in which to r=
eceive
plans via e-mail at this time. Use of some electronic versions will requ=
ire a
separate submittal of the lead agency designee original signature and
certification pages.
Current
program and fiscal staff contact information should be included with the=
State
application. If you need additional information, contact your <=
em>assigned
OCS’ CSBG Program Manager. A list which identifies your=
OCS
contact person and the respective telephone number may be found on the O=
CS
website.
&nb=
sp; =
; &=
nbsp; &nb=
sp;
__/s/________________
=
&n=
bsp; &nbs=
p; =
Jeannie Chaffin
=
&n=
bsp; &nbs=
p; =
Director
=
&n=
bsp; &nbs=
p; =
Office of Community Services
Attachments:
- Outline for Model CSBG Application
- CSBG Program Manager Listing
- Information Contact Form
- Poverty Guidelines
- Federal Certifications
August 7, 2012
Audience:
Topics:
Types:
Share
|
COMMUNITY
SERVICES BLOCK GRANT PROGRAM Information
Memorandum |
U.S.
Department of Health and Human Services |
|
|
|
Transmittal
No. 127 |
Date:
July 10, 2012 |
|
|
|
TO: |
States and U.S. Territories |
||
|
SUBJECT: |
Application for Fiscal Year (FY) 2013 Community Services =
Block
Grant Program (CSBG) Funds Based on the Availability of CSBG Funds |
||
|
RELATED REFERENCES: |
Community Services Block Grant Act, Title VI, Subtitle B,=
of
the Omnibus Budget Reconciliation Act of 1981, Public Law 97-35, as amen=
ded;
Human Services Amendments of 1994, P.L.I03-252; the FY 1996 CSBG
Appropriation Legislation, P.L.I04-134; C.F.R. Title 45, Part 96; Coats =
Human
Services Reauthorization Act of 1998, P. L. 105-285, Department of Healt=
h and
Human Services Block Grant Regulations and Current Poverty Income Guidel=
ines. |
||
|
PURPOSE: |
To inform States and U.S. Territories of the CSBG applica=
tion
requirements for FY 2013. CSBG applications shall be submitted to the Of=
fice
of Community Services (OCS) by September 1, 2012 if an application which
covered two fiscal years was not submitted in the prior year. |
||
|
BACKGROUND: |
Under the statutory requirements of the CSBG Act, States =
and
Territories must prepare and submit an application and State plan for CS=
BG.
The State CSBG plan not only is a critical document for Federal monitori=
ng
and oversight purposes, but also provides a framework for accountability=
and
oversight at the State and Territory levels. OCS strongly encourages Sta=
tes
to use the submission of State CSBG plans as an opportunity to document =
State
standards and performance goals for CSBG resources. There is an increased
focus on performance measurement, fiscal accountability, and collaborati=
ve
community services across multiple Federal programs. OCS encourages Stat=
es
and Territories to use the CSBG plan as a tool for describing State
leadership and technical assistance approaches. States and Territories have the option of submitting CSBG
applications annually or bi-annually (plans may cover one or two fiscal
years) either in electronic versions or official paper copy. Use of some
electronic versions, with the exception of pdf,
will require a separate submittal of the lead agency designee original
signature and certification pages. |
||
|
CONTENT
OF APPLICATION: |
OCS accepts CSBG applications based solely on the
determination that the application is complete. A complete CSBG applicat=
ion
includes: (1) specific assurances certified by the designee of the lead
agency; (2) a narrative State plan; (3) evidence that legislative and pu=
blic
hearing requirements were met; (4) an Annual Report; and (5) several
administrative certifications. 1.
Each
application shall contain assurances and certifications by the designee =
of
the lead agency. Assurances should contain the language precisely as it
appears in subsections 676(b)(1) through (13)=
of the
CSBG Act. Certifications must show original signatures. 2.
Evidence
that the hearing requirements were met -- include documents which confirm
that a legislative public hearing on the State plan was conducted as req=
uired
by subsection 676(a)(3) and that the plan was made available for public
inspection and review as required by 676(a)(2)(B). Legislation requires
States to conduct a legislative hearing once every three years, and publ=
ic
hearings must be held in conjunction with development of the State plan.=
3.
State
CSBG Plan Guide: A plan - a narrative description of the manner in which=
the
State will carry out the required legislative assurances. It is important
that the narrative plan addresses each of the assurances in the outlined
format entirely. Sufficient information should be included to adequately
describe the proposed use and distribution of the 4.
5.
As
of October 1, 2001 (Federal FY 2002), all States and the local eligible
entities were required to participate in a performance measurement syste=
m.
Please provide performance measurement information to OCS as a part of y=
our
State Annual Report. State Annual Reports must be submitted by March 31,=
2013
for FY 2012 activities. The Annual Report is a narrative description of =
how
the State and the local eligible entity met its goals and objectives, as=
well
as provide information on the types of projects supported with FY 2012 C=
SBG
funds. Annual reports must contain performance measurement outcome data =
which
address the implementation of the national goals and measures. We recogn=
ize
that many State programs have different program years; however, to the e=
xtent
possible, reports should address the use and distribution of the FY 2012
allocation (CSBG grant awards received October 1,201=
1
through September 30,2012). The report should cover 12 months based on t=
he
most recent program year. 6.
Administrative
Requirements –Please
indicate the date of the last audit undertaken and the period for which =
the
audit covers in compliance with the Single Audit Act. Include the requir=
ed
certifications regarding Anti-Lobbying, Drug Abuse, Debarment and Suspen=
sion
and the Environmental Tobacco Smoke, also known as the Pro-Children Act
of1994, P.L. 103-227. |
||
|
ADDITIONAL
INFORMATION: |
The following additional information should be useful in =
the
development of your application: Waivers
–OCS must approve waivers, in writing, before block grant funds ca=
n be
used for construction purposes (reference Section 67=
8F(a)(2)
of the CSBG Act). If a State anticipates the need for a waiver, a waiver
request may be submitted as a separate part of the FY 2013 application.
Waiver requests must be submitted to OCS by the State. If you anticipate=
the
need for a waiver request, such requests should address the requirements
referenced in Section 678F(a)(2) of the CSBG =
Act and
OCS Information Memorandum #60 dated February 6, 2002. Proportionate
Share of Funding – States are required to prov=
ide
each eligible entity, currently in good standing within the State, its
proportionate share of any CSBG funding received by the State. A decisio=
n by
a State not to provide a proportionate share in funding to an eligible e=
ntity
will be considered as a reduction of funding under Sections 676(b)(8) and
678C of the CSBG Act and subject to the notice and hearing requirements =
set
forth therein. Collaboration
with Faith-Based Organizations – Section =
679.
Operational Rule.
1.In
General. – A religious organizati=
on that
provides assistance under a program described in subsection (a) shall re=
tain
its religious character and control over the definition, development,
practice, and expression of its religious beliefs. 2.Additional
Safeguards. – Neither the Federal Government nor a Sta=
te or
a local government shall require a religious organization-- (a)To alter its form of internal governance, except (for
purposes of administration of the community services block grant program=
) as
provided in section 676B; or 3.Employment
Practices. – A religious organization's exemption provided un=
der
section 702 of the Civil Rights Act of 1964 (42 U.S.C. 2000e-l) regarding
employment practices shall not be affected by its participation in, or
receipt of funds from, program described in subsection (a). (c) Limitations on Use of Funds for Certain Purposes=
. -
No funds provided directly to a religious organization to provide assist=
ance
under any program described in subsection (a) shall be expended for sect=
arian
worship, instruction, or proselytization.
1.
In
General. – Except as provided in paragraph (2), any religious orga=
nization
providing assistance under any program described in subsection (a) shall=
be
subject to the same regulations as other 5 nongovernmental organizations=
to
account in accord with generally accepted accounting principles for the =
use
of such funds provided under such program. 2.
Limited
Audit. –Such organization shall segregate government funds provided
under such program into a separate account. Only the government funds sh=
all
be subject to audit by the government. (e) Treatment of Eligible Entities and Other Intermediate
Organizations. - If an eligible entity or other organization (referred t=
o in
this subsection as an 'intermediate organization'), acting under a contr=
act,
or grant or other agreement, with the Federal Government or a State or l=
ocal
government, is given the authority under the contract or agreement to se=
lect
nongovernmental organizations to provide assistance under the programs
described in subsection (a), the intermediate organization shall have the
same duties under this section as the government." Applications should be mailed to: U.S. Department of Health and Human Services If providing an official paper copy, please send an origi=
nal
of the State's FY 2013 CSBG application. Electronic versions may be
forwarded. The OCS does not have adequate storage capacity in which to r=
eceive
plans via e-mail at this time. Use of some electronic versions will requ=
ire a
separate submittal of the lead agency designee original signature and
certification pages. Current
program and fiscal staff contact information should be included with the=
State
application. If you need additional information, contact your <=
em>assigned
OCS’ CSBG Program Manager. A list which identifies your=
OCS
contact person and the respective telephone number may be found on the O=
CS
website. &nb=
sp; =
; &=
nbsp; &nb=
sp;
__/s/________________ Attachments: |
||
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